National Board Meeting Minutes - American Society of ... · 1/18/2014 · Michael R. Martin, PE Richard S. Prentice John L. Hetrick, PE David Rast, PE Jacob Morisi ... I sent an

National Board Meeting Minutes

Place:

Holiday Inn and Suites

Phoenix Airport North

Phoenix, Arizona

Date &Time

January 18, 2014

8:30 am

Present: Name Thomas S. Morisi Samir D. Mody, PE Robert A. Hochevar, PE Charles L. Flowe, PE David W. Jones, PE P. Frank O’Hare, PE, PS Shirley A. Stuttler Alice M. Hammond, PE George H. Willis, PE John W. Franz, PE Greg T. Dutton, PE Nikki G. Reutlinger, PE Caroline Duffy, PE David A. Greenwood, PE Michael R. Martin, PE Richard S. Prentice John L. Hetrick, PE David Rast, PE Jacob Morisi

Office President First Vice-President Second Vice-President Secretary Treasurer Immediate Past President President’s Assistant Northeast Region Director Northeast Region Director Northeast Region Director Southeast and Rocky Mountain Region Director Southeast and Rocky Mountain Region Director Great Lakes and North Central Regions Director Mid-Atlantic Region Director Mid-Atlantic Region Director Chair, Membership, Student, CEU Chair, Technical/SCANNER Chair, Strategic Planning JM Server Solutions

Absent:

Thomas A. Bolte

Great Lakes and North Central Regions Director

Note: Actions of the National Board are highlighted in yellow.

Assignments or actions pending are highlighted in green.

ASHE National Board Meeting

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January 18, 2014 Page 2 I. Welcome and Roll Call – Thomas S. Morisi

II. Pledge of Allegiance

III. Approval of Minutes

October 18, 2013 National Executive Committee Meeting – Motion by O’Hare, Second by Hochevar, Approved. October 19, 2013 National Board Meeting – Motion by O’Hare, Second by Martin, Approved.

IV. Secretary’s Report – Charles L. Flowe, PE

A. National Secretary’s Report - Charles L. Flowe

1. Following is the current ASHE Membership List by Region/Section as of

January 9, 2014:

Northeast Region

Albany 110

Altoona 198

Central New York 52

Clearfield 105

Delaware Valley 357

East Penn 126

First State 119

Franklin 153

Harrisburg 360

Long Island 41

Mid-Allegheny 107

New York Metro 131

North Central New Jersey 168

Northeast Penn 130

Pittsburgh 510

Southern New Jersey 198

Southwest Penn 306

Williamsport 158

Subtotal 3329

Mid Atlantic Region

Blue Ridge 70

Carolina Piedmont 44

Carolina Triangle 210

Chesapeake 191

Greater Hampton Roads 122

N. Central West Virginia 26

Old Dominion 88

Potomac 221

Potomac Highlands

Subtotal 972

Southeast Region

Central Florida 45

Georgia 351

Gold Coast 7

Middle Tennessee 151

Northeast Florida 200

Tampa Bay 92

Subtotal 846


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January 18, 2014 Page 3 Great Lakes Region

Central Ohio 185

Circle City 50

Cuyahoga Valley 109

Derby City 76

Lake Erie 125

Northwest Ohio 42

Triko Valley 115

Subtotal 702

North Central Region

Central Dacotah 123

Subtotal 123

Rocky Mountain Region

Phoenix Sonoran 116

Subtotal 116

At-Large Membership

At-Large 7

Subtotal 7

National Total 6095

Total Membership ............. ............................................................ 6095

This represents a decrease of 157 members since the October 19, 2013 National Board Meeting.

2. Statistical Breakdown of the Membership

Professional Status ...................................................56% Government .............................................................13% Consultant . .............................................................69% Contractor .. .............................................................. 6% Other ......... .............................................................12%

3. Following are the Sections with unpaid assessments for 2011-2012:

Circle City


Circle City New York Metro


Central Dacotah Circle City New York Metro


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January 18, 2014 Page 4

V. Treasurer’s Report – David W. Jones, PE

Attachment #1 is the report summary. The Society is approximately $15,000 lower on income this year compared to last year. The primary cause is that the SCANNER advertising is low. This should improve with the change to TNT Graphics as the publisher. Conference seed money was increased to $8,000 and underestimating the Board Meeting costs also contributed to the shortfall. To date, $17,000 has been distributed to the Regions from the 2011 conference profits.

VI. President’s Report – Thomas S. Morisi

10/11/13 – Conference call with Sam Mody and Bob Hochevar to keep everyone up-to-date. 10/14/13 – Participated in Sam Mody’s call to coordinate joint committee efforts. 10/18/13 – Conducted Executive Board Meeting in Louisville, KY 10/19/13 – Conducted National Board Meeting in Louisville, KY 10/22/13 – Attended OTEC (Ohio Transportation Engineering Conference), gave a presentation at the Great Lakes Region Luncheon and attended the Great Lakes Region Meeting. 11/15/13 – Attended SCANNER meeting with John Hetrick, Sandy Ivory and Tammy Ferrell. 12/5/13 – Attended Georgia Section Christmas Social 12/6/13 – Attended breakfast with Georgia Section Officers 12/9/13 – Conference call with Sam Mody and Bob Hochevar to keep everyone up-to-date and to discuss upcoming SWOT (Strength, Weakness, Opportunities and Threats) Analysis. 12/10/13 – Attended Altoona Section Christmas Social

Miscellaneous other items including but not limited to:

• Various correspondences via email and telephone related to upcoming conferences, SWOT Analysis, SCANNER and other miscellaneous items.

• Prepared Presidents Report for winter/spring SCANNER issues.

President Morisi reviewed the listing of which Section meetings have been recently attended by National Board Members.


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VII. President’s Assistant’s Report – Shirley A. Stuttler

Forwarded (46) requests to join ASHE since the October meeting: (Mid-Atlantic Region = 9; Northeast Region = 21; Rocky Mountain Region = 2; Great Lakes = 5 and Southeast Region = 9). On November 1st, results of the National Board nomination requests were forwarded to each committee member for their review. Original notification and a reminder were sent to the Sections to submit their spring articles for the SCANNER which was due by January 15th. The first notification for the summer articles was sent to the appropriate Sections. I sent an inquiry to the Regions/Sections requesting their total scholarship award amounts for the 2012 year. Sandy Ivory and I will compile the final report for inclusion in a future SCANNER publication. It was noted that all correspondence to Sections need to copy the Region President and Secretary.

VIII. Committee Reports

Strategic Planning Committee Report

Chairperson: David Rast, PE

Members: Robert Hochevar (Board Liaison), Thomas Morisi,

Larry Ridlen, Samir Mody & Robert Peda

In 2012, ASHE’s Board of Directors and the Strategic Plan Committee spent considerable time revisiting the Strategic Plan. Since that time, the Strategic Plan committee has worked to implement the plan and monitor progress. The Strategic Plan Committee scheduled monthly meetings for the 2nd half of 2013, but held only a few due to lack of availability primarily of the Chair. However, individual members embraced their assignments and made progress on their own. The 2012-2015 Strategic Plan included primary goals along with goal-specific action items. While progress was made in FY 2013, some action items will need further direction from the Board. The five primary goals are as follows:

1. Improve Internal Communications

2. Improve External Communications

3. Establish Strategic Alliances

4. Expand and Retain Membership Strength and Viability

5. Promote Education and Technology Transfer

Prioritized action items which support those goals are as follows:

• Develop and publish on the National website a list of the current tools that are

available for use in the operation of Regions and Sections and identify what


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additional tools are needed by circulating the list of tools to the Regions and

Sections and requesting input.

• Improve communication to the Regions and Sections about the purposes and uses

of exposure funds and the ASHE National Grant Program.

• Provide new Section officers with a training program and or a mentor program

that ensures they can quickly transition into their new position.

• Update guidelines for the use of the exhibit booths.

• Outline a plan for the organization to prepare position statements on appropriate

legislation or transportation policy issues for distribution using suitable external

communication tools.

• Develop a plan for strategic alliances with other professional organizations

• Develop a retention and section recovery plans that that includes ASHE’s value

to members.

• Promote recognition of members and organizations at the Section, Regional and

National level through the use of electronic media, SCANNER and National

Conferences.

• Develop specific outreach programs for membership growth and retention of

educators, students, government employees, contractors, suppliers, consultants,

and retirees.

• Complete development of the Member-at-Large category including development

of the benefits for membership with ASHE.

• Define a maximum of three metropolitan areas where the resources of the

National Board’s New Member Committee will be focused during a defined one

year period, subject to review.

• Use the Member-at-Large data to develop new sections in the areas not defined

for focus by the New Member Committee

• Develop a shared calendar and guidelines to publicize a list of technology and

educational events.

The status of the action items is as follows:

No. Action Item Follow-up Status

1 Improve communication to the Regions and Sections about the purposes and uses of exposure funds and the ASHE National Grant Program.

The National Board approved a cover letter to the Region/Section Presidents on February 5, 2013 that explains the intent of the ASHE National Grant Program, provides examples, amount of grants, and recommends use of the funds in a way that will help them grow their membership and/or promote the importance of our industry to the general public. The new letter is included on the ASHE website under the Section Operating Manual Tab / List of Documents.

Due to the issuance of the February 5, 2013 letter, this task has been accomplished.


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January 18, 2014 Page 7 • ASHE.pro is more user-friendly containing 9

high level tabs and 13 Sub Category Tabs. Each Tab and Sub-Tab has a split page containing text or links to information

• The SP Committee discussed a future effort of compiling pictures depicting sample uses of the Region/Section Grant Funds which can be included on the website under the Information Tab with a sub tab for the Grant Funds.

• Suggestion to add a “Questions for the Board” item on the home page and a link of common Questions and Answers.

• Recommendation to complete the task by sending a standard request to future Grant recipients to provide photos.

2 Develop a shared calendar and guidelines to publicize a list of technology and educational events.

• NE Region has been developing a shared calendar that may be utilized as a base or as a link from the National website.

• Suggest a calendar be added to the main page of ashe.pro including National Board Meetings, National meetings, and other industry relevant events.

3 Investigate possibility of an ASHE-endorsed credit card and how it may benefit the membership.

The concept of an ASHE credit card as a member benefit had been discussed many years ago. At the time, the National Board decided not to pursue since the credit card companies required the ASHE membership directory to solicit membership to apply for the credit card. The decision was based upon privacy concerns for the membership.

Upon discussion during the conference call, it was decided that Robert Peda would perform additional investigation with the banking industry to determine whether there is a monetary benefit to ASHE and/or the member. Also, the investigation will assess options to offer the ASHE Credit Card application to the membership via the ASHE website instead of direct mailings to members.


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4 Recommend a more predominant location on the website for the ASHE Strategic Plan

• Currently, the 2012 - 2015 Strategic Plan is located under the Operations Manual Tab as a pdf document under List of Documents.

• The Strategic Plan should be predominantly displayed or at least linked to the ASHE Mission. It demonstrates how the Mission will be accomplished.

• Recommendation to move the Strategic Plan to a Sub Tab under the Home Tab where it will be displayed.

• A previous suggestion was to add a “Benefits of Membership” to the home screen. If this is done, it could contain a link to the Plan.

5 Complete development of the Member-at-Large category including development of the benefits of membership

• Sam Mody has prepared a white paper that may be useful in development of a benefits statement.

Application is being circulated and will be modified slightly

6 Use the Member-at-Large data to develop new sections in the areas not defined for focus by the New Member Committee

• National Directors in charge and are trying to tie together with partnerships, PR, to stimulate activities.

Sam Mody working across all levels to move this initiative forward.

7 Provide new Section officers with a training program and/or a mentor program that ensures they can quickly transition into their new position.

• Training provided at National Conference, but not all officers attend.

• Refer to Frank O’Hare memo to Great Lakes Region suggesting that regions should conduct officer training for the sections and not rely on National Meetings.

• Board is requested to assign Task to develop a new officer survival guide. Highlights to include Best Practices, raising funds.

• Additional efforts to visit Regions

• Teleconferences and/or monthly E-Mails


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8 • Develop a retention and section recovery plans that that includes ASHE’s value to members.

• Develop specific outreach programs for membership growth and retention of educators, students, government employees, contractors, suppliers, consultants, and retirees.

• Conduct survey from Sections – How have we been successful?

• Add a “Why ASHE” page to website, list benefits

Regional oversight assignment - Committee to be tasked with this effort. Further expand this action item to researching what younger members are interested in, what would encourage membership, and what would entice participation.

9 Develop and publish on the National website a list of the current tools that are available for use in the operation of Regions and Sections and identify what additional tools are needed by circulating the list of tools to the Regions and Sections and requesting input.

• Tool box (Collection of Resources) will be an accessible electronic location that will contain the various resources that are utilized at the National / Region / Section level.

• Currently this information is located on the ASHE National Website under two different pages “Operation Manual” & “Downloads”

• Examples of possible subsections: o Organization: Information of about the

organization of ASHE o Documents: General Documents o Forms: Standard forms that can be

printed and used o Templates: Editable templates such as

calendars, website, certificates, generic bylaws etc. that can be used at different levels within ASHE

o Training: Different training material for officer development, CEU administration etc.

o Presentations: developed for technical developed, starting a new section, defining what is ASHE, etc.

o Best Practices: lessons learned from the regions or sections that can be shared to make us all stronger

Identify a cross-functional team (a group of people with different functional expertise working toward a common goal. Typically, it includes individuals from all levels of an organization) to:

• Establish a toolbox (resource) organization structure

• Identify how this information can be stored in an accessible electronic location which can be easily understood by the users

• Identify gaps in the information that would need to be developed by the different committees

After the organizational structure has been


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established:

• Individual groups need to define where their information belongs

• New material will need to be developed by the different committees

10 • Develop a plan for strategic alliances with other professional organizations

• Seek out and identify smaller, local organizations that may want to reside under the umbrella of ASHE to develop a national identity.

Bob Hochevar to further relationships with NACE, ATSA, ISEA, NAWIC and other potential partnerships with related societies west of Mississippi.

11 Promote recognition of members and organizations at the Section, Regional and National level through the use of electronic media, SCANNER and National Conferences.

Function of the membership committee.

12 Outline a plan for the organization to prepare position statements on appropriate legislation or transportation policy issues for distribution using suitable external communication tools.

The Legislative Committee has agreed that distributing a series of information on topics which could be used by individual members to help share the word via letters to editors, representatives, and other meetings would be beneficial.

Legislative committee identified a retired gentleman active in the transportation industry and well versed in these topics who has volunteered to ghost write some articles for our use.


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January 18, 2014 Page 11 13 Define a maximum of

three metropolitan areas where the resources of the National Board’s New Member Committee will be focused during a defined one year period, subject to review.

14 Improve Internal Communications

• LinkedIn

• Facebook

• 748 members, a 52% increase in 2013!!

• Some discussions

• Site exists with no content

• Not sure of ownership, but would be a great place to upload Conference Information and pictures

• Good place to highlight member activities

Along with this update, the Strategic Plan Committee is requesting the Board to review the current action items and provide feedback to the Strategic Plan Committee regarding changes of priority or additional action items. Rast recommended that additional efforts need to be put into some of the lower priority objectives to avoid wasting the efforts of the strategic planning workshop. Focus thus far has been on the higher priority items, but we risk neglecting the lower priority altogether.

New Section Committee Report Chairpersons Perry Schweiss and Tim Matthews,

Members: Samir Mody (Board Liaison), Thomas Bolte & Caroline Duffy

The co-chairs continued efforts to find champions/team members in Portland, OR and Denver, CO. A summary of activities since the last report is as follows: Denver, Colorado – No response from Brett Gilbert to date. Tim has followed up with Brett and is awaiting a response. Tim is working through a consultant in Atlanta to establish new contacts in Denver. We have reached out to AECOM in Denver and have made two new contacts, Richard Romig and Alan Eckman who are interested in championing this effort. Tim is working to set up conference call.


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Portland, Oregon – Still in contact with Sharon Crowland (AMEC) who is interested in helping.

