Océ DocumentManagementTool 2.2

Digital document

workflow software

that streamlines

productivity

Navigate your workflow

�

• Put convenience and productivity at your fingertips

• Gain control over your document workflow

• Save time and money by benefiting from an integrated system

• Security features help make your documents safe

Navigate your workflow

33

Performance and productivityGain performance and productivity using this tool, which is

designed to meet today’s multitasking office needs. With the

bundled Adobe® Acrobat® software, you can easily create, edit

and store documents within a PDF workflow. You can also

convert your electronic files into PDF files that can be combined

and distributed throughout your organization and opened or

printed by any user with Adobe Reader.

The tool also offers a combination of visual and functional

capabilities that can increase performance by letting you access

existing applications and PDF files within a defined area on

your PC. With the Océ Document Management Tool, you

can preview thumbnails of files without opening software,

move documents or pages within documents and bind them for

grouped transmission. You can also enhance images, OCR text,

attach email files or send and print while distributing data to

others.

ControlWith the Océ Document Management Tool, you can leverage

key functions of your Océ MFP at your desktop. Mailboxes in

your Océ MFPs can be set up to receive documents, store files

or pull files through to your DMT workspace. In addition,

Scan-to-Watch folders can be created with filters that correct

for skewing, image quality and OCR conversion before they are

received and converted to a file.

Distributing, storing and altering documents is easy with the

Océ Document Management Tool. When saving files, you can

add descriptive tags, markers, keywords or individual notes

stored in separate files so other users can open documents

in their original form. In addition to text, you can enhance

images by editing and rotating, straightening, removing color

backgrounds and more.

Océ Document Management Tool �.�Digital document workflow software that streamlines productivity

The Océ Document Management Tool (DMT) enables you to increase control of your business documents

by putting access, editing and distribution decisions at your fingertips. With this tool, many types of data,

including scanned documents, images and applications created with your office software, can be

converted to PDF format for easy editing, processing and searching. You can also quickly share and send

documents or interact with your Océ networked MFP devices by storing, scanning and printing on

demand from your PC. With the Océ Document Management Tool, you can navigate through your office

programs and document activities to get the results you need with unprecedented ease.

�

DMT 2.2 main window functions

Shortcut toolbarsWith the click of a toolbar button you can alter the file view and network link, search, group, separate and rotate images to rearrange the page.

Drop-down menusAccess advanced tools, such as application setup, customized view settings, OCR capability and security functions with the drop-down menus.

File areaIn this section you can create, delete or move files and folders, change their names or create and add shared folders. Or, just click on an MFP to view the files located within it.

Preview thumbnailsThese icons enable you to view the file format of documents and how many pages are in them without opening a file.

Binder viewVirtually bind documents by dragging and dropping them from various applications without actually merging your original PDF files. Just create a new binder and drag the text, photo, spreadsheet and PDF files that you want to edit.

Customizable launcherAdd applications, email settings and print drivers to the launcher for easy drag-and-drop functionality. With the launcher, you can save print settings or print documents without opening a file.

Card viewWith this view, you can manage and examine a document’s properties, including the name of the author, the title and the subject.

Connectivity Access your networked Océ MFPs, watch folders, TWAIN

compliant scanning devices and email with the Océ

Document Management Tool. With batch printing,

linked application sharing, output in multiple formats and

automatic data transfer, the Océ Document Management

Tool is your connection to most office devices. In addition,

PDF files can be directly registered in or transferred to

another document management or information sharing

application for smooth and efficient use of documents as

information assets.

When sharing larger files, the tool can automatically set

up a simple FTP server from your PC. You can then post

documents or have files sent to the FTP folder for group

access and control with password and log on security.

Océ MFP integration

Scanned images or paper documents can be sent to the mailboxes in the MFP.

Stored forms or

documents can be

released on demand

from the mailbox.

DMT can set up mailboxes, create passwords and manage PDF

files from the user’s PC

Scan Print

Send/Receive

ConvenienceThe Océ Document Management Tool puts convenience at

your fingertips with an intuitive process for working with

documents, choosing options and organizing workflow. Key

function tool menus can be displayed or hidden and Word,

Excel® or PowerPoint® files can be converted into PDF files

and registered just by dragging and dropping them into a

document folder.

To find documents, just search based on text, bookmarks

or annotations in PDF files, or by filename, date of update

and title, all in a single search operation. For fast printing or

distribution of document sets, just bind or unbind file groups.

You can also easily organize your workspace in the main

window, which includes areas for files, folders, document

toolbar functions and an application launcher toolbar. With all

of these features, DMT gives you the enhanced empowerment,

convenience and control you need to accelerate your document

workflows and get jobs done faster from your desktop.

Security It is easy to keep confidential information secure with the

Océ Document Management Tool. Password and watermark

features along with security functions in the Adobe Acrobat

software protect important data and communications. The

tool lets you define and set detailed access restrictions,

including permitting only authorized people to view, print or

add comments on PDF files. To further prevent unauthorized

use and reduce the time required for circulating documents,

add digital signatures or department approval stamps to your

files and save the originals.

