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National Support Team 2016.1 AIESEC in Bolivia

National Support Team 2016.1 - AIESEC in Bolivia

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National Support Team 2016.1

AIESEC in Bolivia

Applications must be completed and sent in pdf format by e-mail to

[email protected]

All questionnaire must be answered by all candidates. The Applicant is

free to choose the format, design and language of the application.

The visual part of the application must be considered for a better

reading, but will not be part of the selection process.

DDL: 08/12/2015 until 23h59 (-4 GMT)

Candidates Guideline

MC Chronos (2015-16) Contact

NST 2016.1 - Positions

NST 2016.1

Job Descriptions

F&L - National Finance & Legal Team

MCVP F&L

NST F&L Team Leader

Accounting & Events Manager

Legal Manager Legal Manager Tools &

Coaching Manager

NST F&L Team Leader Job Description 1: Monthly and weekly control of results

Job Description 2: Elaborate a timeline in order to present every management job

Job Description 3: Have monthly meetings with each manager and team meetings

Job Description 4: Send a monthly report to the MCVP F&L about the goals of each management

Job Description 5: Coordinate the synergy among the managements

Job Description 6: organize LC visits in order to expand the financer network

Knowledge before arrival: know how to work with La Bruna, read National Compendium, International compendium, Local rules,

know ICX and OGX flow, basic knowledge in finance area, LCVP experience

Details on the Working Conditions: 10 hours per week, coaching and consulting with MCVP F&L

Measurable results expected: % of achieve management goals according to the planning, % of team meetings, # of LCs visited.

Additional Information: have experience in Finance area (preferred)

National Accounting & Events Manager Job Description 1: Monthly control of finance back documents

Job Description 2: Monthly control of the cash flow in La Bruna (Bancos General)

Job Description 3: Monthly control of the bank statements of each LC

Job Description 4: Assess and control of National OC Finance report in national events

Job Description 5: obtain NIT

Knowledge before arrival: Basic accounting knowledge, National events management

Details on the Working Conditions: 8 Hours per week, Monthly meetings with NST head and constant communication with finance members

Measurable results expected: # months of complete national registration, # of OC Finance reports on time, % of money increase in “Events

account”, Obtain NIT

National Legal Manager Job Description 1: Elaborate the National compendium

Job Description 2: Control and assessment of legal documents and assembly acts

Job Description 3: Follow the national proceeding to obtain the national recognition as Non profit organization under Bolivian government.

Job Description 4: Once the National compendium is done. Organize Legal education to LCVPs

Knowledge before arrival: understanding of the current National compendium, read the local rules of each LC, read the contracts.

Details on the Working Conditions: 8 hours per week, monthly meetings with the NST head and weekly meetings with the legal team

Measurable results expected: % Of the national compendium approved in Assembly, % of local assembly acts well redacted, recognition as

non profit organization.

National F&L Tools & Coaching Manager Job Description 1: Update Manual for Visa for EPs and AIESEC Members, Training the 2016 Network in Visa Knowledge for iGCDP exchanges;

Job Description 2: Support LCVPs in Matching Process, answering emails, call and general doubts;

Job Description 3: Present monthly reports of the matching activities and problems solved;

Job Description 4: Virtual weekly meeting with NST Customer Experience;

Knowledge before arrival: Management Skills; High level of Emotional Intelligence; Fast learning; Sense of urgency; Tracking Skills..

Key learning points: Deep knowledge about iGCDP; Operations Management; Visa Process knowledge; Embassy Relationship; Strategy

implementation; Strong International relationship

Measurable results expected: 95% of the EPs with Visa; Manual updated for Visa in iGCDP exchanges;. Monthly reports presented; 80% of

NST meetings attended; 4h per week on Skype for supporting the network.