• Portland Section Initiative – Tried to meet with Sharon during the Thanksgiving break but meeting fell through because of family issues. Portland contacts are still Sharon C. and Smith S. Some initial action items established as follows: o Contact FHWA acquaintance to see if any interest in assisting with the new

Portland ASHE Section formation – Sharon C. - Sharon still working

contacts as of 11-27-13 o Research if any conferences, seminars, etc. in the Portland area which may

be suitable to set up a booth to promote the Society – Sharon C. - No

response from Sharon to-date. o Compile a list of associates, contacts, etc. that may be candidates for joining

in the effort to participate in forming a Section – Sharon C. and Smith S. – No response from Sharon to-date.

o Forward information compiled by Georgia Section to Portland champions – Tim M. – Completed 08-02-13

• The committee conducted a conference call 01-09-14 to discuss status of efforts. On the call was Sam Mody, Kevin Duris, Tim Matthews, Jud Wible, and Garrick Edwards (AECOM in Atlanta), (Perry had conflict due to change in our call time).

o Sam wants to make it a priority to have a National Board meeting in Denver to help spark interest.

o Garrick Edwards with AECOM in Atlanta is still reaching out to their offices in Denver to try and find champions. Will continue this effort.

o Jud has a contact at FHWA what should be able to give a presentation based on the committee’s new strategy outlined below.

o Will use the ASHE-GA database to find members that have contacts in Denver and Portland.

o We will use the new sections committee budget to host a meeting in Denver. This will allow for a free entry for prospective champions/members.

o Will reach out to ACEC to see if we can gain some contacts in the Denver area.

o Once we find champions, try to get contact information that will follow them in case of an employment change.

o Re-engage the partnership efforts with other organizations (ISCA/NAWIC (Spelling?)) to help find champions.

o Will try to use the member at-large database as well. o Will hold monthly committee conference call to keep momentum. o Contacted Sharon C. to keep the momentum going and will try to

connect her with some ASHE companies/ASHE contacts with offices here in Atlanta and Portland.

• Update on new strategies from last call:


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o Find a key presenter in the industry locally and arrange a dinner/luncheon meeting hosted by ASHE National. The meeting will provide a forum for the key person to make a presentation and provide an opportunity to promote the Society; possibly securing several champion names in the process. Committee is on board with this strategy and will

try to set a meeting up in Denver for this year. Working with Jud Wible

with PB and others to line up a speaker (FHWA) and possibly the DOT

to attend. o Tim is working with Georgia DOT Chief Engineer to see if he has any

ideas for contacts and/or key items to say to other prospective key people. Face to face communication with a group of industry people may prove more fruitful than past attempts. Tim has not had a chance to

“corner” the Chief to date on this topic. Will continue to work on this. o Craft a message to existing Section Presidents, and Secretaries soliciting

information relative to relocated members and/or contacts in neighboring areas. – Not complete to date. This item fell subject to the holiday

season. Will make this a priority in first part of 2014. *** Texas Opportunities (cont.) – No responses to-date. Future Efforts – Follow-up with Denver and Portland contacts. Mody reported that member-at-large status is being offered to persons in Denver and Portland.

Member at Large Subcommittee

Chairperson Kevin Duris

Members: Charlie Flowe (Board Liaison) and Tammy Johnson

10/2/13 to 12/27/13 - From our website, received five requests to join ASHE that are outside of existing Sections. Two were from the US and three were international. Locations in the US were: Jackson, Mississippi; and Leawood, Kansas. International locations were: China; United Kingdom; and India. 10/14/13 - Participated in conference call with New Sections and PR Committees to discuss collaboration with the Member At-Large Subcommittee. 10/14/13 - Sent list of current USA At-Large Membership to Perry Schweiss and Tim Matthews of New Sections Committee. 10/17/13 - Sent Excel spreadsheet to Perry Schweiss and Tim Matthews of New Sections Committee, with contact information from people who have submitted, through ASHE National Website, their interest to join ASHE. 11/5/13 - Received a note, through our website, from Kelsey Huntsman from MemberSpark. They are advertising a mobile app for ASHE to help with member communication and events. Forwarded to Tom Morisi. 12/27/13 - No change in membership since 10/1/13 report. Current At-Large Membership at seven, six from USA and one from International.


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The Committee agreed to take over communications with at-large members.

National Constitution/By-Laws Committee Report Chairperson Larry Ridlen, P.E.

Members: Robert Hochevar (Board Liaison), Rich Weigand & Calvin Leggett

Since the October 2013 National Board meeting:

1. Committee corresponded by email on different issues.

2. By-Laws Approval Status Report dated September 30, 2013 (copy attached as Attachment #2).

3. The Carolina Triangle submitted their revised By-Laws for review on November 18, 2013. Comments from the Committee were returned to the Section on December 4, 2013.

4. Committee approved the following Section and Region Bylaws:

a. North-Central New Jersey Section

5. Committee provided the following Section/Regions comments and is waiting for a response:

a. Pittsburgh b. Carolina Triangle c. Phoenix Sonoran – Dawn questioned who was in contact from Phoenix

and what she could do to help the process. Just need to resubmit. Dawn will follow up.

6. Ongoing activities include the need to go through the By-Laws/Constitution/Region Generic By-Laws/Section Generic By-Laws to ensure consistency between the documents with the recent change in the National By-Laws.

7. Working with Tom Brown, Chairman of the Operation Oversight Committee and Tom Morisi to set a date for a future meeting after the first of the year to review the key ASHE documents for consistency.

8. Committee is also looking at developing a policy on how to obtain an approved endorsement from ASHE as requested by the Executive Committee.

9. As reported in October, requests were sent to several Sections/Regions to resubmit their By-Laws since they were initially submitted prior to the Generic By-Law template being developed and were asked to hold off until the templates were finalized. We have not had a response from these Sections/Regions:

a. Harrisburg Section b. Central Ohio Section c. Mid-Atlantic Region


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The Mid-Atlantic Region Bylaws will be approved soon. The Constitution and Bylaws Committees are holding a joint meeting February 7th and 8th in Columbus, Ohio to work through the governing and operating documents and eliminate any conflict points.

Legislative Review Committee Report Chairperson George Willis,

Members: John Franz, Jr., Calvin Leggett, Michael Martin, Caroline Duffy.

The committee continues to work on preparation and distribution of a series of news items for ASHE members which may be used as "letters to the editor" or in other outreach to their communities. A customizable slide presentation for each Section is in draft form and will be circulating among the committee members shortly. Discussed ASHE Legislative position on question from ASHE Georgia Section regarding support on some changes to the way Structural Engineers are licensed in GA. Comments were shared with Nikki Reutlinger by various committee members. Next meeting in January to review/comment Legislative slide show presentation and complete National Position Paper Update. The committee meet yesterday. They are developing position papers and received a PowerPoint presentation to review. A draft federal program position paper was distributed to the Board for review and approval. Comments are due back to the committee by January 31st. An electronic board meeting will be scheduled in mid-February to approve the paper.

Public Relations Committee Report Chairperson Sandra Ivory,

Members: George Willis (Board Liaison), Gregory Dutton,

Scott Seaman & Amanda Shumaker

LOGOS

Requests for Section and Region Logos and Letterhead continue to arrive. Keller Engineers/Tom Morisi answer requests and sends logos/letterhead to Sections/Regions. The timeline for getting logos to the sections is approximately three months. The logos will be stored on the cloud for easy, but secure, access. Sections need to use the approved logos.

DISPLAY/BROCHURE/POWERPOINT/WEBSITE/MEMBERSHIP FOLDERS

Display Booths

Requests received from Albany and Chesapeake Sections for displays to use during Engineering Week in February. Displays will be sent the end of January. Have requested winter SCANNERS to include in mailing.


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PowerPoints Recent changes to the guidelines for At-Large Membership and

International At-Large Membership are being incorporated into the PowerPoint presentations.

SCANNER

• Edited Winter issue

• Working on ASHE Scholarship and 'What ASHE does for Me' articles.

Both Amanda Shumaker and Jenn Yoder attended the SWOT conference in Pittsburgh and are excited about developing a new marketing plan. The intent is to roll out the plan at the June Conference in Pittsburgh.

Website Subcommittee - Chair John Hetrick

Members: George Willis, Craig Rock & Jake Morisi

National continues to work with the Sections to make the change to ashe.pro from their old domains. This will be an ongoing process until all have been transferred. Sixteen Sections have moved to the new domain and Craig is in the process of contacting 12 Sections that received their information in late 2012 to May 2013 and have not completed the switch. The remaining Sections will also be contacted to try to complete the move this calendar year. A detailed report will be handed out at the board meeting. Visits to the website for the fall quarter show October 912, November 703 and December 662 with each month showing a 60%+ new visitor ratio. The committee will be reviewing requests from the Strategic Planning Committee and the Regions to create/post new material which will be accomplished the first quarter of 2014. The Web Master continues to make revisions and will continue to make it as real time as possible keeping in mind that we are a volunteer organization. Please send all suggestions/concerns regarding the website to John Hetrick at [email protected]. Hochevar reiterated the concern that communications work through the Region Presidents so that National continues to empower the Regions. At the very least copy the Regions on all correspondence. Hammond recommended that all correspondence go to the Regions with instructions to forward to the Sections. Communication protocols will be reviewed at the February 7th and 8th Workshop.


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Membership/Student/CEU Committee Report Chairperson Richard Prentice

Members: Alice Hammond, (Board Liaison) & Michael Martin

MEMBERSHIP ~ Meets Goals #1 and 4 of the Strategic Plan

• The Committee Chair said because each state had its own laws governing insurance, it was impossible to find an insurance company recognized by every state. Therefore, the Committee suggested that we should drop our pursuit to insure the Region and Section Board of Directors. The Chair said that the National Board recommends that individual Boards should get Liability Insurance if they feel they want this type of coverage. The Committee Chair said he does not know of any law suits that have ever been filed against ASHE.

• The Committee Chair revised the Member At-Large and International Member At-Large Guidelines that were shown in the Operations Manual. Those corrected were presented at the October National Board Meeting for their review/approval. To-date, the Operations Manual has not been updated with the revised Member At-Large and International Member At-Large Guidelines approved on 10-19-13.

CONTINUING EDUCATION ~ Meets Goal #5 of the Strategic Plan

• The Committee Chair discussed our IACET certification at the October National

Board Meeting. He said we have been certified for the last 10 years, during which time we have followed their guidelines. The IACET fees have steadily rose over these years to the point he questioned if they were only in it for the money. Other national organizations (ASCE, ITE, etc.) are not certified by IACET, but are recognized by the states on their own merits. The Chair said the application now requires an ISO-9000 conformance which is very involved and something he feels would be hard to achieve. He suggested not renewing our IACET certification but continue to meet their guidelines on our own. Frank O’Hare said we could look into another type of certification he was aware of ~ Continuing Education for Engineers

& A/E/C Professionals. It is a nationwide portal for education and career recordkeeping. The Committee Chair felt this may be a suitable replacement for the IACET accreditation we had. RCEP has demonstrated adherence to high standards of practice in professional education and they offer benefits not available with IACET. It maintains engineering and surveying licensure for our members making management of their records easy. They also maintain up-to-date engineering and/or surveying licensure requirements for all the states, so members can see what they need for a particular state. Their website at www.rcep.net/ The Chair also notes that ASCE is a member of RCEP organization.


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• The Committee Chair has reviewed and approved the Technical Sessions for the October 2013 ASHE/PennDOT District 5 Workshop. A list of the people awarded CEU’s or PDH’s at the Workshop will be in maintained by the East Penn Section’s Technical Committee Chair. A copy of this list will be forwarded to Richard Prentice, so he can place them into the National Repository.

STUDENT CHAPTERS ~ Meets Goals # 1, 3, and 4 of the Strategic Plan

• The Committee Chair reported the University of Delaware Student Chapter has again developed a resume book of their Student Chapter Members. This is the 3rd year they have done this. This successful publication is distributed to industry professionals. It is used further develop the relationship between the students and industry professionals by bridging the gap between the classroom and private practice.

• The Temple University Student Chapter is well on its way to becoming a reality. The Chapter has to be formally recognized by the University which is expected to take 6 month. We anticipate the ASHE Student Chapter officially started in June 2014. The Committee Chair thanks to the University of Delaware Student Chapter who helped this effort when they reached out to some of the key students at Temple.

• The Committee Chair said we are making slow but steady headway to restart the inactive Student Chapter at Drexel University. The University of Delaware’s Student Chapter has offered to assist in this effort too.

• The Committee has contacted Villanova University’s Civil Engineering Department and received a nod by a faculty member to be the student advisor. Future meetings will be scheduled to develop the Chapter rules and regulations. These procedures will then be submitted to the University for their approval. The University of Delaware’s Student Chapter has again offered to assist in this effort.

• The Committee Chair said we reached out to Widener University, but they said that they were not interested. The Chair feels if Temple, Drexel, and Villanova Have Student Chapters, Widener University will want to start an ASHE Student Chapter.

• The Committee Chair has not received anything from the Sections and Regions. He requests the National Directors to contact the Sections in their Region to see if they have anything new to report. This information should be sent to Richard Prentice so he can include it in his future Committee reports.

Prentice passed out an overview for the Registered Continuing Education Program (RCEP) (Attachment #3). While it is not fully vetted, it looks like a good alternative to IACET. We would continue to review continuing education just as we did when we were IACED certified. O’Hare stated that RCEP works well for other organizations. The Board Members were asked to review the handout and be prepared to discuss and consider approval at the April Board Meeting.


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National Conference Committee Report

Chairperson Nikki Reutlinger, PE

Co-Chair Tom Zeigler, PE

Members: Gregory Dutton, Gerald Pitzer, Shirley Stuttler,

Richard Cochrane, Cindy Minter & Mike Hurtt

The National Conference Committee held conference call meetings on October 22 and December 10 (copies attached as Attachments #5 and #6) with representatives from the 2014 to 2017 conferences. The 2014 National Conference in Bismarck is moving forward. Their website is live and linked to ASHE National. They have mailed out sponsorship and exhibitor letters. To date they have two sponsors. They are behind on the sponsorship/exhibitors but are pushing this as their top priority. Another major conference in Bismarck is now in conflict with our conference so this is causing some issues with sponsors and speakers. They lost a couple of their speakers to this other conference but have replaced all but one. The National Conference Committee reviewed their registration/golf forms and returned comments. They are working towards finalizing this so they can open registration early next year. A request was made for Sections and companies to advertise and sponsor. The Board members are to take the request back to the Sections. The 2015 National Conference in Baltimore's Inner Harbor is on track. They are still soliciting sections in their region to find committee chairs. They have a treasurer, technical committee chair and their local golf committee will serve in this capacity for the National Conference. They are slightly behind on this task. They have not been able to find a section that has an insurance policy that they can get a rider on so they are contacting the insurance provider that 2014 is using (American Family). In addition, they have requested the seed money from National and are having a contest to design the logo for 2015. The 2016 National Conference in Pittsburgh is on track. They have selected a hotel Wyndham (downtown) and have signed a contract. They are soliciting the local section for committee chairs and hope to have a meeting with these volunteers early next year.

The 2017 National Conference in New York City is on track. They have visited several hotels and have narrowed it down to one in Times Square. The National Conference Committee reviewed some draft hotel contracts and gave comments. The 2017 group is renegotiating some terms with the hotel and plan to submit the final draft of the contract to the National Conference Committee for review before signing. It is anticipated that the hotel for 2017 will be announced at the April 2014 National Board meeting. Hotel costs will be much more expensive than some of the past conferences.


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Technical/SCANNER Committee Report

Chairperson John Hetrick Members: Greg Dutton (Board Liaison) and Sandra Ivory

The SCANNER will have a new look starting with the spring issue. At the fall meeting the Executive Board approved changing publishers for the SCANNER. Wanner was notified by registered letter in late November that their existing contract would be cancelled on February 1, 2014. The new publisher of the SCANNER, starting with the spring issue, will be TNT Graphics (Tammy Farrell). ASHE already has a very good working relationship with Tammy since she has handled all of our logo graphics and our promotional pamphlets for a number of years. The fall SCANNER was reviewed the week of December 9. This issue was printed the week of Christmas and went to the mail house on January 6th. The winter issue will be 28 pages with five technical articles, 2014 conference article, As the Wheel Turns and Mile Markers. Please continue to urge your Sections to write articles for their magazine. Sections can also submit extra articles as we do not have any in reserve. The Regions can also submit articles of interest from your level and maybe share things that are working well for you that will benefit the other Regions. The number of advertisers and income were down from last year’s winter issue. Please review your customers and suppliers for new advertising sources for your magazine. Hetrick reported that the number of provided technical articles is up and that every one that was submitted might not get printing in the next SCANNER. They will be held for future SCANNER issues.

Operations Oversight Committee Chairperson Tom Brown

Members: Mike Martin (Board Liaison), John Franz, Tom Bolte

Established a Joint Committee meeting with the Strategic Planning Committee in Columbus, Ohio on February 7th and 8th. The plan for the meeting will be to start with the National Constitution, By-Laws, and the Strategic Plan. From there the plan will be to work on the Region information and Section information.


