NC Pre-K Program Standardized Site Selection Process

Site Selection Materials*

Title of Document Item Number Conflict of Interest Statement 1NC Pre-k Site Application Decision Tree2NC Pre-K Site Application 3NC Pre-K Site Selection Rubric 4Teacher Education Worksheet 5

NC Pre-K Standardized Site Selection Process

2012 and 2013 Legislative Provisions required DCDEE to establish a standardized decision-making process for awarding slots and student selection locally.

DCDEE convened 17-member workgroup of NC Pre-K Advisory Com. Governance Committee members and local providers; developed recommendationsSite Application and Rubric drafted Spring - Piloted in 13 counties across NCLate Spring - Summer Surveyed Pilot groupReconvened Governance Work Group: AugustMet with Pilot participants for feedback August: Buncombe, Hoke, Johnston, Northampton, Onslow and Rockingham

Participating Counties (*DCDEE Feedback Session)**BeaufortBuncombeCatawbaDavidsonForsyth*Hoke*Johnston*Northampton*OnslowPamlicoPittRegion A (7 counties)RockinghamSampsonStanlyTransylvania

NC Pre-K Standardized Site Selection Process*FallIncorporated recommendations from Pilot Participants and Governance Work Group.

Presented revised Rubric and supporting materials to NC Pre-K Advisory Committee, November 7.

Additional recommendations included: New vs. Existing Sites, including prior participation Weighting of program standards: ECERS-R for new vs. NC Pre-K classroom, Substantiated A/N, consideration of multiple classrooms, teachers, limit number of points for discretionary indicators decided by local committees, levels of teacher education/licensure, programs serving greater number of subsidy children/families

Winter (mid-to-late January 2014)Finalize materials, conduct training, TA to local NC Pre-K ContractorsLocal NC Pre-K Contractors implement process for 2014-2015

Conflict of Interest Statement Identify a Site Selection Sub-Committee to recommend sites for NC Pre-K placements and advise local NC Pre-K Committee.The Site Selection Sub-Committee must consist of 3 or more non-conflicted members and may be a subset of your current NC Pre-K CommitteeNo conflict or appearance of, no benefit, no profit Each member of the Site Selection Sub-Committee must read, understand and sign the Conflict of Interest Statement *

NC Pre-K Site Application Decision Tree The Site Selection Sub-Committee will use the NC Pre-K Site Selection Decision Tree to guide them through the process of recommending sites to the NC Pre-K Committee

The layout of the tree helps the Site Selection Sub-Committee make decisions regarding the qualifications of applying sites and how far they will go in the selection process

NC Pre-K Site Application

*

NC Pre-K Site Application will be completed by each site interested in being an NC Pre-k Site.

Approved Sites will be funded for the extent of the contract cycle. Public schools are on a one year contract cycle and private sites follow a two year cycle.

Approved sites are not required to resubmit an application for each funding cycle unless non-compliance is noted within monitoring results.

All awards are contingent upon and subject to appropriation, allocation and availability of funding through the North Carolina State Legislature and the North Carolina Division of Child Development and Early Education (DCDEE).

Approved sites are required to comply with all applicable NC Child Care Rules, specifically Rule .3000 NC Pre-Kindergarten Services and the NC Pre-Kindergarten Requirements during the funding cycle.

NC Pre-K Site Application-Sections *

Site Information Slot InformationProgram Information

Administration InformationTeacher Education and BK Licensure Requirements Teacher Education and BK Licensure Requirements for Sites/Classrooms

Site Information for Parents/FamiliesQuality Enhancement Indicators Additional Required Documents

Signature Page/For Office Use Only

NC Pre-K Site Selection RubricDesigned to be used by the NC Pre-K Site Selection Sub-Committee as a comparative tool to help standardize the site selection process in each county or region

Standards and indicators are designed to guide the Site Selection Sub-Committees decisions in recommending sites for participation in the NC Pre-K program

The Site Selection Sub-Committee is required to complete a Rubric for each site applicant, using information from the NC Pre-K Site Application completed by potential NC Pre-K Site applicants.

NC Pre-K Site Selection Rubric*Program Standards (15 points)Geographic, Accessibility & Affordability Indicators (35 Points)Education Standards (15 points)Classroom and Family Support Indicators (27 points)Optional-Additional Locally Determined Indicators (8 points)

*

Site Selection Rubric

Site Name :

# of Pre-K Classrooms Requested:# of Slots Requested: Contract Cycle: ______ Rubric Total:_______

Program Standards (15 points)PointsEducation Standards (15 points)Points

Circle or write in point value from each sectionCircle or write in point value from each section

3

Site has not had a Substantiated Complaint in the 18 months? (2 points)2The site has a NC Pre-K Approved Administrator (Existing sites may operate w/a Level II NCEAC working toward Level III NCEAC.)1

Site has not had a Substantiated Child Abuse or Neglect Report in the Last 18 months? (3 points)33

Site has not had an Administrative Action in the Last 18 months? (2 points)24

Star Rated License Four Star License (3 Points) or Five Stars (5 Points)5

Subtotal from this sectionLEAD TEACHER(S) (see Teacher Education Worksheet) For multi-classroom sites, use Teacher Education Worksheet to rate each lead teacher's e

Average of Lead Teacher Education determined on Teacher Education Worksheet

TEACHER ASSISTANT(S) (see Teacher Education Worksheet) For multi-classroom sites, use Teacher Education Worksheet to rate each assistant teacher's education and experience. Average all ratings t

Average of Teacher Assistant(s) Education determined on Teacher Education Worksheet

Subtotal from this section

Geographic, Accessibility & Affordability Indicators (35 points)PointsClassroom & Family Support Indicators (27 points)Points

Circle point value from each sectionCircle point values from each section

Location (circle one) Counties should choose a relevant and consistent distance for this subsection.

