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1 INTRODUCTION
National Library of AustraliaAnnual Report 2006–2007
NationalLibraryofAustraliaCanberra2007
PublishedbytheNationalLibraryofAustraliaParkesPlaceWestParkesCANBERRAACT2600
ABN:28346858075
Telephone: (02)62621111TTY: 1800026372Facsimile: (02)62571703Homepage: www.nla.gov.auAnnualreport: www.nla.gov.au/policy/annrep07/
©NationalLibraryofAustralia2007
NationalLibraryofAustralia
Annualreport/NationalLibraryofAustralia.—8th(1967/68)— Canberra:NLA,1968–—v.;25cm. Annual. Continues:NationalLibraryofAustralia.Council.AnnualreportoftheCouncil= ISSN0069-0082. Reportyearends30June. ISSN0313-1971=Annualreport—NationalLibraryofAustralia. 1.NationalLibraryofAustralia––Periodicals.
027.594
PreparedbytheOfficeoftheExecutiveandCoordinationSupportBranchandthePublicationsSection
PrintedbyPirionPtyLimited
Coverimages(clockwisefromtopright):DamianMcDonaldHospitalityintheLibraryfoyer(detail)2004
LouiSeselja(b.1948)ExterioroftheLibraryseenfromCommonwealthPlace(detail)2004
LeonardFrench(b.1928)Stained-glass Window(detail)1967BelgianandFrenchchunkglass
LouiSeselja(b.1948)TheLibraryrepositoryatHume(detail)2004
DamianMcDonaldTomBass’Librarylintelsculpture(detail)1968
GuntherGlestiTheLibrarypodiumlookingwesttowardsBlackMountain(detail)2007
Contents
LetterofTransmittal iv
1 INtRoduCtIoN 1Chairman’sReport 3TheNationalLibraryofAustraliain2006–2007: Director-General’sReview 4SummaryofFinancialPerformance 11
2 CoRpoRAte oveRvIew 17Role 19Legislation 19Organisation 19OutcomeandOutputsStructure 21CorporateGovernance 22PublicAccountability 26CorporateManagement 32InformationTechnology 40
3 RepoRt of opeRAtIoNs 45Output1.1:TheCollection 48Output1.2:InformationServices 58Output1.3:PublicPrograms 64Output1.4:AustralianLibraryNetworkServices 70
4 fINANCIAL stAtemeNts 79IndependentAuditReport 82StatementbyCouncilMembers 84FinancialStatements 85
5 AppeNdICes 127AppendixA TheCounciloftheNationalLibraryofAustraliaanditsCommittees 129AppendixB TheNationalLibraryofAustraliaDevelopmentCouncil 133AppendixC NationalLibraryofAustraliaCommittees 134AppendixD FreedomofInformationStatement 136AppendixE KeySupportingPoliciesandDocuments 138AppendixF ConsultancyServices,2006–2007 140AppendixG StaffingOverview 142AppendixH DonorsandSupporters 146AppendixI TreasuresGalleryAppeal 148
6 GLossARy ANd INdexes 151Glossary 153ComplianceIndex 155Index 156
NationalLibraryofAustraliaAnnual Report 2006–2007iv
v
NATIONALLIBRARYOFAUSTRALIACOUNCIL
Frontrow,lefttoright:MrFergusRyan(DeputyChairman),MsJanFullertonAO(Director-General),SirJamesGobboACCVO(Chairman),MsJanetMcDonaldAO
Backrow,lefttoright:MrBrianLong,ProfessorJohnHayAC,SenatorRussellTrood,MrMartinFergusonAMMP,MrKevinMcCannAM
Inset:MsDeborahThomas,MrGeoffreyLewis
NationalLibraryofAustraliaAnnual Report 2006–2007
Introduction1
NationalLibraryofAustraliaAnnual Report 2006–200722 NationalLibraryofAustraliaAnnualReport06/07
31 INTRODUCTION
Theyear2006–2007wasaneventfulonefortheNationalLibraryofAustralia,withsignificantadvancementsmadeinthedigitisationofourcollectionsandinensuringtheLibraryremainsanattractiveandenjoyabledestinationforvisitors.
AnimportanteventfortheLibraryin2006–2007wasthecommencementoftheAustralianNewspaperDigitisationProject.Thisprojectwilldigitiseeverypageofonemajornewspaperfromeachstateandterritoryfortheout-of-copyrightperiodupto1954.Thiswilleventuallyresultinapproximately3.5millionpagesofsignificanthistoricnewsprintbeingmadefreelyavailabletoanyonewithinternetaccess.
DuringthereportingperiodtheLibraryalsocontinuedtoactivelypursueitsdigitisationprogram,andtodateover117000collectionitemshavebeenmadeavailableforviewingviatheLibrary’swebsite.In2007,anewDigitalCollectionswebsitewaslaunchedtoprovideaneasywayforuserstoexploreonlinetheLibrary’scollectionsofmaps,pictures,manuscripts,oralhistories,musicandpublishedmaterials.
TheseactivitiesprovideenormousbenefitstotheAustraliancommunityandsupportresearchandscholarshipacrossabroadspectrumofdisciplines.However,theyalsorequiresubstantialresourcestodevelopandimplement.Tothisend,theCouncilandLibrarystaffhavespentmuchtimeconsideringhowthesedigitisationactivitiescanbeundertakeninthemosteffectiveandefficientmanner,andwillcontinuetoworktowardsfindingnewwaysofsupportingprojectsthatmaketheLibrary’scollectionsreadilyvisibleandaccessible.
WhiletheLibrarywillcontinuetofocusonconvertingthecollectionmaterialtodigitalformatsandexploringnewtechnologiestomakeitsresourcesavailableonline,thephysicalcollectionsandtheLibraryasatangibleexperienceremainthefoundationforallitsactivities.Despitetheever-increasinguseoftheLibrary’sonlineresources,people
continuetovisittheLibrarytoaccesscollectionmaterialinreadingrooms,visitexhibitionsorattendeventsandeducationalprograms.TheyaredrawnbythestrengthoftheLibrary’scollectionsandactivities,theexpertiseandapproachabilityofourstaff,andtheuniquebeautyoftheLibrarybuildinganditssettingontheshoresofLakeBurleyGriffin.
TheCouncilandLibrarymanagementarecommittedtopreservingthisexperienceforvisitors.TheCouncilhasconsultedcloselywiththeNationalCapitalAuthorityoverplannedredevelopmentstotheLibraryforecourt.Inaddition,majorbuildingworks—supportedbytheAustralianGovernment—torefurbishtheLibrarypodium(thepavedoutdoorareaonthegroundfloor)hascommenced.ThiswillensuretheLibrarybuildingcontinuestopreserveourvaluablecollections.
AplannedTreasuresGallerywillfurtherenhancetheexperienceofvisitorstotheLibrary.Thiswillbeapermanentgalleryinwhichiconiccollectionitemswillbedisplayed.UndertheauspicesoftheLibrary’sDevelopmentCouncil,fundraisingactivitiestosupporttheTreasuresGalleryarewellunderway.Iwouldliketothanktheindividualandcorporatesponsorswhohavegenerouslysupportedthisprojecttodate.
Culturalinstitutionsexistinaconstantlyandrapidlychangingenvironment.Whilethesechangesbringchallenges,theyalsoprovideopportunitiestodevelopinnovativeservicestoreachanever-wideningnumberofusers.IamconfidenttheLibraryiswellplacedtotakeadvantageoftheseopportunitiesandwillcontinuetoproviderich,readilyaccessibleonlineresourcesandremainavibrantphysicalspacetovisit.
SirJamesGobboAC,CVO
Chairman’s Report
GuntherGlestiTheLibrarypodiumlookingwesttowardsBlackMountain2007
NationalLibraryofAustraliaAnnual Report 2006–20074
TheNationalLibraryofAustraliaischargedwithcollectingandpreservingthenation’sdocumentaryheritageinitsmanyforms.HowtheLibrarysharesthismaterialwiththeAustraliancommunityischangingrapidlyasdigitalandonlinetechnologiesadvance.Today,userscansearchourcollectionsandservicesonline,viewdigitisedcollectionitemsandrelatedmaterialandusetheLibrary’swebsitetoaccessthecollectionsofover1000Australianlibraries.AnimportantgoalfortheLibraryistobecomemorevisibleintheonlineinformation-seekingworld.Thiswillallowustoreachnewaudiencesandexpandcommunityawarenessofourcollectionsandtheirsignificance.
Improved Access through New technologies
TheLibraryhascommencedtheAustralianNewspaperDigitisationProject,whichwillsignificantlyenhanceaccesstoAustralianhistoricalnewspapers.Beginningwiththe Sydney Gazette,whichwasfirstpublishedin1803,theLibrarywilldigitiseamajornewspaperfromeachAustralianstateandterritoryupto1954.Bytheendofthisfour-yearproject,some3.5millionnewspaperpageswillbefreelyavailableonline.
Anotherinitiative—ElectronicResourcesAustralia—aimstoensurelibraryusersacrossAustraliahavefreeaccesstoacoresetofelectronicresources,includinggeneralreference,newspapers,businessandhealthinformationproducts.Thisserviceimplementsarecommendationofthe2003Senateenquiryintotheroleoflibrariesintheonlineenvironment.PurchasingresourcesatdiscountedpricesthroughtheElectronicResourcesAustraliaconsortiumwillbeparticularlybeneficialforsmallerlibraries.
TheLibrarycontinuedtodevelopcollaborativeservicesthatopen
collectionstopublicaccess.ApartnershipwithDestraMediahasadded45000contemporaryAustralianmusicrecordingstoourMusicAustraliaservice.Userscanlistentoafree30-secondsampleandthenproceed,iftheywish,topurchaseanddownloadthefullitemonline.WehavecommenceddevelopmentofthePeopleAustraliaservice,whichwillprovideauthoritativeinformationonAustralianpeopleandorganisations,andwilllinktobiographicalwebsitesincludingtheAustralianDictionaryofBiographyOnline,AustLit,theDictionaryofAustralianArtistsOnlineandtheRegisterofAustralianArchivesandManuscripts.
TheLibraryisworkingwiththeAustralianculturalsectortopromotesupportforOpenSearch,whichwillenableuserstofindresourcesfromarangeofculturalinstitutionsinonesearch.Theseagencieswillincludelibraries,museums,galleriesandarchives.InNovember2006,LibrariesAustraliaandPictureAustraliaweremodifiedtosupportOpenSearch.
the National Collection
EveryyeartheLibraryreceivesmorethan120000journalissues,70000newspaperissuesand45000booksthroughdeposit,purchaseordonation.Inadditiontobooks,journals,newspapers,magazinesandpamphlets,theLibrarycollectspictures,maps,manuscriptsandpersonalpapers,oralhistoryrecordings,musicandonlinepublicationsthatcontributetothedocumentaryrecordofAustralia,oraresociallyorculturallysignificant.
In2006–2007,significantnewacquisitionsincluded:
• theliteraryarchiveoftheAustralianNobelLaureatePatrickWhite.Thearchive,previouslybelievedtohavebeendestroyed,includesimportantliteraryandpersonalmaterial,andwill
the National Library in 2006–2007: director-General’s Review
51 INTRODUCTION
enablesignificantscholarlyreassessmentofWhite’swork
• several1841lettersbyFrenchexplorerDumontD’Urville;a30-yearsequenceofcorrespondencebetweenwritersShirleyHazzardandElizabethHarrower;andrecordscreatedbyNobelLaureateProfessorRobinWarren—achallengefortheLibraryastheywerereceivedonseveralhundrednowobsoletefloppydisks
• animportantbotanicalwork,Historia plantarum, species hactenus editas aliasque insuper multas noviter inventas & descriptas complectens, publishedfrom1686to1704inthreevolumes
• ararezoologicaleditioncontainingdrawingsbySydneyParkinson,botanicalartistontheEndeavour,andtextbyJohannReinholdForsterwhotravelledwithJamesCookonhissecondvoyage.Indische Zoologie, oder, Systematische Beschreibungen seltener und unkekannter Thiere aus Indienwaspublishedin1781andincludes15hand-colouredplates
• auniquesetof99oftheBritishAdmiralty’searliestchartsofAustralia,mappedbetween1801and1861;andtwooutstandingatlasesofAustraliaandtheAsia-Pacific,Cartes et Tables de la Géographie Physique ou Naturelle,bythe18th-centuryFrenchcartographerPhilippeBuache
• oralhistoryinterviewswithformerHighCourtjudgesSirNinianStephenandSirAnthonyMason,thefirstinaseriesbeingrecordedaspartofanAustralianResearchCouncilprojectcollaborationwithTheAustralianNationalUniversity
• acollectionof1182vintagephotographsofperformancesoftheBalletsRussesinMelbournein1939
and1940,acquiredfromthedaughterofthephotographerHughP.Hall;114photographsfromRennieEllis’Aussies Allseries,whichstrengthentheLibrary’sholdingsofportraitsofsignificantAustralians;aseriesofpanoramiccolourphotographicprintsofcontemporaryleisureactivitiesbyAnneZahalka;andaphotographicalbumdocumentingtheMurrayRiverirrigationsystemin1920
• an1870soilpaintingbyGeorgePeacockoftheProclamationTreeinSouthAustralia;On the Murray River at Echuca,an1885oilpaintingbyP.J.Lysaght;andanS.T.GillwatercolourofHillRiverStation,Clare,in1846.
Inordertopreservethewaysinwhichinformationisbeingcreatedandpublished,theLibraryundertookitssecondharvestofthewholeAustralianwebdomain.OnlinetitlesarealsoselectivelyaddedtoPANDORA:Australia’sWebArchive,whichisnowinitseleventhyear.TheLibraryisaparticipantintheInternationalInternetPreservationConsortium,ledbytheBibliothéquenationaledeFrance,aninternationaleffortbynationallibrariesandotherorganisationstoshareandcollaborativelydevelopsoftwareandtoolsneededtosuccessfullyarchivetheweb.
AmajormilestonewasachievedinFebruary2007withthecompletionofaprojectspanningmorethan20yearstocreateonlinecataloguerecordsforalljournalsheldbytheLibrary.Makingthisinformationavailableonlinemeansthatdetailsoftheholdingsforover260000journaltitlescanbeeasilydiscoveredthroughtheLibrary’scatalogueandthroughLibrariesAustralia.
Projectstaffhavebeenengagedinavarietyofworktoimproveaccesstocollectionmaterials.Theirworkhasincludedlistingandcontrolling200000aerialphotographs;cleaning,listingandrehousing1700piecesofradioorchestral
NationalLibraryofAustraliaAnnual Report 2006–20076
musicfromthecollectionofRadio3DB’sWilliamFlynn;andaccessioningandcaptioningthe5000-itemStanCrosscollection,oneofthelargestandmostsignificantcartooncollectionsacquiredbytheLibrary,whichisnowreadyforautomateduploadingtothecatalogue.
working with others
TheLibraryworkscloselywithstatelibrariesasamemberofNationalandStateLibrariesAustralasia(formerlytheCouncilofAustralianStateLibraries).AkeyNationalandStateLibrariesAustralasiainitiativehasbeenthemajortravellingexhibitionNational Treasures from Australia’s Great Libraries,whichtheLibrarydevelopedandmanaged.TheexhibitionopenedattheLibraryinDecember2005andbeganitsnationaltourinMarch2006,goingtoMelbourne,Hobart,Sydney,Brisbane,Adelaide,DarwinandPerth,andattractingover350000visitorsbytheendofthefinancialyear.PrincipalsponsorAAMIandmajorsponsorsQantas,NewsLimited,Hoyts,AnimalLogic,Accor,SBSTelevisionandABCLocalRadiogenerouslyprovidedover$1.5millionworthofsupport.TheAustralianGovernmentalsoprovidedsignificantsupportthroughtheVisionsofAustraliaandArtIndemnityAustraliaprograms.Forthisexhibition,themanagingorganisationforindemnityistheNationalGalleryofAustralia.TheexhibitionwillcompleteitsnationaltourinPerthinlate2007.
InNovember2006,LibrariesAustraliacelebratedthe25thanniversaryoftheAustralianNationalBibliographicDatabase(ANBD)—along-termcollaborationamongAustralia’slibrariesthathasproducedauniqueandthrivingnationalresource.TheANBDcommencedoperationinNovember1981withjustsixcontributinglibraries.Nowitprovidesaccesstomorethan42millionitemsheldin1000librariesacrossthecountry.Thecelebration
washeldinconjunctionwiththeannualLibrariesAustraliaForum—thebestattendedForumintwodecades,itsfocusonfuturedirectionsbeingwellreceivedbydelegates.
On19April,theLibraryconvenedthe2007InnovativeIdeasForum,providinganopportunityforrepresentativesfromavarietyofculturalinstitutionsfromAustraliaandoverseastoshareinformationaboutnewdevelopmentsandtrendsinprovidingaccesstoinformation.Thisyear’sForumfocusedonuser-generatedcontentandwaysinwhichresearchersandthegeneralpublicarecontributinginformationtoonlineservices.
TheLibraryhostedthePeakBodiesForuminMay,whichbroughttogetherrepresentativesoflibraryorganisationssuchastheCouncilofAustralianUniversityLibrarians,theAustralianLibraryandInformationAssociationandtheAustralianGovernmentLibrariesInformationNetwork.TheForumconsideredissuessuchasworkforceplanning,internetfilteringandcensorship,aswellasrecentdevelopmentsininformationdiscoveryanddelivery.
TheCommunityHeritageGrantsprogram,fundedbytheAustralianGovernmentthroughtheLibrary,theDepartmentofCommunications,InformationTechnologyandtheArts,theNationalArchivesofAustralia,theAustralianFilmCommissionandtheNationalMuseumofAustralia,continuestoprovidegrantfundingforthepreservationofnationallysignificant,locallyheldheritagecollectionsacrossAustralia.Thisyear,80communityorganisationsreceivedgrantfundingofupto$10000fornominatedprojects,aswellaspreservationtraining.Since1994,theCommunityHeritageGrantsprogramhasdistributedover$2milliontomorethan500organisations.
71 INTRODUCTION
supporting scholarship and Research
TheLibrarymaintainedacloseinvolvementwiththehighereducationsectorthroughitsparticipationintheAustralianResearchRepositoriesOnlinetotheWorld(ARROW)andAustralianPartnershipforSustainableRepositories(APSR)projects.Theseprojectsaredevelopingservicesthatallowinstitutionstomanage,makeaccessibleandpreservetheoutputsofresearch,suchasresearchpapersanddatasets.TheLibrarycontinuedtosupporttheARROWDiscoveryService,whichprovidessearchaccesstothecontentofAustralia’suniversityresearchrepositories.IntheAPSRproject,theLibraryhasbeenleadingthedevelopmentoftoolsthatwillassistrepositorymanagerstopreservetheirresearchcontent.
Duringtheyear,theLibrarywasinvitedtojointheWorkingGrouponDataforScience,undertheauspicesofthePrimeMinister’sScience,EngineeringandInnovationCouncil.InitsreportissuedinDecember,theWorkingGroupmadeanumberofrecommendationstoimprovethemanagementofAustralia’sresearchdata.
TheLibraryalsosupportstheworkofAustralia’sresearchcommunitythroughitsparticipationinprojectsfundedbytheAustralianResearchCouncil.InJuly2006,theAustralianDictionaryofBiographyOnlinewaslaunched.Overthreeyears,theLibraryhascontributedfinancialandin-kindsupporttothisproject,includingdigitisingimagesfromitscollectionandfacilitatingaccesstoimagesonPictureAustralia.TheLibrary’sparticipationintheAustralianResearchCouncil-fundedprojectBalletsRussesinAustralia:OurCulturalRevolution,withTheAustralianBalletandtheUniversityofAdelaide,hasdigitisedkeyheritagecollections,informedperformancepracticebydancersandmusiciansdevelopingtheBallet’scurrent
repertoire,andresultedinsignificantnewacquisitionsincludingphotographs,diaries,lettersandoralhistoryinterviews.
ScholarlyresearchisnotonlydependentontheLibrary’scollectionsbutleadstoincreasedknowledgeofcollectionmaterials.RenewedinterestinDutchcartographyassociatedwiththeAustraliaontheMapcelebrationoffourcenturiesofmaritimeexplorationledtothediscoverythattwochartswhichhadbeenintheLibrary’scollectionsince1911wereoriginalmanuscriptdrawings,ratherthanpublishedfacsimilesofWillemdeVlamingh’soriginalchart.
TheLibrarymanagesaprogramofresearchfellowshipssupportingtheworkofindividualscholars,writersandcreativeartists.HaroldWhiteFellowshipsprovideestablishedwritersandresearcherstheopportunitytospendseveralmonthsexploringtheLibrary’suniqueresources;NormanMcCannSummerScholarshipssupportyoungerscholarstoundertakeintensiveresearchattheLibraryduringtheuniversitysummervacation;andtheNationalFolkFestivalFellowshipenablestherecipienttodevelopaperformancebasedonresearchusingtheLibrary’sfolklorecollections.Detailsoftheseprogramscanbefoundonpages38–9ofthisreport.
Relating to the Community
TheLibrary’sdiversepublicprogramscontributetoAustralianculturethroughthedevelopmentofexhibitions,printandelectronicpublications,eventsandeducationactivities.InNovember2006,theLibrarycompletedamajorfour-volumepublishingproject,aneditionofthe44diariesofartistandwriterDonaldFriendundertheauspicesoftheMorrisWestTrustFund.Thediaries,displayedtogetherforthefirsttime,werethecentrepieceoftheexhibitionDonald Friend: A Charmed Life,whichranfromNovember2006toFebruary2007.
NationalLibraryofAustraliaAnnual Report 2006–20078
TheexhibitionFacing Percy Grainger,curatedinpartnershipwiththeUniversityofMelbourne’sGraingerMuseumandsupportedbyABCClassicFM,contributedanAustralianperspectivetointernationalresearchonthecomposer–pianistandwasaccompaniedbyahardcopypublication,onlineexhibitionandlive-to-airconcertbroadcast.
TheLibrarypublishedtwobooksforchildrenonabugsandbeaststhemefeaturingimagesdrawnfromitscollections,aswellasabookforparentsandchildren,Australian Backyard Astronomy,presentingkeyastronomicalinformationasseenfromthesouthernhemisphere.AneditionofselectedlettersoftheAustralianpoetandenvironmentalistJudithWrightwasreleased,asweretwobookspresentingtheresearchofformerHaroldWhiteFellows:Was Australia Charted Before 1606? The Java la Grande Inscriptions byWilliamA.R.RichardsonandForever Foreign: Expatriate Lives in Historical KobebyKeikoTamura.InJune,theLibrary’spublicationonthegeologistandsurveyorT.W. Edgeworth David: A LifewasshortlistedfortheinauguralPrimeMinister’sHistoryPrize.
HighlightsoftheLibrary’sextensiveeventsprogramincludedthemajorconcertperformanceinMelbourne’sIwakiAuditoriuminAugust2006,PercyGrainger:AWorldbeyondCountryGardens;thetwo-dayconference,LoveandDesire:LiteratureandtheIntimate,heldinSeptember;andtheconversationbetweenIrinaBaronovaandtheLibrary’sCuratorofDanceLeeChristofis,Nobility,RevolutionsandOneNightStands,heldinFebruary2007.EventsconductedundertheauspicesoftheFriendsoftheNationalLibraryincludedthe2006KennethMyerLectureinAugustfeaturingGeoffreyRobertsonQC;theannualFriendsCelebrationeventinOctoberhighlightingThomasKeneally’scontributiontoAustralianliterature;anda‘whitegloves’evening
inFebruary2007showcasingdiariesandjournalsfromtheLibrary’sManuscriptsCollection.
supporting the Library
TheLibraryvaluesthesupportersandbenefactorswhohelpusinvariousways.Theirassistancecantaketheformofcashdonations,giftstothecollection,volunteerwork,corporatesponsorship,individualadvocacy,orparticipationintheactivitiesoftheFriendsoftheNationalLibrary.
In2005,theLibraryestablishedaDevelopmentCounciltoprovideadviceonfundraisingstrategiesandtoactivelyassistinobtainingsupportforLibraryprograms.HighonthelistoffundraisingprioritiesisanewTreasuresGallery,whichwilldisplayiconicandtreasureditemsintrinsictoAustralia’shistoryandculturefromtheLibrary’scollections.Thefirststagefundraisingtargetforthisprojectisclosetorealisationandin2006–2007,morethan$1.5millionwasraised,withparticularlygenerouscontributionsfromPlatinumTreasuredPartner,theJohnT.ReidCharitableTrusts,andPrincipalTreasuredPartner,theIanPotterFoundation(seeAppendixI).
MajorbequestsreceivedduringtheyearcamefromtheestatesofartistNoraHeysenandNewYorkartspatronEvaKollsman.TheSeymourSummerScholarshipwasestablishedwithagenerousdonationfromJohnandHeatherSeymour,andotherdonationsweremadetosupportactivitiesasdiverseaspublications,exhibitions,eventsandoralhistoryprojects(seeAppendixH).
developing the organisation
Thisyear,anewCollectiveAgreementwasnegotiated.TheagreementrecognisedthevaluablecontributionmadebyLibrarystafftoincreasing
91 INTRODUCTION
efficiencyandeffectiveness,andachievingtheobjectivesandkeyprioritiesoutlinedintheLibrary’sDirectionsfor2006–2008.TheCollectiveAgreementwillmaintaintheLibrary’splaceasanemployeeofchoicewithinthemarketplace.TheLibraryhascontinuedtoencourageandsupportinnovation,experimentationandcreativityinourstaff,andtheacquisitionofnewskills.Inparticular,ithascontinuedtoemphasisethedevelopmentofstaffleadershipandteamworkskills.Twenty-fourseniorstaffparticipatedinthesecondofthreeannualleadershipcoursesofferedbyleadingUSpractitionersSchreiber,ShannonandAssociates.Staffofalllevelsareenthusiasticallytakingupplacesinteamskillscourses,nowbeingofferedforthesecondyear,andhearingdistinguishedspeakerssharetheirexperiencesinFocusonLeadershipaddresses.
On3August2006,SenatortheHon.RodKemp,theformerMinisterfortheArtsandSport,openedtheLibrary’snewstoragefacility.Thepurpose-builtrepositorylocatedintheCanberrasuburbofHumewasfundedbytheAustralianGovernmentinthe2004–2005BudgetandwillprovidesufficientstoragespacetomeettheLibrary’sneedsuntil2013,withthepossibilityoffutureexpansion.
CaringfortheLibrary’sheritage-listedbuildingontheshoresofLakeBurleyGriffinisacontinuingcapitalpriority.Inthe2006–2007Budget,theAustralianGovernmentannouncedadditionalfundingof$9.8milliontoenabletherefurbishmentoftheLibrarypodiumtostopthesignificantleaksthathavedevelopedastheoriginalstructureages.WorkcommencedinMay2007andisexpectedtobecompletedinlate2008.
AnumberofotherbuildingprojectsarebeingplannedastheLibraryseekstoimproveservicestoreadersandfacilitiesforvisitors.Beforeworkcommencesontheseprojects,abuildingmasterplanisbeingdevelopedthatencompassesincreasedexhibitionspace
andthedevelopmentofaTreasuresGallery,significantenhancementstoreadingroomstoprovide21st-centuryfunctionality,andtherationalisationofcollectionstoragearrangementstohelpimproveenergyefficiency.
Creating the future
Inaworldofrapidlychangingtechnologyandofevolvinguserexpectations,theLibraryisprovidingaccesstoitscollectionsinnewways.Whereverpossible,itisengagingmoredirectlywiththosewhousetheLibrary’scollectionsandservices.Directionsfor2006–2008indicatestheLibrary’scommitmenttoensuringitsrelevanceandenhancingitsvisibility.ToensurethattheLibraryachievesitsgoalsandtogiveparticularfocustopriorityareas,itwillbeundertakingamid-pointreviewofitsstrategicdirectionsearlyinthenewfinancialyear.
TheLibraryplanstoimproveitsinformationtechnologyarchitectureinordertoincreaseitsabilitytoinnovateandmeetuserexpectationsthatinformationwillbereadilyavailableonline.TheLibrary’svisionisthatkeyservicessuchasPictureAustralia,MusicAustraliaandLibrariesAustraliawillalleventuallybedeliveredaspartofasinglediscoveryservice,enablinguserstofindinformationregardlessoftheformatofthematerialorwhereitisheld.Thisinitiativewillbesupportedbyanewservice-orientedarchitecturethatwillpositiontheLibrarytorespondquicklytoevolvingtechnologiesandthechangingneedsofusers.
AustraliansareincreasinglyturningtoservicessuchasGoogle,AmazonandWikipediatomeettheirinformationneedsandtogainaccesstovalue-addedservicessuchasfull-textsearchingofbooks,readinglists,relateditemsandreviews.Researchersandspecialinterestgroupsarealsoformingtheirownonline
NationalLibraryofAustraliaAnnual Report 2006–200710
communitiesandbuildingtheirowndiscoveryandrecommendationservices.
ThisisbeingenabledthroughtheLibrary’seffortstomaketheholdingsofAustralianlibrariesaccessibletosearchengines,butitraisesquestionsaboutthefutureofitscatalogueandotherdiscoveryservices.TheLibrarywillbeinvestigatingwaysinwhichitsservicescanbeatrustedstartingpointforsearches,combiningresultsfrommultiplesourcesofinformation,providingdeliveryservicesdirectlytoindividualsformaterialnotavailablelocallyoronline,andusingfeaturessuchasrelevanceranking,clusteringandinteractivedesigntoimprovetheuserexperience,andtofacilitatelearningandthecreationanddisseminationofknowledge.
111 INTRODUCTION
figure 1.1 operating revenue, 2006–2007 and 2005–2006 Note: Alogarithmicscaleisused.
Revenuefromgovernment
Saleofgoodsandservices
Interest
Allotherrevenue
Total
Actual2006–2007
Budget2006–2007
Actual2005–2006
58.318
1 10 100$million
58.318
59.230
7.661
7.403
7.665
2.464
1.647
1.617
5.957
3.034
3.502
summary of financial performance
operating outcome
During2006–2007operatingrevenues,includingrevenuefromgovernment,amountedto$74.4millionandoperatingexpenseswere$68.082million,resultinginanetoperatingsurplusof$6.318million.
operating Revenue
Totaloperatingrevenueof$74.4millionfor2006–2007was$3.998millionabovebudgetandcomparestototalactualrevenueof$72.014millionforthe2005–2006financialyear.Figure1.1showsacomparisonofrevenueacrossitemsagainstbudgetandthe2005–2006financialyear.
Themajorvariationsbetweenfinancialyearsrelatetoadecreaseinrevenue
fromgovernment,whereappropriationrevenuedecreasedby$0.912million,andincreasesininterestrevenueof$0.847millionandinotherrevenuesof$2.455million.Thereductioninappropriationrevenuelargelyreflectsthenetreductioninfundingforbuildingsandinfrastructure,plantandequipmentdepreciationexpensesfollowingtherevaluationoftheseassetsasat30June2006.Theincreaseininterestrevenueistheresultofincreasedinterestratesandadditionalfundsbeingheldininterest-bearingdeposits.Theincreaseinotherrevenueislargelytheresultofthereceiptofa$1milliongranttosupportthefutureconstructionoftheLibrary’sTreasuresGallery,andthereceiptoftwonewtrustfundscontrolledbytheLibrarytotalling$1.381million.
74.400
70.402
72.014
NationalLibraryofAustraliaAnnual Report 2006–200712
operating expenses
Totaloperatingexpensesof$68.082millionwere$1.478millionbelowbudgetand$0.483millionlessthanthe2005–2006financialyearexpenditures.Figure1.2showsacomparisonofexpenditureacrossitemsandagainstbudgetforthe2006–2007and2005–2006financialyears.
