National Laboratory Operations Board Infrastructure Assessment Subgroup

Real Property Background

Carmelo Melendez

Overview

• Taxonomy of F&I Assessments• What is FIMS?• What are we reporting for Real Property?• What are our External Stakeholder’s perceptions?• Common Understandings

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Taxonomy F&I Assessments Taxonomy

• Capability – the potential or suitability of an asset(s) to meet mission requirements – Functionality: the ability of an asset to perform a requirement as

designed– Availability: the time an asset is capable to meet an assigned

mission

– Capacity: the designed amount an asset can contain or accommodate

– Utilization: the amount of an asset in actual use

• Condition - the physical state of an asset(s)– Qualification & Acceptability: the level of sufficiency for an asset 3

• FIMS is NOT Existing Facility Information System Assessment • Inventory system required for each agency by EO 13327, FRPC & OMB • DOE’s corporate real property inventory system– 41 CFR 102-85, Annual Real Property Inventories

• Real property inventory systems are used as part of other decision making tools to manage facility lifecycle actions and investments

• Current inventory is approximately 20,200 records– 2.2 million acres of owned and withdrawn from public domain land – $111B replacement plant value for owned buildings, trailers and structures– 118M GSF of owned building and trailer space

• Currently consists of approximately 530 users; all data is input by site personnel

• Validations are performed annually by each site• FIMS informational website: http://fimsinfo.doe.gov

What is FIMS?(Facilities Information Management System)

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FIMS Data Categories

• Maintenance• Operating Cost• Utilization

– Portion of an asset in use

• Summary Condition – Excellent, Good, Adequate, Fair, Poor, Fail

• Sustainability• Cool Roof• Disposition• Dimensions• Replacement Plant Value• Mission Dependency

– Critical, Dependent, Not Dependent

• Status• Occupancy• Land Acreage• Hazard Category• Usage• Location• Acquisition/Improvement Cost• Leases/Outgrants• GSA Owned/Leased

Mandated by OMB’s FRPC

DAgency may add unique fields

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ORNL Bldg 7900 FIMS Standard Report #1

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ORNL Top 25 ACI (Operating Buildings)

Prgm Site NameProperty

ID Property Name Usage Code Status Mission Dependency Utilization % RPVDeferred

Maintenance ACI

SC Oak Ridge National Laboratory (X-10) 0943 ATDD/NOAA Facility 761 Environmental Laboratory Operating Mission Critical 100 $256,360 $0 1.000

SC Oak Ridge National Laboratory (X-10) 1005 Ultra-Trace Forensic Science Center 791 Laboratories, General (Non-Nuclear) Operating Mission Critical 71 $13,514,848 $0 1.000

SC Oak Ridge National Laboratory (X-10) 1059 Computational Biology and Bioinformatics 101 Office Operating Mission Critical 100 $1,092,007 $0 1.000

SC Oak Ridge National Laboratory (X-10) 1060 Environmental & Life Sciences Laboratory 741 Biological Research Laboratory Operating Mission Critical 100 $3,811,756 $0 1.000

SC Oak Ridge National Laboratory (X-10) 1504 Aquatic Ecology Laboratory 761 Environmental Laboratory Operating Mission Critical 100 $4,876,452 $2,070 1.000

SC Oak Ridge National Laboratory (X-10) 1509 Environmental Engineering Facility 101 Office Operating Mission Critical 100 $1,091,539 $1,983 1.000

SC Oak Ridge National Laboratory (X-10) 1521 West End Research Support Facility 400 General Storage Operating Mission Critical 100 $837,779 $0 1.000

SC Oak Ridge National Laboratory (X-10) 2547 General Machine Shop 601 Maintenance Shops, General Operating Mission Critical 100 $2,725,845 $12,790 1.000

SC Oak Ridge National Laboratory (X-10) 3147 Buildings and Power Technologies Offices 101 Office Operating Mission Critical 100 $2,089,139 $3,710 1.000

SC Oak Ridge National Laboratory (X-10) 3625 Advance Microscopy Laboratory 702 Computation Laboratory Operating Mission Critical 100 $4,807,507 $0 1.000

SC Oak Ridge National Laboratory (X-10) 4007 Audit and Oversight Office Building 101 Office Operating Mission Dependent, Not Critical 100 $1,091,539 $2,911 1.000

SC Oak Ridge National Laboratory (X-10) 4020 Maximum Energy Efficiency Research Lab 703 Applied Science Laboratory Operating Mission Critical 100 $7,281,828 $0 1.000

SC Oak Ridge National Laboratory (X-10) 4100 Chemical and Materials Sciences Building 711 Chemistry Laboratory (Non-Nuclear) Operating Mission Critical 99 $67,428,054 $0 1.000

SC Oak Ridge National Laboratory (X-10) 5002 Guest Users Facility 101 Office Operating Mission Dependent, Not Critical 100 $1,101,058 $0 1.000

