National Board Meeting MinutesOct 19, 2013 · Louisville, Kentucky October 19, 2013 Page 4 Greater Hampton Roads New York Metro North Central West Virginia Williamsport V. Treasurer’s

National Board Meeting Minutes

Place:

Hawthorn Suites

Louisville, Kentucky

Date &Time

October 19, 2013

8:30 am

Present: Name

Thomas S. Morisi Samir D. Mody, PE Robert A. Hochevar, PE Charles L. Flowe, PE David W. Jones, PE P. Frank O’Hare, PE, PS Shirley A. Stuttler Alice M. Hammond, PE George H. Willis, PE John W. Franz, PE Greg T. Dutton, PE Nikki G. Reutlinger, PE Caroline Duffy, PE Thomas A. Bolte Michael R. Martin, PE Richard S. Prentice John L. Hetrick, PE David M. Stills, PE Larry E. Ridlen, PE

Office

President First Vice-President Second Vice-President Secretary Treasurer Immediate Past President President’s Assistant Northeast Region Director Northeast Region Director Northeast Region Director Southeast Region Director Southeast Region Director Great Lakes and North Central Regions Director Great Lakes and North Central Regions Director Mid-Atlantic Region Director Chair, Membership, Student, CEU Chair, Technical/SCANNER Derby City Section Chair, Constitution/Bylaws

Absent:

David A. Greenwood, PE

Mid-Atlantic Region Director

Note: Actions of the National Board are highlighted in yellow.

Assignments or actions pending are highlighted in green.

ASHE National Board Meeting


October 19, 2013 Page 2 I. Welcome and Roll Call – Thomas S. Morisi

II. Pledge of Allegiance

III. Approval of Minutes

June 9, 2013 National Board Meeting – Motion by O’Hare, Second by Jones, Approved. August 18, 2013 National Executive Committee Meeting – Motion by Hochevar, Second by Mody, Approved.

IV. Secretary’s Report – Charles L. Flowe, PE

A. National Secretary’s Report - Charles L. Flowe

1. Following is the current ASHE Membership List by

Region/Section as of October 9, 2013:

Northeast Region Albany 101 Altoona 189 Central New York 52 Clearfield 92

Delaware Valley 395 East Penn 126 First State 152 Franklin 205 Harrisburg 361

Long Island 25 Mid-Allegheny 98 New York Metro 131 North Central New Jersey 192 Northeast Penn 121 Pittsburgh 533 Southern New Jersey 199 Southwest Penn 298

Williamsport 158 Subtotal 3428

Mid Atlantic Region Blue Ridge 68 Carolina Piedmont 59

Carolina Triangle 206 Chesapeake 212 Greater Hampton Roads 124 N. Central West Virginia 34 Old Dominion 85

Potomac 192 Potomac Highlands 0 Subtotal 980

Southeast Region Central Florida 44 Georgia 437 Gold Coast 7 Middle Tennessee 156

Northeast Florida 200 Tampa Bay 103 Subtotal 947



October 19, 2013 Page 3 Great Lakes Region Central Ohio 177 Circle City 49

Cuyahoga Valley 116 Derby City 70 Lake Erie 125 Northwest Ohio 38 Triko Valley 115 Subtotal 690

North Central Region Central Dacotah 123 Subtotal 123

Rocky Mountain Region Phoenix Sonoran 114 Subtotal 114

At-Large Membership

At-Large 7 Subtotal 7 National Total 6252

Total Membership ................................................. 6252

This represents a decrease of 159 members since the June 9, 2013 National Board Meeting.

2. Statistical Breakdown of the Membership

Professional Status ........................................... 55% Government ...................................................... 13% Consultant ........................................................ 69% Contractor .......................................................... 6% Other ................................................................ 12%

3. Following are the Sections with unpaid assessments for 2011-2012:

Circle City


Central New York Circle City New York Metro


Central Dacatoh Central New York Circle City Franklin (they were granted a two week extension due to last-minute officer changes) Gold Coast



October 19, 2013 Page 4

Greater Hampton Roads New York Metro North Central West Virginia Williamsport

V. Treasurer’s Report – David W. Jones, PE

Attachment #1 A large amount of money just came in. The CPA audit report was distributed to the board. The Federal income tax return was filed two weeks ago. $139,500 was given out in scholarships last year, which is an increase from last year. Most of the sections seem to be financially healthy.

VI. President’s Report – Thomas S. Morisi

6/11/13 – Attended Central Florida Section Dinner Meeting and swore in new officers 6/18/13 – Met with Alice Hammond to discuss the Regional Oversight Committee 6/21/13 – Conference call with Sam Mody and Bob Hochevar to keep everyone up to date on current activities 7/26/13 – Conference call with Sam Mody, Bob Hochevar, and Shirley Stuttler to keep everyone up to date on current activities 7/30/13 – Conference Committee conference call 8/16/13 – Executive Board Meeting with Altoona and Clearfield Sections 8/17/13 – Executive Board Meeting in State College, PA 9/13/13 – Attended and gave presentation at ASCE/ASHE Phoenix Joint Conference 9/16/13 – Attended Northeast Region Board Meeting in Harrisburg, PA 9/17/13 – Attended New York Metro Section Board and Dinner Meetings and swore in new officers 9/18/13 – Attended Delaware Valley Section Board and Dinner Meetings and gave presentation on Richard Prentice receiving Lifetime Achievement Award 9/24/13 – Attended SCANNER Meeting with John Hetrick, Sandy Ivory, and Tammy Ferrell 9/26/13 – Attended Southeast Region Board Meeting in Orlando Florida




10/5/13 – Attended Pittsburgh Section Past Presidents Dinner Miscellaneous other items including but not limited to:

• Various telephone conversation with Caroline Duffy regarding the Great Lakes Region committee structure

• Various emails regarding the Operations Manual, website, database, file storage, and meeting arrangements

• Prepared Power Point presentation for Phoenix conference.

• Prepared Presidents Report for fall SCANNER issue

VII. President’s Assistant’s Report – Shirley A. Stuttler

Forwarded (57) requests to join ASHE since the June meeting: (Mid-Atlantic Region = 15; Northeast Region = 22; Rocky Mountain Region = 1; Great Lakes = 8 and Southeast Region = 11). Some Sections are lax in responding to the email requests and often the inquirer notifies me of no response being received. In turn I send a second request and copy both the Section President and Secretary. Letters were sent to the various newspapers announcing the 2013 National Conference awards that were presented for the Young Member of the Year, Robert E. Pearson/Person of the Year, Member of the Year and Life Time Achievement recipients. Notification was sent July 31st to the Regions and Sections requesting nominations for the National positions for 2014-2015, as requested by Chair Frank O’Hare. A reminder was sent in September. The first notification was sent to all Sections on October 1st requesting nominations for the 2014 National awards for Robert E. Pearson/Person of the Year, Young Member of the Year, Member of the Year and Life Time Achievement. I sent reminder to scheduled Sections to submit their winter SCANNER article by October 15th.

VIII. Committee Reports

Strategic Planning Committee Report

Chairperson: David Rast, PE

Members: Robert Hochevar (Board Liaison), Thomas Morisi,

Larry Ridlen, Samir Mody & Robert Peda

ASHE’s Board of Directors adopted the 2012-2015 Strategic Plan which included five primary goals along with goal-specific prioritized action items. The primary goals are as follows: 1. Improve Internal Communications

2. Improve External Communications




3. Establish Strategic Alliances

4. Expand and Retain Membership Strength and Viability

5. Promote Education and Technology Transfer

The highest priority action items were to be promoted by the Strategic Plan committee and monitored for progress. As a review, those high priority action items are as follows:

• Develop and publish on the National website a list of the current tools that are available

for use in the operation of Regions and Sections and identify what additional tools are

needed by circulating the list of tools to the Regions and Sections and requesting input.

• Improve communication to the Regions and Sections about the purposes and uses of

exposure funds and the ASHE National Grant Program.

• Provide new Section officers with a training program and or a mentor program that

ensures they can quickly transition into their new position.

• Update guidelines for the use of the exhibit booths.

• Outline a plan for the organization to prepare position statements on appropriate

legislation or transportation policy issues for distribution using suitable external

communication tools.

• Develop a plan for strategic alliances with other professional organizations

• Develop a retention and section recovery plans that that includes ASHE’s value to

members.

• Promote recognition of members and organizations at the Section, Regional and National

level through the use of electronic media, Scanner and National Conferences.

• Develop specific outreach programs for membership growth and retention of educators,

students, government employees, contractors, suppliers, consultants, and retirees.

• Complete development of the Member-at-Large category including development of the

benefits for membership with ASHE.

• Define a maximum of three metropolitan areas where the resources of the National

Board’s New Member Committee will be focused during a defined one year period,

subject to review.

• Use the Member-at-Large data to develop new sections in the areas not defined for focus

by the New Member Committee

• Develop a shared calendar and guidelines to publicize a list of technology and

educational events.

Contained within this update is a request of the Board to review the action items listed and provide feedback to the Strategic Plan Committee regarding changes of priority, additional action items, or confirmation of successful completion

FY 2013 finds progress on several action items as well as need for direction from the Board. Since the previous update, the Strategic Plan Committee has convened via teleconference for monthly meetings, when logistically possible, to discuss progress. The Chair of the Strategic Plan




committee offers the following status of action items, current activities with pending Board

actions in BOLD.

Action Items:

1. Improve communication to the Regions and Sections about the purposes and uses of exposure

funds and the ASHE National Grant Program.

a. The National Board approved a cover letter to the Region/Section Presidents on

February 5, 2013 that explains the intent of the ASHE National Grant Program, provides

examples, amount of grants, and recommends use of the funds in a way that will help

them grow their membership and/or promote the importance of our industry to the

general public. The new letter is included on the ASHE website under the Section

Operating Manual Tab / List of Documents. Due to the issuance of the February 5,

2013 letter, this task has been accomplished.

b. The ASHE National Website was recently upgraded to be more user-friendly containing

nine high level Tabs and 13 Sub Category Tabs. Each Tab and Sub-Tab has a split page

containing text or links to information with the remainder of the page consisting of a

Transportation Industry Photo. The layout is easy to use and attractive. The SP

Committee discussed a future effort of compiling pictures depicting sample uses of the

Region/Section Grant Funds. These pictures can be included on the website under the

Information Tab with a sub tab for the Grant Funds. This suggestion is an option to

complete the task. Perhaps Shirley Stuttler can follow-up with recent recipients for photo

examples to depict use of the Grant Funds. A standard request to future Grant recipients

can ask for photos of how the Grant was expended in order to build upon our inventory

of examples.

c. Suggestion to add a “Questions for the Board” item on the home page and a link of

common Questions and Answers.

2. Develop a shared calendar and guidelines to publicize a list of technology and educational

events.

a. Suggest a calendar be added to the main page of ashe.pro including National Board

Meetings, National meetings, and other industry relevant events.

b. NE Region has been developing a shared calendar that may be utilized as a base or as a

link from the National website.

c. The need to assign this task should be discussed at the next National Board or

Executive Board meeting.

3. Investigate possibility of an ASHE-endorsed credit card and how it may benefit the

membership.

a. The concept of an ASHE credit card as a member benefit had been discussed many years

ago. At the time, the National Board decided not to pursue since the credit card

companies required the ASHE membership directory to solicit membership to apply for

the credit card. The decision was based upon privacy concerns for the membership.




b. Upon discussion during the conference call, it was decided that Robert Peda would

perform additional investigation with the banking industry to determine whether there is

a monetary benefit to ASHE and/or the member. Also, the investigation will assess

options to offer the ASHE Credit Card application to the membership via the ASHE

website instead of direct mailings to members.

4. Recommend a more predominant location on the website for the ASHE Strategic

Plan (New Assignment).

a. Currently the 2012 - 2015 Strategic Plan is located under the Operations Manual

Tab as a pdf document under List of Documents. It does not have a prominent

location on the website. It is recommended that the Board approve moving the

Strategic Plan to a Sub Tab under the Home Tab where it will be predominantly

displayed. The Home Tab does have the ASHE Mission in Text when pulled up.

The Strategic Plan could be first and only Sub Tab under Home. This requires a

recommendation to the National Board. The Strategic Plan should be

predominantly displayed or at least linked to the ASHE Mission. It demonstrates

how the Mission will be accomplished.

b. A previous suggestion was to add a “Benefits of Membership” to the home

screen. If this is done, it could contain a link to the Strategic Plan.

c. Complete development of the Member-at-Large category including development of the

benefits for membership with ASHE.

d. Sam Mody has prepared a white paper that may be useful in development of a benefits

statement.

e. Application is being circulated and will be modified slightly

5. Use the Member-at-Large data to develop new sections in the areas not defined for focus by

the New Member Committee

a. National Directors in charge and are trying to tie together with partnerships, PR, to

stimulate activities. Sam Mody working across all levels to move this initiative

forward.

6. Provide new Section officers with a training program and or a mentor program that ensures

they can quickly transition into their new position.

a. Training provided at National Conference, but not all officers attend.

b. Board is requested to assign Task to develop a new officer survival guide, patterned

after some sections’ efforts. Highlights to include Best Practices, raising funds.

c. Refer to Frank O’Hare memo to Great Lakes Region suggesting that regions should

conduct officer training for the sections and not rely on National Meetings.

d. Additional efforts to visit Regions

e. Teleconferences and/or monthly E-Mails




7. Develop a retention and section recovery plans that that includes ASHE’s value to members.

a. Need direction from Board

b. Conduct survey from Sections – How have we been successful?

c. Add a “Why ASHE” page to website, list benefits

d. Regional oversight assignment - Committee to be tasked with this effort. Further

expand this action item to researching what younger members are interested in,

what would encourage membership, and what would entice participation.

8. Develop specific outreach programs for membership growth and retention of educators,

students, government employees, contractors, suppliers, consultants, and retirees.

a. See item 8 above.

9. Develop and publish on the National website a list of the current tools that are available for

use in the operation of Regions and Sections and identify what additional tools are needed by

circulating the list of tools to the Regions and Sections and requesting input.

a. What is this toolbox? What should be in it? Board discussion item: Take action on

this item to provide definition and guidance. Strategic Plan Committee to develop

recommendations and submit to Board for discussion and/or approval.

b. Possibly add common documentation links to toolbox from the operations manual OR

reorganize operations manual page.

a. Committees to get together and review consistencies in document and by-

laws in early 2014.

