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Tender Documents for the public procurement of services servicing and spare parts for the maintenance of Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1, item 2 of the LPP Page 1 of 33 1 NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 Belgrade, August 2019

NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

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Page 1: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of

Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,

paragraph 1, item 2 of the LPP

Page 1 of 33

1

NATIONAL BANK OF SERBIA

TENDER DOCUMENTS

PP 375/2019

Belgrade,

August 2019

Page 2: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of

Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,

paragraph 1, item 2 of the LPP

Page 2 of 33

Pursuant to Article 61 of the Law on Public Procurement (RS Official Gazette, Nos 124/2012,

14/2015 and 68/2015), hereinafter LPP and Article 5 of the Rules on Mandatory Elements of Tender

Documents in Public Procurement Procedures and the Manner of Proving the Fulfilment of Requirements

(RS Official Gazette, Nos 86/2015 and 41/2019), Article 40 of the Rulebook on Procurement at the

National Bank of Serbia (G. No 1545 of 13 March 2014, G. No 5808 of 4 August 2014, G. No 7575 of 12

October 2015, G. No 9906 of 30 December 2016 and G. No 8246 of 29 September 2017), the Decision on

Initiating the Public Procurement Procedure (G. No 7263 of 19 August 2019) and the Decision on

Establishing the Public Procurement Committee (G. No 7264 of 19 August 2019), the following was

prepared:

TENDER DOCUMENTS

for the public procurement of services – servicing and spare parts for maintenance of Kugler-

Womako machine, PP 375/2019

The Tender Documents include:

1 GENERAL INFORMATION ON PROCUREMENT ................................................................................3 2 TYPE, TECHNICAL CHARACTERISTICS, QUALITY, QUANTITY AND DESCRIPTION OF

SERVICES AND GOODS ..........................................................................................................................4 3 TECHNICAL SPECIFICATION ................................................................................................................5 4 LIST OF PARTICIPATION REQUIREMENTS UNDER ARTICLES 75 and 76 OF THE LPP AND

INSTRUCTIONS ON PROVING THE FULFILMENT OF THE REQUIREMENTS ..............................9 5 CONTRACT ELEMENTS TO BE NEGOTIATED AND THE METHOD OF NEGOTIATION ..........11 6 FORMS INTEGRAL TO THE BID ..........................................................................................................12 7 MODEL CONTRACT ..............................................................................................................................21 8 INSTRUCTIONS TO BIDDERS ON PREPARING THE BID ...............................................................28

Page 3: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of

Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,

paragraph 1, item 2 of the LPP

Page 3 of 33

2 GENERAL INFORMATION ON PROCUREMENT

2.1 Name, address and website of the contracting authority:

National Bank of Serbia

Kralja Petra 12, Belgrade

www.nbs.rs

2.2 Type of public procurement procedure: Negotiated procedure without invitation to bid, pursuant to

Article 36, paragraph 1, item 2) of the LPP and the positive opinion of the Public Procurement Office

No 404-02-3700/2019 of 14 August 2019.

2.3 Public procurement subject: servicing and spare parts for the maintenance of Kugler-Womako

machine.

2.4 This is not a restricted public procurement.

2.5 There will be no electronic auction.

2.6 The procedure is not conducted for the purpose of entering into a framework agreement, but for the

purpose of awarding a contract.

2.7 Contact: javne.nа[email protected], every business day (Monday–Friday) from 7.30 am to 4.30 pm.

2.8 Data on persons invited to bid and reasons for sending the invitation to these persons: The invitation

to bid was sent to the bidder BW Papersystems Stuttgart GmbH, Schlosserstraße 15, 72622

Nürtingen Germany, because the National Bank of Serbia’s Institute for Manufacturing Banknotes

and Coins – Topčider uses Kugler-Womako equipment, which requires servicing and installation of

original spare parts to ensure smooth production process of the equipment. BW Papersystems

Stuttgart GmbH, Schlosserstraße 15, 72622 Nürtingen Germany is the sole company authorised to

deliver spare parts and perform servicing in relation to the BW Papersystems products in Serbia, on

the basis of which this was given a positive opinion of the Public Procurement Office No 404-02-

3700/2019 of 14 August 2019.

Page 4: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of

Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,

paragraph 1, item 2 of the LPP

Page 4 of 33

3 TYPE, TECHNICAL CHARACTERISTICS, QUALITY, QUANTITY AND

DESCRIPTION OF SERVICES AND GOODS

3.1 TYPE OF SERVICES AND GOODS:

Servicing and spare parts for the maintenance of Kugler-Womako machine.

3.2 TECHNICAL CHARACTERISTICS:

Technical characteristics of the services and goods that are the subject of this public procurement

are presented in Chapter 3 of the Tender Documents.

3.3 QUALITY:

In accordance with the requirements set out in the Technical Specification.

3.4 QUANTITY AND DESCRIPTION OF THE SERVICES AND GOODS:

To be determined in the requests from the contracting authority.

3.5 QUALITY CONTROL AND QUALITY ASSURANCE:

The quality of the services provided and goods delivered shall be verified at the record-verified

takeover by a representative of the contracting authority who will assess whether the services provided

and goods delivered meet the agreed quality.

3.6 DEADLINE FOR EXECUTION AND DELIVERY:

As stated in the bid.

3.7 PLACE OF EXECUTION AND DELIVERY:

Institute for Manufacturing Banknotes and Coins – Topčider, Pionirska 2, Belgrade.