iGCDP - National Incoming Exchange Team

MCVP ICX

GCDP Visa and Legal

iGCDP standard & Delivery Team

Leader

iGCDP Standard & Delivery La Paz

iGCDP Standard & Delivery Oruro

iGCDP Standard & Delivery Santa

Cruz

iGIP standard & Delivery Santa

Cruz

Public relations Match latam -

wena

GCDP Visa & Legal Manager Job Description 1: Update Manual for Visa for EPs and AIESEC Members, Training the 2016 Network in Visa Knowledge for iGCDP exchanges;

Job Description 2: Support LCVPs in Matching Process, answering emails, call and general doubts;

Job Description 3: Present monthly reports of the matching activities and problems solved;

Job Description 4: Virtual weekly meeting with NST Customer Experience;

Knowledge before arrival: Management Skills; High level of Emotional Intelligence; Fast learning; Sense of urgency; Tracking Skills..

Key learning points: Deep knowledge about iGCDP; Operations Management; Visa Process knowledge; Embassy Relationship; Strategy

implementation; Strong International relationship

Measurable results expected: 95% of the EPs with Visa; Manual updated for Visa in iGCDP exchanges;. Monthly reports presented; 80% of

NST meetings attended; 4h per week on Skype for supporting the network.

iGCDP Standard & Delivery (LP, OR, SC) Job Description 1: Update Manual for Visa for EPs and AIESEC Members, Training the 2016 Network in Visa Knowledge for iGCDP exchanges;

Job Description 2: Support LCVPs in Matching Process, answering emails, call and general doubts;

Job Description 3: Present monthly reports of the matching activities and problems solved;

Job Description 4: Virtual weekly meeting with NST Customer Experience;

Knowledge before arrival: Management Skills; High level of Emotional Intelligence; Fast learning; Sense of urgency; Tracking Skills..

Key learning points: Deep knowledge about iGCDP; Operations Management; Visa Process knowledge; Embassy Relationship; Strategy

implementation; Strong International relationship

Measurable results expected: 95% of the EPs with Visa; Manual updated for Visa in iGCDP exchanges;. Monthly reports presented; 80% of

NST meetings attended; 4h per week on Skype for supporting the network.

iGIP Standard & Delivery (Santa Cruz) Job Description 1: Responsible for innovation in IGIP Delivery process.

Job Description 2: Manage implementation of Customer Experience Management, XPP & national quality regulation principles;

Job Description 3: Implement LEAD and NPS for Companies through LDM in delivery process;

Job Description 4: Responsible for the implementation of a customer-centric culture of AIESEC in Bolivia towards quality management and

implementation of the global minimum standards

Knowledge before arrival: LCVP previous experience; Management Skills; Sense of urgency; Project Management skills.

Key learning points: Delivery Process Experience; innovation Process; Strategy implementation

Measurable results expected: % Cases solved (100%); Trainee Lead; NPS (60); % Promoters (90%); Response Rate (80%); Fire-fighting

(100%); LDM in all processes.

Public Relations (Match Cooperation LatAm - WENA)

Job Description 1: Responsible for innovation in IGIP Delivery process.

Job Description 2: Manage implementation of Customer Experience Management, XPP & national quality regulation principles;

Job Description 3: Implement LEAD and NPS for Companies through LDM in delivery process;

Job Description 4: Responsible for the implementation of a customer-centric culture of AIESEC in Bolivia towards quality

management and implementation of the global minimum standards

Knowledge before arrival: Good understanding about ICX GCDP (required); oGCDP undestanding; iGCDP Timeline; Supply and

demand knowledge in GCDP.

Key learning points: Pipeline Management;.General Analysis; Internation Educational

Measurable results expected: # Conversion Rate from Open to Match; # Partnerships Projects delivered (PDM); # of

Matches per country partner; # % of RE growth with our main partners

MKT - National Marketing Team

MCVP oGCDP & MKT

B2B Video Editor & Designer manager

B2C Designer manager

Social Media Manager

B2B Video Editor & Designer Manager Job Description 1: Generate videos for our programs.

Job Description 2: Generate video projects and coordinate with the LCs for to find the material.

Job Description 3: manage and search videos oriented to what we do to post on social networks accompanying campaigns to position the

brand .