10. Develop a plan for strategic alliances with other professional organizations

11. Seek out and identify smaller, local organizations that may want to reside under the umbrella

of ASHE to develop a national identity.

a. For 11 and 12, Bob Hochevar to further relationships with NACE, ATSA, ISEA,

NAWIC and other potential partnerships with related societies west of Mississippi.

12. Promote recognition of members and organizations at the Section, Regional and National

level through the use of electronic media, Scanner and National Conferences.

a. Function of the membership committee. Will solicit suggestions for path forward.

13. Outline a plan for the organization to prepare position statements on appropriate legislation or

transportation policy issues for distribution using suitable external communication tools.

a. The Legislative Committee has agreed that distributing a series of information on

topics which could be used by individual members to help share the word via letters

to editors, representative/congress and other meetings would be beneficial. We

identified a retired gentleman active in the transportation industry and well versed in

these topics who has volunteered to ghost write some articles for our use. The

Committee developed a list of topics for the series as follows:

i. What is MAP-21?




ii. The Highway Cliff is "ugly". What does this mean to the taxpayer?

iii. Where does the money go? highways, transit, trails.- Financing the Fund:

Federal Gas Tax

iv. Financing the Fund: Vehicles Mile Tax

v. Importance of consistent funding for 6+ years

vi. What are key areas, i.e. maintenance, highway, bridges, transit, and what is

the order of magnitude of "needs" in these areas.

b. Board discussion item – Need to be able to identify issues quickly, develop a Board-

approved statement, and develop method of distribution.

14. Define a maximum of three metropolitan areas where the resources of the National Board’s

New Member Committee will be focused during a defined one year period, subject to review.

a. No report.

Other updates are as follows:

1. Improve Internal Communications

a. LinkedIn • 680 members currently, a 38% increase from the 492 members in 1Q 2013!!

b. Facebook • Site exists with no content

• Not sure of ownership, but would be a great place to upload Conference Information

and pictures

• Good place to highlight member activities

New Section Committee Report

Chairpersons Perry Schweiss and Tim Matthews,

Members: Samir Mody (Board Liaison), Thomas Bolte & Caroline Duffy

The co-chairs continued efforts to find champions/team members in Portland, OR and Denver, CO. Also, as per the direction of National President O’Hare, the committee initiated efforts for a Texas Section. A summary of activities since the last report is as follows: Denver, Colorado – No response from Brett Gilbert to-date. Tim has followed up with Brett and is awaiting a response. He is working through a consultant in Atlanta to establish new contacts in Denver. We have reached out to AECOM in Denver and have made two new contacts, Richard Romig and Alan Eckman who are interested in championing this effort. Tim is working to set up a conference call.

Portland, Oregon – Still in contact with Sharon Crowland (AMEC) who is interested in helping.




• Portland Section Initiative – Conference call conducted 08-01-13 with two Portland-area people (Sharon C. and Smith S.). Some initial action items established as follows:

o Contact FHWA acquaintance to see if any interest in assisting with the new Portland

ASHE Section formation – Sharon C. - Sharon still working contacts as of 8-22-13 o Research if any conferences, seminars, etc. in the Portland area which may be

suitable to set up a booth to promote the Society – Sharon C. - No response from

Sharon to date. o Compile a list of associates, contacts, etc. that may be candidates for joining in the

effort to participate in forming a Section – Sharon C. and Smith S. – No response

from Sharon to date. o Forward information compiled by Georgia Section to Portland champions – Tim M. –

Completed 08-02-13

Tim will be in Portland during the week of Thanksgiving and will reach out to Sharon to arrange a face to face meeting. Otherwise, a follow-up conference call will be scheduled before the end of the year.

• New Initiatives – The committee conducted a conference call 08-12-13 to discuss status and discuss new strategies. The focus of the call was on two new strategies as follows:

o Find a key presenter in the industry locally and arrange a dinner/luncheon

meeting hosted by ASHE National. The meeting will provide a forum for the key person to make a presentation and provide an opportunity to promote the Society; possibly securing several champion names in the process.

o Tim is working with Georgia DOT Chief Engineer to see if he has any ideas for contacts and/or key items to say to other prospective key people. Face to face communication with a group of industry people may prove more fruitful than past attempts.

o Craft a message to existing Section Presidents, and Secretaries soliciting information relative to relocated members and/or contacts in neighboring areas. – Not complete to date. Committee will complete before end of October.

Texas Opportunities (cont.) – No responses to-date. Future Efforts – Follow-up with Denver and Portland contacts.

National Constitution/By-Laws Committee Report Chairperson Larry Ridlen, P.E.

Members: Robert Hochevar (Board Liaison), Rich Weigand & Calvin Leggett

Since the June 2013 National Board meeting: 1. Committee corresponded by email and had a conference call on August 8, 2013 to conduct business. 2. By-Laws Approval Status Report dated September 30, 2013 (copy attached) .




3. The Middle Tennessee Section submitted their revised by-laws for review on July 1, 2013. Great Lakes Region submitted their revised by-laws for review on July 26, 2013. 4. Committee approved the following Section and Region By-Laws: • Middle Tennessee Section • Delaware Valley Section • Great Lakes Region 5. Committee has reviewed and provide comments back to the following Sections on their By-Laws: a. Carolina Triangle Section b. Phoenix Sonoran Section c. Delaware Valley Section (received revised Bylaws 9/26/13) d. Pittsburgh Section 6. Revised National By-Laws were submitted to the Executive Committee for review/approval on August 7, 2013. The revised By-Laws contained a new section on Trademarks, which was included in Article II – Seal and Logo. Also revised several Sections to clarify the nomination process for National Directors. 7. On-going activities include the need to go through the By-Laws/Constitution/Region Generic By-Laws/Section Generic By-Laws to ensure consistency between the documents with the recent change in the National By-Laws. 8. Working with Tom Brown, Chairman of the Operation Oversight Committee and Tom Morisi to set a date for a future meeting after the first of the year to review the key ASHE documents for consistency. 9. The committee is also looking at developing a policy on how to obtain an approved endorsement from ASHE as requested by the Executive Committee. 10. Requests have gone out to the following Sections/Regions to resubmit their By-Laws since they were initially submitted prior to the Generic By-Law template being developed and were asked to hold off until the templates were finalized: a. Harrisburg Section b. North Central New Jersey Section c. Central Ohio Section

d. Mid Atlantic Region

Legislative Review Committee Report Chairperson George Willis,

Members: John Franz, Jr., Calvin Leggett, Michael Martin, Caroline Duffy.

The Legislative Committee has agreed that distributing a series of information on topics which could be used by individual members to help share the word via letters to editors, representative/congress and other meetings would be beneficial. We identified a retired gentleman (Joe Litvin) active in the transportation industry and well versed in these topics who




has volunteered to ghost write some articles for our use. The Committee developed a list of topics for the series as follows:

- What is MAP-21?

- The Highway Cliff is "ugly". What does this mean to the taxpayer?

- Where does the money go? highways, transit, trails.- Financing the Fund: Federal Gas Tax

- Financing the Fund: Vehicles Mile Tax

- Importance of consistent funding for 6+ years

- What are key areas, i.e. maintenance, highway, bridges, transit, and what is the order of magnitude of "needs" in these areas.

We have been slightly delayed in implementation due to health issues with our ghost writer. There was a meeting yesterday to update the ASHE Position Paper and the mechanism to get the data to the membership. The goal is to have PIN members in every Section and define their responsibilities. The committee plans to take short videos and store them in the cloud storage. They will be submitted to media outlets for use as newsclips on slow days. The intent is to have constituents force Congress to act; to use public pressure to cause funding to increase. Also, success stories will be included to show that the effort causes positive results.

The Legislative Committee is to decide how they want to organize the cloud storage. O’Hare suggested that they use NACE to locate problem areas, Sam Mody will provide a contact.

Public Relations Committee Report Chairperson Sandra Ivory,

Members: George Willis (Board Liaison), Gregory Dutton, Scott Seaman &

Amanda Shumaker

LOGOS

Requests for Section and Region Logos and Letterhead continue to arrive. Keller Engineers/Tom Morisi answer requests and sends logos/letterhead to Sections/Regions

DISPLAY/BROCHURE/POWERPOINT/WEBSITE/MEMBERSHIP FOLDERS

Display Booths Requests from Middle Tennessee Section and Phoenix Sonoran Section for Banner displays for September 2013 were received and sent.

PowerPoints – TNT Graphics working on graphic changes for PowerPoints - At-Large Membership and International At-Large Members slides.




SCANNER

• Edited Fall issue

• Met with ASHE National President Tom Morisi, SCANNER Editor John Hetrick and

TNT Graphics on SCANNER and trade mark issues.

Website Subcommittee - Chair John Hetrick

Members: George Willis, Craig Rock & Jake Morisi

National continues to work with the Sections to make the change to the ashe.pro from their old domains. This will be an ongoing process until all have been transferred. A detailed report will be handed out at the board meeting (the handout is attached). Visits to the website for the quarter shows July 908, August 923 and September 985 with each month showing a 63% new visitor ratio. The committee will continue to make revisions and will continue to make it as real time as possible keeping in mind that we are a volunteer organization. A website template is available for use by the Sections. The MultiWeb contract was approved yesterday at the Executive Committee Meeting. Please send all suggestions/concerns regarding the website to John Hetrick at [email protected].

Membership/Student/CEU Committee Report Chairperson Richard Prentice

Members: Alice Hammond, (Board Liaison) & Michael Martin

MEMBERSHIP ~ Meets Goals #1 and 4 of the Strategic Plan

• The Committee Chair said Alice Hammond was getting National’s insurance company contact information from Charlie Flowe. Richard Prentice said that Alice has contacted the Warren A. Gingrich Agency, Inc. in Altoona, PA. She is waiting to hear back from them about Officers and Directors Liability Insurance for the Sections and Regions. There is a problem finding a single company that covers all states.

• President Morisi said that Sandy Ivory pointed out that the Member At-Large and International Member At-Large guidelines shown in the Operations Manual was what was presented to the National Board and not guidelines of what these At-Large Memberships were. Richard Prentice reviewed this and said the applications are correct, but he rewrote their guidelines and will submit the revised write-ups to the National Board for their review/approval.




CONTINUING EDUCATION ~ Meets Goal #5 of the Strategic Plan

• The Committee Chair has reviewed and approved the Technical Sessions for the October 2013

ASHE/PennDOT District 5 Workshop. A list of the people awarded CEU’s or PDH’s at the Workshop will be in maintained by the East Penn Section’s Technical Committee Chair. A copy of this list will be forwarded to Richard Prentice, so he can place them into the National Repository.

• The Committee Chair has discussed our IACET renewal with President Morisi, who said we need to

talk about this at the Board Meeting. Once a decision is made, Richard Prentice will finish and submit the IACET application. Prentice stated that IACET keeps squeezing us for more and more money. They are pressing for ISO 9001 certification. CEU’s are not as important as they once were, most States have PDH requirements. Prentice recommended that we continue to offer PDH’s and drop the IACET logo from our documents. It was recommended that the membership be canvassed to learn who is an approved PDH provider in each state. Franz noted that each conference needs to get its coursework approved for New York and Florida PSH’s. Flowe made a motion that we drop our membership in IACET and cease providing CEU’s. Martin seconded the motion. Jones noted that we need to check on the impact that losing IACET certification will have on our partnerships. The motion was approved.

• The Committee Chair met with the Tom Adams (Northeast Region) to discuss how Regional Seminars can be used to generate income for the Northeast Region’s treasury. Once this process is refined and tested, Richard Prentice will then share this process with other Regions for their use.

STUDENT CHAPTERS ~ Meets Goals # 1, 3, and 4 of the Strategic Plan

• The Committee Chair said the University of Delaware Student Chapter held their 3rd Annual Barbeque at Clayton Park and invited the First State Board to attend. The Barbeque was well attended.

• The Committee Chair said that we are making progress at Temple University towards starting a Student Chapter there. The University of Delaware Student Chapter has helped in this effort when they reached out to some of the key students at Temple.

• The Committee Chair said we are slowly making headway to rejuvenate the inactive Student Chapter at Drexel University. The University of Delaware’s Student Chapter has offered to assist in this effort too.

• Drexel University is holding an American Infrastructure Fair on October 17, 2013. Representatives from the ASHE Delaware Valley Section will be there to offer information about our Organization. The benefits of being an ASHE Member will be discussed, as well as the other Sections that are located in the Greater Philadelphia area and at the many other Sections located throughout the United States. Richard Prentice will report the results of this Fair attendance at the next National Board Meeting.

• The Committee Chair has not received anything from the Sections and Regions. He requests the National Directors to contact the Sections in their Region to see if they have anything new




to report. This information should be sent to Richard Prentice so he can include it in his future Committee reports.

Member at Large Subcommittee

Chairperson Kevin Duris

Members: Charlie Flowe (Board Liaison) and Tammy Johnson

5/29/13 to 10/1/13 - From our website, received 16 requests to join ASHE that are outside of existing Sections. Seven were from the US and nine were international. Locations in the US were: San Diego, CA; Sherwood, OR; Muskogee, OK; Ottowa Lake, MI; Murrieta, CA; Greenwood, SC and Baton Rouge, LA; International locations were: Athens, Greece; Voorhees; Sheffield, UK; Haryana, India; Odisha, India; Dakahliya; Devli, New Delhi; Mushin, Lagos and Brazil. 6/10/13 - Dave Jones to investigate setting up PayPal or some other method of electronically receiving payments for At-Large Members. 6/30/13 - First International At-Large Member from Nigeria. 10/1/13 - Current At-Large Membership at seven; six from USA and one from International.