There are 0-9 identified NC Pre-K eligible students within _____ miles of site (1 point)1Classroom staff knowledgable of NC's Early Learning Standards (3 points)3

There are 9-18 NC Pre-K eligible students within ____ miles of site (3 points)3Classroom staff use a curriculum that is approved by the NC Child Care Commission (3 points)3

There are 18+ NC Pre-K eligible students within ____ miles of site (5 points)5Classroom staff conduct ongoing assessments (using an approved assessment tool) to gather information about child growth and development to inform instruction (3 points)3

Site provides NO transportation services (0 points)0Site employs 1 to 3 recommended family engagement strategies (3 points)3

Site provides some transportation services at a low cost (3 points)3Site employs 4 to 6 recommended family engagement strategies (3 points)3

Site provides some transportation services at no cost (5 points)5Sites that serve children and families who do not speak English or have limited Englishproficiency have a plan for communicating with those children and families. (3 points)3

Facility provides some extended care hours (1 point)1Site meets minimum compensation requirement with combination salary and benefits (1 point)1

Facility provides care for before & after the NC Pre-K day (3 points)3Site meets minimum compensation requirement amount with salary alone; benefits are extra (3 points)3

Facility provides care for before & after the NC Pre-K day and teacher work days/holidays and/or summer care (5 points)55

Site meets target compensation requirement with combination salary and benefits (7 points)7

Site accepts subsidy vouchers (5 points)5Site meets target requirement amount with salary alone; benefits are extra (9 points)9


Site provides free meals for all NC Pre-K children (3 points)3Optional - Additional Locally Determined Indicators (8 points) *Same criteria must be applied across all sites for consistencyPoints

Site provides free meals & snacks for all NC Pre-K children (5 points)5

4

2

2Subtotal from this section

2


&CNC Pre-K Site Selection Rubric

&G

&CPage &P of &N&RRevised November 14, 2013

Worksheet X

Sheet3

Teacher Education Worksheet

To be used with NC Pre-K Site Selection Rubric, Education Standards section only

Points from the Teacher Education Worksheet will be transferred to Lead Teacher and Teacher Assistant sub-sections on the Rubric

*

Determine Lead Teacher PointsPts.Determine Asst. Teacher PointsPts. 1. BA/BS Degree and No Experience 2. BA/BS Degree in Early Childhood Education or related field* and working toward BK License (Plan of Study on file) or NC Lateral Entry(LE) Provisional BK License 3. BK SPI or Preschool Add-On and 0-1 Year Experience 4. BK SPI and Over 1 Year Experience 5. BK Standard Professional II 23

3451.Completed at least 6 semester credit hour (schs) of ECE coursework or (If assistant in DPI program) they meet NCLB exception and completed 6 schs of ECE coursework or 2 years ECE experience2. AA Degree in ECE or a CDA, and 0-3 years experience in a preschool classroom 3. AA Degree in ECE or CDA and additional ECE schs toward a BA/BS Degree in a related field*, and 0-3 years experience in a preschool classroom 4. AA Degree in ECE or CDA and 3+ years experience in a preschool classroom or have a BA/BS Degree in related field* 2

34

5

LEAD TEACHER(S)Enter Teacher Name(s) BelowVerified ExperiencePoints from Above1.2.3.4.5.6.7.8.9.10. *Average ALL (1-10), enter average here and then transfer points to rubric

*


Site Name :




3



























4

2


2



&G


Worksheet X

Sheet3

*




*


Site Name :




3



























4

2


2



&G


Worksheet X

Sheet3

*

SITE INFORMATIONName of Site/School:Blue School Child Care License Number: 54567284Star Rating: 5 StarAdministrator Name:Lucy LightAdministrator Title:Director Email Address:[email protected] address:121 Sunny Street City: State: Cloudsville NC Zip Code: 27555Phone Number:335-321-4567Fax Number:Site Classification (Check One): Private Non-Profit Child Care Center Private For-Profit Child Care Center Public School Developmental DayFederal Tax ID #: 10-191-34567 Elementary School District in which the site is located: Shady Grove

*

SLOT INFORMATIONIs your facility a: New NC Pre-K Site Existing NC Pre-K Site Previous NC Pre-K/MAF Site Number of slots allocated for NC Pre-K for 2012-2013 school year (if applicable): 18If an existing NC Pre-K site, is the site requesting to: Maintain number of slots from 2013-2014 Increase number of slots (by how many: _______) Decrease number of slots (by how many: ______) Total number of Slots Requested: 18 Number of Pre-K Classrooms Requested: 1If existing site is requesting an increase in slots, OR if a new site, please complete the following: Number of new slots that are available due to facility expansion or empty rooms Number of new slots in school age classroom(s) that are vacant during school hours Number of new slots in existing four-year-old classroom(s) Number of new slots in room(s) currently occupied by an age group other than four-year-oldsIf new site, earliest date NC Pre-K Program can be implemented?Recruitment plan to identify un-served children:Estimated number of children currently enrolled at site who will be age eligible for NC Pre-K (4 years-old on or before August 31, 2014):

*

PROGRAM INFORMATION CONTINUEDAll NC Pre-K classrooms selected for evaluation must score a minimum of 5.0 on the Early Childhood Environment Rating Scale Revised (ECERS-R).Provide your last NC Pre-K ECERS-R score(s) and the date of assessment(s): 5.95If not applicable, provide your last ECERS-R score(s) for any evaluated classroom(s) at your site:

PROGRAM INFORMATION CONTINUEDHas your site had a substantiated abuse or neglect complaint in the last 18 months? Yes No If so, have you completed corrective action to the satisfaction of the state?Has your site had a substantiated licensing complaint in the last 18 months? Yes NoIf yes, explain.