Thevariationbetweenfinancialyearsof–$0.483millioninoperatingexpensesprimarilyrelatestoincreasedemployeeexpenses($0.665million)—largelytheresultofpayincreases—withthebalanceofthevariationaresultofreductionsinsupplierexpenses(–$0.496million),depreciationandamortisationexpenses(–$0.630million),andotherexpenses(–$0.022million).
equity
TheLibrary’stotalequityincreasedby$25.279millionto$1701.051millionin2006–2007.Thenetincreasewasaresultofanequityinjection($4.978million),anetrevaluationincrement($13.983million)followingtherevaluationoftheLibrary’slandandbuildings,andthenetoperatingresult($6.318million).
figure 1.2 operating expenses, 2006–2007 and 2005–2006Note: Alogarithmicscaleisused.
Employees
Suppliers
Depreciationandamortisation
Other
Total
Actual2006–2007
Budget2006–2007
Actual2005–2006
31.662
0.1 1 10 100$million
31.727
30.997
17.211
18.424
17.707
18.350
18.732
18.980
68.082
69.560
68.565
0.859
0.677
0.881
131 INTRODUCTION
total Assets
Figure1.3showsthatthetotalvalueoftheLibrary’sassetsincreasedby$26.335millionto$1716.621millionin2006–2007.
Thevariationbetweenfinancialyearsfornon-financialassets($9.390million)waslargelytheresultoftherevaluationoftheLibrary’slandandbuildings($13.983million)andthenetdifferencebetweencurrentyearassetacquisitionsandcurrentyeardepreciationexpenses($–4.496million).Inaddition,therewereminormovementsinthevalueofinventories($0.107million)andthevalue
ofprepaidsupplierexpenses($0.027million).Theincreaseinfinancialassets($16.945million)relatestoanincreaseinreceivables($0.120million);anincreaseincashatbank($16.613million),whichprimarilyreflectsnotfullyconsumingthefundingreceivedforthepurchaseofLibrarycollectionsandtherefurbishmentoftheLibrarypodium,thereceiptofa$1milliongrantforthefutureconstructionoftheLibrary’sTreasuresGallery,andthereceiptofadditionaltrustmonies($1.381million);andaminorincreaseininvestments($0.226million)asaresultofincreasedinvestmentofLibraryTrustFundmoneys.
figure 1.3 total assets, 2006–2007 and 2005–2006Note: Alogarithmicscaleisused.
Financialassets
Inventoriesandother
Intangibles
Collection
Plantandequipment
Landandbuildings
Total
Actual30June2007
Actual30June2006
1 100 10000$million
50.134
33.189
3.288
3.154
5.665
6.290
8.212
8.556
1716.621
1690.286
1477.412
1481.262
171.910
157.835
NationalLibraryofAustraliaAnnual Report 2006–200714
total Liabilities
AsFigure1.4shows,theLibrary’stotalliabilitiesincreasedby$1.056millionfromlastfinancialyearto$15.570million.
Themainchangesinliabilitiesrelatetoanincreaseinsupplierpayables($1.171million);areductioninleaseliabilities(–$0.111million);andaminorreductioninemployeeprovisions(–$0.064million),whichlargelyreflectsareductioninleaveprovisions(–$0.024million)andaprovisionforredundancies(–$0.037million).
figure 1.4 total liabilities, 2006–2007 and 2005–2006
Employeeprovisions
Supplierpayables
Allother
Total
Actual30June2007
Actual30June2006
0 2 4 6 8 10 12 14 16$million
10.581
10.645
0.319
0.370
15.570
14.514
4.670
3.499
151 INTRODUCTION
Cash flow
Overall,in2006–2007therewasanincreaseintheLibrary’scashbalance,whichincreasedby$16.613millionto$46.322millionasat30June2007.TheLibraryholdscashtomeetexistingliabilitiesandfundongoingoperationalactivities,includingassetpurchases.Figure1.5showsacomparisonofcashflowitemsfor2006–2007and2005–2006.
Theincrease($2.062million)innetoperatingactivitiesreflectsthecommentspreviouslymadeunder‘OperatingRevenue’and‘OperatingExpenses’.Thereduction(–$13.259million)inthenetinvestingactivities
primarilyreflectsadecreaseintheinvestmentinproperty,plantandequipment,andintangibles(–$13.115million).ThisreductionistheresultofthecompletionofthenewrepositoryinAugust2006,theeffectofseverallargecollectionpurchasesmadein2005–2006andthefinalisationofseverallargecomputersoftwareprojectsin2005–2006.Thevariation(–$2.520million)innetcashfromfinancingactivitiesreflectsthecessationofone-offfundingforthenewrepositoryin2005–2006($6.455million)andthereceiptoffundingforthepodiumrestorationprojectin2006–2007($3.9million).
figure 1.5 Net cash flow, 2006–2007 and 2005–2006
100
0
–100
Actual2006–2007
Actual2005–2006
Total Netfinancing Netinvesting Netoperating
16.613
3.812
24.202 22.140
4.867 7.387
$m
illio
n
–12.456
–25.715
NationalLibraryofAustraliaAnnual Report 2006–200716
Resource table
table 1.1 outcome 1: total resources, 2006–2007
Budget($’000)
Actual($’000)
variationto budget
($’000)departmental appropriations
Output1.1:TheCollection 18145 18145 –
Output1.2:InformationServices 31703 31703 –
Output1.3:PublicPrograms 6042 6042 –
Output1.4:AustralianLibraryNetworkServices 2428 2428 –
Contributing to price of departmental outputs 58 318 58 318 –
Revenue from other sources
Output1.1:TheCollection 3371 5834 2463
Output1.2:InformationServices 2767 3729 962
Output1.3:PublicPrograms 2022 2093 71
Output1.4:AustralianLibraryNetworkServices 3924 4426 502
total revenue from other sources 12 084 16 082 3 998
total price of departmental outputs and resourcinga 70402 74400 3998
Averagestaffinglevel(numbers) 443 435 –8
Note:ThebudgetisaspublishedinthePortfolioAdditionalEstimatesStatements2006–2007, Section2:Agencyresourcesfor2006–07.a Totalrevenuefromgovernmentandothersources.
Corporate overview2
NationalLibraryofAustraliaAnnual Report 2006–200718 NationalLibraryofAustraliaAnnual Report 2006–2007
192 CORPORATEOVERVIEW
TheLibrary’sseniormanagementstructurecomprisestheDirector-GeneralandeightAssistantDirectors-General.Figure2.1
providesthedivisionalorganisationalstructureandseniormanagementstructureasat30June2007.
DamianMcDonaldTomBass’Librarylintelsculpture(detail)1968
Role
TheroleandfunctionsoftheNationalLibraryofAustraliaaresetoutinSection6oftheNational Library Act 1960.Theyare:
(a)tomaintainanddevelopanationalcollectionoflibrarymaterial,includingacomprehensivecollectionoflibrarymaterialrelatingtoAustraliaandtheAustralianpeople;
(b)tomakelibrarymaterialinthenationalcollectionavailabletosuchpersonsandinstitutions,andinsuchmannerandsubjecttosuchconditions,astheCouncildetermineswithaviewtothemostadvantageoususeofthatcollectioninthenationalinterest;
(c)tomakeavailablesuchotherservicesinrelationtolibrarymattersandlibrarymaterial(includingbibliographicalservices)astheCouncilthinksfit,and,inparticular,servicesforthepurposesof:
i thelibraryoftheParliament;ii theauthoritiesofthe
Commonwealth;andiii theTerritories;and
iv theAgencies(withinthemeaningofthe Public Service Act 1999);and
(d)tocooperateinlibrarymatters(includingtheadvancementoflibraryscience)withauthoritiesorpersons,whetherinAustraliaorelsewhere,concernedwithlibrarymatters.
TheLibraryisoneofseveralagencieswithintheCommunications,InformationTechnologyandtheArtsportfoliowithresponsibilitiesforcollectingAustralianculturalheritagematerialsandmakingthemavailabletotheAustralianpublic.
SenatortheHon.GeorgeBrandisSCwasappointedMinisterfortheArtsandSporton30January2007,succeedingtheHon.RodKemp.SenatorBrandisistheMinisterresponsiblefortheLibrarytogetherwiththePortfolioMinister,SenatortheHon.HelenCoonan,MinisterforCommunications,InformationTechnologyandtheArts.TheaffairsoftheLibraryareconductedbytheCouncil,withtheDirector-GeneralaschiefexecutiveofficerandmemberoftheCouncil.
Legislation
TheLibrarywasestablishedundertheNational Library Act 1960,whichdefinestheLibrary’srole,corporategovernanceandfinancialmanagementframework.AsaCommonwealthstatutoryauthority,the
LibraryissubjecttotheCommonwealth Authorities and Companies Act 1997,whichprovidesthereportingandaccountabilityframework.
organisation
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NationalLibraryofAustraliaAnnual Report 2006–2007
212 CORPORATEOVERVIEW
Figure2.2showstherelationshipbetweenOutcome1fortheLibraryandthecontributingoutputsandorganisationalstructure.Financialdetailsbyoutcome,outputsandoutputgroupsareprovidedinTable1.1onpage16.
figure 2.2 outcome 1: outputs and organisational structure
outCome 1
Australianshaveaccess,throughtheNationalLibraryofAustralia,toacomprehensivecollectionofAustralianlibrarymaterialandtointernationaldocumentaryresources.
AttRIButIoN of CoRpoRAte
fuNCtIoNs
office of the executive and Coordination support
Innovation
Information technology division
public programs division
CommunicationsandMarketing,DevelopmentOfficeandBookshop
Corporate services division
output 1.1
TheCollection
output 1.2Information
Services
output 1.3Public
Programs
output 1.4Australian
LibraryNetworkServices
Collections management
division
Australian Collections and Reader services
division
Resource sharing division
DocumentSupply
public programs divison
Exhibitions,Publications,EventsandCommunity
HeritageGrants
Resource sharing division
LibrariesAustralia
outcome and outputs structure
NationalLibraryofAustraliaAnnual Report 2006–200722
Corporate Governance
figure 2.3 National Library of Australia corporate governance structure
ACCouNtABILIty to pARLIAmeNt
AnnualReport
NATIONAL LIBRARY ACT 1960
Enablinglegislation
COMMONWEALTH AUTHORITIES AND COMPANIES ACT
1997
Reportingandaccountability
legislation
EstablishedundertheNational Library
Act 1960
PERFORMANCEMEASUREMENT
ACCouNtABILIty to GoveRNmeNt
ThroughtheCommonwealth Authorities and
Companies Act 1997reportingrequirements
RoleandresponsibilitiessetbytheCommonwealth
Authorities and Companies Act 1997
CORPORATEGOVERNANCECOMMITTEE
AUDITCOMMITTEE
CouNCIL of tHe
NAtIoNAL LIBRARy of AustRALIA
Performancemeasuresagainststakeholder,customer,financial,
process,andlearningandgrowthperspectives
Quality,quantityandpricemeasures
foroutcomeandoutputs
dIReCtIoNs foR 2006–2008
DocumentstheLibrary’sgoal,objectivesandkey
priorities
RepoRtING oBLIGAtIoNs
SetoutundertheCommonwealth Authorities and
Companies Act 1997
BALANCed sCoReCARd
Translatesstrategicdirectionsintooperationalinitiativesandprocesses
poRtfoLIo BudGet
stAtemeNts
Approvedbudgetandperformance
targets
232 CORPORATEOVERVIEW
the Council
TheNational Library Act 1960providesthataCouncilshallconducttheaffairsoftheLibrary.TheCouncilhas12members,includingtheDirector-General,onesenatorelectedbytheSenate,andonememberoftheHouseofRepresentativeselectedbytheHouse.At30June2007,therewasonevacancyontheCouncilfollowingtheresignationofMsHelenWilliams.AppendixAliststheCouncilmembersandtheirattendanceatCouncilmeetingsfor2006–2007.
Inadditiontogeneraladministrativeandfinancialmatters,in2006–2007theCouncilconsideredarangeofspecificissues,amongthemthefollowing:
• thedevelopmentofthenewLibraryrepositoryinHume
• therefurbishmentoftheLibrarypodium
• theLibrary’sinformationtechnologystrategicplan
• theLibrary’sdigitisationprogram
• fundingfordigitalactivities
• filteringaccesstotheinternetonpublicaccesscomputersintheLibrary
• theNationalCapitalAuthority’splansfortheredevelopmentoftheLibraryforecourt
• theLibrary’sevaluationprogram,includingreportsontheMusicAustraliaandAustraliaDancingservices
• theLibrary’stravellingexhibitionsprogramandtheNational Treasures from Australia’s Great Libraries exhibition
• preservationandstack-managementactivities
• copyrightissues
• significantacquisitions
• fundraisingandsponsorshipactivities
• workforceplanning
• theimpactofchangingdemographicsonculturalinstitutions.
TheCouncilwasalsobriefedbylegalrepresentativesfromClaytonUtzontheobligationsanddutiesofCouncilmembersunderchangestotheCommonwealth Authorities and Companies Act 1997 andonproposedamendmentstothe National Library Act 1960 arisingfromtheReview of the Corporate Governance Structures of Statutory Authorities and Office Holders(theUhrigReview).CouncilmembersprovidedcommentstotheLibraryontheproposedchangestotheNational Library Act 1960,whichwereforwardedtotheDepartmentofCommunications,InformationTechnologyandtheArts.
TheCouncilhastwoadvisorycommittees:theAuditCommitteeandtheCorporateGovernanceCommittee(AppendixAprovidesdetails).
the Audit CommitteeTheAuditCommitteehasthefollowingroles:
• tohelptheLibraryandmembersoftheCouncilcomplywiththeirobligationsundertheCommonwealth Authorities and Companies Act 1997
• toprovideaforumforcommunicationamongmembersoftheCouncil,seniormanagersoftheLibrary,andtheLibrary’sinternalandexternalauditors
• toensurethatthereisanappropriateethicalclimateintheLibraryandtoreviewpoliciesrelatingtointernalcontrolsandthemanagementofrisks.
NationalLibraryofAustraliaAnnual Report 2006–200724
TheAuditCommitteeiscomprisedofaminimumofthreenon-executiveCouncilmembers;theDirector-GeneralalsoattendsAuditCommitteemeetings.DetailsofAuditCommitteemembershipandmeetingattendancecanbefoundatAppendixA.
In2006–2007,theAuditCommitteeconsideredarangeofmatters.Amongthemwere:
• financialstatementsfor2005–2006
• reportontheLibrary’slegalservicesfor2005–2006
• AuditCommitteeannualreportfor2005–2006
• internalassessmentofAuditCommitteeperformance
• AustralianNationalAuditOffice2006–2007financialstatementsauditstrategy
• riskmanagementintheLibrary
• annualreportonfraud
• pandemicplan
• valuationofthecollections
• strategicinternalauditplanfor2007–2008to2009–2010
• compliancereporting
• Auditor-Generalreports—reportonactiontaken,particularlyinrespectofrecommendationsfromtheAustralianNationalAuditOfficeperformanceaudit,andsafeandaccessiblenationalcollections
• internalauditschedulefor2006–2007
• internalauditsof:– inter-libraryloans
– webpublishingandinternetrestructurereview
– specialcollectionsprocurement– fundraisingactivities– corporatedatamanagement– assetmanagement.
the Corporate Governance CommitteeTheCorporateGovernanceCommitteehasthefollowingroles:
• toevaluatetheCouncil’seffectivenessinitscorporategovernancerole
• toevaluatetheperformanceandremunerationoftheDirector-General
• tooverseethedevelopmentofalistofprospectivemembersforappointmenttotheCouncil,subjecttoconsiderationandapprovalbytheMinister.
TheCommitteeiscomprisedofthreenon-executiveCouncilmembers—theChair,theDeputyChairandtheChairoftheAuditCommittee—andhasthepowertoco-optonenon-executiveCouncilmemberfromtimetotime.AppendixAliststheCorporateGovernanceCommitteemembersandmeetingattendancedetails.
the Corporate management Group
TheCorporateManagementGroup,consistingoftheDirector-Generalandeightseniorexecutivestaff,providesstrategicandoperationalleadershipfortheLibrary.Inparticular,itmonitorstheachievementofobjectivesandstrategies,overseesbudgetmatters,developspolicy,coordinatesactivitiesacrosstheorganisation,andoverseesarangeofoperationalissues.Thegroupmeetsweekly.
Anumberofcross-organisationalcommitteesadvisetheCorporateManagementGroupinkeyareassuch
252 CORPORATEOVERVIEW
asworkforceplanning,informationtechnology,infrastructure,collectiondevelopment,exhibitionsandpublications.
the Corporate planning framework
TheBalancedScorecardcontinuestobetheLibrary’sprincipalplanningsupportsystem,facilitatingtheintegrationofstrategic,operationalandbudgetplanning.Sinceitsadoptionin2000–2001,theBalancedScorecardhasproventobeasuccessfulperformancemanagementtoolthatiswellacceptedbystaffandotherstakeholders,includingtheCouncil.Allscorecardachievements,initiativesandtargetsarereviewedregularlyaspartofthestrategicmanagementsettingandmonitoringprocesses.
In2006–2007,theLibraryreviseditsoutcomeandoutputsstructuretomorecloselyreflectitsactivitiesandstrategicdirections,andtobetteremphasisethebenefitsofprovidingaccesstoanationalcollectionoflibraryresources.Throughoutthisrevisionprocess,consultationwiththeDepartmentofFinanceandAdministrationwassoughtandapprovalbytheMinisterofFinanceandAdministrationwassubsequentlyreceived.Therevisedoutcomeandoutputsstructurewillbeputinplacein2007–2008andhasbeenincorporatedintheLibrary’sPortfolioBudgetStatement2007–2008.
the Risk management framework
TheLibrary’sRiskManagementFrameworkprovideseffectivetoolsformanagementandstafftouseintheongoingidentification,evaluationandresponsetorisksthatmayaffectthecollections,corebusinessfunctionsandtheLibrary’sstrategicdecision-making.TheLibrary’sRiskManagementRegisteriscentraltothisframeworkandasaconsequence,issubjecttoannualreview.Theregisterlistsallidentifiedriskstotheorganisation.ThelatestreviewwascompletedinMarch2007.
Allrisksidentifiedintheregisteraremanagedthroughestablishedmitigatingplanningprocesses,whichincludetheCollectionDisasterPlan,theInformationTechnologyDisasterRecoveryPlan,theBusinessContingencyPlanforCriticalBuildingSystemsandtheBusinessContinuityPlan.TheBalancedScorecardperformancereportingtoolalsoprovidesameansthroughwhichtheCorporateManagementGroupcanmonitormajorprojectrisks.
TheissueofriskmanagementhasongoingsignificancewithintheLibrary’sEmergencyPlanningCommittee—agroupofseniorstaffrepresentinginterestsacrosstheLibraryandofferingaclearcontrolstructuretomeasureanddiscussrisks.NewandemergingrisksarecontinuouslyidentifiedandmonitoredbytheEmergencyPlanningCommittee.
NationalLibraryofAustraliaAnnual Report 2006–200726
external and Internal Audit
TheLibrary’sAuditCommitteemetthreetimesduring2006–2007toconsiderexternalandinternalauditreports.
Australian National Audit office ReportsThefollowingAustralianNationalAuditOfficereportscontainAuditor-GeneralrecommendationsthatwereimplementedbytheLibrarythroughoutthereportingperiod:
2006–2007 • No.23, Application of the Outcomes
and Outputs Framework
2005–2006 • No.16, The Management and
Processing of Leave
• No.22,Cross Portfolio Audit of Green Office Procurement
• No.23,IT Security Management
• No.37, The Management of Infrastructure Plant and Equipment Assets
• No.45,Internet Security in Australian Government Agencies
2004–2005 • No.41, Administration of Security
Incidents, including the Conduct of Security Investigations
• No.46,Management of Trust Monies in CAC Act Entities
• No.49,Administration of Fringe Benefits Tax
• No.52,Legal Services Arrangements in the Australian Public Service
• No.55, Workforce Planning
• No.57,Purchasing Procedures and Practices
• No.59,Safe and Accessible National Collections
2003–2004• No.19,Property Management
• No.25,Intellectual Property Policies and Practices in Commonwealth Agencies
Internal Audit Reports During2006–2007,theAuditCommitteeconsideredinternalauditreportsonthefollowingissues:
• strategicinternalauditplanfor2007–2008to2009–2010
• inter-libraryloans
• webpublishingandinternetrestructurereview
• specialcollectionsprocurement
• contractmanagement
• exhibitionmanagement
• BalancedScorecard
• storagepolicyandenvironmentmanagement
• goodsandservicestax
• grantsfunding(issuedandreceived)
• LibrariesAustralia
• salesanddistribution,andBookshopannualstocktake
• fraudcontrol
• fraudawareness.
public Accountability
272 CORPORATEOVERVIEW
parliamentary Committees and Government Inquiries
InAugust2004,theAustralianGovernmentreleaseditsresponsetothereportontheagreedUhrigReviewandannouncedthatministerswouldberequiredtoassesstheirportfoliobodiesagainstrecommendedgovernancetemplatesandthenimplementimprovementstoexistinggovernancearrangements.TheLibrarywasassessedagainsttheprinciplesandtemplates,andwillremainastatutoryauthorityoperatingunderitsownAct.FollowingadviceoftheoutcomeofthatassessmentbytheMinisterfortheArtsandSport,recommendedrevisionstoallagencies’legislationweresubsequentlyproposed.
During2006–2007,theLibrarylodgedasubmissiontotheStandingCommitteeonLegalandConstitutionalAffairsInquiryintotheCopyright Amendment Bill 2006.
ministerial directions
UnderSection28oftheCommonwealth Authorities and Companies Act 1997,theMinisterforCommunications,InformationTechnologyandtheArtsmustconsultCouncilmembersbeforenotifyingthemofageneralpolicyofgovernment.Noministerialdirectionswerereceivedduring2006–2007.However,asaconsequenceofoneoftheUhrigReviewrecommendations,theLibraryreceiveditsStatementofExpectationsfromtheMinister.Inoutlininghowitwillfulfiltheseexpectations,theLibraryrespondedwithitsownStatementofIntent.
TheFinanceMinisterrequiresdirectorsofCommonwealth Authorities and Companies Act 1997 authoritiestoprovideacompliancereportunderparagraphs16(1)and41(1)(c)oftheAct.ThiscoversmeetingtheprovisionsandrequirementsoftheAct,aswellasensuringcostsarewithinestimatedsourcesofexternalreceipts.
Legal Action
In2006–2007,actioncontinuedontheclaimlodgedintheACTSupremeCourtin2003onbehalfofWagdyHannaandAssociatesPtyLtd,whichisseekingdamagesfromtheLibraryforanallegedbreachofcontractinrespectofa1996tenderprocessforoneoftheLibrary’soffsitestoragefacilities.
the ombudsman
NoissuesrelatingtotheLibrarywerereferredtotheCommonwealthOmbudsman’sOfficeduring2006–2007.
freedom of Information
TheLibraryreceivedandisprocessingonerequestforaccesstodocumentsundertheFreedom of Information Act 1982.AppendixDprovidesafreedomofinformationstatement.
Indemnities and Insurance premiums
DirectorsandofficersoftheLibraryareindemnifiedundertheexistingComcoverinsurancecoverage.Insurancepremiumscovergeneralliability;directors’andofficers’indemnity;propertyloss,damageordestruction;businessinterruptionandconsequentialloss;motorvehicles;personalaccidents;andofficialtraveloverseas.
TheLibrary’s2006–2007insurancepremiumreceivedan8percentdiscount.ThisisaconsequenceofouroverallriskmanagementperformanceasmeasuredbyComcover’s2006AustralianGovernmentRiskManagementBenchmarkingSurvey.
Underthetermsoftheinsurancescheduleofcover,theLibrarymaynotdiscloseitsinsurancepremiumprice.
NationalLibraryofAustraliaAnnual Report 2006–200728
social Justice and equity
TheLibraryservesaculturallyandsociallydiverseAustraliancommunityandaimstomakeitscollectionsaccessibletoall.TheLibrary’scollectionsexceed9millionitems,includingmaterialinover300languages collectedfromallovertheworld.Itsprogramsandservicesaredevelopedwithanemphasisonpublicaccessibility,andadheretotheprinciplesoutlinedintheAustralianGovernment’sCharterofPublicServiceinaCulturallyDiverseCommunity.TheLibraryisconscientiouslyimplementingtheCharterandprovidingallAustralianswiththeopportunitytoaccessdocumentaryresourcesofnationalsignificance,inaccordancewiththeNational Library Act 1960.
TheLibraryaimstoprovideallAustralianswithequitableaccesstoitsservices,inamannersuitedtoindividualneeds.Inparticular,during2006–2007it:
• providedanincreasingrangeofservicestoAustraliansinanylocationthroughitswebsiteandtravellingexhibitions
• providedupdatedandimprovedsearchoptionsallowingblindorvisionimpairedpeopletofindoutaboutthecontentsoftheNationalBrailleReserveCollectionandhowtoaccessit
• collectedAustralianlibrarymaterialsinmanycommunitylanguagesforcurrentandfutureresearch
• providedcross-culturalawarenesstrainingforstaff
• maintainedhighstandardsofphysicalaccesstoitsbuildingandservicesinaccordancewiththeCommonwealthDisabilityStrategy
• helpedcommunityorganisations—includinggeographicallyisolatedand
culturallydiversegroups—preservenationallysignificantculturalheritagecollectionsthroughtheCommunityHeritageGrantsprogram
• arrangedLibrarytoursandreadereducationprogramsforcommunitygroups,includinggroupsofpeoplewhospeaklanguagesotherthanEnglish
• celebratedcommunitydiversitythroughspecialeventsforNAIDOCWeek,Women’sHistoryMonthandothernationalcelebrationsofdiversity
• contributedcollectionitemstoanumberofinternationalandnationalinstitutionstosupportculturallydiverseexhibitions.
In2006–2007,theLibrarycontinuedtoemploytheservicesofadisabilityemploymentorganisationtosupportstaffwithadisability.TheLibraryalsoreportsannuallyonsocialjusticeandequityinitiativesaspartofthewhole-of-governmentAccessible Government for All Report.
service Charter
TheLibrary’sServiceChartersetsoutitscommitmenttousers,thestandardsofserviceuserscanexpect,andthemechanismsforprovidingfeedbackormakingacomplaint.TheServiceCharterisavailableontheLibrary’swebsiteandasaprintpublicationinstandardandlarge-printformats.
OveralladherencetothestandardsintheServiceCharterisreportedonin‘Output1.2:InformationServices’(page61).During2006–2007,theServiceCharterstandardsweremetasfollows:
• 96.4percentofreferenceenquirieswereansweredwithinstandards(target:95percent)
292 CORPORATEOVERVIEW
• 90percentofcollectionitemsweredeliveredwithinstandardsandtimeframes(target:90percent)
• theLibrary’swebsitewasavailable24hoursadayfor99.9percentofthetime(target:99.5percent).
TheLibrarywelcomesfeedbackandsuggestionsforserviceimprovements.Feedbackformsareplacedthroughout
theLibraryandonitswebsite.Thisyear,81formalcomplimentsand61formalcomplaintswerereceivedfromusers(seeTables2.1and2.2).
Inaddition,thisyeartherehasbeenanincreasingnumberofinformalcomplimentsreceivedfromparticipantsinnationalprofessionalconferencesandforumsorganisedbytheLibraryandcontributorstoeventsandpublications.
table 2.1 Compliments received, 2006–2007
subject Number Nature
Thecollection 1 •Qualityofcollectionmaterial
Informationservicestoindividuals
45 •Qualityofstaff•Qualityandspeedofresponsetoenquiries•Qualityandspeedofcollectiondelivery•Introductionofwirelessinternetaccess•Qualityofassistanceandavailabilityof
resourcesinspecialcollectionsareas
Publicprogramsactivities
22 •QualityofLibraryexhibitionsanddisplays•Contributionstosupportexternalexhibitions•Excellenceofevents
Servicestolibraries,publishersandotherorganisations
9 •Excellenceofstaff•Appreciationofsupport,representationsand
presentationsbystaffmembers
Facilitiesandsupport 4 •Qualityofvenuehireservicesandsupportforevents
total 81
NationalLibraryofAustraliaAnnual Report 2006–200730
table 2.2 Complaints received, 2006–2007
subject Number Nature outcome
Thecollection
5 •Confusionaroundproceduresforsubmittingelectronicrequests
•Concernand/ordelaysrelatingtosortingandprocessingofnewcollectionmaterial
•Incompletedetailsprovidedincataloguerecords/onlineservices
•Delaysinreceivingsubscriptionmaterial•Loaningofaparticularcollectionitem•Userexpectationforinclusioninoneofthe
Library’sonlineservices
TheLibraryprovidedexplanationsand/orapologiesinresponsetocomplaints.
Informationservicestoindividuals
34 •Concernabouttheuseofdigitalcamerasandscannersinoneofthereadingrooms
•Confusionoverphotographicorderprocedures•Concernaboutassistanceprovidedwhen
tryingtolocateabook•EveningclosureoftheNewspapersand
MicroformsReadingRoom•Insufficientstaffavailableforassistance•Weekendopeninghours•Staffmemberconsideredrude•Unauthorisedreservingofmicroform
viewersbyusers
TheLibraryprovidedexplanationsand/orapologiesinresponsetocomplaints.
Facilitiesandsupport
22 •Newsecurityarrangementsfordepositingcollectionmaterial
•Qualityandtemperatureofairconditioninginthereadingrooms
•Confusingsignageinthefoyer•Conditionofplaqueinfoyer•Insufficientbicycleracks•Concernaboutcommunicationstrategy
regardingsizeofbagsallowedintoreadingrooms
•Cleanlinessofthecafearea•CarparkaccessduringtheCirquedu
Soleilperformances•Insufficientnumberofcomputersand
poweroutletsintheMainReadingRoom•Slowresponsetimesonsomecomputer
equipmentanddisablingofsomefunctionsforsecurityreasons
•StateofcomputerequipmentintheMainReadingRoom
•Usersengagedininappropriatebehaviour,includinguseofamobilephone
TheLibraryprovidedexplanationsand/orapologiesinresponsetocomplaintsandundertookremedialactionasappropriate.ComplaintsrelatingtocarparkingandbicyclerackshavebeenreferredtotheNationalCapitalAuthorityastheresponsiblebody.
total 61
312 CORPORATEOVERVIEW
Consultancy services
TheLibraryenteredinto34newconsultancycontractsduring2006–2007,atatotalactualexpenditureof$657768(inclusiveofGST).Inaddition,13ongoingconsultancycontractswereactiveduringthesameperiod,involvingtotalactualexpenditureof$502980.TheconsultantswereselectedinaccordancewithprocessesdescribedintheLibrary’sProcurementandContractGuidelines.Majorconsultanciesincludeddesignworkonthepodiumrefurbishmentproject,softwaredevelopment,and
technicaladviceforongoingfiresafetycompliance.Otherconsultanciesrelatedtolegalservices,evaluationofLibraryservicedeliveryandinternalaudit.AppendixFlistsconsultancieswithanindividualvalueof$10000ormore.
Advertising and market Research
TheadvertisingandmarketresearchorganisationsshowninTable2.3werecontractedtoprovideservicesin2006–2007atatotalcostof$227187.
table 2.3 Advertising and market research, 2006–2007
organisation Cost($)
purpose
HMABlaze 158515 NewspaperadvertisingpromotingtheLibrary
ZooCommunicationsPtyLtd 52384 DevelopmentofadvertisingcampaignforAskNow
KarenWilliamsMarketing 13005 Provisionofspecialistpublicityservicesforpromotionofpublications
CanberraMailing 3283 PromotionaladvertisingforLibrarypublications
total 227 187
NationalLibraryofAustraliaAnnual Report 2006–200732
Corporatemanagementbroadlycoverspeopleandassetmanagement.Alongwiththesefunctions,theLibraryplaysapartincorporatemanagementacrossothercollectionandportfolioagenciesthroughitsparticipationintheCorporateManagementForum,andaspayrollprocessorfortheNationalArchivesofAustraliaandtheAustralianResearchCouncil.
people management
workforce planning During2006–2007,theWorkforcePlanningCommitteemetquarterlytodiscussworkforceplanninginitiativesacrosstheLibrarywithreferencetochangesinworkforcedemographicsandtheevolvingnatureoftheoperatingenvironment.DiscussioncentredonimplementingastrategicapproachtoenhancethecapabilityoftheLibrary’sworkforce.TheCommitteemonitoredtheimplementationoftheLibrary’sStrategicWorkforcePlanandexaminedtheworkforceprofile.