Job Description 4: Collect existents videos of each LC and compile all that videos about AIESEC Bolivia.

Knowledge before arrival: knowledge about design tolls, know about our programs.

Details on the Working Conditions: 6-10 hours per week.

Measurable results expected: # videos showcasing Global Citizen, # videos showcasing Young Talent, # videos about AIESEC and #videos

showcasing Global Families of AIESEC Bolivia.

Additional Information: Have experience in MKT or GCDP areas, tracking skills, management skills, high level times managements and high

level use to design programs and experience to edit videos.

B2C Designer Manager Job Description 1: Create design templates for adapt.

Job Description 2: Generate sales material for our programs.

Job Description 3: Generate the all standard material, that can to use for different

Knowledge before arrival: know about the design programs, know about our programs.

Details on the Working Conditions: 6- 10 hours per week.

Measurable results expected: templates for each program, # standard material showcasing Young Talent, Global Citizen and Global Families,

and material extra we can needed

Additional Information: Have experience in MKT or GCDP areas, tracking skills, management skills, high level times managements and high

level use to design programs and experience to edit videos.

Social Media Manager Job Description 1: Management social media Bolivia

Job Description 2: To do campaigns for that AIESEC Bolivia to be relevant in Bolivia and AIESEC.

Job Description 3: Monitor and control for correct use the fan page of each committee AIESEC Bolivia .

Job Description 4: Publish the material to position our programs young talent and Global Citizen through showcasing .

Job Description 5: In charge of internal campaigns AIESEC Bolivia and generate material for these campaigns.

Knowledge before arrival: know about the design programs, know about our programs.

Details on the Working Conditions: 6- 10 hours per week.

Measurable results expected: # intern campaigns, #likes fan page per month, # campaigns will using the committees of AIESEC

Bolivia.

Additional Information: Have experience in MKT and TM or GCDP areas, tracking skills, management skills, high level times

managements and high level use to design programs.

oGCDP - National Outgoing Exchange Team

MCVP oGCDP & MKT

EP Tracker - Visa & Legal Manager

International Relations Manager

EP Tracker - Visa & Legal Manager Job Description 1: In charge of following up the documents EPs ,for example: VISA, PASSPORT, HEALTH INSURANCE

Job Description 2: collect visa requirements for countries that are our Market.

Job Description 3: Support and training on the XPPS visa and working areas with GCDP product .

Knowledge before arrival: know about the GCDP process, know about requirements for take a internship with AIESEC.

Details on the Working Conditions: 6- 10 hours per week.

Measurable results expected: 90% EPs with have all their documents; Training and tracking for each LC once per month about VISA for

EPs.

Additional Information: Have experience in oGCDP area, tracking skills, management skills and high level times managements.

International Relations Manager Job Description 1: talk with the committees for implement the cooperation in focus each committee

Job Description 2: This person will have de responsibility make cooperation with the others countries.

Job Description 3: Tracking to the cooperation for each committee.

Job Description 4: have clear communications with the committees with will do the cooperation.

Knowledge before arrival: know the oGCDP process, know about the reality Bolivia´s market in oGCDP, speak English very

well.

Details on the Working Conditions: 6-10 hours per week, depends of requirements.

Measurable results expected: % Cooperation with the others countries, # internship experiences in cooperation.

TM - National Talent Management Team

MCVP TM & OD

LC Tracker & iGCDP Support

Manager

LC Tracker & OGCDP Support

Manager

LC Tracker & Strategic

Support Manager

Recruitment & IM Manager

LC Tracker & iGCDP Support Manager Job Description 1: Support on planning and implementation of TM Area in Local Level of LCVP Coachees.

Job Description 2: Prepare trainings and chats with the TM Network for Conferences and through virtual meetings.

Job Description 3: Weekly tracking with LCs coaches, Monthly coach, Team Minimums Tracking and performance of TM Area in Local Level.

Job Description 4: Co-create and Implement National Education Cycles for iGCDP and Customized Programs for operations.