PROGRAM INFORMATIONNC Pre-K sites must operate within facilities holding a 4 or 5 star license from the NC Division of Child Development and Early Education. Please mark which license applies to this site. Four Star License Five Star License Do Not Meet Has your site been issued an Administrative Action from DCDEE within the last 18 months? Yes No If yes, explain.

*

Location (circle one) Counties should choose a relevant and consistent distance for this subsection. Criteria entered here must be the same across each County.There are 0-9 identified NC Pre-K eligible students within _____ miles of site (1 point)1There are 9-18 NC Pre-K eligible students within ____ miles of site (3 points)3There are 18+ NC Pre-K eligible students within ____ miles of site (5 points)5

Children eligible for NC Pre-K may not have access to transportation. NC Pre-K sites may need to offer transportation for families without a means to transport their child to/from NC Pre-K. Is your site able to offer transportation services (a small fee may be approved by the NC Pre-K Committee)? Yes NoWhat support would be needed for your site to offer transportation services?Is your site able to offer transportation services at no cost? Yes No

*

Will your site offer wrap-around care for before and/or afterschool and on days when NC Pre-K is not in session? Before School Care Only After School Care Only Both Before/After School Care Will your site offer summer care? Yes NoDo you accept subsidy vouchers for children needing extended and full day care? Yes NoWhat do you typically charge for wraparound care? _________________________________________________________Do you charge separately for morning and afternoon care? Yes NoIf yes, please explain: _______________________________________________What are your daily rates for school breaks? __________n/a____________________________________________________What are your weekly rates for summer care? __________n/a____________________________________________________PLEASE NOTE: Fees collected for wraparound care are additional income for the site.

*

Sites must provide breakfast and/or snacks and lunch meeting USDA requirements during the regular school day. Does your site provide free meals for children who do not qualify for free/reduced meals? Yes NoDoes your site provide free meals and snacks for children who do not qualify for free/reduced meals? Yes No

All children enrolled in NC Pre-K must receive a developmental screening using an approved screening instrument, unless the child has an existing Individualized Education Program (IEP). Does your site provide on-site developmental screenings? Yes No

Does your site provide free hearing screenings in addition to the childs pre-entry health assessment? Yes NoDoes your site provide free dental screenings in addition to the childs pre-entry health assessment? Yes NoDoes your site provide free vision screenings in addition to the childs pre-entry health assessment? Yes No

*

ADMINISTRATOR INFORMATIONHighest Degree Earned: BA Major: Early Childhood Education Number of Semester Hours in Early Childhood:Number of Years Experience as an Administrator: 2Administrator Credential (check one): NC Early Childhood Administrator Credential I NC Early Childhood Administrator Credential II NC Early Childhood Administrator Credential III Working toward NC Early Childhood Administrator Credential Principal Certification Please Specify Level: I II III

*

TEACHER EDUCATION AND BK LICENSURE INFORMATION FOR SITES/CLASSROOMSPlease complete this section for each NC Pre-K Lead Teacher and Assistant Teacher (make additional copies as needed).Site: Blue School Classroom: NC Pre-K Teacher Name: Sheila SunshinePosition: Lead Teacher Assistant TeacherHow many years of experience does your NC Pre-K lead teacher have working with 4 year old children? 2 How many years of experience does your NC Pre-K assistant teacher have working with 4-year old children? ___________Which of the following does the lead teacher hold? BA/BS Degree in Early Childhood Education or ________ and working toward BK License (Plan of Study on file) NC Lateral Entry (LE) Provisional BK License NC Provisional BK Add-On License NC BK Standard Professional I or Preschool Add-On License Other NC Teaching License (Special Ed., K-6, etc.) NC BK Standard Professional II or Preschool (PreK/K) License Another States Teaching License (Early Childhood Education, Special Education, etc.)

*




*

TEACHER EDUCATION AND BK LICENSURE INFORMATION FOR SITES/CLASSROOMSPlease complete this section for each NC Pre-K Lead Teacher and Assistant Teacher (make additional copies as needed).Site: Blue School Classroom: NC Pre-K Teacher Name: Annie Blue Position: Lead Teacher Assistant TeacherHow many years of experience does your NC Pre-K lead teacher have working with 4 year old children? How many years of experience does your NC Pre-K assistant teacher have working with 4-year old children? 1Which of the following does the lead teacher hold? BA/BS Degree in Early Childhood Education or ________ and working toward BK License (Plan of Study on file) NC Lateral Entry (LE) Provisional BK License NC Provisional BK Add-On License NC BK Standard Professional I or Preschool Add-On License Other NC Teaching License (Special Ed., K-6, etc.) NC BK Standard Professional II or Preschool (PreK/K) License Another States Teaching License (Early Childhood Education, Special Education, etc.) Does assistant teacher hold a minimum AA in ECE or a CDA? ORDoes assistant teacher working in a public school site meet No Child Left Behind with 2 years experience in a licensed facility, or 6 semester hours of Early Childhood Education coursework? Yes No N/A

*



5


*


Site Name :




3



























4

2


2



&G


Worksheet X

Sheet3

*

Is your staff knowledgeable about NCs Early Learning and Development Standards? Yes No

