National User Conference

June 22-24, 2011

Kristi Wendricks

Valerie Ahlers

Chuck Bohanon

Agenda• File Set up

• Daily Procedures

• Different Pricing Options

• Reports

• Questions and Answers

Feed

Feed- Constants File

Feed-User ID FileSecurity

Drug Warnings

Drug Warnings

If you want to print on Invoice• Add to maintenance in AR• Restricted Chemical file

Discount

Show on Invoice-Yes or No

Multiple ways to price• Delivery-by quantity or miles

• Flat price or by unit

• Use price in item file

Feed-Mix & Charge Codes

Charges and Codes-Delivery by the MileMiles are recorded in the Customer Master File

Charges and CodesCan roll combinations of “charges” into a combined one

Maintain Standard CostOption 10- Can update all items by FLC

Ration-recipe• Initial set up or import from Brill

Mix order / Mill Order•Order created each time feed is ordered•When order is created it is in an Open status

Work order (in Batch 0)•Weights and Scale ticket on Mix Order•After weights are put on it is in a Mixed status

Invoice• Billed with Counter Invoicing•After it is pulled into counter invoicing it is in a Closed status

Feed-Terms

Ration File

Ration File – Add Items

Feed-RationsF7 Consultant Tracking / Salesman Tracking

RationsF8 Pricing

Feed - RationsF9-Instructions

3 Ways Feed Orders can be Created • 11. Rations

• 9-Create an order

• 12. Work with Feed Orders

• Order management

• Open, Mixed and Closed

• Counter Invoicing

• F13 takes you to Work with Feed Orders

Feed- Mix Order

Feed-Mix Order

Creating a Mix OrderWhen creating an order from the ration screen – opt 9

From work with Feed Orders F6 to Add or 3 to copy previous order

Recalculate IngredientsF4 on Batch Size

Customer Owned Items F23

Mixing is stored with Ration and prints on Mix sheet

Delivery- line 1 is stored with Ration but lines 2, 3, & 4 are for current order only and not stored

Mixing Instructions and Delivery Instructions

Mix Orders-ProjectsCan track Feed Group for reporting purposes

Manufacture “on the fly”Blend in Blend item• In Create Order, F17 on the Blend item#• Use ingredients to make this instead of using “floor stock”• Changes the file that gets sent to Repete or WEM mixers• Will list all of the ingredients for that blend on the mix order

Have to add “company customer acct #” in Constant file• Create a Mix Order for the Floor Stock Acct#

• After putting weights and lot #’s on (if using), will be asked if you want to blend now-will assign a batch #- REMEMBER!

• Can do after each mix is made or end of day (Option 15)

• Goes to Inventory Blends Adjustment

• Have the ability to make changes if needed

• F1 to enter a blend

• Read the reports and watch prices

• If they everything is good, F1 to merge the batch

• Grain will go to the DPR

Feed-Floor Stocked

Item by item-retail

Single item-retail price

Single item- show S & T records

Cost-plus-replacement vs. standard

Service included vs. billed separate

Floor-stocked

Booking a blend

Feed- Pricing Options

Straight Ingredient Pricing• Each ingredient, quantity, unit price and extended amount shown on

the invoice

• Uses retail or price type and price levels

Feed-Pricing

Feed- Item by Item Invoicing

Cost Plus• Initial set up in Constant File• Ration has to marked Calculate Price-Y• Need an item #• Can use replacement or standard cost when calculating• Uses that Cost “PLUS” user selected items• Shrink• Margin-$ or %• Consultant fee• Manufacturing• Additional Services

Feed Pricing

Sell as single item• Mix sheet shows each of the items, comes to CI showing all ingredients

but when the invoice prints, shows as a single line item

• Retail pricing on each item-Inventoried as individual items

• Variation of this

• S & T Records-Show ingredients and quantities on invoice but only the $ amount for the total mix

Feed-Pricing

Feed-Selling as Single Item

Feed- Selling with S and T Records

Book in CI-type 5- by the blended item

Do this so each ingredient doesn’t need to be contracted separately

Create the mix sheet• When weights are entered, treats as a floor-stocked, will ask to do a

blended inventory merge. Can be done after each order or at the end of the day

• At invoicing, takes off the booking

Feed Pricing- Booking a Blend

Projects

List of activity by Invoice• List each invoice, date, ingredient, totals

Summary of activity by ingredient• List totals by each ingredient used in time frame of project

Reports-Projects

AgVantage Feed Scale

AgVantage Feed Scale

Any questions?

After the CDD portion, please fill out an evaluation form

Feed