TheStrategicWorkforcePlanwasapprovedbyCouncilinAugust2005.ItprovidesacomprehensivestrategyandaclearagendaforLibrarystaff.TheplandescribeskeystrategiestoensurethattheLibraryhasaworkforcethatisflexible,agile,innovativeandabletoassisttheLibraryinmeetingitsstrategicdirections.
ThemainareasoffocusintheStrategicWorkforcePlanare:
• leadership
• teamsandcollaboration
• developmentandlearning
• innovation
• attractingandretainingsuitablyskilledpeople
• mobilityandflexibility.
Duringthereportingperiod,implementationoftheStrategicWorkforcePlanfocusedonidentifiedareasofhighprioritysuchasleadership.Inadditiontoarangeofleadershipdevelopmentprograms,aseriesofpresentationsforallstaffbyprominentAustraliansonleadershipcontinuedandwasenthusiasticallyreceivedbystaff.Thespeakersin2006–2007wereDrAllanHawke,Chancellor,TheAustralianNationalUniversity,andLieutenant-GeneralPeterLeahy,ChiefoftheArmy.
AnotherpriorityoftheStrategicWorkforcePlanisteamworkskillstraining,whichover50percentofstaffhaveattendedsofar.TheLibrary’sperformancemanagementsystemcontinuedtoberefinedandamature-agedstaffstrategywasimplemented.
Buildingoninformalmentoring,whichhadoccurredforsometime,aformalprogramwaslaunchedinApril2007andwasfollowedbyassociatedskillstraining.Acomprehensiveintranetsiteprovidesguidanceandasetoftoolstoassiststaffandmentorsestablishandsustaintheirmentoringpartnerships.
AseriesofdivisionalfocuslectureswasintroducedinMarch2006toincreasetheawarenessandunderstandingofLibrarystaffabouttheworkandinnovationsinparticularareas.ThefirstroundoflectureswascompletedinOctober2006.AsecondroundcommencedinMay2007,withthefirstpresentationontheLibrary’sstrategicdirections.
Industrial democracy: Certified, Collective and workplace AgreementsTheLibrary’sConsultativeCommitteecontinuedtoserveasaforumfor
Corporate management
332 CORPORATEOVERVIEW
consultationanddiscussionamongmanagement,staffandunions.TheCommitteemetfourtimesduring2006–2007,discussingissuessuchastheCertifiedAgreement,theHealthyWorkandLifeProgram,theproposedforecourtredevelopment,thePerformanceManagementFrameworkandworkforceprofileissues.
NegotiationsonanewCollectiveAgreementfortheLibraryweresuccessfullyconcludedandapackageofenhancedconditionswaswellreceivedbystaff.Thenewthree-yearunionagreementprovidesforannualpayincreasesof4percent;extensionstomaternity,adoptionandsupportingparent’sleaveentitlements;increasedflexibilityintakingsickandpersonalleave,whichhavebeencombinedintopersonal/carer’sleave;theintroductionofcompassionateleave;andenhancedstudyassistanceprovisions.Thenegotiationswereconductedwithunionandstaffrepresentatives,whoworkedeffectivelyincommunicatinginformationbetweenstaffandthenegotiationteam.
Remuneration, Including Non-salary Benefits InaccordancewiththePrincipalExecutiveOfficearrangements,theCouncildeterminestheDirector-General’sremuneration.
At30June2007,alleightseniorexecutiveservice(SES)staffand79non-SESstaffwerecoveredbyAustralianWorkplaceAgreements;theremaining390staffwerecoveredbytheNationalLibraryofAustraliaCertifiedAgreement2004–2007.
RemunerationforSESandnon-SESstaffcoveredbyanAustralianWorkplaceAgreementisdeterminedbytheDirector-Generalafterconsultationbetweentheemployeeandtherelevantdivisionhead.
Table2.4showsthesalaryrangesforallLibrarystaffbelowSESlevelandthenumberofemployeesineachclassification.
In2006–2007,422staffwereeligibletoparticipateinperformanceassessmentsthatwerelinkedtopossibleperformancepayoutcomes.
Aswellasthenon-salarybenefitsmadeavailableundertheCertifiedAgreement,whichhavealsobeenincorporatedintotheAustralianWorkplaceAgreements,staffhaveaccesstoarangeofbenefitssuchasflexibleworkinghours,additionalstudyleavefordistanceeducation,cashing-outofsomeannualleaveentitlements,personalleave,maternityleaveathalf-payandadditionalpurchasedleaveprovisions.
SESstaffmembershaveanentitlementtoavehicle,amobilephoneandabroadbandinternetconnectiontosupporthome-basedwork.
Classification salary range ($) Number of employees
APS1 19667–36229 2
APS2/Graduate 37099–41138 81
APS3 42255–48754 85
APS4 47094–52528 69
APS5 52528–56701 65
APS6 56733–74497 79
ExecutiveLevel1 72560–98024 61
ExecutiveLevel2 83627–110859 27
table 2.4 salary ranges below ses level and number of employees, 30 June 2007
NationalLibraryofAustraliaAnnual Report 2006–200734
fraud Risk Assessment and fraud Control UndertheLibrary’sFraudManagementPolicy,allstaffmustbeawareoftheirresponsibilitiesinrelationtopreventing,detecting,reportingandinvestigatingfraudagainsttheCommonwealth.Toachievethisend,theLibrary’sCorporateManagementGroupagreedthatfraudawarenesstrainingbemandatoryforallstaff.Consequently,during2006–2007aseriesoftrainingsessionswasprovidedtothosestaffwhohadnotattendedsuchtraininginthepastfouryears.
TheLibraryalsohasinplacefraudprevention,detection,investigation,reportinganddatacollectionproceduresandprocesses,whichtogetherwiththeFraudRiskAssessmentandFraudControlPlan,meetthespecificneedsoftheLibraryandcomplywiththeCommonwealthFraudControlGuidelines.
ethical standardsTheNationalLibraryofAustraliaCertifiedAgreement2004–2007endorsesourcommitmentto,andcompliancewith,theAustralianPublicServiceValuesandCodeofConduct.AspartoftheLibrary’sinductionprogram,allstaffreceiveaformalbriefingonethicsandprobity,includinganoverviewofthevaluesandcodeofconduct,alongwithabriefintroductiontotheLibrary’sFraudManagementPolicy.Tofurtherdevelopthisawareness,theLibrary—withtheNationalGalleryofAustraliaandtheNationalMuseumofAustralia—commencedaprocurementprocessforacomprehensiveonlineinductionprogram.Thiswillprovideanopportunityforallexistingandnewstafftoreceiveregulartrainingregardingimportantcorporaterequirementsandstandards.
the Commonwealth disability strategyTheLibrarycontinuedtomeetAustralianGovernmentguidelinesinrelationtotheDisability Discrimination Act 1992.
ItsplanningprocessesandresultantactivitiesensurethatpeoplewithadisabilityarenotunfairlydisadvantagedasclientsoftheLibraryorinanyaspectoftheLibrary’semploymentorworkingenvironment.Recruitmentpoliciesandselectionprocessesprovidethatapplicantsareconsideredonmerit.Selectiondocumentationisdistributedelectronicallyandinhardcopyonrequest.Applicantswithadisabilityareofferedassistanceifrequiredtoattendaninterview.Inalltrainingactivities,thereisaprovisionforparticipantswithadisabilitytospecifytheirrequirementsinadvance,toensurethattheseareaccommodated.
TheLibrary’sWorkplaceDiversityPolicyprovidesguidancetomanagersandstaffinrelationtotheirobligationstodisabledemployeesandprospectiveemployees.TheHumanResourcessectionandlinemanagersregularlyconsidertheneedsofstaffwithrecogniseddisabilitiesorhealthneeds.
workplace diversityAt30June2007,70percentofLibrarystaffwerefemaleand25percentofstaffidentifiedthemselvesasbeingofaculturallyandlinguisticallydiversebackground.TheLibrarycompletedareviewofitsWorkplaceDiversityProgram,whichledtothedevelopmentofamature-agestaffstrategy,theenhancementofrecruitmentandselectionprocesses,andthesuccessfulrecruitmentofanIndigenousgraduatefromtheAustralianPublicServiceCommissionIndigenousGraduateProgram.
occupational Health and safetyTheOccupationalHealthandSafetyCommitteemetfourtimesduring2006–2007anddealtwithavarietyofmattersrelatingtohealthandsafetyprinciplesandpractices.TheCommitteecomprises10electedstaff,threenominatedstaffrepresentatives,andthreenominated
352 CORPORATEOVERVIEW
managementrepresentatives.TherepresentativesreceivedtraininginoccupationalhealthandsafetylegislationandintheirrolesthroughtheWorkwatchTrainingCentre.TosupporttheAustralianGovernment’sNationalOccupationalHealthandSafetyStrategy2002–2012,occupationalhealthandsafetytrainingcommencedforsupervisorsandmanagers.Suchtrainingwillbeprovidedinaphasedmannertoallstaff.
Duringthereportingperiod,theLibrarycontinuedaprogramofworkplaceassessmentsforstaffaswellasseminarsandergonomicadvice.TheLibrary’snewrepositoryatHumewasgivenafulloccupationalhealthandsafetyriskassessmentaspartofthecommissioningprocedures.
TheHealthyWorkandLifeProgramcontinuedtopromoteahealthyworkandlifestyle,andtooffermanagementandstaffanappropriateavenueforsharinghealthylifestyleinformationandbestpracticeoccupationalhealthandsafetyadvice.ThisprogramisnowanongoinginitiativeanddemonstratestheLibrary’sstronginterestinthehealthandwelfareofitsstaff.
TheLibraryprovidesanindependentemployeeassistanceservice.Thisisanimportantserviceforstaffandtheirfamilieswhoneedsupportintheirworkorprivatelives.
Therewerenoreportableoccupationalhealthandsafetyincidentsduring2006–2007.AllactionsweremanagedandcompletedundertheHealthandSafetyRehabilitationGuidelines.
TheLibrarywasnotissuedwithanynoticesordirectionsunderSections29,45,46or47oftheOccupational Health and Safety (Commonwealth Employment) Act 1991.
Asset management
plant and equipmentTheAssetManagementCommitteecontinuedtoplayacentralroleinwhole-of-lifeplantandequipmentmanagementwithintheLibrary.TheCommitteeoverseestheLibrary’sassetmanagementplanandcoordinatesasset-acquisitionprogramsforeachfinancialyear.Italsodevelopsandmonitorsathree-yearforwardassetacquisitionprogramforstrategicplanningpurposesandanassetdisposalprogramforitemsreachingtheendoftheirworkinglife.Majorassetacquisitionsin2006–2007includedthepurchaseofsound-preservationequipment,shelvinganddigitalstorage,reflectingtheLibrary’sneedtopreserveandstorethecollections.
FollowingareviewoftheLibrary’sassetmanagementproceduresinJune2006byinternalauditors,anumberofprocesseswererecommendedforimprovementduring2006–2007.Theseincludedprovidingacloserreportinglinkandsimplifieddocumentationofapprovedpoliciesandproceduresforassetmanagement.
Thetotalvalueoftheplantandequipmentasat30June2007was$8.212million.
Collection AssetThecollectionsaretheLibrary’smajorasset,onwhichmanyofitsservicesarebased.Thetotalvalueofthecollectionsis$1.477billion.
Land and BuildingsTheLibrary’slandandbuildingsarevaluedat$171.91millionandencompassthemainbuildinglocatedintheParliamentaryZoneandthenewrepositoryatHume.ThemajorcomponentsoftheseassetsaremanagedbytheBuildingWorksCoordinationCommittee.TheCommitteeusesalong-termstrategicmanagement
NationalLibraryofAustraliaAnnual Report 2006–200736
plantosetthedirectionforthebuildingworksincludinga15-yearforwardmaintenanceprogram.Theplanisreviewedeverythreeyears,themostrecentreviewbeinginlate2005.TheLibraryisintheprocessofdevelopinganoverallbuildingmasterplantodirectfuturerefurbishments.Thisplanisexpectedtobecompletedbytheendofthe2007calendaryear.
Twomajorprojectsin2006–2007werethecompletionofanewrepositoryatHumeandthecommencementofthepodiumrefurbishment.
Thenewrepositorywasofficiallyopenedon3August2006bytheformerMinisterfortheArtsandSport,SenatortheHon.RodKemp.ItislocatedinHume,anindustrialestateapproximately15kilometresfromtheLibrary,andprovidesatotalstorageareaof3510squaremetres,containing56000linearmetresofshelfspace.Followingcompletionofthebuilding,collectionmaterialwasrelocatedfromanoldleasedfacilityatHume,whichwasvacatedinDecember2006.Atotalof10000linearmetresofshelfspaceinthenewbuildinghasbeenmadeavailabletotheNationalArchivesofAustraliauntil2010,whenthespacewillberequiredtoaccommodateLibrarycollectiongrowth.Basedoncurrentprojections,therepositoryprovidessufficientspaceforcollectiongrowthuntil2013.
TherefurbishmentofthepodiumcommencedinMay2007andisscheduledtoconcludeinlate2008.Thecorecomponentoftheprojectisthereplacementofthemembraneunderthepavedarea.Theprojectwillalsoaddressanumberofotherissues,includingupgradingthebalustrade,stairsandhandrailstoensuretheycomplywithcurrentbuildingstandards.AstheLibrary’soutdoorcafeareaislocatedonthepodium,itwillalsoberedesigned.AllrefurbishmentworkwillbeconsistentwiththeLibrary’sexternallyapprovedHeritageManagementPlanandHeritageStrategy.
Severalothercapitalworksprojectswereundertakenduringthereportingperiod.ThetrainingsuiteslocatedonLevel4wererefurbished.Inaddition,therefurbishmentoftwoareasofhighheritagesignificance—theViewingRoomonLevel3andtheConferenceRoomonLevel4—commenced.OtherareasrefurbishedduringtheyearincludedtheComputerRoomandseveralareaswithinPreservationServicestoaccommodatetheLibrary’sdigitisationinitiatives.
Designandtenderdocumentationfortwomajorrefurbishmentsplannedfor2007–2008wasdeveloped.Theseworkswillinvolverefurbishmentof1200squaremetresinLowerGroundLevel2and1200squaremetresinLowerGroundLevel1.
Upgradeworkstothebuilding’sairconditioningsystemcontinuedthisyear,andinvestigativeworkontheupgradeofthefiresystemswascompleted.
ThemainbuildingislocatedintheScienceandHumanitiesCampusintheParliamentaryZone.TheNationalCapitalAuthorityisplanningtorefurbishtheLibraryforecourt,andduringthereportingperiodtheLibrarycontinuedtoworkwiththeAuthoritytoensuretheupgrademeetsstakeholderrequirements.
Heritage management strategyInaccordancewithSection341ZAoftheEnvironment Protection and Biodiversity Conservation Act 1999, theLibrarypreparedaHeritageStrategytomanagethefutureprotectionandconservationofCommonwealthheritagevaluesforthemainbuilding.ThestrategywasendorsedbytheformerMinisterfortheEnvironmentandHeritage,SenatortheHon.IanCampbell, on24August2006.TheHeritageManagementPlaniscurrentlybeingfinalisedandwillbesubmittedtotheMinisterfortheEnvironmentandWaterResourcesforhisapproval.
TheLibraryisconsideringheritageissuesinlinewiththeHeritageStrategy
372 CORPORATEOVERVIEW
anddraftHeritageManagementPlanwithregardstocurrentandfuturerefurbishmentsandcapitalworks.Thisincludesconsultingrecognisedheritagespecialistsasanintegralpartofprojectdevelopment.
security and Business Continuity
During2006–2007,theLibrarycontinuedtodevelopandtestitsbusinesscontinuityplans.TheEmergencyPlanningCommitteemonitorsallaspectsofprotectivesecurityandemergencyplanning.Itcomprisesseniorstaffwithresponsibilityforcorporatecommunications,securityofpersonnel,thecollections,thebuildingandotherassets.
TheCommitteecontinuedtoaddressriskstotheLibrary,asidentifiedintheongoingRiskManagementPlan,andimplementedarevisedBusinessContinuityFramework.ThisframeworkbringstogetheralloftheLibrary’sdisasterandemergencymanagementplanstoeffectivelymanageemergencysituationswhileensuringcontinuedavailabilityoftheLibrary’sresources.
TheLibrary’sProtectiveSecurityPolicyandProcedureswerereviewedandupdatedtoincludethenewHumerepository.TheLibrarycontinuedtomaintainstrongpolicyandpracticeinmaintainingasafe,secureandaccessiblecollection.
energy Consumption and environmental management
AnumberofinitiativesimplementedduringtheyearwerearesultoftheLibrary’songoingcommitmenttoenergyandenvironmentalmanagementandperformance.Forexample,procurementandcontractdocumentationnowrequirestheconsiderationofenvironmentalfactorsinpurchasingdecisions.Monitoringimprovementshavehelped
toensurethatbuildingsystemsareoperatingatoptimallevels.Toobtainevenmoreconsistentmonitoring,recordenergyandwateruse,andimprovetheestablishmentoftargets,anindependentenergyauditwascommissionedattheendoftheyear.
Plantandequipmentupgradesweredesignedandimplementedtooptimiseenergyefficiency.Enhancementstotheheatingventilationairconditioningsystemhaveincreasedthereliabilityofenvironmentalconditionsforthecollections.
TheLibrary’secologicallysustainabledevelopmentperformance,arequirementoftheEnvironment Protection and Biodiversity Conservation Act 1999,hascentredoncontinuingtoconserveenergyandwater,andtorecyclewaste.Forexample,anewcleaningcontract,whichcameintoeffectinMarch2007,includesrecyclingtoassisttheLibrarymeetitstargetofrecyclingallwasteby2010.Similarly,environmentalmanagementrequirementswerebuiltintothecontractfortherefurbishmentofthemainbuildingpodium,includingprovisionstosalvagematerialsandrecyclewaste.
Competitive tendering and Contracting
TheLibrarymarkettestsandutilisesoutsourcingoptionsincaseswhereitcanbedemonstratedtobecost-beneficial.Nochangestooutsourcedarrangementsoccurredduringthereportingperiod,howeverthecleaningcontractwastenderedthroughtheAustralianGovernment’sAusTenderwebsite.
purchasing policies
ConsistentwithcoreCommonwealthpurchasingprinciples,theLibrarycontinuedtofocusoncost-effectivecontractmanagementandprocurementpractices.ToensuretheLibrary’s
NationalLibraryofAustraliaAnnual Report 2006–200738
instructionstostaffwererelevant,uptodateandreadilyaccessible,internalguidanceonpurchasingmatterswasevaluatedandrevised.AnopportunitywastakentoensureconsistencywithrecentAustralianNationalAuditOfficereportsongreenofficeprocurementandcontractmanagementbetterpractices.TheLibrary’sguidelineswereconsequentlyretitledProcurementandContractGuidelines withallcontractmattersconsolidatedintoonechapter.
ToensuretheLibrary’sstandardexternalprocurementdocumentationcontinuestoreflectbetterpracticeandbeusefultobothpurchasingstaffandthoserespondingtoourprocurementneeds,externallegaladvicewassoughttoreviseandrefineLibrarytemplatesfortherequestfortender,requestforquotation,requestforexpressionsofinterest,andrequestforproposaldocumentation.Theproformatenderevaluationplanandtenderevaluationcommitteereportwereincludedinthisproject.TheLibrary’sstandardcontractformatswerealsoreviewedtoensureconsistencywiththerevisedprocurementdocumentation.
project management methodology
AreviewandrevisionoftheLibrary’sprojectmanagementmethodologywascompletedduringtheyear.Theaimofthereviewwastosimplifytheprojectmanagementmethodologyandprojectmanagementtemplates.Thishasbeensuccessfullyimplementedwiththenumberoftemplatesreduced,simplifiedandreworkedtobetterreflecttheoperationalrequirementsoftheLibrary.
TherevisedmethodologywasmadeavailablewithappropriatetrainingfromMarch2007.
discretionary Grants
In2006–2007,theLibraryoperatedsevendiscretionarygrantsprogramsincludingonenewprogram,theFriendsoftheNationalLibraryTravellingFellowship.
• Community Heritage Grants.TheLibraryawarded80grantsofupto$10000eachtoassistcommunityorganisationspreserveandmanagenationallysignificantculturalheritage.FinancialsupportandassistancearealsoprovidedbytheDepartmentofCommunications,InformationTechnologyandtheArts;theNationalArchivesofAustralia;theNationalFilmandSoundArchive;andtheNationalMuseumofAustralia.
• Harold White Fellowships. TheLibraryfundedfourfellowships,awardedtoestablishedscholarsandwriters—MrGraemeSkinner,DrJulieStephens,DrNathalieNguyenandDrCatharineColeborne—tospendbetweenthreetofourmonthsattheLibraryresearchingcollectionmaterialintheirareasofexpertise.AnHonoraryHaroldWhiteFellowshipwasawardedtoMrPeterHamburgerPSM.
• Japan Fellowships.TwofellowshipswereawardedtoDrRowenaWardandDrNarangoaLiundertheJapanFellowshipScheme(fundedfromtheHaroldS.WilliamsTrust).
• Norman McCann Summer Scholarships.FundedbyMrsPatMcCann,theLibraryawardedthreescholarshipsofsixweeksdurationtoyoungAustralians—CaitlinMurray,NicoleStarbuckandSarahDeSantis—toundertakeresearchontopicsinAustralianhistoryorAustralianliterature.
• National Library of Australia National Folk Festival Fellowship.WithassistancefromtheNationalFolkFestival,the
392 CORPORATEOVERVIEW
Libraryprovidedafour-weekresidencytoIanBlaketoresearchoriginalsourcematerialsintheLibrary’scollectionsandtoprepareforaperformanceattheNationalFolkFestival.
• Kenneth Binns Travelling Fellowship.FundedbyMrsAlisonSancheztocommemorateherfather,KennethBinns,ChiefLibrarianoftheCommonwealthNationalLibraryfrom1928to1947,thisfellowshipsupportstravelforprofessionaldevelopmentpurposesbyLibrarystaffintheearlystagesoftheircareer.ThefellowshipsupportedRowenaJameson,whotravelledtoEdinburghandLondoninJuly2006tostudytheeffectoflightexposureoncollectionitemsinexhibitions.ShevisitedtheVictoriaandAlbertMuseum,TateGalleryandBritishLibrary,andattendedtheInstituteofPaperConservation’s5thInternationalConference.
• Friends of the National Library Travelling Fellowship. FundedbytheFriendsoftheNationalLibrary,thisfellowshipprovidesasignificantprofessionaldevelopmentopportunityforaLibrarystaffmember.In2006thefellowshipsupportedSomayaLangleytopresentapaperonthepreservationandmanagementofcomplexdigitalcontentattheInternationalSymposiumofElectronicArtsinSanJoséwithassociatedvisitstotheCaliforniaDigitalLibrary,theInternetArchive,andtheBerkeleyArtMuseumandPacificFilmArchive.The2007recipientwasDrMarie-LouiseAyreswhotravelledtoCanadaandtheUnitedStatesinJunetoassessarchivalcollectionmanagementsystemsandattendtheConferenceofCanadianArchivists.
Cooperation on Corporate management Issues within the Communications, Information technology and the Arts portfolio
AfterchairingtheCorporateManagementForumsinceitsinception,in2006–2007theLibraryhandedthisroleovertotheAustralianFilmCommission.TheForumconsistsofseniorexecutiveswithcorporatemanagementresponsibilitiesfromnineagencieswithintheCommunications,InformationTechnologyandtheArtsportfolioandtwootheragencies.TheForumconsidersissuesintheareasofhumanresourcemanagement,financialmanagement,procurement,informationtechnologyandfacilitiesmanagementwithaviewtoachievingeconomiesofscale,sharingexperienceandencouragingbestpractice.
TheForummetfourtimesduringtheyear.Amongmattersitconsideredwere:
• collectiveagreementsandtheefficiencydividend
• the2005–2006Forumannualreport
• sharedpurchasingagreements
• NationalSafetyCouncilProgram
• collectiondepreciation
• pandemicresponseplanning
• compliancereporting
• theUhrigReview.
NationalLibraryofAustraliaAnnual Report 2006–200740
Informationtechnology(IT)isusedbytheLibrarytofacilitateandsupportthedevelopmentofnewonlineservices,andtoensurethattheseservicesarecost-effective,reliableandresponsive.
It Architecture
In2006–2007,theLibraryundertookaplanningprojecttoidentifytheITarchitectureneededtosupportthemanagement,discoveryanddeliveryofitscollectionsoverthenextthreeyears.WhilethecurrentarchitecturehasenabledtheLibrarytodevelopasignificantdigitallibrarycapabilityoverthelastdecade,therequirementofmaintainingandsupportingtheexistingsystemsisincreasinglyhinderingusfrombringingnewservicesonline,improvingtheuserexperience,exploringnewideasorrespondingtotechnologicalchange.
Asaresultofthisproject,theLibrarybeganimplementinganewframeworkforbuildingdigitallibraryservicesthatwill:
• employaservice-orientedarchitecture
• adoptasingle-businessapproach
• consideropen-sourcesolutions.
service-oriented Architecture Softwareinaservice-orientedarchitectureusesasetofinterfacestoexecuteabusinessfunction.ThisisbecomingwidelyacceptedasbestpracticeintheITindustry.Implementingaservice-orientedapproachwillresultinasharedtechnicalinfrastructurethatenablesanoverarchingserviceframework,providingacommonunderstandingofrequirementsanddirectionsforbusinessownersanddevelopers.
single Business Approach Evenwithaservice-orientedapproach,theLibrary’scapacitytomeetitsdirectionswillcontinuetobeerodedasnewapplicationsarebroughtonline.Toaddressthisissue,andaspartofimplementingtheservice-orientedarchitecture,theLibrarywillregarditsdigitallibraryservicesasasinglebusinesswithasingledatastorethatcanbeappliedtoarangeofcontexts.Ratherthandevelopingseparateapplicationstomeetanewrequirement,eachrequirementwouldbeviewedasabusinessenhancementthatcouldbeappliedacrossallrelevantbusinesscontexts.
open-source solutions InthecontextofthenewITarchitecture,theLibraryhasadoptedapolicyofundertakingregularreviewsofthecapabilityofitssoftwareproductsandwillconsideropen-sourcesolutionswhereappropriate.Forfunctionalitydevelopedinhouse,itisproposedthattheLibraryreturnintellectualpropertytothepublicdomain.
Innovation
In2006–2007,theLibraryundertookarangeofITdevelopmentactivitiesaimedtoimproveitsservices.InadditiontotheITarchitectureproject,theseincluded:
• extendingMusicAustraliatoallowthediscoveryandpurchaseofcontemporaryAustralianmusic
• enhancingLibrariesAustraliatoprovideabetteruserexperiencethroughtheimplementationofrelevance-rankedsearchresults
• enablingLibrariesAustraliaandPictureAustraliatobesearchedviatheOpenSearchprotocol(thiswas
Information technology
412 CORPORATEOVERVIEW
partofabroaderinitiativeamongnationalculturalinstitutionstosupportthediscoveryofitemsheldintheircollections)
• completingamajorredevelopmentofthesoftwareusedtosupportPANDORA:Australia’sWebArchive
• implementingawikiandbloginfrastructuretosupportcollaborationinternallyandwithourexternalpartners
• usinganopenjournalpublishingsystembasedonopen-sourcesoftwaretohosttwoscholarlyassociations’journals:Reviews in Australian Studies and Journal of the Association for the Study of Australian Literature.
Infrastructure and services
TheLibrary’sdigitalcollectionscurrentlyoccupy121terabytesofstoragecapacity.Figure2.4showsthegrowthinstoragerequiredtosupporttheLibrary’sdigitalcollections.TheroutineselectivedigitisationoftheLibrary’scollections,togetherwiththeacquisitionofuniqueAustralianborn-digitalmaterialthroughPANDORA:Australia’sWebArchive,requirestheLibrarytoprovideanadditional20terabytesofstorageeachyear.Thisfigureisexpectedtojumptoalmost110terabytesperyearduringtheAustralianNewspaperDigitisationProject.TheLibraryhascompletedtwoAustralianwebdomainharvests,thefirstrequiredeightterabytesofstorage,thesecondrequiredanadditional39terabytesofstorage.Subsequentdomainharvestsareexpectedtobeevenlarger.Figure2.5showstheLibrary’sdigitalcollectionbymaterialtype.
figure 2.4 Growth in digital collection storage, January 2003 to April 2007
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NationalLibraryofAustraliaAnnual Report 2006–200742
figure 2.5 digital collection storage by material
Australianwebdomain41%
Oralhistory28%
Pictures11%Other
3%
PANDORA4%
Maps3%
Manuscripts3%
Sheetmusic7%
figure 2.6 web page views, 2000–2006
600
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02000 2001 2002 2003 2004 2005 2006
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432 CORPORATEOVERVIEW
TheLibraryalsosupportsasubstantialITinfrastructuretoenableaccesstoitsownandothercollections.Figure2.6showsthegrowthintheuseoftheLibrary’sweb-basedservicessince2000.Thestronggrowthfor2006wasdrivenprimarilybyincreaseduseofLibrariesAustraliaandPictureAustralia,althoughallmajorservicesexperiencedcontinuedgrowth.
UnderpinningthesestorageandaccessservicesmustbereliableITinfrastructure.TheaverageavailabilityduringtheyearofninekeyserviceareasisshowninTable2.5.
Thetargetavailabilityof99.5percentwasmetforallservicesexceptPANDORA:Australia’sWebArchiveandLibrariesAustralia.PANDORAsufferedaserverfailureoveraweekend.Althoughgatheringofnewitemswasdelayed,publicaccesstotheservicewasnotaffected.ThetargetwasnotmetforLibrariesAustraliabecauseofaproblemwiththesearchserviceinAugustandsignificantproblemsassociatedwiththeTeraTextDatabaseSysteminFebruaryandMarch.
Underitsassetmanagementprogram,theLibrarycontinuedtoregularly
replaceorupgradeITinfrastructure.Thereportingperiodsawseveralimportantdevelopments:
• Thecapacityofthediskstoragesystemswassubstantiallyincreasedfrom24to200terabytes.ThemajorcomponentofthisupgradewillbeusedtosupporttheAustralianNewspaperDigitisationProject.
• ArefreshofdesktopPCsintheLibrary’sreadingroomswascompleted.ThenewPCshavebeenconfiguredwithsubstantiallygreaterprotectionfromvirusesandspyware.
• Anumberofcorporate,networkanddigitallibraryserverswereupgraded.
• Acomprehensivenetworkmonitoring/managementsystemwasimplemented.
• Networkfirewallswerereplaced.
• TheredesignoftheLibrary’sinternalnetworkcommenced.
table 2.5 Availability of nine key service areas, 2006–2007
service Availability (%)
LocalAreaNetwork 99.99
FileServices(MicrosoftWindowsServers) 99.92
Email(MicrosoftExchange) 100.00
Website 99.91
IntegratedLibraryManagementSystem 100.00
PANDORA:Australia’sWebArchive 99.41
FinanceOne 100.00
LibrariesAustralia 97.43
PictureAustralia 100.00
NationalLibraryofAustraliaAnnual Report 2006–200744
Report of operations3
NationalLibraryofAustraliaAnnual Report 2006–200746
473 REPORTOFOPERATIONS
Inthischapter,theLibraryreportsonitsoperationsintermsoffouroutputs:
• Output1.1:TheCollection
• Output1.2:InformationServices
• Output1.3:PublicPrograms
• Output1.4:AustralianLibraryNetworkServices.