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Operations Manual Subcommittee Chairperson Shirley Stuttler

Member: Sandra Ivory

Revisions were made to the 2013-2014 Section Officers list, SCANNER Advertising Rates and Contract, SCANNER Guidelines, Region Exposure Fund Form, Region Exposure Fund Guidelines, Robert E. Pearson/Person of the Year Award, Region Officers List, International Membership Guidelines and At-Large Membership Guidelines. Due to our loss of Russell Horn, Jr. various documents used in our National Conference book were revised.

Nominating Committee Report Chairperson Frank O’Hare

Members: Charlie Flowe, Shirley Stuttler, David Greenwood & Domenic

Piccolomini

Prior to Thursday, October 31, 2013 the following nominations were received as follows: o For Second National Vice President:

� Nominee: Larry Ridlen, Middle Tennessee Section, Southeast Region

o For Northeast Region Directors: � Nominee: Three Year Director – Michael Hurtt, Central New York Section � Nominee: One Year Director – George Willis, Franklin Section

o For Mid-Atlantic Region Director

� Nominee: Three Year Director – David Greenwood, Chesapeake Section

o For Southeast Region Director � Nominee: Three Year Director – Brad Winkler, Middle Tennessee Section

Nomination documentation is on file with Ms. Stuttler. On Thursday, November 28, 2013 comments concerning the nominations were solicited by an email sent by Ms. Stuttler to current National Board Members, ASHE Section and Region Presidents and ASHE Section and Region Secretaries. All responses were positive. The 2013-2014 has unanimously voted to present this slate of nominees to the membership at the 2014 National Meeting in Bismarck, ND. On October 1, 2013 Nominations were requested for the following:

• Robert E. Pearson/Person of the Year

• Young Member of the Year


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• Member of the Year

• Life Time Achievement

Deadline for these nominations is February 14, 2014. Nominations are to be submitted to Frank O’Hare at [email protected] with a copy to Shirley Stuttler at [email protected] via a single pdf file. At this time the committee has not received any nominations for the four awards. Each director should reach out to sections and press for nominees. Flowe made a motion that the recommended slate of officers be approved for the 2014-2015 ballot. Mody seconded the motion and it was approved.

Budget/Audit Committee Report Chairperson Samir Mody

Members: David Jones, & Bob Hochevar

Mody reviewed the existing budget. He will meet with Jones in February to discuss the budget for next year. He will request budget input from the committee chairs after making the chair assignments. Exposure grants were discussed yesterday at the Executive Committee Meeting. The only funding available for Section/Region Exposure Grants is unspent funding from the Region Exposure Funds. Only one exposure fund request has been received and approved thus far. Morisi will request applications from the Sections and Regions with the caveat that there may well be no funding available for the grants.

History Committee Report Chairperson Shirley Stuttler

Members: Stephen Lester, Charlie Flowe & Sandra Ivory

A request was made to those Regions/Sections who have not yet provided their updated history information to do so as soon as possible in order for our records to be kept up-to-date. To-date, Circle City and New York Metro Sections have not submitted their revised history. The Southeast and Mid-Atlantic Regions have submitted their history information and still waiting on the other Regions to provide their document.

Revision was made to the list of Past National Presidents to note our loss of Russell Horn, Sr.


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National Membership Database Committee Report

Chairperson: Charlie Flowe

Members: John Hetrick & Jacob Morisi

Since the October Board meeting, Jake has worked on problems with connectivity with his internet service provider, repaired the e-mail notifications for member data updates, continued to maintain the database, and continued to respond to requests for support. As part of the agreement for 2013, Mr. Morisi is to make the following changes to the database:

• Change the output format for importing into Excel from the current CSV format to TSV. The commas in the database were causing problems with the output file. This task has been completed.

• Create a mailing list export routine to simplify the Secretary’s efforts in preparing the SCANNER mailing lists. This task has been completed.

• Create an export routine to output e-mail addresses for Multiview. This task has been completed.

• Revamp the telephone fields in the database so that they automatically format. This task has been completed.

• Make the region field auto-populate upon entry of the Section name. This task is still in progress.

Partnership Committee Report

Chairperson Samir Mody

Members: Robert Hochevar, John Hetrick, William Brayshaw & Philip

Erbland

National Association of Women in Construction (NAWIC):

The previous correspondence exchanged with NAWIC had proceeded to executive level discussions culminating in the preparation of a draft agreement pending execution. The previous record of minutes from February 13, 2013 indicated that both organizations were favorable with the language in the agreement (which quite frankly replicated the model established with NACE) and there were several follow up steps to take place, but the committee has not seen any evidence to support the completion of the actions. Recent correspondence has been sent to Executive Director Dede Hughes inquiring whether NAWIC is still interested in forming a partnership agreement with ASHE and we will proceed once confirmation is obtained. The agreement will focus around targeted membership advertising for ASHE expansion in the western portion of the country.

International Erosion Control Association (IECA):

The previous correspondence exchanged with IECA proceeded to senior (but not executive) level discussions and a draft agreement was prepared and distributed to ASHE in August, 2013. There was genuine interest from both organizations to establish this partnership. The committee was given further guidance by Chairman Mody for


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continuing discussions with Laura Felux and further reshape the draft agreement to fulfill future ASHE and IECA needs, specifically ASHE needs for regionalized expansion. A revision to the draft agreement has been prepared and accompanies this committee report for review and possible discussion at the Executive Committee meeting scheduled in January. In the meantime, Laura has asked for our consideration in advertising at the IECA event coming up in February. The committee is preparing an estimate to support this request.

National Association of County Engineers (NACE):

Phil Erbland attended the NACE Western Regional Conference held in Laughlin, NV (November 6- 8, 2013) and met many regional County Engineers at the event. The attendees from the Phoenix area were familiar with ASHE but were not members and did not have a strong feeling either way about our organization. Attendees from areas without a local section were unaware of ASHE. At the Board of Directors meeting, NACE had a strong majority of Board members and a fair share of State Directors in attendance. Phil gave a brief summary of ASHE for those that were new and a refresher to those who were present during your previous meetings. NACE has identified TN, TX, GA, and FL as target states for their expansion. Phil emphasized that ASHE is well represented in FL and may be able to assist. The NACE President Elect is Ramon Gaverrete from Florida; this may be a good place to ramp up our partnership efforts since Ramon and our ASHE presence is relatively close geographically speaking. They are working on a membership survey that will be focused on requesting input on the future direction of NACE. NACE does not have many consultant members however, they are making an aggressive push to recruit what they call corporate partners (non-county engineers/consulting firms). It should be noted that their state affiliates do have strong consultant membership. NACE membership will be most beneficial to larger firms that have a presence in multiple states. Their National conference schedule is Baton Rouge in 2014 and Daytona Beach in 2015. Their 2015 National Conference may be a joint meeting with APWA. Their National Board meets 3 times per year, once at the annual conference, once in Oct./Nov. at a regional conference, and once more at their headquarters. They are trying to make an effort to get out to the state affiliates on a more frequent basis to emphasize the NACE relationship with the affiliates. Phil fielded numerous inquiries related to the ASHE dues structure since many had expressed their frustration at the current rates of other professional societies such as ASCE. They were pleasantly surprised Phil informed them of our typical dues were below $100per year.


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Moving forward/To –Do List for ASHE:

Phil will forward the State NACE Director List to the ASHE Regional Directors so that they can further provide information to the nearest local ASHE Section. Phil recommends that we host joint meetings with NACE on the local level to bolster the partnering effort. This will require commitment from the Regional Directors and local sections to make this work. If they get little or no response from the local affiliate, then we need to know so that Phil can forward this information to the NACE Board. How do

we want to relay this to the Regional Directors and the Sections? Should this come from

me or the National Board?

Phil will provide the Scanner publication schedule to the NACE Board for their consideration in submitting an article, possibly about NACE and their Society. The committee believes that ASHE should include an article on all of our partnering initiatives so that the membership can see the value and the reasoning behind what we are trying to accomplish. This could be included in a future President’s Message. Phil will also obtain a schedule of the NACE regional conferences and provide them to the ASHE Regional Directors to continue the prospects of joint meetings. The ASHE New Sections chairman should use the NACE Directors list as a starting point to provide local contacts for areas where ASHE begun expansion efforts (such as Portland and Denver). American Traffic Safety Services Association (ATSSA):

Based on prior discussions at the Executive and National Board level, it is the recommendation of this committee to terminate our association with ATSSA for a couple of reasons: (1) the ATSSA / ASHE exchange outlined in our partnership guidelines is no longer being honored and (2) this partnership has been limited to solely networking and exchange of technical information but there is not opportunity to mutually foster growth and expansion for each organization in the future. Mody made a motion to terminate the partnership with ATSSA. O’Hare seconded the motion and it was approved. New Sections/Member At-Large/Partnerships Committees:

Conference call was held on 1-7-14 with representatives from all three committees present. The following is a brief summary of the discussion during the call:

• Consult with National Secretary on the type of contact being made with Members-at-Large; with the mobility of the engineering community, we should also secure personal e-mail addresses to maintain more consistent contact with new members.

• Denver – o Possibility to invite the National Board to Denver in April, 2015? o Planning efforts have begun to host a dinner meeting with approx.

attendance of 50 people and invite the local FHWA administrator as the


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guest speaker, sometime in August, 2013; second half of the presentation would focus on the value of forming a local ASHE section in Denver

o Updates to the database continue – local ASHE members working for large National companies are soliciting their colleagues based in Denver for assistance

• Portland – o There was limited activity to report during the last quarter.

• Next conference call scheduled during the week of February 17th

The guidelines need to be improved to better define what makes a good partnership for ASHE. The Operations Oversight Committee was tasked with developing guidelines.

Regional Oversight Committee Report

Chair Alice Hammond

Members: Nikki Reutlinger, David Greenwood & Caroline Duffy

On January 13, 2014 at 12pm – ROC committee held meeting via conference call. The following were on the conference call Nikki Reutlinger, Alice Hammond and Dave Greenwood.

� Goals: � Continue to improve communication from National to Region to

Sections and vice versa. � Empower the regions to help establish the purpose of the Region.

• Committee recommends developing communication guidelines if needed, first would like to just try getting communication to the Regions rather than out to all Sections.

� Assist Regions in becoming established. � Share ideas and best practices between the Active Regions through the

ROC members to take back to their respective Region. See below for follow up from each Region on the Letter that was sent out to the Regions on 08/21/13 with instructions on how to submit for 2012 Conference profits. Region Status Updates as of 01/13/14: Northeast Region (National Director - Alice Hammond, PE): Received 2012 Conference Profit Distribution in November 2013, NE Region request was approved by the ROC on 10/22/13. Next Region Board Meeting is scheduled for Feb 3, 2014 in Harrisburg, PA. Mid-Atlantic Region (National Director – David A. Greenwood, PE): Approved By-laws (Region sent back to National on January 12, 2014)


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Treasury Established Established Regional Officers (Annually) Once Bylaws are approved, Region will be making request for 2012 Conference Distributions. Next Region Board Meeting is scheduled for April 27, 2014 in Charlottesville VA. Meeting will be held the Sunday before their Annual Technical Conference. Southeast Region (National Director – Nikki Reutlinger, PE): Received 2012 Conference Profit Distribution on November 2013, request was approved by the ROC on 11/05/13. Next SE Region Board Meeting is scheduled for 01/14/14. Great Lakes and North Central Region (National Director – Caroline Duffy, PE): Request for 2012 Conference Profits was received on 10/19/13. 12/30/13 – Alice Hammond let Caroline know we are still awaiting documentation or copy of an email vote of when officers were elected back in 2010. Once ROC receives documentation, Region request will be approved. Approved By-Laws: August 14, 2013 Treasury Established: PNC Bank, 100 E Federal Street, Youngstown OH, 44503: Phone (330) 742-4426. Established Regional Officers: October 2010 Region board meeting held on October 23, 2013 in Columbus, OH In addition, we are restructuring the Great Lakes Region to include several committees similar to National. We have been working on this and rolling it out to our sections this summer. It will help create a line of communication between National, through the Region, to the Sections to strengthen the Regions. Next Great Lakes and North Central Region Board Meeting is scheduled for February 2014. Date and location to be determined.

Cloud Committee Report

Chair - Richard Cochrane

Members: Charlie Flowe (Board Liaison), Diane Purdy, John Caperilla &

Jacob Morisi

The Cloud Committee was formed by President Tom Morisi. The committee had an organizational meeting on October 28, 2013 (Minutes included as Attachment #9). The committee agreed on various parameters for the cloud storage. The minutes of the meeting and the project flow chart are attached. Committee Chairman Richard Cochrane will present the committee’s recommendations to the National Executive Committee on January 10, 2014. The committee is going to finalize and test run on a couple of sections and a region. A presentation will be made at the Bismarck conference during the Section Officers Meeting.


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IX. Unfinished Business

A. Circle City and Gold Coast Status – O’Hare / Bolte / Dutton

• Circle City – In November Duffy, Bolte, and O’Hare held a reorganization

meeting for the Circle City Section. 12 persons attended. Bolte is currently dealing with a heavy work schedule and will follow though as soon as his schedule permits. There is good potential for the Section going forward. They have corporate support from CDM Smith, HNTB, URS, and Baker.

• Gold Coast – Dutton reported that there had been no response from the membership even though they have been actively pursued. O’Hare has contacted Gannett Fleming to see if they could get Naldo Gonzales to respond. There seems to be serious problems with the Section. They are current with their National assessments and have a decent bank account.

The Executive Committee requested that they be provided a timeline for actions to move forward with recovery of the two Sections.

B. Operations Manual Revision (Member-at-Large) – Prentice

Prentice has completed the updates to the Member-at-Large Guidelines.

X. New Business

A. Report from Executive Committee Meetings

Morisi gave an overview of the events of the events of the January 10, 2014 and January 17, 2014 Executive Committee Meetings.

B. SWOT Analysis Summary – Morisi

Morisi summarized the session and noted that summary notes are due to him by the end of January. The analysis session included the Executive Committee and some of the more active younger members. The exercise reviewed the strengths, weaknesses, opportunities, and threats to the Society and resulted in largely validating the Strategic Plan.

C. 2014 Mileage Reimbursement Rate - Flowe

The reimbursement rate for ASHE travel will be $0.56 per mile for 2014. This rate was approved at yesterday’s Executive Committee Meeting.


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D. Contract with JM Server Solutions – Jake Morisi

Jake Morisi summarized the details of the contract. The contract includes ongoing support for the database, maintenance of the cloud server, and hosting the website and the database. The cloud server is new this year. A copy of the contract is attached. Flowe moved that the contract be approved. Jones seconded the motion and it was approved. The second proposal is to fulfill a request to modify the database to autopopulate the region field based on the section selected. This will require a significant a significant modification of the existing code. Flowe moved that the contract be approved. Hochevar seconded the motion and it was approved.

