NCIA/ACQ/2017/2045 · 2017. 10. 12. · 1. This document cancels and replaces in its entirety the Notice of Intent to Invite for Bid (NOl) NCIAIACQ/2017/1567 dated 4 October 2017

NATO UNCLASSIFIED

Acquisition Directorate

[email protected]

AGE Ney Telephone: +32 (0)2 707 8857 Fax: +32 (0)2 707 8770

NCIA/ACQ/2017/2045 06 October 2017

Notification of Intent IFB-CO-14252-NNMS

Provide New NATO Messaging Service (N-NMS) €17,523,330(estimated ceiling cost Investment)

€6,100,396 (estimated ceiling cost Operation and Maintenance)

NATO requires a new Messaging Service which can robustly deliver messages through the IT Modernisation (ITM) virtualised infrastructure. The aim of the procurement project is to achieve this without any unnecessary risks associated with new design and development work. It is a further objective of the project to implement a messaging service which will be supported efficiently, effectively and economically throughout its operational life.

Contracting Officer: Mr Sven Schumacher

E-mail: [email protected]

To Distribution List

Subject Notification of Intent to Invite International Competitive Bids for the New NATO Messaging Service (NNMS) project

Reference( s ) A. AC/4-D/2261 (1996 Edition) B. AC/4-D/2261-ADD2 ( 1996 Edition) C. AC/4-D(2008)0002-REV2 and AC/4-D(2009)0002, Best Value Procedures D. AC/4-(PP)D/27343-ADD1 and BC-D(2016)0047 E. AC/4-DS(2016)0009 F. AC/4(PP)D/27343-ADD3-REV1 and BC-D(2016)0047-ADD1-REV1 G. AC/4-DS(2017)0019 and BC-DS(2017)0041

1. This document cancels and replaces in its entirety the Notice of Intent to Invite for Bid (NOl) NCIAIACQ/2017/1567 dated 4 October 2017.

2. In accordance with References A to G, notice is given of the intent of the NATO Communications and Information Agency (NCI Agency), as the Host Nation, to issue an Invitation for Sid (IFS) for the New NATO Messaging Service (NNMS) project.

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3. The NNMS project will enable the exchange of critical information and official correspondence throughout the NATO commands, agencies, and connected NATO nations, in a manner optimised to meet stringent requirements for assurance of timely delivery, survivability, reliability, ease of use, security, integrity, non-repudiation and archiving commensurate with the executions of military Command and Control (C2) whilst meeting the Minimum Military Requirements (MMR).

4. The successful bidder will need to provide a Military Messaging capability that is hosted on the new IT Modernisation (ITM) infrastructure.

5. Funding for the New-NMS capability has been predicated on the adoption of an operational Military Messaging capability that already has hardened in-service maturity, has been nationally accredited and can be evidenced as such in accordance with the following criteria:

a. It is based on a technical system that is existing and proven to be operational in a NATO nation for a minimum of one year.

b. A product roadmap is available, showing no discontinuity fo 5 years after Final System Acceptance.

c. It supports a substantial number of users, organizations and sites, and is scalable.

d. It offers a Man-Machine interface in English language for users of all roles, including operators.

6. À more detailed summary of the requirements of the project is set forth in Annex A of this letter.

7. The reference for the Invitation for Bid is IFB-CO-14252-NNMS, and all correspondence concerning the IFB should reference this number.

8. The IFB will be comprised of the costed and evaluated basic scope, 2 costed and evaluated options (addressing respective scope related to ACP145 Gateway and 5 Years Operation and Maintenance) and 1 costed but non-evaluated option (addressing Multi-Purpose Gateway).

9. The estimated cost for the services and deliverables included in the costed and evaluated portions of the IFB is €14,018,664 for Investment, and €4,880,317 for Operations and Maintenance Support (Hardware, Software, and Contractor Logistic Support) over a life of 5 years after Final System Acceptance.

10. No partial bidding will be allowed.

11. The cahier des charges will include two not-to-exceed costs for bids submitted in response to the IFB: €17,523,330 (125% of the estimated Investment component of €14,018,664) and €6,100,396 (125% of the estimated Operations and Maintenance five year Support of €4,880,317), or the equivalent expressed in any other allowed currency calculated in accordance with the currency conversion prescriptions that will be expressed in the IFB. Failure to abide to one or both of the conditions will result in the disqualification of the bid(s).


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12.The NCI Agency will conduct the Best Value evaluation in accordance with Reference C, in order to determine an apparent successful bid. Then, as an additional step to the evaluation, an in-depth test demonstration of the apparent successful bid's technical solution will be conducted on the NCI Agency premises in order to verify that the proposed solution is in line with the bid submitted. The demonstration may take up to 1 month to complete and will be based on a scenario that will be detailed in the IFB. A successful demonstration would confirm the apparent successful bid; failing the demonstration could as yet render the bid technically non-compliant.