LeonardFrench(b.1928)Stained-glass Window1967(detail)BelgianandFrenchchunkglass
NationalLibraryofAustraliaAnnual Report 2006–200748
description
To‘ensureacomprehensiverecordofAustralianhistoryandendeavour,andaselectedrecordoftheworld’sknowledge,iscollected,caredforandaccessible’,Australianlibrarymaterialsandaselectionofnon-Australianpublicationsarecollected,cataloguedandpreservedbytheLibraryforcurrentandfutureaccess.TheAustraliancollectionincludesprintpublicationssuchasbooks,serials,mapsandmusicscores,whicharecollectedcomprehensively,andonlinepublicationsandunpublished
materialsuchasmanuscripts,picturesandoralhistories,whicharecollectedselectively.Aconsiderablecollectionofgeneraloverseasandrarebookmaterials,aswellasworld-classAsianandPacificcollectionsaugmenttheAustralianacollections.Selectedmaterialsfromthecollectionsaredigitisedtoprovideimmediateonlineaccess.Preservationprogramsareinplacefortheprintanddigitalcollectionstoensuretheirlong-termaccess.
Table3.1providesdetailsoffundsappropriatedandspentinsupportofOutput1.1in2006–2007.
table 3.1 output 1.1: funds appropriated and spent, 2006–2007
Budget 2006–2007
($’000)
Actual 2006–2007
($’000)
variation to budget
($’000)
Departmentalappropriations 18145 18145 –
Revenuefromothersources 3371 5834 2463
output 1.1: the Collection
493 REPORTOFOPERATIONS
performance
Table3.2showsmeasures,targetsandachievementsinrelationtoOutput1.1in2006–2007.
measure target Achieved
Appropriate and effective collectingPercentageofAustralianpublicationswithintheCollectionDevelopmentPolicythathavebeencollected
90% 91%
Effectiveness
Effective access to the collectionPercentageofnewitemscataloguedontheAustralianNationalBibliographicDatabase
100% 98%
Effective access to the collectionPercentageoftargetedoldermaterialcataloguedontheAustralianNationalBibliographicDatabase
100% 100%
Quality
Percentageofitemscheckedin,cataloguedorindexedwithinstandardsandtimeframes
95% 97%
Percentageoftimeenvironmentalstoragestandardsmetforthehigh-prioritycollectionsa
90% 92%
QuantityNumberofcollectionitemsstoredandmaintainedb 6026700 5917469
Numberofcollectionitemsacquiredand/orprocessedordigitised
371000 369673
Price Costpercollectionitemmaintained $0.45 $0.50
Costpercollectionitemacquiredand/orprocessedordigitised
$49.33 $46.96
a From2006–2007,anewapproachtomeasuringperformanceagainstthistargetwas introducedtofocusmoreonhigh-prioritycollectionmaterial.b The2006–2007targetincludes100000pagesdigitisedaspartoftheAustralian NewspaperDigitisationProject.However,thecommencementofdigitisationwasdelayed becausesettinguptheprojectandpreparingworkflowsanddigitisationrequirementstook longerthanexpected.Consequently,nopageswereactuallydigitisedin2006–2007.
table 3.2 output 1.1: measures, targets and achievements, 2006–2007
NationalLibraryofAustraliaAnnual Report 2006–200750
figure 3.1 percentage of Australian publications within the Collection development policy that have been collected, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
effectiveness
Target 85% 85% 90%
Achieved 95% 93% 91%
CollectingnewAustralianpublicationsvialegaldepositwasslightlyaheadoftarget—91percentofpublicationswerecollectedcomparedwithatargetof90percent.Thisoutcomecontinues
theabove-targetperformanceoftheprevioustwoyearsandistheresultofongoingawareness-raisingoflegaldepositobligationsamongpublishers.
513 REPORTOFOPERATIONS
figure 3.2 percentage of new items catalogued on the Australian National Bibliographic database, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 100% 100% 100%
Achieved 100% 97% 98%
figure 3.3 percentage of targeted older material catalogued on the Australian National Bibliographic database, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 100% 100% 100%
Achieved 100% 100% 100%
Performanceagainstthetargetforthepercentageofnewitemscataloguedwasslightlybelowtargetat98percent.Thisisduelargelytodifficultiesinrecruitingandretainingsuitablytrainedstaffthroughout
theyear.ThetargetforthepercentageofoldermaterialcataloguedontheAustralianNationalBibliographicDatabasewasmet,improvingawarenessoftheLibrary’sholdingsthroughonlinecatalogues.
NationalLibraryofAustraliaAnnual Report 2006–200752
Quality
figure 3.4 percentage of items checked in, catalogued or indexed within standards and timeframes, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 95% 95% 95%
Achieved 100% 98% 97%
Thetargetforthepercentageofitemscheckedin,cataloguedorindexedwithinstandardsandtimeframeswasexceeded.
533 REPORTOFOPERATIONS
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 90%
Achieved 92%
figure 3.5 percentage of time environmental storage standards met for the high-priority collections, 2006–2007
Note:From2006–2007,anewapproachtomeasuringperformanceagainstthistargetwas introducedtofocusmoreonhigh-prioritycollectionmaterial.Therearenocomparabledata for2004–2005and2005–2006.
TheLibraryaimstostorehigh-prioritycollectionsinenvironmentalconditionsthatassistinthepreservationofthisimportantmaterial.Duringthereportingperiod,thehigh-prioritycollections,whichconsistofapproximately60percentoftheLibrary’scollections,werestoredwithinacceptableconditionsfor92percentofthetime.Thisfigureexceededthetargetof90percent.
NationalLibraryofAustraliaAnnual Report 2006–200754
Quantity
6200000
6000000
5800000
5600000
5400000
5200000
5000000
2004–2005 2005–2006 2006–2007
Target 5720000 6008000 6026700
Achieved 5734915 5838048 5917469
figure 3.6 Number of collection items stored and maintained, 2004–2005 to 2006–2007
Thetargetforthenumberofcollectionitemsstoredandmaintainedincluded100000pagesdigitisedaspartoftheAustralianNewspaperDigitisationProject,whichwasnotachievedduetothedelayedcommencementoftheproject.Takingthisintoaccount,thenumberofcollectionitemsstoredandmaintainedwasslightlyundertargetasfewerthanestimatedmapsandjournalissueswerereceived.
553 REPORTOFOPERATIONS
600000
500000
400000
300000
200000
100000
02004–2005 2005–2006 2006–2007
Target 381000 565000 371000
Achieved 416908 399481 369673
figure 3.7 Number of collection items acquired and/or processed or digitised, 2004–2005 to 2006–2007
Thecombinedtargetforthenumberofcollectionitemsacquiredand/orprocessedordigitisedwasnotreachedbecausefewerthanexpectedmapsandAustralianjournalissueswereaddedtothecollections.Individualtargetsforthenumberofcataloguerecordsaddedtothenationalonlinecatalogue,thenumberofitemsdigitisedandthenumberofjournalindexentriescreatedweremet.
NationalLibraryofAustraliaAnnual Report 2006–200756
price
$0.50
$0.40
$0.30
$0.20
$0.10
$0.002004–2005 2005–2006 2006–2007
Target $0.43 $0.44 $0.45
Achieved $0.47 $0.45 $0.50
figure 3.9 Cost per collection item acquired and/or processed or digitised, 2004– 2005 to 2006–2007
figure 3.8 Cost per collection item maintained, 2004–2005 to 2006–2007
$50.00
$40.00
$30.00
$20.00
$10.00
$0.002004–2005 2005–2006 2006–2007
Target $46.89 $31.62 $49.33
Achieved $40.18 $42.10 $46.96
573 REPORTOFOPERATIONS
Key Issues and developments
SignificantachievementsfortheyearincludedthecompletionoftheconversionoftheholdingsandcataloguerecordsforAustralianandoverseasserialsfrommanualfilestoonlinerecords,andthecompletionofaprojecttoaddover85000holdingsrecordsforsecondcopiesofAustralianbooks.Bothprojectshavegreatlyimproveddiscoveryandretrievalofcollectionmaterialthroughonlinecatalogues.
PurchaseofcataloguerecordsfromexternalsourceswhereavailablehasenabledtheLibrarytoprovidemuchimprovedaccesstomaterialsinacost-effectiveway.Inaddition,theLibraryhasimplementedautomatedprocessestogeneratecataloguerecordsforsomecategoriesofcollectionmaterial,resultinginbetterexposureandaccessthroughtheonlinecatalogue.Thousandsofrecordsweregeneratedduringtheyearusingthisapproach.
TheLibrary’sregionalofficeinJakartainstitutedanumberofnewprocedurestoimproveturnaroundtimeandqualityofcataloguingforallnewIndonesianbooksacquiredbytheJakartaoffice.Consignmentsareshippedtoparticipantlibrariesmoreoftenandfull-levelcataloguerecordsarenowpreparedinJakartaandaddeddirectlytotheLibrarycatalogue.
Thecollectionofoverseasfull-textonlineresourceswasexpandedwiththeacquisitionofsomesignificantcollectionsincludingtheJSTORArtsandSciencescollection,whichprovidesaccesstothearchivedbackfilesofover500journals;ProjectMuse,whichhostsmorethan290humanities,artsandsocialscienceselectronicjournals;andEIU.com,whichcontainsextensivecountryanalysesandforecastspreparedbytheEconomicIntelligenceUnit.
Inbuildingitscollections,theLibrarymaintainsaspecificinterestinAsiaand
thePacific.StaffmadeacquisitionvisitstoFrenchPolynesia,theCookIslandsandWestPapua,andcompletedaprojecttoimprovemechanismsfortheongoingsupplyoflibrarymaterialsfromPapuaNewGuinea.
ThesecondharvestofthefreecomponentoftheAustralianwebdomainwascompletedandadded596millionuniquefilestotheLibrary’scollectionofAustralianwebresources,whichisnearlythreetimesasmanyfilescollectedinthefirstharvestin2005–2006.ThedomainharvestprovidesavaluablebenchmarkandfoundationfortheLibrarytodevelopfutureweb-archivingstrategies.Inaddition,theLibrarycommencedaprojecttotrialthearchivingofAsianwebsitesofresearchinterest,usingtheservicesoftheInternetArchive.
TheAustralianNewspaperDigitisationProjectcommencedduring2006–2007.OverthenextfouryearstheLibrarywilldigitiseanddeliveronlineonemajornewspaperfromeachAustralianstateandterritory,amountingtoapproximately3.5millionnewspaperpages.TheprojectisakeycomponentoftheLibrary’songoingdigitisationactivitiestomakeourAustraliancollectionsmorevisibleandaccessible,andwillprovideanimportantonlineresourcetosupporthistoricalresearch.TheLibrarywilldeveloptheonlinesearchanddeliveryfunctioninhouse,whichwillallowintegrationwiththeLibrary’sothersearchanddeliveryservices.
TheNationalPlanforAustralianNewspapers,acollaborationinvolvingthestateandnationallibraries,wasrenamedtheAustralianNewspaperPlanandthewebsitewasredesigned.SignificantprogresswasmadeinpreservingAustraliannewspapersandmakingthemavailableforuse,andinformulatinganactionplantoaddressissuesassociatedwithpreservationdigitisationofnewspapers.
NationalLibraryofAustraliaAnnual Report 2006–200758
description
Informationservices—‘meetingtheneedsofourusersforrapidandeasyaccesstoourcollectionsandotherresources’—aredeliverednationallyandinternationally.TheseservicesmaybedeliveredonsitethroughtheLibrary’sreadingroomsoroffsiteviaservicesincludingAskNow—acollaborativenationalonlinereferenceservice—and
CopiesDirect,whichprovidesaccesstolibrarycollectionsthroughloansandthesupplyofcopies.AccesstotheLibrary’scollectionsisalsoprovidedthrougharangeofelectronicservicesincludingthecollaborativewebsitesAustraliaDancingandMusicAustralia.
Table3.3providesdetailsoffundsappropriatedandspentinsupportofOutput1.2in2006–2007.
table 3.3 output 1.2: funds appropriated and spent, 2006–2007
Budget 2006–2007
($’000)
Actual 2006–2007
($’000)
variation to budget
($’000)
Departmentalappropriations 31703 31703 –
Revenuefromothersources 2767 3729 962
table 3.4 output 1.2: measures, targets and achievements, 2006–2007
measure target Achieved
EffectivenessPercentageofrequestsforcollectionitemsmet
90% 93%
Quality
Percentageofuserssatisfiedwiththeinformationservicesprovided
90% 86%
PercentageofServiceCharterstandardsmet
100% 100%
QuantityNumberofinformationservicestransactions
7330000 7536072
PriceCostperinformationservicestransaction
$4.83 $4.49
performance
Table3.4showsmeasures,targetsandachievementsinrelationtoOutput1.2in2006–2007.
output 1.2: Information services
593 REPORTOFOPERATIONS
Theeffectivenesstargetwasexceeded.
figure 3.10 percentage of requests for collection items met, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 90% 90% 90%
Achieved 92% 93% 93%
effectiveness
NationalLibraryofAustraliaAnnual Report 2006–200760
Quality
figure 3.11 percentage of users satisfied with the information services provided, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 95% 95% 90%
Achieved 87% 86% 86%
Thequalitytargetisderivedfromaweightedaverageofcustomersatisfactionsurveysforonsiteandoffsiteinformationservices,collectiondeliverytransactionsandwebservices.Nousersatisfactionsurveyswereundertakenin2006–2007.ThelastsurveytookplaceinMay2006.Thepercentagetargetforusersatisfactionwasreducedto90percent,reflectinglowersatisfactionwithwebservicesthanservicesprovideddirectlytousersbyLibrarystaff.
613 REPORTOFOPERATIONS
TheLibrary’sServiceCharterspecifiesdeliverytimesforcollectionitems,responsetimesforreferenceenquiriesandtheavailabilityoftheLibrary’swebsite.AllServiceCharterachievementsweremet.Forfurtherdetailsofthestandards,seetheServiceChartersectiononpages28–30.
figure 3.12 percentage of service Charter standards met, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 100% 100% 100%
Achieved 100% 100% 100%
NationalLibraryofAustraliaAnnual Report 2006–200762
Quantity
9000000
8000000
7000000
6000000
5000000
4000000
3000000
2000000
1000000
0
2004–2005 2005–2006 2006–2007
Target 5207000 6778000 7330000
Achieved 6529077 8179757 7536072
figure 3.13 Number of information services transactions, 2004–2005 to 2006–2007
price
figure 3.14 Cost per information services transaction, 2004–2005 to 2006–2007
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$0.00
2004–2005 2005–2006 2006–2007
Target $4.87 $5.04 $4.83
Achieved $5.01 $4.14 $4.49
Informationservicestransactionscompriseallreferenceenquiriesanduseofcollectionsonsite,offsiteandonline.Thisyear,thetargetwasraisedandexceeded.
633 REPORTOFOPERATIONS
Key Issues and developments
FromJanuary2007theLibraryceaseditseveningopeninghoursfortheNewspapersandMicroformsReadingRoom.ReaderswishingtousenewspaperandmicroformmaterialsintheeveningsandonSundaysarenowabletodosointheMainReadingRoombypriorarrangement.Lowpatronageandthehighcostsofoperatingthereadingroomweretheprincipalreasonsforthereductioninhours.Inaddition,manynewspaperresourcesarenowavailableonlineandcanbeaccessedfromanyreadingroom.Requestsforafter-hoursaccesshaveaveraged4.5readersperday.InJuly2007,theLibrarywillimplementeCallslipsfornewspapers,makingiteasierforuserstorequestmaterialatanytimeandfromoffsite.
Inafurtherimprovementtoworkflows,theLibraryintegratedmanagementofreferenceenquiriesrespondedtobystaffinallreadingroomsintoonecentralenquirymanagementsystem.Aswellasenablingbettermonitoringofturnaroundtimeandresponsequality,selectedresponsesarealsoeditedforpublicationonFrequentlyAskedQuestions—asearchable
databaseontheLibrary’swebsite.Thishasprovedpopular,withupto17000pageviewsrecordedinsomemonths.
During2006–2007improvementsweremadetotheLibrary’sDocumentDeliveryService,whichcommencedinter-operatingwiththeLibrariesAustraliaDocumentDeliveryServiceviaaninternationalstandardprotocol.Thisallowsinter-libraryloananddocumentdeliveryrequestsfromparticipatinglibrariestobetransferredtotheLibraryforprocessingthroughasinglesystem,withimprovementstoresponsetimes,paymentprocessingandworkflows,andmoreefficientdeliveryofcopiestousers.
AnewdigitalcollectionswebsitewascreatedtoimproveuseraccesstotheLibrary’sdigitisedcollections.Throughthiswebsite,theLibraryisabletoshowcasethebreadthanddepthofitsdigitisedcollections.ItallowsuserstoexploretheAustralianstorythroughexcitingpictures,rarehistoricalmaps,earlyAustraliansheetmusic,manuscriptsandpersonalpaperscreatedbynotableAustralians,selectedprintedworksfromtheLibrary’sAustralianandoverseascollections,andselectedaudiorecordingsfromouroralhistoryandfolklorecollections.
NationalLibraryofAustraliaAnnual Report 2006–200764
description
Publicprograms—‘promotingtheLibrary,andinterpretingandmakingitscollectionsandotherdocumentaryresourcesmorewidelyaccessible’—aredeliverednationallyandinternationallytotargetedaudiencesandthegeneralpublic.Publicprograms—includingevents,exhibitions,educationandpublishingactivities,communicationsandmarketing,development
activities,volunteerandFriendsoftheNationalLibraryprograms,andabookshoppromotingAustralianpublishing—contributetotheLibrary’sdesiredoutcomeof‘demonstratingourprominenceinAustralia’scultural,intellectualandsociallifeandfosteringunderstandingandenjoymentoftheNationalLibraryanditscollections’.
Table3.5providesdetailsoffundsappropriatedandspentinsupportofOutput1.3in2006–2007.
table 3.5 output 1.3: funds appropriated and spent, 2006–2007
Budget 2006–2007
($’000)
Actual 2006–2007
($’000)
variation to budget
($’000)
Departmentalappropriations 6042 6042 –
Revenuefromothersources 2022 2093 71
table 3.6 output 1.3: measures, targets and achievements, 2006–2007
measure target Achieved
Effectiveness
Community interest in and awareness of the LibraryPercentageoftheAustralianpopulationwhoareawareoftheLibrary
60% 52%(May2004)a
QualityPercentageofvisitorsto,and/orparticipantsin,publicprogramsactivitieswhoaresatisfied
95% 97%
QuantityNumberofvisitorsto,and/orparticipantsin,publicprogramsactivities
1503000 1998652
PriceCostpervisitororparticipantinpublicprograms
$5.24 $4.00
performance
Table3.6showsmeasures,targetsandachievementsinrelationtoOutput1.3in2006–2007.
output 1.3: public programs
a Dateoflastsurvey
653 REPORTOFOPERATIONS
effectiveness
figure 3.15 percentage of the Australian population who are aware of the Library, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 60% 55% 60%
Achieved 52% 52% 52%
TheLibraryundertookanomnibussurveyin2004toassessthelevelofpublicawarenessandperceptionoftheLibrarynationally.Thesurveyhasnotbeenrepeatedandthemeasureisunderreview.
NationalLibraryofAustraliaAnnual Report 2006–200766
Quality
figure 3.16 percentage of visitors to, and/or participants in, public programs activities who are satisfied, 2004–2005 to 2006–2007
Theassessmentofthequalityofpublicprogramshasinrecentyearsbeenarrivedatthroughacombinationofsurveysofvisitorsatisfactionwithonsiteexhibitionsandoutreachactivities,andreportsofhostvenuesatisfactionwiththeLibrary’stravellingexhibitions.
In2006–2007,publicprogramsachievedanoverall97percentsatisfactionrating,onceagainexceedingthetarget.Thesatisfactionratingisderivedfrommonitoringsatisfactionofstakeholdersacrossarangeofmeasuresassociatedwithpublicprograms.
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 95% 95% 95%
Achieved 98% 97% 97%
673 REPORTOFOPERATIONS
figure 3.17 Number of visitors to, and/or participants in, public programs activities, 2004–2005 to 2006–2007
Participationinpublicprograms,bothinpersonandviathewebsite,hascontinuedtoexceedprojections.Visitstopublicprogramswebsitesexceededprojectionsbymorethan34 percent,reflectingagrowinginterestinbothnewandtraditionalwaysofengagingwithinterpretativeprogramsofferedbytheLibrary.
SinceitbeganitsnationaltourinMarch2006,theNational Treasures from Australia’s Great Librariesexhibitionhastravelledtovenuesinsixcapitalcities,includingtheTasmanianMuseumandArtGallery,theStateLibraryofNewSouthWales,theStateLibraryofQueensland,theFlindersUniversityArtMuseum(locatedintheStateLibraryofSouthAustralia),theMuseumandArtGalleryoftheNorthernTerritory,andtheWesternAustralianMuseum.Thispopular
exhibitionexceededitsoverallvisitationtargetforthisyearby66percent,withtheTasmanianMuseumandArtGalleryandStateLibraryofSouthAustraliasignificantlyexceedingtheirtargetsby26331and29514,respectively.
Otherexhibitionscontributingtothevisitationnumbersinclude:
• Facing Percy Grainger, presentedbytheLibraryinassociationwiththeUniversityofMelbourne’sGraingerMuseum
• Donald Friend: A Charmed Life,anexhibitioncontaining155worksfromprivatecollectionsandnationalinstitutions,andcoincidingwiththereleaseofthefourthandfinalvolumeoftheediteddiariesoftheartistDonaldFriend
2000000
1500000
1000000
500000
02004–2005 2005–2006 2006–2007
Target 1146000 1316000 1503000
Achieved 1279836 1906962 1998652
Quantity
NationalLibraryofAustraliaAnnual Report 2006–200768
price
figure 3.18 Cost per visitor or participant in public programs, 2004–2005 to 2006–2007
2004–2005 2005–2006 2006–2007
Target $5.85 $5.52 $5.24
Achieved $5.36 $4.38 $4.00
• Joseph Lycett: Convict Artist,anexhibitioninitiatedbytheHistoricHousesTrustofNewSouthWalesanddevelopedinpartnershipwiththeLibraryandtheStateLibraryofNewSouthWales
• Cooee: Australia in the 19th Century, asurveyoflifeinnineteenth-centuryAustralia,featuringwatercoloursandphotographsheldintheLibrary’scollections.
Publicoutreachactivitiesexceededexpectationsby23percentwithmanyprogramswellattended,includingthe2006KennethMyerLecturepresentedbyGeoffreyRobertsonQC,theannualFriendsoftheNationalLibrary’seventcelebratingThomasKeneally,andamajorconference,LoveandDesire:LiteratureandtheIntimate.
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$0.00
693 REPORTOFOPERATIONS
Key Issues and developments
During2006–2007,therewere68newloansto12exhibitions,curatedbymajorinstitutionsinNewZealand,FranceandfiveAustralianstatesandterritories.
Publicationsandmerchandisearedistributednationallythrough515retailoutletsandonlinethroughtheLibrary’swebsite.Thenumberofdistributionoutletsincreasedby65from2005–2006,withahighlightbeingABCbookstores.AttendanceatgiftfairsandeventsthroughoutAustralia,includingFloriade,continuedtopromoteLibraryproductsnationally.
TheFriendsoftheNationalLibrarycontinuedtoplayacentralroleintheculturallifeoftheorganisation,hostinganumberofpubliceventsthatshowcasedthecollectionsandaspectsoftheLibrary’swork.Thisyear,membershipoftheFriendsoftheNationalLibraryincreasedby11percentto1706,reflectingcontinuedincreasingcommunityengagementwiththeLibrary.
Thefinalshowingforthe National Treasures from Australia’s Great Libraries exhibitionwaslaunchedon29JuneattheWesternAustralianMuseum.Thisexhibitionwillconcludein2007–2008,drawingtoacloseasix-yearprojectheldincollaborationwithallofAustralia’sstateandterritorylibrariesandgenerouslysupportedbyeightsponsorsandtheAustralianGovernmentthroughVisionsofAustraliaandArtIndemnityAustralia.
TheBunyipstravellingexhibitiontouredto11venuesinWesternAustraliawhilemanagedbytheStateLibraryofWesternAustralia,andisnowwithCountryArtsSouthAustraliawhereitwillcontinuetotraveltoafurther13venuesnextyear.Thissmallexhibitioncommencedin2001andcontinuestobepopularthroughoutAustralia.
TheLibrary’sfundraisingeffortsforaTreasuresGallerycontinuetoachieveexcellentresults,withover$2.3millionraisedagainsttheinitial$3milliontarget.Workhascommencedonadetailedgallerydesignbriefandsignificantworkonthisprojectwillcontinuein2007–2008.
NationalLibraryofAustraliaAnnual Report 2006–200770
description
Collaborativeprojectsandservices,leadingtoimprovednationalaccesstodocumentaryresources,aredeliveredtotheAustralianlibrarycommunity.TheseservicesincludethefreeandsubscriptionLibrariesAustraliasearchservice—basedontheAustralianNationalBibliographicDatabase—andPictureAustralia,whichprovidesaccesstotheonlinepicturecollectionsofnearly50culturalagencies.
Theseresource-sharingservicescontributetotheLibrary’sdesiredoutcomeof‘ensuringthatAustralianshaveaccesstovibrantandrelevantinformationservices’,inparticularby‘workingcollaborativelywithlibrariesandotherinstitutionstoimplementanationalplanofaction’.
Table3.7providesdetailsoffundsappropriatedandspentinsupportofOutput1.4in2006–2007.
Budget 2006–2007
($’000)
Actual 2006–2007
($’000)
variation to budget
($’000)
Departmentalappropriations 2428 2428 –
Revenuefromothersources 3924 4426 502
table 3.7 output 1.4: funds appropriated and spent, 2006–2007
output 1.4: Australian Library Network services
713 REPORTOFOPERATIONS
measure target Achieved
Effectiveness
Use of resource-sharing servicesPercentageofkeyresearchlibrariesthatsubscribetotheLibrariesAustraliaservice
100% 100%
NetretentionofLibrariesAustraliacustomerlibraries
95% 100%
Percentageofstakeholdersthatrateresource-sharingservicesassuccessfulinachievingimprovedaccesstoinformationresources
90% 89%
Quality
Percentageofresource-sharingservicesthataredeliveredwithinsetstandardsandspecifiedtimeframes
98% 100%
PercentageofLibrariesAustraliacustomerlibrariessatisfiedwiththequalityofresource-sharingservices
90% 88%
QuantityNumberofsearchesonresource-sharingdatabases
11049000 15598219
PriceCostpersearchonresource-sharingdatabases
$0.54 $0.38
performance
Table3.8showsmeasures,targetsandachievementsinrelationtoOutput1.4in2006–2007.
table 3.8 output 1.4: measures, targets and achievements, 2006–2007
NationalLibraryofAustraliaAnnual Report 2006–200772
effectiveness
figure 3.19 percentage of key research libraries that subscribe to the Libraries Australia service, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 100% 100% 100%
Achieved 100% 100% 100%
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 95% 95% 95%
Achieved 100% 100% 100%
figure 3.20 Net retention of Libraries Australia customer libraries, 2004–2005 to 2006–2007
733 REPORTOFOPERATIONS
ThepercentageofkeyresearchlibrariesthatsubscribetoLibrariesAustraliahasremainedat100percentduringthereportingperiod,whilethepercentageofLibrariesAustraliacustomersretainedwas100percent.
In2007,aLibrariesAustraliaStakeholderandCustomerSatisfaction
Surveywasundertaken.Thepercentageofstakeholdersthatrateresource-sharingservicesassuccessfulinachievingimprovedaccesstoinformationresourceswas89percent,whichwasasignificantimprovementovertheresultof83percentfromthelastsurveyconductedin2002.
figure 3.21 percentage of stakeholders that rate resource-sharing services as successful in achieving improved access to information resources, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 90% 90% 90%
Achieved 83% 83% 89%
NationalLibraryofAustraliaAnnual Report 2006–200774
Quality
figure 3.22 percentage of resource-sharing services that are delivered within set standards and specified timeframes, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 98% 98% 98%
Achieved 98% 98% 100%
figure 3.23 percentage of Libraries Australia customer libraries satisfied with the quality of resource-sharing services, 2004–2005 to 2006–2007
100%
80%
60%
40%
20%
0%2004–2005 2005–2006 2006–2007
Target 90% 90% 90%
Achieved 81% 81% 88%
753 REPORTOFOPERATIONS
Quantity
16000000
14000000
12000000
10000000
8000000
6000000
4000000
2000000
0
2004–2005 2005–2006 2006–2007
Target 7928000 9378000 11049000
Achieved 8207388 11745809 15598219
figure 3.24 Number of searches on resource-sharing databases, 2004–2005 to 2006–2007
Therewere15598219searchesonresource-sharingdatabasesduringthereportingperiod.Thisfigureis4549219(41percent)abovethetargetand3852410(33percent)abovethatachievedin2005–2006.Ofthe41per
centincrease,67percentoccurredwithinLibrariesAustraliasubscriptionsearches,13percentwithintheLibrariesAustraliafreesearchservice,andtherewasa13percentincreaseinPictureAustraliasearching.
Onehundredpercentofresource-sharingservicesweredeliveredwithinsetstandardsandspecifiedtimeframes.In2007,aLibrariesAustraliaStakeholderandCustomerSatisfactionSurveywasundertaken.ThepercentageofLibrariesAustraliacustomerssatisfiedwiththequalityofresource-sharingserviceswas88percent,whichwasasignificantimprovementovertheresultof81percentfromthelastsurveyconductedin2002.
NationalLibraryofAustraliaAnnual Report 2006–200776
price
figure 3.25 Cost per search on resource-sharing databases, 2004–2005 to 2006–2007
$1.20
$1.00
$0.80
$0.60
$0.40
$0.20
$0.002004–2005 2005–2006 2006–2007
Target $1.06 $0.82 $0.54
Achieved $0.92 $0.59 $0.38
773 REPORTOFOPERATIONS
Key Issues and developments
Thekeyachievementof2006–2007wasincreasingaccesstotheAustralianNationalBibliographicDatabasethroughavarietyoftechnologies.ItisnowpossibletosearchLibrariesAustraliafromanybrowserpage,independentlyoftheLibrariesAustraliasearchinterface.Similarly,bothLibrariesAustraliaandPictureAustralianowsupportwebsearchingusingaprotocolknownasOpenSearch.Enhancementstoimprovesearchresponsetimesandtherelevancerankingofresultswerealsomade.
Duringthereportingperiod,theLibrarysoughttomakeiteasiertocataloguedigitalanddigitisedresourcesthroughthereleaseofguidelinesoncataloguingremoteaccesselectronicresources,andonmicroformcataloguing.ThereleaseofanewversionofthedesktopsoftwareforcataloguingmakesiteasiertoaddrecordsinChineseauto-transliterationscripts.
UseofLibrariesAustraliacontinuedtogrow,includingthroughanexchangeofmaterialsbetweenAustralianandNewZealandlibraries.Atotalof5474itemsweresuppliedtoNewZealandlibrariesand2054itemsweresuppliedtoAustralianlibrariesfromNewZealand.
PictureAustraliaaddedthreenewparticipantsin2006–2007:TheAustralian
NationalUniversitySchoolofArt,theCurtinUniversityLibraryandtheHistoricHousesTrustofNewSouthWales.Anewphotographictheme—ourtown—allowedAustralianstocontributephotographsoftheirhometownsandotherlocalspacestoPictureAustraliaviatheFlickrphotograph-sharingservice.
TheARROWDiscoveryService,whichintegratesaccessto70000scholarlyresearchoutputsfromacrosstheuniversitylibrarysector,demonstratesthegrowthininstitutionalrepositoriesholdingdigitalcontent.
Anewdevelopmentprojecttobringtogetheraccesstorichhistoricalinformationaboutindividualscommencedin2006–2007.KnownasPeopleAustralia,theproposedservicewillmakeiteasiertolocatebiographicalinformationaboutsignificantAustraliansfromasinglewebaccesspoint.