�

• Connectivity and management of MFP networked devices

• PDF and document generation

• Document management with full text search

• Optical Character Recognition (OCR)

• Image and photo enhancement

Océ Document Management

Tool 2.2Local filestorage

Network file distribution

Email address

Printers

Shared folders

Océ color or B/W MFP

Scan from MFP to FTP

Scan from MFP to

watch folder

Scan from MFP to MFP

mailbox

Direct from scanner

Application software

Electronic documents

�

Digital document workflow software that streamlines productivityKey benefits The Océ Document Management Tool offers a combination of visual and functional capabilities that can increase performance for

document users by letting them take advantage of their existing applications and the added tools that come with the DMT. With

these added features, users can easily perform the following daily tasks quickly and efficiently.

Centralize management of workflowThe Océ Document Management Tool can display data

in a box of a specified MFP and even change the filename.

Downloaded data can be edited, processed and output again as

needed without leaving your desk. This enables more integrated

document management.

Automatic document filteringSave time, steps and improve usability of scanned or digital

files with automatic document correcting filters that can be

turned on to enhance images, trim, OCR and save files into

PDF or TIFF formats. No matter which way you import your

files, these filters will help to improve your text, layout and

images before you even open the processed document.

Enhance imagesThe Océ Document Management Tool features automatic and

manual image correction features. The tool can automatically

judge the image conditions and apply suitable corrections or

you can do it yourself. You can manually rotate images to

straighten them, remove color background or color interference,

delete bleed-through from the reverse side of pages and correct

and enhance digital color photos.

Search with greater flexibilitySearch for specific information by whatever criteria you prefer,

including filename, date, keyword, or a combination of search

criteria to zero-in on the precise data you want. For refined

searches, use multiple keywords and the AND/OR operative.

Océ

Document

Management

Tool 2.2

workflow

Word

Excel

• Deskew

• Orientation

• Auto-enhance

• OCR

• Trimming

• Print

• Save TIFF as multipage TIFF

Input Automatic filtering Document management Output

Originals PDF

Unbind Bind

Skewed Corrected

Original Enhanced

Set up filters to perform automatic actions upon import into DMT:

• Combine documents to create PDFs

• Bind and unbind files

• Search a document using OCR text

• Secure your documents

Manage your documents with the Document Management Tool:

PowerPoint

Imagedata

Print

• Easy re-output

• No digital storage space required

• Fold and staple

Image conversionPDF, compact PDF, JPEG, JPEG 2000,

BMP, PSD, PCT, TIFF, PNG, RTF

Image correction/processing• Background removal

• Halftone removal

• Bleed through removal

• Skew adjustment

• Automatic enhancement of document

image

• Automatic enhancement of photo image

• Preset enhancement of photo image

• Image enhancement (brightness, contrast,

gamma, vividness, color balance)

• Sharpness adjustment

• Resolution change

• Image size change

• Negative/positive inverting

• Mirror imaging

• Embossing

• Trimming

• Rotation

PrintingPrinting of thumbnails, cards, lists and files

Security• Encryption based on password

• Encryption by digital certificate

• Addition of digital signature

Other• OCR function

• PDF text pasting

• Document image output (BMP)

• Text output

• Folder monitoring

System requirementsOperating systemWindows® 2000 Professional, Windows

XP Home Edition, XP Professional,

Windows Vista® Home Basic, Home

Premium, Ultimate, Business and

Enterprise

Memory• 256 MB or more recommended

• 1 GB or more for Windows Vista OS

• 512 MB or more for Windows Vista

Home Basic OS

CPUIntel® Pentium® 4 (1.6 GHz or faster)

Web browserMicrosoft® Internet Explorer® 6 or higher

Hard disk800 MB of available space or more

Display resolution1024 x 768 pixels

NetworkTCP/IP

General specificationsData registration• Documents produced on PC

• Image files created on PC

• Scanner input

Display views• Folder tree

• Icon

• Thumbnail

• List

• Details

• Card

Search (with advanced search function)File name, title, subtitle, author, keyword,

date, bookmark, full text, annotation

Scan destinations• Scan to FTP

• Scan to email (POP)

• Scan to TWAIN

MFP Box operationsBox display, file display, thumbnail size

change

File operationCopy, move, delete, next page, grouping by

binder, actual merge

Page editing• Rearrangement

• Insertion/copy/deletion

• Rotation, grouping, separation, blank-

page insertion

• Displayed page division, displayed page

duplication

• Saving in PDF

�

Océ helps the people who make our world. Companies everywhere

use Océ technical documentation systems in manufacturing,

architecture, engineering and construction. Each week, high-speed

Océ printing systems produce millions of transaction documents

such as bank statements and utility bills. And in offices around

the world, people use Océ professional document systems to keep

the wheels of business and government turning. Océ is also at work

in publishing on demand, newspaper production and wide format

color for spectacular display graphics. It all helps our professional

customers go ‘Beyond the Ordinary’ in printing and document

management.

Beyond the Ordinary

Printing forProfessionals

Océ North America Document Printing Systems

100 Oakview Drive

Trumbull, CT 06611

Telephone 1.866.462.4478

Fax 1.800.446.0760

For information and services, visit us at:

www.oceusa.com

Océ and the Océ logo are registered trademarks of Océ-Technologies B.V. Windows,

Windows Vista, Excel, PowerPoint and Word and corresponding logos and icons are

registered trademarks of Microsoft, Inc. Adobe, Adobe Acrobat and Adobe Reader and

corresponding logos and icons are registered trademarks of Adobe, Inc. All other terms

and product names may be trademarks or registered trademarks of their respective

owners and are hereby acknowledged. Specifications subject to change without notice.

Copyright �009, Océ

All Rights Reserved

An Equal Opportunity Employer