Title: QSU3 FY2016 Author: Shannon, AD’s Date: 08/08/2016

NRAO Doc. #: PMD000180 Version: Final

National Radio Astronomy Observatory

Quarterly Status Update 3 FY2016

April - June 2016

PREPARED BY ORGANIZATION DATE

Mike Shannon/ADs PMD 08/05/2016

APPROVALS (Name and Signature) ORGANIZATION

M. Shannon NRAO

T Beasley NRAO

J. Mester AUI

NR

AO

Qu

arte

rly

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tus

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dat

e

(QS

U3

FY

2016

)

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ril -

Ju

ne

2016

2.6

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cam

a L

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imet

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mill

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(A

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Op

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ions

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2015

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6

QSU3 FY2016 1

2

COST: No changes

SCOPE: No changes

SCHEDULE: Stepped tips are already supported in the OPT, and while continuous slew tips areproperly supported in the low-level online software, it is not yet possible to set them up in theOPT. Requirements have been written for the necessary changes, but this work is lower prioritywithin DMS than the new archive tool. In addition, post-processing software is still needed. It isnow expected that the OPT work will take place in Q1 FY2017. The post-processing heuristics willbe defined by the end of Q2 FY2017. Note that both these goals will be tracked separately in theFY2017 Program Operating Plan.

RISK & MITIGATION: In the absence of the ability to use tipping scans users will continue to usethe correlations between weather data and opacities derived some years ago for the old VLA, withthe associated increase in the uncertainty in the absolute flux density scale. The mitigation of thisproblem is for users to ensure they observe their flux density calibrator at a similar elevation astheir source. Advice for observers is incorporated in the "calibration" section of the online "Guideto Observing with the VLA“.

3QSU3 FY2016

COST: No changes

SCOPE: Change from Kitt Peak to Brewster.

SCHEDULE: No changes

RISK & MITIGATION: The VLBA major maintenance visit (Tiger Team maintenance campaign)originally scheduled for the Kitt Peak VLBA station was cancelled for FY16 and the Brewster VLBAstation was substituted instead. The reason for this was due to the deterioration of the groutingon the Brewster Azimuth track that was deemed severe enough to cause major pointing problemsand could lead to track failure if not repaired in FY16. Since the Kitt Peak station was deemed tobe in good condition, it was decided that its major maintenance visit can be postponed until FY17.

4QSU3 FY2016

COST: No separate project for this, but included in the CDL budget.

SCOPE: The milestone was to measure the performance of a 35-50 GHz horn and phase shifter.The predecessor milestone to design the prototype was cancelled and therefore it follows that thismilestone is cancelled. Change request to cancel was approved 8/4/2016.

SCHEDULE: Cancelled – Higher priorities at Socorro have resulted in this task being delayed,although it is a longer-term priority as the existing Q-band receivers continue to age.

RISK & MITIGATION: Risks are minimal since Socorro considers this a long-term project and theynow have higher priorities (such as the VLBA Ka-Band upgrade).

5QSU3 FY2016

COST: Effort is funded from CDL research account

SCHEDULE: Negotiations for these sole source devices are in progress. Experience has shownthat these negotiations do not always conclude in a predetermined time frame.

SCOPE: No Change - Design and prototype 65-90 GHz amplifier with 2 mil substrate thickness(compare to current 3 mil). Goal is improved reliability and performance reproducibility.

RISK & MITIGATION: These devices have a sole source, available only from JPL. We can onlyaccept this risk as JPL has been our sole source for similar devices for decades. A secondary risk isidentified as field failures that require the same device, which would compete with the prototype inthe event of field failures. In the interest of supporting components in the field, prototyping thisamplifier has been delayed until an adequate supply of devices is available.

6QSU3 FY2016

COST: DMS funds this activity at a higher WBS level. Costs are not tracked for this milestone.

SCOPE: The DMS review will focus on Science Ready Data Products (SRDP).