InMay2007,anagreementwassignedbetweentheLibraryandtheUS-basedOCLC(OnlineComputerLibraryCenter)thatgivesallAustralianlibrarieswhichsubscribetoLibrariesAustraliaunlimitedcataloguingandsearchaccesstoWorldCat.WorldCatisthelargestbibliographicdatabaseintheworldcontaininginformationonover1billionitemsheldbyalmost60000librariesin110countries.Theagreementcameintoeffecton1July2007.
NationalLibraryofAustraliaAnnual Report 2006–200778
financial statements4
NationalLibraryofAustraliaAnnual Report 2006–200780
1 INTRODUCTION4 FINANCIALSTATEMENTS 81
DamianMcDonaldHospitalityintheLibraryfoyer2004
AudIted fINANCIAL stAtemeNts
IndependentAuditReport 82
Certificate—StatementbyCouncilMembers 84
IncomeStatement 85
BalanceSheet 86
StatementofCashFlows 87
StatementofChangesinEquity(Consolidated) 88
StatementofChangesinEquity(NLA) 89
ScheduleofCommitments 90
ScheduleofContingencies(Consolidated) 91
ScheduleofContingencies(NLA) 92
NotesToandFormingPartoftheFinancialStatements 93
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–200782
1 INTRODUCTION4 FINANCIALSTATEMENTS 83
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–200784
1 INTRODUCTION4 FINANCIALSTATEMENTS 85
2
NATIONAL LIBRARY OF AUSTRALIA INCOME STATEMENT for the year ended 30 June 2007
Notes 2007 2006 2007 2006$’000 $’000 $’000 $’000
INCOME
Revenues from Government 2A 58,318 59,230 58,318 59,230
Sale of goods and rendering of services 2B 7,661 7,665 7,596 7,679 Interest 2C 2,464 1,617 2,333 1,518 Royalties 2D 364 374 359 367 Other 2E 5,409 3,126 3,821 3,043
74,216 72,012 72,427 71,837
GainsSale of assets 2F 177 - 177 - Other gains 2G 7 2 7 2 Total gains 184 2 184 2
Total Income 74,400 72,014 72,611 71,839
EXPENSESEmployee benefits 3A 31,662 30,997 31,662 30,997 Suppliers 3B 17,211 17,707 17,075 17,652 Grants 3C 465 440 427 427 Depreciation and amortisation 3D 18,350 18,980 18,350 18,980 Finance costs 3E 16 29 16 29 Write-down and impairment of assets 3F 326 310 310 256 Net loss from sale of assets 3G - 47 - 47 Other expenses 3H 52 55 52 55
68,082 68,565 67,892 68,443
Operating Surplus Attributable to the Australian Government 6,318 3,449 4,719 3,396
Revenue
Total revenue
Total Expenses
Consolidated NLA
The above statement should be read in conjunction with the accompanying notes.
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–200786
3
NATIONAL LIBRARY OF AUSTRALIA BALANCE SHEET as at 30 June 2007
Notes 2007 2006 2007 2006$’000 $’000 $’000 $’000
ASSETSFinancial assetsCash and cash equivalents 4A 46,322 29,709 44,799 29,478 Trade and other receivables 4B 1,227 1,107 1,174 1,101 Investments 4C 1,820 1,594 - - Accrued revenues 4D 765 779 765 779 Total financial assets 50,134 33,189 46,738 31,358
Non-financial assetsLand and buildings 5A, D, I 171,910 157,835 171,910 157,835 Infrastructure, plant and equipment 5B, C, D 1,485,624 1,489,818 1,485,624 1,489,818 Intangibles 5E, F 5,665 6,290 5,665 6,290 Inventories 5G 1,408 1,301 1,202 1,139 Other non-financial assets 5H 1,880 1,853 1,880 1,853 Total non-financial assets 1,666,487 1,657,097 1,666,281 1,656,935
Total Assets 1,716,621 1,690,286 1,713,019 1,688,293
LIABILITIESPayablesSuppliers 6A 4,670 3,499 4,670 3,499 Grants 6B 38 7 28 7 Other payables 6C 210 181 210 181 Total payables 4,918 3,687 4,908 3,687
Interest Bearing LiabilitiesLeases 7 71 182 71 182 Total interest bearing liabilities 71 182 71 182
ProvisionsEmployees provisions 8 10,581 10,645 10,581 10,645 Total provisions 10,581 10,645 10,581 10,645
Total Liabilities 15,570 14,514 15,560 14,514
Net Assets 1,701,051 1,675,772 1,697,459 1,673,779
EQUITYContributed equity 21,541 16,563 21,541 16,563 Reserves 252,900 238,917 252,900 238,917 Retained surplus 1,426,610 1,420,292 1,423,018 1,418,299 Total Equity 1,701,051 1,675,772 1,697,459 1,673,779
Current Assets 52,544 35,558 49,082 33,690 Non-Current Assets 1,664,077 1,654,728 1,663,937 1,654,603 Current Liabilities 13,426 12,513 13,416 12,513 Non-Current Liabilities 2,144 2,001 2,144 2,001
Consolidated NLA
The above statement should be read in conjunction with the accompanying notes.
1 INTRODUCTION4 FINANCIALSTATEMENTS 87
4
NATIONAL LIBRARY OF AUSTRALIA STATEMENT OF CASH FLOWS for the year ended 30 June 2007
Notes 2007 2006 2007 2006OPERATING ACTIVITIES $’000 $’000 $’000 $’000 Cash received
Goods and services 9,074 9,542 9,003 9,516 Appropriations 58,318 59,230 58,318 59,230 Interest 2,220 1,512 2,137 1,415 Net GST received 1,459 2,153 1,459 2,153 Other cash received 3,155 1,126 1,551 929 Cash received on behalf of others 120 254 120 254
Total cash received 74,346 73,817 72,588 73,497 Cash used
Employees (32,438) (31,761) (32,438) (31,762)Suppliers (17,256) (19,426) (17,043) (19,229)Borrowing costs (17) (29) (17) (29)Other cash used (433) (461) (406) (448)
Total cash used (50,144) (51,677) (49,904) (51,468)Net cash from or (used by) Operating Activities 9 24,202 22,140 22,684 22,029
INVESTING ACTIVITIESCash received
Proceeds from sales of property, plant and equipment 208 2 208 2 Investments 8,526 166 8,319 -
Total cash received 8,734 168 8,527 2 Cash Used
Purchase of property, plant and equipment (11,710) (23,365) (11,710) (23,365)Purchase of intangibles (728) (2,188) (728) (2,188)Investments (8,752) (330) (8,319) -
Total cash used (21,190) (25,883) (20,757) (25,553)Net cash from or (used by) Investing Activities (12,456) (25,715) (12,230) (25,551)
FINANCING ACTIVITIESCash received
Appropriations – contributed equity 4,978 7,485 4,978 7,485 Total cash received 4,978 7,485 4,978 7,485 Cash used
Repayment of debt (111) (98) (111) (98)Total cash used (111) (98) (111) (98)Net cash from or (used by) financing activities 4,867 7,387 4,867 7,387
Net increase or (decrease) in cash held 16,613 3,812 15,321 3,865 Cash at the beginning of the reporting period 29,709 25,897 29,478 25,613
Cash at the end of the reporting period 4A 46,322 29,709 44,799 29,478
Consolidated NLA
The above statement should be read in conjunction with the accompanying notes.
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–200788
5
NATIONAL LIBRARY OF AUSTRALIA STATEMENT OF CHANGES IN EQUITY (CONSOLIDATED) for the year ended 30 June 2007
2007 2006 2007 2006 2007 2006 2007 2006$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000
Opening balanceBalance carried forward from previous period 1,420,292 1,416,814 238,917 314,838 16,563 9,078 1,675,772 1,740,730Adjustment for errors - - - - - - - - Adjustment for changes in accounting policies - 29 - - - - - 29 Adjusted opening balance 1,420,292 1,416,843 238,917 314,838 16,563 9,078 1,675,772 1,740,759
Income and expenseIncome and expenses recognised directly in equityRevaluation adjustment - - 13,983 (75,921) - - 13,983 (75,921) Subtotal income and expenses recognised directly in equity - - 13,983 (75,921) - - 13,983 (75,921) Surplus for the period 6,318 3,449 - - - - 6,318 3,449 Total income and expenses 6,318 3,449 13,983 (75,921) - - 20,301 (72,472)
of which:attributable to Australian Government 6,318 3,449 13,983 (75,921) - - 20,301 (72,472)
Transactions with ownersDistributions to ownersReturns on capital:
Dividends - - - - - - - - Returns on capital:
Restructuring - - - - - - - - Other - - - - - - - -
Contributions by ownersAppropriations (equity injections) - - - - 4,978 7,485 4,978 7,485 Other
Restructuring - - - - - - - -
Sub-total transactions with owners - - - - 4,978 7,485 4,978 7,485 Transfers between equity components - - - - - - - - Closing balance as at 30 June 1,426,610 1,420,292 252,900 238,917 21,541 16,563 1,701,051 1,675,772
Retained EarningsAsset Revaluation
Reserve Total Equity Contributed equity /
capital
The above statement should be read in conjunction with the accompanying notes.
1 INTRODUCTION4 FINANCIALSTATEMENTS 89
6
NATIONAL LIBRARY OF AUSTRALIA STATEMENT OF CHANGES IN EQUITY (NLA) for the year ended 30 June 2007
2007 2006 2007 2006 2007 2006 2007 2006 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000
Opening balanceBalance carried forward from previous period 1,418,299 1,414,874 238,917 314,838 16,563 9,078 1,673,779 1,738,790Adjustment for errors - - - - - - - - Adjustment for changes in accounting policies - 29 - - - - - 29 Adjusted opening balance 1,418,299 1,414,903 238,917 314,838 16,563 9,078 1,673,779 1,738,819
Income and expenseIncome and expenses recognised directly in equityRevaluation adjustment - - 13,983 (75,921) - - 13,983 (75,921) Subtotal income and expenses recognised directly in equity - - 13,983 (75,921) - - 13,983 (75,921) Surplus for the period 4,719 3,396 - - - - 4,719 3,396 Total income and expenses 4,719 3,396 13,983 (75,921) - - 18,702 (72,525)
of which:attributable to Australian Government 4,719 3,396 13,983 (75,921) - - 18,702 (72,525)
Transactions with ownersDistributions to ownersReturns on capital:
Dividends - - - - - - - - Returns on capital:
Restructuring - - - - - - - - Other - - - - - - - -
Contributions by OwnersAppropriations (equity injections) - - - - 4,978 7,485 4,978 7,485 Other
Restructuring - - - - - - - -
Sub-total transactions with owners - - - - 4,978 7,485 4,978 7,485 Transfers between equity components - - - - - - - - Closing balance as at 30 June 1,423,018 1,418,299 252,900 238,917 21,541 16,563 1,697,459 1,673,779
Retained Earnings Asset Revaluation
Reserve Contributed equity /
capital Total Equity
The above statement should be read in conjunction with the accompanying notes.
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–200790
7
NATIONAL LIBRARY OF AUSTRALIA SCHEDULE OF COMMITMENTS as at 30 June 2007
2007 2006 2007 2006BY TYPE $’000 $’000 $’000 $’000 Commitments ReceivableGST recoverable on commitments (1,867) (841) (1,867) (841)Other (1,727) (1,479) (1,727) (1,479)Total commitments receivable (3,594) (2,320) (3,594) (2,320)
Capital CommitmentsBuildings 13,703 1,347 13,703 1,347 Infrastructure, plant and equipment 370 26 370 26 Collections 1 362 221 362 221 Total capital commitments 14,435 1,594 14,435 1,594
Other commitmentsOperating leases 2 4,620 4,454 4,620 4,454 Other commitments 3 3,271 3,620 3,271 3,620 Total Other Commitments 7,891 8,074 7,891 8,074
Net Commitments By Type 18,732 7,348 18,732 7,348
BY MATURITY
Commitments Receivable
Other commitments receivableOne year or less (2,051) (1,658) (2,051) (1,658)From one to five years (1,481) (555) (1,481) (555)Over five years (62) (107) (62) (107)
Total operating commitments receivable (3,594) (2,320) (3,594) (2,320)
Capital CommitmentsOne year or less 10,128 1,426 10,128 1,426 From one to five years 4,307 168 4,307 168 Over five years - - - - Total capital commitments 14,435 1,594 14,435 1,594
Operating Lease CommitmentsOne year or less 867 749 867 749 From one to five years 3,066 2,531 3,066 2,531 Over five years 687 1,174 687 1,174 Total operating lease commitments 4,620 4,454 4,620 4,454
Other CommitmentsOne year or less 2,216 2,810 2,216 2,810 From one to five years 1,055 810 1,055 810 Over five years - - - - Total other commitments 3,271 3,620 3,271 3,620
Net Commitments By Maturity 18,732 7,348 18,732 7,348
NB: Commitments are GST inclusive where relevant.
1 Collection commitments represent contracts for the purchase of collection items. 2 Operating leases included are effectively non-cancellable and comprise:
Lease for warehouse which expires in May 2013; Lease for an exhibitions workshop which expires in November 2007 and has a total contingent rental component of $37,877; and Agreements for the provision of motor vehicles to senior executive officers.
3 Other commitments primarily consist of the provision of computer services, security, legal services, cleaning, building maintenance and postal services with a total contingent rental component of $977,204.
1 INTRODUCTION4 FINANCIALSTATEMENTS 91
8
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NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007929
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1 INTRODUCTION4 FINANCIALSTATEMENTS 93
NAtIoNAL LIBRARy of AustRALIA
Notes to ANd foRmING pARt of tHe fINANCIAL stAtemeNtsfor the year ended 30 June 2007
Note description page Number
1 SummaryofSignificantAccountingPolicies 94
2 Income 102
3 Expenses 103
4 FinancialAssets 105
5 Non-financialAssets 106
6 Payables 114
7 InterestBearingLiabilities 114
8 Provisions 115
9 CashFlowReconciliation 116
10 ContingentLiabilitiesandAssets 116
11 RemunerationofCouncilMembers 117
12 RelatedPartyDisclosures 117
13 ExecutiveRemuneration 118
14 RemunerationofAuditors 118
15 AverageStaffingLevels 118
16 TrustMoneyControlledbytheLibrary 118
17 FinancialInstruments 121
18 Appropriations 123
19 CompensationandDebtReliefinCertainCircumstances 124
20 ReportingofOutcomes 124
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–200794
11
NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS
Note 1: Summary of Significant Accounting Policies
1.1 Basis of Accounting
The financial statements are required by clause 1(b) of Schedule 1 to the Commonwealth Authorities and Companies Act 1997 and are a general purpose financial report.
The continued existence of the National Library of Australia (NLA) in its present form and with its present outputs is dependent on Government policy and on continuing appropriations by the Parliament.
The statements have been prepared in accordance with: Finance Minister’s Orders (being the Commonwealth Authorities and Companies (Financial Statements for reporting periods ending on or after 1 July 2006) Orders) with the exception of Section 37.2, where the Library has an exemption from the requirement not to depreciate heritage and cultural assets with useful lives exceeding 200 years. Australian Accounting Standards issued by the Australian Accounting Standards Board (AASB) that apply for the reporting period.
The NLA and Consolidated financial reports have been prepared on an accrual basis and are in accordance with historical cost convention, except for certain assets at fair value. Except where stated, no allowance is made for the effect of changing prices on the results or the financial position.
The financial report is prepared in Australian dollars and values rounded to the nearest thousand dollars unless otherwise specified.
Unless an alternative treatment is specifically required by an Australia Accounting Standard or the Finance Minister’s Orders, assets and liabilities are recognised in the NLA and Consolidated Balance Sheet when and only when it is probable that future economic benefits will flow to the Library and the amounts of the assets or liabilities can be reliably measured. However, assets and liabilities arising under agreements equally proportionately unperformed are not recognised unless required by an Accounting Standard. Liabilities and assets that are unrealised are reported in the Schedule of Commitments and the Schedule of Contingencies (other than unquantifiable or remote contingences, which are reported at Note 10).
Unless alternative treatment is specifically required by an accounting standard, revenues and expenses are recognised in the NLA and Consolidated Income Statement when and only when the flow or consumption or loss of economic benefits has occurred and can be reliably measured.
1.2 Principles of Consolidation
The consolidated financial statements are those of the economic entity, comprising the NLA (parent entity) and the Library’s Trust Accounts. Details of the Trust Accounts may be found at Note 16. The accounts of the Library’s Trust Accounts are prepared for the period 1 July 2006 to 30 June 2007 using accounting policies consistent with those of the NLA. The effects of transactions and balances between entities are eliminated in full.
1.3 Significant Accounting Judgements and Estimates
No accounting assumptions or estimates have been identified that have a significant risk of causing a material adjustment to carrying amounts of assets and liabilities within the next accounting period.
1 INTRODUCTION4 FINANCIALSTATEMENTS 95
12
1.4 Statement of Compliance
Australian Accounting Standards require a statement of compliance with International Financial Reporting Standards (IFRS) to be made where the financial report complies with these standards. Some Australian equivalents to IFRS and other Australian Accounting Standards contain requirements specific to not-for-profit entities that are inconsistent with IFRS requirements. The Library is a not-for-profit entity and has applied these requirements, so while this financial report complies with Australian Accounting Standards including Australian Equivalents to International Financial Reporting Standards (AEIFRSs) it cannot make this statement.
Adoption of new Australian Accounting Standard Requirements
The Library has early adopted AASB 2007-5 Amendments to Australian Accounting Standard – Inventories Held for Distribution by Not-for-Profit Entities. The amended standard removes the requirement to carry inventory held for distribution (i.e. not for sale) at the lower of cost or current replacement cost and replaces this with cost adjusted when applicable for any loss of service potential. This early adoption did not require any consequential adjustments to the Library’s valuation of inventories held for distribution. No other accounting standards have been adopted earlier than the effective date in the current period.
The Library is required to disclose Australian Accounting Standards and Interpretations which have been issued, but are not yet effective that have not been early adopted by the Library. The Library has not early adopted any Australian Accounting Standards or Interpretations, which would have resulted in a change to the Library’s accounting policies or have effected the amounts reported in the current or prior periods or are estimated to have a financial affect in future reporting periods.
Other effective requirement Changes
The following amendments, revised standards or interpretations have become effective, but have had no financial impact or do not apply to the current operations of the Library.
Amendments:2006-1 Amendments to Australian Accounting Standards [AASBs 1, 101, and 124] 2006-4 Amendments to Australian Accounting Standards [AASBs 1, 132, 139, 1023 and 1038]2006-5 Amendments to Australian Accounting Standards [AASBs 1 and 139] 2006-6 Amendments to Australian Accounting Standards [AASB 3] 2006-9 Amendments to Australian Accounting Standards [AASBs 4, 132, 139, and 1023] 2006-1 Amendments to Australian Accounting Standards [AASB 121] 2006-3 Amendments to Australian Accounting Standards [AASB 1045]
InterpretationsUIG 4 Determining whether an Arrangement contains a Lease UIG 5 Rights to Interest arising from Decommissioning, Restoration and Environmental Rehabilitation Funds UIG 7 Applying the Restatement Approach under AASB 129 Financial Reporting in Hyperinflationary Economies UIG 8 Scope of AASB 2 UIG 9 Reassessment of Embedded Derivatives
Future Australian Accounting Standard requirements
The following new standards, amendments to standards or interpretations have been issued by the Australian Accounting Standards Board, but are effective for future reporting periods. It is estimated that the impact of adopting these pronouncements when effective will have no material financial impact on future reporting periods.
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13
Financial instrument disclosure
AASB 7 Financial Instruments: Disclosure is effective for reporting periods beginning on or after 1 January 2007 (the 2007-08 financial year) and amends the disclosure requirements for financial instruments. In general AASB 7 requires greater disclosure than is presently required. Associated with the introduction of AASB 7 a number of accounting standards were amended to reference the new standard or remove the present disclosure requirements through 2006-10. Amendments to Australian Accounting Standards [ASSB 1, AASB 4, AASB 101, AASB 114, AASB 117, AASB 132, AASB 133, AASB 139, AASB 1023 and AASB 1038]. These changes have no financial impact, but will affect the disclosure presented in future financial reports.
Other
The following standards and interpretations have been issued but are not applicable to the operations of the Library.
AASB 1049 Financial Reporting of General Government Sectors by Governments UIG 10 Interim Financial Reporting and Impairment
1.5 Revenue
Resources Received Free of Charge
Services received free of charge are recognised as revenue when and only when a fair value can be reliably determined and the services would have been purchased if they had not been donated. Use of those resources is recognised as an expense. Contributions of assets at no cost of acquisition or for nominal consideration are recognised at their fair value when the asset qualifies for recognition.
Resources received free of charge are recorded as either revenue or gains depending on their nature i.e. whether they have been generated in the course of the ordinary activities of the Library.
Other Types of Revenue
Revenue from the sale of goods and services is recognised when:
the risks and rewards of ownership have been transferred to the buyer; the seller retains no managerial involvement, nor effective control over the goods; the revenue and transaction costs can be reliably measured; and it is probable that the economic benefits associated with the transaction will flow to the Library.
Revenue from rendering services is recognised by reference to the stage of completion of the contract at the reporting date. The revenue is recognised when:
the amount of revenue, stage of completion and transaction costs incurred can be reliably measured; and the probable economic benefits with the transaction will flow to the Library.
The stage of completion of contracts at the reporting date is determined by reference to the proportion that costs incurred to date bear to the estimated total costs of the transaction.
Receivables for goods and services are recognised at the nominal amounts due less any allowance for bad and doubtful debts. Collectability of debts is reviewed at balance date. Provisions are made when collectability of the debt is no longer probable.
1 INTRODUCTION4 FINANCIALSTATEMENTS 97
14
Interest revenue is recognised using the effective interest method as set out in AASB 139 FinancialInstruments: Recognition and Measurement.
Revenues from Government
Amounts appropriated for Departmental outputs appropriations for the year (adjusted for any formal additions and reductions) are recognised as revenue, except for certain amounts that relate to activities that are reciprocal in nature, in which case revenue is recognised only when it has been earned.
Appropriations receivable are recognised at their nominal amounts.
1.6 Gains
Other Resources Received Free of Charge
Resources received free of charge are recognised as gains when and only when a fair value can be reliably determined and the services would have been purchased if they had not been donated. Use of those resources is recognised as an expense.
Contributions of assets at no cost of acquisition or for nominal consideration are recognised as gains at their fair value when the asset qualifies for recognition and they were not received in the course of the ordinary activities of the Library or from another Government Authority or Authority as a consequence of a restructuring.
Sale of Assets
Gains from disposal of non-current assets are recognised when control of the asset has passed to the buyer.
1.7 Transactions by the Government as Owner
Equity Injections
Amounts appropriated which are designated as ‘equity injections’ for a year (less any formal reductions) are recognised directly in Contributed Equity in that year.
Other distribution to owners
The FMOs require that distributions to owners be debited to contributed equity unless in the nature of a dividend.
1.8 Employee entitlements
Liabilities for services rendered by employees are recognised at the reporting date to the extent that they have not been settled.
Liabilities for ‘short-term employee benefits’ (as defined in AASB 119) and termination benefits due within twelve months are measured at their nominal amounts. The nominal amount is calculated with regard to the rates expected to be paid on settlement of the liability. All other employee benefit liabilities are measured as the present value of the estimated future cash outflows to be made in respect of services provided by employees up to the reporting date.
Leave
The liability for employee benefits includes provision for annual leave and long service leave. No provision has been made for sick leave, as all sick leave is non-vesting and the average sick leave
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–200798
15
taken in the future by employees of the Library is estimated to be less than the annual entitlement for sick leave.
The leave liabilities are calculated on the basis of employees’ remuneration, including an on-cost for accruing leave entitlements and the Library’s employer superannuation contribution rates to the extent that the leave is likely to be taken during service rather than paid out on termination. These on-costs are recognised because while the employee is taking leave, superannuation and leave entitlements continue to accrue.
The liability for long service leave has been determined by reference to the work of an actuary undertaken in May 2006. The estimate of the present value of the liability takes into account attrition rates and pay increases through promotion and inflation.
Separation and redundancy
Provision is also made for separation and redundancy benefit payments in circumstances where the Library has developed a detailed formal plan for termination and has informed those employees affected that it will carry out the terminations.
Superannuation
Employees of the Library are members of the Commonwealth Superannuation Scheme (CSS), the Public Sector Superannuation Scheme (PSS) or the PSS accumulation plan (PSSap). The CSS and PSS are defined benefit schemes for the Commonwealth. The PSSap is a defined contribution scheme. The liability for the defined benefit schemes is recognised in the financial statements of the Australian Government and is settled by the Australian Government in due course.
The Library makes employer contributions to the Employee Superannuation Scheme at rates determined by an actuary to be sufficient to meet the cost to the Australian Government of the superannuation entitlements of the Library’s employees. The Library accounts for the contributions as if they were contributions to defined contribution plans.
From 1 July 2005, new employees are eligible to join the PSSap scheme.
The liability for superannuation recognised as at 30 June represents outstanding contributions.
1.9 Leases
A distinction is made between finance leases and operating leases. Finance leases effectively transfer from the lessor to the lessee substantially all the risks and benefits incidental to ownership of leased non-current assets. An operating lease is not a finance lease. In operating leases, the lessor effectively retains substantially all such risks and benefits.
Where a non-current asset is acquired by means of a finance lease, the asset is capitalised at either the fair value of the lease property or if lower, the present value of minimum lease payments at the inception of the contract and a liability is recognised at the same time and for the same amount. The discount rate used is the interest rate implicit in the lease. Leased assets are amortised over the period of the lease. Lease payments are allocated between the principal component and the interest expense.
Operating lease payments are expensed on a straight line basis which is representative of the pattern of benefits derived from the leased assets.
1.10 Borrowing Costs
All borrowing costs are expensed as incurred.
1 INTRODUCTION4 FINANCIALSTATEMENTS 99
16
1.11 Cash
Cash comprises notes and coins on hand and any on demand deposits held at call with a bank or financial institution. Cash is recognised at its nominal amount.
1.12 Financial Risk Management
The Library’s activities expose it to normal commercial financial risk. As a result of the nature of the Library’s activities and internal and Australian Government policies dealing with the management of financial risk, the Library’s exposure to market, credit, liquidity and cash flow and fair value interest rate risk is considered to be low.
1.13 Investments
Investments are initially measured at their fair value.
1.14 Derecognition of Financial Assets and Liabilities
Financial assets are derecognised when the contractual rights to the cash flows from the financial asset expire or the asset is transferred to another entity. In the case of a transfer to another entity, it is necessary that the risks and rewards of ownership are also transferred.
Financial liabilities are derecognised when the obligation is discharged, cancelled or expires.
1.15 Impairment of Financial Assets
Financial Assets are assessed for impairment at each balance date.
1.16 Suppliers and other payables
Supplier and other payables are recognised at amortised cost. Liabilities are recognised to the extent that the goods or services have been received (and irrespective of having been invoiced).
1.17 Contingent Liabilities and Contingent Assets
Contingent liabilities and assets are not recognised in the Balance Sheet, but are reported in the relevant schedules and notes. They may arise from uncertainty as to the existence of a liability or asset, or represent an existing liability or asset in respect of which settlement is not probable or the amount cannot be reliably measured. Contingent assets are reported when settlement is probable and contingent liabilities are recognised when settlement is greater than remote.
1.18 Acquisition of Assets
Assets are recorded at cost on acquisition except as stated below. The cost of acquisition includes the fair value of assets transferred in exchange and liabilities undertaken. Financial assets are initially measured at their fair value plus transaction costs where appropriate.
Assets acquired at no cost or for nominal consideration are initially recognised as assets and revenues at their fair value at the date of acquisition, unless acquired as a consequence of restructuring of administrative arrangements. In the latter case, assets are initially recognised as contributions by owners at the amounts at which they were recognised in the transferor entity’s accounts immediately prior to restructuring.
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17
1.19 Property (Land, Buildings and Infrastructure), Plant and Equipment
Asset Recognition Threshold
Purchases of property, plant and equipment are recognised initially at cost in the Balance Sheet, except for purchases costing less than $1,500 (GST exclusive), which are expensed in the year of acquisition (other than where they form part of a group of similar items which are significant in total). The threshold for the recognition of software assets is $2,000 (GST exclusive). The purchase of library material regardless of the amount, other than serials, is capitalised as part of the National Collection.
Revaluations
Fair values for each class of assets are determined as shown in the following table.
Asset Class Fair Value Measured at: Land Land upon which the National Library building stands: highest
and best use with recognition of the restrictive zoning within the Parliamentary Triangle and the inability of the asset to be disposed due to legislation or Government policy. Other land:market selling price.
Building Depreciated replacement cost recognising that the National Library building is a special purpose heritage building. Reproduction costs for the Library’s Repository.
Leasehold Improvements Depreciated replacement cost.
Plant and Equipment Where there is an identifiable recognised market – Current market buying price and where there is no identifiable recognised market (i.e. specialised assets) – Depreciated replacement cost.
National Collection Depreciated replacement cost and market buying value.
Following initial recognition at cost, property, plant and equipment and the National Collection are carried at fair values less accumulated depreciation and accumulated impairment losses. Valuations are conducted with sufficient frequency to ensure that the carrying amount of assets do not materially differ with the assets’ fair value as at the reporting date. The regularity of independent valuations depends upon the volatility of movements in market values for the relevant assets.
Revaluation adjustments are made on a class basis. Any revaluation increment is credited to equity under the heading of asset revaluation reserve except to the extent that it reverses a previous revaluation decrement of the same asset class that was previously recognised directly through the Income Statement. Revaluation decrements for a class of assets are recognised through the Income Statement except to the extent that they reverse a previous revaluation increment for that class. Any accumulated depreciation as at the revaluation date is eliminated against the gross carrying amount of the asset and the asset restated to the revalued amount.
Depreciation and Amortisation
Depreciable property, plant and equipment is written-off to the estimated residual value over their estimated useful lives to the Library, using in all cases the straight-line method of depreciation. Leasehold improvements are amortised on a straight-line basis over the lesser of the estimated useful life of the improvements or the unexpired period of the lease.
1 INTRODUCTION4 FINANCIALSTATEMENTS 101
18
Depreciation/amortisation rates (useful lives), residual values and methods are reviewed at each reporting date and necessary adjustments are recognised in the current, or current and future reporting periods, as appropriate.
Depreciation and amortisation rates applying to each class of depreciable assets are based on the following useful lives:
2007 2006Building and building improvements 10 to 200 years 10 to 200 yearsLeasehold improvements Lease term Lease termPlant and equipment 1 to 25 years 1 to 25 yearsNational collection – general collection 50 years 50 yearsNational Collection other than the general collection 20 to 825 years 20 to 825 years
All assets were assessed for impairment at 30 June 2007. Where indications of impairment exist, the recoverable amount is estimated and an impairment adjustment made if the asset’s recoverable amount is less than its carrying amount.
The recoverable amount of an asset is the higher of its fair value less costs to sell and its value in use. Value in use is the present value of the future cash flows expected to be derived from the asset. Where the future economic benefit of an asset is not primarily dependent on the asset’s ability to generate future cash flows and the asset would be replaced if the Library were deprived of the asset, its value in use is taken to be its depreciated replacement cost.
1.20 Intangibles
The Library’s intangibles comprise purchased software and internally developed software for internal use. These assets are carried at cost.
Software is amortised on a straight-line basis over its anticipated useful life. The useful lives of the Library’s software is 2 to 10 years (2005-06: 2 to 10 years).
All software assets were assessed for indications of impairment as at 30 June 2007.
1.21 Inventories
Inventories held for sale are valued at the lower of cost and net realisable value. Inventories held for distribution are measured at cost adjusted when applicable for any loss of service potential.
Costs incurred in bringing each item of inventory to its present location and condition is assigned as follows:
stores – purchase cost on a first-in-first-out basis adjusted when applicable for any loss of service potential; and finished goods and work-in-progress – cost of direct materials and labour plus attributable costs that are capable of being allocated on a reasonable basis.
Inventories acquired at no cost or nominal consideration are measured at current replacement cost at the date of acquisition.
1.22 Taxation
The Library is exempt from all forms of taxation except fringe benefits tax and the goods and services tax (GST).