XI. Regional Reports – Included as Attachment No. ?

A. Northeast Region

Willis, Franz, Hammond B. Mid Atlantic Region

Martin, Greenwood C. Southeast and Rocky Mountain Regions

Reutlinger, Dutton D. Great Lakes and North Central Regions

Duffy, Bolte

XII. Upcoming Meetings

April 26, 2014 – Washington, DC area June 15, 2014 – Bismarck, ND

XIII. Adjournment – 12:00 pm.


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January 18, 2014 Page 30 Attachments:

#1 Treasurer’s Report #2 By-Laws Approval Status Report #3 RCEP Overview #4 National Conference Reports #5 National Conference Committee October 22, 2013 Conference Call #6 National Conference Committee December 10, 2013 Conference Call #7 2014 National Conference Action Plan #8 2015 National Conference Action Plan #9 Cloud Committee Minutes #10 JM Server Solutions Contracts #11 Region Reports

Respectfully submitted, Charles L. Flowe, PE National Secretary


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Attachment No. 1

Treasurer’s Report


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Attachment No. 2

By-Laws Approval Status Report

December 18, 2013

Committee requested Sections/Regions to resubmit BylawsProvided Committee comments to Section/Region

Bylaws Review Status Bylaws Approved Approved Section/Region

Received by Committee by Board NotifiedREGION SECTION

NORTHEAST 5/8/2012 5/30/2013 N/A 5/30/2013AlbanyAltoona 3/14/2007 10/4/2007 10/27/2007 10/27/2007Central New York 12/18/2008 3/23/2009 4/4/2009 4/4/2009Clearfield 10/27/2006 9/17/2007 10/27/2007 10/27/2007Delaware Valley 1/30/2007 10/11/2007 10/27/2007 10/27/2007

Amended 3/19/13 9/30/2013 N/A 9/30/2013East PennFirst State 1/16/2007 10/11/2007 10/27/2007 10/27/2007Franklin 10/11/2006 9/24/2007 10/27/2007 10/27/2007Harrisburg 4/10/2007 10/4/2007 10/27/2007 10/27/2007

Amended 3/17/10Long IslandMid-Allegheny 1/31/2007 9/24/2007 10/27/2007 10/27/2007New York Metro 3/14/2007 10/11/2007 10/27/2007 10/27/2007N. Central New Jersey 6/26/2012 10/3/2013 N/A 10/3/2013Northeast Penn 12/10/2007 12/28/2007 1/12/2008 1/12/2008Pittsburgh 10/18/2006 9/24/2007 10/27/2007 10/27/2007

Amended 4/5/13Southern New Jersey 2/1/2007 10/11/2007 10/27/2007 10/27/2007Southwest Penn 5/30/2007 9/24/2007 10/27/2007 10/27/2007Williamsport 2/1/2007 10/4/2007 10/27/2007 10/27/2007

MID ATLANTIC 7/13/2011Blue Ridge 4/30/2009 5/27/2009 6/7/2009 6/7/2009Carolina Piedmont 1/22/2013 5/29/2013 N/A 5/29/2013Carolina Triangle 12/19/2006 10/15/2007 10/27/2007 10/27/2007

Rev 11/18/2013Chesapeake 12/11/2012 1/13/2013Greater Hampton Roads 5/22/2008 5/22/2008 6/15/2008 6/15/2008N. Central West Virginia 5/21/2007 9/24/2007 10/27/2007 10/27/2007Old Dominion 3/18/2013 5/29/2013 N/A 5/29/2013Potomac 11/28/2007 11/28/2007 1/12/2008 1/12/2008Potomac Highlands 6/6/2006 9/24/2007 10/27/2007 10/27/2007

SOUTHEAST 4/9/2012 6/10/2012

Central Florida 11/28/2007 11/28/2007 1/12/2008 1/12/2008Georgia 1/30/2007 10/16/2007 10/27/2007 10/27/2007Gold Coast 9/30/2009 10/12/2009 10/17/2009 10/17/2009Middle Tennessee 11/16/2006 10/16/2007 10/27/2007 10/27/2007

7/1/2013 8/14/2013 N/A 8/14/2013Northeast Florida 1/11/2007 10/17/2007 10/27/2007 10/27/2007

2/12/2013 5/29/2013 N/A 5/29/2013Tampa Bay 6/12/2007 10/17/2007 10/27/2007 10/27/2007

GREAT LAKES 7/26/2013 8/14/2013 N/A 8/14/2013Central Ohio 1/23/2007 9/7/2007 10/27/2007 10/27/2007

Amended 3/19/10Circle CityCuyahoga Valley 11/28/2007 11/28/2007 1/12/2008 1/12/2008Derby City 2/1/2007 9/7/2007 10/27/2007 10/27/2007Lake Erie 1/31/2007 9/7/2007 10/27/2007 10/27/2007Northwest Ohio 5/7/2007 9/7/2007 10/27/2007 10/27/2007Triko Valley 2/7/2007 9/7/2007 10/27/2007 10/27/2007

NORTH CENTRALCentral Dacotah 1/31/2007 9/7/2007 10/27/2007 10/27/2007

ROCKY MOUNTAINPhoenix Sonoran 2/12/2013


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January 28, 2014

Page 37

Attachment No. 3

RCEP Overview


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January 28, 2014

Page 40

Attachment No. 4

National Conference Reports

National Conference Reports - 1 - January 18, 2014

NATIONAL CONFERENCE REPORTS - January 18, 2014

2014 ASHE CONFERENCE Central Dacotah

Best Western Ramkota, Bismarck, North Dakota - June 11-15, 2014 Chair Laurie Martin & Sarah BaeHurst Co-Chairs

National Monitor - Jerry Pitzer The 2014 Critical Acton Plan attached for your review.

• Finalize the registration forms and prepare for submission to SCANNER: Forms are being formatted and all will be ready for the SCANNER before the 15th. Nationals reviewed the forms and comments were taken into account.

• RegOnline forms are being finalized and are on track for activation before February

• With the new year under way we are looking for sponsorships and exhibitors to start coming in. We have received two ads from other Chapters. We intend some type of reminder for potential sponsors and exhibitors in February along the lines of postcards, personal calls, and emails.

• Most entertainment, caterers and guest programs have been officially confirmed. The key note speaker, a guest speaker, and one entertainer have given verbal commitments and we await written confirmation/contracts.

2015 ASHE CONFERENCE

Chesapeake Section - Mid-Atlantic Region Renaissance Hotel, Inner Harbor, Baltimore, Maryland - May 27-31, 2015

Marco Avila & Roger Carriker Co-Chairs National Monitor - David Greenwood

• Reminder: The contract was signed with the hotel and a copy was provided to National in Sept 2012. We still have to verify the direct billing application so no deposits will be required. � Our approach is that the conference as being hosted by the Mid-Atlantic Region with the

Chesapeake Section being overall lead.

• Funding: In conjunction with the development of Mid-Atlantic Region funds associated with our current regional assessment, we submitted a request to National for the $8,000 advance funding on 12/09/13 (via email). The conference Treasurer received the check from National on 12/18/13. The bank account will now be opened.

• We continue to work on updating the Action Plan (see attached dated 1/06/14). This document is continually being updated. Ongoing

• We continue to work on developing the draft budget, letterhead, “theme”, and logo.

• Committee structure. Representatives from several sections within the Mid-Atlantic Region continue to indicate their interest in participating in numerous committees. Getting all the chair positions hasn’t been as easy to get commitments on. We continue to discuss with Chesapeake Section Board of Director members about their interest/need to participate and/or


chairing a committee. We continue to encourage members in the region to plan to attend the 2014 national conferences to gain perspective and input on conference dynamics to benefit our event in 2015. Ongoing � We have secured our conference Treasurer (Nimish Desai, Ches) and Technical

Committee Chair (Bob Cassada, Old Dom) at this point. � We continue to desire/need to have a conference committee meeting in Baltimore in early

2014 so committee chairs can see the hotel and have a “face to face” forum to gain some major momentum in the planning of the conference. TBD.

• Roger C, Marco A, and Dave G continue to participate in the NCC conference committee calls. We will continue dialog with NCC members et. al. as we move forward in support of Central Dacotah and 2014.

• We have discussed liability insurance mechanisms with NCC. Chesapeake does not have an insurance policy so we will see if any of the Sections in the Mid-Atlantic have one that we can put a rider on. 2014 Conference may have useful information we can benefit from. Requested this info on 12/13/13 NCC conference call. TBD.

Attachment - Current Action Plan (dated 1/06/2014)

2016 ASHE CONFERENCE

Pittsburgh Section - Northeast Region May 18-22, 2016

Kevin Duris & Patrick Kane Co-Chairs National Monitor - Perry Schweiss

Detail of Activities to Date:

• Identified Conference Dates

• Selected Conference Co-Chairs and Treasurer

• Opened bank account, secured tax ID, and secured national seed money

• Formed Venue Search Committee and selected hotel: Wyndham Grand Hotel Activities Since last Report:

• One-on-one volunteer recruitment – Ongoing

• Advertisement for volunteers sent to newsletter e-mail list – 1/1/2014 Next on the Horizon:

• First organizing meeting with key Committee Chairs and Conference Chairs – Will be done once individuals are identified, probably in the next 2 to 3 months.

CONFERENCE ACTION PLAN ITEMS FOR 3 YEARS OUT AND STATUS: Establish Dates of Conference Region – started 8/28/12, completed 4/16/13. Select Conference Chair & Co-Chair Region – started 8/28/12 completed 4/16/13. Develop Conference Committee Chairs Chair & Co-Chair – started 8/28/12, and ongoing.

Advertisement for volunteers was sent to the Section newsletter e-mail list on 1/1/14. List of names is started.


Obtain General Liability Insurance (Minimum of $1 Million) to Cover Participants and National – We

will investigate to see if Pgh section policy will cover with a rider. Establish Web Site, Domain Name, & Host Web Site – We need committee chair and volunteers to

complete. Select Facility, Obtain Tentative Contract, National Review/Approval, & Sign Contract Facilities – started 8/28/12, completed 8/26/13. Develop Theme and Logo Conference Chairs – We need committee chair and volunteers to complete. Request Advance Funds ($8,000) from National – started 7/1/13, completed 7/9/13. Prepare Tentative Budget with Input from Each Committee Finance – Treasurer Jerry Pitzer will prepare

draft budget. Establish Conference Checking Account Finance – started 7/20/13, completed 8/3/13.

Attachment 2014 Current Action Plan 2015 Current Action Plan (dated 1/06/2014)


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Page 44

Attachment No. 5

National Conference Committee

October 22, 2013 Conference Call


Conference Call Meeting

October 22, 2013 National Participants: Nikki Reutlinger, Conference Committee Chair Shirley Stuttler, Committee Member Greg Dutton, Committee Member Jerry Pitzer, Committee Member Mike Hurtt, Committee Member 2014 Conference Participant: Sarah BaeHurst, Conference Co-Chair 2015 Conference Participants: Roger Carriker, Co-Chair Dave Greenwood, National Monitor 2016 Conference Participant: Jerry Pitzer, Conference Treasurer 2017 Conference Participants: None 2014 Conference Comments:

• Sponsorship – Shirley distributed request to Sections/Regions for sponsorship on 9/30. Letters should go out to potential sponsors by the end of October. 2 sponsorships so far – lanyards and back page of booklet.

• Exhibitors – 4 firms have shown interest. Letters should go out to potential exhibitors by the end of October. The Committee suggested updating the website to show names of the exhibitors on the layout map. Exhibit booths for NACE and 2015 will need to be held. ATSSA will no longer have a free booth. Nikki is following up with National about whether Jake Morisi needs a booth.

• Technical – Most of the topics are lined up. Conference is confirming speakers. This should be complete before submission of the registration form in December to the Committee. Victor Mendez is the key note speaker on Friday. The Committee suggested looking for a backup in case Victor can’t make it at the last moment.

• Friday Night Event – confirmed – Pitchfork Fondue

• Saturday Night – Finalizing details with band

• Transportation – Bus contract has been signed. Hotel offers a free shuttle to/from airport.

• Budget/Action Plan – Revising and will resubmit soon

• Registration – Set up with RegOnline. Once registration form is complete (anticipate in December), this information will be put into system.

2015 Conference Comments:

• Committee chairs – Have treasurer and technical committee chair, working on getting other positions filled.

• Seed money – Marco or Roger will request this via email to Dave.

• Insurance – Looking to see if any sections in their Region have a liability policy that they can get a rider on.


• Hotel – Contract with Wyndham Grand (old Hilton) downtown has been signed.

• Committee Chairs – Expect to start looking for these early next year. 2017 Conference Comments:

• Hotel – Soliciting hotels to get an idea of room rates for future conference. Committee Items

• Update ASHE National for 2016 Hotel

• Mike/Nikki working on template for final reports

Next Conference Call: The next meeting will be scheduled for 12/10/13 at 1 pm EST (noon CST)


Phoenix, Arizona

January 28, 2014

Page 47

Attachment No. 6


December 10, 2013 Conference Call


Conference Call Meeting

December 10, 2013 National Participants: Nikki Reutlinger, Conference Committee Chair Shirley Stuttler, Committee Member Greg Dutton, Committee Member Jerry Pitzer, Committee Member Mike Hurtt, Committee Member 2014 Conference Participant: Sarah BaeHurst, Conference Co-Chair 2015 Conference Participants: Roger Carriker, Co-Chair Dave Greenwood, National Monitor 2016 Conference Participants: Jerry Pitzer, Conference Treasurer Perry Schweiss, National Monitor 2017 Conference Participant: Manny Beigelmacher, Conference Co-Chair 2014 Conference Comments:

• Sponsorship – Shirley sent out request to sections/regions about sponsorship again on 12/10/13. Sponsorship/exhibitor letters went out two weeks ago. Phone call follow ups will take place next year

• Exhibitors – 4 firms have shown interest. Letters should go out to potential exhibitors by the end of October. The Committee suggested updating the website to show names of the exhibitors on the layout map.

• Technical – All speakers but one lined up for program.

• Saturday Night – Finalizing details with band

• Guest programs – All lined up

• Budget/Action Plan – Revising and will resubmit soon

• Registration – Set up with RegOnline. Registration forms have been submitted to Committee for review. All comments will be returned to 2014 by next week.


• Committee chairs – Have treasurer and technical committee chair, working on getting other positions filled. Golf committee will be the same as local section committee.

• Seed money – Requested on 12/9/13

• Insurance – Appears no local sections have a policy 2015 can get a rider on. 2015 requested insurance information from 2014 (American Family) to pursue them as an option.

2016 Conference Comments: • Committee Chairs – Request for volunteers went out to section. 2016 plans to meet with

potential volunteers early next year. 2017 Conference Comments:

• Hotel – Have narrowed hotels down to Sheraton and Marriott in Times Square. Working with both to get a locked room rate.

Committee Items

• Review registration and golf forms for 2014

• Review hotel contract for 2017

• Review generic final report for conference

Next Conference Call: The next meeting will be scheduled for 1/28/14 at 1 pm EST (noon CST)


Phoenix, Arizona

January 28, 2014

Page 50

Attachment No. 7

2014 National Conference Action Plan

K-1 01-18-10

Take Establish Note When ASHE Conference Action Plan October 2013

Committee

Action Due Date Completed Description Assigned Task

3 Yrs. Out Establish Dates for Conference (Do Not Conflict with Holidays) Region

(by 12/11) Select Conference Chair and Co-Chair Region

Develop Conference Committee Chairs Chair & Co-Chair

Obtain General Liability Insurance (Minimum of $1 Million) to Cover Participants and National

Establish Website, Domain Name & Host Web Site

Select Facility, Obtain Tentative Contract, National Review/Approval and Sign Contract Facilities

Develop Theme and Logo Conference Chairs

Request Advance Funds ($3,000) from National

Prepare Tentative Budget with Input from Each Committee Finance

Establish Conference Checking Account Finance

2 Yrs. Out Develop Tentative Conference Agenda - 3-Day Conference Format Conference Chairs (by 12/12) Select Printing Company for Program Book, Design Letterhead and Envelopes

Discuss Registration Procedures and Attendee Gifts Registration

Develop Tentative List of Sessions, Speakers and Project Tours Technical Program

Compile List of Potential Exhibitors Exhibits

Compile List of Potential Sponsors Advertising

Guest Programs - Review and Consider Various Tours and Entertainers Guest Program

Golf - Arrange for Course(s) - Determine Details and Prizes Golf

Determine & Purchase Advertising Items to Distribute at Future National Conference Conference Chairs

1.5 yrs Out January Hotel Space - Review Floor Plans and Activities for Conflicts Facilities & Exhibits

January Refine Technical Program Sessions and Develop Technical Tour(s) Technical Program

January Select Attendee(s) to the Current Year's Conference to Handle Exhibit Booth

January Determine What Company will Handle Online Registrations Registration

January Prepare ad for publishing in this year’s National Conference Program Book Publicity

March Order Letterhead/Envelopes Advertising

March Determine Mailing Method (Bulk or Standard Postage) Advertising June Attend Current National Conference to Handle ASHE Exhibit Booth to Promote Your Conference Chair/co-chair/other

April Prepare and Submit Ad for Fall Issue of SCANNER due in July Advertising

K-2 01-18-10

June Link Conference Web Site to National Web Site

June Determine Nomination Candidate for Robert Pearson/Person of Year Award

September First Mass Mailing for Sponsorship/Exhibits/Program Advertising

September Develop "Draft" Conference Agenda, Activities Brochure and Registration Form and Submit to National Conference Committee for Review and Approval Registration

September Send Program Book Advertising Request to All ASHE Regions/Sections & Other Agencies Advertising/Program

September Prepare Page Ad for Golf Registration Golf

October Develop Mailing List (Database) - Obtain from National Secretary

October Prepare article and registration forms for publishing in spring issue of the SCANNER due January 15th.