Job Description 5: Ensure implementation of Functional Induction and Talent Capacity strategies for iGCDP members.

Knowledge before arrival: iGCDP Background (preferred); Team Minimums; TXP Evolution; TM Flow.

Details on the Working Conditions: 10 hours per week; Deep knowledge about talent Management; weekly meetings with MCVPTM; Trainings.

Measurable results expected: Team Minimums Implementation and Track in iGCDP Area; iGCDP Growth; LC Coaching realized; Talent Capacity

strategies implemented.

LC Tracker & oGCDP Support Manager Job Description 1: Support on planning and implementation of TM Area in Local Level of LCVP Coachees.

Job Description 2: Prepare trainings and chats with the TM Network for Conferences and through virtual meetings.

Job Description 3: Weekly tracking with LCs coaches, Monthly coach, Team Minimums Tracking and performance of TM Area in Local Level.

Job Description 4: Co-create and Implement National Education Cycles for oGCDP and Customized Programs for operations.

Job Description 5: Ensure implementation of Functional Induction and Talent Capacity strategies for oGCDP members.

Knowledge before arrival: oGCDP Background (preferred); Team Minimums; TXP Evolution; TM Flow.

Details on the Working Conditions: 10 hours per week; Deep knowledge about talent Management; weekly meetings with MCVPTM; Trainings.

Measurable results expected: Team Minimums Implementation and Track in oGCDP Area; oGCDP Growth; LC Coaching realized; Talent Capacity

strategies implemented.

LC Tracker & Strategic Support Manager Job Description 1: Support on planning and implementation of TM Area in Local Level of LCVP Coachees.

Job Description 2: Prepare trainings and chats with the TM Network for Conferences and through virtual meetings.

Job Description 3: Weekly tracking with LCs coaches, Monthly coach, Team Minimums Tracking and performance of TM Area in Local

Level.

Job Description 4: Co-create and Implement National Education Cycles for Back Office areas and Customized Programs for operations.

Job Description 5: Ensure implementation of Functional Induction and Talent Capacity strategies for Back Office areas.

Knowledge before arrival: OGX Background (preferred); Team Minimums; TXP Evolution; TM Flow.

Details on the Working Conditions: 10 hours per week; Deep knowledge about talent Management; weekly meetings with MCVPTM;

Trainings.

Measurable results expected: Team Minimums Implementation and Track in Back Office areas; Operations Growth; LC Coaching

realized; Talent Capacity strategies implemented.

Recruitment & IM Manager Job Description 1: Review and improve Recruitment and Selection Process Model based in LDM.

Job Description 2: Develop, educate and implement new Selection Process Model in the network based in LDM.

Job Description 3: Educate and implement Talent Planning tools, Talent allocation flow model. Review and improve Induction Model in the

network.

Job Description 4: Track LCs performance and help them to adapt national strategies to its local reality.

Job Description 5: Manage national tracking tools, National TM Challenge and ensure implementation of internal communication tools for LCs.

Knowledge before arrival: Operation background in ICX or OGX areas (Preferred);

Management Skills (Required); Operational Management skills (Preferred); Knowledge about Talent Management.

Details on the Working Conditions: 10 hours per week; Deep knowledge about Talent Management; weekly meetings with MCVPTM;

Trainings.

Measurable results expected: # of LCs with Talent Planning achieved in ICX and OGX; # of LCs implements Talent allocation flow

implemented; % of Talent retention.

NST 2016.1

Application Questionnaire

1. Mark in the board below the time you’ll be for interviews.

Put you photo in here!

Name

Most Recent Role in AIESEC

LC

E-mail

General Questions

Period 09/12 10/12

13:00

14:00

15:00

16:00

17:00

18:00

19:00

20:00

21:00

22:00

Cellphone

Skype

2. Why are you applying for NST 2015.2 of AIESEC in

Bolivia? What is going to be your main contribution to

the network and what is going to be your main

contribution to the team?