13.The top level criteria will be : Price (50%) and Technical (50%). The second level Technical sub-criteria are Engineering (40%), Management (30%), Supportability (20%), and Risk (10%).

14. The formal IFB is planned to be issued in the 01 2018, with a Bid Closing Date in 03 2018, and Contract Award is planned for 02 2019.

15. Pursuant to paragraph 5 of reference A, national responsible authorities are kindly requested to provide to the NCI Agency Declarations of Eligibility, not later than 10 November 2017, of qualified and certified firms which are interested in bidding for this project. In addition to the certification of the firm's security clearances required under this NOl, the Declarations of Eligibility should include the following information for each of the nominated firms: Name of the Firm, Telephone number, Fax number, E-mail address and Point of Contact. This information is critical to enable prompt and accurate communication with prospective bidders and should be sent to the following address:

NATO CI Agency Avenue du Bourget 140 1140 Brussels, Belgium

Attention: Radu Munteanu Tel: +32 (2) 707-8499 Fax: +32 (2) 707-8770

E-mail: [email protected]

16. Bidders will be required to declare a bid validity of twelve (12) months from closing date for receipt of bids, supported by a Bid Guarantee of Euro 300,000 (three hundreed thousand Euro). Should the selection and award procedure exceed the Bid Closing Date by more than twelve (12) months firms will be requested to voluntarily extend the validity of their bids and Bid Guarantee accordingly. Bidders may decline to do so, withdraw their bid and excuse themselves from the bidding process without penalty.

17.National authorities are advised the IFB package will be NATO UNCLASSIFIED; however, the bidding and the contractual documents are expected to contain references to other NATO documents classified as "NATO RESTRICTED". Bidders must have the appropriate security clearance in order to obtain the cited "NATO RESTRI CTED".

18. The successful Bidder will be required to handle and store classified information up to the level of "NATO SECRET" during the execution of the contract. In addition, contractor personnel will be required to work unescorted in Class II and Class I


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Security areas. Only companies maintaining such cleared facilities and the appropriate personnel securitiy clearances will be able to perform the resulting contract.

19. It is emphasised that requests for participation in this competition received directly from individual firms cannot be considered.

20. The Contracting Officer responsible for this NOl is Mr. Sven Schumacher. The NCI Agency point of contact for all information concerning this IFS is Mr. Radu Munteanu, tel: +32 (0)2 707 8499, fax:+32 (0)2 707 8770, email: [email protected]

21. Your assistance in this procurement is greatly appreciated.

On behalf of the Director of Acquisition:

Attachment(s):

Annex A- Summary of the Requirements


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NATO UNCLASSIFIED

Distribution List

NATO Delegations (Attn: Infrastructure Adviser):

Albania Belgium Bulgaria Canada Croatia Czech Republic Denmark Estonia France Germany Greece Hungary Iceland Italy Latvia Lithuania Luxembourg The Netherlands Norway Poland Portugal Romania Slovakia Slovenia Spain Turkey United Kingdom United States Belgium Ministry of Economics Affairs

Embassies in Brussels (Attn: Commercial Attaché):

Albania Bulgaria Canada Croatia Czech Republic Denmark Estonia France Germany Greece Hungary Italy Latvia Lithuania

NATO UNCLASSIFIED

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Luxembourg The Netherlands Norway Poland Portugal Romania Slovakia Slovenia Spain Turkey United Kingdom United States

NATO HQ

NATO Office of Resources Management and Implementation Branch - Attn: Deputy Branch Chief

Director, NATO HQ C3 Staff Attn: Executive Co-ordinator

SACTREPEUR Attn: Infrastructure Assistant

Strategic Commands

MG Walter HUHN, ACO/DCOS CIS & Cyber Defence Lieutenant General Jeffery Lofgren, ACT/DCOS Capability Development

NCI Agency -Internal Distribution

ACQ Director of Acquisition (Mr Peter Scaruppe) ACQ Deputy Director of Acquisition (Mrs Agata Szydelko) Chief of Contracts (Mr Alain Courtois) Administrator Contracts Award Board (Mrs Marie-Louise Le Bourlot) ACQ Principal Contracting Officer (Mr Giacomo Piliego) ACQ Senior Contracting Officer (Mr Sven Schumacher) ACQ Senior Contracting Assistant (Mrs Emira Kapetanovic) NLO (Mr Xavier Desfougeres) CES SL Chief (Mr Antonio Calderon) CES SL Project Manager (Mr Cedric Saison) Legal Office (Mrs Simona Rocchi) Service Strategy (Mr Jose Herrero) Registry

NCI Agency - All NA TEXs


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Annex A- Summary of the Requirements

1. Introduction The NNMS project will provide:

• Exchange of critical information and official correspondence throughout the NATO commands, agencies, and to connected NATO Nations, in a manner optimised to meet stringent requirements for assurance of timely delivery, survivability, reliability, ease of use, security, integrity, non repudiation and archiving commensurate with the executions of military Command and Control (C2).