Page 5: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of

Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,

paragraph 1, item 2 of the LPP

Page 5 of 33

4 TECHNICAL SPECIFICATION

Spare parts for KUGLER WOMAKO equipment

No Name Unit Unit price in EUR EX WORKS parity (Incoterms 2010)

1 Drive motor BG44 x 25 SI -PLG 42S - 8 110-

2054-532 piece

2 DMY-ANGE- BOT X- Belt- SA 4649001 piece

3 DMY- ANGE -BOT Y- Belt- SA 4663001 piece

4 Spare part set for Brother BAS- 311G 117-

1331-120 piece

5 Roller M32-F000-356 piece

6 Grooved ball bearing 625 112-1004-300 piece

7 Grooved ball bearing 625-2Z 112-1004-302 piece

8 Grooved ball bearing 112-1005-301 piece

9 Timing belt 113-1264-030 piece

10 Timing belt 113-1838-027 piece

11 Timing belt 113-1838-066 piece

12 Timing belt 113-1838-078 piece

13 Joint head 113-3038-408 piece

14 Security switch 114-2319-169 piece

15 Bearing block bolt 115-5366-057 piece

16 Bearing block 115-5366-058 piece

17 Joint with internal thread 115-5369-253 piece

18 Joint head Gs M6 115-5369-254 piece

19 Pressure spring 119-4000-152 piece

20 Hang push button 114-2362-991 piece

21 Heating catridge 114-6405-961 piece

22 Heating bar 960-1240-011 piece

23 Heating catridge 114-6405-940 piece

24 Reflection light button 114-2385-252 piece

25 Proximity switch SME-10F-DS 24V-K2, 5L-O

115-5525-913 piece

26 Ring ionizer RI 718 114-7574-071 piece

27 Aggregate 115-4815-006 piece

28 Counter balance valve SVC 46 F-10 6901 9307-

00 115-4815-019 piece

29 Clutch 111-2182-433 piece

30 Xanto S 1000 R USV, 230 VAC, 1000 VA,50

Hz +-5%, 700 W, 19" (UAA 780005028 ) piece

31 Optocoupler 24VDC, 300 Hz (UAA 711501289 ) piece

32 Relais 24 VDC, 250 V AC/DC - 6A (UAA

711501288 ) piece

33 Plate, populated (piggy back for master)

(HEAB010000260) piece

34 Plate, populated (Baseboard BLS)

(HEAB010000240) piece

35 Optocoupler, 24 DC/24 DC/100 kHz (UAA piece

Page 6: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of

Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,

paragraph 1, item 2 of the LPP

Page 6 of 33

711501189 )