National Conference Committee Report

Chairperson Nikki Reutlinger, PE

Co-Chair Tom Zeigler, PE

Members: Gregory Dutton, Gerald Pitzer, Shirley Stuttler,

Cindy Minter & Mike Hurtt

The National Conference Committee held conference call meetings on July 31 and September 10 with representatives from the 2013 to 2017 Conferences. The 2013 National Conference in Lake Placid has submitted an article for the SCANNER and completed their final reports which should be distributed at the October National Board meeting. Their estimated profit is $8,800 after returning money to National and giving $5,000 to 2014. This conference will not be reported on in the future. Final report is available – if want a copy, contact Reutlinger. The 2014 National Conference in Bismarck is moving forward. Their website is live and linked to ASHE National. They are currently updating the sponsor and exhibitor pages which should go live near the end of September. Soliciting of sponsors/exhibitors will follow soon after. A golf course has been selected and they are working with RegOnline to get their registration up and running. An article for the upcoming fall SCANNER was submitted to start gaining interest in the upcoming conference. They are slightly behind on the sponsorship/exhibitors but should be back on track before the next board meeting. Reutlinger asked that we take request back to sections and firms. www.2014.ashe.pro. Linked on National website. Lodging is ready to go for reservations. Registration will go live in January. The 2015 National Conference in Baltimore's Inner Harbor is on track. They are working on their action plan and budget. They have identified a treasurer and a technical committee chair. They




are soliciting Sections in their Region to find other chairs. They are slightly behind on this task – slow on volunteers. The major item they are working on this quarter is identifying an appropriate amount and source of liability insurance. They are hoping to get a rider on a policy from one of the Sections in their Region. They will be requesting seed money from National soon. The 2016 National Conference in Pittsburgh is on track. They have selected a hotel Wyndham (downtown) and have signed a contract. They are working on identifying committee chairs. The 2017 National Conference in New York City is on track. They are speaking with several hotels and hope to narrow down to one or two early/mid next year. The committee decided to defer the solicitation for the 2018 National Conference to next year. There are very few items that can be done five years out and often times the committee lost ‘steam’ being so far out. It was decided that four years out was more appropriate. Wait until next year to solicit. National Conference Committee minutes from July 30th and September 10th are attached.

Technical/SCANNER Committee Report

Chairperson John Hetrick Members: Greg Dutton (Board Liaison) and Sandra Ivory

The fall SCANNER was reviewed the week of September 16. This issue is scheduled to be printed the first week of October. The fall issue will be 28 pages with three very good technical articles, 2013 and 2014 conference articles, As the Wheel Turns and Mile Markers. Please continue to urge your sections to write articles for their magazine. Sections can also submit extra articles as we do not have any in reserve. The Regions can also submit articles of interest from your level and maybe share things that are working well for you that will benefit the other areas. Advertising was down from last year’s fall issue. The last three issues have come up short on advertising compared to the printing/mailing costs. Please review your customers and suppliers for new potential advertising sources for your magazine.

Operations Oversight Committee Chairperson Tom Brown

Members: Mike Martin (Board Liaison), John Franz, Tom Bolte

No Report for This Meeting

Operations Manual Subcommittee Chairperson Shirley Stuttler

Member: Sandra Ivory

Revisions were made to the 2013-2014 Region Officers, 2013-2014 National Officers & Directors, the 2013-2014 Section Programs and the 2013-2014 National Region and Section




Directors lists. The National Conference Guidelines were revised by adding the sample annual National Conference agenda and registration pamphlet check list of items that should be included. Also added to the Guidelines were the National Conference generic action plan and summary chart of ASHE Conferences 2005-2012.

Nominating Committee Report Chairperson Frank O’Hare

Members: Charlie Flowe, Shirley Stuttler, David Greenwood & Domenic Piccolomini

On Wednesday, July 31, 2013 a notice was sent via email to ASHE Region/Section Presidents & Secretaries requesting nominations for National Second Vice President and National Directors. Submittal requirements were detailed in the letter for Second Vice President and National Director. Requested information was to be returned to Frank O’Hare and Shirley Stuttler. The deadline for the nominations submittal was clearly stated as Thursday, October 31, 2013.

At the Executive Board Meeting held on Saturday, August 17, 2013, it was discussed that the Northeast Region will be staggering their two nominations as was discussed at the October 13, 2012 National Board Meeting per the following:

It is recommended that for next year (2014), there will need to be 2 nominees from the

Northeast Region (currently held by John Franz and George Willis) one - 3 year term

and one - 1 year term; 1 nominee from the Southeast Region (currently held by Nikki

Reutlinger); and 1 nominee from the Mid-Atlantic Region (currently held by David

Greenwood). Leggett moved approval of the committee recommendation with Morisi’s

second. There was discussion clarifying that the short terms will count as a full term for

the purpose of term limits. The motion was approved.

On Thursday, September 5, 2013, a second notice was sent via email to ASHE Region/Section Presidents & Secretaries requesting nominations. This second notification highlighted the following:

The submittal for the National Director shall include: Name of Region placing name of nominee into nomination. For the Region forwarding a nomination to the National Nominations Committee, the nomination letter shall be signed by the current Region President and the Region Secretary. (Electronic signatures are acceptable.) The National Nominations Committee retains the prerogative to request minutes of the Region selection procedure.

On Wednesday, September 18, 2013, a third notice was sent via email to ASHE Region/Section Presidents & Secretaries requesting nominations. The email included the deadline date of October 31st. On Monday, September 30, 2013 a notice was sent via email to ASHE Region/Section Presidents & Secretaries requesting nominations for:

• Robert E. Pearson-Person of the Year

• Young Member of the Year

• Member of the Year




• Life Time Achievement

The email included the deadline for nominations as February 14, 2014. These awards will be presented at the 2014 National Conference during the banquet dinner to be held on June 14th in Bismarck, North Dakota. At this time, we have one nomination for Second Vice President and three nomination for National Director. We still need nominations for National Director from the and the Mid-Atlantic Region. Mid-Atlantic Region will vote and submit by the deadline.

Budget/Audit Committee Report Chairperson Samir Mody

Members: David Jones, & Bob Hochevar

My budget /audit committee report is summarized below:

• Meeting with Tom and Dave scheduled on October 18th at Noon – met and discussed timeline.

• Begun preparation of 2014-2015 Budget

• The first portion of the October 18th Executive Committee meeting will be spent discussing the current budget process, the sources of income and categories of our expenses.

• Looking at meeting venues for 2014-2015.

History Committee Report Chairperson Shirley Stuttler

Members: Stephen Lester, Charlie Flowe & Sandra Ivory

The 2012-2013 National Board meeting highlights, Frank O’Hare’s National President’s outline for his term and the National Conference award summary were added to our history document and forwarded to Secretary Flowe for the history archives. A request was made to those Regions/Sections who have not yet provided their updated history information to do so as soon as possible in order for our records to be kept up-to-date. To-date, Circle City and New York Metro Sections have not submitted their revised history. The Southeast and Mid-Atlantic Regions have submitted their history information and still waiting on the remaining Regions to respond.

National Membership Database Committee Report

Chairperson: Charlie Flowe

Members: John Hetrick & Jacob Morisi

Since the June Board meeting, Jake has worked on the SCANNER mailing list, he revised the map on the database to agree with the one on the website, and he repaired a search problem that gave bad results for North East and East Penn.




As part of the agreement for 2013, Mr. Morisi is to make the following changes to the database:

• Change the output format for importing into Excel from the current CSV format to TSV. The commas in the database were causing problems with the output file. This task has been completed.

• Create a mailing list export routine to simplify the Secretary’s efforts in preparing the SCANNER mailing lists. This task has been completed.

• Create an export routine to output e-mail addresses for Multiview. This task has been completed.

• Revamp the telephone fields in the database so that they automatically format. This task has been completed.

• Make the region field auto-populate upon entry of the Section name. This task is still pending.

Partnership Committee Report

Chairperson Samir Mody

Members: Robert Hochevar, John Hetrick, William Brayshaw & Philip Erbland American Traffic Safety Services Association (ATSSA): I have requested the committee to re-evaluate the agreement we signed with ATSSA in 2010 and provide me with a bulleted list of the advantages this partnership with brings ASHE? From my vantage point, it appears that we have historically attended each organizations’ National Conference which provide quality networking opportunities and exchange of technical information.

One of the objectives fostered with this partnership is stated below: “That the organizations will explore and implement as appropriate various partnering opportunities such as, but not limited to, the exchange of complimentary registration for meetings; the exchange of complimentary exhibit space at relevant conferences; support of cooperative educational opportunities; and, the development and support of common roadway

and safety advocacy efforts.” Since we are not a lobbying organization, it was my understanding that ATSSA would provide a stronger voice for us in Washington. After recent communication with ATSSA, here is the breakdown for two attendees from ASHE to attend the ASSTA National Conference:

• Exhibit booth - $4,145

• Registration – included for 1 attendee, second person cost is $795 for 3 days

• Airfare + hotel

• Total cost - ~$7,000 for 2 attendees Mody is concerned that this partnership does not help us with our goals. ATSSA is not honoring the details of the agreement regarding the financial burden in attending their conference. NACE is a better model. Guidelines do not help determine who makes a




good partner. Mid-Atlantic is looking for advice for partnering. Guidelines need to be modified to define what the mutual benefits are. ATSSA is not honoring their commitments so we will not extend a free booth offer to ATTSA for the 2014 conference.

National Association of County Engineers (NACE): Here is a summary of activities with the NACE partnership:

• E-mail exchange with Phillip Erbland between 9-3 and 10-1-13

• Conference call held with Phil on 10-9-13 to discuss follow up strategies with NACE Executive Director Brian Roberts

• Conference call scheduled between Phil and Brian on 10-11-13

• We have been invited to attend the NACE Western Region Board meeting in Laughlin, NV – ASHE attendees being confirmed

National Association of Women in Construction (NAWIC):

• Agreement between ASHE and NAWIC has been prepared but not yet been distributed for signature – we have been searching for a volunteer to lead this committee

• 10-9-13: Judson Wible from the Southern New Jersey Section has volunteered to serve as the liaison for this partnership. It was agreed that Judson Wible should lead the efforts to determing the viability of a partnership between ASHE and NAWIC.

International Erosion Control Association (ISEA):

• Draft Agreement was prepared by Laura Felux from ISEA and ready for distribution to both respective Board of Directors

• A volunteer to lead this committee has not yet been identified

I have scheduled a conference call on 10-14-13 at 10 am among the chairs of our New Sections, Member-at-Large, ATSSA/NACE/NAWIC and Public Relations’ Committees to brainstorm on ways we can collaborate to stimulate further growth and continue expanding our geographic presence west of the Mississippi River. The following participants have confirmed to join this call:

• Tom Morisi

• Perry Schweiss (NS)

• Tim Matthews (NS)

• Kevin Duris (ML)

• Amanda Schumacher (PR)

• Judson Wible (P) It is apparent to me that each of the individual committees are working extremely diligently but continue to be plagued with challenges in spearheading this growth initiative. As the former New Sections Chairman, I can empathize with amount of patience and perseverance this requires. I am




hoping this conference call will bring an infusion of creative ideas, additional resources, and further guidance to all participants on the call to tackle our expansion goals in a more efficient manner. As an example, we partnered with the National Association of County Engineers (NACE) in 2012, an organization comprised of 32 State Affiliates and strong geographical presence in the North & South Central and Western regions of the United States. They are led by a driven Executive Director who is eager to solidify this partnership with ASHE. Their mission statement is synonymous to ours (with the exception of their advocacy efforts on the national circuit) and NACE is also interested in expanding their presence in our backyard.

We have been approached by the National Association of Women in Construction (NAWIC) and the International Erosion Control Association (IECA), two organizations who offer similar growth opportunities for ASHE. I have not yet distributed the Agreements to the Executive Committee for signature until the outcome of this conference call.

Regional Oversight Committee Report

Chair Alice Hammond

Members: Nikki Reutlinger, David Greenwood & Caroline Duffy

8/16/13 Regional Oversight Committee Report:

On April 29, 2013 – ROC committee requested approval from the Executive Committee on distribution of the 2012 Conference profits to the Regions as recommended by the ROC Committee. Numbers in blue below are based on Actual Membership and the red is the ROC’s recommendation. Northeast Region – 3455 - $13,900 - $13,000 Mid-Atlantic Region – 1007 - $4051 - $4,000 Southeast Region – 935 - $3762 - $4,000 Great Lakes and North Central Region – 817 - $3287 - $4,000 Approval was granted by Executive Committee ROC committee working on letters to each Region noting the distribution of conference profits to each region. Letter also outlines the criteria each region needs to meet to request their portion of the conference profits. Region Status Updates as of 08/16/13:

Northeast Region (National Director - Alice Hammond, PE):

Approved By-laws, Treasury and Established Regional Officers Next Region Board Meeting is September 16, 2013 in Mechanicsburg, PA Mid-Atlantic Region (National Director – David A. Greenwood, PE):

Approved By-laws, Treasury and Established Regional Officers. Issues with bylaws waiting for bylaw approval.




Southeast Region (National Director – Nikki Reutlinger, PE):

Approved Bylaws, Treasury and Established Regional Officers – still working on it… they have a treasury but not 100% if bank account is open yet. Next Region board meeting is on September 26, 2013 in Orlando, FL

Great Lakes and North Central Region (National Director – Caroline Duffy, PE):

Approved Bylaws, Treasury and Established Regional Officers Next Region board meeting is on October 23, 2013 in Columbus, OH In addition, we are restructuring the Great Lakes Region to include several committees similar to National. We have been working on this and rolling it out to our sections this summer. It will help create a line of communication between National, through the Region, to the Sections to strengthen the Regions.

IX. Unfinished Business

A. Circle City and Gold Coast– O’Hare

• Gold Coast stated that they would attend the Southeast Regional Meeting, thus giving Dutton and Reutlinger an opportunity to discuss their future and reorganization. No one from Gold Coast actually attended. Dutton contacted Partha Ghosh who stated that they have been focused on getting a bank account set up having gotten data from Jones and Flowe. They need fresh people. Dutton encouraged them to hold an event in a couple of months. Naldo Gonzales has not returned any phone calls. Jones noted that the Section already has a bank account and should not need to set up a new one.

• Tom Bolte, Frank O’Hare, and Caroline Duffy held a conference call and scheduled a reorganization meeting on November 5th. They talked to Jim Balzek and others. There appears to be interest in reactivating the Section.

B. –Report Template - Mody

Mody distributed a copy of the template to Dick Cochrane for use in the Northeast Region. Mody used the Mid-Atlantic Region format to develop the template. After some discussion noting that the financial information might cause concern if publicized and that the membership information is a duplicated effort, it was concluded that consistency is important and that there is value in seeing what the other sections are doing. Mody was directed to move forward with tweaking and distributing the template.




X. New Business

A. Communication with Phoenix Sonoran and Central Dacotah – Morisi

Morisi voiced his concern that Phoenix Sonoran and Central Dacotah might miss out on communication within the Society. He asked that Phoenix be added to the Southeast Region and that they be included in the region conference calls, etc. Central Dacotah will functionally remain a part of the Great Lakes Region.

B. Communication to the Sections – Morisi and Hammond

There is a need for better communications. Confusing and inconsistent communications are coming from too many sources. The Regions are empowered to be the source of communication with the Sections. National should not bypass the Region with communications since all of the Regions now have active Secretaries. Duffy requested that the grant form headers be changed and that the grant approval process be clarified. The Operations Oversight Committee was asked to review the process, working with the Region Oversight Committee. They are to check consistency of all documents.