NC Pre-K classrooms must use an approved curriculum. Check the approved curricula used in your facility: Tutor Time Life Smart La Petite Academy Journey HighScope Preschool Curriculum High Reach Learning Links to Literacy Opening the World of Learning (OWL) Tools of the Mind, 6th Edition Passports: Experiences for Pre-K Success The Empowered Child, Childtime, 2nd Edition Explorations with Young Children: A Curriculum Guide from the Bank Street College of Education Investigator Club Prekindergarten Learning System The Creative Curriculum for Preschool, 4th or 5th Edition No approved curricula is currently used NC Pre-K classrooms are required to conduct ongoing assessments to gather information about each childs growth and skill development, as well as inform instruction. Check the assessment instrument currently used by your facility:HighScope Preschool Child Observation Record (COR) Work Sampling SystemMeisels or 4th Edition Learning Care System Galileo On-line Assessment SystemGalileo Pre-K Investigator Club Creative Curriculum Developmental Continuum, Ages 3-5 or Teaching Strategies Gold High Scope Child Observation Record, 2nd Edition No assessment instrument is currently used.

*NC Pre-K sites shall develop a comprehensive plan for family engagement to implement strategies designed to develop partnerships with families and build reciprocal relationships that promote shared decision-making. What strategies have you used to encourage family engagement? Please submit a copy of your Family Engagement Plan.

Family Appreciation days once a month- we provide muffins, coffee and juice to families as they drop their children off We encourage families to volunteer or visit in the classroom anytime but also as expert visitors during our classroom studies/projects We have an annual fall festival for our children and families, local girl/boy scout troops volunteer to support activities and 3 local businesses make monetary donations for food and craftsWe have a parent formed and led advisory group that meets bi-monthly regarding facility improvement, parent involvement, and early childhood advocacyWhat is your plan for communicating with and supporting children and families who do not speak English or have limited English proficiency?

Our NC Pre-K Lead Teacher speaks fluent Spanish and the teacher assistant is currently taking courses to learn SpanishAll classroom and center communications are available in English and Spanish We collaborate with our local Family Support and Advocacy group for support in languages other than Spanish. Over the past 3 years they have provided in depth translation and interpretation support for families in our center who speak Mandarin and Arabic. They also support the teacher/child/family connection through attending the home-visits with the lead and teacher assistant.

Additional Locally Determined Indicators *Designed for counties to have the option of assigning up to 8 points to additional indicators that are determined locally by the Site Selection Sub-Committee

If Additional indicators are added to this section, the same criteria (indicators and point values) must be applied across each Rubric completed

Do not have to total 8 points but cannot exceed 8 points

Additional Locally Determined Indicators *Examples of indicators:New Site Child Care, Head Start - Staff will be hired to meet the education requirements: BA/BS ECE with BK licensure or Plan of Study on File to show progress towards licensure

Other resources that are utilized by each individual site (TEACH, WAGE$, other compensation: Retirement Plan, Cafeteria Benefits)

Additional Trainings that individual staff members have completed

Partner with the EESLPD Office to provide mentoring and/or evaluation support for BK Licensed teachers

*

Optional - Additional Locally Determined Indicators (8 points) *Same criteria must be applied across all sites for consistency Points 1. Lead Teachers and Teacher Assistants have received at least .5 CEU in Conscious Discipline training 32. Director partners with Early Educator Support, Licensure and Professional Development Office to provide Evaluation support to sites BK licensed teachers 5Subtotal from this section

*What Staff Development has been offered to staff in the last two years? Please list specific training topics:

Conscious Discipline is a consistent training topic for all lead and assistant teachers in our county. As a site, we have collaborated with the local partnership as a provider for .5 CEU of conscious discipline training. They have 2 technical assistance specialists that have attended the train the trainer sessions and provide the training to us. We hope to complete the second session of .5 CEU on the next teacher workday.

During 2 staff meetings this year, we have had a private education consultant/trainer come in and provide training on how to appropriately use assessment information in the classroom.

*

Optional - Additional Locally Determined Indicators (8 points) *Same criteria must be applied across all sites for consistency Points 1. Lead Teachers and Teacher Assistants have received at least .5 CEU in Conscious Discipline training 32. Director partners with Early Educator Support, Licensure and Professional Development Office to provide Evaluation support to sites BK licensed teachers 5Subtotal from this section

Finding the Rubric Total *Section Title Sub-Total

1: Program Standards 15

2: Geographic, Accessibility & Affordability 31

3: Education Standards 11

4: Classroom and Family Support 25

5: Additional Locally Determined Indicators 3

RUBRIC TOTAL POINTS : 85

Next Steps *When..Site Applications have been sorted into 2 groups: New and ExistingNC Pre-K Site Selection Rubric has been completed for all site applications Total points are written on the rubricAny additional materials have been gathered

Then..The Site Selection Sub-Committee will rank order the applications, still in the new and existing groups, with highest total rubric points at the top of each group and lowest total rubric points at the bottom of each groupThe Site Selection Sub-Committee will hand off all rank ordered applications with attached rubric and any additional materials to the NC Pre-K Committee

Next Steps *The NC Pre-K Committee will make final site selection decisions based on the rankings of the new and existing sites, ultimately approving sites for the upcoming program year

The appropriate information will be entered to complete the For Office Use Only section of the NC Pre-K Site Application

*Welcome- Add your opening statements hereTo prepare for the review of the site selection materials we first want to make sure that everyone has copies of the site selection materials listed (read through) Please raise your hand if you do not have one or more of these materials (all hand out). Take time to organize the materials in the order that they will be used. Once you have all of these materials in hand, please place them in this order, write the corresponding item number on front of page. As we go through session- will use item numbers to help identify the form in use. We will review each of these forms and will be using item numbers 4 and 5 later in the session to get practice actually using the site selection rubric. *During the 2012 and 2013 legislative sessions, the NC General Assembly passed provisions requiring the division to develop a standardized site selection process (child selection and placement) across all NC Pre-K programs. To address these mandates, in February 2013, DCDEE convened a 17-member Gov. Workgroup of the NC Pre-K Advisory Committee to develop tools to address the mandate. The use of the tools was not required during this time, only that DCDEE begin defining the process.

