NCAA ComplianceNCAA ComplianceRules-Education Rules-Education

September 15, 2009September 15, 2009

Merryman AuditoriumMerryman Auditorium

September Rules-EducationSeptember Rules-Education

Recruiting MaterialsRecruiting Materials Volunteer CoachesVolunteer Coaches Student-Athlete Fee-for-Lesson GuidelinesStudent-Athlete Fee-for-Lesson Guidelines

Recruiting MaterialsRecruiting MaterialsBylaw 13.4Bylaw 13.4

All sports (except Men’s Basketball) may not provide All sports (except Men’s Basketball) may not provide recruiting materials to a prospect (and/or his or her recruiting materials to a prospect (and/or his or her parents or legal guardians) until September 1 at the parents or legal guardians) until September 1 at the beginning of the prospect’s junior year in high schoolbeginning of the prospect’s junior year in high school

Men’s Basketball may not provide recruiting Men’s Basketball may not provide recruiting materials to a prospect (and/or his or her parents or materials to a prospect (and/or his or her parents or legal guardians) until June 15 at the conclusion of a legal guardians) until June 15 at the conclusion of a prospect’s sophomore year in high school prospect’s sophomore year in high school

Recruiting MaterialsRecruiting MaterialsPrinted Recruiting MaterialsPrinted Recruiting Materials

Coaches may provide “printed recruiting materials” to a Coaches may provide “printed recruiting materials” to a prospect, their parents or legal guardians, their coaches or prospect, their parents or legal guardians, their coaches or any other individual responsible for teaching or directing an any other individual responsible for teaching or directing an activity in which a specific prospect is involved activity in which a specific prospect is involved

IF IT IS NOT ON THE APPROVED LIST,

YOU MAY NOT SEND IT!!!

PERMISSIBLE Printed Recruiting MaterialsPERMISSIBLE Printed Recruiting MaterialsListed in Bylaw 13.4.1.1Listed in Bylaw 13.4.1.1

General CorrespondenceGeneral Correspondence Business CardsBusiness Cards Camp BrochuresCamp Brochures QuestionnairesQuestionnaires Nonathletics Nonathletics

Institutional PublicationsInstitutional Publications NCAA Educational NCAA Educational

MaterialsMaterials Athletics PublicationsAthletics Publications

Game ProgramsGame Programs Pre-Enrollment Pre-Enrollment

InformationInformation Institutional Note CardsInstitutional Note Cards Institutional Post CardsInstitutional Post Cards Electronic Electronic

TransmissionsTransmissions Video/Audio MaterialsVideo/Audio Materials

Printed Recruiting MaterialsPrinted Recruiting MaterialsGeneral Correspondence General Correspondence

LettersLetters

Blank Postcards issued by the US Postal ServiceBlank Postcards issued by the US Postal Service

GENREAL CORRESPONDENCE CAN ONLY BE GENREAL CORRESPONDENCE CAN ONLY BE PROVIDED TO RECRUITS AFTER SEPTEMBER 1ST PROVIDED TO RECRUITS AFTER SEPTEMBER 1ST AT THE BEGINNING OF THE RECRUIT’S JUNIOR AT THE BEGINNING OF THE RECRUIT’S JUNIOR

YEAR (JUNE 15TH AFTER SOPHOMORE YEAR (JUNE 15TH AFTER SOPHOMORE YEAR FOR MBB)YEAR FOR MBB)

Printed Recruiting MaterialsPrinted Recruiting MaterialsGeneral Correspondence – LettersGeneral Correspondence – Letters

To be considered general correspondence, it must To be considered general correspondence, it must possess these three things:possess these three things:

1.1. GreetingGreeting

2.2. Body Body

3.3. SignatureSignature

As long as it has these three items in this order, it is As long as it has these three items in this order, it is considered general correspondence per NCAA considered general correspondence per NCAA legislation. legislation.