C. New Sections / Partnerships / Member-at-Large – Mody

A conference call was held between the New Sections, Partnership, Public Relations, and Member-at-Large Committee Chairs, President Morisi and First Vice President Mody. The call was to help close communication gaps between the committees and to generate information sharing.

D. Operations Manual Revision (Member-at-Large) – Morisi

Dick Prentice will revise the Member-at-Large section of the Operations Manual.

XI. Regional Reports – Included as Attachment No. ?

A. Northeast Region

Willis, Franz, Hammond B. Mid Atlantic Region




Martin, Greenwood C. Southeast Region

Reutlinger, Dutton

D. Great Lakes and North Central Regions

Duffy, Bolte

E. Rocky Mountain Region

Pitzer

XII. Upcoming Meetings

January 18, 2014 – Phoenix, Arizona April 26, 2014 – Washington, DC area

XIII. Adjournment – 11:20 am.

Attachments: #1 Treasurer’s Report #2 By-Laws Approval Status Report #3 National Conference Reports #4 National Conference Committee July 30, 2013 Conference Call #5 National Conference Committee September 10, 2013 Conference Call #6 October 18, 2013 Regional Oversight Committee Minutes #7 Region Reports

Respectfully submitted, Charles L. Flowe, PE National Secretary




Attachment No. 1

Treasurer’s Report




Attachment No. 2

By-Laws Approval Status Report

October 1, 2013

Committee requested Sections/Regions to resubmit BylawsProvided Committee comments to Section/Region

Bylaws Review Status Bylaws Approved Approved Section/Region

Received by Committee by Board Notified

REGION SECTION

NORTHEAST 5/8/2012 5/30/2013 N/A 5/30/2013

Albany

Altoona 3/14/2007 10/4/2007 10/27/2007 10/27/2007

Central New York 12/18/2008 3/23/2009 4/4/2009 4/4/2009

Clearfield 10/27/2006 9/17/2007 10/27/2007 10/27/2007

Delaware Valley 1/30/2007 10/11/2007 10/27/2007 10/27/2007

Amended 3/19/13 9/30/2013 N/A 9/30/2013

East Penn

First State 1/16/2007 10/11/2007 10/27/2007 10/27/2007

Franklin 10/11/2006 9/24/2007 10/27/2007 10/27/2007

Harrisburg 4/10/2007 10/4/2007 10/27/2007 10/27/2007

Amended 3/17/10

Long Island

Mid-Allegheny 1/31/2007 9/24/2007 10/27/2007 10/27/2007

New York Metro 3/14/2007 10/11/2007 10/27/2007 10/27/2007

N. Central New Jersey 6/26/2012

Northeast Penn 12/10/2007 12/28/2007 1/12/2008 1/12/2008

Pittsburgh 10/18/2006 9/24/2007 10/27/2007 10/27/2007

Amended 4/5/13

Southern New Jersey 2/1/2007 10/11/2007 10/27/2007 10/27/2007

Southwest Penn 5/30/2007 9/24/2007 10/27/2007 10/27/2007

Williamsport 2/1/2007 10/4/2007 10/27/2007 10/27/2007

MID ATLANTIC 7/13/2011

Blue Ridge 4/30/2009 5/27/2009 6/7/2009 6/7/2009

Carolina Piedmont 1/22/2013 5/29/2013 N/A 5/29/2013

Carolina Triangle 12/19/2006 10/15/2007 10/27/2007 10/27/2007

1/21/2013

Chesapeake 12/11/2012 1/13/2013

Greater Hampton Roads 5/22/2008 5/22/2008 6/15/2008 6/15/2008

N. Central West Virginia 5/21/2007 9/24/2007 10/27/2007 10/27/2007

Old Dominion 3/18/2013 5/29/2013 N/A 5/29/2013

Potomac 11/28/2007 11/28/2007 1/12/2008 1/12/2008

Potomac Highlands 6/6/2006 9/24/2007 10/27/2007 10/27/2007

SOUTHEAST 4/9/2012 6/10/2012

Central Florida 11/28/2007 11/28/2007 1/12/2008 1/12/2008

Georgia 1/30/2007 10/16/2007 10/27/2007 10/27/2007

Gold Coast 9/30/2009 10/12/2009 10/17/2009 10/17/2009

Middle Tennessee 11/16/2006 10/16/2007 10/27/2007 10/27/2007

7/1/2013 8/14/2013 N/A 8/14/2013

Northeast Florida 1/11/2007 10/17/2007 10/27/2007 10/27/2007

2/12/2013 5/29/2013 N/A 5/29/2013

Tampa Bay 6/12/2007 10/17/2007 10/27/2007 10/27/2007

GREAT LAKES 7/26/2013 8/14/2013 N/A 8/14/2013

Central Ohio 1/23/2007 9/7/2007 10/27/2007 10/27/2007

Amended 3/19/10

Circle City

Cuyahoga Valley 11/28/2007 11/28/2007 1/12/2008 1/12/2008

Derby City 2/1/2007 9/7/2007 10/27/2007 10/27/2007

Lake Erie 1/31/2007 9/7/2007 10/27/2007 10/27/2007

Northwest Ohio 5/7/2007 9/7/2007 10/27/2007 10/27/2007

Triko Valley 2/7/2007 9/7/2007 10/27/2007 10/27/2007

NORTH CENTRAL

Central Dacotah 1/31/2007 9/7/2007 10/27/2007 10/27/2007

ROCKY MOUNTAIN

Phoenix Sonoran 2/12/2013




Attachment No. 3

National Conference Reports

National Conference Reports - 1 - October 19, 2013

NATIONAL CONFERENCE REPORTS - October 19, 2013

2014 ASHE CONFERENCE Central Dacotah

Best Western Ramkota, Bismarck, North Dakota - June 11-15, 2014 Chair Laurie Martin & Sarah BaeHurst Co-Chairs

National Monitor - Jerry Pitzer The 2014 Critical Acton Plan attached for your review.

2015 ASHE CONFERENCE

Chesapeake Section - Mid-Atlantic Region Renaissance Hotel, Inner Harbor, Baltimore, Maryland - May 27-31, 2015

Marco Avila & Roger Carriker Co-Chairs National Monitor - David Greenwood

• Reminder: The contract has been signed with the hotel and a copy was provided to National in September 2012. We still have to verify the direct billing application so no deposits will be required.

• We are taking the approach that the conference as being hosted by the Mid-Atlantic Region with the Chesapeake Section being overall lead.

• We submitted for and received a tax ID number from the IRS on 5/15/13

• There was additional dialog/consideration of pursuing a 501(c) 3 status as a charitable organization vs. a 501(c) 6 educational organization in order to save taxes at the state level. After conferring with the national conference committee and others in ASHE at the national level, we have decided NOT to pursue this option. We shall stay with the ASHE typical conference protocol/approach and be federally tax exempt as a 501(c) 6 group.

• Funding: In conjunction with the Mid-Atlantic Region funds associated with the regional assessment, we will be requesting an advance from national ($8,000 approved at the January 2013 National Board Meeting). We have not submitted a formal letter requesting the $8k and will do so in October so that the bank account can/will be opened. The national conference committee advised us that we can do this via an email vs. sending a formal letter. This still needs to be done/will be done. Roger C. has been to reason why this hasn’t been done. Sorry. We hope to be able to have this submitted so it can be discussed/conveyed at the October 2013 National Board Meeting. TBD.

• We continue to work on updating the Action Plan (last submitted to the NCC on 5/28/2013). This document is continually being updated. Ongoing

• We continue to work on developing the draft budget, letterhead, “theme”, and logo.

• Committee structure. Representatives from several sections within the Mid-Atlantic Region continue to indicate their interest in participating in numerous committees. Getting all the chair positions


hasn’t been as easy to get commitments on. We continue to discuss with Chesapeake Section BoD/members about their interest/need to participate and/or chairing a committee. We continue to encourage members in the region to plan to attend the 2014 national conferences to gain perspective and input on conference dynamics to benefit our event in 2015. Ongoing

• We have secured our conference treasurer position. Nimish Desai, ASHE Chesapeake, and MA Region Director has graciously offered to serve in this position. This is a good step in filling key committee positions.

•

• It is our hope/need/desire to have a conference committee meeting in Baltimore in Fall/Winter 2013 so committee chairs can see the hotel and have a “face to face” forum to gain some major momentum in the planning of the conference. TBD.

• Roger and Marco continue to review the conference reports, including the 2013 Lake Placid debrief meeting notes distributed by Nicole Reutlinger on 7/18/13 (Thanks !!) and recently distributed conference report info 9via ftp site). Background on action plan charts, “lessons learned” info., etc. developed by previous conferences is very helpful. Ongoing.

• We have solicited national and received updates to the national conference guidelines and attachments. These are on the national web site in two locations and not the same versions. FYI

• Roger and Marco continue to participate in the NCC conference committee calls. Both Roger and Marco were unable to participate/attend the Lake Placid conference in June. We will continue dialog with NCC members et al as we move forward in support of Central Dacotah and 2014.

• We have discussed liability insurance mechanisms with NCC. Chesapeake does not have a policy so we will see if any of the Sections in the Mid-Atlantic have one that we can put a rider on. TBD.

2016 ASHE CONFERENCE

Pittsburgh Section - Northeast Region May 18-22, 2016

Kevin Duris & Patrick Kane Co-Chairs National Monitor - Perry Schweiss

Committee Report – September 2013

Detail of Activities to Date:

• Identify Conference Dates – Several constraints led to the selected dates as shown above: o 2016 PGA US Open at Oakmont Country Club in mid-June o Annual international Bridge Conference in Pittsburgh in early June o Memorial Day weekend o The selected dates were the latest dates that avoid these constraints o (There is a past precedent for conference dates in May)

• Select Conference Co-Chairs and Treasurer o Co-Chairs:

� Kevin Duris � Pat Kane � Discussions underway to perhaps name a 3rd co-chair

o Treasurer – Jerry Pitzer

• Open bank account, secure tax ID, and secure national seed money – Jerry completed all of these activities


• Form Venue Search Committee and select hotel o Venue Search Committee

� Jim Weaver – Chair � Kevin Duris � Pat Kane � Jerry Pitzer � Kathryn Power

o Hotel Considerations � The committee toured 5 potential hotels in the Pittsburgh area, including the

venues for the last 2 conferences in Pittsburgh � The committee unanimously selected the Wyndham Grand Hotel � Signed contract with hotel on August 26, 2013

CONFERENCE ACTION PLAN ITEMS FOR 3 YEARS OUT AND STATUS: Establish Dates of Conference Region – started 8/28/12, completed 4/16/13. Select Conference Chair & Co-Chair Region – started 8/28/12 completed 4/16/13. Develop Conference Committee Chairs Chair & Co-Chair – started 8/28/12, needs to be completed. We

will advertise for volunteers in the newsletter. Obtain General Liability Insurance (Minimum of $1 Million) to Cover Participants and National – We will investigate to see if Pgh section policy will cover with a rider. Establish Web Site, Domain Name, & Host Web Site – We need committee chair and volunteers to

complete. Select Facility, Obtain Tentative Contract, National Review/Approval, & Sign Contract Facilities – started 8/28/12, completed 8/26/13. Develop Theme and Logo Conference Chairs – We need committee chair and volunteers to complete. Request Advance Funds ($8,000) from National – started 7/1/13, completed 7/9/13. Prepare Tentative Budget with Input from Each Committee Finance – Treasurer Jerry Pitzer will prepare

draft budget. Establish Conference Checking Account Finance – started 7/20/13, completed 8/3/13. Attachment 2014 Critical Action Plan




Attachment No. 4

National Conference Committee

July 30, 2013 Conference Call


Conference Call Meeting

July 30, 2013 National Participants: Nikki Reutlinger, Conference Committee Chair Tom Ziegler, Conference Committee Co-Chair Gerald Pitzer, Committee Member and 2016 Conference Participant Shirley Stuttler, Committee Member Greg Dutton, Committee Member Cindy Minter, Committee Member Tom Morisi, National President 2013 Conference Participants Mike Hurtt, Conference Co-Chair and Committee Member 2014 Conference Participants Sarah BaeHurst, Conference Co-Chair 2015 Conference Participants Marco Avila, Conference Co-Chair 2017 Conference Participants Mike Hershey, Conference Co-Chair 2013 Conference Comments:

• Finalizing the reports for our committee. Mike is hoping to finish them next month but will be complete prior to next National Board meeting in October.

• Seed money has been returned to National

• $5000 seed money for 2014 has been presented to 2014 conference hosts

• Estimating about $10K profit

• Estimated about 300 attendees at conference (this number will be firmed up in the report for our committee)

• 2016 requested templates for budget, action plan and summary spreadsheet 2014 Conference Comments:

• Insurance – Insurance company won’t insure more than 9 months before conference; however everything is in place to acquire this when appropriate

• Website – National has requested that 2014 website go live as a link off of their website.

• Sponsorship – Finalizing sponsorship/exhibitor forms this week. Once this is complete, they will work on opening ‘sponsorship’ tab on website. Once this tab is open, then Nikki will announce website on Linked In

• Golf course has been confirmed – Hawktree

• Printer company – still looking into this but will finalize soon so that the requirements for size, file format, etc for ads can be established

• Budget/Action Plan – These updated forms were requested for review.

• Programs – A request was made for ideas for technical presentations. Any ideas can be

sent directly to 2014 or filtered through Nikki. 2015 Conference Comments:

• Committee chairs – Have treasurer but trying to establish committee chairs. It was noted that if 2015 requests help from other sections that there is a clear distribution of profits established prior to the end of the conference.

• Seed money – Marco or Roger will request this via email to Dave.

• Insurance – Typically this is a rider on the local section that is putting on conference. This isn’t an option for 2015. There was a request to see what other conferences have done.

2016 Conference Comments:

• Hotel – Wyndham (old Hilton) downtown has been selected. Room rates are $170/night.

• Seed money – This was requested earlier this month.

• Treasury – tax id and checking account are in place

• Co-chairs have been selected but looking to add a local PA district engineer to help in attracting speakers and sponsors.

• No committee chairs have been established beyond the conference co-chairs at this point 2017 Conference Comments:

• Hotel – Soliciting hotels to get an idea of room rates for future conference. Committee Items

• 2018 solicitation will go out in September/October 2014 as opposed to this year.

• There are several items in the attachments to the guidelines that need to be reviewed and revised.