The workgroup developed: Conflict of Interest Statement to use with NC Pre-K Committees, Decision Tree, Application Materials and Rubric before disseminating to all NC Pre-K Contractors to pilot for 2013-2014 program year.

Spring: Sent to all local NC Pre-K Contractors to review and/or use in part of whole. Counties participating in the survey between March and July 2013 responded to questions about the materials and tools: How many used the tools Did counties assign values to rubricWhat, if any additional information was collected during the application processList of questions added to applicationList of questions deleted from the application (none were deleted)Helpfulness of all materials: COI (conflict of interest), Decision Tree, Application, Rubric

In late Summer (Aug) Survey responses were reviewed by the Governance Workgroup of the NC Pre-K Advisory Committee and DCDEE staff and used to guide discussions with the participating pilot counties (August).

*This is a summary of the same information on the preceding slide: In late February 2013, all local NC Pre-K Contract Administrative agencies received the tools (in draft form) and a request to participate in a survey after reviewing the tools. All were encouraged to use the materials (or any variation of this process). DCDEE emphasized this was not a requirement until 2014-2015.

May want to note:

91 local NC Pre-K Contractors were informed about the pilot and asked to review the Site Selection Tools and respond to an electronic survey24 COUNTIES (includes Region As 7 counties) volunteered to participate in the 2012-2013 survey and piloted all of some of the materials. 13 COUNTIES used some or all of the materials. 5 traveled to Raleigh to participate in August feedback session with DCDEE staff and Workgroup representatives.

*FALL (Nov) - DCDEE NC Pre-K staff, one local contractor (Onslow County PfC- Michelle Waggoner and one local NC Pre-K provider and member of Adv. Committee, Dana Ramsey) incorporated additional NC Advisory Committee recommendations in late Nov. 2013

WINTER (Dec) DEDCC staff finalized all materials, sought DHHS dept. approval, developed training

Thank you to those of you who participated in the development, revision and piloting of this process.

DCDEE we will continue to take what we learn from the training sessionsyour comments, questions, suggestionsunder consideration as we refine the materials and instructions. Your feedback will be collected through additional surveys.

Lets move into the next section of this training and review the tools and discuss the use and implementation of these materials.

*Now begin the review of the site selection materials. Please pull out item number 1, the Conflict of Interest Statement. As you see here, one of the first things that will need to take place in the process is to identify a site selection sub-committee. Your site selection sub committee will need to be made up of 3 or more members, you may use members of your current NC pre-k committee as long as they are non-conflicted members. Lets read through the numbered list together on the form to clarify non-conflictedNumber 1 further defines the who of the sub-committee. Members should represent community stakeholders and subject matter experts. Members may not include current or applying providers (public or private) or their representatives. 2, the members must disclose any conflict or appearance of conflict. The sub-committee may not be developed with conflicted members, however, if a member at any time during the site selection process realizes a conflict of interest, they may remain on the sub-committee but must identify themselves as a conflicted member and recluse. The next 3 items are basically the no stuff, no benefit, no profit clauses.no member can benefit in any way cannot use their position on the sub-committee. The NC Pre-k Program name or property for profit or benefit. The last item suggests procedures for the meetings to ensure a non-conflicted process, many place this statement on the meeting agenda. Keep in mind that it will be the responsibility of the local contract administrator to ensure that the members of the site selection sub-committee meet this definition, read and understand these guidelines as well as sign off on the statement. Next, move on to item number 2, NC Pre-K Site Selection Decision Tree which will help further define role/responsibilities of sub-committee *The decision tree will be used to help guide the NC pre-k site selection sub committee through the process of reviewing submitted site applications .Should be revisited as needed to help with next steps. After receiving a site application, the site selection sub-committee will first determine if the application was received by the deadline that counties can indicate on the site application.Then refer to the site application to determine if the applying site currently holds a four or five star license. If the answer if no, then the sub-committee will need to determine if the applying site will have at least a temporary license in place by July 1, 2014. All facilities interested in receiving NC Pre-K funding must be licensed by DCDEE at a four or five star level. Keep in mind that pursuant to 2013 legislation, DCDEE was able to exempt from licensure requirements public classrooms currently participating in the NC Pre-k program that were not yet licensed by the division. Legislation did however require that classrooms fitting this scenario be licensed by the Division no later than July 1, 2014. Any classroom that cannot get licensed by July 1, 2014 will be ineligible to operate NC Pre-K classrooms for the 2014-15 school year. Looking at the decision tree, if the applying site will not be licensed by July 1, 2014 then you stop there, they will not continue in the site selection process. If the site is currently licensed at four or five stars or is a site that will have at least a temporary license in place by July 1, 2014, they will continue in the site selection process and the committee will move on to the next step on the decision tree. The sub-committee will then verify that the site administrator holds a Level III NC Early Childhood Administrator Credential or a Level II NC ECAC and working toward the Level III. If the answer to this is yes, then the application will move on to the next step on the decision tree. If the answer is no, this application will stop here and will not be an eligible site. All applicants making it this far will be sorted into one of two groupings, the committee will sort applications by applying new sites and applying existing sites. Sorting the applications into two groups will be helpful when carrying out the final steps of the selection process. Once separated, the sub-committee will apply the NC Pre-K Site Selection Rubric to each application. The Rubric, which we will review and use a little later in the session, will use the information in the site application to assign points to each applying site, and will be used to rank order all applications. After reviewing the rubric, the sub-committee will decide which applications will continue in the process based on acceptable and non-acceptable responses on the application and/or the rubric. Site applications with non-acceptable responses will stop here in the process. If acceptable responses are on the application, we recommend that the next step be an on-site observation. Along with the on-site observation, the decision tree provides additional considerations that the sub-committee may choose to factor in. (ask them to read through those considerations on their decision tree)At this point in the process the site selection sub-committee will recommend sites to the NC Pre-k committee who will select the approved sites. Once a site is selected, the applicant will be notified. Notice that once site selections are made, the sub-committee will maintain a list of sites with priority for being selected as an approved site in the case of expansion or changes. It is important that you relay to the sub-committee the importance of using the decision tree accurately and frequently throughout the implementation process to ensure that the site selection process is a standardized process. Now move onto review of the NC Pre-K Site Application, pull out item number 3- *Read through bullets (this information is detailed on the first couple pages of the application)Now move into review of the sections of the application