Revenues, expenses and assets are recognised net of GST:
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007102
19
except where the amount of GST incurred is not recovered from the Australian Taxation Office; andexcept for receivables and payables.
1.22 Foreign Currency
Transactions denominated in a foreign currency are converted at the rate of exchange at the date of the transaction. Foreign currency receivables and payables are translated at the exchange rates current as at the balance date. Associated currency gains or losses are not material.
1.23 Restricted Assets
The Library controls the following assets that have restrictions on the manner in which the assets can be deployed:
the National Library building and the land upon which it stands, Note 5 refers; and moneys held in trust funds which represent donations and bequests, which are subject to limitations as to the purpose for which they may be applied, Note 16 refers.
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
Note 2: Income
Revenues
Note 2A – Revenues from Government
Appropriations for outputs 58,318 59,230 58,318 59,230 Total revenues from government 58,318 59,230 58,318 59,230
Note 2B – Sale of goods and rendering of services
Provision of goods to - related entities 22 10 22 10 Provision of goods to - external entities 1,196 1,103 1,125 1,077 Total sales of goods 1,218 1,113 1,147 1,087
Rendering of services to - related entities 829 776 829 776 Rendering of services to - external entities 5,614 5,776 5,620 5,816 Total rendering of services 6,443 6,552 6,449 6,592
Total sales of goods and rendering of services 7,661 7,665 7,596 7,679
Note 2C – Interest
Deposits 2,464 1,617 2,333 1,518 Total interest 2,464 1,617 2,333 1,518
1 INTRODUCTION4 FINANCIALSTATEMENTS 103
20
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
Note 2D – Royalties
Database royalties 356 359 355 359 Non-database royalties 8 15 4 8 Total royalties 364 374 359 367
Note 2E – Other revenue
Resources received free of charge 2,249 2,057 2,249 2,057 Grants and other non-reciprocal payments by other entities 1,524 799 1,524 799 Other revenue 1,636 270 48 187 Total other revenue 5,409 3,126 3,821 3,043
GAINS
Note 2F – Sale of assets
Infrastructure, plant and equipmentProceeds from the sale 208 - 208 - Carrying value of assets sold (31) - (31) - Selling expense - - - -
Net gain from sale of assets 177 - 177 -
Note 2G – Other gains
Sale of plant and equipment under the capitalisation threshold 7 2 7 2
Note 3: Expenses
Note 3A - Employee benefits
Wages and salaries 23,980 23,022 23,980 23,022 Superannuation 4,295 4,460 4,295 4,460 Leave and other entitlements 3,142 3,163 3,142 3,163 Separation and redundancies - 143 - 143 Other employee benefits 245 209 245 209 Total employee benefits expenses 31,662 30,997 31,662 30,997
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007104
21
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
Note 3B - Suppliers
Provision of goods - related entities 3 12 3 12 Provision of goods - external entities 4,549 4,196 4,495 4,172 Rendering of services - related entities 1,606 2,140 1,606 2,140 Rendering services - external entities 9,701 9,858 9,619 9,827 Operating lease rentals 893 962 893 962 Workers compensation premiums 459 539 459 539 Total supplier expenses 17,211 17,707 17,075 17,652
Note 3C - Grant expenses
The Library makes grants to support Australian community organisations to preserve significant documentary heritage collections. Grants to individuals are provided to scholars and writers to work on materials held in the National Collection.
Private Sector - Non-profit institutions 391 375 391 375 Private Sector - Individuals 74 65 36 52 Total grant expenses 465 440 427 427
Note 3D - Depreciation and amortisation
Depreciation:Plant and equipment 1,970 2,228 1,970 2,228 Heritage and cultural assets 11,569 12,417 11,569 12,417 Building 3,418 3,097 3,418 3,097 Total depreciation 16,957 17,742 16,957 17,742
Amortisation:Amortisation of leasehold improvements 12 10 12 10
Amortisation of assets held under finance leases 93 101 93 101 Intangibles - Computer software 1,288 1,127 1,288 1,127 Total amortisation 1,393 1,238 1,393 1,238
Total depreciation and amortisation expenses 18,350 18,980 18,350 18,980
Depreciation expenses are lower by $119,513 (2005-06: $361,858 higher) and amortisation expenses are lower by $9,770 (2005-06: $24,032 higher) than they would have been as a result of a reassessment of the useful lives of plant and equipment and software.
Note 3E – Finance costs
Leases 16 29 16 29 Total finance costs 16 29 16 29
21
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
Note 3B - Suppliers
Provision of goods - related entities 3 12 3 12 Provision of goods - external entities 4,549 4,196 4,495 4,172 Rendering of services - related entities 1,606 2,140 1,606 2,140 Rendering services - external entities 9,701 9,858 9,619 9,827 Operating lease rentals 893 962 893 962 Workers compensation premiums 459 539 459 539 Total supplier expenses 17,211 17,707 17,075 17,652
Note 3C - Grant expenses
The Library makes grants to support Australian community organisations to preserve significant documentary heritage collections. Grants to individuals are provided to scholars and writers to work on materials held in the National Collection.
Private Sector - Non-profit institutions 391 375 391 375 Private Sector - Individuals 74 65 36 52 Total grant expenses 465 440 427 427
Note 3D - Depreciation and amortisation
Depreciation:Plant and equipment 1,970 2,228 1,970 2,228 Heritage and cultural assets 11,569 12,417 11,569 12,417 Building 3,418 3,097 3,418 3,097 Total depreciation 16,957 17,742 16,957 17,742
Amortisation:Amortisation of leasehold improvements 12 10 12 10
Amortisation of assets held under finance leases 93 101 93 101 Intangibles - Computer software 1,288 1,127 1,288 1,127 Total amortisation 1,393 1,238 1,393 1,238
Total depreciation and amortisation expenses 18,350 18,980 18,350 18,980
Depreciation expenses are lower by $119,513 (2005-06: $361,858 higher) and amortisation expenses are lower by $9,770 (2005-06: $24,032 higher) than they would have been as a result of a reassessment of the useful lives of plant and equipment and software.
Note 3E – Finance costs
Leases 16 29 16 29 Total finance costs 16 29 16 29
1 INTRODUCTION4 FINANCIALSTATEMENTS 105
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23
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
Receivables (gross) are aged as follows:
Not overdue 988 942 935 936Overdue by
Less than 30 days 233 163 233 16330 to 60 days 5 2 5 261 to 90 days 3 1 3 1More than 90 days - - - 0
Total receivables (gross) 1,229 1,108 1,176 1,102
Receivables are represented by:Current 988 942 935 936 Non-current 239 165 239 165 Total trade and other receivables (net) 1,227 1,107 1,174 1,101
Note 4C – Investments under S.18 of the CAC Act
Fixed Term Deposit with Bank 1,820 1,594 - - Total investments 1,820 1,594 - -
Investments are represented by:Current 1,820 1,594 - - Non-current - - - - Total investments 1,820 1,594 - -
Note 4D – Other
Accrued revenues 765 779 765 779 Total other 765 779 765 779
Note 5: Non-Financial Assets
5A - Land and building
Land – at fair value 11,350 10,700 11,350 10,700 Buildings
- at fair value 154,930 138,050 154,930 138,050 - work in progress 5,596 9,041 5,596 9,041
Accumulated depreciation - - - - Total buildings and land 171,876 157,791 171,876 157,791
Leasehold improvements- fair value 34 44 34 44 - accumulated depreciation - - - -
Total leasehold improvements 34 44 34 44 Total land and building (non-current) 171,910 157,835 171,910 157,835
1 INTRODUCTION4 FINANCIALSTATEMENTS 107
24
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
5B - Plant and equipment
Plant and equipment:- fair value 10,015 8,405 10,015 8,405 - leased assets 399 399 399 399 - accumulated depreciation (1,861) - (1,861) - - accumulated amortisation (341) (248) (341) (248)
Total plant and equipment 8,212 8,556 8,212 8,556
5C – Heritage and cultural assets
National Collection - at fair value 1,488,981 1,481,262 1,488,981 1,481,262 Accumulated depreciation (11,569) - (11,569) - Total heritage and cultural 1,477,412 1,481,262 1,477,412 1,481,262
All revaluations are independent and are conducted in accordance with the revaluation policy stated at Note 1. In 2006-07, the revaluations were conducted by independent valuers from the Australian Valuation Office.
Revaluation increments of $650,000 for land (2005-06:$1,110,000); of $13,331,000 for buildings (2005-06: $317,000); and $2,000 (2005-06: decrement of $2,000) for leasehold improvements were credited to the asset revaluation reserve by class and included in the equity section of the balance sheet.
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007108
25
Not
e 5D
– A
naly
sis
of p
rope
rty,
pla
nt a
nd e
quip
men
t (C
onso
lidat
ed o
nly,
as
this
is th
e sa
me
as th
e pa
rent
ent
ity)
Tabl
e A
– R
econ
cilia
tion
of th
e op
enin
g an
d cl
osin
g ba
lanc
es o
f pro
pert
y, p
lant
and
equ
ipm
ent (
2006
-07)
$’00
0$’
000
$’00
0$’
000
$’00
0A
s at 1
Jul
y 20
06G
ross
Boo
k V
alue
10,7
00
1
47,1
35
8,8
04
1,4
81,2
62
1,6
47,9
01
Acc
umul
ated
dep
reci
atio
n / a
mor
tisat
ion
n/a
-
(2
48)
-
(2
48)
Net
Boo
k V
alue
10,7
00
1
47,1
35
8,5
56
1,4
81,2
62
1,6
47,6
53
Add
ition
s:by
pur
chas
e or
at n
o co
st
-
3
,522
1
,885
7
,719
13
,126
Rev
alua
tions
and
impa
irmen
t thr
ough
equ
ity
650
13
,333
-
-
13
,983
D
epre
ciat
ion
/ am
ortis
atio
n ex
pens
e
-
(3
,430
)
(2
,188
)
(11,
569)
(1
7,18
7)
Dis
posa
ls:
Oth
er d
ispo
sals
-
-
(
41)
-
(
41)
Net
boo
k va
lue
30 J
une
2007
11,3
50
1
60,5
60
8,2
12
1,4
77,4
12
1,6
57,5
34
Gro
ss B
ook
Val
ue
11
,350
160
,560
10
,414
1
,488
,981
1
,671
,305
A
ccum
ulat
ed d
epre
ciat
ion
/ am
ortis
atio
n an
d im
pairm
ent
-
-
(2,2
02)
(1
1,56
9)
(13,
771)
11,3
50
1
60,5
60
8,2
12
1,4
77,4
12
1,6
57,5
34
Her
itage
and
C
ultu
ral
TO
TA
LB
uild
ings
Oth
er
infr
astr
uctu
re,
plan
t and
eq
uipm
ent
Lan
d
1 INTRODUCTION4 FINANCIALSTATEMENTS 109
26
Tabl
e A
– R
econ
cilia
tion
of th
e op
enin
g an
d cl
osin
g ba
lanc
es o
f pro
pert
y, p
lant
and
equ
ipm
ent (
2005
-06)
$’00
0$’
000
$’00
0$’
000
$’00
0A
s at 1
Jul
y 20
05G
ross
Boo
k V
alue
8,
750
1
44,8
28
9,2
36
1,5
81,8
32
1,7
44,6
46
Acc
umul
ated
dep
reci
atio
n / a
mor
tisat
ion
n/a
(3,
039)
(1
43)
(
24,3
37)
(
27,5
19)
Net
Boo
k V
alue
8,
750
1
41,7
89
9,0
93
1,5
57,4
95
1,7
17,1
27
Add
ition
s:by
pur
chas
e or
at n
o co
st
84
0
8,13
8
4,07
4
1
1,51
7
24
,569
by
fina
nce
leas
e
-
-
1
-
1
Rev
alua
tions
and
impa
irmen
t thr
ough
equ
ity
1,11
0
31
5
(2
,013
)
(75
,333
)
(75
,921
)D
epre
ciat
ion
/ am
ortis
atio
n ex
pens
e
-
(3
,107
)
(2
,455
)
(12
,417
)
(17
,979
)O
ther
-
-
(24)
-
(24)
Dis
posa
ls:
Oth
er d
ispo
sals
-
-
(1
20)
-
(1
20)
Net
boo
k va
lue
30 J
une
2006
10,
700
1
47,1
35
8,5
56
1,4
81,2
62
1,6
47,6
53
Gro
ss B
ook
Val
ue
1
0,70
0
147
,135
8
,804
1
,481
,262
1
,647
,901
A
ccum
ulat
ed d
epre
ciat
ion
/ am
ortis
atio
n an
d im
pairm
ent
-
-
(2
48)
-
(2
48)
10,
700
1
47,1
35
8,5
56
1,4
81,2
62
1,6
47,6
53
Oth
er
infra
stru
ctur
e,
plan
t and
eq
uipm
ent
Her
itage
and
C
ultu
ral
TOTA
LLa
ndB
uild
ings
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007110
27
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
Note 5E – Intangibles
Computer software at cost:Internally developed - in use 1,475 1,376 1,475 1,376 Internally developed - in progress 815 473 815 473 Computer software – purchased 6,544 6,348 6,544 6,348 Total computer software 8,834 8,197 8,834 8,197
Accumulated amortisation (3,169) (1,907) (3,169) (1,907)Total intangibles (non-current) 5,665 6,290 5,665 6,290
1 INTRODUCTION4 FINANCIALSTATEMENTS 111
28
Not
e 5F
- A
naly
sis
of in
tang
ible
s (C
onso
lidat
ed o
nly,
as
this
is th
e sa
me
as th
e pa
rent
ent
ity)
Tabl
e A
– R
econ
cilia
tion
of th
e op
enin
g an
d cl
osin
g ba
lanc
es o
f int
angi
bles
(200
6-07
)
$’00
0$’
000
$’00
0A
s at 1
Jul
y 20
06G
ross
Boo
k V
alue
6,
348
1,
849
8,1
97
Acc
umul
ated
am
ortis
atio
n
(1
,327
)
(580
)
(1
,907
)N
et B
ook
Val
ue
5,02
1
1,26
9
6
,290
Add
ition
s:by
pur
chas
e or
inte
rnal
ly d
evel
oped
220
508
7
28
Am
ortis
atio
n
(909
)
(379
)
(1
,288
)
Dis
posa
ls:
Oth
er d
ispo
sals
-
(65)
(65)
Net
boo
k va
lue
30 J
une
2007
4,
332
1,
333
5,6
65
Gro
ss B
ook
Val
ue
6,54
4
2,29
0
8
,834
A
ccum
ulat
ed d
epre
ciat
ion
/ am
ortis
atio
n an
d im
pairm
ent
(2,2
10)
(9
59)
(3,1
69)
4,
334
1,
331
5,6
65
TO
TA
LC
ompu
ter
Soft
war
e -
Purc
hase
d
Com
pute
r So
ftw
are
- In
tern
ally
D
evel
oped
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007112
29
Tabl
e A
– R
econ
cilia
tion
of th
e op
enin
g an
d cl
osin
g ba
lanc
es o
f int
angi
bles
(200
5-06
)
$’00
0$’
000
$’00
0A
s at 1
Jul
y 20
05G
ross
Boo
k V
alue
10,
232
1,
518
11,7
50
Acc
umul
ated
am
ortis
atio
n
(6
,195
)
(316
)
(6
,511
)N
et B
ook
Val
ue
4,03
7
1,20
2
5
,239
Add
ition
s:by
pur
chas
e or
inte
rnal
ly d
evel
oped
1,
857
331
2,1
88
Am
ortis
atio
n ex
pens
e
(863
)
(264
)
(1
,127
)
Dis
posa
ls:
Oth
er d
ispo
sals
(10)
-
(10)
Net
boo
k va
lue
30 J
une
2006
5,
021
1,
269
6,2
90
Gro
ss B
ook
Val
ue
6,34
8
1,84
9
8
,197
A
ccum
ulat
ed d
epre
ciat
ion
/ am
ortis
atio
n an
d im
pairm
ent
(1,3
27)
(5
80)
(1,9
07)
5,
021
1,
269
6,2
90
Com
pute
r Sof
twar
e - P
urch
ased
Com
pute
r Sof
twar
e - I
nter
nally
D
evel
oped
TOTA
LC
ompu
ter
Softw
are
-Pu
rcha
sed
Com
pute
rSo
ftwar
e -
Inte
rnal
lyD
evel
oped
1 INTRODUCTION4 FINANCIALSTATEMENTS 113
30
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
Note 5G – Inventories
Inventories held for saleWork in progress 172 202 143 169 Finished goods 1,206 1,049 1,029 920
Inventories held for sale 1,378 1,251 1,172 1,089
Inventories held for distributionWork in progress 12 14 12 14 Finished goods 18 36 18 36
Inventories held for distribution 30 50 30 50 Total inventories 1,408 1,301 1,202 1,139
Inventories are categorised as follows:
Current 530 516 464 479 Non-current 878 785 738 660
1,408 1,301 1,202 1,139
During 2006-07 $720,795 (2005-06: $650,385) of inventory held for sale was recognised as an expense upon sale and $243,703 (2005-06 $242,302) of inventory held for distribution was recognised as an expense upon use.
No items of inventory are recognised at fair value less cost to sell.
Note 5H - Other Non-Financial Assets
Prepayments 1,880 1,853 1,880 1,853
All other non-financial assets are current and no indicators of impairment were found in other non-financial assets.
Note 5I - Special Categories of Assets
The National Library building ($148,150,000) and the land ($10,250,000) upon which it stands are categorised as restricted assets in accordance with the Finance Minister’s Orders made under the Commonwealth Authorities and Companies Act 1997. Restricted assets include those assets, which cannot be redeployed or disposed because of legal or government policy constraints. Specifically, the Library does not have the power to dispose of either the Library building or land upon which it stands.
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007114
31
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
Note 6: Payables
Note 6A – Suppliers
Trade creditors 4,667 3,499 4,667 3,499 Operating lease rentals 3 - 3 - Total supplier payables 4,670 3,499 4,670 3,499
All supplier payables are current and settlement is usually made net 30 days.
Note 6B – Grant payables
Individuals 38 7 28 7 Total grant payables 38 7 28 7
All grants payables are current.
This liability is recognised because grant recipients have met the conditions of the grants, but are yet to be paid.
Note 6C – Other payables
Prepaid income 210 180 210 180 Interest payable - 1 - 1 Total other payables 210 181 210 181
All other payables are current.
Note 7: Interest Bearing Liabilities
Note 7: Leases
Finance Leases 71 182 71 182 Total finance leases 71 182 71 182
Payable:Within one year
Minimum lease payments 74 126 74 126 Deduct: future finance charges (3) (15) (3) (15)
Total payable within one year 71 111 71 111 In one to five years
Minimum lease payments - 74 - 74 Deduct: future finance charges - (3) - (3)
Total payable in one to five years - 71 - 71 Finance lease recognised in the balance sheet 71 182 71 182
Finance leases exist in relation to photocopiers and facsimile machines. The leases are non-cancellable and for a fixed term of four years commencing February 2004. The Library does
1 INTRODUCTION4 FINANCIALSTATEMENTS 115
32
not guarantee the residual value of these leased assets and there are no contingent rentals.The interest rate implicit in the lease is 13.0% (2005-06: 13.0%).
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
Note 8: Provisions
Note 8 – Employee provisions
Salaries and wages 595 599 595 599 Leave 9,951 9,975 9,951 9,975 Superannuation 35 34 35 34 Separation and redundancies - 37 - 37 Total employee provisions 10,581 10,645 10,581 10,645
Employee provisions are represented by:
Current 8,437 8,700 8,437 8,700 Non-current 2,144 1,945 2,144 1,945 Total employee provisions 10,581 10,645 10,581 10,645
The classification of current includes amounts for which there is not an unconditional right to defer settlement by one year, hence in the case of employee provisions the above classification does not represent the amount expected to be settled within one year of the reporting date.
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007116
33
Consolidated NLA2007$’000
2006$’000
2007$’000
2006$’000
Note 9: Cash Flow Reconciliation
Reconciliation of cash and cash equivalents as per Balance sheet to the Cash Flow Statement
Report cash and cash equivalents as per:
Cash Flow Statement 46,322 29,709 44,799 29,478 Balance Sheet 46,322 29,709 44,799 29,478 Difference - - - -
Reconciliation of operating result to net cash from operating activities:
Operating result 6,318 3,449 4,719 3,396 Depreciation and amortisation 18,350 18,980 18,350 18,980 Loss/(Gain) on disposal of non-current assets (102) 128 (102) 128 Resources received free of charge (2,249) (2,057) (2,249) (2,057)Notional expenditure 958 980 958 980 Change in accounting policy - 29 - 29 Changes in Assets and Liabilities(Increase) / decrease in receivables and accrued revenue (106) 436 (59) 432 (Increase) / decrease in other assets (134) (457) (90) (516)Increase / (decrease) in grant payables 31 (21) 21 (21)Increase / (decrease) in other payables 29 74 29 74 Increase / (decrease) in suppliers payables 1,171 276 1,171 281 Increase / (decrease) in employee provisions (64) 323 (64) 323
Net cash from / (used by) operating activities 24,202 22,140 22,684 22,029
Non-cash financing and investing activities
Leased assets - 1 - 1 National Collection material received free of charge 1,416 1,204 1,416 1,204 Total Non-Cash Financing and Investing 1,416 1,205 1,416 1,205
Note 10: Contingent Liabilities and Assets
Quantifiable Contingencies
The Schedule of Contingencies in the financial report shows a contingent liability of $8,000 as at 30 June 2007, which represents a bank guarantee associated with the completion of offsite works for the construction of the Library’s new Repository.
The Schedule of Contingencies in the financial report shows a contingent asset of $5,000 (2005-06:$6,000) as at 30 June 2007 and this represents a recovery of an overpayment from a former member of staff.
1 INTRODUCTION4 FINANCIALSTATEMENTS 117
34
Unquantifiable Contingencies As at 30 June 2007, the Library had received a claim for loss and damage from an unsuccessful tenderer. The Library will deny liability and will defend the claim. The quantum of the claim is not specified in the pleadings and the Library considers that it can successfully defend the claim.
Note 11: Remuneration of Council members 2007 2006
The number of Council members whose total remuneration was within the following bands are as follows:
$Nil - $14,999 12 11$15,000 - $29,999 3 2Total number of Council members 15 13
Total remuneration received or due and receivable by the Council members of the Library $123,466 $106,670
Parliamentary members of Council do not receive any remuneration from the Library for their service on Council. The above disclosure excludes the Director-General, who is an executive member of the Council and whose remuneration is disclosed in Note 13. These payments are determined by the Remuneration Tribunal and paid in accordance with Sections 13 and 17A of the National Library Act 1960.
Note 12: Related Party Disclosures
National Library Council
Members of the Council during the year were:
J. Gobbo (Chairman) F. Ryan (Deputy Chair) G. Brandis to 12 March 2007 M. Ferguson J. Hay G. Lewis B. Long K. McCann J. McDonald from 22 March 2007 W. Pelz to 17 August 2006 C. Rubenstein P. Scott from 7 May 2007 D. Thomas from 18 August 2006 R. Trood from 13 June 2007 H. Williams to 7 May 2007 J. Fullerton (Director-General and Executive member of Council)
The aggregate remuneration of Council members is disclosed in Note 11.
Transactions with Council members or Council member related entities
No members of the Council have, since the end of the previous financial year received or become entitled to receive a benefit (other than a benefit included in the aggregate amount of remuneration received or due and receivable by Council members shown in the financial statements) by reason of a contract made by the National Library with the Council member or an entity in which she/he has a substantial financial interest.
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007118
35
Controlled Entities – Library Trust Accounts
The Library provides administrative support services to the Library’s trust accounts during the year free of charge. The activities funded by the trust accounts support the functions of the Library.
Note 13: Executive Remuneration Consolidated NLA
2007 2006 2007 2006
The number of senior executives who received or were due to receive total remuneration of $130,000 or more and including the Director-General:
$145,000 - $159,999 - 1 - 1$160,000 – $174,999 2 2 2 2$175,000 - $189,999 2 - 2 -$190,000 - $204,999 1 3 1 3$205,000 - $219,999 3 1 3 1$220,000 - $234,999 - 1 - 1$265,000 - $279,999 1 1 1 1
9 9 9 9
$ $ $ $ The aggregate amount of total remuneration of officers shown above. 1,814,411 1,799,909 1,814,411 1,799,909
The aggregate amount of separation and redundancy payments during the year to officers shown above. - - - -
Note 14: Remuneration of Auditors
Remuneration to the Auditor-General for auditing the financial statements for the reporting period. $ $ $ $ The fair value of services provided was: 70,570 68,175 70,570 68,175
No other services were provided by the Auditor-General.
Note 15: Average Staffing Levels
The average staffing levels for the Library during the year were: 435 445 435 445
Note 16: Trust Money Controlled by the Library
The Library operates a number of trust funds to account for donations and income from the application of donated funds. These funds are restricted assets; operate under formal trust arrangements; are only able to be used in accordance with the terms of trusts, which are for the purposes of the Library; and these moneys are also recognised in the primary financial statements. The following is a brief comment on each fund currently in operation:
1 INTRODUCTION4 FINANCIALSTATEMENTS 119
36
2007$’000
2006$’000
(a) The Morris West Trust Fund was funded by the author Morris West. The fund is used for the publication of material owned by the Library.
Balance carried forward from previous year 358 329Receipts during the year 77 32Interest received 13 19Available for payments 448 380Payments made (103) (22)Balance carried forward to next year 345 358
(b) The General Trust Fund comprises donations received for general purposes or where no purpose is specified by the donor.
Balance carried forward from previous year 967 860Receipts during the year 137 159Interest received 39 50Available for payments 1,143 1,069Payments made (56) (102)Balance carried forward to next year 1,087 967
(c) The Kenneth Baillieu Myer Trust is a bequest from the late Kenneth Baillieu Myer for the purposes of the Kenneth Myer Annual Oration as held by the Library and for such other purpose as may be considered appropriate by the Director-General.
Balance carried forward from previous year 55 61Receipts during the year - 1Interest received 2 3Available for payments 57 65Payments made (23) (10)Balance carried forward to next year 34 55
(d) The E.A. & V.I. Crome Trust is a bequest by the late E.A. Crome for the maintenance of and addition to the E.A. & V.I. Crome collection.
Balance carried forward from previous year 151 180Receipts during the year - -Interest received 6 9Available for payments 157 189Payments made - (38)Balance carried forward to next year 157 151
(e) The Acquisition Trust Fund comprises donations received specifically for the acquisition of library material.
Balance carried forward from previous year 73 61Receipts during the year 14 8Interest received 3 4Available for payments 90 73Payments made - -Balance carried forward to next year 90 73
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007120
37
2007$’000
2006$’000
(f) The H.S. Williams Trust is a bequest from the late Harold S. Williams for the maintenance of and addition to the H.S. Williams collection.
Balance carried forward from previous year 208 211Receipts during the year 72 31Interest received 8 11Available for payments 288 253Payments made (65) (45)Balance carried forward to next year 223 208
(g) The Dame Mary Gilmore Trust Account is a bequest from the late Dame Mary Gilmore for the maintenance, preservation and protection of the Dame Mary Gilmore dairies.
Balance carried forward from previous year 12 11Receipts during the year - -Interest received - 1Available for payments 12 12Payments made - -Balance carried forward to next year 12 12
(h) The Nora Heysen Trust Account is a specific bequest from the late Nora Heysen for the provision of scholarships for the study of aspects of the art of Hans Heysen or his contribution to the artistic culture of Australia; or to further the study of the art of Hans Heysen; or to promote and perpetuate the standing of Hans Heysen.
Balance carried forward from previous year - -Receipts during the year 250 -Interest received 9 -Available for payments 259 -Payments made - -Balance carried forward to next year 259 -
(i) The Ray Mathew and Eva Kollsman Trust is a bequest from the late Eva Kollsman to encourage Australian writers to work on or with the National Collection; for the acquisition and indexing of the works and papers of Australian writers as part of the National Collection; or to promote Australian writing through publications, exhibitions and public events.
Balance carried forward from previous year - -Receipts during the year 1,131 -Interest received 3 -Available for payments 1,134 -Payments made - -Balance carried forward to next year 1,134 -
1 INTRODUCTION4 FINANCIALSTATEMENTS 121
38
Not
e 17
: Fin
anci
al In
stru
men
ts
Not
e 17
A -
Inte
rest
Rat
e Ri
sk (c
onso
lidat
ed o
nly)
2007
2006
2007
2006
2007
2006
2007
2006
2007
2006
2007
2006
2007
2006
2007
2006
$’000
$’000
$’000
$’000
$’000
$’000
$’000
$’000
$’000
$’000
$’000
$’000
$’000
$’000
%%
Fina
ncia
l Ass
ets
Cas
h at
ban
k4A
2,6
24
6
,327
-
-
-
-
-
-
-
-
-
-
2,6
24
6,
327
3.51
4.01
Cas
h on
han
d4A
-
-
-
-
-
-
-
-
-
-
4
4
4
4
n/
an/
aIn
tere
st re
ceiv
able
4B
-
-
-
-
-
-
-
-
-
-
3
79
134
37
9
1
34
n/a
n/a
Rec
eiva
bles
for g
oods
an
d se
rvic
es4B
-
-
-
-
-
-
-
-
-
-
428
5
51
428
551
n/
an/
aO
ther
deb
tors
4B
-
-
-
-
-
-
-
-
-
-
4
22
422
42
2
4
22
n/a
n/a
Term
dep
osit
4A ,
C
-
-
45,5
14
24,
972
-
-
-
-
-
-
-
-
45,
514
24,
972
6.56
5.97
Tota
l
2,6
24
6
,327
4
5,51
4
24,9
72
-
-
-
-
-
-
1
,233
1,1
11
49,
371
32,
410
Tota
l Ass
ets
1,
716,
621
1,
690,
286
Fina
ncia
l Lia
bilit
ies
(Rec
ogni
sed)
Fina
nce
leas
e lia
bilit
ies
7
-
-
71
119
-
6
3
-
-
-
-
-
-
71
182
13.0
013
.00
Trad
e cr
edito
rs6A
-
-
-
-
-
-
-
-
-
-
4,6
67
3
,499
4,66
7
3,4
99
n/a
n/a
Gra
nts p
ayab
le6B
-
-
-
-
-
-
-
-
-
-
38
7
38
7
n/
an/
aIn
tere
st p
ayab
le6C
-
-
-
-
-
-
-
-
-
-
-
1
-
1
n/
an/
aTo
tal
-
-
7
1
1
19
-
63
-
-
-
-
4
,705
3,5
07
4,
776
3
,689
To
tal L
iabi
litie
s
1
5,57
0
1
4,51
4
Wei
ghte
d A
vera
ge
Eff
ectiv
e In
tere
st
Rat
e
Fina
ncia
l Ins
trum
ent
Not
esFl
oatin
g In
tere
st
Rat
eN
on-I
nter
est
Bea
ring
Fixe
d In
tere
st R
ate
Mat
urin
g In 2
to 5
yea
rs
Tot
al
> 5
yea
rs1
year
or
less
1 to
2 y
ears
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007122
39
Note 17B – Net Fair Values of Financial Assets and Liabilities
The net fair value of each class of the Library’s financial assets and liabilities equal the carrying amount for both current and preceding reporting periods.
Financial assets
The net fair values of cash, deposits on call, interest bearing deposits and non-interest-bearing monetary financial assets approximate their carrying amounts. None of the classes of financial assets are readily traded on organised markets in standardised form.
Other than for listed financial assets, none of the classes of financial assets are readily traded on organised markets in standardised form.
Financial liabilities
The net fair value for finance lease liabilities are based on discounted cash flows using current interest rates for liabilities with similar risk profiles.
The net fair values for trade creditors and grant liabilities, which are short term in nature, are approximated by their carrying amounts. None of the classes of financial liabilities are readily traded on organised markets in standardised form.
Note 17C - Credit Risk Exposures
The Library’s maximum exposures to credit risk at reporting date in relation to each class of recognised financial assets is the carrying amount of those assets as indicated in the Balance Sheet. The Library has no significant exposures to any concentrations of credit risk. The Library does not hold collateral or other security and therefore the figures for credit risk represent the maximum credit risk exposure.