• It was requested to look at the possibility of multi-year contracts for exhibitors (such as Autocad or Bentley

Next Conference Call: The next meeting will be scheduled for 9/10/13 at 1 pm EST (noon CST)




Attachment No. 5


September 30, 2013 Conference Call


Conference Call Meeting

September 10, 2013 National Participants: Nikki Reutlinger, Conference Committee Chair Tom Ziegler, Conference Committee Co-Chair Shirley Stuttler, Committee Member Greg Dutton, Committee Member Dick Cochran, Committee Member 2013 Conference Participants Mike Hurtt, Conference Co-Chair and Committee Member 2014 Conference Participants Sarah BaeHurst, Conference Co-Chair

Laurie Martin, Conference Co-Chair Bob Shannon Casey Einrem

2015 Conference Participants Marco Avila, Conference Co-Chair

Roger Carriker, Conference Co-Chair 2017 Conference Participants Manny Beigelmacher, Conference Co-Chair 2013 Conference Comments:

• Finalized reports and submitted to the Committee on 9/9/13

• Profit approximately $8800

• Have completed all action items for conference so this conference will not be reported on in the future


• Insurance – Insurance company won’t insure more than 9 months before conference; however everything is in place to acquire this when appropriate

• Website – Hope to have everything finalized to have website live (sponsorship and exhibitors) this month

• Sponsorship – Committee is reviewing sponsorship and exhibitor forms. These will be distributed this month. Shirley will distribute the sponsorship forms to the sections once available.

• Budget/Action Plan – Committee is reviewing these now

• Registration – Working with RegOnline to set up account. 2015 Conference Comments:

• Committee chairs – Have treasurer and technical committee chair, working on getting other positions filled.

• Seed money – Marco or Roger will request this via email to Dave.

• Insurance – Looking to see if any sections in their Region have a liability policy that they

can get a rider on. if this is not a possibility they will get with 2014 to see how they went about getting a separate policy.


• Hotel – Contract with Wyndham (old Hilton) downtown has been signed. Room rates are $170/night.


• Hotel – Soliciting hotels to get an idea of room rates for future conference. Committee Items

• Work with Shirley/Craig to ensure latest guidelines are up on the website

Next Conference Call: The next meeting will be scheduled for 10/22/13 at 1 pm EST (noon CST) Action Item List:

2013 1. Submit Conference reports 2. Submit budget and action plan (attached to this email) 3. Submit summary of past conferences

2014

1. Submit updated budget and action plan 2. Check on insurance for 2015 – Did you get a rider to current policy if you have

one? 3. Let me know when Sponsorship tab is ‘live’ on website

2015

1. Request seed money 2016

1. Submit hotel contract for review Committee (pdf of the items below are attached – please let me know who may be interested in reviewing these documents)

1. Review current action plan and revise as necessary 2. Review National Conference Agenda and revise as necessary 3. Review Registration Pamphlet Checklist of items and revise as necessary




Attachment No. 6

October 18, 2013 Regional Oversight Committee Minutes

10/18/13 Regional Oversight Committee Report:

On October 18, 2013 at 4pm – ROC committee held meeting.

Meeting was attended by Caroline Duffy, Nikki Reutlinger, Dick Prentice, Alice Hammond and via phone Dave Greenwood.

Letter was sent out to the Regions on 08/21/13 with instructions on how to submit for 2012 conference profits.

Region Status Updates as of 10/18/13:

Northeast Region (National Director - Alice Hammond, PE):

Requested 2012 Conference Profits on 10/18/13, Nikki Reutlinger will verify all requirements are met and send approval email to Dave Jones requesting the NE Region portion of the conference profits be sent to NE Region. Approved By-laws (5/30/13) Treasury Established Established Regional Officers (9/16/13) Elected Officers at Region Board Meeting on September 16, 2013 in Mechanicsburg, PA Mid-Atlantic Region (National Director – David A. Greenwood, PE):

Approved By-laws (National sent back comments in July 2013 to Region) Treasury Established Established Regional Officers (Annually) Southeast Region (National Director – Nikki Reutlinger, PE):

Requested 2012 Conference Profits on 10/03/13, Alice Hammond verified all requirements were met and will send approval email to Dave Jones requesting the SE Region portion of the conference profits be sent to SE Region.

Approved Bylaws (6/10/12) Treasury Established Established Regional Officers (7/3/13) President, Tom Morisi and Northeast National Director, Alice Hammond, as well as Southeast Region National Director, Nikki Reutlinger attended Region board meeting on September 26, 2013 in Orlando, FL

Great Lakes and North Central Region (National Director – Caroline Duffy, PE):

Approved Bylaws (8/14/13) Treasury Established Established Regional Officers Next Region board meeting is on October 23, 2013 in Columbus, OH In addition, we are restructuring the Great Lakes Region to include several committees similar to National. We have been working on this and rolling it out to our sections this summer. It will help create a line of communication between National, through the Region, to the Sections to strengthen the Regions. Clarification of line of communication from National to Region to Sections and vice versa.. Region Secretaries are not getting emails….

Committee recommends sending Region Report emails go to Region Secretaries and National Directors be copied. Section Secretaries can then copy Shirley when the requests are sent out.

Goal is to empower the regions and one way to do that is to start having things go through them…Sections are still unsure of whom to respond to …

Committee recommends developing communication guidelines if needed, first would like to just try getting communication to the Regions rather than out to all sections.

Getting minutes and updates made to website more timely.




Attachment No. 7

Region Reports

Region Reports Page 1 of 29 October 19, 2013

REGION REPORTS National Board Meeting - October 19, 2013

GREAT LAKES REGION Caroline Duffy, P.E. & Tom Bolte, P.E.

SECTIONS: Central Ohio, Central Dacotah, Circle City, Cuyahoga Valley, Derby City,

Lake Erie, Northwest Ohio & Triko Valley

Region $8,915.36 is balance in checkbook.

Central Ohio

Date: June 25, 2013 Event: Section Board Meeting Date: July 19, 2013 Event: 6th Annual Ronald Zook Golf Outing was held at Foxfire Golf Course.

Approximately 72 people attended the all-day 18-hole outing and $695 was raised for the scholarship fund. A dinner and awards ceremony followed the golf game.

Date: July 23, 2013 Event: Section Board Meeting Date: August 15, 2013 Event: An ASHE Summer Happy Hour & Buckeye Preseason Kick-Off event was

held at the Buckeye Hall of Fame Grill in the Grandview Yard. We had a great turnout with approximately 35 attendees and we raised $160 with a cornhole game and football ticket raffle. One new member joined from the attendees at this event.

Date: August 24, 2013 Event: ASHE held an Adopt-A-Highway Clean Up event finishing our second year

for our new adopted interchange in Grandview, Ohio at I-670 and Grandview Avenue. Approximately 12 volunteers meet for the cleanup event. Gift cards prizes were awarded to the volunteer with the most bags collected and the most unusual item found. Most attended lunch at the Woodlawn Tavern adjacent to the site. We have renewed for another 2-year commitment with ODOT


Date: August 27, 2013 Event: Section Board Meeting

Central Dacotah September 17, 2013

• The Central Dacotah Section held a board of directors meeting.

Officers and Board of Directors present: Casey Einrem – President

Lindsay Bossert – Secretary Ardin Striefel – Board of Directors Bob Shannon – Board of Directors

Ed Ryen – Board of Directors Laurie Martin - Conference Chair Sarah BaeHurst – Past President The following items were covered: 1. The board voted to cover the 2014 ASHE Conference Chair’s membership dues 2. Project of the Year Award - KLJ for Roads Acting as Dams. 3. National 2014 Conference update including speakers, vendors and registration forms. 4. Discussion of upcoming speaks for the 2013-2014 year.

• The Central Dacotah Section held a luncheon meeting. The meeting included a presentation entitled “NOAA Atlas 14 – Updated Rainfall Frequency Estimates for the Upper Midwest” by Troy Erickson with Barr Engineering.

The next general membership meeting will be held on October 15, 2013.

Circle City - No Report

Cuyahoga Valley - No Report

Derby City

• Held June luncheon at the Knights of Columbus facility on River Road in Louisville, Kentucky on June 27, 2013. The speaker was Matt Bullock, PE, who is the Chief District Engineer for KYTC District 5 in Louisville, KY. The topic: Presentation of Projects Nominated for the ASHE – Derby City Section Transportation Improvement Award.

• Held BOD meeting at KT’s restaurant on July 30th to discuss upcoming meeting.

• Held August luncheon at Knights of Columbus facility on River Road in Louisville, Kentucky on August 8, 2013. The speaker was Kevin Damron, P.E., who is the Executive Director of KYTC Project Development. The topic: Highlights of the Current Highway Plan and Presentation of the ASHE Derby city Section Transportation Improvement Awards


• Hosted ASHE – Derby City Hospitality Suite at the 2013 KYTC/FHWA/ACEC-KY Partnering conference. Approximately 80 people from the conference visited the suite and received information about ASHE.

• BOD meeting scheduled for the week of October 21st, 2013.

• ASHE – Derby City will host the ASHE National Board Meeting in Louisville October 18th and 19th.

• Next ASHE event will be in November. This will be our Annual Member Appreciation outing at Churchill Downs. Scheduled for Mid November.

Lake Erie

June 2013 - No business.

July 2013 - The section membership was invoiced electronically for the 2013-2014 year. The process went relatively problem-free. There were no complaints. Renewals were collected and a board meeting was scheduled for August 9th to discuss the upcoming year. August 2013 - Board meeting held on August 9th, 2013. All board members were able to attend with the exception of Khalil Ewais, and Bill Baker who were informed of the proceedings via emailed minutes. Some items discussed at the August 9th meeting are shown below:

1. The Lake Erie section was able to award one $1500 scholarship last year. Funds came

form 50/50 raffles held at all meetings, corporate donations, and dues. The scholarship

for the coming year will be awarded in the fall. All area colleges with civil engineering

majors will be contacted.

2. Potential meeting topics and dates were discussed. Topics included the State of ODOT

District 12 and District 3, Greater Cleveland Regional Transit Agency, Cuyahoga

County, Lake County, Cleveland Innerbelt Technical Tour, Design Build, Opportunity

Corridor, Northeast Ohio Regional Sewer District, Complete Streets, and RTA Tour of

University or Mayfield stations.

3. The Section will hold an inaugural contest for Project of the Year.

Renewals were collected and the first meeting of the year was finalized for September 18, 2013. The topic will be the state of ODOT District 12 and District 3.

September, 2013 - The first meeting of the year was held on September 18, 2013 at the Flat Iron Café in Cleveland, Ohio. The ODOT District Deputy Directors Mr. Allen Biehl (District 3) and Mr. Myron Pakush (District 12) provided updates on current initiatives and projects in their respective districts. Over 80 people attended the event. Renewals were collected. Six members were dropped from the National Roster on October 1 for nonpayment of dues. The assessment was paid by the section.


Northwest Ohio

• On Thursday May 16, 2013 at 11:45 a.m. at the Holiday Inn Express, Perrysburg, Ohio,

the ASHE NW Ohio Section will host a luncheon meeting. o Speaker: Paul Detray, CONTECH Engineered Solutions, LLC o Topic: Bridge and Culvert Rehabilitation by Reline Method

• On Thursday September 19, 2013 at 11:45 a.m. at the Holiday Inn Express, Perrysburg, Ohio, the ASHE NW Ohio Section hosted a luncheon meeting.

o Speaker: David Dysard, City of Toledo, Andy Langenderfer, Tetra Tech o Topic: LUC-Phillips-Willys Interchange Connector Project

Triko Valley Our fourth Board of Directors meeting for 2013 was held on August 20th where new Directors were welcomed and goals were set for the upcoming year. At our recent General Membership Meeting held at the Montgomery Inn Boathouse on September 24th, Joe Vogel, from ODOT-District 8, presented an informative program on the US 50-River Road-Waldvogel Viaduct-Sixth Street Reconstruction project that is now under construction on the west side of Cincinnati. Our next Board of Directors meeting is scheduled for Tuesday, October 29th at the Butler County Engineer’s Office.

MID-ATLANTIC REGION - by Roger Carriker, P.E. for David Greenwood, P.E. & Michael Martin, P.E.

SECTIONS: Blue Ridge, Carolina Piedmont, Carolina Triangle, Chesapeake, Greater

Hampton Roads, North Central West Virginia, Old Dominion and Potomac

Region The Mid-Atlantic Region has not been very active to start the 2013-14 season. That is the fault of the regional president predominantly. Sorry. Several of the Sections are relatively idle during the summer months, but….Several of the Sections have however continued with their meetings/programs for the year and continue to provide their membership with good speakers and meeting content. Participation in Section meetings has been good and PDH’s are being submitted for, approved, and issued as per the ASHE PDH/CEU process/guidelines. After some inquiries/exchanges with ASHE national leadership, the region is still working on some recommendations for consideration by the Membership/Student/CEU committee as it relates to the approval process for CEU’s/PDH’s based on what the Mid-Atlantic Region is/has been doing for the last several years. These will be submitted to the national committee and hopefully discussed in the next period. The Mid-Atlantic Region did not hold a Board Directors meeting/call during the period. We continue to communicate amongst ourselves predominantly via individual emails and phone calls on topics related to: 1) financial matters, 2) continued solicitation of regional director positions and committee support; 3) activities associated with national and how the region can support/coordinate with current and proposed national initiatives, 4) the 2015 national conference


being hosted in Baltimore (Chesapeake section); and 5) continued/improved communication across the region (e.g. sharing info) as well as with National and how we can help any section in the region that indicates they may be struggling as it relates to their activities, involvement in the region and ASHE as a whole Reminder and closure of a topic from last quarter: The seventh annual regional technical conference which was held in Charlottesville VA on 4/29/2013 at the University of Virginia Darden School of Business was a success. Final presentations were posted on the Chesapeake Section’s web site: http://www.ashe-chesapeake.org/index_files/Page1189.htm and PDH’s were issued. Thanks again to everyone who participated and continue to make this forum a success. Final billings have been made and the region made a nice profit of approximately $4,500 which can/will be used for future conferences and regional activities determined by the Board Directors. All sections have received their National and Regional assessment notices and have been reminded to get these payments in to the appropriate audiences. We hope to have 100% of the Sections meet the deadlines for making these payments. TBD. This continues to be a coordinated effort between the members of the region and national. The regional BoD and sections will continue to coordinate our activities and updates that are components of the various reports and data held by national as we head into the fall “season”. This includes reconciling membership counts, ways to strengthen the sections/membership, bylaw updates, providing information/articles for upcoming SCANNER publications, and web site information )both at the section level and national level).