36 Optocoupler, 5 DC/48 DC/100 kHz (UAA

711501182 ) piece

37 Controller Unit (HCAB060000060) piece

38 Contactor (UAB 770000007 ) piece

39 Line filter 16A (UAB 760000016 ) piece

40 Power contactor (UAA 760000321 ) piece

41 Power supply (UAB 760000020 ) piece

42 SPS Controller Gothic (HCAB060000125) piece

43 Interbus inline, IB IL 24 DI4 (UAA 711501366 ) piece

44 Interbus inline, IB IL 24 D04 (UAA 711501367 ) piece

45 Piggy back for Direct Drive (HEA9750293401) piece

46 Power supply (PHO/48 VDC/10 A) (UAB

760000005 ) piece

47 Power supply (PHO/5 V/3 A) (UAB 760000022) piece

48 Power supply 24 V/4 A (UAB 760000003 ) piece

49 Motor activation, CRN (HDA0430000301) piece

50 L10M Cable, motor activation

(HEA8000095703) piece

51 Sensor with connector (HCAB050000009 ) piece

52 Proximity switch, inductive (HDA0010003001) piece

53 Mod Risec 43.3 Direct Drive (HDA0140005103) piece

54 VGA monitor cable, 20 m (UAA 740500052 ) piece

55 Camera HR50 incl. lens 16 mm

(HCAB210000153) piece

56 Camera illumination LED (HCAB050000114) piece

57 PWM module 21K60 (UAA 780005085 ) piece

58 Cutout- and lamp set (UAA 730300083 ) piece

59 UAA 780000509 SCANLENSE COMPLITE

012220-020-25 piece

60 HF cable (UAA 740500065 ) piece

61 BLS HOST PC / 0.30170-2 piece

62 Siemens tsa-II modem piece

63 Siemens cpu 315-2 DP piece

64 Siemens sm 323 DI16/DO16 x24V piece

65 Siemens camcon dc 300 ssm 02000 24V piece

66 Siemens sirius 24V 3RF2310-1AA02 piece

67 Siemens sirius 24v 3RW3026-1AB04 piece

68 Siemens sirius 24v 3RT1016-1BB41 piece

69 PILZ PNOZ XV2 piece

70 PILZ PNOZ X1 piece

71 LIGHT BARRIER 114-7231-247 2KOM piece

72 OPTICAL WAVEGUIDE 114-7231-951 piece

73 SENSOR 114-6111-180 piece

74 LIGHT BARRIER 114-2385-253 piece

75 PROXIMITY SWITCH 4-12-GM 50E2-V1 piece

76 STEAMING SENSOR UAB88000033 piece

Page 7: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of

Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,

paragraph 1, item 2 of the LPP

Page 7 of 33

77 LAMP SYSTEM HCAB210000207 piece

78 TURK MK21-122-R piece

79 Heizpatrone 12,5 x 400 ; 239 V : 700 W 50 Hz

Bestellung 02198-08/1 (114-6405-940) piece

80 QUINT-PS-100-240AC/48DC/5 - UAB

760000032 piece

81 CRN Motor drive unit - HDA00430000301 piece

82 Connection unit - HEA0150000601 piece

83 Printed board (+A0102) - HEA9750272203 piece

84 Connection cable -HEA8000064001 piece

85 FL SWITCH SFN 5TX UAB 780000109 piece

86 Extension 2nd Imprint Station- Backplane

HCAB060000298 piece

87 Anschlussplatte HEA0150000401 piece

88 ILC 150 ETH UAB 790000084 piece

89 Controler unit PC104 MOPS 686+ -

HEA1090000101 piece

90 Baseboard 8IO - HEAB010000280 piece

91 Host PC (A2304) - UAA 780100013 piece

92 Camera - (A0301) - UAB 780100006 piece

93 UM45-D37-SUB/B/ZFKDS - UAA 711501274 piece

94 UM45-D25-SUB/S/ZFKDS - UAA 711501278 piece

95 PLC-RSP-24DC/21 - UAA 711501288 piece

96 ILC 150 ETH - PLC - UAB 790000084 piece

97 IB IL 24 DI 4 - PLC input - UAA 711501366 piece

98 IB IL 24 DO 4 - PLC output - UAA 711501367 piece

99 PENTICAM LVMPC INKL. DVI-ADAPT -

UAA 780100013 piece

100 IB IL AO 2/U/BP - PLC analog output- UAA

711501368 piece

101 Sensor - Sensor Monitior Compressed Control

Air - UAB 880000079 piece

102 Sensor - Sensor Cylinder Ink Ribbon Transport -

UAB 880000049 piece

103 Camera in Laserrack - HCAB210000166 piece

104 Logicswitchboard- Machine/Gothicrack -

HCAB020000066 piece

105 Logicswitchboard- Machine/Gothicrack -

HCZB020000038 piece

106 Switchboard - Laserrack - HCAB020000070 piece

107 Switchboard - Laserrack - HCZB020000040 piece

108 Powerswitchboard - Machine/Gothicrack-

HCAB020000068 piece

109 Powerswitchboard - Machine/Gothicrack-

HCZB020000039 piece

110 Encoder 5000Inc - UAA 880400138 piece

111 Logic Switchboard- Machine-Gothic-Rack -

HCCB070000014 piece

112 Installation-Kit-OPTION Gothic -

HCAB210000272 piece

Page 8: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of

Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,

paragraph 1, item 2 of the LPP

Page 8 of 33

113 LED Leuchtfeld - UAB 890000063 piece

114 LED Leuchtfeld - UAB 890000074 piece

115 LED Leuchtfeld - HCAB040000269L100 piece

116 Camera - UAA 780100006 piece

117 Heizung - BAIER GEBA-MK00538 KuglerIII piece

118 Sensor (1142385-252) piece

119 Haug multistat antistatic sonde - piece

120 ROTARI HOOK (SA8197101) BROTHERS piece

121 FEDER FADENCO (SA2287) BROTHERS piece

122 SPULEN (S44633001) BROTHERS piece

123 FADENKLEME (SB0713001) BROTHERS piece

124 SPULEN BREMSE (S15667001) BROTHERS piece

125 NEEDLE BAR (SA 4622001) BROTHERS piece

126 FESTES MESSER (SB3099001) BROTHERS piece

127 BELOEGL MESSER (SB3098001) BROTHERS piece

128 SONDERSTICH PLATTE (BEBR 10149)

BROTHERS piece

129 BOBIN CASE ASSYLD (S59222301)

BROTERS piece

130 TENSION RELEASE SOLENOID

(SA4855001) BROTHERS piece

131 M-KNIFE CONNECTING PLATE

(SA3327101) BROTHERS piece

132 PRESSER FOOT (KUGLER PART)

BROTHERS piece

133 THREAD TAKE UP SPRING (145519-101)

BROTHERS piece

134 KUGLER PEGASUS CHAIN STICH

SISTEM 5640

135 91-176 055-91 piece

136 14-018 643-01 piece

137 14-016 150-01 piece

138 14-016 153-01 piece

139 91-172 633 -05 piece

140 961-5213-040 C14 piece

141 961-6000-901 P12 piece

142 961-6003-090 piece

143 151-1815-201 piece

144 118-8551-100 piece

145 961-6003-150 piece

146 961-6003-160 piece

147 961-5213-050 piece

148 961-5213-040 piece

149 M66-0000-361 piece

150 961-6003-080 piece

Date: Bidder’s signature:

Page 9: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

Page 9 of 33

5 LIST OF PARTICIPATION REQUIREMENTS UNDER ARTICLES 75 AND 76 OF THE

LPP AND INSTRUCTIONS ON PROVING THE FULFILMENT OF THE REQUIREMENTS

Table 1

No Requirements and evidence

1

The bidder must be registered with the competent authority, i.e. entered in the appropriate business register. Evidence: Excerpt from the registry of the competent authority;

2

Requirement: The bidder and its legal representative have not been convicted of any criminal act as members of an organised crime group, or convicted of a commercial criminal offence, criminal offence against the environment, criminal offence of receiving or offering bribe, or a criminal offence of fraud; Evidence: Certificate issued by the competent authority confirming that the bidder and its legal representative have not been convicted of any criminal act as members of an organised crime group, nor convicted of a commercial criminal offence, criminal offence against the environment, criminal offence of receiving or offering bribe, or a criminal offence of fraud. (This evidence may not be older than two months prior to bid opening)

3

Full payment of due taxes, contributions and other public charges in accordance with regulations of the country where its head office is located. Evidence: Certificate issued by the competent authority confirming full payment of taxes, contributions and other public charges in accordance with regulations of the country where its head office is located (This evidence may not be older than two months prior to bid opening)

4

The bidder has fulfilled obligations under applicable regulations on safety at work, employment and working conditions, and environmental protection, and no measure prohibiting the performance of the activity has been pronounced against it which is in force at the time of bid submission; Evidence: Form of Statement of Compliance with Regulations (signed) (Chapter 6.3).

Table 2

No

Other mandatory documents and forms to be enclosed with the bid

1 Technical Specification (filled-in and signed), (Chapter 3)

2 Bid Form (filled-in and signed) with enclosure (Chapter 6.1)

3 Form of Statement of Independent Bid (signed) (Chapter 6.2);

4

Form of Statement on Legal Representatives (filled-in and signed) (Chapter 6.5);

Page 10: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

Page 10 of 33

5 Model Contract (filled-in and signed) (Chapter 7)

Additional notes:

• Evidence proving the fulfilment of requirements may be in uncertified copies.

• If the country where the bidder’s head office is located does not issue the required evidence, the

bidder may, instead of evidence, submit its own written statement accepting full financial and criminal

liability, certified by a court or administrative authority, public notary or other competent authority of

the country in question.