General Correspondence - AttachmentsGeneral Correspondence - Attachments

May only include materials on plain white May only include materials on plain white paper with black ink NOT created for paper with black ink NOT created for recruiting purposesrecruiting purposes

If it is not a letter (including greeting, body, If it is not a letter (including greeting, body, and signature) and it does not fit into any other and signature) and it does not fit into any other category then it MUST be an attachmentcategory then it MUST be an attachment

General Correspondence – AttachmentsGeneral Correspondence – AttachmentsPermissible?Permissible?

General Correspondence – AttachmentsGeneral Correspondence – AttachmentsPermissible?Permissible?

General Correspondence – AttachmentsGeneral Correspondence – AttachmentsPermissible?Permissible?

Printed Recruiting Materials – Printed Recruiting Materials – Business CardsBusiness Cards

BUSINESS CARDS CAN BE BUSINESS CARDS CAN BE PROVIDED TO RECRUITS AT PROVIDED TO RECRUITS AT

ANY TIMEANY TIME

Printed Recruiting Materials – Printed Recruiting Materials – Camp BrochuresCamp Brochures

Maximum 17 x 22 inches in sizeMaximum 17 x 22 inches in size May be printed on both sidesMay be printed on both sides

Make sure there is language that camp is open to any and all Make sure there is language that camp is open to any and all entrants (limited only by number, age, grade level and/or gender)entrants (limited only by number, age, grade level and/or gender)

BROCHURES CAN BE PROVIDED BROCHURES CAN BE PROVIDED TO RECRUITS AT ANY TIMETO RECRUITS AT ANY TIME

Printed Recruiting Materials – Printed Recruiting Materials – QuestionnairesQuestionnaires

Questionnaires should be informational in Questionnaires should be informational in nature and not include recruiting language nature and not include recruiting language

Cover letters can be attached to questionnaires Cover letters can be attached to questionnaires to help explain the questionnaire and what to to help explain the questionnaire and what to do with, but should not cross the line into do with, but should not cross the line into recruiting correspondencerecruiting correspondence

QUESTIONNAIRES CAN BE PROVIDED QUESTIONNAIRES CAN BE PROVIDED TO RECRUITS AT ANY TIMETO RECRUITS AT ANY TIME

Printed Recruiting Materials – Printed Recruiting Materials – Nonathletics Institutional PublicationsNonathletics Institutional Publications

NONATHLETICS NONATHLETICS INSTITUTIONAL INSTITUTIONAL PUBLICATIONS PUBLICATIONS

CAN BE PROVIDED CAN BE PROVIDED TO RECRUITS AT TO RECRUITS AT

ANY TIMEANY TIME

Printed Recruiting Materials – Printed Recruiting Materials – NCAA Educational MaterialNCAA Educational Material

NCAA NCAA EDUCATIONAL EDUCATIONAL

MATERIALS MATERIALS CAN BE CAN BE

PROVIDED TO PROVIDED TO RECRUITS AT RECRUITS AT

ANY TIMEANY TIME

Printed Recruiting Materials – Printed Recruiting Materials – Athletics PublicationsAthletics Publications

Media Guides OR Recruiting Brochure (not both)Media Guides OR Recruiting Brochure (not both) Max: 8 ½ x 11 inches in size & 208 pages in lengthMax: 8 ½ x 11 inches in size & 208 pages in length Content pages only permitted to have one color print Content pages only permitted to have one color print Additional items may be made, but they may not be Additional items may be made, but they may not be

provided to prospectsprovided to prospects

MEDIA GUIDES CAN ONLY BE PROVIDED TO MEDIA GUIDES CAN ONLY BE PROVIDED TO RECRUITS AFTER SEPTEMBER 1ST AT THE RECRUITS AFTER SEPTEMBER 1ST AT THE

BEGINNING OF THE RECRUIT’S JUNIOR BEGINNING OF THE RECRUIT’S JUNIOR YEAR (JUNE 15TH AFTER SOPHOMORE YEAR YEAR (JUNE 15TH AFTER SOPHOMORE YEAR

FOR MBB)FOR MBB)

Electronic Media GuidesElectronic Media Guides

Printed Recruiting Materials – Printed Recruiting Materials – Game ProgramsGame Programs

Game Programs (which may not include posters) Game Programs (which may not include posters) may be provided to recruits only during may be provided to recruits only during

official and unofficial visits.official and unofficial visits.