*The NC Pre-K Site Application is broken down into 9 sections with the last page consisting of a small section for office use only. Lets first review the top 3 sections (read through) on your own, at your own pace, writing down any questions that you may have. We will then review those three sections together, touching on highlights of each section. So take a few minutes now to review those first 3 sections. (review highlights of each)(Repeat instructions with next 3 sections, do highlights, then next 3, highlights, and finally the signature page)Now review of the NC Pre-K Site Selection Rubric and the accompanying Teacher Education Worksheet

** For this piece, please find your final two documents, item numbers 4 and 5. Remember that the site selection decision tree informed us that the site selection sub-committee will apply the Rubric to each site application. The Rubric will assign points to each application and then allow them to be placed in rank order. The Rubric was designed to serve as a comparative tool to help standardize the site selection process in each county or region. The Rubric does so by assigning points based on identified quality standards and indicators. The site selection sub-committee will use the information found in the site applications to determine how many points a site will be assigned based on the set of predetermined indicators of quality that make up the Rubric.You were sent a form titled Instructions for using the NC Pre-k Site Selection Rubric that will be a helpful reminder for you after the training on exactly how to use the Rubric. Lets move on to details of the 5 sections of the Rubric-

*Looking at the Rubric you see that it is divided into 5 sections which are all highlighted in blue- Program Standards, Geographic, Accessibility and Affordability Indicators, Education Standards, Classroom and Family Support Indicators, and Additional locally Determined Indicators. Points are already assigned to four of those sections, the 8 points for Additional Locally Determined Indicators are optional. The points here indicate the total number of possible points that can be earned for each section. Instructions for working through assigning points to each section is fairly similar, so we will review specific directions for one section in detail Please find the Education Standards Section on your Rubric -*When completing the rubric, the site-selection sub-committee will first enter in the identifying site information requested across the very top of the form(gray). Using the application information on page 5, they will fill in the site name, number of requested classrooms, facility ID #, they will indicate by check mark if this is a new, existing or previous site, as well as the # of slots requested and contract cycle. They will re-visit this section after completing the rubric to document the total points assigned to that site. We will do this together later in the training.Again, At the top of each section you will see the section title in blue. The information on the yellow row simply lets you know whether you will need to circle point values or write in point values, in this case the yellow box is indicating that in this section you will be doing both. Looking along the side of the section you will see that there are point values that you will circle as well as blank boxes that indicate that points will need to be written in. Moving down from the yellow row, you will see that all sub-sections are defined by the gray rows on the Rubric. In the Education Standards Section, you see the three sub-sections, Administrator, Lead teacher and teacher assistant each in gray. For each section, please look for the page references. These refer to the page numbers in the actual site application where you will locate the information needed for each section and/or sub-section. Listed under each sub-section are the indicators that are assigned points. Looking at the Administrator sub-section, you will refer to page 10 in the site application to determine the credentials of the site administrator. Lets say that the application tells us that this sites administrator has admin 3 with 2 years of experience. Looking at the point values to the right, which point value would the sub-committee circle to show that this site employs a level 3 administrator with 2 years experience? (4 points)The Lead teacher and teacher assistant sub-sections are different- There are no point values assigned, so we need to read for guidance (read guidance out-loud)Please find your Teacher Education Worksheet, item #5

*A Teacher Education Worksheet will be completed for each applying site (whether a single classroom or multi-classroom site) Information will be entered for each NC Pre-K lead teacher and NC Pre-K teacher assistant. This worksheet only applies to the Education Standards section of the Rubric.The worksheet will guide the sub-committee in assigning a point value to the education and experience of the lead teacher and teacher assistant. Those points will be transferred back to the Rubric.in the point value boxes that were empty and awaiting us to write in a point value. Lets look closer at the Teacher Education Worksheet.