Dates Position and Entity Description of role, key

activities and results achieved

3. Most meaningful positions held inside AIESEC.

General Questions & Experience

F&L Specific Questions - NST F&L Team Leader

1. How do you think the National Finance Team could help to increase the exchange numbers in AIESEC BOLIVIA?

2. Have you ever worked as a team leader? How was your experience? What did you learn?

3. What kind of change do you think Finance area need?

4. Why do you want to manage the Finance network?

5. How would you motivate the managers to achieve the goals?

F&L Specific Questions - National Accounting & Events Manager

1. Why do you want to be part of the National Finance Team ?

2. Do you have experience in basic accounting?

3. Why do you think is important to have NIT and financial statements if we are a non profit organization?

4. How accounting can help to increase the exchange numbers?

5. Have you ever being part of an OC? If so, why do you think the finance report is important?

F&L Specific Questions - National Legal Manager

1. Why do you think is important to have a national compendium?

2. Why do you want to be part of the National Finance Team?

3. Have you ever drafted a document? How was it?

4. What do you think about the current national compendium?

F&L Specific Questions - National F&L Tools & Coaching Manager

1. Why do you want to be part of the National Finance Team?

2. Have you ever developed a system or worked with excel? What was it about?

3. Do you know how La Bruna works? What kind of improvements would you suggest?

4. Why do you think is important to have this tool?

5. Do you have experience as a faci? If so, tell me about your experience

iGCDP Specific Questions - GCDP Visa & Legal Manager

1. Why are you applying for ICX GCDP NST 2016.1 of AIESEC in Bolivia? What is going to be your main contribution

to the network and what is going to be your main contribution to the team?

2. What is the bottleneck for the VISA in iGCDP today?

3. What are the strategies that you will implement as NST Visa and Legal to reduce the Match breaks in 2016.1?

4. How can we educate the network regarding visa knowledge? What are your strategies to work VPs and

members?

iGCDP Specific Questions - Standard & Delivery (LP, OR, SC)

1. Why are you applying for ICX NST 2016.1 of AIESEC in Bolivia? What is going to be your main contribution to the

network and what is going to be your main contribution to the team?

2. What is the bottleneck for the Standard and Delivery in ICX today?

3. What are the strategies that you will implement as NST Standard and Delivery to reduce the Family Global,

Buddy program and Eps detractors in 2016.1?

4. Make a implementation plan for the 16 Standard & Satisfaction Minimums.

iGCDP Specific Questions - iGIP Standard & Delivery (Santa Cruz)

1. Why are you applying for ICX NST 2016.1 of AIESEC in Bolivia? What is going to be your main contribution to the

network and what is going to be your main contribution to the team?

2. What is the bottleneck for the Standard and Delivery in ICX today?

3. What are the strategies that you will implement as NST Standard and Delivery to reduce the Family Global,

Buddy program and Eps detractors in 2016.1?

4. Make a implementation plan for the 16 Standard & Satisfaction Minimums.

iGCDP Specific Questions - Public Relations (Match Cooperation LatAm - WENA)

1. Why are you applying for ICX GCDP NST 2016.1 of AIESEC in Bolivia? What is going to be your main contribution

to the network and what is going to be your main contribution to the team?

2. What would you consider the main bottleneck in the Matching process in iGCDP today?

3. Make a critical analysis of the matching for this peak season (dec, jan, feb). Taking in consideration the

differences about supply for each cluster reality, please present 3 strategies (one for each) to increase

results for the next peak (jun, july, aug)

1. Why are you applying for MKT NST 2016.1 of AIESEC in Bolivia? What is going to be your main

contribution to the network and what is going to be your main contribution to the team?

2. How was your experience in AIESEC? What did you learn?

3. - Create an attractive infography about a topic you’re interested about.

4. Create a 1-minute video based on footage taken from YouTube from different sources that is

able to tell coherent message. This must have voice, music and graphic and text.