SCHEDULE: The review is planned to focus on SRDP and will be scheduled approximately 6months after the arrival of the new SSR lead.

RISK & MITIGATION: N/A

7QSU3 FY2016

COST: DMS funds this activity at a higher WBS level. Costs are not tracked for this milestone.

SCOPE: Deploy version 1 of the redesigned NRAO User Portal. Change Board approved changerequest to cancel on 8/4/2016.

SCHEDULE: The requirements were not finalized for this project. Also, with LBO and GBOseparating from NRAO in FY17, it is likely that the requirements will change, and may changefurther with the recompetition of both. This project will be re-evaluated in FY17 as therelationships to the new observatories develop, to see if it should move forward in FY18. Thisproject will be cancelled for FY16.

RISK & MITIGATION: The current portal, while not optimal, is serviceable. No significant risksexist.

8QSU3 FY2016

COST: DMS funds this activity at a higher WBS level. Costs are not tracked for this milestone.

SCOPE: Operationalize the New NRAO Archive and RPI previously prototyped – Step 2: Releasesoftware to users.

SCHEDULE: Project is recovering from competition with operational priorities and difficulty inhiring resources over the long term. A focus on this project as the top priority over the last sixmonths has led to significant progress. An initial test version was released this quarter, and asecond release is planned to internal users and a subcommittee of the NRAO User’s Committee inAugust. A release which is functionally equivalent to the current archive, but with a greatlyimproved interface, better performance, and inclusion of ALMA data, is planned in November.

RISK & MITIGATION: ALMA observations are stored in a monolithic format, so retrieval mayappear to users to be slow. We will work with the ALMA Archive team to see if this can bechanged in a future release. In the short term we are likely to need to document thisinconvenience for our users.

9

COST: DMS funds this activity at a higher WBS level. Costs are not tracked for this milestone.

SCOPE: Start work to modify NRAO’s observing tools (particularly the PST/OPT/PHT) based onrecent review of design and development direction.

SCHEDULE: Resources for this project are currently assigned to the higher-priority AAT/RPIproject. Work on the the first improvements to the PST, including removal of sessions and high-priority User Committee requests, is expected to be initiated in September.

RISK & MITIGATION: Resources may not become available due to competing efforts, such ascontinuing work on the AAT/RPI and VLASS. The effort needed to complete these projects isbeing monitored, and additional resources are being added to the team.

10QSU3 FY2016

COST: No cost implications.

SCOPE: Training sessions pending.

SCHEDULE: Missed target of 6/30/16. Finalize training criteria by 7/29/2016.

RISK & MITIGATION: Finalize training criteria list. Evaluation criteria must be completed beforetraining sessions commence.

11QSU3 FY2016

COST: EPO funds this activity at a higher WBS level unless outside funding is acquired for it. 

SCOPE: An architect or general contractor is required to survey the site and prepare a detailedbuilding plan for the proposed upgrades to both indoor and outdoor features.

SCHEDULE: New idea has received approval from the Director. We have a plan for the new roadsand parking lot construction aspects of the upgrade, but not the VC and classroom upgrades, orthe landscaping. We have made preliminary contacts for initial walkthroughs, and have funding setaside to cover the initial specification documents. Two meetings with NM-based architects plannedfor last week in July.

RISK & MITIGATION: If no seed funds are available to hire the architect, then we shuffle aroundother budget priorities to scrape the funds together.

12QSU3 FY2016

COST: EPO funds this activity at a higher WBS level. Costs are not tracked for this milestone.

SCOPE: Originally, EPO Science Writer works with GB scientist to determine storyboard for thisonline product, then authors the scripts to follow the interactive that will be used by the videoeditors to develop the interactive. New scope is to find actual scientists to tell us about these facetsof Orion, and when there none suitable, Science Writer will author scripts and EPO will record VOfor them. One scientist has already been recorded, and she will be the VO talent. We arecontinuing to locate and secure additional qualified scientists to interview.