Regional Financial activities during the period • Current balance of Regional funds as of September 16, 2013 is $30,517.91. The only

transactions this quarter have been associated with deposits from National for regional exposure funds and reimbursement for the Region’s banner. There have not been any other transactions since the completion of the Spring Technical Conference.

• We are currently collecting the regional assessment from the Sections which are due October 1, 2013.

Old Dominion

Activities

The following is a summary of key activities for this quarter:

• July 17, 2013 – Board of Directors’ meeting

• August 8, 2013 – Technical Session: Roadway Safety Assessments

• September 11, 2013 - Board of Directors’ meeting

• September 19, 2013 – Scholarship Golf Tournament at Brandermill Country Club � 40 golfers, great weather and a good time � Supports one scholarship each at J.Sargeant Reynolds and John Tyler

Community Colleges.

• October 10, 2013 – Upcoming Technical Session – Recycled Materials in Bridges


•

Operating Budget (As of 9/23/13) Membership (As of 9/23/13)

Starting Balance $1,842.22 Starting Membership 89

Revenue $5,717.00 Losses 13

Expenses $413.00 Gains 7

Ending Balance $7,146.22 Ending Membership (paid) 83

Greater Hampton Roads

Activities


• Dinner meetings and Board of Director Meetings occur on the same day, every other month (third Tuesday).

• July 16, 2013 - Board of Directors and Membership Dinner Meeting. � The Board of Directors meeting preceded the dinner meeting. � Standing committees provided updated reports including the annual golf

tournament to support the Hampton Roads Section’s annual college scholarship. This tournament will be held on October 14th (Columbus Day) at Stumpy Lake golf course

� The Dinner Meeting continued to be held at the Westin at Town Center in Virginia Beach. The featured presentation was the "Hampton Roads Congestion Management Process: The State of Transportation in Hampton Roads 2013", presented by the Author, Keith M. Nichols, PE, Project Manager, Hampton Roads Transportation Planning Organization (HRTPO)

• September 17, 2013 Board of Director and Membership Dinner Meeting � The Board of Directors meeting preceded the dinner meeting � Committee reports included financial reporting and updates on the scholarship

golf outing fundraiser to be held in October. � The membership dinner meeting included a presentation on the Laskin Road

Gateway Project, Virginia Beach. The speaker was Chris Wojtowicz, P.E., Project Manager, City of Virginia Beach, Ric Lowman, P.E., Senior Traffic Engineer, City of Virginia Beach Dept. of Public Works, Traffic Engineering

Operating Budget (as of September 2013) Membership (as of May 2013)


Revenue 0 Losses 0

Expenses 0 Gains 0

Ending Balance $18,061.07 Ending Membership 122

Carolina Triangle

Activities



• July 9, 2013 – Board of Directors Meeting. Major topics discussed were: � Previous Board Meeting Minutes approved. � Membership update – Renewals have taken place and dropped members will be

sent to Nationals this by end of September � Century Club Membership – 19 members already for the 13-14 year � Recent financial report (as of July 9, 2013) was reviewed with the highlights as

shown below: a) Cash Balance = $13,645.92 b) Mutual Fund Balance = $6,684.24 c) Scholarship Fund Balance = $23,622.91

� 2013-2014 Draft Budget was reviewed.

• Summer events during this quarter: � Durham Bulls game – Sunday, August 4th

• Next Meeting will be Thursday, September 26, 2013at the NCSU Faculty Club

• This year’s dinner meetings will be held at the NCSU Faculty Club. � Thursday, September 26 � Thursday, November 14 � Thursday, January 23 � Tuesday, March 18 � Thursday, May 8

Operating Budget (as of

09/16/2013)

Membership (as of 09/16/2013)



Expenses $11,199.27 Gains 5

Ending Balance $29,776.29 Ending Membership 206

Chesapeake

Activities


• Appointed new BOD during the BOD meeting on June 28 with Matt Waters taking over as the president.

• Held Chesapeake Section Board of Directors meetings on July 25th, August 30th in Baltimore, MD.

• Finalized event dates for the meetings in 2013-2014. There will be 2 joint meetings (one with ITE and the other with ASCE). Visit the section website for event details at http://www.ashe-chesapeake.org/index_files/Events.htm

• The first meeting was a Bus Tour of the Inter County Connector in MD and Eastern Operations Facility on September 17. Meeting attendees got an opportunity to walk along the entire construction site and learn about various construction aspects. Attendees also got an opportunity to learn about the various types of LEED credits that can be obtained during the tour of the Eastern Operations Facility. The facility has a Silver LEED certification.


• Notified members about renewal/new-member applications.

• Continued to update and maintain section web site. Visit our web site for up to date details: http://www.ashe-chesapeake.org/index_files/Events.htm

Note: Budget information is for partial 3rd Quarter (reporting period noted below); report of revenue

and expenses was not available.

Operating Budget Membership

Starting Balance (7/25/13)

$ 35,609.79 Starting Membership ( as of 4/15/13)

207

Revenue $ 8,817 Losses (drops) 1

Expenses $ 703.75 Gains 10

Ending Balance (8/27/13)

$ 42,546.38 Ending Membership

As of 9/13/13

216

Miscellaneous Items:

• Continue planning work for 2015 National Conference.

Carolina Piedmont

Activities:


• The Carolina Piedmont Section typically does not have many events or meetings in the summertime, and so we’ve been fairly quiet since the submittal of the last quarterly report. Activity is picking up in the fall season with several meetings and events occurring in the past several weeks:

� 7/17 - Board meeting � 8/22 – Membership Meeting � 9/4 – Small Group Board meeting to discuss finances and team organization � 10/9 – Tentatively Scheduled Membership Meeting

• The Section Board has decided to release a number of members who have failed to pay dues for multiple years. As a result, and per the submitted report from the Treasurer on September 24, 2012, the Section membership total is being reduced from 74 to approximately 55. The Section Board is currently working with the National Secretary to resolve some membership discrepancies, so a final number will be provided in the future. We have traditionally had a core group of between 20 and 25 members who attend most events and do much of the work. One of our goals for the 2013-2014 year is to grow this active core group to approximately 40 to 50 members.

• Looking ahead/upcoming activities: � ASHE – CPS is committed to providing continuing education opportunities to

our members. We are currently planning 4th Quarter meetings that include tours of a concrete and an asphalt plant, as well as 2 to 4 other events.

� Planning activities to begin for the annual scholarship fundraisers – the Skeet Shoot (December 2013 or March 2014) and the Golf Tournament (April / May 2014).


Blue Ridge

Activities:


• July - no activity

• August - 8/20/13 Lunch Meeting at VDOT Salem District Office Presenter: Terry Christianson (TNT Traffic Safety) Topic: Update of Current Safety Traffic Control Regs. Attendance: 18 Attendees and 1 speaker

• September - 2013 ASHE Blue Ridge Scholarship Golf Tournament Annual Fundraiser)

*Since previous quarter

North Central West Virginia

Activities:


• This period is the least active for the Section

• No events were held during the July-September 2013 time period

• Upcoming activities � First meeting of the year is scheduled for October 3, 2013 � Annual golf outing is scheduled for October 13th. This is a very popular event

• Two additional members added during the period

• Section submitted payment for both their national and regional assessments

• No financial information provided in report

Potomac

Activities:

Operating Budget

(July 1 to September 24, 2013

Membership

Starting Balance (July 1, 2013) $12,918.21 Starting Membership 74

Revenue $565.27 Losses 0


Ending Balance $13,221.95 Ending Membership (18 Paid)

74

Operating Budget (as of 9/31/13) Membership (as of 9/23/13)


Revenue $5,631.61 Gains* 4

Expenses ($4,405.72) Losses* 11

Ending Balance $14,656.66 Current Membership 68



• Breakfast Board Meetings: � July 10, August 8, and September 5: Discussed financial reports, programs,

PDHs, scholarship, newsletter, webpage, membership, new board responsibilities, golf tournament, and guidelines for sponsorship requests. Board members set goals for the 2013-2014 season.

• September 18, 2013 – Dinner Meeting Dinner meeting was held at P.J. Skidoo’s. Rob Morris, Senior Project Manager with the Federal Highway Administration Eastern Federal Lands Highway Division (EFLHD) explained EFLHD’s history, organization, and types of projects that they are tasked to deliver. By request, we have uploaded the presentation on our section website. We had approximately 80 people in attendance.

• Upcoming/Future Major Events: � Holiday Party early December 2013 � Golf Tournament early April 2014

Operating Budget (as of 8/31/13) Membership (as of 9/26/2013)



Expenses ($3,072.09) Gains 0 Ending Balance $22,742.58 Ending Membership (Paid) 190

NORTH CENTRAL REGION

SECTION: Central Dacotah Covered Under Great Lakes Region at This Time

NORTHEAST REGION – George Willis, P.E., John W. Franz, Jr. & Alice Hammond, P.E. (Reported by Richard Cochrane)

SECTIONS: Albany, Altoona, Central New York, Clearfield, Delaware Valley, East Penn,

First State, Franklin, Harrisburg, Long Island, Mid-Allegheny, New York Metro, North

Central New Jersey, North East Penn, Pittsburgh, Southern New Jersey, Southwest Penn,

Williamsport

Region The Northeast Regional Board met on September 16, 2013. The board approved the selection of Ron Link as the region’s Vice President.

Albany

Activities:

Meetings & Field Trips:


• September 5, 2013: The Board of Directors met at 11:00 am at the Leo W. O’Brien Federal Bldg, FHWA Office, 7th Floor in Albany, NY.

• July 2013: Field Trip, NYSTA Exit 23-24, Hosted by NYSTA Albany Division, Joint Meeting – ASHE Albany Section & ASCE Mohawk-Hudson Section’s Transportation Group

• September 2013: ASHE Albany Annual Dinner Meeting / New Officer(s)

• September 17, 2013: One Day & Free “Steel Bridge Forum,” Hosted by the National Steel Bridge Alliance (NSBA), Joint Meeting with NYSDOT, ASHE Albany Section, ABCD Eastern NY Chapter

P&L (Third Quarter) Membership (Third Quarter)


Income $6,554.31 Members – New 11

Expenses ($350.00) Members - Dropped (7)

Ending Balance $13,916.24 Members - Reinstated 1

Ending Membership (paid) 107

Upcoming Events:

• October 2013: Local Bridge Conference

• Fall 2013 (TBD): General Meeting

• November 2013: Transportation Symposium

• December 2013: ASHE Albany Section’s Holiday Social Event to benefit the USMC’s Toys For Tots Program

• January 2014: Joint breakfast meeting with ACEC NY and ASCE Mohawk-Hudson Section Transportation Group featuring a program update from NYSDOT Region One

• January 2014: Capital City Future City Competition, co-sponsored by ASHE Albany Section;

• February 13-14, 2014: Engineer’s Week Event – ASHE booth

• March 2014: TBD

• April 2014: TBD

• May 2014: NYSTA Albany Division Annual Update – Joint breakfast meeting with ACEC NY Eastern Region

Altoona

July 8, 2013 - The annual golf outing and summer picnic was held at Scotch Valley Country Club and Legion Park in Hollidaysburg. Attendance at this event was normal, between 80-100 people.


September 18, 2013 - A board meeting and dinner meeting were held at The Blairmont Club in Hollidaysburg. A presentation on the Siegrist Covered Bridge was given by Dave Hoglund, PE from Rettew. A PDH was issued to engineers in attendance. Attendance for this event was below normal, approx. 35 people.

Central New York - No Report

Clearfield

June - Events for the month include a workshop in State College, PA and a Spikes Baseball game at University Park, PA scheduled on 06.19.2013. The workshop meeting was a joint collaboration between ASHE and PennDOT District 2-0. The workshop guest speakers are from PennDOT design and construction units, along with PA Turnpike Chief Bridge Engineer Brad Heigel as the key note speaker. ASHE National/NE Region was represented by Alice Hammond and new officers were sworn as part of the ceremonies. An organizational meeting for the upcoming year was held immediately following the workshop to address business operations and future events. After wrapping-up the meeting, attendees headed to Medlar Field for a picnic and baseball game between State College Spikes and Williamsport Crosscutters. The baseball game outing is also in collaboration with ASHE Altoona. We had a successful turnout for this event with 60 members and guests in attendance.

August - The Annual Picnic and Golf Outing were held on August 5 at the Elks County Club, Clearfield and Beechwoods Golf Course, Falls Creek, respectively. We had another successful event with about 265 members and guests in attendance. These events help to generate funds for our scholarship program and help to sponsor Section events throughout the year. September - In September, we toured PennDOT District 2-0’s second successful GRB-IBS project. GRS-IBS stands for Geosynthetic Reinforced Soil Integrated Bridge System. The GRS-IBS is an Everyday Counts initiative by FHWA to promote new technologies in bridge and highway construction. The tour was attended by 20 members and guests and a dinner meeting

followed the tour at Luigi’s Ristorante in DuBois, PA on September 19.

Operating Budget and Membership

Operating Budget (As of 09.19.2013) Membership (As of 09.19.2013)



Expenses $12.364.08 Gains 13


Upcoming Events

Date Event Topic 10.17.2013 Dinner Meeting Bridge Instrumentation 11.07.2013 Dinner Meeting BRADD Update December No Planned Event Holiday Break


Delaware Valley

Activities:


• June 18, 2013 - Summer Board Meeting –– The summer board meeting was held at the offices of McMahon Associates. The purpose of the meeting was to discuss changes to the section by-laws, review the section finances, and to discuss any initiatives the section would like to take on for the 2013-2014 season. Additional discussions involved the potential speakers for the dinner meetings and topics for the technical sessions.

• July 22, 2013 - Delaware Valley Section Golf Outing – Blue Bell CC –– The section golf outing was attended by 80 golfers and included a total of 14 sponsors. The section raised a total of $7,250 through the golf outing which will go directly into the section scholarship fund.

• September 18, 2013 - Section Dinner Meeting – King of Prussia – The section dinner meeting was held at the Valley Forge Radisson Hotel. The speaker was Mike Venuto from DRPA who spoke about the re-decking of the Walt Whitman Bridge in Philadelphia. In addition, Richard Prentice was provided an achievement award.



Revenue $30,980.16 Losses* 43



* Note: The majority of the losses were related to our yearly review of membership in which unpaid

members or transfers are dropped from the section membership listing.

Events Scheduled During Next Quarter:

• October 16, 2013 – Section Dinner Meeting – King of Prussia - The section dinner

meeting will be held at the Valley Forge Radisson Hotel. The speaker will be Joseph Sullivan and Joseph Sirignano discussing the bridges at 30th Street Train Station.