MKT Specific Questions - B2B Video Editor & Designer Manager

1. Why are you applying for MKT NST 2016.1 of AIESEC in Bolivia? What is going to be your main

contribution to the network and what is going to be your main contribution to the team?

2. How was your experience in AIESEC? What did you learn?

3. - Create 3 aligned templates for GLOBAL CITIZEN promotion for: social media, flyers and

website. The templates must be adaptable by different Local Committees of Bolivia.

4. - Create an attractive infography about a topic you’re interested about.

MKT Specific Questions - B2C Designer Manager

1. Why are you applying for MKT NST 2016.1 of AIESEC in Bolivia? What is going to be your main

contribution to the network and what is going to be your main contribution to the team?

2. How was your experience in AIESEC? What did you learn?

3. Mention one idea about a campaign for Global Citizen to be a first option our customers.

4. Create an attractive infography about this campaign.

MKT Specific Questions - Social Media Manager

1. Why are you applying for oGCDP NST 2016.1 of AIESEC in Bolivia? What is going to be your main

contribution to the network and what is going to be your main contribution to the team?

2. How was your experience in AIESEC? What did you learn?

3. Wich are the strategies that you will implement as NST for have the all documents and

information in order?

4. Why do you want to manage the EP tracking of AIESEC Bolivia in this term?

oGCDP Specific Questions - EP Tracker - Visa & Legal Manager

1. Why are you applying for oGCDP NST 2016.1 of AIESEC in Bolivia? What is going to be your main

contribution to the network and what is going to be your main contribution to the team?

2. How was your experience in AIESEC? What did you learn?

3. Mention 3 countries with we could good cooperations and explain why.

4. Why do you want to work International Relations oGCDP in AIESEC Bolivia in this term?

oGCDP Specific Questions - International Relations Manager

1. What are the main evolutions that the area of Talent Management needs for this term?

2. Taking into consideration the orientation of Talent Management area in the international AIESEC network, please

describe what are the differences between Talent Management, Human Resources and Talent Capacity and

how these 3 concepts are connected.

3. Analyze the current work of the Talent Management area at the local level with the BoL (Board of

Leadership) Strategy and TM Managers. Which would be your main strategies to ensure a sustainable leadership

pipeline for the LCs?

TM Specific Questions (All Positions)

1. How do you evaluate the current support for the network, and which improvements would you suggest?

2. How do you evaluate the current synergy between TM and iGCDP areas, and which improvements would you

suggest?

3. What would be your key priority to aim a higher implementation of strategies while coaching a LCVP?

4. Which strategies would you create to accelerate learning curve of iGCDP members, TLP’s, EB’s and NST’s?

TM Specific Questions - LC Tracker & iGCDP Support Manager

1. How do you evaluate the current support for the network, and which improvements would you suggest?

2. How do you evaluate the current synergy between TM and oGCDP areas, and which improvements would you

suggest?

3. What would be your key priority to aim a higher implementation of strategies while coaching a LCVP?

4. Which strategies would you create to accelerate learning curve of iGCDP members, TLP’s, EB’s and NST’s?

TM Specific Questions - LC Tracker & oGCDP Support Manager

TM Specific Questions - LC Tracker & Strategic Support Manager

1. How do you evaluate the current support for the network, and which improvements would you suggest?

2. How do you evaluate the current synergy between Back Office (F&L, MKT and TM) areas, and which

improvements would you suggest?

3. What would be your key priority to aim a higher implementation of strategies while coaching a LCVP?

4. Which strategies would you create to accelerate learning curve of Back Office (F&L, MKT and TM) members,

TLP’s, EB’s and NST’s?

1. How do you evaluate the current recruitment and selection model and which improvements would you suggest?

2. Analyse the current system of Internal Communication of AIESEC in Bolivia. If you could create a plan to shape a

better system, what it would be like?

3. What is Talent Capacity for AIESEC? How do you evaluate Talent Capacity Strategies of AIESEC in Bolivia

towards delivering more results?

TM Specific Questions - Recruitment & Manager

National Support Team 2016.1

AIESEC in Bolivia