November Confirm Entertainment for Banquet Dinner, Etc. and Sign Contracts

Attend Other Conferences to Advertise ASHE National Conference Advertising

November Confirm Technical Program Agenda (Speakers Bios and Topics) Technical Program

November Follow-Up on Ad Solicitations Advertising

November Submit Conference Registration Forms to National no later than January 1st for their review and approval prior to submitting to SCANNER for spring issue (submission due January 15) Advertising

December Develop Final Conference & Activities Registration Form Registration/Publicity

December Develop "Draft" Conference Brochure Advertising

December Select Gift Items for Attendees, Golf Participants and Guest Speakers

5 Mths. January Confirm Transportation/Bus Costs (Coordinate with Technical & Guest Committees) Transportation

January Establish Food and Menus

January Encourage Firms' Sponsorship via Personal Contacts

January Second Solicitation for Exhibitors Exhibits

January Conference Brochure to Printer Publicity

January Submit article and registration forms for publishing in the spring issue of the SCANNER. Advertising

January Contact National Secretary and obtain National Membership Mailing List Registration

4 Mths February Initial Mass Mailing of Conference Information (Save the Date Cards) Registration/Publicity

February Start 'On-Line' Conference Registration Web Site

February Confirm Technical & Guest Tours Technical/Guest

3 Mths March Send Letter to Speakers Acknowledging their Speaking Date and Time Technical Program

March Confirm Transportation/Bus Service Transportation

K-3 01-18-10

March Send Letter to Sponsors & Exhibitors with Registration Form (Identify their "Free" Entitlements) Reg./Adv./Exh.

March Solicit Volunteers to Assist with Conference Activities

March Send Letter to Exhibitors with Specific Instructions (Equipment, Hookups, Etc.) Exhibits

March Compile Information & Ads for Program Book Advertising/Program

March Confirm Entertainment at Various Events

March Send Letter to Sections/Region/Section to Provide their Banners for Display at Conference

2 Mths April Conference Program Book to Printer (Hold Off as Long as Possible to Accommodate Changes) Advertising/Program

April Order all Registration Gifts, Prizes, Speaker Gifts, Golf Gilts, Etc.

April Arrange for Digital Photos to be Taken at Various Functions

Deadline May Prepare Signs & Posters Various

May Assure Gifts & Prizes Have Been Received

May Obtain Hospitality Room Supplies Guest Program

May Provide Hotel/Caterer with Head Count for Various Meals

May Coordinate with National on Past National Presidents Luncheon & Annual Banquet Presentations

May Discuss Seating Arrangements for Various Dinners with Hotel

May Develop Agendas for Various Dinners

May Distribute Assignments to Volunteers - Area Coverage and Shifts (Need Several People)

May Golf - Establish Foursomes, Scoring Rules, Handouts, etc. Golf

May Ensure CEU/PDH/CPC Units are Available for Attendees at Technical Sessions Technical Prog

May Assemble Registration Packets, Name Tags, List of Attendees Registration

May Treasurer to Prepare Selected Checks for Conference (Do Not Endorse till Turned Over) Finance

June Take Digital Photographs at Selected Conference Events

June 12 ASHE National Conference - Day 1



June 15 ASHE National Conference - National Board Meeting Held Morning Following Banquet

June Send Thank You Letters to Speakers, Printer, Etc.

June Hold Close-Out Meeting with Conference Committee Chairs

June Develop Summary Article and Photos for SCANNER Following Conference and Submit

June Develop Summary CD’s or Binders for Distribution to National and Future Conference Hosts Audit

June Prepare Financial Audit Finance

K-4 01-18-10

September Distribute Conference Profits Note: National’s Includes Advanced Funds if Previously Obtained Finance

Sept./Oct. Develop Summary Report to National on Conference (via CD’s or Binders)


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Page 55

Attachment No. 8

2015 National Conference Action Plan

File = 2015 Conferece Action Plan Chart.doc Revised 1/06/2014

Take Establish Note When

2015 ASHE Conference Action Plan Hosted by the Mid-Atlantic Region and Chesapeake Section

Committee

Action Due Date Completed Description Assigned Task 3 Yrs. Out 6/15/2012 7/17/2012 Establish Dates of Conference Region

4/15/2012 4/14/2012 Select Conference Chair & Co-Chair Region 5/30/2013 Develop Conference Committee Chairs (partially complete) Chair & Co-Chair

Obtain General Liability Insurance (Minimum of $1 Million) to Cover Participants and National (we could use some help/input here from national/national conference committee)

TBD Establish Web Site, Domain Name, & Host Web Site 4/23/2012 7/20/2012 Select Facility, Obtain Tentative Contract, National Review/Approval, & Sign Contract Facilities 5/06/2013 5/08/2013 Establish Tax ID for Conference Finance 6/01/2013 Develop Theme and Logo (offered to all sections in region at 4/28 BoD meeting, aka a contest) Conference Chairs 6/01/2013 12/09/13 Request Advance Funds ($8,000) from National 6/30/2013 Prepare Tentative Budget with Input from Each Committee Finance

5/30/2013 pending Establish Conference Checking Account (to be started with $8k national advance, rec’d on 12/18/13) Finance

2 Yrs. Out 6/15/2013 Develop Tentative Conference Agenda - 3-Day Conference Format Conference Chairs

6/15/2013 Select Printing Company for Program Book, Design Letterhead, and Envelopes 6/15/2013 Discuss Registration Procedures and Attendee Gifts Registration 6/15/2013 Develop Tentative List of Sessions, Speakers, and Project Tours Technical Program 6/15/2013 Compile List of Potential Exhibitors Exhibits 6/15/2013 Compile List of Potential Sponsors Advertising 6/15/2013 Guest Programs - Review and Consider Various Tours and Entertainers Guest Program 6/15/2013 Golf - Arrange for Course(s) - Determine Details and Prizes Golf

6/15/2013 Determine & Purchase Advertising Items to Distribute at Future National Conference Conference Chairs

1 Yr. Out January 2015 Hotel Space - Review Floor Plans and Activities for Conflicts Facilities & Exhibits January Refine Technical Program Sessions and Develop Technical Tour(s) Technical Program January Select Attendee(s) to the Current Year's Conference to Handle Exhibit Booth January Determine What Company will Handle Online Registrations Registration


January Prepare ad for publishing in this year’s National Conference Program Book. Publicity January Invite National Board to Facility for their October Meeting March Order Letterhead/Envelopes Advertising March Determine Mailing Method (Bulk or Standard Postage) Advertising May/June Attend Current National Conference to Handle ASHE Exhibit Booth to Promote Your Conference April Prepare and Submit Ad for Fall Issue of SCANNER due in July Advertising June Link Conference Web Site to National Web Site June Determine Nomination Candidate for Robert Pearson/Person of Year Award September First Mass Mailing for Sponsorship/Exhibits/Program Advertising

September Develop "Draft" Conference Agenda, Activities Brochure, & Registration Form & Submit to National Conference Committee for Review and Approval Registration

September Send Program Book Advertising Request to All ASHE Sections & Other Agencies Advertising/Program September Prepare Page Ad for Golf Registration Golf October Develop Mailing List (Database) - Obtain from National Secretary

October Prepare article and registration forms for publishing in spring issue of the SCANNER due January 15th.

November Confirm Entertainment for Banquet Dinner, Etc. and Sign Contracts Attend Other Conferences to Advertise ASHE National Conference Advertising

November Confirm Technical Program Agenda (Speakers Bios and Topics) Technical Program November Follow-Up on Ad Solicitations Advertising

November Submit Conference Registration Forms to National no later than January 1st for their review and approval prior to submitting to SCANNER for spring issue (submission due January 15) Advertising

December Develop Final Conference & Activities Registration Form Registration/Publicity December Develop "Draft" Conference Brochure Advertising December Select Gift Items for Attendees, Golf Participants, and Guest Speakers

5 Mths. January Confirm Transportation/Bus Costs (Coordinate with Technical & Guest Committees) Transportation January Establish Food and Menus January Encourage Firms' Sponsorship via Personal Contacts January Second Solicitation for Exhibitors Exhibits January Conference Brochure to Printer Publicity January Submit article and registration forms for publishing in the spring issue of the SCANNER. Advertising January Contact National Secretary and obtain National Membership Mailing List Registration


4 Mths February Initial Mass Mailing of Conference Information (Save the Date Cards) Registration/Publicity

February Start 'On-Line' Conference Registration Web Site February Confirm Technical & Guest Tours Technical/Guest

3 Mths March Send Letter to Speakers Acknowledging their Speaking Date and Time Technical Program March Confirm Transportation/Bus Service Transportation March Send Letter to Sponsors & Exhibitors with Registration Form (Identify their "Free" Entitlements) Reg./Adv./Exh. March Solicit Volunteers to Assist with Conference Activities March Send Letter to Exhibitors with Specific Instructions (Equipment, Hookups, Etc.) Exhibits March Compile Information & Ads for Program Book Advertising/Program March Confirm Entertainment at Various Events March Send Letter to Sections/Region/Section to Provide their Banners for Display at Conference

2 Mths April Conference Program Book to Printer (Hold Off as Long as Possible to Accommodate Changes) Advertising/Program

April Order all Registration Gifts, Prizes, Speaker Gifts, Golf Gilts, Etc. April Arrange for Digital Photos to be Taken at Various Functions

Deadline May Prepare Signs & Posters Various May Assure Gifts & Prizes Have Been Received May Obtain Hospitality Room Supplies Guest Program May Provide Hotel/Caterer with Head Count for Various Meals May Coordinate with National on Past National Presidents Luncheon & Annual Banquet Presentations May Discuss Seating Arrangements for Various Dinners with Hotel May Develop Agendas for Various Dinners May Distribute Assignments to Volunteers - Area Coverage and Shifts (Need Several People) May Golf - Establish Foursomes, Scoring Rules, Handouts, etc. Golf May Ensure CEU/PDH/CPC Units are Available for Attendees at Technical Sessions Technical Prog May Assemble Registration Packets, Name Tags, List of Attendees Registration May Treasurer to Prepare Selected Checks for Conference (Do Not Endorse till Turned Over) Finance Take Digital Photographs at Selected Conference Events ASHE National Conference - Day 1


ASHE National Conference - Day 2 ASHE National Conference - Day 3 ASHE National Conference - National Board Meeting Held Morning Following Banquet June Send Thank You Letters to Speakers, Printer, Etc. June Hold Close-Out Meeting with Conference Committee Chairs June Develop Summary Article and Photos for SCANNER Following Conference & Submit June Develop Summary Binders for Distribution to National & Future Conference Hosts financial audit Audit June Prepare Financial Audit Finance June Distribute Conference Profits Between Sections and National Finance Sept./Oct. Develop Report to National on Conference, Return Advanced Funds and Profit Share to National


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Page 60

Attachment No. 9

Cloud Committee Meeting Minutes

Minutes National Cloud Committee

October 28, 2013 Noon

In attendance:

Richard Cochrane ........................................ Northeast Region Secretary Diane Purdy ................................................. Clearfield Section Secretary John Caperilla .............................................. Delaware Valley Section Jake Morisi .................................................. J.M. Server Solutions, LLC

Mr. Morisi opened the meeting with a demonstration of the centralized file repository that he has developed in anticipation of setting up the ASHE repository. It is a very straightforward interface, allowing users to use “drag-and-drop” techniques to move files. All file formats can be accommodated. An individual file has a maximum file size of 50 MB with file storage capacity size up to 50 GB. The member who uploads data to the repository is responsible to maintain the data. The file system is physically maintained on a server housed at Keller Engineers and elsewhere. The new repository will be on a secure server. It is backed up routinely, both on-site and off-site. The group discussed the structure of the file systems and folders that might be needed by the organization. After considerable discussion, the following was developed: Four groups would have their own folders:

• National

• Regions

• Sections

• Committees (National, Regions and Sections) Within each folder, each group would have two folders:

• Public folder – This would be a folder for each group to maintain with information useful to all members of that group. Examples might include:

o Logos o Minutes of meetings o Treasurers’ reports o Committee reports o Meeting announcements o Bylaws (other than National)

• Group forum – This would be a folder for each group used for collaborative work. Examples might include:

o Draft minutes o Draft documents of other types

o Any other document that member of the group are working on cooperatively.

The committee discussed security and access. The consensus was that the “Public folder” would be open to all members with access to the repository, but modified only by selected individuals, such as a section president and secretary, while the “Group forum” folder would be available to all members of the group (and only the members of the group). Mr. Morisi stated that this type of access could be developed. The group discussed other concepts and concerns:

• Coordination with the web site – Documents that are of importance to all members and potential members should remain on the web site. This allows anyone with internet access to view ASHE’s public documents, such as bylaws, constitution, Scanners, and organizational structure.

• Version control – It is important that there be only one version of each document. Therefore, a document will be on the web site, or the repository, but not both. Otherwise, it would be up to each file’s owner to ensure versions are coordinated.

• Access to the database can be provided by a general login for each group. It would then be the responsibility of each group to distribute to members that require access to the database.

• Roll-out to sections – Until National approves the policies and concepts, there will not be a roll-out plan.

• Pilot program – Once approved by National and developed, the system will be tried as a pilot by the groups represented on the committee, i.e. National, the Northeast Region, and the Clearfield and Delaware Valley sections.

• Budget – Mr. Morisi’s costs are being covered by National elsewhere. Mr. Cochrane will contact President Tom Morisi regarding a budget for travel and other expenses.

Mr. Morisi will develop a design document or flowchart that will summarize the discussions and which will show the actual file structure and permissions for access to the repository. Mr. Cochrane will present the committee’s findings to National, possibly at the January National Board meeting. The next meeting will be scheduled after Mr. Morisi develops additional documentation. The meeting ended at 12:50pm. Richard N. Cochrane, P.E.

Confidential Page 1

ASHE Cloud Preliminary Planning (Legend: RW=Read/Write, RO=Read/Only)

National Public - (1 Workspace)

Data Owner: Designated by National Public: Read Only Groups Applicable: National

National Forum - (1 Workspace)

Data Owner: None (Public) Public: Read/Write Groups Applicable: National (RW), Regions (RO), Sections (RO)

Regional Public - (4 Workspaces)

Data Owner: Designated Region Rep (Controlled by General Login) Public: Read Only Groups Applicable: National (RO), Regions (RO)

Regional Forum - (1 Workspace)

Data Owner: None (Public) Public: Read/Write Groups Applicable: National (RW), Regions (RW), Sections (RO)

Section Public - (42 Workspaces)

Data Owner: Designated Section Rep

(Controlled by General Login)

Public: Read Only

Section Forum - (1 Workspace)

Data Owner: None (Public)

Public: Read Write

Groups Applicable: National (RW),

Committee’s - Workspace for National Committees

Workspaces for committees to collaborate. Data Owner: Designated by Comm. Rep. Groups: All RO


Phoenix, Arizona

January 28, 2014

Page 64

Attachment No. 10

JM Server Solutions Contracts


Phoenix, Arizona

January 28, 2014

Page 77

Attachment No. 11

Region Reports

Region Reports Page 1 of 32 January 18, 2014

REGION REPORTS National Board Meeting - January 18, 2014

GREAT LAKES REGION Caroline Duffy, P.E. & Tom Bolte, P.E.

SECTIONS: Central Ohio, Central Dacotah, Circle City, Cuyahoga Valley, Derby City,

Lake Erie, Northwest Ohio & Triko Valley

Region - $8,465.05 is balance in checkbook. Set up committee structure for the region to strengthen the region and support the Sections. Met with Circle City and working to restart section.

Central Dacotah November 19, 2013

• The Central Dacotah Section held a Board of Directors Meeting.

Officers and Board of Directors present: Casey Einrem – President

Peter Moch – Vice President

Lindsay Bossert – Secretary

Dale Schwindt – Treasurer Ardin Striefel – Board of Directors Bob Shannon – Board of Directors

Ed Ryen – Board of Directors Laurie Martin - Conference Chair Sarah BaeHurst – Past President The following items were covered: 1. Contact people about upcoming speakers for ASHE meetings as well as the National

Conference. 2. National 2014 Conference update including speakers, vendors, and registration

forms. 3. List of items that need to be complete for the National Conference including ad

consultations, brochure, gift ideas for speakers, article for SCANNER. 4. Technical Program of National Conference schedule is pretty well complete. Few

minor spots need to be filled in which will be complete by next meeting.

• The Central Dacotah Section held a luncheon meeting. The meeting included a presentation entitled “Bismarck Flood Protection Planning” given by Scott Schneider with Apex Engineering.


The next general membership meeting will be held on January 21, 2014.

Central Ohio Date: September 24, 2013 Event: Section Board Meeting Date: September 24, 2013 Event: Central Ohio ASHE Section hosted its September Luncheon at the LaScala

Italian Bistro in Dublin, Ohio. Mr. James Young, P.E., from ODOT Central Office spoke on changes to the Design Exception Process implemented earlier this year. Approximately 70 people were in attendance for this event.