1 INTRODUCTION4 FINANCIALSTATEMENTS 123
40
Not
e 18
: App
ropr
iatio
ns
Acq
uitta
l of
Aut
hori
ty t
o dr
aw c
ash
from
the
Con
solid
ated
Rev
enue
Fun
d fo
r O
rdin
ary
Ann
ual
Serv
ices
App
ropr
iatio
ns a
nd O
ther
tha
n O
rdin
ary
Serv
ices
A
ppro
pria
tion.
2007
2006
2007
2006
2007
2006
$'00
0$'
000
$'00
0$'
000
$'00
0$'
000
Bal
ance
car
ried
from
pre
viou
s per
iod
-
-
-
-
-
-
Red
uctio
ns o
f app
ropr
iatio
ns (p
rior y
ears
)-
-
-
-
-
-
A
djus
ted
bala
nce
carr
ied
from
pre
viou
s per
iod
-
-
-
-
-
-
App
ropr
iatio
n A
cts (
No.
1)59
,227
58
,786
-
-
59
,227
58
,786
A
ppro
pria
tion
Act
s (N
o.2)
-
-
4,97
8
7,48
5
4,97
8
7,48
5
App
ropr
iatio
n A
cts (
No.
3)(9
09)
-
-
-
(9
09)
-
A
ppro
pria
tion
Act
s (N
o.4)
-
-
-
-
-
-
App
ropr
iatio
n A
cts (
No.
5)-
444
-
-
-
44
4
To
tal a
ppro
pria
tions
mad
e av
aila
ble
durin
g th
e ye
ar58
,318
59
,230
4,
978
7,
485
63
,296
66
,715
To
tal a
ppro
pria
tion
avai
labl
e fo
r pay
men
ts58
,318
59
,230
4,
978
7,
485
63
,296
66
,715
C
ash
paym
ents
mad
e fr
om C
onso
lidat
ed R
even
ue F
und
58,3
18
59,2
30
4,97
8
7,48
5
63,2
96
66,7
15
App
ropr
iatio
ns c
redi
ted
to S
peci
al A
ccou
nts (
excl
udin
g G
ST)
-
-
-
-
-
-
Bal
ance
of A
utho
rity
to D
raw
Cas
h fro
m th
e C
onso
lidat
ed R
even
ue F
und
for
Ord
inar
y A
nnua
l Ser
vice
s App
ropr
iatio
ns-
-
-
-
-
-
Tot
alPa
rtic
ular
sD
epar
tmen
tal O
utpu
tsN
on-o
pera
ting
This
tabl
e re
port
s on
app
ropr
iatio
n m
ade
by th
e Pa
rlia
men
t of t
he C
onso
lidat
ed R
even
ue F
und
(CRF
) in
resp
ect o
f the
Lib
rary
. W
hen
rece
ived
by
the
Libr
ary,
th
e pa
ymen
ts m
ade
are
lega
lly th
e m
oney
of t
he L
ibra
ry a
nd d
o no
t rep
rese
nt a
ny b
alan
ce re
mai
ning
in th
e C
RF.
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–2007124
41
Note 19 Compensation and Debt Relief in Certain Circumstances
The National Library has not made (2005-06: Nil) or provided for any provisions in relation to compensation and debt relief, including either act of grace payments; waivers of debt owed to the Library; payments made under the Compensation for Detriment caused by Defective Administration; payments approved under ex-gratia programs or payments made under special circumstances relating to APS employment pursuant to section 73 of the Public Service Act 1999.
Note 20 Reporting of Outcomes
Note 20A – Outcomes of the Library
The Library is structured to meet one outcome:
Outcome 1: Australians have access, through the National Library of Australia, to a comprehensive collection of Australian library material and to international documentary resources.
The Library’s outputs reflect the functions of the Library as defined in the National Library Act 1960 including the maintenance and development of the national collection (Output 1.1); the provision of information services (Output 1.2); public program activities, such as exhibitions (Output 1.3); and, the provision of the Libraries Australia system and other services to support and facilitate resource sharing within the Library (Output 1.4).
Note 19:
Note 20:
1 INTRODUCTION4 FINANCIALSTATEMENTS 125
42
Not
e 20
B –
Net
Cos
t of O
utco
me
Del
iver
y (C
onso
lidat
ed)
2007
2006
2007
2006
$’000
$’00
0$’000
$’00
0A
dmin
iste
red
expe
nses
-
-
-
-
Dep
artm
enta
l exp
ense
s 6
8,08
2
68,5
65
68,
082
68,
565
Tot
al e
xpen
ses
68,
082
68
,565
6
8,08
2 6
8,56
5
Adm
inis
tere
d
-
-
-
- D
epar
tmen
tal
6
,810
6,8
79
6
,810
6,8
79
Tot
al c
osts
rec
over
ed
6,8
10
6
,879
6,8
10
6
,879
Oth
er e
xter
nal r
even
ues
Dep
artm
enta
lSa
le o
f goo
ds a
nd se
rvic
es –
to re
late
d en
titie
s
8
51
786
8
51
786
In
tere
st
2,4
64
1
,617
2,4
64
1
,617
N
et g
ains
from
dis
posa
l of a
sset
s
1
77
-
1
77
- R
oyal
ties
364
3
74
364
3
74
Oth
er
5,4
16
3
,128
5,4
16
3
,128
To
tal D
epar
tmen
tal
9
,272
5,9
05
9
,272
5,9
05
Tot
al o
ther
ext
erna
l rev
enue
s
9,2
72
5
,905
9,2
72
5
,905
N
et c
ost/(
cont
ribu
tion)
of o
utco
me
52,
000
55
,781
5
2,00
0 5
5,78
1
Out
com
e 1
Tot
al
Cos
ts re
cove
red
from
the
prov
isio
n of
goo
ds a
nd se
rvic
es to
the
non-
Com
mon
wea
lth g
over
nmen
t sec
tor
The
net c
osts
sho
wn
incl
ude
intr
a-C
omm
onw
ealth
gov
ernm
ent c
osts
that
wou
ld b
e el
imin
ated
in c
alcu
latin
g th
e ac
tual
Bud
get o
utco
me.
NationalLibraryofAustraliaAnnual Report 2006–2007NationalLibraryofAustraliaAnnual Report 2006–200712643
Not
e 20
C –
Maj
or D
epar
tmen
tal R
even
ues
and
Expe
nses
by
Out
put (
Con
solid
ated
)
2007
2006
2007
2006
2007
2006
2007
2006
2007
2006
$’000
$’000
$’000
$’000
$’000
$’000
$’000
$’000
$’000
$’000
Ope
ratin
g ex
pens
esEm
ploy
ees
11
,890
1
1,64
4
12,
314
11
,805
4,0
54
4
,108
3,4
04
3
,440
31,6
62
30,
997
Supp
liers
6
,770
6,3
29
6
,303
5,9
00
2
,693
3,0
78
1
,445
2,4
00
17
,211
1
7,70
7 G
rant
s
-
1
74
6
4
3
91
375
-
-
465
440
D
epre
ciat
ion
and
amor
tisat
ion
1
,480
1,4
42
15
,230
1
5,89
1
6
04
560
1,0
36
1
,087
18,3
50
18,
980
Writ
e-do
wn
of a
sset
s
39
4
27
5
5
2
42
165
18
5
326
229
N
et lo
ss fr
om d
ispo
sal o
f ass
ets
-
1
-
122
-
4
-
1
-
1
28
Oth
er
6
1
1
8
14
35
27
3
3
5
2
55
Bor
row
ing
cost
exp
ense
3
6
1
1
18
1
3
1
2
16
29
T
otal
ope
ratin
g ex
pens
es
20,1
88
19,
438
3
3,96
7
33,8
69
8
,020
8,3
20
5
,907
6,9
38
68
,082
6
8,56
5
Fund
ed b
y:R
even
ues f
rom
Gov
ernm
ent
18
,145
1
7,45
5
31,
703
32
,692
6,0
42
5
,717
2,4
28
3
,366
58,3
18
59,
230
Sale
of g
oods
and
serv
ices
598
5
60
1
,590
1,6
08
1
,290
1,2
84
4
,183
4,2
13
7
,661
7,6
65
Inte
rest
770
4
95
1
,180
7
44
330
2
26
184
1
52
2
,464
1,6
17
Roy
altie
s
2
40
260
68
6
3
8
1
4
48
3
7
364
374
N
et g
ain
from
dis
posa
l of a
sset
s
1
77
-
-
-
-
-
-
-
17
7
-
Oth
er
4,0
49
2
,300
8
91
150
4
65
645
11
3
3
5,
416
3
,128
T
otal
ope
ratin
g re
venu
es
23,9
79
21,
070
3
5,43
2
35,2
57
8
,135
7,8
86
6
,854
7,8
01
74
,400
7
2,01
4
Out
com
e 1
Tot
alO
utpu
t 1.1
Out
put 1
.2O
utpu
t 1.3
Out
put 1
.4
The
Libr
ary’
s ou
tcom
e an
d ou
tput
s ar
e de
scri
bed
at N
ote
20A
. Th
e ne
t cos
ts s
how
n in
clud
e in
tra-
Com
mon
wea
lth G
over
nmen
t cos
ts th
at w
ould
be
elim
inat
ed in
cal
cula
ting
the
actu
al B
udge
t out
com
e.
Out
put
cost
attr
ibut
ion:
Th
e fu
ll co
st o
f th
e in
divi
dual
out
puts
is d
eter
min
ed th
roug
h th
e id
entif
icat
ion
of b
oth
dire
ct c
osts
and
an
appr
opri
ate
amou
nt f
or c
omm
on c
osts
(i.e
. su
ppor
t cos
ts).
Com
mon
cos
ts s
uch
as b
uild
ing
serv
ices
, pay
roll
proc
essi
ng, a
ccou
ntin
g an
d in
form
atio
n te
chno
logy
are
attr
ibut
ed o
n th
e ba
sis
of re
leva
nt c
ost d
rive
rs.
Thes
e co
st
driv
ers
prov
ide
an a
ppro
pria
te b
asis
for
attr
ibut
ing
com
mon
cos
ts, f
or e
xam
ple
cost
s as
soci
ated
with
pro
vidi
ng b
uild
ing
serv
ices
are
attr
ibut
ed o
n th
e ba
sis
of t
he f
loor
spa
ce
occu
pied
and
fina
ncia
l tra
nsac
tion
proc
essi
ng c
osts
are
attr
ibut
ed o
n th
e ba
sis
of th
e nu
mbe
r of t
rans
actio
ns p
roce
ssed
for a
n in
divi
dual
out
put.
Appendices5
1295 APPENDICES
the Council of the National Library of Australia and its Committees
the CouncilChairman the Hon. sir James Gobbo AC, Cvo, BA (Hons) (melb), mA (oxon), Hon LLd (monash), Hon LLd (Bologna), duniv (Catholic), Hon LLd (melb), Hon fAIvNon-executivememberChairman,AustralianMulticulturalFoundationChairman,CounciloftheOrderofAustraliaVictoriaRe-appointedon24June2004forasecondthree-yeartermuntil26June2007AttendedsixofsixmeetingsNote:Re-appointedon21June2007forathirdthree-yeartermuntil26June2010
Deputy Chairman mr fergus Ryan fICAA, fId, fAImNon-executivememberNon-executivedirector,CommonwealthBankofAustraliaNon-executivedirector,AustralianFoundationInvestmentCompanyNon-executivedirector,ClaytonUtzVictoriaRe-appointedon25June2006forathree-yeartermuntil24June2009Re-electedDeputyChairmanon1June2007foratwo-yeartermuntil31May2009Attendedsixofsixmeetings
Memberssenator George Brandis sC, BA (Hons), LLB (Hons), BCLNon-executivememberSenatorforQueenslandQueenslandElectedbytheSenateon14March2005forathree-yeartermuntil13March2008AttendedtwooffourmeetingsAppointedMinisterfortheArtsandSportfrom30January2007,resignedfromCouncilon12March2007
mr martin ferguson Am, mp, Bec (Hons) (syd)Non-executivememberFederalMemberforBatmanandShadowMinisterforTransport,RoadsandTourismVictoriaRe-electedbytheHouseofRepresentativeson16August2005forathree-yeartermuntil15August2008Attendedsixofsixmeetings
professor John Hay AC, BA (Hons) (wA & Cambridge), mA (Cambridge), phd (wA), Hon Littd (deakin), Hon dLitt (wA), Honduniv (Qut), fACe, fAIm, fAHA, fQANon-executivememberVice-Chancellor,TheUniversityofQueenslandQueenslandAppointedon23March2005forathree-yeartermuntil22March2008Attendedfourofsixmeetings
mr Geoffrey LewisNon-executivememberChiefExecutiveOfficer,ASGGroupLtdWesternAustraliaAppointedon30March2006forathree-yeartermuntil29March2009Attendedsixofsixmeetings
Appendix A
LouiSeselja(b.1948)ExterioroftheLibraryseenfromCommonwealthPlace(detail)2004
NationalLibraryofAustraliaAnnual Report 2006–2007130
mr Brian Long, Assoc. member, Institute of Chartered AccountantsNon-executivememberChairman,BoardofPartners,Ernst&YoungNewSouthWalesRe-appointedon23June2006forathree-yeartermuntil22June2009Attendedfiveofsixmeetings
mr Kevin mcCann Am, BA, LLB (Hons), LLm, fAICdNon-executivememberChairman,OriginEnergyLimitedChairman,HealthscopeLimitedChairman,SydneyHarbourFederationTrustLeadIndependentDirector,MacquarieBankLimitedDirector,BlueScopeSteelLimitedNon-executivemember,TakeoversPanelNon-executivemember,DefenceProcurementAdvisoryBoardNewSouthWalesAppointedon15December2005forathree-yeartermuntil14December2008Attendedfiveofsixmeetings
ms Janet mcdonald Ao Non-executivememberNon-executivemember,AdvisoryCouncilofCancerAustraliaNon-executivemember,DrugUtilisationSub-committeeofthePharmaceuticalBenefitsAdvisoryCommitteeAppointedon22March2007forathree-yeartermuntil21March2010Attendedoneoftwomeetings
ms winnie pelz BA, dip Art Non-executivememberChiefExecutiveOfficer,GuideDogsAssociationofSAandNTInc.SouthAustraliaRe-appointedon8August2002forafour-yeartermuntil17August2006AttendedoneofonemeetingTermexpired
dr Colin Rubenstein Am, BA (Hons), mA (melb), phd (Columbia)Non-executivememberExecutiveDirector,Australia/IsraelandJewishAffairsCouncilVictoriaRe-appointedon19February2004forathree-yeartermuntil21February2007AttendedfouroffourmeetingsTermexpired
ms deborah thomas dip. fine Art (Caufield Institute)Non-executivememberEditorialDirector,theAustralian Women’s WeeklyandtheAustralian Women’s Weekly booksdivisionNon-executivemember,NationalBreastCancerCentreNon-executivemember,TheWalkleyFoundationAppointedon18August2006forathree-yeartermuntil17August2009Attendedfiveoffivemeetings
senator Russell trood LLB (syd), msc(econ) (wales), phd (dalhousie)Non-executivememberSenatorforQueenslandQueenslandElectedbytheSenateon13June2007forathree-yeartermuntil12June2010Attended0of0meetings
ms Helen williams Ao, BA (Hons)Non-executivememberSecretary,DepartmentofCommunications,InformationTechnologyandtheArtsAustralianCapitalTerritoryRe-appointedon23March2005forathree-yeartermuntil22March2008AttendedfouroffivemeetingsAppointedSecretary,DepartmentofHumanServicesfrom7May2007,resignedfromCouncilon7May2007
1315 APPENDICES
director-General and executive member of Council ms Jan fullerton Ao, BA, Grad dipLib, fAHAAustralianCapitalTerritoryRe-appointedon9August2002forafive-yeartermuntil8August2007AttendedsixofsixmeetingsRe-appointedon29June2007forafive-yeartermuntil8August2012
Council Meetings TheCouncilmetonsixoccasionsduringtheyear,onthefollowingdates:
• 4August2006
• 6October2006
• 1December2006
• 2February2007
• 30March2007
• 1June2007.
the Audit CommitteeChairmr Brian Long (from August 2006)Non-executivememberofCouncilAppointedChairoftheCommitteeon4August2006Attendedthreeofthreemeetings
ms winnie pelz (to August 2006)Non-executivememberofCouncilAppointedChairoftheCommitteeon7June2002AttendedoneofonemeetingTermexpired17August2006
Membersmr Geoffrey LewisNon-executivememberofCouncilAppointedtotheCommitteeon6October2006Attendedtwooftwomeetings
ms Helen williams AoNon-executivememberofCouncilAppointedtotheCommitteeon5April2002AttendedtwoofthreemeetingsResignedfromCouncilon7May2007
Meetings Attended by Other Council Members ThefollowingCouncilmembersalsoattendedAuditCommitteemeetingsduringtheyear:
the Hon. sir James Gobbo AC, CvoChairofCouncilAttendedoneofthreemeetings
ms Jan fullerton AoDirector-GeneralandexecutivememberofCouncilAttendedthreeofthreemeetings
mr fergus RyanDeputyChairofCouncilAttendedthreeofthreemeetings
Terms of Reference TheAuditCommittee’stermsofreferenceareto:
(a)helptheLibraryandmembersoftheCounciloftheLibrarytocomplywithobligationsundertheCommonwealth Authorities and Companies Act 1997
(b)provideaforumforcommunicationbetweenthemembersoftheCouncil,seniormanagersoftheLibraryandtheLibrary’sinternalandexternalauditors
(c)satisfyitselfthatthereisanappropriateethicalclimateintheLibraryandreviewpoliciesrelatingtointernalcontrolsandmanagementofrisks.
NationalLibraryofAustraliaAnnual Report 2006–2007132
Meetings TheAuditCommitteemetonthreeoccasionsduringtheyear,onthefollowingdates:
• 4August2006
• 1December2006
• 30March2007.
the Corporate Governance Committee Chair mr fergus Ryan DeputyChairofCouncilAttendedthreeofthreemeetings
Members the Hon. sir James Gobbo AC, CvoChairofCouncilAttendedthreeofthreemeetings
mr Brian Long (from August 2006)ChairofAuditCommitteeAttendedtwoofthreemeetings
ms winnie pelz (to August 2006)ChairofAuditCommitteeAttended0of0meetingsTermexpired17August2006
Meetings Attended by Other Council Members ThefollowingCouncilmembersalsoattendedCorporateGovernanceCommitteemeetingsduringtheyear:
mr Kevin mcCann AmChairoftheDevelopmentCouncilAttendedoneofthreemeetings
mr Geoffrey LewisNon-executivememberofCouncilAttendedoneofthreemeetings
Terms of Reference TheCorporateGovernanceCommittee’stermsofreferenceareto:
(a)evaluatetheeffectivenessoftheCouncilinitsroleincorporategovernance
(b)evaluatetheperformanceandremunerationoftheDirector-General
(c)oversightthedevelopmentofalistofprospectivemembersforappointmenttotheLibraryCouncil,subjecttoconsiderationandapprovalbytheMinister.
Meetings TheCorporateGovernanceCommitteemetonthreeoccasionsduringtheyear,onthefollowingdates:
• 6October2006
• 1December2006
• 1June2007.
1335 APPENDICES
the National Library of Australia development Council
Chairmr Kevin mcCann AmNationalLibraryofAustraliaCouncil
Membersms Jan fullerton AoNationalLibraryofAustralia
ms Jasmine Cameron (from may 2007)NationalLibraryofAustralia
ms Helen Kon NationalLibraryofAustralia
ms doreen mellorNationalLibraryofAustralia
ms Karen Rush
mr edward simpson (to october 2006)
ms Julia King
the Hon. Ros Kelly Ao
ms Helen James
Secretariat PublicProgramsDivisionNationalLibraryofAustralia
Terms of Reference TheDevelopmentCouncilsupportstheactivitiesoftheLibraryingeneratingsignificantoff-budgetfundsforawiderangeofpurposes,including:
• supportformajorcapitalworksprojects
• collectionaccessprojectssuchasexhibitions,publicationsanddigitisation
• theacquisitionofhigh-valueheritagematerialsandothercollectionitems
• thepreservationofcollectionitems.
TheDevelopmentCouncilwill:
• provideadviceonLibraryfundraisingtargets
• activelyassistinobtainingfundsfromavarietyofsourcesincludingthebusinessandphilanthropicsectors
• actasaconduitforpersonalcontributionstoLibraryfundraisingappeals
• provideassistanceandadviceonmajorfundraisingcampaigns,eventsandassociatedactivities
• provideassistanceandadviceontheformationofotherfundraisingandsupportgroupstofurthertheLibrary’sdonorprograms.
Appendix B
NationalLibraryofAustraliaAnnual Report 2006–2007134
National Library of Australia Committees
ThreecommitteesprovideadvicetotheLibrary:theLibrariesAustraliaAdvisoryCommittee,theFellowshipsAdvisoryCommitteeandtheCommunityHeritageGrantsSteeringCommittee.
the Libraries Australia Advisory Committee
Chair ms Linda Luther (from march 2007)UniversityofTasmania
mr John Arfield (until November 2006)TheUniversityofWesternAustralia
Members dr warwick Cathro NationalLibraryofAustralia
ms elizabeth ellis StateLibraryofNewSouthWales
ms pam Gatenby NationalLibraryofAustralia
mr Lindsay HarrisQueenElizabethHospital,SouthAustralia
ms Anne Horn (from march 2007)DeakinUniversity
ms Joan moncrieffDeakinUniversity
ms sherrey Quinn LibrariesAlive!PtyLtd
ms monika szunejko (from November 2006)StateLibraryofWesternAustralia
dr Naida tattersall GoldCoastCityCouncil
mr Chris taylor TheUniversityofQueensland
Secretariat ResourceSharingDivisionNationalLibraryofAustralia
Terms of Reference TheLibrariesAustraliaAdvisoryCommitteeprovidesadviceonstrategicandpolicyissuesaffectingthedeliveryoftheLibrariesAustraliaservice,thebroaddirectionofservicedevelopment,andchangesoccurringinthelibrarycommunitythatarelikelytoaffectservices.
the fellowships Advisory Committee
Chair professor John Hay ACNationalLibraryofAustraliaCouncil
Members professor Graeme Clarke AustralianAcademyoftheHumanities
dr patricia Clarke oAmAustralianSocietyofAuthors
ms Jan fullerton AoNationalLibraryofAustralia
professor Rod Home AustralianAcademyofScience
professor Joyce Kirk AustralianLibraryandInformationAssociation
professor Iain mcCalman AoAustralianAcademyoftheHumanities
dr Carolyn Rasmussen IndependentScholarsAssociationofAustralia
Secretariat AustralianCollectionsandReaderServicesDivisionNationalLibraryofAustralia
Appendix C
1355 APPENDICES
Terms of Reference TheFellowshipsAdvisoryCommittee’stermsofreferencearetomakerecommendationstoCouncilontheawardandadministrationoffellowships.
the Community Heritage Grants steering Committee
Chair ms Jasmine Cameron NationalLibraryofAustralia
Members ms Louise douglas NationalMuseumofAustralia
ms maria Gravias (from december 2006)DepartmentofCommunications,InformationTechnologyandtheArts
ms Helen Kon NationalLibraryofAustralia
ms Ann LandriganNationalFilmandSoundArchive
ms Barbara poliness (until July 2006)DepartmentofCommunications,InformationTechnologyandtheArts
ms marylou pooley (from december 2006)NationalArchivesofAustralia
ms Kylie scroope (until december 2006)NationalArchivesofAustralia
ms elizabeth watt NationalLibraryofAustralia
Secretariat PublicProgramsDivisionNationalLibraryofAustralia
Terms of Reference TheCommunityHeritageGrantsSteeringCommitteeprovidesadviceanddirectiononmattersassociatedwiththeCommunityHeritageGrantsprogram,includingpolicyandadministration.ItalsofacilitatestheexchangeofinformationabouttheprogramamongtheLibraryandallfundingpartners.
NationalLibraryofAustraliaAnnual Report 2006–2007136
freedom of Information statement
In2006–2007,theLibraryreceivedonerequestundertheCommonwealthFreedom of Information Act 1982 foraccesstodocuments.
freedom of Information procedures and Initial Contacts ArequestforaccesstodocumentsinthepossessionoftheLibraryissubjecttotheregulatoryapplicationfeeof$30.
ApplicantsseekingaccessundertheFreedom of Information Act 1982 shouldforwardthe$30applicationfeewithawrittenrequest,providinganaddresstowhichresponsesmaybesent,to:
TheFOICoordinatorAccountabilityandReformBranchNationalLibraryofAustraliaCANBERRAACT2600Email:[email protected]
FOICoordinationisavailablebetween9.00amand5.00pmfromMondaytoFridayandcanbecontactedbytelephoneon(02)62621798orbyfaxon(02)62571703.Providedaccessisapprovedandtherelevantfeeshavebeenreceived,theLibrarywillprovidecopiesofdocumentsrequested.Arrangementsmaybemadeforexaminationofdocumentstowhichaccessisgrantedinthatform.
Ifanapplicantisdissatisfiedwithadecisionmadeunderthe Freedom of Information Act 1982 theymayapplytotheDirector-Generalforaninternalreview.Arequesttoreviewadecisionissubjecttoaregulatoryapplicationfeeof$40.
Ifaccessisapproved,theLibrarywillprovidesuchaccessonreceiptofpaymentforanychargesthatapply.
decision-making powers Librarystaffexercisedecision-makingpowersundertheNational Library Act 1960.
participation in the formulation of policy TheLibrarywelcomescommentsonitspoliciesfrommembersofthepublic.InadditiontothekeysupportingpoliciesanddocumentslistedinAppendixE,theLibrarypublishesawiderangeofpoliciesonitswebsite,includingexposuredraftswithamechanismforonlinecommentsandenquiries.
TheLibraryalsopublishesitsServiceCharterwithadviceonhowtoprovidefeedbackontheLibrary’sservices.
Categories of documents Held Librarydocumentsavailableforpublicaccessincludepolicystatements,cataloguesandotherindexesassociatedwiththeLibrary’scollectionsofbooksandotherdocumentingmaterials.AvailableforpurchasebythepublicisawiderangeoftechnicalandgeneralpublicationsproducedbytheLibrary.BrochuresdescribingtheLibrary’sservicesaremadeavailabletothepublicfreeofcharge.AmongotherdocumentsheldbytheLibraryareminutes,reportsandsubmissionsassociatedwithinternalandexternalcommittees,generalcorrespondencerelatingtotheactivitiesandfunctionsoftheorganisation,andadministrativedocumentssuchasmanagement,staffing,financeandpersonnelrecords.ManyofthepublicationsdescribedareavailableontheLibrary’swebsite.
Appendix d
1375 APPENDICES
Access to Archival Records UnderSection40oftheCommonwealthArchives Act 1983 membersofthepublicmayapplytotheNationalArchivesofAustraliaforaccesstorecordsinthecurrentopenperiod—thatis,recordsthataremorethan30yearsoldanddonotfallintooneormorecategoriesofexemptrecords,aslistedunderSection33oftheAct.PeopleseekingaccesstothearchivalrecordsoftheLibraryshouldmaketheirrequestsinthefirstinstancedirectlytotheNationalArchivesofAustralia.
NationalLibraryofAustraliaAnnual Report 2006–2007138
Key supporting policies and documents
InformationabouttheLibrary’sfunctions,objectives,policiesandactivitiescanbefoundinthedocumentslistedbelow.MostpolicydocumentsareavailableontheLibrary’swebsite.
Legislation
• National Library Act 1960
• NationalLibraryRegulations(1994)
• Commonwealth Authorities and Companies Act 1997
• PortfolioBudgetStatements
• Public Service Act 1999
strategic and operational plans
• Directionsfor2006–2008
• BalancedScorecard
• InformationTechnologyStrategicPlan(2006–2009)
• RiskManagementRegister(2007)
• HeritageStrategy(2005–2008)
• BuildingManagementPlan(2007)
Collection policies
• CollectionDevelopmentPolicy(2007)
Cataloguing policy
• AuthorityControlPolicy(2007)
• CataloguingPolicy(2006)
electronic Resource policies
• AcceptableUseofInformationandCommunicationsTechnology(2007)
• CollectionDigitisationPolicy(2006)
preservation policies
• CollectionDisasterPlan(2007)
• CollectionPreservationPlan(2007)
• DigitalPreservationPolicy(2007)
• PolicyonParticipationinCooperativeMicrofilmingProjectswithOtherInstitutions(2007)
• PolicyonPreservationCopyingofCollectionMaterials(2007)
• PreservationPolicy(2007)
service Charter
• ServiceCharter(2004)
• PolicyonHandlingComplaintsandOtherUserFeedback(1998)
• ReaderServicesPolicy(2007)
Corporate services policies
• CertifiedAgreement(2004–2007)
• FraudControlPlan(2006–2008)
• ProtectiveSecurityPolicyandProcedures(2006)
• StrategicWorkforcePlan(2005)
• UserChargingPolicy(2005)
Appendix e
1395 APPENDICES
public programs policies
• EventsandEducationPolicy(2004)
• ExhibitionsPolicy(2004)
• OutwardLoanPolicy(2004)
• PolicyonSponsorshipandFundraising(2006)
• PublicationsPolicy(2007)
• TravellingExhibitionsPolicy(2004)
NationalLibraryofAustraliaAnnual Report 2006–2007140
Consultancy services, 2006–2007
table f.1 Consultancy services engaged, 2006–2007
Consultant purpose Actual value ($)
selection process
Justification (see note)
AccessEconomics
Cost-benefitanalysisofdigitalcollections
22528 Directsourcing
B
BlakeDawsonWaldron
Generallegaladvice 134043 Panel B
CC&NConsultants
Assistanceandadviceinrelationtosponsorshipandfundraisingactivities
12205 Directsourcing
B
CorrsChambersWestgrath
Generallegaladvice 22325 Panel B
EdmorePtyLtd Design,developmentandsupplyofLibrarystaffinductiononlinetraining
15103 Selecttender
B
GHDPtyLtd Designanddocumentationforheating,ventilationandairconditioningsystemsupgrade
26816 Panel B
GHDPtyLtd DesignservicesforHumerepositoryproject
45195 Opentender
B
GHDPtyLtd Designservicesforpodiumrefurbishment
274504 Opentender
B
KallenbergerandLobban
Feasibilitystudyintoanonlinechatreferenceserviceforschoolstudents
23299 Directsourcing
B
KarenWilliamsMarketing
Developmentofadvertisingandmarketingcampaignsforpromotionofpublications
13005 Directsourcing
A
Appendix f
Thefollowingtableshowsconsultancyserviceswithanindividualvalueof$10000ormorethatwereengagedin2006–2007,thenatureoftheconsultancy,itsvalueandtheselectionprocess.
1415 APPENDICES
table f.1 Consultancy services engaged, 2006–2007 (continued)
Consultant purpose Actual value ($)
selection process
Justification (see note)
Nielsen//NetRatings
EvaluationofLibrariesAustraliaservicethroughusersatisfaction
40250 Selecttender
B
PhillipsFox Generallegaladvice 28010 Panel B
ProjectComputing
Technicaladvisoryservicesandapplicationdesign/developmentforITprojects
155685 Directsourcing
A
SaraJoynes ResearchandacquisitionofAustraliancollectionmaterialintheUnitedKingdom
22964 Directsourcing
B
StamfordInteractive
DesignanddevelopmentofnewITarchitecturefromauser’sperspective
39960 Selecttender
B
StephenWiseandAssociates
Initialauditoffiresafetycomplianceanddevelopmentofsafetyworkplan
100960 Opentender
B
TACPacificPtyLtd
EnergyauditofthemainLibrarybuilding
11495 Selecttender
B
TaniaCleary SignificanceassessmentandshortlistingofCommunityHeritageGrantsapplications
12316 Opentender
A
WalterTurnbull Provisionofinternalauditservices
61600 Opentender
A
total 1 062 263
Note:Thefollowingjustificationsaretherationalesforthedecisionstoundertakeconsultancies: A—skillscurrentlyunavailablewithinorganisation B—needforspecialisedorprofessionalskillsValuesareGSTinclusive.