SCHEDULE: EPO Science Writer is also the Interim AD for EPO and interim project lead on VLAVC Upgrade Project. These demanding and critical administrative duties have taken priority overher Science Writer duties for longer than expected. In addition, the degree of writing partnershipwith a colleague in GB is no longer possible due to his reduced hours. That said, with return ofvideo editor from leave, videos have been specified.

RISK & MITIGATION: Lack of key personnel is the issue here, and we accept that it will delay thismilestone until the staffing situation in EPO settles down and scientists with the combination ofspecific knowledge and layperson communications skills can be found.

13QSU3 FY2016

COST: Competitive bit awarded based on cost: no issues.

SCOPE: Replacement of legacy Nortel phone system with supported Cisco system able to supportthe ~200 analog phones needed for RFI mitigation.

SCHEDULE: The installation of an IP phone system for the Green Bank site was delayed by severalmonths due to a complex multi-round bid process, delay in final funding approval, and the need toemploy analog phones for the majority of units due to RFI constraints. Installation will now becomplete in mid-September 2016.

RISK & MITIGATION: The legacy Nortel PBX is still functioning, and will continue to be supportedon a break/fix basis with CenturyLink.

14QSU3 FY2016

COST: N/A

SCOPE: N/A

SCHEDULE: Updates draft was completed near the end of the quarter. Reviews will take place inlate July due to staff vacations. Completion expected by August 26.

RISK & MITIGATION: N/A

15QSU3 FY2016

COST: No cost implications.

SCOPE: Green Bank training completed. Other locations pending.

SCHEDULE: Missed target of 6/30/16. Scheduling the supervisory sessions for CV in August and/orSeptember 2016.

RISK & MITIGATION: This POP goal was established to further the development of a safetyculture within the Observatory. Risk is a missed opportunity to improve supervisor understandingof safety roles and responsibilities. Risk will be mitigated by completion of the training in FY16.

16QSU3 FY2016

COST: N/A

SCOPE: Jeff Pixton discussed this idea with UVA in FY15 and found no interest at this time to planand host a conference. Milestone cancelled. Change Board approved the change request to cancelon 8/4/2016.

SCHEDULE: N/A

RISK & MITIGATION: N/A

17QSU3 FY2016

18QSU3 FY2016

19QSU3 FY2016

20QSU3 FY2016

• The original POP included expected CAD funds of 1.7M, which offset the fuel reserve.• NSF pulled back 1.3M (714+581) and then used the Canadian contribution as the required

reserve for the JAO work. • We recognize that the remaining 575k from CAD is not coming in FY16 (rev budget).• The fuel reserve was decreased by the difference in order to balance

21QSU3 FY2016

22QSU3 FY2016

23QSU3 FY2016

24QSU3 FY2016

QSU3 FY2016 25

COST: No changes in budget

SCOPE: The VLA can be split up in subarrays. That is, some of the 27 antennas and correspondingbaselines can be ordered to do a completely different and independent program than otherantennas. Currently, projects requiring multiple subarrays must be handled manually. The goal ofthis milestone is to enable subarrays to go through the dynamic scheduler.

SCHEDULE: Work on automating subarrays has been slower than planned, mostly because ofstaffing issues in DMS. The system is now being tested. Note that the full integration of automated,dynamically‐scheduled subarray observations into array operations will be carried as a separategoal in FY2017.

RISK & MITIGATION:1. The risk to users of not having subarray observing automated is a slightly reduced chance of

observing for priority C (filler) subarray projects. Mitigation is increased VLA scheduler vigilance, to avoid this happening.

2. The impact on the observatory is that effort is used for manual scheduling that could be used on more important (but less urgent) tasks, while we don’t have automation we will continue giving priority to manual scheduling.