Date: October 15, 2013 Event: Section Board Meeting Date: October 22, 2013 Event: Regional Luncheon held in conjunction with the OTEC (Ohio Transportation

Engineering Conference) in Columbus, Ohio. Luncheon was held at the Hyatt Regency. The National ASHE President, Tom Morisi, spoke on the National ASHE Plans and Goals. 75 attended. The Regional Project of the Year winners were presented their awards. The Central Ohio Section’s second annual ASHE scholarships were awarded to OSU students Natalie Sakian and Gregory Conroy. The Great Lakes Section Regional Board meeting was held following the luncheon.

Date: October 22, 2013 Event: OTEC Joint Happy Hour with Columbus Engineers Club, Franklin County

Chapter of the Ohio Society of Professional Engineers, ASHE Central Ohio and WTS held at Brother’s Bar and Grill in The Arena District, Columbus, Ohio. This was the largest turn out to date and an expanded version is planned for next year with additional sponsors.

Date: October 22-23, 2013 Event: Exhibited our Central Ohio ASHE Booth at the OTEC convention held at the

Columbus Convention Center. Date: November 9, 2013 Event: ASHE held an Adopt-A-Highway Clean Up event for our adopted interchange

in Grandview, Ohio at I-670 and Grandview Avenue. We are in our third year serving our community with this quarterly event. Ten volunteers meet for the event and enjoyed lunch at the Loose Goose restaurant afterwards.

Date: November 26, 2012 Event: Section Board Meeting

Circle City - No Report


Cuyahoga Valley November – Mr. Loukas and the City of Canton will hosted a tour of the Walnut Bridge project on November 19th at the Chamber of Commerce conference room. December – It was decided to not have a membership meeting in December. A holiday board meeting was set for December 12th

January (2014) – ASHE Holiday Party, Canton Charge game is set for Feb 4th. Mr. Loukas provided the $100 deposit which was previously approved by the board. Thirty (30) seats have been reserved. Additional research will be conducted regarding food and reported back to the board.

Derby City Hosted the ASHE National Board Meeting October 18th and 19th. Included dinner at the Bristol Restaurant the evening of the 18th. Held Board of Directors meeting at KT’s restaurant on October 22nd to discuss 2014 schedule of events. Held annual Member Appreciation outing at Millionaires Row on November 15th Churchill Downs. There were 72 members and prospective members attended.

Lake Erie

October 2013

The section planned a Cleveland Innerbelt Bridge Tour with ABCD. The project was awarded in September 2010 and at $293M is the largest project ever undertaken by ODOT. It is also the first to use Value Based Design Build. The tour was conducted by ODOT District 12 project staff. The project completed in late fall 2013. The section dropped six members on October 1, 2013 for lapsing membership. November 2013

The meeting this month featured Bonnie G. Teeuwen, P.E., Cuyahoga County Public Works Director, Bruce Landeg, P.E., Lake County Chief Deputy Engineer, and Joe Shaffer, P.E., Director of Engineering and Project Development at GCRTA. All presented on current initiatives and projects, as well as future projects and developments for each agency.

December 2013

A joint Holiday party was held on December 11, 2013 at the Harp, a local restaurant and pub, with sister organizations ABCD, ASCE, ITE, and WTS. A 50/50 raffle took place to benefit the chapter scholarship and door prizes were handed out to the lucky few. The next meeting is scheduled for late January. The presentation will discuss lessons learned during the Design Build of the Cleveland Innerbelt Bridge.


Northwest Ohio On Thursday, November 21, 2013 at 11:45 a.m. at the Holiday Inn Express, Perrysburg, Ohio, the ASHE NW Ohio Section hosted a luncheon meeting. Speaker: Mike Gramza, ODOT D2 Planning & Engineering Adminstr Topic: Upcoming I-75 projects. On Thursday, January 14, 2014 at 11:45 a.m. at the Holiday Inn Express, Perrysburg, Ohio, the ASHE NW Ohio Section will host a luncheon meeting. Speaker: Todd Audet, P.E. ODOT District 2 Deputy Director Topic: Upcoming Projects and Programs.

Triko Valley Our fifth Board of Directors meeting for 2013 was held on October 29th at the Butler County Engineer’s Office, where budgets, membership and upcoming meetings were discussed. The annual holiday event was held at Star Lanes in Newport, Kentucky on December 4th. Members and guests had an opportunity to network while bowling and enjoying food. Our next board meeting is scheduled for January 7th and our next general membership meeting will be held on January 21st when projects will be presented for the Schramm awards.

MID-ATLANTIC REGION - by Roger Carriker, P.E. for David Greenwood, P.E. & Michael Martin, P.E.

SECTIONS: Blue Ridge, Carolina Piedmont, Carolina Triangle, Chesapeake, Greater

Hampton Roads, North Central West Virginia, Old Dominion and Potomac

Region The eight Sections in the Mid-Atlantic Region continued with their meetings/programs for the year and have consistently provided their membership with good speakers and meeting content. Participation in Section meetings has been good and PDH’s are being submitted for approval, and issued to attendees as per the ASHE PDH/CEU process/guidelines. The Region continues to review and approve PDH issuance by the Sections and coordinate with/to the National Membership/Student/CEU Committee. We will continue to look for National’s direction on IACET accreditation and logo use as we head into 2014. We will continue to use the PDH approval process we have been utilizing for the last several years as we begin to prepare for the 2014 Region Spring Technical Conference. The Mid-Atlantic Region inquired with National on how formal partnerships can be/are established between ASHE and other organizations based on discussions conveyed by a couple Sections in the Region. We will continue to work with and seek advice from the National Partnership Committee as this item moves forward in 2014. The Mid-Atlantic Region did not hold a Board of Directors meeting/call during the period. We continue to communicate amongst ourselves predominantly via individual emails and phone calls on topics related to: 1) financial matters; 2) continued solicitation of regional director positions and committee support; 3) activities associated with national and how the region can


support/coordinate with current and proposed national initiatives, 4) the 2015 national conference being hosted in Baltimore (Chesapeake section); and 5) continued/improved communication across the region (e.g. sharing info) as well as with National and how we can help any section in the region that indicates they may be struggling as it relates to their activities, involvement in the Region and ASHE as a whole. The Region President and two National Region Directors continue to strategize on how we can get to visit each of the Sections during the remainder of the 2013-14 “season”. TBD The Region Board of Directors submitted our nomination to the National Nomination Committee for one of the two National Region Director’s positions that will be open for a 3-year term after the 2013-2014 fiscal year. The Region Board of Directors nominated Dave Greenwood for the position. The Region Board of Directors addressed this item as a regional vs. an individual Section matter. Sections provided their input to the nomination process through their Region Director and the Region Board of Directors. The nomination was submitted on 10/31/13 for discussion by the National Board of Directors at its January 2014 meeting. All Sections had previously received their National and Regional assessment notices and were reminded during the period to get these payments in. As of this report, 100% of the Sections have made their regional assessment payments (Thanks!!) and one Section has yet to make its national assessment payment for the 2013-14 year. We will get this completed ASAP. The Region Board of Directors and Sections will continue to coordinate our activities and updates that are components of the various reports and data held by National as we head into the spring. This includes reconciling membership counts, sharing ideas on ways to strengthen the Sections/membership, bylaw updates, providing information/articles for upcoming SCANNER publications, and web site information (both at the section level and national level). The Mid-Atlantic Region leadership continues to finalize updates to documents (e.g. Bylaws approved by MA Board of Directors in May 2010) for submittal to National Bylaws Committee and conveyance to the Regional Oversight Committee for their issuance of proceeds from the 2012 National Conference. Required info includes: Bylaws Committee approved bylaws, proof of Region budget and Region Officers. All are done except bylaws approval. This is being completed as of this report so the MA Region can receive its $4,000 allotment of the proceeds established/approved by National at its April 2013 Board of Directors meeting.

Regional Financial activities during the period • Current balance of Regional funds as of December 31, 2013 is $33,175.91. The only

transactions this quarter have been associated with deposits from the Sections for the 2013-14 annual regional assessments, and deposits from National for exposure funds (last year’s) and the regional banner reimbursement. There have not been any disbursements since the completion of the Spring Technical Conference.

• All regional assessments have been received from the Sections before the end of 2013. This was a significant improvement over 2012. Thank you all Sections!!!

Blue Ridge

Activities:

The following is a summary of key activities for this quarter:

• October No activity

• November No activity


• December Section Board Meeting held December 17

Operating Budget (as of 12/31/13) Membership (as of 12/31/13)

Starting Balance $14,656.66 Starting membership 68

Revenue $1,000.00 Gains* 1

Expenses ($120.75) Losses* 0

Ending Balance $15,535.91 Current Membership 69

*Since previous quarter

Carolina Piedmont

No Report this Quarter

Carolina Triangle

Activities


• November 14, 2013 – Board of Directors Meeting. Major topics discussed were: � Previous Board Meeting Minutes approved � Membership update – 7 new members have joined since September � Century Club Membership – 21 members now for the 13-14 year � Recent financial report (as of November 8, 2013) was reviewed with the

highlights as shown below: a) Cash Balance = $25,307.26 b) Mutual Fund Balance = $7,278.34 c) Scholarship Fund Balance = $23,724.62

• Fall events during this quarter: � ASHE Fall Golf Outing

• Next Meeting will be Thursday, January 23, 2014 at the NCSU Faculty Club � NCDOT’s FORTIFY I-40 and I-440 Repaving Project [Joint Meeting with

PENC]

• This year’s dinner meetings will be held at the NCSU Faculty Club. � Thursday, January 23 � Tuesday, March 18 � Thursday, May 8


Starting Balance $29,776.29 Starting Membership 206

Revenue $4,959.26 Losses (Dropped Members) 0

Expenses $9,610.36 Gains 7

Ending Balance $25,125.19 Ending Membership 213


Chesapeake

Activities


• Held Chesapeake Section Board of Directors meetings on September 24th, November 5th and December 3rd in Baltimore, MD.

• Conducted a Joint meeting with ITE on October 15 and standard meeting (afternoon tech. sessions, social hour, and dinner) on November 19. Visit the section website for future event details at http://www.ashe-chesapeake.org/index_files/Events.htm

• The October meeting was a joint meeting with ITE with a Focus on Traffic. There were three (3) technical presentations for the meeting shown below:

� Baltimore Metropolitan Council – Activity Based Travel Model Update by Charles Baber and Birat Pandey, P.E. from BMC Transportation

� HCM Guidance for Alternative Intersections/Interchanges by Ram Jaganathan of Leidos

� The Latest in Road Weather Management Research by Gabriel Guevara, P.E. of USDOT ITS Joint Program Office

The after dinner speaker was Kari Ebeling of Tri Columbia (Endurance Events Provider) who presented about the different marathon events that her company conducts each year.

• The November meeting focused on Planning and was a standard ASHE Chesapeake meeting. There were three (3) technical presentations for the meeting shown below:

� SHA/FHWA – Linking Planning and NEPA by Barry Kiedrowski of Maryland State Highway Administration, Chief, Project Management Division

� Baltimore Red Line – Highway Elements of a Transit Project by Ray Moravec, PE of Wallace Montgomery and Mark Henry, PE of RK&K

� Ethics Training by Milena Trust, Assistant Attorney General. Ethics training is mandatory as part of the PDH requirements in Maryland.

The after dinner speaker was Jacob Landis whose topic was Hitting a Homerun for Hearing. Jacob conducted a bicycle tour for various baseball stadiums in the United States to raise money for the handicapped. ASHE Chesapeake donated the proceeds from the dinner raffle sales to his foundation.

• Initiated the process for starting an ASHE student chapter at the University of Maryland. Several Chesapeake board members presented about ASHE to the students and a professor at the University of Maryland on November 14, 2013.

• ASHE Chesapeake will sponsor a booth at the Maryland Quality Initiative Conference in Baltimore in February 2014. We will promote ASHE and increase awareness of the 2014 and 2015 National Conferences.

• Continued to update and maintain section web site. Visit our web site for up to date details: http://www.ashe-chesapeake.org/index_files/Events.htm

• Continue planning work for 2015 National Conference Note: Budget information is for partial 4th Quarter (reporting period noted below); report of revenue

and expenses was not available.

Operating Budget Membership

Starting Balance (8/27/13)

$ 42,546.38 Starting Membership ( as of 9/26/13)

167

Revenue $ 17,238.17 Losses (drops) 0


Expenses $ 5,338.87 Gains 12

Ending Balance (12/02/13)

$ 55,334.84 Ending Membership

As of 12/31/13

189

Greater Hampton Roads

Activities


• Dinner meetings and Board of Director Meetings occur on the same day, every other month (third Tuesday).

• October 14, 2013- Annual Golf Tournament at Stumpy Lake Golf Course � The annual golf tournament was held to fund our Old Dominion University

scholarship program. This outing continues to be a significant source of funding to provide annual scholarships to engineering students who attend ODU.

• November 19, 2913 – Board of Directors and Membership Dinner Meeting � The Board of Directors meeting preceded the dinner meeting. � Standing committees provided updated reports including treasurer’s report,

updates on website development, and discussion of future dinner meeting topics for the Spring 2014.

� The Dinner Meeting was held at the Westin at Town Center in Virginia Beach. The featured presentation included a detailed discussion of VDOT’s Hampton Roads District Structures and Bridge Program.

� Mr. James (Jim) W. Long III, P.E., District Structure & Bridge Engineer with the Virginia Department of Transportation provided a detailed presentation of the District’s structures and bridge program.

Operating Budget (as of December 2013) Membership (as of December 2013)


Revenue $2,085.00 Losses 0


Ending Balance $15,300.51 Ending Membership 126

Old Dominion

Activities


• October 10, 2013 – World's First Thermoplastic Bridges made of Recycled Plastics - presented by John S. Kim, PhD., PE

• November 13, 2013 – Board of Directors’ meeting

• December 12, 2013 – Holiday Social

Operating Budget (As of 12/31/13) Membership (As of 12/31/13)



Revenue $599.95 Losses 0


Ending Balance $6,233.99 Ending Membership (paid) 84

North Central West Virginia

Activities:

The following is a summary of key activities for this quarter: All General Meetings are held at the Bridgeport Conference Center, in Bridgeport, WV

• October 2, 2013: No Meeting Sponsors, 15 People in attendance, Speaker: Senator Beach, Topic: “WV Blue Ribbon Committee Update”

• November 13, 2013: Meeting Sponsored by Foster Supply and Flex-a-Mat. 17 People in attendance. Speaker: Matt Motz, VP, Flex-a-Mat. Foster Representative - Dion Wamsley. Topic: “Flex-a-Mat – Uses and Advantages”

• No Activity in December

• Upcoming events: � Golf outing proceeds will benefit three (3) scholarships to be distributed in April

2014 at the Commissioners Dinner to WV college students interested in Highway work. The application process will commence in January, 2014 and the board will meet to select the candidates based on the developed rubric.

• Two new members have joined our Chapter: Sammer Petro and Benjamin Campbell

• Additional Board Discussions and Ideas � Financial Discussions and Brainstorms: Proposed dues increase ($5) per

person/year and $10 extra per meeting for non-members. This is to encourage people to join and give the members a better opportunity for their dues. Also, inquiring about a pay-pal account to reduce non-payment obligations, so payments can be made in advance.

� Public Relations Exposure WV EXPO: Currently discussing setting up a booth and need to inquire if road show booth is available for our use.

� Membership Drives: WV DOH Coupons to encourage new memberships. The first meeting will be free, for any meeting except Man of the Year and golf outings. Coupons sent out to each district.

• No financial information provided in report.

Potomac

Activities:


• Breakfast Board Meetings: October 3, and November 15: Discussed holiday party, financial reports, programs, PDHs, scholarship, newsletter, webpage, membership, new board responsibilities, golf tournament, and guidelines for sponsorship requests.

• October 16, 2013 – Dinner Meeting


Dinner meeting was held at VDOT Northern Virginia District Office. Renee Hamilton, Bill Cuttler, and Nick Roper from the Virginia Department of Transportation discussed their new roles at VDOT and the upcoming plan for the District. By request, we have uploaded the presentation on our section website. We had 147 people in attendance,

setting a new attendance record for our section!

• December 11, 2013 – Holiday Party Dinner meeting will be held at P.J. Skidoo’s. Our annual holiday party will feature Salvation Army angel tree donations, wine tasting, a chocolate fountain, trivia challenge, and entertainment from Cornbread the Comic, who also is an employee of one of our gold sponsor firms.