• If the bidder was not able to obtain the requested documents within the deadline for submitting a bid,

because it could not have been issued by the time of submission of the bid according to the regulations of the

country in which the bidder has its head office, and if the bid is accompanied with appropriate evidence for

this, the contracting authority will allow the bidder to subsequently submit the requested documents within a

reasonable time.

• If the proof of the fulfilment of requirements is an electronic document, the bidder delivers a copy of

the electronic document in writing, in accordance with the law governing the electronic document.

• If the bidder’s head office is located in another country, the contracting authority may check if the

documents substantiating that the bidder meets the requirements have been issued by the competent

authorities of that country, pursuant to Article 79, paragraph 8 of the LPP.

• The bidder shall immediately inform the National Bank of Serbia in writing about any change

relating to the fulfilment of requirements pertaining to the public procurement procedure, which occurred

before the adoption of the decision or conclusion of the contract, or during contract validity, and shall provide

documents substantiating such change.

Page 11: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

Page 11 of 33

6 CONTRACT ELEMENTS TO BE NEGOTIATED AND THE METHOD OF NEGOTIATION

Upon the completion of the bid opening procedure, the negotiations shall begin if the bid meets all the

requirements set out in the Tender Documents.

The bidder may authorise one or more persons to conduct negotiations. These persons shall submit their

letters of authorisation to the Committee prior to the beginning of the negotiations.

The subject of negotiations will be the Model Contract and all its elements, including the deadlines.

In the negotiation procedure, it is not possible to offer less favourable elements (prices, deadlines and

other elements of the contract) than those offered in the bid.

The outcome of the negotiations shall be recorded in separate Minutes, which shall be signed by the

Committee members, and the bidder’s authorised representative/s in attendance.

If on the negotiation day it is not possible to reach the final agreement, negotiations may continue in

writing.

If the bidder is not present at the bid opening/negotiation, a written invitation will be sent to the bidder

asking it to state if it can offer more favourable prices and deadlines and other contract elements that are the

subject of the negotiations.

Page 12: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

Page 12 of 33

7 FORMS INTEGRAL TO THE BID

- Technical Specification (Chapter 3);

- Bid Form (Chapter 6.1);

- Form of Statement of Independent Bid (Chapter 6.2);

- Form of Statement of Compliance with Regulations (Chapter 6.3);

- Form of Statement of Bid Preparation Costs (not mandatory) (Chapter 6.4);

- Form of Statement on Legal Representatives (Chapter 6.5).

Page 13: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

Page 13 of 33

PP No: 375/2019

7.1 BID FORM

Public procurement of services – servicing and spare parts for the maintenance of

Kugler-Womako machine

1) The prices stated in the Technical Specification relate to prices of spare parts without

installation. Quantities and the required spare parts will be determined in the request of the

Contracting Authority.

2) Transport prices:

Price of transport by plane

No Package Price in EUR

1 10 kg

2 20 kg

3 30 kg

4 40 kg

5 50 kg

6 70 kg

7 100 kg

Price of truck transport

No Package Price in EUR

1 100 kg

2 300 kg

3 500 kg

4 1000 kg

Price of insurance

No Value of package

(EUR)

Transport by plane Truck transport

1 1,000

2 2,000

3 5,000

4 10,000

5 20,000

6 50,000

Page 14: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

Page 14 of 33

Price per working hour of maintenance technician at the Institute: (maintenance technician work at the Institute)

EUR ___________________________

* Fixed costs of travel, accommodation, food and transport of the maintenance technician per one arrival to Serbia may not exceed EUR 3,000: EUR ___________________________

Deadline for delivery of spare parts: (maximum 60 calendar days)

up to _________ calendar days from the receipt of the written request (including by email) from the Beneficiary’s

representative

Response time to provide servicing and install spare parts (receipt of the request):

up to _________ business days from the receipt of the written request (including by email) from the Beneficiary’s

representative

Response time to request for service intervention during the warranty period:

______ business days from the receipt of the written request (including by email) from the Beneficiary’s

representative

Deadline for the removal of defects (referred to in Article 8 hereof)

up to __________ business days from the date of the receipt of a record of complaint

Payment term: (minimum 15 days – maximum 45 days)

within ___________ days from the date of receipt of a

valid invoice verified by a dispatch document and/or the Record of services provided and spare parts replaced

Warranty period for the services provided (recommendation 12 months)

________ months from the day when the service was provided, which was verified by a dispatch document

and/or the Record

Warranty period for the spare parts: (minimum 12 months):

________ months from the day of delivery of spare parts

verified by a dispatch document and/or the Record

Bid validity period: (minimum 60 days)

________ days from the bid opening date

The goods are accompanied by a EUR.1 certificate or the Statement of authorisation on the invoice – original (if the goods are from the European Union)

YES/NO (specify)

Notes:

The Technical Specification is an integral part of the Bid Form.

*The above fixed costs are the maximum costs of the arrival of a maintenance technician, while the

Beneficiary will refund the actual costs to the Service Provider.

The prices of the services and spare parts may be expressed in a foreign currency (euros), in accordance

with EX WORKS parity (Incoterms 2010).

The spare parts shall be delivered in accordance with DAP parity (Incoterms 2010).

Services and spare parts shall be provided/delivered upon the Contracting Authority’s request,

successively during the validity of the contract, according to the Technical Specification in the Tender

Documents and specifications of types and quantities of the services and spare parts for each delivery.

If services and/or spare parts are needed, which are not specified in the Technical Specification, the

Beneficiary’s representative shall send a request with the specification of the required types and quantities of

services and/or spare parts to the Service Provider. The services shall be carried out and spare parts delivered

based on prior written consent of the Beneficiary with regard to the type, quantity, quality and price of the

required services and spare parts, in which case all the provisions of the contract shall apply.

Page 15: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

Page 15 of 33

When submitting the invoice for the services provided and spare parts delivered, the Service Provider

shall indicate on the invoice the number of the public procurement (PP 375/2019) and the number under

which the contract is registered in the Beneficiary’s records.