SC Oak Ridge National Laboratory (X-10) 5200 ORNL Conference Center 233 Tech Transfer/Conference Buildings Operating Mission Dependent, Not Critical 100 $11,590,881 $0 1.000

SC Oak Ridge National Laboratory (X-10) 6011 C&TD Office Building 101 Office Operating Mission Dependent, Not Critical 84 $2,899,796 $2,507 1.000

SC Oak Ridge National Laboratory (X-10) 6012 Computer Science Research Fac. 101 Office Operating Mission Critical 100 $1,961,337 $0 1.000

SC Oak Ridge National Laboratory (X-10) 7000A Sewage Pumping Station Equipment Storage 400 General Storage Operating Mission Dependent, Not Critical 100 $6,934 $0 1.000

SC Oak Ridge National Laboratory (X-10) 7006 Insulator Shop 601 Maintenance Shops, General Operating Mission Dependent, Not Critical 100 $893,195 $734 1.000

SC Oak Ridge National Laboratory (X-10) 7022 Lamp Recycle Facility 450 Shed Storage Operating Mission Dependent, Not Critical 100 $216,492 $0 1.000

SC Oak Ridge National Laboratory (X-10) 7041 Cold Storage Building 401 Programmatic General Storage Operating Mission Dependent, Not Critical 85 $720,438 $3,145 1.000

SC Oak Ridge National Laboratory (X-10) 7062 Crane Inspection Shop 601 Maintenance Shops, General Operating Mission Dependent, Not Critical 100 $113,177 $358 1.000

SC Oak Ridge National Laboratory (X-10) 7077 Grounds & Laborers Building 601 Maintenance Shops, General Operating Mission Dependent, Not Critical 100 $1,250,764 $0 1.000

SC Oak Ridge National Laboratory (X-10) 7103 Canteen Facility 694 Other Service Buildings Operating Mission Dependent, Not Critical 100 $8,555 $0 1.000

SC Oak Ridge National Laboratory (X-10) 7605 Storage Building 400 General Storage Operating Mission Dependent, Not Critical 100 $1,093,355 $0 1.000 7

ORNL Lower 25 ACI (Operating Buildings)

Prgm Site NameProperty

ID Property Name Usage Code Status Mission Dependency Utilization % RPVDeferred

Maintenance ACI

SC Oak Ridge National Laboratory (X-10) 7653 Chemical Waste Storage Facility 410 Hazardous/Flammable Storage Operating Mission Dependent, Not Critical 100 $277,369 $36,954 0.870

SC Oak Ridge National Laboratory (X-10) 3502 East Research Service Center 601 Maintenance Shops, General Operating Mission Dependent, Not Critical 99 $3,590,237 $489,265 0.860

SC Oak Ridge National Laboratory (X-10) 3587 Mail Services Building 694 Other Service Buildings Operating Mission Dependent, Not Critical 100 $1,036,339 $140,381 0.860

SC Oak Ridge National Laboratory (X-10) 7070 Storage Shed 400 General Storage Operating Mission Dependent, Not Critical 100 $623,089 $85,945 0.860

SC Oak Ridge National Laboratory (X-10) 7067 Facility Surveillance Office 101 Office Operating Mission Dependent, Not Critical 100 $129,206 $19,997 0.850

SC Oak Ridge National Laboratory (X-10) 4500N Central Research & Administration North 793 Multifunction Research/Lab Building Operating Mission Critical 87 $140,706,790 $22,131,253 0.840

SC Oak Ridge National Laboratory (X-10) 7018 Bulk Receiving and Stores 400 General Storage Operating Mission Dependent, Not Critical 100 $1,638,996 $270,329 0.840

SC Oak Ridge National Laboratory (X-10) 7058 Pipe and Regulator Repair Shop 604 Pipe Fitting And Plumbing Shop Operating Mission Dependent, Not Critical 100 $90,775 $14,255 0.840

SC Oak Ridge National Laboratory (X-10) 7712 DOSAR Low-Energy Accelerator 704 Calibration Laboratory Operating Mission Dependent, Not Critical 100 $430,942 $72,892 0.830

SC Oak Ridge National Laboratory (X-10) 7061 Hlth.Phys. Envrn. Stg. 400 General Storage Operating Mission Dependent, Not Critical 100 $95,638 $19,183 0.800

SC Oak Ridge National Laboratory (X-10) 7709 Health Physics Research Reactor (HPRR) 783 Research Reactor Operating Mission Dependent, Not Critical 100 $4,593,391 $928,884 0.800

SC Oak Ridge National Laboratory (X-10) 4500S Central Research & Administration South 711 Chemistry Laboratory (Non-Nuclear) Operating Mission Critical 84 $119,191,995 $24,867,960 0.790