• November 13, 2013 - Section Dinner Meeting and Technical Session – King of Prussia - The section dinner meeting will be held at the Valley Forge Radisson Hotel. The speaker will be Les Toaso discussing the state of District 6-0. A technical session will be held immediately prior to the dinner meeting.

East Penn

Activities:


• July – no meeting


• August – no meeting

• September 17, 2013 – PA Turnpike Commission Yearly Update Presentation � Speaker: Mark Compton (PTC CEO) speaker � Location: Hotel Bethlehem, PA � Attendance: Approximately 86 people � CEU Credits: 1 PDH (NJ/PA)

• October 17, 2013 – PennDOT D5-0 Technical Workshop � Speakers: District 5-0 Design & Bridge — Jay McGee, ADE for Design &

Christopher Kufro, District Bridge Engineer ; Asset Management Initiative — Melissa Batula, Central Office ; DEP NE Region on common errors; Historic Preservation/106 Consultation Kristina Thompson, PennDOT Historic Preservation Specialist ; PS&E Best Practices ; Construction Unit Showcase — Al Picca, ADE for Construction; Public Involvement for Roundabouts — RK&K ; Gettysburg Traffic Management Plan — JMT3

� Location: Holiday Inn Conference Center, Allentown � Attendance: Approximately 200 people � CEU Credits: 7 PDHs/0.7 CEUs

• November 12, 2013 – Allentown Arena Tour and Technical Presentation on Construction � Speaker: Technical Tour & Speaker from Arena Contractor � Location: New Allentown Arena & Dinner at Cosmopolitan � Attendance: Approximately 70 people � CEU Credits: 1 PDH

• December 17, 2013 – Holiday Social � Speaker: Donations given to support the 6th Street Shelter, Allentown � Location: Sands Casino & Resort, Bethlehem, PA � Attendance: Approximately 50 people


Starting Balance $7,827.41 Starting Balance $7,827.41

Revenue $139.52 Revenue $139.52

Expenses $255.00 Expenses $255.00

Ending Balance $7,711.93 Ending Balance $7,711.93


• January – No event

• February 4, 2014 – Delaware River Joint Toll Bridge Presentation � Speaker: Joe Resta, Executive Director of the DRJTBC � Location: Hotel Bethlehem, PA � Attendance: Approximately 85 people � CEU Credits: 1 PDH


• March 12, 2014 ‘Job Fair and State of the District ’ � Speaker: Mike Rebert, District Executive PennDOT 5-0 � Topic: State of the District � Location: Hotel Bethlehem, Bethlehem, PA � Attendance: Approximately 150 people, 25 students from Lehigh, Lafayette and

Widener (last year attendance) � CEU Credits: 1 PDH (NJ/PA)

• April 14, 2014 – Induction of Officers/Scholarship � Speaker: ASHE National President or Board Member (to be coordinated) � Topic: Induction of Officers & Scholarship Presentation & Ring of Engineering

� ‘Scholarship Ceremony’ : Presentation of the Robert L. Brown and Robert Donovan Scholarship Awards

� Location: Hotel Bethlehem, Bethlehem, PA � Attendance: TBD � CEU Credits: TBD

• May 2, 2014 – Annual Golf Outing � Topic: Golf & Picnic � Location: Green Pond Country Club

First State

Activities:


• July 12, 2013 - Program: ASHE Night at the Blue Rocks. Carolina League Baseball game.

• September 9, 16, & 17 – Dr. Bob Muir (Drexel University) presented three short courses related to construction management, scheduling, and economics. 3 ea PDH credits for each course were offered free of charge to ASHE Members.

• September 19, 2013 – Annual Golf Fundraiser for our Scholarship Program. The event was held at Back Creek Golf Club in Middletown, DE

• September 27, 2013 – Annual Student Chapter Barbecue at White Clay Creek State Park; Newark, DE


Starting Balance $493.98 Starting Membership 152






• October 22, 2013 – Presentation on the Chesapeake City Road Bridge that utilized some innovative technologies. Barry Benton (DelDOT) will be presenting. 1 ea PDH credit will be offered.

• November, Date TBD - Presentation on the Delaware City Refinery operation (still to be confirmed)

• December 6, 2013 – Annual Christmas Gala at the Goodstay Center, Wilmington, DE

Franklin

Activities:


June 14, 2013 – First board meeting of the 2013-2014 officials and board was held at the Iroquois Club in Conneaut Lake, PA.

June 19, 2013 (omitted from last quarterly report) – Dinner meeting was held at the Hickory VFW in Hermitage, PA. The meeting was hosted by the EADS Group who also provided the meeting program. The presentation was presented by the Mercer County RPO Planning and the topic was the State Street Improvements in Hermitage, PA.

July 17, 2013 - Annual steak cookout was held at the Kiwanis Lodge in Franklin, PA. No program was planned just, good eats and good fellowship.

August 21, 2013 – Dinner meeting was held at the Ambassador Hotel/Conference Center in Erie, PA. The meeting was hosted by Urban Engineers who also provided the program. The presentation was presented by Andrew Adamus, Director of Education and Outreach Erie County Historical Society and the topic was Transportation and PA’s Erie Canal. Also during the meeting the B. J. Smith Scholarship was presented to Alexa Brooke Hurlbert who is a student at RIT.

September 13, 2013 - 2nd Annual Golf Classic held at the Wanago Golf Club in Reno, PA. No program was planned.

Operating Budget (As of 9/30/13) Membership (As of 9/30/13) Starting Balance (7/1/13) $1,162.20 Starting 208 Revenue $13,741.24 Losses 55 Expenses $10,368.84 Gains 2 Ending Balance (9/30/13) $4,534.60 Ending 155

Events scheduled during next quarter:

October 10, 2013 – Next scheduled board to be held at the Allegheny Grille in Foxburg, PA.

October 16, 2013 - Dinner meeting to be held at Hunter’s Station Golf Course. The meeting will be sponsored by IA Construction. The planned program will consist of an update of the Hunter


Station Bridge Replacement project by Don Hall, P.E. PennDOT District 1-0 Assistant District Executive for Design. Miscellaneous Items:

Invitation will be sent to ASHE National President Tom Morris on for the Section’s annual venison dinner in January.

Harrisburg

Activities:


• August 2 – Annual Golf Outing. Generated over $8,000 for scholarship fund.

• August 30 – Held Annual Casino Night/Picnic. The event is jointly sponsored by ASHE, ASCE, and WTS and included nearly 100 attendees.

• September 9 - Board of Directors’ meeting

• September 10 – Member Meeting; Speaker was Eric Madden, ACEC-PA Executive Director, provided an update on transportation funding

• October 7 – Board of Directors Meeting

• October 7 – Member Meeting; Speaker was Mike Kaiser, PennDOT District Executive for Engineering District 8-0; He discussed the PennDOT emergency response to the I-81 tanker fire in Harrisburg in March.


• October 10 – Adopt-a highway Fall clean-up day

• November (exact date TBD); New member Happy Hour

• November 4 (pending speaker availability) – Board and Member Meetings; Speaker PA State Rep. Scott Perry

• December Board and Member Meetings; Speaker Mark Compton – CEO. PA Turnpike Commission


• Approved 8 new members

Long Island A Board meeting was held on July 23, 2013, where upcoming presentations, membership drive and a potential Holiday Party were discussed. Our first general meeting of the quarter was held September 25, 2013 at Palmers American Grille, in Farmingdale, New York and featured an informative presentation on Engineered Material Arresting System (EMAS) installed Republic Airport at the end of a runway to both stop the plane and prevent significant damage. Anticipated upcoming meetings include the following topics: Route 110/LIE interchange, East Side Access Tour, Soil Freezing, and Engineering Ethics also at Palmers.


The next Board of Directors meeting is anticipated to be in November 2013. Some of the topics to be discussed are: Membership Drive; Scholarship Fund; Establishment of Meeting Dates and Presentations for the upcoming year.

Mid-Allegheny

Activities:


• July 30, 2013; Summer board meeting in Indiana, PA.

• September 12th; Annual kickoff meeting at Rustic Lodge in Indiana, PA. Guest speaker Alicia Kavulic, P.E., District Geotechnical Engineer, PennDOT District 10-0. Presentation: Temporary Shoring Submittals & Approvals and Mine Void Grouting.







• November 1, 2013; ASHE/APC Educational Seminar at Rustic Lodge in Indiana, PA.


Roger Eaton appointed Regional Director for Mid-Allegheny Section

New York Metro

Activities

Sept 17, 2013: ASHE Board Meeting/Presentation by NYSDOT Reg 11 Director, Joseph Brown and installation of Officers , by National President Thomas Morisi, guests Richard Penus, Al Algazi; Events Scheduled For Next Quarter:

Oct 15, 2013: Presentation by, PA NY&NJ Goethals Bridge; scholarship presentations; Nov 19, 2013: Presentation TBD (NYSThruway-TZB/NYC Transit/ NYCEDC) Dec 17, 2013: Holiday party, Presentation; Public Agency Speaker (TBD) Miscellaneous Items:

Planning meetings for 2017 NYC ASHE Conference being scheduled; (Hotel site in Manhattan sought- National Board approval required!) Review/update of NY Metro Section By-Laws 0utreach to Contractors


North Central New Jersey

Activities:


• July 9; Board of Directors Summer Reorganization Meeting

• September 11; Joint Dinner meeting with Southern NJ section and PE society of Mercer County with presentation by James S. Simpson, Commissioner of the NJ Department of Transportation



Revenue $000.00 Losses 58




• October 8; Dinner meeting with presentation by John Withers of NJ Turnpike Authority and Anthony Bartello of HNTB on VMS Installation on the Turnpike and Parkway

• November; Bayonne Bridge Design Challenges by Cate Britel of PANYNJ and Joe LoBouno of HDR.

• December; Presentation by Raj Navalurkar of URS and Mark Bernard of NJTA on the Newark Bay Bridge Deck Rehabilitation Project.


• The board nominated Don DiZuzio as a National Director

• The Setion’s bylaws were approved by National

Northeast Penn

Activities:

The following is a summary of key activities for this quarter: 6/20/2013; North East Penn Section Golf Tournament, 186 Golfers Attended

7/16/2013; Board of Directors’ Meeting

9/10/2013; PNC Scranton Wilkes-Barre RailRiders Field Tour & Dinner Meeting


Starting Balance $26,323.49 Starting Membership 134 Revenue $39,563.44 Losses 13 Expenses $36,188.58 Gains 8 Ending Balance $29,698.35 Ending Membership (paid) 129 Events Scheduled During Next Quarter:


10/8/2013; Dinner Meeting & Program Engineers without Borders – Rebuilding Hope at the

Centennial School in Sierra Leone

11/12/2013; Dinner Meeting & Program

12/2013; Board of Directors’ Meeting

Pittsburgh

Typically, the ASHE Pittsburgh Section takes a break during the summer months (June – August). We did have an ASHE transition board meeting on July 17th and a new ASHE board kick-off meeting on August 29th.

On June 15th, 2013, our section held its annual ASHE Pittsburgh Pirates Outing at PNC Park. Although the Buccos lost, everyone enjoyed the tailgate festivities, prizes and the Blues Traveler Concert after the game.

The ASHE Pittsburgh kick-off section and dinner meeting was held on September 11, 2013 at the Penn Brewery featuring PennDOT District 11-0’s Assistant District Engineer for Design – Cheryl Moon-Sirianni. This was our third annual event at the brewery and we had approximately 120 people in attendance. Due to the room limitations, the event sold out.

On September 13th, 2013, our section held a PDH seminar at PennDOT District 11-0’s office with options from 8-11 AM or 1-4 PM. The seminar was worth 3 PDHs consisting of 1) Open Roads Subsurface Utility Design and Analysis; 2) Focal Point Bio filtration Systems, Articulated Concrete; and #) Blocks and Pave-Drain Permeable Pavement. There were a total of 44 attendees in both the AM and PM session.

We attended the Construction Legislative Council (CLC) Board Meeting on September 20th, 2013 (featured speaker was Pgh City Councilman Dan Gilman).

Operating Budget (summer 2013) Membership (summer 2013) Starting Balance 27,112.13 Starting 533 Revenue $17,517.70 Losses 0 Expenses $6,155.60 Gains 0 Ending Balance $38,474.23 Ending (paid) 533

Calendar of Events

October 5, 2013 – 2013 Past President’s Banquet (Oakmont Country Club) October 5, 2013 – Fall Adopt-A-Highway Fall Cleanup November 2013 – ASHE Younger Member Social Event November 13, 2013 – ASHE Pittsburgh Section Board and Dinner Meeting

Southern New Jersey

Activities:


• 7/24/2013 – Board of Directors planning meeting


• 9/11/2013 - Board of Directors’ meeting attended by National 1st Vice-President Mody

• 9/11/2013 - Presentation by NJDOT Commissioner Simpson at Joint meeting with ASHE NC/NJ

• 9/16/2013 – Golf Outing (74 golfers)

Operating Budget – checking and

money market accounts (As of 7/31/13)

Membership (As of 9/13)






• 10/9/2013 – Dinner meeting on Route 7 / Wittpenn Bridge by Jacobs Engineering

• 11/13/2013 – Joint Dinner meeting on Pedestrian Safety by FHWA

Southwest Penn

July 31, 2013 – Board of Directors Summer Meeting – Caporella’s Italian Restaurant, Uniontown, PA August 23, 2013 –– Southwest Penn Section – Ashe Fall Golf Outing – Donegal Highlands Golf Course, Donegal, PA September 25, 2013 – Monthly Section Meeting – Stone Villa Winery

Williamsport

Activities:


• Friday, August 2, 2013; Golf and Picnic Outing was held at Wynding Brook Golf Club. 66 in attendance for Golf and 110 in attendance for the picnic.

• Wednesday, September 25, 2013; Tour of SEDA-COG JRA Loyasock Bridge. Howard “Bud” Dover of Glenn O. Hawbaker's Northcentral Regional Office presented the SEDA-COG JRA Bridge Construction over the Loyalsock Creek in Montoursville, Pa. Afterward we meet at the Cloud 9 restaurant in the Williamsport Regional Airport for a meeting. 33 in attendance.


• Wednesday, October 25, 2013; BRADD Software for Automated Simple Span Bridge Design/Drafting - 25 Years and still moving forward


ROCKY MOUNTAIN REGION - Covered by Jerry Pitzer, P.E.