The Service Provider shall send a timely email to [email protected], notifying the Beneficiary of: the

date of dispatch of the ordered spare parts, means of transport, the agreed quantity, gross and net weight, so

as to take the necessary measures for the customs clearance and receipt of the goods and/or date of arrival of

the maintenance technician, data on the Service Provider, names of the people who will provide the services.

Enclosure to the Bid Form:

- Data on the bidder

Date: Bidder:

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Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

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ENCLOSURE

FORM – DATA ON THE BIDDER

Bidder’s business name:

Address of the head office:

Contact person:

Email:

Telephone:

Fax:

Bidder’s tax identification number

(TIN):

Bidder’s registration number:

Account number:

Bidder’s representative authorised to

sign the contract

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Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

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7.2 FORM OF STATEMENT OF INDEPENDENT BID

S T A T E M E N T

OF INDEPENDENT BID

Accepting full financial and criminal liability, I hereby declare that:

- I have submitted the bid independently, without any agreement with other bidders or interested parties;

Date: Bidder’s signature:

Note: Should there be reasonable doubt as to the truthfulness of the statement of independent bid, the

Contracting Authority shall immediately inform the authority in charge of competition protection thereof.

The authority in charge of competition protection may impose a measure prohibiting participation in the

public procurement procedure to the bidder, i.e. interested party, if it establishes that the bidder, i.e. interested

party has violated the competition in the PP procedure, within the meaning of the Law governing competition

protection. The measure prohibiting participation can last up to two years. The violation of the competition

represents a negative reference, within the meaning of Article 82, paragraph 1, item 2 of the Law.

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Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

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7.3 FORM OF STATEMENT OF COMPLIANCE WITH REGULATIONS

S T A T E M E N T

of compliance with regulations

Accepting full financial and criminal liability, I hereby declare that:

– I have fulfilled the obligations under applicable regulations on safety at work, employment and

working conditions and environmental protection, and no measure prohibiting me from performing the

activity is in force at the time of the submission of this bid.

Date: Bidder’s signature:

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Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

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7.4 FORM OF STATEMENT OF BID PREPARATION COSTS

S T A T E M E N T

OF BID PREPARATION COSTS

Accepting full financial and criminal liability, I hereby declare that in this public procurement procedure

I had the following costs:

COST ITEM COST AMOUNT

EUR _______________

EUR _______________

EUR _______________

EUR _______________

EUR _______________

EUR _______________

EUR _______________

In accordance with Article 88 of the LPP, the Bidder may include in its bid the total amount and

structure of bid preparation costs.

The costs of preparation and submission of the bid are borne exclusively by the bidder and shall

not be reimbursed by the Contracting Authority.

If the public procurement procedure is cancelled due to reasons related to the contracting

authority, the Contracting Authority shall reimburse the bidder for the costs of manufacturing a

sample or model, if these were made in accordance with the technical specifications of the Contracting

Authority, and for the costs of acquiring collateral, provided that the bidder requested the

reimbursement of these costs in its bid.

*Pursuant to the Rulebook on Mandatory Elements of Tender Documentation in Public Procurement

Procedures and the Manner of Proving the Fulfilment of Conditions (RS Official Gazette, Nos 86/2015 and

41/2019) this Statement is a mandatory element of the Tender Documents.

NOTE: SUBMISSION OF THIS STATEMENT IS NOT MANDATORY.

Date: Bidder’s signature:

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Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

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7.5 FORM OF STATEMENT ON LEGAL REPRESENTATIVES

S T A T E M E N T

ON LEGAL REPRESENTATIVES

Accepting full financial and criminal liability, I hereby declare that pursuant to the regulations of the

country in which our head office is located, our legal representatives are as follows:

Date:

____________________

Bidder’s signature:

__________________________

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Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

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8 MODEL CONTRACT

on the provision of servicing and delivery of spare parts for Kugler-Womako machine

concluded between:

NATIONAL BANK OF SERBIA

Kralja Petra 12, Belgrade

represented, based on the authorisation, by Nenad Rašković, General Manager

of the Institute for Manufacturing Banknotes and Coins – Topčider

(hereinafter: the Beneficiary)

on the one part,

and

_______

represented by _________________,

(hereinafter: the Service Provider)

on the other part

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Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

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SUBJECT

Article 1

The subject of the Contract is the provision of services – servicing and spare parts for the maintenance of

Kugler-Womako machine (hereinafter: the services and spare parts), in accordance with the Service

Provider’s bid registered with the National Bank of Serbia under No / of / 2019 (to be completed by the

Beneficiary) and the Technical Specification, which are integral to this Contract.

PRICES AND CONTRACT VALUE

Article 2

The prices of the services and spare parts shall be specified in the bid referred to in Article 1 hereof.

Unit prices of spare parts in the bid referred to in Article 1 hereof shall be specified at EX WORKS

parity (Incoterms 2010), and the delivery shall be in accordance with DAP parity (Incoterms 2010).

The total value of the Contract is RSD / (to be completed by the Beneficiary), exclusive of VAT

(estimated value of the public procurement).

PAYMENT

Article 3

For the services provided and spare parts replaced, the Service Provider shall issue an invoice to the

National Bank of Serbia, Kralja Petra 12, Belgrade, which it shall submit for payment at the address of the

Beneficiary – Institute for Manufacturing Banknotes and Coins, Topčider, Pionirska 2.

The Beneficiary shall pay for the services provided and spare parts replaced to the Service Provider at

the prices specified in Article 2 hereof, within _________ days of receiving a valid invoice verified by a

dispatch document and/or the Record of services provided and spare parts replaced referred to in Article 6

hereof.

When submitting the invoice for the services provided and spare parts replaced, the Service Provider

shall indicate on the invoice the number under which the contract is registered in the Beneficiary’s records

(ZIN No) and the number of the public procurement (PP 375/2019).

METHOD AND DEADLINES FOR PERFORMANCE

Article 4

The Service Provider shall provide the services and deliver spare parts in succession, upon individual

requests (including by email) from the Beneficiary’s representative, in the manner set out in the bid referred

to in Article 1 hereof.