26QSU3 FY2016

COST: No changes

SCOPE: The VLA calibration pipeline heuristics for Stokes I continuum is well‐tested and stable.Calibration heuristics still need to be developed and implemented in the VLA CASA pipelineframework for polarization calibration.

SCHEDULE: A document is being drafted that includes heuristics for observing and calibrationstrategies for both ALMA and the VLA, enabling general polarization heuristics to be implementedin the CASA pipeline framework appropriate for both telescopes. The inclusion of linearpolarization (for ALMA) has delayed the completion of the VLA pipeline heuristics.

RISK & MITIGATION:1. Without polarization calibration, users will continue to have to calibrate their data by

hand. The observatory provides detailed documentation to ensure this is possible.2. One of the data products from the VLA Sky Survey are Stokes Q and U images. In the absence

of polarization calibration being available within the CASA pipeline framework, VLASSpolarization calibration will be derived using CASA scripts tuned to the VLASS observingstrategy. These will be developed in parallel with the implementation of polarizationcalibration in the CASA pipeline based on the document described above.

27QSU3 FY2016

COST: St Croix Lease: The lease has been signed by all parties. The lease is for 10 years with two 5year options. Its cost increased from $2,750/yr to $42,581/yr.

SCOPE: No changes

SCHEDULE: Owens Valley Lease: Cal Tech negotiates this lease and it has been expired for 2 3/4years. Los Angeles Water and Power is the lease holder. NRAO sub leases from Cal Tech. Progresshas been marginal in the last quarter, according to the Cal Tech Owens Valley Radio ObservatoryExecutive Director. The target date is shown as TBD for now, due to the uncertainty regarding whenthe lease will be signed.

RISK & MITIGATION:1. Cal Tech has leased Owens Valley, CA for a low yearly fee. The probability of a cost increase is 

low, but a  budget adjustment would be needed if a cost increase occurs. 2. Impacts on other aspects of VLBA Operations are not likely to occur.

28QSU3 FY2016

29QSU3 FY2016

30QSU3 FY2016

31QSU3 FY2016

• BBC feature: http://www.bbc.com/news/world-latin-america-36357501• Rolling Stone feature: http://www.rollingstone.com/culture/features/the-100-million-hunt-for-

alien-life-20160407• iOS app, RadioSky: https://itunes.apple.com/us/app/radiosky/id1115228545

32QSU3 FY2016

33QSU3 FY2016

34QSU3 FY2016

35QSU3 FY2016

COST: $24K underrun being held in reserve against potential close-out costs. None identified atthis time.

SCHEDULE: All legal requirements fulfilled. Waiting on issuance of Operating License from BienesNationales.

SCOPE: N/A

RISK & MITIGATION:• Microwave link (100Mbps) will be maintained by Silica – at no cost to ALMA – through the end

of CY2016. This includes use of the fiber and DWDM equipment.• Silica bank guarantees are valid through June 2016.• AUI has agreed to suspend performance penalties so long as the FO link is available and the

bank guarantees are valid.

36QSU3 FY2016

COST: Sufficient funds are available to support verification testing. TBD if parts procurement andmodification of 72 CCAs (by JAO personnel) can be accomplished with remaining funds.

SCHEDULE: B3 CCA Unit No. 33 has been modified and installed into FE 43. FE 43 will beinstalled into antenna PM-03 for verification testing.

SCOPE: HIA highly confident that the heater will remedy the accumulated flux problem. Uncertainabout heater efficacy in solving the total power variation (as a function of azimuth) problem sincethey are unable to simulate AOS magnetic field variations in their laboratory. (Allen Variancespecification)

RISK & MITIGATION:• Verification test failure – TBD• Insufficient implementation funding – detailed cost estimate forthcoming from HIA

37QSU3 FY2016

38QSU3 FY2016

39QSU3 FY2016

40QSU3 FY2016

41QSU3 FY2016

42QSU3 FY2016

43QSU3 FY2016