Phoenix Sonoran

Section membership continues to grow. The Section’s officers for the 2013-2014 year have all signed and returned their pledge forms. Our 1st VP has turned in his resignation as he will be moving for a new career opportunity. The Board is going to meet in June to appoint his replacement (per our by-laws) during our normal monthly meeting. Update on Section progress:

• Membership: Current total is 114

• Treasury: $17823.49 in our account (as of 10/03/2013) $0.00 of the account total is for the scholarship fund

• New appointments for vacated section board and officer positions are complete.

• The Newsletter Committee has published the 2013 Fall edition of the Sonoran Bypass newsletter by e-mail.

• Section cosponsored the 2013 joint Arizona ASCE/AHSE technical conference. Approximately 10% of the attendants were ASHE members. The section is expecting approximately $1300.00 for our scholarship fund

• The annual member appreciation event (ASHE CUP go-cart racing) was held on August 26th, 2013.

• The 4th Annual Scholarship Golf event is scheduled for October 4th, 2013, at Grayhawk Golf Club. Planning efforts continue and sponsorships are being sought.

• The annual holiday event is scheduled for December 10th, 2013. Program Schedule:

December 10, 2013- Kiewit, City of Mesa, & METRO Representatives, Topic effect of light rail construction on existing street infrastructure.

November 12, 2013- Ray Dovalina Assistant Street Transportation Director, City of Phoenix, Topic Complete Streets

October 08, 2013 – Jennifer Toth, Arizona State Engineer, Topic Safety & Program delivery

Sept. 10, 1023 – Karla Petty, District Administrator for the FHWA Arizona District, Topic Innovation

July – August, 2013 – Summer Break

SOUTHEAST REGION – Nikki Reutlinger, P.E. & Greg Dutton, P.E.

SECTIONS: Central Florida, Georgia, Gold Coast, Northeast Florida, Middle Tennessee

and Tampa Bay

National Regional Directors


• Nikki Reutlinger - [email protected]

• Greg Dutton - [email protected]

Region Current Officers:

• President – Scott Jordan (GA) - [email protected]

• Vice President – Gene Lozano (CF) – [email protected]

• Treasurer – Donna McQuade (NEFL) - [email protected]

• Secretary – Larry Ridlen (Middle TN) - [email protected]

• Past President – Tim Matthews (GA) - [email protected] Section Regional Representatives:

• Central Florida – Jennifer Yoder - [email protected]

• Georgia – Ron Osterloh - [email protected]

• Gold Coast – Naldo Gonzalez - [email protected]

• Northeast Florida – Russell Yaffee - [email protected]

• Middle Tennessee – Brad Winkler - [email protected]

• Tampa Bay – Larry Josephson - [email protected] Past Events:

• Determined that the opportunity will be given to the Middle TN section to nominate a National Director to replace Nikki Reutlinger – discussed and voted on by the executive board using e-mail.

• Face to Face board meeting on September 26, 2013 in Orlando Florida o All board members except one representative was in attendance o Tom Morisi and Alice Hammond attended the meeting to offer words of advice

and present two past presidents pins and a Southeast Region gavel o Brad Winkler was nominated and approved to send to the National Nomination

Committee for the position of Southeast Region National Director o Region will support Middle TN nomination of Larry Ridlen for 2nd VP o Lively discussion on how the Region can share information using social media

and new technology. o Sharing from the different sections on what they are doing to interact with the

members

o Bank account is in place with $1,000 provided by National. Bylaws were approved last year so the region will be requesting from National the remainder of it’s funds

o Started a Region PR Committee

o Most sections have either submitted their assessment or will in the next couple of days

o Next meeting will be a conference call on January 8, 2014

Upcoming Meeting/Events:

• Region Meeting conference call on January 8, 2014

Other:

• Middle TN By-Laws were approved 8/8/13


Central Florida (http://www.centralfl.ashe.pro)

Current Membership: 32 Current Officers:

• President Gene Lozano - [email protected]

• VP Scott Perfater - [email protected]

• Secretary Paul Hiers - [email protected]

• Treasurer Gary L. Kuhns - [email protected]

• 3 yr. Director Lennie Arnold – [email protected] Chris Dubois - [email protected]

• 2 yr. Director Glenn Pressimone – [email protected] Scott Hinrichs - [email protected]

• 1 yr. Director Mark Bertoncini – [email protected] Bruce Woloshin - [email protected]

• Regional Rep Jennifer Yoder - [email protected]

• Past President Vu Vu - [email protected]

Past Events

• June 11, 2013 – 20th Anniversary Celebration/Membership Event (Ceviche Banquet Hall- Orlando)


• November 6, 2013 – Annual Membership Breakfast & BD Skills Program: (Signature

Annual Event) Networking for Introverts

• December 5, 2013 (date tentative) – SunRail Tour and Happy Hour (Joint Event – ask

DBIA)

View laying tracks & happy hour on a train - (Dec & Jan may switch)

• January 16, 2014– Best Foot Forward (Dec & Jan may switch) (Joint Event – ask APA)

• February 20, 2014 – Annual E-Week Transportation Summit (Signature Annual Event)

• March 18, 2014 – SMPS / ASHE Transportation Roundtable (Joint Event)

• April 17, 2014 – Annual Spring Clay Shoot Fundraiser (Signature Annual Event)

• May 2014 – APWA / FES / ASHE Legislative Update (Joint Event)

• June 19, 2014 – Annual Anniversary Party & Installation of Officers (Signature Annual

Event)

• July 17, 2014 – NO EVENT

• August 21, 2014 - Annual Transportation Solutions Forum (Signature Annual Event)

• September 18, 2014 – ASHE / FES Event TBD (Joint Event)

• October 16, 2014 – Annual Fall Golf Tournament (Signature Annual Event)

• November 20, 2014 - Annual Membership Breakfast & BD Skills Program (Signature

Annual Event)

• December 2014 - Joint Holiday Social (Join Existing Event)

Scholarship:

• N/A


Student Sections:

• Meeting set up with Valencia College to re-invigorate

• Meeting being set up with UCF College to re-invigorate

Georgia (www.georgia.ashe.pro)


• President – Michael Bywaletz, GS&P

• 1st VP – Brian O’Connor, TY Lin

• 2nd VP – Rob Dell-Ross, City of Roswell

• Secretary –Mindy Sanders, Lowe Engineers

• Treasurer – Richard Meehan, Lowe Engineers

• Co-treasurer – Rick Strickland, Michael Baker

• Regional Rep and Past President – Ron Osterloh, POND Past Meetings/Events:

• June 5th – 9th, ASHE National Conference

• June 18th, InRoads User Group

• June 21st, ASHE GA Board Election Results and Officer Inductions

• July 18th, ASHE Happy Hour at Monday Night Brewery

• August 29th, Eight Annual ASHE Bowling Tournament Upcoming Meeting/Events:

• September 12th, Kaiser Permanente Corporate Run-Walk

• September 27th, ASHE GA Luncheon

• October 18th, ASHE GA Luncheon

• November 7th, Transportation Summit

• November Poker Tournament

• December 5th, Holiday Social Scholarship:

• 2013 Jim McGee Scholarship – No award given this year due to lackluster applications

• 2013 Babs Abubakari Scholarship – $1,500 Raised at the Bowling Tournament; Application to be announced this Fall

Student Sections:

• We elected two new officers for this year: o Atiyaa Shaw – Treasurer o Sean Wagner – Parliamentarian (has prior experience with other campus

organizations)

• We anticipate having the Constitution approved in the next couple of weeks

• Kickoff meeting: September 3rd T.Y. Lin provided lunch, and Brian O’Connor and I attended to speak about the company and ASHE in general

• We have three future lunch meetings planned for the semester with the following companies sponsoring:

o 9/26 – Michael Baker (tentative) o 10/17 – McGee Partners


o 11/14 – TBD

• At least three new members

• Latest Membership Count is 20 student members

Gold Coast


President: Partha Ghosh, P.E. GCME Vice President: Naldo Gonzalez, P.E. Gannett Fleming Treasurer: Hugo Gutierrez, P.E. TY-LIN

Secretary: Tony Bevilacqua Kimley-Horn Past President: Aniruddha Gotmare, P.E. Scalar

Past Meetings/Events:

• May2013 Regional Managed Lanes in South Florida

Upcoming Meeting/Events: N/A

Scholarship: Student Sections: N/A Other: Gold Coast Section is revamping website and working to get PayPal or other internet services to facilitate membership payment.

Northeast Florida (www.ashejax.com) Current Membership: 220 Current Officers:

• President: Len Pappalardo Keville Enterprises

• Past President: Nina Sickler Landmark Engineering

• 1st VP: Kenneth Kelley STV/Ralph Whitehead Associates

• 2nd VP: Mike Gruber Ellis & Associates

• Treasurer: Donna McQuade Landmark Engineering

• Secretary: David Rey Hubbard Construction Company

• Sponsorships: TBD

• Website: George McGregor HDR

• Public Outreach: TBD

• Regional: Russell Yaffee Peters and Yaffee

• Director: Mike Holcomb EltonAlan

• Director: TBD

• Director: Mark Tumeo University of North Florida Past Meetings/Events:


• ASHE Evening Social and Officers Installation: Thursday, June 13, 2013 from 5:30 PM to 9:00 PM @ Blackfinn American Grille. Joint the NE FL Chapter of ASHE as we install our 2013/2014 Board of Directors and enjoy hors d'oeurvre's and libations with your friends and colleagues!

Upcoming Meeting/Events

• 2013 ASHE Golf Tournament

Friday October 18, 2013 from 10:30 AM to 7:00 PM EDT The Golf Club at Fleming Island

• Jaxport Welcome Reception

October 21, 2013

• 9B Phase 2 Design Build Presentation

November

• ASHE Holiday Party

December

Other:

• Offering Membership and Sponsorship Renewals: July 25, 2013 to October 22, 2013. Renew your membership or company sponsorship for 2013/2014. A discount of 10%-25% for DBE and JSEB Firms and online renewal is available.

Middle Tennessee (www.midtenn.ashe.pro) Current Membership: 156 Current Officers (new):

• President Scott Niesen

• 1st VP Sammie McCoy

• 2nd VP Angie Duncan

• Treasurer Luke Sullivan

• Secretary Leanna Whitwell

• Past‐President Sharon Schutz

• Regional Director Brad Winkler Directors:

• Yr 1 of 3 Board 1 Ali Hangul

• Yr 1 of 3 Board 2 Jon Zirkle

• Yr 2 of 3 Board 3 David Rast

• Yr 2 of 3 Board 4 Mike Biggs

• Yr 3 of 3 Board 5 Greg Duncan

• Yr 3 of 3 Board 6 Joe Deering Past Meetings/Events:

• June – No Meeting

• July – No Meeting

• August 7 – Paul Degges, TDOT

• September – Toks Omishakin, TDOT


• September 12-13 – ASHE Exposure Grant event – Booth at Tennessee Annual Conference for ASCE/TSPE/ACEC


• October 1 – ASHE Scholarship Golf Event

• November 6 – Speaker TBD

• December 4 – Speaker TBD plus Scholarship awards presentation

• December 14 – Community outreach – Salvation Army Angel Tree Volunteer Event

Other:

• Treasury – Middle TN ASHE had approximately $13,813.23 as of September 18, 2013

Tampa Bay (www.ashetampabay.org) Current Membership: 92 members Current Officers:

• President: Leigh Lilla [email protected]

• Vice President: Whitney Allen [email protected]

• Secretary: Nikki Ruff [email protected]

• Treasurer: Joe Distefano [email protected]

• Director (1 Year): Ken Sides [email protected]

• Director (2 Year): Mike Osipov [email protected]

• Director (3 Year): Kevin Coughlin [email protected]

• Past President: Jordan Caviggia [email protected] Past Meetings/Events:

• May 14, 2013 Lunch Meeting

Alan “Captain Al” Taylor & Jennifer Epstein – Fox 13 News (Topic: Traffic conditions in the Tampa Bay area)

• June 17, 2013 Executive Committee Meeting

• June 19, 2013 Dinner Meeting & Installation of Officer’s/Director’s

Timothy Woodward, Esq. – Forizs & Dogali, P.A. (Topic: Risk Management Steps for Engineering Negligence Claims, and the Status of the Limitation of Liability Provisions for Engineers) (No Sponsor)

• July 11, 2013 No membership meeting held – Summer Break

Executive Committee Meeting – Special “Transitions” dinner meeting for new Officer’s & Director’s - Transfer duties/responsibilities from “old” to “new” Board.

• August 13, 2012 ASHE Social and Executive Committee Meeting

• September 14, 2012 Quarterly Adopt-a-Highway clean was performed on our 2.3

mile segment of Dale Mabry Highway from Hudson Lane to Bearss Avenue

• September 19, 2012 No membership meeting planned –

Transportation Supersession held on Thursday, September 19th. ASHE Tampa Bay sponsored a table and was attended by officers and members. The event was attended by over 400 engineers form the transportation field. A panel discussion on the topic “Have we turned the corner yet?” was moderated Frank Rudd,


Executive Director of the Florida Engineering Society. The panel was composed of leaders from various facets that make up key transportation components in the Tampa Bay area which included Paul Steinman, FDOT District 7, Secretary: Matt Ubben, Executive Director of Floridians for Better Transportation; Raul Alfonso, Executive Vice President & Chief Commercial Officer, Tampa Port Authority and Tampa International Airport; and Al Illustrato, Vice President of Facilities and Operations, Tampa International Airport.

• September 19, 2012 Executive Committee Meeting


• October 8, 2012 Lunch Meeting Tour of the Regional Management Traffic Center at the District 7 offices of the Florida Department of Transportation

• October 14, 2012 Executive Committee Meeting

• November 11, 2012 Executive Committee Meeting

• November 12, 2012 Lunch Meeting

• December 10, 2012 Executive Committee Meeting & ASHE Holiday Social

Future Ideas for Meetings / Events

• Golf outing is being planned for late April

• A social outings for members and family to attend a Tampa Bay Lighting game, Tampa Bay Bucs game and the Lowry Park Zoo are being planned

• The next date for our Adopt-a-Road program is being determined

• Membership meeting possibilities: o Ray Chiramonte of the Planning Commission, presentation on potential local

market tax for future local transportation projects (possible Nov 2014)

Scholarship

• The President and Past President will be presenting a scholarship at the USF Heart of Gold Luncheon on October 4, 2013

• Total Scholarship Amount Given to Date: $35,000. The Executive Committee is determining future scholarship funding candidates and to what level the candidates will be funded. We currently have approximately $15,000 to disburse.

Other:

• ASHE Tampa Bay is planning to overhaul its website and is looking into utilizing constant contact for meeting registrations and announcements

• We are updating our by-laws to be consistent with Nationals’

• SCANNER Articles are being prepared