Expenses ($8,906.30) Gains 0

Ending Balance $27,115.83 Ending Membership (Paid) 190

• Future Major Events: o Golf Tournament early April o April Locality Panel Meeting at new location (Fair Oaks Marriott)

NORTH CENTRAL REGION

SECTION: Central Dacotah

Covered Under Great Lakes Region at This Time

NORTHEAST REGION – George Willis, P.E., John W. Franz, Jr. & Alice Hammond, P.E. (Reported by Richard Cochrane)

SECTIONS: Albany, Altoona, Central New York, Clearfield, Delaware Valley, East Penn,

First State, Franklin, Harrisburg, Long Island, Mid-Allegheny, New York Metro, North

Central New Jersey, North East Penn, Pittsburgh, Southern New Jersey, Southwest Penn,

Williamsport

Region The Northeast Region Board met once in the last quarter and the Region’s Executive Committee met once, as well. Ron Link (Clearfield) was nominated and selected to be the Region as Vice-President. The next Regional Board Meeting will be conducted using WebEx to reduce the travel demands. The Region is now forming committees, with standing committees for:

• Nominating Committee

• Exposure Committee

• Regional Steering Committee

• Education Committee


Committees now in development:

• Best Practices Committee (ad hoc)

• New Sections Committee

The Region expects to submit a full request for Section Exposure Funds to National by the deadline. The Region has requested and received the Regional Exposure Funds from National.

Albany

Activities:

Meetings & Field Trips:

• November 5, 2013: The Board of Directors met at 2:00 pm at CHA Offices, WAH Conference Room in Albany, NY.

• November 20, 2013: Transportation Symposium at the Century House in Latham, NY.

• December 3 and 4, 2013: ASCE, in conjunction with ASHE Albany Section, Holiday Social Event to benefit the USMC’s Toys For Tots Program at Bentley’s Tavern in Ballston Spa, NY (Dec 3) and Brown’s Brewery in Troy, NY (Dec 4).

Operating Budget (4th

Quarter) Membership (4th

Quarter)


Income $ 2,024.19 Members - New 2

Expenses ($7,722.36) Members - Dropped 0

Ending Balance $ 8,218.07 Ending Membership (Paid) 109

Upcoming Events:

• January 8 , 2014: NYSD OT Ass i s t an t Commi ss ione r , Rod Seachr i s t wi l l be p r e sen t i ng a t t h i s l unch mee t i ng . Location: Best Western Airport Inn on

Wolf Road, Colonie, NY

• January 2014: Joint breakfast meeting with ACEC NY and ASCE Mohawk-Hudson Section Transportation Group featuring a program update from NYSDOT Region One. Location TBD

• January 11, 2014: Capital City Future City Competition, co-sponsored by ASHE Albany Section will take place at Proctor’s Theater in Albany, NY.

• February 13-14, 2014: Engineer’s Week Event at the Albany Marriott, Wolf Road, Colonie, NY.

• April 2014: TBD.

• May 2014: NYSTA Albany Division Annual Update – Joint breakfast meeting with ACEC NY Eastern Region. Location TBD

• May 2014: Albany Section’s 4th Annual Golf Outing. Location TBD

• June 2014: TBD.

• August 2014: Site visit TBD.

• September 2014: Annual Dinner


Altoona

Activities:


• October 8, 2013: Adopt-a-Highway (AAH) Trash Pick-up

• October 16, 2013: Bedford County Covered Bridge Tour

• December 10, 2013: Wine Tasting & Holiday Party


Starting Balance (10/1) $20,066.93 Starting Membership (10/1) 200

Revenue +$474.00 Losses -11

Expenses -$195.00 Gains +9


Events scheduled during next quarter:

• January 15, 2014: PA Public Transportation Partnerships (P3) Presentation

• February 19, 2014: Aerial Surveys/Robotic Flyover Presentation

• March 19, 2014: Tour (Location TBD)

Central New York

Activities:


• November 7, 2013; Board of Directors’ Meeting


Starting Balance (10/1) $nnn,nnn Starting Membership (10/1) 42

Revenue Losses

Expenses Gains 1

Ending Balance Ending Membership (paid) 43


• January 7th, 2014: Board of Directors’ Meeting

• January 23rd, 2014: Technical Presentation

• February 6, 2014: Board of Directors’ Meeting

• March 6, 2014: Technical Presentation

Miscellaneous Items:


• None

Milestones:

The following is a summary of key milestones for this quarter:

• No key milestones this quarter.

Clearfield

Activities:

October

The October dinner/business meeting was held at Moena’s in Clearfield on October 17th. The dinner meeting topic of “Bridge Instrumentation and Testing” was presented by David M. Barrett, P.E. Mr. Barrett is a professional engineer employed by Modjeski and Masters Inc. for over 20 years. He was performed non-destructive testing (NDT) on over 100 bridges. He is well versed in both the structural and mechanical aspects of fixed and moveable bridge design, with a concentration in moveable bridge machinery. He is experienced in most NDT methods and regularly conducts testing on both fixed and moveable structures. Dave presented several projects demonstrating how instrumentation and testing are used to diagnose the condition and behavior of bridges. He also highlighted techniques ranging from “state-of-the art” to “old school” methods and provided samples of testing equipment with hands-on applications. The dinner meeting was attended by 19 members and 5 guests totaling 24. November

The November dinner/business meeting was conducted at Duffy’s Tavern in historic Boalsburg on November 7th. BRADD … after 25 years, still moving forward was presented by Jay Fitzgerald, PE, BRADD Manager Bridge Design and Technology Division, Bureau of Project Delivery, PennDOT. Jay started his career in bridge design and inspection at Harrisburg area consulting firms prior to starting with PennDOT in March 1992. PennDOT’s Bridge Automated Design and Drafting (BRADD) software for the design and drafting of simple span bridges has been a production tool for the Department since November 1988. The current version of the software includes the detailing and drafting of Integral Abutment Substructures. Jay’s presentation reviewed the history of the software; introduction to integral abutment design and drafting; estimated savings; licensing; and the future of BRADD. The dinner meeting was attended by 26 members and 8 guests totaling 34.

December The Section does not meet during the month of December because of impending holiday schedules. Scholarship information and applications were distributed during the month of December. Operating Budget and Membership

Operating Budget (As of 11.07.2013) Membership (As of 11.07.2013)



Revenue $660.00 Losses 0

Expenses $738.38 Gains 1


Upcoming Events

Date Event Topic January 16 Holiday Gathering Social February 20 Dinner Meeting PennDOT District 2-0 Update March 20 TBD TBD April 17 Dinner Meeting I-81 Tanker Fire

Delaware Valley

Activities:


• September 28, 2013 – Younger Member Event – A park cleanup event was held at Valley Forge Park.

• October 16, 2013 – Section Dinner Meeting – King of Prussia – The section dinner meeting was held at the Valley Forge Radisson Hotel. The speakers were Joseph Sullivan, P.E. (Amman & Whitney) and Joseph Sirignano, P.E. (Alfred Benesch) who spoke about the rehabilitation of the structures around 30th Street Station in Philadelphia.

• November 13, 2013 – Section Dinner Meeting – King of Prussia – The section dinner meeting was held at the Valley Forge Radisson Hotel. The speaker was Lester Toaso, P.E. (PennDOT 6-0 District Executive) who spoke about the current program and projects under construction in PennDOT District 6-0.

• November 13, 2013 – Section Technical Session – King of Prussia – The section technical session featured Jay Fitzgerald, P.E. (PennDOT Central Office) who spoke about structure design software (BRADD). Approximately 40 people were in attendance.

• December 12, 2013 – Younger Members Event – King of Prussia – A happy hour was held at Rock Bottom Brewery.

Operating Budget (As of

12/30/13)

Membership (As of 12/30/13)

Starting Balance

$62,929.71 Starting Membership

358

Revenue $54,095.58 Losses* 0


Ending Balance $81,519.99 Ending Membership (paid)

377



• January 15, 2014 – Section Dinner Meeting – King of Prussia - The section dinner meeting will be held at the Valley Forge Radisson Hotel. The speaker will be Joseph Syrnick on the Schuylkill River trail construction. This meeting is a joint meeting with ASCE.

• February 19, 2014 - Section Dinner Meeting and Technical Session – King of Prussia – The section dinner meeting will be held at the Valley Forge Radisson Hotel. The speakers will be Len Smith and Bob Pintar on the ongoing I-95 construction.

• March 19, 2014 - Section Dinner Meeting – King of Prussia - The section dinner meeting will be held at the Valley Forge Radisson Hotel. Speaker to be determined. Tentatively Gary Graham from the PA Turnpike.


• The Section Board of Directors completed the update to the Section By-Laws. They have been posted to the Section website for use by the membership.

• The Section is in the process of reviewing/selecting the Project of the Year award winners and Scholarship recipients.

• The Section is in the process of coordinating with several of the local universities (Temple, Drexel, Widener and Villanova) to setup/renew Student Chapters.

• The Section will be scheduling additional younger member events for the spring.

• The Delaware Valley Section will be submitting a request of $125 for exposure funds. Milestones:


• None.

East Penn

Activities:


• October 17, 2013 – PennDOT D5-0 Technical Workshop � Speakers: District 5-0 Design & Bridge — Jay McGee, ADE for Design &

Christopher Kufro, District Bridge Engineer ; Asset Management Initiative — Melissa Batula, Central Office ; DEP NE Region on common errors; Historic Preservation/106 Consultation Kristina Thompson, PennDOT Historic Preservation Specialist ; PS&E Best Practices ; Construction Unit Showcase — Al Picca, ADE for Construction; Public Involvement for Roundabouts — RK&K ; Gettysburg Traffic Management Plan — JMT

� Location: Holiday Inn Conference Center, Allentown � Attendance: Approximately 200 people � CEU Credits: 7 PDHs/0.7 CEUs


• November 12, 2013 – Allentown Arena Tour and Technical Presentation on Construction � Speaker: Rob Avitabile, Mike Butz and Kyle Collina of Alvin H. Butz, Inc. � Location: New Allentown Arena & Dinner/Presentation at Cosmopolitan � Attendance: Approximately 75 people � CEU Credits: 1 PDH

• December 17, 2013 – Holiday Social � Speaker: Donations given to support the 6th Street Shelter, Allentown � Location: Sands Casino & Resort, Bethlehem, PA � Attendance: Approximately 50 people







• January – No event

• February 4, 2014 – Delaware River Joint Toll Bridge Presentation � Speaker: Joe Resta, Executive Director of the DRJTBC � Location: Hotel Bethlehem, PA � Attendance: TBD � CEU Credits: 1 PDH

• March 12, 2014 ‘Job Fair and State of the District ’ � Speaker: Mike Rebert, District Executive PennDOT 5-0 � Topic: State of the District � Location: Hotel Bethlehem, Bethlehem, PA � Attendance: TBD � CEU Credits: 1 PDH

• April 14, 2014 – Induction of Officers/Scholarship � Speaker: ASHE National President or Board Member (to be coordinated) � Topic: Induction of Officers & Scholarship Presentation & Ring of Engineering

� ‘Scholarship Ceremony’ : Presentation of the Robert L. Brown and Robert Donovan Scholarship Awards

� Location: Hotel Bethlehem, Bethlehem, PA � Attendance: TBD � CEU Credits: TBD

• May 2, 2014 – Annual Golf Outing � Topic: Golf & Picnic � Location: Green Pond Country Club


� Attendance: TBD


• None

Milestones:


• None

First State Activities: The following is a summary of key activities for this quarter:

• October 22, 2013 - Program: New and Innovative Bridge Technology at the Chesapeake City Road bridge presented by Mr. Barry Benton (DelDOT Ass’t Director, Bridge Section

• November 22, 2013 – “Lunch and Learn” session presented at DelDOT’s Dover Administration Building. Topic was a summary of the upcoming Continuing Education requirements for maintaining a PE License in Delaware

• December 6, 2013 – Annual Christmas Gala held at the Goodstay Center in Wilmington, DE







• January 16, 2014 – Presentation on the “Whitehall Community Development” by Mr. Brian DiSabatino

• February 2014 - TBD

• March 20, 2014 – Annual Project of the Year Presentation at the South Wilmington Sheraton Hotel


• Nothing to report this quarter


Milestones:


• Nothing to report this quarter

Franklin

Activities:

October 10, 2013 – Board meeting was held at the Allegheny Grille in Foxburg, PA October 16, 2013 – Dinner meeting was held at Hunter’s Station Golf Course. The meeting was sponsored by IA Construction. The planned program consisted of an update of the Hunter Station Bridge Replacement project by Don Hall, P.E., PennDOT District 1-0 Assistant District Executive for Design.

Operating Budget (As of 12/31/13) Membership (As of 12/31/13) Starting Balance (10/1/13) $4,534.60 Starting Membership 155 Revenue $1,178.36 Losses 0 Expenses $1,409.14 Gains 0 Ending Balance (12/31/13) $4,303.82 Ending Membership 155


• January 7, 2014 – Next scheduled board to be held at Chovy’s In Meadville, PA.

• January 22, 2014 – Annual Venison Dinner to be held at Station 3 Fire Hall in Conneaut Lake, PA. The meeting will be sponsored by HDR Engineering, Inc. The planned program will consist of a state of the District address by Bill Petit, P.E., PennDOT District 1-0 District Executive. In addition a Chinese Auction will be held with all proceeds going to the B. J. Smith Scholarship fund. An invitation has been extended to National President Tom Morisi.

• Future programs for the upcoming quarter will be discussed during our board meeting.


None

Milestones:

The following is a summary of key milestones for this quarter: None


Harrisburg

Activities:


• October 7 – Board of Directors Meeting

• October 7 – Member Meeting; Speaker was Mike Kaiser, PennDOT District Executive for Engineering District 8-0; He discussed the PennDOT emergency response to the I-81 tanker fire in Harrisburg in March.

• October 15 – Adopt a Highway litter pickup completed.

• November 4– Board of Directors Meeting

• November 5 – Member Meeting; Speaker was Tom Macioce, Division Chief for PennDOT’s Bridge Design and Technology Division, presented on PennDOT Bridge Initiatives

• November 14 – New member social event

• November 20-22 – Staffed ASHE Exhibit booth at the Annual APC conference in Hershey

• December 2– Board of Directors Meeting

• December 2- Member Meeting; Speaker was Ms. Jenni Granger, Special Assistant to Deputy Secretary for Local Area Transportation at PennDOT, presented on a variety of initiatives that PennDOT’s Bureau of Public Transportation has been working on.


• January 6 – Board and Member Meetings; Speaker PennDOT Secretary Barry Schoch

• ASHE/District 8-0/PTC Workshop scheduled for April 4, 2014


• Approved 6 new members

Milestones:


• None to Report


Long Island

Activities:

A Board Meeting was held on October 29, 2013, where upcoming presentations, membership drive and a potential Holiday Party were discussed. Anticipated upcoming meetings include the following topics: East Side Access Tour (February), Route 110/LIE interchange, East Side Access Tour, Soil Freezing, and Engineering Ethics also at Palmers. The next Board of Directors meeting is anticipated to be on January 14, 2014. Some of the topics to be discussed are: Membership Drive; Scholarship Fund; Establishment of Meeting Dates and Presentations for the upcoming year.

Mid-Allegheny

Activities:


• November 1, 2013 Fall APC/ASHE/District 10-0 Liaison Meeting at Rustic Lodge in Indiana, PA. Various guest speakers included: Mr. Paul Koza, Mr. Steve Wells, Mr. Robert Latham, Mr. Tom Knieriem, Mr. Vaughn Neill, Mr. Mike Palo, Mr. Dave Jarvis, Mr. Jim Andrews, Mr. Rich Polenik, Mr. Jeff Mountian, Mr. Craig Chelednik, Mr. Phillip Bobitz, Mr. Terry Kerr, Mr. Steve Geidel, Mr. Brian Steffy, Mr. Carl Ray and Mr. Tim Jablunovsky. Presentations included: SR 228 Mars RR Bridge Arch Culvert Construction, Incident Management AAR Slabtown Bridge Lessons Learned, Freeport Bridge Project Overview, Railroad Construction Coordination, Bridge Weight Restrictions, Contractor Evaluations, CPM schedules, Warranties, and the 2014 PennDOT District 10 letting schedule.







• January 9, 2014; Bi-monthly dinner meeting at Rustic Lodge in Indiana, PA. Guest speaker John Wojtyna, P.E., Senior Engineering Director, GAI Consultants, Inc. Presentation: Oakland/CMU Pedestrian Safety Mobility Study.