The Service Provider shall send a timely email to [email protected], notifying the Beneficiary of: the

date of dispatch of the ordered spare parts, means of transport, the agreed quantity, gross and net weight, so

as to take the necessary measures for the customs clearance and receipt of the goods and/or date of arrival of

the maintenance technician, data on the Service Provider, names of the people who will provide the services.

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Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

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DOCUMENTS ACCOMPANYING THE SPARE PARTS DELIVERED

Article 5

Upon the delivery of the spare parts, the Service Provider shall present the following documents to the

Beneficiary:

− commercial invoice (one original and two copies);

− bill of lading (one original and two copies);

− EUR.1, the document certifying that the goods are imported into Serbia from the European

Union, or the Statement of authorisation on the invoice – original (if the goods are from the European Union).

When delivering the goods, the Service Provider shall also provide and deliver other documents

necessary for imports and customs clearance of the spare parts.

After the dispatch of the spare parts, the Service Provider shall deliver one original copy of the invoice

to the Beneficiary as soon as possible, via a courier service – express mail.

RECEIPT OF THE SERVICES AND SPARE PARTS

Article 6

The takeover of the goods shall be performed at the place of delivery, in accordance with the documents

accompanying the delivery, when the Beneficiary’s representative will sign the dispatch document.

The parties shall carry out quality and quantity acceptance testing of the provided services and replaced

spare parts, of which a Record shall be made, which shall be signed by the Beneficiary’s representative, on

the one part, and the Service Provider’s maintenance technician, on the other.

IDENTIFICATION AND REMOVAL OF DEFECTS

Article 7

In case of an incomplete delivery or visible damage to the packaging of spare parts, and of any material

defects to the spare parts delivered or services provided, which occurred after the takeover of the spare parts

of provision of services, if such defects resulted from causes that existed before the takeover of spare parts or

services that were not performed in the required quality, the Beneficiary shall immediately upon discovering

the material defects submit to the Service Provider a record of complaint, stating the specific type and nature

of defects, and may resort to the legal means referred to in Article 8 hereof.

The Beneficiary shall send the record of complaint to the Service Provider by email and confirm it by

sending it via registered mail.

Article 8

In cases referred to in Article 7 hereof, the Beneficiary shall be entitled to request that the Service

Provider deliver another spare part and/or provide the service again without a defect (Contract performance)

within 2 days of the date of receipt of a record of complaint.

If the Service Provider fails to perform the Contract within the deadline referred to in paragraph 1

hereof, the Beneficiary shall be entitled to terminate the Contract, of which it shall notify the Service Provider

in writing.

The Beneficiary may terminate the Contract even without granting an additional period to the Service

Provider, if the Service Provider has informed the Beneficiary that it will not perform the Contract, and/or

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when it is apparent that the Service Provider will be unable to perform the Contract even within the additional

period.

IRREGULARITIES IN THE DOCUMENTS ACCOMPANYING THE GOODS

Article 9

If any irregularities are ascertained in the submitted documents referred to in Article 5, paragraphs 1 and

2 hereof, the Beneficiary shall immediately notify the Service Provider of those irregularities via email and

request that the Service Provider immediately deliver documents without irregularities.

If the Beneficiary incurred costs due to the submission of irregular documents referred to in Article 5,

paragraphs 1 and 2 hereof, the Beneficiary shall be entitled to request that the Service Provider submits a

credit note within 8 days of receiving a written request from the Beneficiary, by which the Service Provider

agrees that the Beneficiary reduces the value of the submitted invoice by the value of the costs incurred.

Along with the request referred to in the previous paragraph, the Beneficiary shall submit to the Service

Provider evidence proving the costs incurred as a consequence of the Service Provider’s actions referred to in

paragraph 1 hereof.

CONTRACTUAL PENALTY

Article 10

If the Service Provider fails to perform the contractual obligation referred to in Article 1 hereof in the

agreed deadline, provided such failure is not caused by the Beneficiary or due to force majeure, the Service

Provider shall pay to the Buyer a penalty for each day of delay amounting to 0.5% of the total value of the

specific services and/or spare parts ordered.

The contractual penalty referred to in paragraph 1 hereof shall start from the first day after the expiry

date of the agreed deadline for the performance of the contractual obligation and shall count until the day the

contractual obligation is performed, and at most until the day when the value of the calculated contractual

penalty reaches 10% of the value of the specific services and/or spare parts ordered.

If the Service Provider fails to perform a contractual obligation, the Beneficiary may charge a

contractual penalty of 10% of the total value of the services and/or spare parts ordered in each individual

case.

The Service Provider shall submit a credit note for the purposes of paying the contractual penalty

referred to herein within 8 days of receiving a written request from the Beneficiary.

The Beneficiary’s right to charge a contractual penalty shall not affect its right to demand damage

compensation.

FINANCIAL COLLATERAL

Article 11

Financial collateral that the Service Provider shall use to guarantee the performance of its obligations: a

bank guarantee for good performance, potential payment of contractual penalty, charging of costs referred to

in Article 9 hereof and removal of defects in the warranty period. The Service Provider shall submit the bank

guarantee at Contract signing, or within ten days of Contract signing by both parties, at the address of the

National Bank of Serbia, Procurement Department, Public Procurement Division, Nemanjina 17, Belgrade.

The bank guarantee shall be unconditional and payable on first demand.

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The bank guarantee may not contain additional payment conditions, deadlines shorter than those

specified by the Contracting Authority, smaller amounts or a different court jurisdiction for dispute

resolution, than specified by the Beneficiary herein.

The Service Provider shall submit a bank guarantee in the amount of 10% of the Contract value specified

in Article 2, paragraph 3 hereof.

The validity of the bank guarantee shall be ten days longer than the warranty period.

If during the validity period of the Contract the deadlines for the performance of the contractual

obligation change or other circumstances arise which prevent the performance of contractual obligations, the

validity of the bank guarantee must be extended.