*The Sub-Committee will begin at the top of the form- Lets say that the Lead teacher is B-K licensed at the Standard Professional II level, looking at the top chart, how many points would the sub-committee assign to the Lead teacher? (5) Once the points are decided, the teachers name will be entered below, if the chart above calls for experience, you will list that under verified experience. The point value determined from the chart above will be written in the column titled points from aboveThe 5 points for the lead teacher will be transferred to the Rubric *The 5 points for the lead teacher would be written in the point value box under the lead teacher sub-section. You would do the same to assign a point value to the education and experience of the teacher assistant and that point value would be written in the box under the teacher assistant sub-section. What if we are looking at the application of a multi-classroom site? Youll notice the language used on the rubric indicates that you will use an average. Go back quickly to the Teacher Education Worksheet, item #5 to see how we average the education points.

*In the bottom chart on the slide you see a place for up to 10 lead teacher names to be entered. If the site has 3 classrooms or is requesting 3 classrooms, the teacher points will be determined for all three leads, each of their names and verified experience will be listed and points assigned from above will be listed for each of the 3 lead teachers.same for teacher assistants. To get an average point value you will add up each of the three point values that you have listed for lead teachers and then divide by the number of items you have which is 3. As an example: if you had 3 lead teachers listed and the each received 5 point from above- you would add 5+5+5, totaling 15 and then divide by 3 which is 5. In the box at the yellow line the average, 5, would be entered and this would then be the number transferred and written as the point value for the lead teacher sub-section. It works the same exact way for teaching assistants in a multi-classroom site. Before we wrap up our review, lets visit the Rubric one more time. *Weve decided that this site gets 5 points for the administrator subsection, 5 points for the BK SPII licensed teacher and lets say that the teacher assistant also received 5 points for having an associates degree and 4 years experience. What is our sub-total for the Education Standards section? (15) Each section is structured in a similar fashion. In just a moment we will look at a site application together to complete an entire Rubric. Prepare for putting the rubric to use- have item numbers 4 and 5 pulled out

* See screen shot of the Site Information section of the NC Pre-K Site Application. Made up/Random information entered.We will look at all application information necessary to help fill out our Rubric and assign points to the applying site. I will provide that information to you on the screen. Looking at item number 4, the Rubric, first fill in the information at the very top of the form (the gray section that extends across the top of the form). From the site information here please write in the name of the site and the license #

*Use the information here from the slot information section to complete the top section of the rubric The number of pre-k classrooms requested is: 1 This is an existing site and they are requesting 18 slots The contract cycle is 2014-2016 (2 year cycle as this is a private site) and we will come back to this section once we have decided our total points *Move down to Program Standards section on your rubric. Take a minute to use the information here on the slide to choose the appropriate points for each indicator in the Program Standards Section. Talk through, calculate sub-total for the section Great, lets move on to the Geographic, Accessibility and Affordability Section *We will review and complete this section in the same way- the information needed from the site application will be on the screen, you will use it to assign point values. The first sub-section at the top of the slide refers to how many children have been identified as eligible within a certain (pre-determined) distance from the site. The distance will be decided upon by the local contractor and site selection sub-committee and will need to be determined based on the fact that rural counties will require a further distance from the site and more populated urban areas would require less distance. The distance entered must be the same on each indicator you see here and must be the same for each county. The previous years data may be used here to help identify number of children identifed in that area. For today, we have decided that Blue School is located in the city and have chosen 10 miles to be put on the rubric. Write the number 10 in each of those 3 spaces. The sub-committee has verfied with the local contractot that there are 18+ children eligible within 10 miles of this site. Choose the appropriate point value and circle it. What did you circle? (5) Move on to the next sub-section, you see on the slide that this site is able to offer transportation and at no cost to families. Circle the appropriate point value on your rubric. *Wraparound care is the next sub-section-On the application, the site has indicated that they offer after school care only, no summer care, before school care or care on days that NC Pre-k is not in session. So, they offer a limited amount of care beyond the instructional day. Now circle the appropriate point value for this site You will use this same slide to complete the next sub-section on your rubric and you see here that this site does accept subsidy vouchers for the afternoon care that they provide, so they will receive the 5 points for that sub-section.*Use the information on the slide to complete the Geographic, Accessibility & Affordability Section.This application indicates that the site offers free meals and snack so you can circle the appropriate point value for the nutrition sub-sectionThis site provides developmental screenings as well as free hearing, dental and vision screenings that are in addition to the pre-entry health assessmentYou see on the rubric that this site would receive all point values for this sub-section- Total subsection- * Moving onto the Education Standards section next, you will need to have item number 5 handy for the lead and assistant teacher sub-sections. *Move onto Education Standards Section- Please have item number 5 ready as well, the Teacher Education WorksheetUse the information in the screen to complete the administrator sub-section you will circle one point value For an administrator with level III admin credentials and 2 years of experience, what is the point value that we will circle on the rubric? Go to next screen for the lead teacher and teacher assistant information *You are looking at the teacher education and BK Licensure information section of the site application. You will use this information to fill out the top section of the Lead Teacher section of item #5, the Teacher Education Worksheet. Remember, the Teacher Education Worksheet helps us assign points to the education and experience of the lead and assistant teachers. Take a minute to review the information on the slide. The Lead Teacher position is checked and we see that the lead teacher has a BK SPI license with 2 years of experience. *According to the application, the lead teacher has B-K Standard Professional 1 license and 2 years of experience. Use the top chart to determine the number of points this lead teacher will be assignedAccording the chart, what point value should we assign to the lead teacher? (4)Enter the teachers name and points assigned. You will put the points assigned into the bottom box and this will be the point value transferred to the rubric for the lead teacher sub-section. Go back to your rubric and write in the point value for the lead teacher. We will follow the same process to assign points to the teacher assistant. *Take a minute to review the application information for the teacher assistant. * Annie Blue is the assistant teacher, she does have a minimum of an associates degree in early childhood and has 1 year experience.*The application indicated that the teacher assistant has an associates degree in early childhood education and 1 year experience in an NC-pre-k classroom, so how many points will we assign to the teacher assistant according to the top chart? (3)Enter the teachers name and points assigned in the appropriate space, bring the point value down to the bottom box and this is what will be transferred to the rubric for the teacher assistant sub-section. Go back to your rubric and write in the point value for the teacher assistant. Now we will subtotal the Education Standards section*Looking at the rubric, you should have circled a point value of 4 for the administrator with Admin III and 2 years of experience. We transferred over a point value of 4 for the lead teacher and of 3 for the teacher assistant. What is the sub-total for the Education Standards section? (11) Write 11 in your yellow subtotal box on your rubric. 2 sections to go, lets move on to the Classroom and Family Support Indicators Section on the rubric.