SC Oak Ridge National Laboratory (X-10) 7065 Rigger Equip Storage 400 General Storage Operating Mission Dependent, Not Critical 100 $91,586 $19,535 0.790

SC Oak Ridge National Laboratory (X-10) 7066 Grounds Maint.Storage 400 General Storage Operating Mission Dependent, Not Critical 100 $91,586 $19,321 0.790

SC Oak Ridge National Laboratory (X-10) 7758 HFIR Parts Storage 400 General Storage Operating Mission Dependent, Not Critical 100 $47,729 $10,560 0.780

SC Oak Ridge National Laboratory (X-10) 3523 Electronic Fabrication Shop 601 Maintenance Shops, General Operating Mission Dependent, Not Critical 2 $106,625 $24,165 0.770

SC Oak Ridge National Laboratory (X-10) 7604 Utility Building 400 General Storage Operating Mission Dependent, Not Critical 78 $381,742 $92,694 0.760

SC Oak Ridge National Laboratory (X-10) 7021 Fabrication Equipment Storage 400 General Storage Operating Mission Dependent, Not Critical 100 $133,461 $33,357 0.750

SC Oak Ridge National Laboratory (X-10) 2628 Fire Protect Maint & Storage 400 General Storage Operating Mission Dependent, Not Critical 100 $99,961 $28,648 0.710

SC Oak Ridge National Laboratory (X-10) 6005 Gas Compressor House for Building 6000 694 Other Service Buildings Operating Mission Critical 100 $378,230 $113,495 0.700

SC Oak Ridge National Laboratory (X-10) 7026 M&C Storage 401 Programmatic General Storage Operating Mission Dependent, Not Critical 100 $100,861 $30,337 0.700

SC Oak Ridge National Laboratory (X-10) 7606B General Maintenance Shop 694 Other Service Buildings Operating Mission Dependent, Not Critical 100 $574,009 $171,814 0.700

SC Oak Ridge National Laboratory (X-10) 5507 Miscellaneous Material Storage 401 Programmatic General Storage Operating Mission Dependent, Not Critical 33 $1,077,380 $339,200 0.690

SC Oak Ridge National Laboratory (X-10) 2500 Guard & Fire Headquarters 693 Fire Station Operating Mission Dependent, Not Critical 100 $1,627,334 $623,346 0.620

SC Oak Ridge National Laboratory (X-10) 7710 Dosimetry Applications Research Facility 792 Laboratories, General (Nuclear) Operating Mission Dependent, Not Critical 100 $3,514,995 $1,379,699 0.6108

• FIMS is NOT an Existing Facility Information System Assessment

• FIMS is an Information Warehouse for DOE’s Real Property Data; Program & Site/Lab Operator owns Data

• FIMS is not a decision making tool for F&I Investments. Decision making tools/processes should acquire data from existing information sources like FIMS

FIMS BLUF/Take Aways

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What are we reporting for Real Property?

• Reporting Quarterly to OMB & Yearly to GSA OGP• OMB – Updates on: Disposition, Maintenance $,

FIMS Data validation, Repair Needs (Def Maint)• For FY-2013 FRPP – GSA OGP– 10,500 Bldg ; 7,700 Struct; 2.2M acres; 118M sqft– $111B Replacement Plant Value– $5.4B Repair Needs– $2.1B O&M– 0.95 Asset Condition Index

• Individual Goals (Critical 0.97, Dependent 0.93, Non Dept 0.91)

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Some External Stakeholders’ Perceptions?

• “DOE is a high risk Agency for managing real property” – GAO-13-283 (Decision Making, Competing Interests, Excess Prop)

• “DOE requires stronger strategic planning capabilities and needs to know its current & future facility needs”– NAPA Jan 2013 Report

• “DOE has a tenuous understanding of the relationship between mission and its assets” / “Agencies are unable to communicate facility investments to core mission outcomes”– NRC 2004/2012 Reports

• “If we give you $25B every year, you have $100B in Real Property, and you are Mission Capable every year then why should we give you anything else?” -OMB Analysts 11

Common Understanding

Goal: Present a consistent, accurate picture of current facility conditions and needs• Establish a F&I Assessment Strategy

Subgroup Objectives: To develop a facilities decision support system that: • uses DOE-wide standards• assesses Site/Lab conditions• articulates Site/Lab and DOE needs• estimates resource requirements• assists in prioritizing mission programs and

projects• assists in allocation of resources• with minimum impact on Site/Lab workloads

Deliverables

A. Inventory of Dedicated Mission F&I

B. Assessment of Existing F&I Inventory for:

i. Conditionii. Capabilitiesiii. Utilization

C. An Analysis of the Assessment for:

i. Investment Decision Making Based on Current Missions & Properties

ii. Investment Decision Making Based on Future Missions

iii. Strat Communications of Portfolio Req 12