Article 12

If the Service Provider fails to submit to the Beneficiary the credit note in the deadline specified in

Article 9, paragraph 2 and Article 10, paragraph 4 hereof, the Service Provider hereby authorises the

Beneficiary to charge contractual penalty and other costs against the bank guarantee set out in Article 11

hereof, in the amount of up to 10% of the total value specified in Article 2, paragraph 3 hereof.

WARRANTY PERIODS

Article 13

The Service Provider shall guarantee the quality of the services provided and spare parts replaced within

the deadlines set out in the bid referred to in Article 1 hereof.

The Service Provider shall respond to the request for servicing sent by the Beneficiary’s representative

(including by email) in the warranty period within 2 business days of the moment of receiving the request.

CONTRACT VALIDITY

Article 14

This Contract shall have legal effect as of the date it is signed by both parties and is concluded for a

period of 24 months.

Upon the exhaustion of the Beneficiary’s funds for the services under this Contract in the total amount

specified in Article 2, paragraph 3 hereof before the expiry of the deadline referred to in paragraph 1 hereof,

this Contract shall cease to be valid, of which the Beneficiary shall inform the Service Provider.

LIABILITY FOR LEGAL DEFICIENCIES

Article 15

The Service Provider shall deliver the goods to the Beneficiary free from any rights or claims of third

parties.

The Service Provider shall be liable to the Beneficiary if there is a right or claim of a third party relating

to the goods delivered that excludes, reduces or limits the right of the Beneficiary to their use and disposal.

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PROHIBITION TO ASSIGN OR PLEDGE CONTRACT-RELATED CLAIMS

Article 16

Contract-related claims may not be assigned to any other legal or natural persons, or pledged or used in

any other manner as collateral towards third parties.

The Service provider shall be liable to the Beneficiary in case of unauthorised assignment or pledging of

its claims referred to herein.

The Beneficiary shall have the right to damage compensation in case of non-compliance with this

provision.

TERMINATION

Article 17

Either party may terminate this Contract in case of non-performance of contractual obligations by the

other party. Non-performance is declared if a contractual obligation is not performed, if it is partially

performed or if it is performed, but not in the manner stipulated by the Contract.

The Party terminating the Contract shall inform the other Party of Contract termination by sending a

written notice via registered mail with a return receipt or via email.

CONTRACT CANCELLATION

Article 18

Either party may cancel the Contract.

The Parties shall agree that the notice period for the cancellation referred to in paragraph 1 hereof is 30

days starting from the day of the submission of a written notification of cancellation and evidence of its

justifiability.

If either party cancels the Contract without a justified and objective reason that can be substantiated by

evidence, the other party shall be entitled to charge the penalty in the amount of 10% of the total Contract

value on the basis of unjustified cancellation.

OTHER PROVISIONS

Article 19

Issues not regulated by this Contract shall be governed by the Swiss Federal Code of Obligations.

Article 20

The Service Provider shall immediately notify the Beneficiary in writing of any change in relation to the

fulfilment of requirements in the public procurement procedure during Contract validity and document it in

the prescribed manner, stating the number of the Contract in the Beneficiary’s records (ZIN No) and the

number of the public procurement – PP 375/2019.

Article 21

The Parties agree to resolve amicably any disputes under this Contract.

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Any disputes that may arise herefrom or in relation hereto shall be conclusively resolved according to

the rules of Foreign Trade Arbitration at the Serbian Chamber of Commerce, in accordance with its

Rulebook. The arbitration shall be held in Belgrade.

The language of the arbitration procedure and correspondence shall be English.

Article 22

This Contract is made in 6 (six) identical copies, of which 3 (three) are intended for each party.

For the Service Provider For the Beneficiary

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Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

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9 INSTRUCTIONS TO BIDDERS ON PREPARING THE BID

9.1 THE LANGUAGE OF THE BID

The language of the bid may be either Serbian or English.

9.2 REQUIREMENTS RELATING TO BID PREPARATION

1) The bidder’s bid (and enclosures) should be manually numbered (every page individually) with a

clearly written number of the page out of the total number of pages (e.g. 1 of 2), initialled and stamped by the

bidder. The complete documentation (bid) should be punched, tied together with a string and sealed with

sealing wax.

The bidder may only submit one bid with the evidence on the fulfilment of requirements in the Tender

Documents specified in Chapter 4 – Requirements for participation referred to in Article 75 and instructions

on proving the fulfilment of the requirements.

The forms given in the Tender Documents must be correctly filled-out and signed.

2) Manner and deadline for bid submission: Bidders shall submit bids in sealed envelopes, by

registered mail or in person, at the address of the Contracting Authority: National Bank of Serbia, Nemanjina

17, with the following note:

“Bid for public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, do not open”.

The name of the bidder, address and telephone number, and the name of its authorised contact

person shall be written on the back of the envelope.

It is preferable that the bidder submits a copy of the bid along with the original.

Both the original and the copy must be placed in separate and sealed envelopes and placed in a single

envelope labelled “Bid for the public procurement of services – servicing and spare parts for the maintenance

of Kugler-Womako machine, PP 375/2019, do not open.”

The envelope with the original bid must be labelled “Original bid for the public procurement of services

– servicing and spare parts for the maintenance of Kugler-Womako machine, PP 375/2019, do not open.”

The envelope with the copy of the bid, in all aspects identical with the original, should be labelled “Copy

of the bid for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, do not open.”

DEADLINE FOR BID SUBMISSION:

9. September 2019 BY 10.00 am.

A bid shall be considered timely if it has arrived to the registry office of the Contracting Authority at

Nemanjina 17, Belgrade by by 9. September 2019, at 10.00 am.

A bid shall be considered untimely if it has not arrived to the registry office of the contracting authority

at Nemanjina 17, Belgrade by 9. September 2019, at 10.00 am.

3) Place, time and method of bid opening: Bid opening shall be public and performed immediately

after the expiry of the deadline for bid submission, on 9. September 2019, at 10.30 am, at Nemanjina 17,

Belgrade, in the presence of members of the Committee for this public procurement.