*The information on the screen is from page 8 of the site application, please use the information here to assign points to the Curriculum and Instructional Assessment sub-section. For this sub-section, you will circle all point values that apply to this site. This site does have staff that are knowledgeable about NCs early learning and development standards, they use an approved curriculum as well as an approved on going assessment tool. Looking at the rubric, you would circle all point values under the curriculum and instructional assessment sub-sectionMove on to the family engagement sub-section of the rubric *Use the information here to complete and assign points to the Family Engagement sub-section of your rubric. You see that the application asks that the site submit a copy of their family engagement plan. For today, we have simply listed a few of the strategies that this site employs to support family engagement. You see that they have 4 strategies listed, so they would receive the point value assigned to 4+ strategies on the rubric. The application also suggests that this site does have a very appropriate and in-depth plan for supporting children and families who do not speak English or have limited English proficiency. They would receive the point value for that support. Move on to the staff compensation and professional development section*On the screen is the education/licensure/compensation scale that is location in the applicationUse this information to circle the appropriate point value for this section. Staff are paid at the target compensation level with a combination of salary and benefits. What point value do they receive? (7)That completes this section, lets subtotal each of the sub-sections to get our sub-total and write it in. Should be 25 points. This site received 25 points of a possible 27 points for this section.Move on to final section of the rubric*Looking at the rubric, the final section is titled, Additional Locally Determined Indicators. This section is designed for counties to have the option of adding up to 8 points to additional indicators that are determined locally by the site selection sub-committee and are relevant to each county.This section is optional, however, if additional indicators are decided upon, they same indicators and corresponding point values must be the same across each rubric completed. The point values for each additional indicator will also be determined locally by the sub-committee, can total up to 8 points but cannot go exceed 8 points. Lets look at an example of additional locally determined indicators and assigned point values. *This list provides examples of items that might be considered as additional indicators- Lets read through the listNow return to the rubric, to the Additional locally determined indicators section. *For the trainings we will use the additional locally determined indicators that you see here. (Read through) 3 points will be given to sites that meet the 1st indicator and 5 points will be assigned to sites meeting the second indicatorYou see that our indicators do in fact add up to a possible 8 total points for this section. As an example: we could have 4 additional locally determined indicators listed here that are assigned 2 points each for a total of 8 points, or we could have 3 additional indicators listed that are assigned 2 points a piece totaling 6 points..as long as this section does not exceed 8 points and the same criteria is used for each application being reviewed this would be appropriate. Go ahead and write the two additional locally determined indicators on your rubric along with the assigned point values. Lets see if the applicant we are reviewing will receive the point values listed here- *Page 7 of the NC Pre-k Site Application provides us with information regarding offered staff development- lets see what specific training topics have been offered and if it meets the requirement of the additional indicator. (Read out-loud the staff development notes)Does this site receive the 3 points assigned to our first additional locally determined indicator? (yes) Circle the point value of 3 next to the indicator on the rubric Move on to see if the applying site will receive the 5 points for the second additional locally determined indicator*The second indicator listed requires information that cannot be found in the site application and will need to accessed by either calling the site director or the local contractor. In this case, the site selection sub-committee spoke with the director of the site who informed them that while she is interested in collaborating with the Early Educator Support, Licensure and Professional Development Office as an Evaluator, she has not yet taken the required trainings and explains that it will be Fall of 2014 before she can participate in the trainings. With this information, would the sub-committee circle the point value of 5 for the second indicator? (no)What is the sub-total for the Additional locally determined indicators? (3) great!Finally, lets review our rubric to add up the sub-totals from each section to get a Rubric total*To calculate the total points for each rubric, add the subtotals together for each section. All rubric sub-totals has been entered here, after being added up, we see that the rubric is assigned total points. Return to the very top of the rubric, to the gray area to write in the total points for the rubric. Move into the last couple of slides to summarize the steps and get a few reminders. *The next two slides sum up the steps that will take place in the site selection process. (Read through steps listed)*Sites will be rank ordered to reflect high performing sites at the top of both stacks (new and existing) and lower performing sites at the bottom of the stacks. The NC Pre-K Committee would take into account that an applying new site that is ranked at the top of the new stack could replace a low performing existing site that is at the bottom of that stack. The NC Pre-k Committee would also take into consideration any additional documents or information that has been provided to them by the site selection sub-committee. The site selection sub-committee should ensure that the same criteria is applied across all applying sites when collecting any additional information. (for example: if conducting site observations, the same criteria must be used for observations among each site visited. Finally,, remember to use the site selection decision tree as a tool throughout the process to help guide you through the appropriate steps. *