• To meet these essential needs, the Military Messaging service is used for transactions between Organizations and delivery to the role responsible for acting upon the message on behalf of the organization. This, combined with survivability in times of crisis, are the key characteristics of the Military Messaging service.

• The NNMS project is intended to provide tools and services consisting of a software application, message processing, management features and gateway services that will allow Staff Officers to exchange Military Messages within NATO and with connected NATO nations as part of the formal Command, Control and Communications (C3) activities.

• The solution will be based on the adoption of an operational Military Messaging capability that already has hardened in-service maturity, has been nationally accredited and can be evidenced as such to meet an established set of requirements.

2. Project Scope This project will replace elements of the NATO legacy Military Messaging capability with NNMS.

In line with ACT Supplemental Information Document (SID) and Minimum Military Requirements (MMR), this project will provide the tools and services that will allow exchange of Military Messages throughout the NATO Enterprise, and with connected NATO Nations.

The NNMS service will be designed to satisfy the Military Messaging requirements of the static entities of the NATO Enterprise, and of the 13 NATO Nations using the current legacy NATO Military Messaging system. It will not initially change the current interface to the National ACP 127 gateways to ensure continuity of the current interoperability mechanisms. These interfaces will be migrated from AIFS to NNMS after Final release of NNMS, during the in-support phase NNMS will be deployed in static locations on the NS network.

NNMS will be designed so that the same capability can be deployed in both the static and deployed environments, interoperable with Deployable Computer Information Systems (DCIS). NNMS deployment on DCIS is currently out of scope of this project.


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The NNMS service will be virtualised and hosted on the infrastructure provided by the ITM project. .

The NNMS capability will provide the following:

• A single user interface for message drafting and receiving;

• Message handling to pass messages from the originator to the recipient;

• Automatic distribution of incoming and outgoing messages to local addressees based on information within a message, and rules reflecting operational and administrative procedures;

• An Address List Expansion component to expand address lists in a message;

• Archiving of all incoming and outgoing messages;

• A Workflow Engine to support the coordination of message preparation;

• Service Management & Control tooling to ensure the solution is up and running, accessible and available to users, messages are tracked and monitored, and the service is operating and performing within the parameters agreed;

• A dedicated repository to store user, role, organizational, and system wide information;

• Interoperability mechanisms, i.e.:

o An ACP 127 Gateway to exchange messages with connected ACP 127 networks. The gateway will initially only interface with the legacy solution (AIFS).

o An ACP 145 gateway (as costed and evaluated option) to exchange messages with Nations and external systems.

o A multi-purpose gateway (as costed but non-evaluated option) to exchange messages with Nations and external systems.

• As part of the in-suppport phase, migration where current ACP 127 interfaces with Nations will move to the NNMS ACP 127 Gateway and some interfaces will move to new protocols ACP 145 or Multi-purpose gateways.

NNMS will be robust and reliable, with a 24/7 availability.

NNMS will utilise certificates provided by the NATO Public Key Infrastructure (NPKI) service.

NNMS will utilise the NATO Enterprise Directory Services (NEDS); which will provide Directory synchronisation between various NATO directory and data repositories. NNMS data repository will synchronise with NEDS to make use of the directory information available, in particular ACP 127 addresses. NNMS will also publish/replicate information back into NEDS so as to make them available to other sources.

The NNMS project scope includes:


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• Project management • Requirements Analysis, System Engineering/Design, Testing, Site

Surveys

• Security accreditation

• Site implementation

• Integrated Logistics Support (ILS)

• 5 years of Operation and Maintenance support

3. Geographical implementation The NNMS Service will be provided centrally from the following sites where NNMS components will be deployed:

Operational

• MARCOM (Northwood, UK) • NATO Headquarters (NATO HO) (Brussels, Belgium)

• SHAPE (Mons, Belgium) • JFC NAPLES (Lago Patria, Italy)

Training and Reference

• NCIA Training Academy (Lisbon, Portugal)

• NCIA PMIC Testbed (The Hague, The Netherlands)

• NCIA IV&V Testbed (Mons, Belgium)

• JFTC (Bydgoszcz, Poland)

• JWC (Stavanger, Norway) • Mission Preparation Environments (Mons, Belgium and Lago Patria,

Italy), also known as Mission Information Rooms (MIR)


Documents

NCIA/ACQ/2017/2045 · 2017. 10. 12. · 1. This document cancels and replaces in its entirety the Notice of Intent to Invite for Bid (NOl) NCIAIACQ/2017/1567 dated 4 October 2017