• March 13, 2014; TBD


• Mr. John Hetrick, P.E. has volunteered to serve on the Board’s vacant 2-Year Director position.


Milestones:


• N/A

New York Metro

Activities:


• October 15, 2013: Goethals Bridge Project Presentation by Csaba Kertesz, Assistant Chief Structural Engineer, Poet Authority of NY&NJ (1PDH)

• November 19, 2013: Tappan Zee Hudson River Crossing (The New NY Bridge), Presentation by Robert Allen, HDR (Lead Designer), Gang Jiao, TZG (Constructor) (1 PDH)

• December 17, 2013: Guest Speaker: Michael A. Shamma, Chief Engineer, NYSTA: New York Thruway Authority Program Update/ Holiday Party


Starting Balance (6/1) $50,146.99 Starting Membership (7/1) --

Revenue $34,662.41 Losses

Expenses $37,660.88 Gains

Ending Balance (Dec 9) $47,148.52 Ending Membership (paid) 63/48

(Individual/Sponsor Members)


• January 21, 2014: Presentation by Fred Smith of NYC Transit Authority. (Subsequent presentations for February thru May to be scheduled in January.)


• October 15, 2013 Meeting: Scholarships presented to Jeffery Chang and Michael Ruggerio; ($5,000 and $2,500 respectively) by Scholarship Committee Chair Frank LaPlacca

Milestones:


• September 17, 2013: Section Expanded Board Members to include: Anthony Grosso- Construction; Ken Standig, Programs and John Miller, Professional Development and establishment of a sub-committee of these members to plan future presentations at meetings.

North Central New Jersey


Activities:


• October 8; Board Meeting 5:00 pm; Dinner/Presentation by John Withers of NJ Turnpike Authority and Anthony Bartello of HNTB on VMS Installation on the Turnpike and Parkway

• November 12; Board Meeting 5:00 pm Dinner/Presentation on Bayonne Bridge ‘Raise the Roadway’ presented by Catherine Britell, P.E. (PANYNJ) and Joseph LoBuono, P.E. (HDR)

• December 17; Board Meeting 5:00 pm: Dinner/Presentation on Newark Bay Bridge Rehabilitation presented by Mark Bernard, P.E. (NJTA), William Wilson (NJTA), Rajendra Navalurkar, PhD, P.E. (URS and Shawn Kelly, P.E. (Amman & Whitney)







• January 14; Dinner Meeting with Laine Rankin presenting the Pulaski Skyway Rehabilitation along with Lynn Middleton and Scott Thorn. This will be a joint meeting with ASCE-North.

• February; Dinner Meeting with presentation on NJTPA Capital Program Discussion – Past, Present and Future by Mary K. Murphy of the NJTPA.

• March; Dinner meeting with Ethics Training presentation

• April; Joint Dinner meeting with ASHE –SNJ with Project of the Year presentations. SNJ will take the lead this year.


• Two articles will be posted on the Section website. The Section’s Project of the Year, Route 52 Causeway, was submitted for the annual Scanner Article in October.

• Future City – At the November meeting, it was agreed to sponsor the Future City program at the Platinum Level, for $1000. The competition’s finals will be held on January 18, 2014. Submitted application for exposure money to help cover some of the cost.


Northeast Penn

Activities:


• 10/08/2013; Dinner Meeting & Program Engineers without Borders – Rebuilding Hope at the Centennial School in Sierra Leone

• 11/12/2013; Dinner Meeting & Program Engineering & Physics in Knoebel’s Amusement Park

• 12/10/2013; Board of Directors’ Meeting







• January 14 - Dinner Meeting & Program Case Study in Accelerated Deck Reconstruction Techniquies

• February 11 - Dinner Meeting & Program TBD

• March 11 - Dinner Meeting & Program TBD

• March - Board of Directors’ Meeting


• Nothing to report

Milestones:


• Nothing to report

Pittsburgh

Activities:


• October 5, 2013 – Adopt-A-Highway Fall Cleanup [Campbell’s Run Interchange I-376]

• October 5, 2013 – Past President’s Banquet at Oakmont Country Club (Murder Mystery Theme)

• November 7, 2013 – Younger Member & District 11-0 Civil Engineer Social at Carson City Saloon in the Southside of Pgh

• November 13, 2013 – November Dinner Meeting at Engineers Society of Western PA featuring Lou Ruzzi, PennDOT D-11 Bridge Engineer


• December 19, 2013 – Holiday Happy Hour at Perle in Market Square


Starting Balance (8/1) $38,473 Starting Membership 533

Revenue $30,109 Losses 0

Expenses $43,992 Gains 2

Ending Balance $24,590 Ending Membership (paid) 535


• January 15, 2014 – January Dinner Meeting at Marriot in Cranberry – speaker is being finalized.

• February 12, 2014 – February Dinner Meeting; location and speaker TBD.

• March 5, 2014 – ASHE Pgh Educational Seminar with the University of Pittsburgh; location being finalized with guest speaker Barry Shoch. Presenters being finalized.

• March/April 2014 – ASHE Adopt-A-Highway Cleanup (details TBD)

• March/April 2014 – Younger Member Social (details TBD)


• Pgh Section Exposure Fund Request Status

• 2016 National Conference Meeting and Update

• Community Outreach at various high schools

Milestones:


• N/A

Southern New Jersey

Activities:


• 9/11/2013 - Presentation by NJDOT Commissioner Simpson at Joint meeting with ASHE NC/NJ

• 10/9/2013 – Presentation on Route 7/Wittpenn Bridge by NJDOT/Jacobs Engineering/Dewberry

• 11/13/2013 – Presentation on Pedestrian Safety by FHWA. Multiple society meeting with MASC, MASITE, ASCE SNJ

Operating Budget – checking and

money market accounts (As of 8/31/13)

Membership (As of 09/13)





Ending Balance (11/30) $67,991.11 Ending Membership (paid) 137


• 1/15/14 – Dinner meeting on Bayonne and Goethals Bridge by PANYNJ

• 2/12/14 –Dinner meeting on GSP Interchanges 9, 10, & 11 by Louis Berger Group

• 3/12/14 – Dinner meeting on Atlantic City Expressway Widening by SJTA


• None

Milestones:


• None

Southwest Penn

Activities:

• October 30, 2013 – Monthly Meeting, Historic Summit Inn – Speaker: Mr. Jay M. Fitzerald, P.E. – BRADD Manager PennDot Central Office Topic: BRADD Updates and Beyond. Attended: 91

• November – No Meeting

• December – Monthly Meeting (Luncheon), AMVETS General Marshall Post No. 103 – Program: Jim Sheahan, P.E., VP and National Director for Geotechnical Engineering, HDR Engineering, Inc. – The VA Route 340 Bridges Replacement Project: Geotechnical Challenges and Solutions for Bridges and Roadways.

• January 22, 2014 – Monthly Meeting, St Vincent’s College – Speaker: Joe Szczur

Williamsport

Activities:


• Wednesday October 23; BRADD Software for Automated Simple Span Bridge Design/Drafting

• Thursday, November 14; Tour of ADS (Advanced Drainage Systems) Manufacturing Plant

• Tuesday, December 17, Holiday Social Events scheduled during next quarter:


• January Meeting - Thin lift overlay (6.33mm) Presentation

• February Meeting - The Transportation Budge & PADOT District 3

ROCKY MOUNTAIN REGION Covered by Southeast Region at This Time

Phoenix Sonoran

SOUTHEAST REGION – Nikki Reutlinger, P.E. & Greg Dutton, P.E.

SECTIONS: Central Florida, Georgia, Gold Coast, Northeast Florida, Middle Tennessee ,

Phoenix Sonoran and Tampa Bay

Region

National Directors: Sections: Regional Directors: Nikki Reutlinger Central Florida .......................... Jennifer Yoder Greg Dutton Georgia ...................................... Ron Osterloh

Gold Coast ................................. Naldo Gonzalez Middle Tennessee ...................... Brad Winkler NE Florida ................................. Russell Yaffee Tampa Bay ............................... Larry Josephson The Southeast Region will have their next meeting on January 15, 2014 by way of a conference call. Items from this meeting will be included in the report for the next quarter

Central Florida (http://www.centralfl.ashe.pro)

Activities

Past Events:

• November 6, 2013 – Annual Membership Breakfast & BD Skills Program:

(Signature Annual Event) Networking for Introverts

Upcoming Meeting/Events:

• February 20, 2014 – Annual E-Week Transportation Summit (Signature Annual

Event)

• March 18, 2014 – SMPS / ASHE Transportation Roundtable (Joint Event)

• April 17, 2014 – Best Foot Forward (Joint Event – ask APA)

• May 2014 – APWA / FES / ASHE Legislative Update (Joint Event)

• June 19, 2014 – Annual Anniversary Party & Installation of Officers (Signature

Annual Event)

• July 17, 2014 – NO EVENT

• August 21, 2014 - Annual Transportation Solutions Forum (Signature Annual Event)

• September 18, 2014 – ASHE / FES Event TBD (Joint Event)

• October 16, 2014 – Annual Fall Golf Tournament (Signature Annual Event)


• November 20, 2014 - Annual Membership Breakfast & BD Skills Program

(Signature Annual Event)

• December 2014 - Joint Holiday Social (Join Existing Event)

Scholarship:

• N/A

Student Sections:

• N/A

Other:

• Jennifer Yoder attending National SWOT Analysis Meeting and meeting with ASHE National President & PR Chair. Will finalize SE Region PR Committee and set monthly meetings up upon return.


Starting Balance $ 14,376.56 Starting Membership 45

Revenue $ 350.00 Losses

Expenses $ 3.00 Gains

Ending Balance $ 14,723.56 Ending Membership (paid)

Georgia (www.georgia.ashe.pro)

Activities

Past Events:

• September 12th, Kaiser Permanente Corporate Run-Walk

• September 27th, ASHE GA Luncheon

• October 18th, ASHE GA Luncheon

• November 7th, Transportation Summit

• November Poker Tournament

• December 5th, Holiday Social Upcoming Meeting/Events:

• Jan 17 – GDOT State of the Department w/Keith Golden and Kathy Zahul; location: GDOT Central Office

• February, Date TBD – Annual ASHE Poker Tournament

• Transportation Winter Workshop – Mar 2-3; location: University of GA Hotel & Conference Center

• Apr 18 – SR 316 at SR 20 Project Review; location: Field Visit

Scholarship:

• Chieh (Ross) Wang by unanimous vote as the recipient of the 2013 Babs Abubakari Memorial Scholarship at the January 17th Luncheon. The Scholarship award will be


in the amount of $1,500. Scholarship funds were raised as part of the Annual Bowling Tournament in August.

• The Jim Magee Scholarship award will take place in the fall.

Student Sections:

• The Georgia tech Student Section remains active, strong and growing. The section

meets on a monthly basis, while school is in session. There are approximately 20

current student members. Do to travel obligations by the previous faculty liaison, the

Georgia Section is currently assisting the student section establish a new faculty

liaison.


Starting Balance $ Starting Membership 412

Revenue $ Losses

Expenses $ Gains 6

Ending Balance $ Ending Membership (paid) 418

Gold Coast

Activities

Past Events:

• Managed Lanes Meeting (May 2012)

• None in 2013


• Design-Build, Owner and Contractor Perspective (TBD)

Scholarship:

• N/A

Student Sections:

• Student chapters to be formed in 2014 with Florida Atlantic and Florida International Universities

Other:

• GC Officers opened a new account with Wells Fargo on 10/29/2013

• Website to be revamped in 2014



Revenue $ Losses 0

Expenses $ Gains 0



Middle Tennessee (www.midtenn.ashe.pro)

Activities

Past Events:

• October 1 – ASHE Scholarship Golf Event

• November 6 – Vanessa Bateman, USCOE, Wolf Creek Dam GIS System

• November 14 – Fall Social & Dart Tournament

• December 4 – Ali Hangul, TDOT plus Scholarship Awards Presentations

• December 14 – ASHE - Salvation Army Angel Tree Volunteer Event Upcoming Meeting/Events:

• January 22– TBD

• March 5 – TBD

• April 2 - TBD

Scholarship:

• Five (5) $1,000 scholarships awarded on December 4, 2013. o Neal McCracken/Tennessee Tech o Chelsea Kennedy/Tennessee Tech o Brandon Whetsel/University of Tennessee o David McClatchey/Tennessee Tech o Jennifer Frego/Vanderbilt University

Student Sections:

• N/A

Other:

• Middle TN ASHE is responsible for submitting two articles by Jan 15 o One submitted 12/13/13 regarding I-240 at I-40 Interchange in Memphis.

Article provided by Smith Seckman Reid

• Need 2nd Article






Northeast Florida (www.ashejax.com)

Activities

Past Events:

• 2013 ASHE Golf Tournament

Friday October 18, 2013 from 10:30 AM to 7:00 PM EDT The Golf Club at Fleming Island


• Jaxport Welcome Reception

October 21, 2013

• 9B Phase 2 Design Build Presentation

November

• ASHE Holiday Party

December Upcoming Meeting/Events:

• Matthews Bridge Emergency Repair – Jan 14’

• NE Florida Transportation Summit – Feb 14’

• 3rd Annual Scholarship Clay Shoot – Mar 14’

• ASHE Chapter Officers Installation – June 14’

Scholarship:

• $17,200 was raised at our recent Golf Tournament for our Scholarship. Nearing our endowment goal of $100k. Board will be discussing raising our endowment goal in the next year.

Student Sections:

• Student chapter will be working on establishing a Design/Build contest for Civil Engineering and Construction Management University students.

Other:

• NE Florida’s Strategic Plan goals are currently on schedule.


Starting Balance $ 53,219.43 Starting Membership 187

Revenue $ 20,450.50 Losses

Expenses $ 15,529.37 Gains 8

Ending Balance $ 58,140.56 Ending Membership (paid) 195

Phoenix Sonoran

Activities

Past Events:

• December 10, 2013- Kiewit, City of Mesa, &Valley Metro Representatives, Topic effect of light rail construction on existing street infrastructure.

• December 1, 2013- Winter newsletter Published

• November 12, 32013- Ray Dovalina Assistant Street Transportation Director, City of Phoenix, Topic Complete Streets


• October 08, 2013 – Jennifer Toth, Arizona State Engineer, Topic Safety & Program delivery

• October 4th, 2013- 4th Annual Scholarship Golf event Grayhawk Golf Club.

• Sept. 10, 1023 – Karla Petty, District Administrator for the FHWA Arizona District, Topic Innovation


• January 14, 2014- Chuck English, Hunter Contracting (Litchfield Rd. Underpass)

• February 11, 2014- Mike Hoover (tentative)

• March 11, 2014- TBD

Scholarship:

• Scholarship committee will start meeting in January to prepare to advertise the 2014

scholarship award.

Student Sections: N/A

Other:

• Section membership continues to add new members. The section saw an initial drop

in membership at renewal time. The section is actively looking for a community

service project for the spring of 2014. Our monthly meetings continue to be on the

second Tuesday of each month.


Starting Balance $ 17.823.49 Starting Membership 114

Revenue $ Losses

Expenses $ Gains 8


$1,167.00 of the account total is for the scholarship fund

Tampa Bay (www.ashetampabay.org)

Activities

Past Events:

• October 8, 2013 Lunch Meeting Tour of the Regional Management Traffic Center at the District 7 offices of the Florida Department of Transportation

• October 14, 2013 Executive Committee Meeting

• November 11, 2013 Executive Committee Meeting

• November 12, 2013 Lunch Meeting

• December 10, 2013 Executive Committee Meeting & ASHE Holiday Social


• Golf outing is being planned for late April


• A social outings for members and family to attend a Tampa Bay Lighting game, Tampa Bay Bucs game and the Lowry Park Zoo are being planned

• The next date for our Adopt-a-Road program is being determined

• Membership meeting possibilities: o Ray Chiramonte of the Planning Commission, presentation on potential

local market tax for future local transportation projects (possible Nov 2014)

Scholarship:

• The President and Past President will be presenting a scholarship at the USF Heart of Gold Luncheon on October 4, 2013

• Total Scholarship Amount Given to Date: $35,000. The Executive Committee is determining future scholarship funding candidates and to what level the candidates will be funded. We currently have approximately $15,000 to disburse.

Student Sections: N/A

Other:

• ASHE Tampa Bay is planning to overhaul its website and is looking into utilizing constant contact for meeting registrations and announcements

• We are updating our by-laws to be consistent with Nationals’

• SCANNER Articles are being prepared


Starting Balance $ Starting Membership

Revenue $ Losses

Expenses $ Gains