NationalLibraryofAustraliaAnnual Report 2006–2007142
staffing overview
LibrarystaffareemployedundertheCommonwealthPublic Service Act 1999.ConditionsofemploymentarecontainedintheLibrary’sCertifiedAgreement2004–2007,certifiedinJuly2004.
At30June2007theLibraryhad400full-timeandpart-timeongoingstaff,and70full-timeandpart-timenon-ongoingstaffandeightcasualstaff.
staff distribution
division ongoing Non-ongoing
2007total
2006total
full-time
part-time
Casual full-time
part-time
OfficeoftheExecutiveandCoordinationSupport
8 0 0 0 1 9 9
CollectionsManagement
128 19 0 6 4 157 163
AustralianCollectionsandReaderServices
74 6 7 15 21 123 102
ResourceSharing 41 3 0 3 1 48 44
InformationTechnology
37 2 0 3 5 47 48
PublicPrograms 35 8 0 4 3 50 54
CorporateServices 34 5 1 4 0 44 43
total 357 43 8 35 35 478 463
Appendix G
table G.1 staff distribution by division, 2007 and 2006
1435 APPENDICES
staff Classification
table G.2 ongoing and non-ongoing full and part-time staff by classification and gender, 2007 and 2006
ongoing Non-ongoing
2007total
2006total
full-time
part-time
full-time
part-time
Casual
Classification M F M F M F M F M F M F M F
Statutoryofficeholder
0 1 0 0 0 0 0 0 0 0 0 1 0 1
SESBand1 4 4 0 0 0 0 0 0 0 0 4 4 4 4
ExecutiveLevel2
10 15 0 0 0 0 1 1 0 0 11 16 10 14
ExecutiveLevel1
26 29 0 2 2 0 1 0 0 1 29 32 23 35
APS6 24 42 1 9 2 1 0 0 0 0 27 52 23 45
APS5 10 40 0 7 0 3 2 2 0 1 12 53 15 57
APS4 16 40 0 5 3 2 2 1 0 0 21 48 21 49
APS3 14 48 0 10 1 7 1 3 0 1 16 69 14 66
APS2 7 25 0 8 2 12 12 9 0 5 21 59 17 59
Graduate 0 1 0 0 0 0 0 0 0 0 1 1 0 1
APS1 1 0 0 1 0 0 0 0 0 0 1 1 1 1
Total 112 245 1 42 10 25 19 16 0 8 131 332 142 336
Grand total 357 43 35 35 8 463 478
Note:Tableisbasedonpaidemployees.Employeesonlong-termleaveformorethan12weeks arenotincluded.
senior executive staff movements
ThenumberofSeniorExecutiveStaffpositionsdidnotchangeduring2006–2007andtherewerenochangestotheoccupantsofthepositions.
NationalLibraryofAustraliaAnnual Report 2006–2007144
equal employment opportunity
table G.3 staff by equal employment opportunity group and Australian public service classification, 30 June 2007
Classification male female total Indigenous peoples
people with a
disability
Culturally and linguistically
diverse backgrounda
Statutoryofficeholder 0 1 1 0 0 0
SESBand1 4 4 8 0 0 1
ExecutiveLevel2 11 16 27 1 1 0
ExecutiveLevel1 29 32 61 0 0 16
APS6 27 52 79 0 1 16
APS5 12 53 65 1 1 13
APS4 21 48 69 0 3 13
APS3 16 69 85 0 4 29
APS2 21 59 80 0 3 29
Graduate 0 1 1 1 0 0
APS1 1 1 2 0 1 1
total 142 336 478 3 14 118
Note:Dataforequalemploymentopportunitygroupsarebasedoninformationvoluntarily suppliedbyindividualstaffmembers.a Firstandsecondgeneration
1455 APPENDICES
staff trainingThefocusofstafftraininghasbeenonpriorityareasidentifiedintheLibrary’sStrategicWorkforcePlanwhichisdiscussedinChapter2ofthisreport.TargetsforthesestrategictraininginitiativesweremonitoredthroughtheWorkforcePlanningCommitteeandthefollowingresultswereachieved.
table G.4 strategic training initiatives, 2006–2007
training initiative
Number of staff trained
TeamWorkSkills 152
MentoringSkills 19
OccupationalHealthandSafetyforSupervisors
77
SeniorLeadersSeminar 24
TheLibrary’sPerformanceManagementSystemencouragesidentificationofdevelopmentneedsandopportunitiesthroughindividualperformancedevelopmentplans.Trainingrequestswereregisteredthroughtheseplans,andstaffwhonominatedtrainingneedswereoffereddevelopmentopportunitiesthrougharangeofavenues,includinginternalandexternaltrainingproviders,on-the-jobtraining,placementsandseminars.Trainingwasprovidedto445staffandcoveredsuchareasasscanningand
webpublishingapplications,referencesearchtechniques,variousaspectsofcataloguing,collectiondisasterawareness,officeITapplications,fraudawareness,writingskills,projectmanagementandtheLibrary’sinductionprogram.
Ourcommitmentsunderoccupationalhealthandsafetylegislationweremetthroughtraininginimplementingoccupationalhealthandsafetyresponsibilities,ergonomicawareness,manualhandling,firewardenrolesanddisasterawareness.Staffreceivegeneralergonomicadviceandoccupationalhealthandsafetyinformationatinduction,and15staffwereeithernewlytrainedorrenewedtheirqualificationsinfirstaidofficertraining.
Thecombinedoutlayontraininganddevelopmentwas$318247.
table G.5 training days, 2006–2007
Classification male female total
SeniorExecutiveService
8 14 22
ExecutiveLevel1–2
168 257 425
APS5–6 124 398 522
APS1–4 146 477 623
total 446 1 146 1 592
NationalLibraryofAustraliaAnnual Report 2006–2007146
donors and supporters
TheindividualsandorganisationslistedinthisappendixmadematerialandfinancialcontributionstotheLibraryin2006–2007.Theirgenerosityisacknowledged.
substantial Collection material
IndividualsMrsPacitaAlexanderMsRobynArcherAOMrPaulBernhardtMsCarmelBirdEmeritusProfessorGeoffreyBoltonAOMrsDianaBoydAssociateProfessorDavidBranaganMrsRosemaryBrissendenMsJudyCassabCBE,AOTheHon.MrFredChaneyKBE,AOProfessorGraemeClarkACDrPatriciaClarkeOAMDrPaulCollinsHisExcellencyMrAntonio–Cosano,
AmbassadorofSpainMrsMaryRoseCollomMsCarolCooperMrPatrickCorriganAMMrJimCousinsAOandMrsLibby
CousinsMsJulieDysonAMMrEarlEwersMrTraderFaulknerMsTamaraFinchMsNancyFlanneryMrAndrewFordMsMaryForemanTheestateofMrKristianFredriksonProfessorAlanFrostProfessorBillGammageAOMsHelenGarnerMsBethGethenMrWilliamA.GillespieOAMMrJohnGollingsMsMeredithHallMrBarryHillAssociateProfessorJohnHirstMrJackHornerMrRobinHoustonMrsJillHumble
MrChrisHurfordAOMrJeffHylandProfessorKenInglisAODrMichaelandDrJamieKasslerMsClareKavunenkoMrThomasKeneallyAOAssociateProfessorBrianKiernanMrsRuthLlewellynMrRichardMagoffinOAMMrsElsieManlyMrJ.I.F.Maple-BrownMrsP.M.Maple-BrownMrDonaldMcDonaldACProfessorStuartMacintyreMrAlanMoirDrBrendaNiallAOMrFrankO’KeeffeMrFrankParsonsMrsL.MariePearceMrGeoffPryorMrPaulRigbyAMMrGregRayMrsJoanRitchieMsDianeRomneyMrWilliamRutledgeMsShayRyanMsBettySamuelsDrVincentServentyAMMsJeanSheavesMsMaggieShepherdAMMrDavidSissonsMrCarlosSmitzMsJaneSullivanMrJohnSumnerCBE,AOMrPeter,MrRichardand
MsPenelopeThwaitesMrAlynTilleardEmeritusProfessorRobinWarrenACLadyLeilaWilsonMrNormanL.Wilson
Appendix H
1475 APPENDICES
CorporationsAnglicanDioceseofCanberraand
GoulburnAusDanceAustralianCentreforChristianityand
CultureAustralianConservationFoundationAustralianDemocratsParliamentaryPartyAustralianNationalPlaywrightsCentreAustralianPublishersAssociationAustralianYouthOrchestraBalletAustraliaCentralNorthernRegionalLibrary(NSW)DefenceImageryandGeospatial
Organisation(ACT)DepartmentofPrimaryIndustriesand
Fisheries(QLD)GeneEthicsNetworkTheIanPotterFoundationInstituteofPublicAffairs(NSW)InternationalCouncilforTraditionalMusicNationalCouncilofWomeninAustraliaPlayworksPublicTrusteeofQueenslandSirRolandWilsonFoundationUnitedNationsAssociationofAustralia
Grants and sponsorships Sponsorswhoalsosuppliedgoodsand/orservicestotheLibraryinthecurrentfinancialyearareindicatedbyanasterisk(*).
Grants DepartmentofCommunications,
InformationTechnologyandtheArtsNationalArchivesofAustraliaNationalFilmandSoundArchiveNationalMuseumofAustralia
SponsorshipsAAMIABCLocalRadioAccorAsiaPacific*AllensArthurRobinsonAnimalLogic*TheBrasseyofCanberra*HoytsNewsLimited*NovotelCanberra*Qantas*SBS*TransACT*WINTelevision*
PartnershipsFlickrYahoo!7
financial Contributions
Major Donations and BequestsMrJamesBainAMandMrsJanetteBainGordonDarlingFoundationMrHenryErgasMrJamesO.FairfaxAOFriendsoftheNationalLibraryEstateofNoraHeysenEstateofEvaF.KollsmanMrsPatMcCannMrsDianaRitchMrsAlisonSanchezMsGayScottDrJohnSeymourandMrsHeather
SeymourHaroldS.WilliamsTrustFund
Support a Book ProgramDrDianaCarrollFriendsofVanessaGriffith
Treasures Gallery AppealRefertoAppendixI—TreasuresGalleryAppealforlistofcontributors.
NationalLibraryofAustraliaAnnual Report 2006–2007148
treasures Gallery Appeal
TheTreasuresGalleryAppealhasbeensteadilyraisingfundsforthedevelopmentofaTreasuresGalleryinaprominentareaintheLibrary,wheresignificantobjectsandrecordscentraltoAustralia’sstorywillalwaysbeondisplay.Donorscancontributebyinstalmentinthefollowingcategories:
• PrincipalTreasuredPartners—giftsof$1millionandabove
• PlatinumTreasuredPartners—giftsof$250000andabove
• GoldTreasuredPartners—giftsof$100000andabove
• SilverTreasuredPartners—giftsof$50000andabove
• BronzeTreasuredPartners—giftsof$25000andabove
• OpalTreasuredPartners—giftsof$10000andabove
• JadeTreasuredPartners—giftsof$5000andabove
• AmberTreasuredPartners—giftsupto$5000.
TheindividualsandorganisationslistedinthisappendixhavemadedonationstotheTreasuresGalleryAppealsinceitcommencedin2001.Theirgenerosityisacknowledged.
principal treasured partnerTheIanPotterFoundation
platinum treasured partnerJohnT.ReidCharitableTrusts
Gold treasured partners ActewAGL*MrHenryErgasMsHelenJamesandMrJimBettison
(BettisonandJamesFamilyTrust)ThyneReidFoundation
silver treasured partners FriendsoftheNationalLibrary
Bronze treasured partners MrJamesBainAMandMrsJanetteBainMrJamesO.FairfaxAO
opal treasured partnersMrVictorCrittendenGHDPtyLtd*DrKennethandMrsGlennMoss
Jade treasured partners MrMichaelandMrsMaryHeardMrRobertHill–LingAOandMrs
RosemaryHill–LingMrsClaudiaHylesMacquarieBankFoundationMrBaillieuMyerACandMrsSarahMyerMrsMaryLouiseSimpsonMrJohnUhrigACandMrsShirleyUhrig
Amber treasured partners MrKarlAldersonAnonymousdonorsMrShaneBakerandMsLindaPearsonMsLucyBantermalisMrandMrsR.N.BarnettMsPamelaBellMrsMareeBentleyMrUdaiN.BhatiMrsPhoebeBischoffAOMrsRitaM.BishopBlakeDawsonWaldron*MrWarwickBradneySirRonBrierleyDrRuthBrightAMandDrDesmond
BrightMrJohnH.BrookDrRobertBrown
Appendix I
1495 APPENDICES
MrThomasBrownDrGeoffreyA.BurkhardtMrGraemeandMrsElaineCamageMrClydeCameronAOMrsJenniferCameron*MsJenniferCarringtonMrG.ColsonDrVeronicaCondonMsBarbaraConnellCRAInternationalMsD.K.CunninghamMrBrianDavidsonDrMaryDickensonMsRitaDodsonMsNaomiDoesselMsMelanieDrakeMsJeanetteDunkleyMsKristenDurranMsEnnisEastonMrsShirleyFisherMrAnthonyandMrsRomaFrancombeMrRossandMrsRellieGibsonMsMargotGirleMsEricaGrayMrJacobGrossbardMsK.E.HalfpennyMrJohnandMrsRobynHawkinsMsMarionHicksMsTraceyHindMrsJanetHolmesàCourtACMrsJ.M.HooperMrNevilleandMrsNoreenHorneMrsNanetteHoughtonDrRonaldHoughtonMrAshtonJohnstonMsRuthS.KerrMsA.J.KitchinMsKayeLawrenceMrAndrewandMrsVirginiaLigertwoodMsNinaLoderDrRosemaryMcKennaMrsDenyseMerchantMsEvelineK.MilneMrsMaryMitchellMrClaudeNewmannMsMargaretNixonMrAngusandMrsGwenPaltridgeMsPennyPardoe-MatthewsMrJ.W.PersseMrNoelPotter
LadyPriceTheHon.MargaretReidAOMrChrisandMrsCathyRichardsonMrJackandMrsDianaRitchMsColleenRiversMrsPatriciaRobertsMsPamelaRobinsonProfessorAlanRobsonAMMissKayRoddaMsJaneSandilandsMsJudeSavageMsJillSmithMsJaneSmythMrsElinorSwanMrJackandMrsJessTaylorMrsDossieThompsonMsHelenToddMrTonyTriadoMrJ.VisioneMrBrianandMrsMargaretWallMrJohnO.WardMrRichardWhite
DonorstotheTreasuresGalleryAppealwhoalsosuppliedgoodsand/orservicestotheLibraryinthecurrentfinancialyearareindicatedbyanasterisk(*).
ManyotherindividualLibrarysupportershavecontributedgenerouslythroughtheExhibitionsDonationsBox.
NationalLibraryofAustraliaAnnual Report 2006–2007150
Glossary and Indexes6
NationalLibraryofAustraliaAnnual Report 2006–2007152
1536 GLOSSARYANDINDEXES
Accrual budgetAcomprehensivebudgetincorporatingassets,liabilities,expensesandrevenues,aswellascashreceiptsandexpenditures
AskNow www.asknow.gov.auAcollaborativeservicedevelopedbytheCouncilofAustralianStateLibraries,AskNowisavirtualreferencedeskwhereanswersareprovidedimmediatelybyoperatorsusingchatsoftwareandsearchingtheinternetandlibraryresources
Australia dancing www.australiadancing.orgAwebportalenablingaccesstoAustraliandanceresources
Australian web domainAcollectivetermforAustralianwebsites
Balanced scorecardAstrategicmanagementtool
BlogShortforweblog,ajournal(ornewsletter)thatisfrequentlyupdatedandintendedforgeneralpublicconsumption
effectivenessTheextenttowhichactualoutcomesareachievedagainsttheoutcomesplannedviarelevantoutputsoradministeredexpenses
finance oneAfinancialmanagementsystem
flickr www.flickr.comAdigitalphoto-sharingwebsiteandwebservicessuite
Libraries Australia librariesaustralia.nla.gov.auAserviceprovidinginformationaboutitemsheldbyAustralianlibraries,usedbyAustralianlibrariesforautomatedcataloguingandinterlending.FormerlyknownasKinetica
Logarithmic scalingAscaleofmeasurementinwhichanincreaseofoneunitrepresentsalogarithmicincreaseinthequantitymeasured
musicAustralia www.musicaustralia.org AcollaborativemultimediadatabaseenablingaccesstoAustralianmusicresources
outcomesTheresults,impactsorconsequencesofactionsbytheCommonwealthontheAustraliancommunity
outputsThegoodsandservicesproducedbyagenciesonbehalfofgovernmentforexternalorganisationsorindividuals
pANdoRA: Australia’s web Archive, http://pandora.nla.gov.auEstablishedbytheNationalLibraryin1996.PANDORAstandsfor‘PreservingandAccessingNetworkedDocumentaryResourcesofAustralia’
performanceTheproficiencyofanagencyorauthorityinacquiringresourceseconomicallyandusingthoseresourcesefficientlyandeffectivelyinachievingplannedoutcomes
performance targetsQuantifiableperformancelevelsorchangesinleveltobeattainedbyaspecificdate
pictureAustralia www.pictureaustralia.orgSinglewebentrypointtodigitisedheritageimagecollections
QualityRelatestothecharacteristicsbywhichcustomersorstakeholdersjudgeanorganisation,productorservice
LouiSeselja(b.1948)TheLibraryrepositoryatHume2004
Glossary
NationalLibraryofAustraliaAnnual Report 2006–2007154
Reference serviceServicesprovidedbytheLibrarythatassistlibraryuserstounderstandandnavigatetheinformationenvironmenttopursueindependentself-directedresearch
wikiAwebsiteorsimilaronlineresourcethatallowsuserstoaddandeditcontentcollectively
shortened forms
ANBdAustralianNationalBibliographicDatabase
ApsAustralianPublicService
ApsRAustralianPartnershipforSustainableRepositories
ARRowAustralianResearchRepositoriesOnlinetotheWorld
CAC ActCommonwealth Authorities and Companies Act 1997
GstGoodsandServicesTax
ItInformationTechnology
NAIdoCNationalAboriginalIslanderDayObservanceCommittee
sesSeniorExecutiveService
1556 GLOSSARYANDINDEXES
ThetablebelowshowscompliancewiththeCommonwealthAuthoritiesandCompanies(ReportofOperations)Orders2005issuedbytheMinisterforFinanceandAdministrationon30June2005.
Whilenotrequiredfromstatutoryauthorities,theLibraryhasalsocompiled
thisreportwithselectedregardtoRequirementsforDepartmentalAnnualReportsapprovedbytheJointCommitteeofPublicAccountsandAuditunderSubsections63(2)and70(2)ofthePublic Service Act 1999(Cwlth)June2007.
Requirement page
EnablinglegislationandresponsibleMinister iv,19
Organisationalstructure 19–20
Reviewofoperationsandfutureprospects 3–10
Judicialdecisionsandreviewsbyoutsidebodies 26–27,82–83
EffectsofMinisterialdirections 27
Directors 129–132
Statementongovernance 22–5
Indemnitiesandinsurancepremiumsforofficers 27
CommonwealthDisabilityStrategy 34
Compliance Index
TheNationalLibraryofAustraliaislocatedinCanberraatthefollowingaddress:
ParkesPlaceWestParkesCANBERRAACT2600
RequestsforadditionalinformationtobemadeavailabletoMembersofParliamentandSenatorsshouldbeforwardedto:
TheDirector-GeneralNationalLibraryofAustraliaParkesPlaceWestParkesCANBERRAACT2600Telephone:(02)62621111TTY:1800026372Fax:(02)62571703Website:www.nla.gov.au
Contact office
NationalLibraryofAustraliaAnnual Report 2006–2007156
AAMI6ABCLocalRadio6Accessible Government for All Report28Accor6acquisitions4–5,55admiraltycharts5advertisingandmarketresearch31aerialphotographs5AnimalLogic6archivalrecords,accessto137ARROWDiscoveryService7,77ArtIndemnityAustralia6AskNow58assetmanagement35–7AssetManagementCommittee35AuditCommittee23–4,26,130–1AustraliaDancing58AustralianBallet7AustralianDictionaryofBiographyOnline7AustralianFilmCommission6,39AustralianGovernmentLibraries
InformationNetwork6AustralianLibraryandInformation
Association6AustralianLibraryNetworkServices
description70keyissuesanddevelopments77performance71–6
AustralianNationalAuditOffice26,38,82–3
AustralianNationalBibliographicDatabase49,51,70
25thanniversary6accessto77
AustralianNewspaperDigitisationProject3,4,41,43,54,57
AustralianNewspaperPlan57AustralianPartnershipsforSustainable
Repositories(APSR)7AustralianPublicServiceValuesand
CodeofConduct34AustralianResearchRepositoriesOnline
intheWorld(ARROW)7,77Australianwebdomain
firstharvest57secondharvest57
AustralianWorkplaceAgreements33
balancesheet86BalancedScorecard25
BalletsRussesinAustralia5,7Baronova,Irina8bequests8,147bloginfrastructure41bookholdings,additionofonlinerecords57botanicalacquisitions5Brandis,SenatorGeorge19,129buildingprojects3,9,35–6BuildingWorksCoordinationCommittee
35–6The Bunyipstravellingexhibition69BusinessContingencyPlanforCritical
BuildingSystems25BusinessContinuityFramework37BusinessContinuityPlan25
cartographicmaterials5,7,63cartooncollections6cashflow15,87cataloguerecords,purchaseof57cataloguing51–2,55cataloguingguidelines,digitalanddigital
resources77CertifiedAgreement33,34Chairman’sreport3CharterofPublicServiceinaCulturally
DiverseCommunity28children’spublications8Christofis,Lee8collaborativeservices4,6,57,70CollectionDevelopmentPolicy50CollectionDisasterPlan25collections48–57,63
acquisition/processingcosts56Asia–Pacificresources57deliveryperformance59description48digital3,41–3,63improvedaccessto5–6keyissuesanddevelopments57maintenancecosts56overseasfull-textonlineresources57performance49–56picture63,70storage49,53–4valueof35
CollectiveAgreement8–9,33Committees131–2,134–5Commonwealth Authorities and
Companies Act 1997 19,23,27
Index
1576 GLOSSARYANDINDEXES
CommonwealthDisabilityStrategy34Communications,InformationTechnology
andtheArtsPortfolio19,39communitydiversity28CommunityHeritageGrants6,38CommunityHeritageGrantsSteering
Committee135competitivetenderingandcontracting37complaints30complianceindex155compliments29concertperformances8consultancyservices31,140–1ConsultativeCommittee32–3contactoffice155Cooee: Australia in the 19th Century
exhibition68CookIslands57Coonan,SenatorHelen19CopiesDirect58corporategovernance22CorporateGovernanceCommittee24,132corporatemanagement32–9
cooperation39CorporateManagementForum39CorporateManagementGroup24–5,34CorporatePlanningFramework25Council23–4,129–31CouncilofAustralianUniversityLibrarians6CouncilMeetings131Councilmembers23,117
remuneration117
dance8DepartmentofCommunications,
InformationTechnologyandtheArts6,23,38
DepartmentofFinanceandAdministration25
DestraMedia4DevelopmentCouncil3,8,133digitalanddigitalresources,cataloguing
guidelines77digitalcollections/resources41–3digitalcollectionswebsite3,63digitisation3,4,41,49,54,55Director-General’sreview4–10disability,staffwitha28,34Disability Discrimination Act 199234discretionarygrants38–9
DocumentDeliveryService63Donald Friend: A Charmed Lifeexhibition
7,67donorsandsupporters8,146–7D’Urville,Dumont5
ecologicallysustainableperformance37EdgeworthDavid,T.W.8EIU.com57ElectronicResourcesAustralia4EmergencyPlanningCommittee25,37energyconsumption37Environment Protection and Biodiversity
Conservation Act 199936,37environmentalmanagement37equalemploymentopportunity144equitableaccesstoservices28equity12,88,89ethicalstandards34eventsprogram8,67–8executiveremuneration33,118exhibitions6,7–8,67–8,69externalaudit26,82–3
Facing Percy Graingerexhibition8,67FellowshipsAdvisoryCommittee134–5Ferguson,Martin129financialperformance1–16financialstatements82–93
notes93–126Flickrphotograph-sharingservice77folklorecollection63forecourtredevelopment3,33,36FraudManagementPolicy34fraudriskassessmentandfraudcontrol34FraudRiskAssessmentandFraud
ControlPlan34FreedomofInformation27,136–7FrenchPolynesia57FrequentlyAskedQuestionsdatabase63FriendsoftheNationalLibrary8,68,69
membership69FriendsoftheNationalLibraryTravelling
Fellowship39Fullerton,Jan130futureoutlook9–10
glossary153–4Gobbo,SirJames3,129grants6,7,38–9
NationalLibraryofAustraliaAnnual Report 2006–2007158
HaroldWhiteFellowships7,38Hay,John129HealthyWorkandLifeProgram33,35HeritageManagementPlanandStrategy
26,36–7HistoricHousesTrustofNewSouth
Wales68historicalmaps63Hoyts6Hume,repository9,36
incomestatement85indemnities27independentauditor’sreport82–3indexing52,55inductionprogram34industrialdemocracy32–3informationservices58–63
costoftransactions62description58keyissuesanddevelopments63performance58–62transactions62usersatisfaction60
informationtechnology40–3infrastructureandservices41–3innovation40–1serviceavailability43
informationtechnologyarchitecture9,40open-sourcesolutions40service-orientedarchitecture40singlebusinessapproach40
InformationTechnologyDisasterRecoveryPlan25
InnovativeIdeasForum6insurancepremiums27internalauditreports26InternationalInternetPreservation
Consortium5
Jakartaregionaloffice57JapanFellowships38Joseph Lycett: Convict Artistexhibition68journalholdings,onlinerecords5JSTORArtsandSciencescollection57
Kemp,SenatorRod9,19,36Keneally,Thomas8KennethBinnsTravellingFellowship39KennethMyerLecture8,68
landandbuildings35–6leadership32legalaction27legaldeposit50legislation19letteracquisitions5Lewis,Geoffrey129LibrariesAustralia6,9,40,43
customersatisfactionwithresource-sharingservices74,75
DocumentDeliveryService63exchangeofmaterialsbetween
AustraliaandNewZealandlibraries77
researchlibrariessubscribingtoservice72
retentionofcustomerlibraries72,73searchservices70,75searching77StakeholderandCustomer
SatisfactionSurvey73,75subscriberaccesstoWorldCat77websearching77
LibrariesAustraliaAdvisoryCommittee134LibrariesAustraliaForum6Library’sDirectionsfor2006–20089literature8Long,Brian130LoveandDesire:Literatureandthe
Intimateconference8,68
McCann,Kevin130McDonald,Janet130Mason,SirAnthony5mentoring32ministerialdirections27music4,5–6,63MusicAustraliaservice4,9,40,58
NationalandStateLibrariesAustralasia6NationalArchivesofAustralia6,38NationalCapitalAuthority3,30,36NationalCollection4–6NationalFilmandSoundArchive38NationalFolkFestivalFellowship7,38–9NationalGalleryofAustralia6,34NationalLibrary
corporategovernance22legislation19organisationalstructure19–20
1596 GLOSSARYANDINDEXES
roleandfunctions4,19National Library Act 196019,23,28NationalMuseumofAustralia6,34,38NationalPlanforAustralianNewspapers57National Treasures from Australia’s Great
Librariestravellingexhibition6,67,69NewZealandlibraries,exchangewith77NewsLimited6newspaperdigitisation3,4,41,54,57NewspapersandMicroformsReading
Room,openinghours63NormanMcCannSummerScholarships
7,38
occupationalhealthandsafety34–5OccupationalHealthandSafety
Committee34–5Occupational Health and Safety
(Commonwealth Employment) Act 199135
OCLC(OnlineComputerLibraryCenter)77oilpaintingacquisitions5Ombudsman’sOffice27openjournalpublishingsystem41OpenSearchprotocol4,40–1,77operatingexpenses12,85operatingoutcome11,85operatingrevenue11,85oralhistoryinterviews5,63organisationalstructure19–20outcomeandoutputsstructure21outputs21,47
AustralianLibraryNetworkServices70–7
thecollection48–57informationservices58–63publicprograms64–9
overseasfull-textonlineresources,collectionof57
PANDORA5,41,43PapuaNewGuinea57parliamentarycommittees27Peacock,George5PeakBodiesForum6Pelz,Winnie130peoplemanagement32–5PeopleAustralia4,77PerformanceManagementFramework33PerformanceManagementSystem32,145
photographicacquisitions5picturecollections63,70PictureAustralia7,9,40,70,73
newparticipants77websearching77
plantandequipment35podiumrefurbishment3,9,36,37policiesanddocuments138–9procurementpractices37–8projectmanagementmethodology38ProjectMuse57ProtectiveSecurityPolicyand
Procedures37publicaccountability26–31publicawarenessoftheLibrary65publicprograms
costpervisitor68description64keyissuesanddevelopments69performance64–8visitorparticipationin67visitorsatisfactionwith66
publicationsandpublishing7–8,69children’s8distributionoutlets69scholarlyjournals41
purchasingpolicies37–8
Qantas6
radioorchestralmusic5–6recycling37referenceenquiries63relatingtothecommunity7–8remuneration33
ofCouncilmembers117executive33,118
repository9,36officialopening9,36see alsostorage
researchfellowships7researchlibraries,subscribingtoLibraries
Australiaservice72,73resource-sharingdatabases
costpersearch76numberofsearches75
NationalLibraryofAustraliaAnnual Report 2006–2007160
resource-sharingservicesdeliveredwithinsettimeframes74,
75LibrariesAustraliacustomerlibraries
satisfiedwith74,75stakeholdersatisfactionwith73
resourcetable16Review of the Corporate Governance
Structures of Statutory Authorities and Office Holders(UhrigReview)23,27
RiskManagementFramework25RiskManagementPlan37RiskManagementRegister25Robertson,Geoffrey8,68Rubenstein,Colin130Ryan,Fergus129
SBSTelevision6scholarlyassociations;journals41scholarshipandresearch7securityandbusinesscontinuity37SeniorExecutiveService(SES)staff33serialsrecords,conversiontoonline57ServiceCharter28–30,61sheetmusic63socialjusticeandequity28sponsors6,147staff9
AustralianWorkplaceAgreements33CertifiedAgreement33,34classification143CollectiveAgreement8–9,33distributionbydivision142healthandsafety34–5inductionprogram34non-salarybenefits33remuneration33training32,145
staffing32–5,142–5StakeholdersandCustomerSatisfaction
Survey(LibrariesAustralia)73,75StandingCommitteeonLegaland
ConstitutionalAffairsInquiryintotheCopyright Amendment Bill 200627
statementofcashflows87statementofchangesinequity
(consolidated)88statementofchangesinequity(NLA)89Stephen,SirNinian5
storage49,54ofhigh-prioritycollectionsin
environmentalconditions53StrategicWorkforcePlan32
technologydevelopmentsandaccess4,9,40–3
tendering37TeraTextDatabaseSystem43Thomas,Deborah130totalassets13,86totalliabilities14,86training32,145trainingsuitesrefurbishment36TreasuresGallery3,8,9TreasuresGalleryAppeal69,148–9Trood,Russell130
UhrigReview23,27UniversityofAdelaide7UniversityofMelbourne8,67usersatisfactionwithinformation
services60
VisionsofAustralia6visitors3
participationinpublicprograms67satisfactionwithpublicprograms66
WagdyHannaandAssociatesPtyLtd27web-basedservices,growthin42–3web-harvesting57WestPapua57White,Harold8White,Patrick4–5wikiinfrastructure41Williams,Helen130WorkforcePlanningCommittee32WorkplaceDiversityProgram34WorldCat77Wright,Judith8
zoologicalacquisitions5