They may NOT be mailed or given to a prospect They may NOT be mailed or given to a prospect at a permissible off-campus contact!at a permissible off-campus contact!

Printed Recruiting Materials – Printed Recruiting Materials – Pre-Enrollment InformationPre-Enrollment Information

The following items may be provided to prospects who The following items may be provided to prospects who have signed an NLI, accepted a financial aid have signed an NLI, accepted a financial aid agreement, or officially accepted offer of admission:agreement, or officially accepted offer of admission:

Orientation MaterialsOrientation Materials Conditioning InformationConditioning Information Academic InformationAcademic Information Practice Activity Information Practice Activity Information

These items may also be provided in video format

Printed Recruiting Materials – Printed Recruiting Materials – Institutional Note CardsInstitutional Note Cards

Max: 8 ½ x 11 inches when opened in fullMax: 8 ½ x 11 inches when opened in full May ONLY contain VT Logo OR Athletics May ONLY contain VT Logo OR Athletics

Logo on the outsideLogo on the outside No preprinted information on the inside (when No preprinted information on the inside (when

opened in full)opened in full) Only handwritten information on the inside Only handwritten information on the inside

(when opened in full)(when opened in full)

Printed Recruiting Materials – Printed Recruiting Materials – Institutional PostcardsInstitutional Postcards

Max: 4 ¼ x 6 inches Max: 4 ¼ x 6 inches May ONLY contain VT Logo OR Athletics May ONLY contain VT Logo OR Athletics

Logo on one sideLogo on one side Only handwritten information on the other sideOnly handwritten information on the other side

Printed Recruiting Materials – Printed Recruiting Materials – Express Mail ServiceExpress Mail Service

Permissible recruiting materials may

ONLY be sent via first class mail or

lesser rate of service!!

YOU MAY NOT USE EXPRESS MAIL (Overnight, FedEx, UPS, DHL, etc.)

FOR RECRUITING MATERIALS!

Printed Recruiting Materials – Printed Recruiting Materials – Express Mail ServiceExpress Mail Service

Other than the National Letter of Intent or other written admissions and/or financial aid commitment Other than the National Letter of Intent or other written admissions and/or financial aid commitment to attend the institution & necessary pre-enrollment information per 13.4.1.1 (i)to attend the institution & necessary pre-enrollment information per 13.4.1.1 (i)

Electronic TransmissionsElectronic Transmissions

FaxFax EmailEmail

If it is not fax and/or email, then it is IMPERMISSIBLE!!!If it is not fax and/or email, then it is IMPERMISSIBLE!!!

(for example; instant message, sms text, “wall-to-wall”, (for example; instant message, sms text, “wall-to-wall”,

message boards, chat rooms, @replies, etc)message boards, chat rooms, @replies, etc)

EmailEmail

Color Attachments may be included w/ email Color Attachments may be included w/ email provided:provided: The attachment only includes information that is not The attachment only includes information that is not

created for recruiting purposescreated for recruiting purposes The attachment does not include animation, audio or The attachment does not include animation, audio or

video clips and there is no fee associated with with the video clips and there is no fee associated with with the attachmentattachment

Electronic TransmissionsElectronic Transmissions

Unrestricted use of electronic transmissions Unrestricted use of electronic transmissions may be used after a prospect:may be used after a prospect: Signs an NLISigns an NLI If ineligible to sign an NLI (transfer, mid-year If ineligible to sign an NLI (transfer, mid-year

enrollee), signs an offer of financial aid and/or enrollee), signs an offer of financial aid and/or admissionsadmissions

After May 1, after the payment of a room depositAfter May 1, after the payment of a room deposit

Other Recruiting MaterialsOther Recruiting Materials

General information on General information on www.vt.eduwww.vt.edu and/or and/or hokiesports.com, not created for recruiting hokiesports.com, not created for recruiting purposes, may be sent to recruits via an purposes, may be sent to recruits via an attachment and/or hyperlinkattachment and/or hyperlink

Video/Audio Materials – Video/Audio Materials – Highlight VideoHighlight Video

A highlight video consists of:A highlight video consists of:

1.1. ““Game clips” that contain material specific to a Game clips” that contain material specific to a particular event or sports seasonparticular event or sports season

2.2. Narration must be specific to the particular event or Narration must be specific to the particular event or sports seasonsports season

3.3. Clips of actual contests and events that occur on the Clips of actual contests and events that occur on the day of a contest and are directly related to the day of a contest and are directly related to the contest (these may not include clips of activities contest (these may not include clips of activities that only indirectly relate to those contests) that only indirectly relate to those contests)

Video/Audio Materials – Video/Audio Materials – Computer Recruiting PresentationsComputer Recruiting Presentations

Power point presentationPower point presentation May be posted on hokiesports.comMay be posted on hokiesports.com The only permissible video/audio components The only permissible video/audio components

are highlight videos and media available to all are highlight videos and media available to all students students

These presentations may NOT include a These presentations may NOT include a recruit’s name, picture, or likeness and may recruit’s name, picture, or likeness and may

not be created by an entity outside of the not be created by an entity outside of the institutioninstitution

Recruiting MaterialsRecruiting Materials

QUESTIONS,QUESTIONS,

COMMENTS, COMMENTS,

CONTRIBUTIONS?CONTRIBUTIONS?

RULES OVERVIEW:RULES OVERVIEW:

Volunteer CoachesVolunteer Coachesandand

Student-Athlete Fee-For-LessonStudent-Athlete Fee-For-Lesson

September 2009September 2009

Volunteer CoachVolunteer Coach

►May May notnot engage in off-campus engage in off-campus recruiting activities (e.g. contacts, recruiting activities (e.g. contacts, evaluations).evaluations).

►May transport a prospective student-athlete May transport a prospective student-athlete from the bus station, train station or airport from the bus station, train station or airport on the occasion of his/her Official Visit.on the occasion of his/her Official Visit.

►May participate in Official Visit meals on or May participate in Official Visit meals on or off campus.off campus.

►May transport a prospective student-athlete May transport a prospective student-athlete from the bus station, train station or airport from the bus station, train station or airport on the occasion of his/her initial arrival at on the occasion of his/her initial arrival at Virginia Tech to attend classes. Virginia Tech to attend classes.

Volunteer CoachVolunteer Coach

May receive the following benefits:May receive the following benefits:► Transportation, meals and lodging in Transportation, meals and lodging in

conjunction with away-from-home conjunction with away-from-home competition.competition.

► Pre- and post-game meals.Pre- and post-game meals.►Meals associated with an Official Visit.Meals associated with an Official Visit.►Occasional meals.Occasional meals.► Two complimentary admissions to home Two complimentary admissions to home

contests contests in his/her sportin his/her sport..► Items incidental to coaching duties (e.g. Items incidental to coaching duties (e.g.

shoes, shirts, jackets, shorts).shoes, shirts, jackets, shorts).

Volunteer CoachVolunteer Coach

►Limit of one designated volunteer Limit of one designated volunteer coach per sport at any given time.coach per sport at any given time.

Fee-For-Lesson GuidelinesFee-For-Lesson GuidelinesA student-athlete may receive compensation for A student-athlete may receive compensation for

teaching or coaching sport skills or techniques teaching or coaching sport skills or techniques in his/her sport on a fee-for-lesson basis, in his/her sport on a fee-for-lesson basis, provided all of the following conditions are met:provided all of the following conditions are met:

► Virginia Tech facilities are not used;Virginia Tech facilities are not used;► The student-athlete does not use his/her name, The student-athlete does not use his/her name,

picture or appearance to promote or advertise picture or appearance to promote or advertise the availability of fee-for-lesson sessions;the availability of fee-for-lesson sessions;

► Compensation is paid by the lesson recipient or Compensation is paid by the lesson recipient or the recipient’s family, and not another the recipient’s family, and not another individual or entity; andindividual or entity; and

►Documentation is kept on file related to the Documentation is kept on file related to the recipient(s) of the lesson(s) and the fee(s) paid.recipient(s) of the lesson(s) and the fee(s) paid.