4) Requirements for representatives of bidders to attend the bid opening and negotiated

procedure: Bidders’ authorised representatives may participate in bid opening and negotiations. Prior to the

public bid opening and negotiated procedure, bidders’ representatives who are to attend the procedure of bid

opening and negotiations shall submit to the Contracting Authority letters of authorisation to prove their

capacity.

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5) Contact: Email: [email protected] every business day (Monday–Friday) from 7.30 am to 4.30

pm.

9.3 LOTS

This public procurement is not split into lots.

9.4 BIDS WITH VARIANTS

Bids with variants are not allowed.

9.5 PARTICIPATION IN A JOINT BID OR AS A SUBCONTRACTOR

The possibility of participating in a joint bid or as a subcontractor has not been envisaged for this

procedure.

9.6 METHOD OF AMENDING, SUPPLEMENTING AND WITHDRAWING BIDS

Pursuant to Article 87, paragraph 6 of the LPP, a bidder may amend, supplement or withdraw its bid

within the deadline for bid submission. The amendment, supplement or withdrawal of bids shall be effective

provided the Contracting Authority receives the amendment, supplement or notice of bid withdrawal prior to

the expiry of the deadline for bid submission.

Bids shall be amended, supplemented or withdrawn in the manner specified for bid submission.

No bid may be amended, supplemented or withdrawn after the expiry of the deadline for bid

submission.

9.7 FULFILMENT OF REQUIREMENTS BY THE SUBCONTRACTOR

As the bidder is not allowed to outsource a portion of the relevant procurement to a subcontractor, the

fulfilment of requirements by the subcontractor need not be proved.

9.8 FULFILMENT OF REQUIREMENTS IN A JOINT BID

As the bid may not be submitted by a group of bidders, the fulfilment of requirements in a joint bid does

need not be proved.

9.9 BID ELIGIBILITY REQUIREMENTS

The services and goods offered must comply in all aspects with the requirements of the Contracting

Authority and the defined technical characteristics.

The invoice shall be issued based on the dispatch document and/or a record verifying the quantity and

quality of the services provided and goods delivered.

The payment term shall be specified starting from the date of receipt of a valid invoice for services

provided and spare parts replaced, verified by the Record of services provided and parts replaced. The

minimum payment term shall be 15 days from the date of the receipt of a valid invoice, and the maximum –

45 days. Advance payment cannot be accepted, i.e. a bid in which an advance payment is offered shall be

rejected as unacceptable.

The bidder must define the deadlines precisely, in accordance with the Bid Form.

Imprecisely defined deadlines (e.g. immediately, as agreed, from-to, successively, etc.) shall not be

accepted. If the bidder sets the deadlines imprecisely, the bid shall be deemed unacceptable.

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9.10 PRICE

The price of the goods and services including all costs may be expressed in a foreign currency (euros), in

accordance with the EX WORKS parity (Incoterms 2010).

For bid-ranking purposes, the price shall be converted into dinars using the middle exchange rate of the

National Bank of Serbia on the date of bid opening.

If the Bidder’s goods are to be accompanied by a EUR.1 certificate, the Bidder shall state so in the Bid

Form, in the section Notes.

If an unusually low price is quoted in the bid, the contracting authority shall act in accordance with

Article 92 of the LPP.

9.11 FINANCIAL COLLATERAL

Financial collateral with which the bidder will guarantee the fulfilment of its obligations: a bank

guarantee for good performance, potential payment of contractual penalty, charging of costs referred to in

Article 9 hereof and removal of defects in the warranty period. The Service Provider shall submit the bank

guarantee at Contract signing, or within ten days of Contract signing by both parties, at the address of the

National Bank of Serbia, Procurement Department, Public Procurement Division, Nemanjina 17, Belgrade.

The bank guarantee shall be unconditional and payable on first demand.

The bank guarantee may not contain additional payment conditions, deadlines shorter than those

specified by the Contracting Authority, smaller amounts or a different court jurisdiction for dispute

resolution, than specified by the Beneficiary herein.

The Service Provider shall submit a bank guarantee in the amount of 10% of the Contract value specified

in Article 2, paragraph 3 hereof.

The validity of the bank guarantee shall be ten days longer than the warranty period.

If during the validity period of the Contract the deadlines for the performance of the contractual

obligation change or other circumstances arise which prevent the performance of contractual obligations, the

validity of the bank guarantee must be extended.

9.12 DETERMINING CONFIDENTIALITY

This procurement does not contain confidential information made available by the Contracting

Authority.

9.13 MANNER OF OBTAINING TECHNICAL DOCUMENTATION THAT CANNOT BE

PUBLISHED DUE TO ITS VOLUME AND TECHNICAL REASONS.

All necessary documentation has been published for this procurement.

9.14 ADDITIONAL INFORMATION AND CLARIFICATIONS

An interested person may request additional information or clarifications relating to bid preparation,

with the option of notifying the contracting authority of potential defects and irregularities in the Tender

Documents, in writing or via email: [email protected], by no later than five days before the expiry of the

deadline for bid submission.

The Contracting Authority will respond to the inquiry and publish the amendments and supplements to

the Tender Documents on the Public Procurement Portal and its website, link: Tenders.

Additional information and clarifications may be requested by email [email protected]

every business day (Monday–Friday), from 7.30 am to 4.30 pm.

Page 31: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

Page 31 of 33

Interested persons/bidders and the Contracting Authority shall communicate as set out in Article 20 of

the LPP, specifically:

− via email, while the Contracting Authority may also do so through the Public Procurement Portal and its

website, link: Tenders;

− if the Contracting Authority or the bidder submitted a document in the public procurement procedure by

email, the sender must request from the receiving party to acknowledge the receipt of such document

using the same means, which the other party is obligated to do when this is needed as proof of delivery.

Requesting additional information and explanations by telephone is not allowed.

9.15 ADDITIONAL EXPLANATIONS, CONTROL AND PERMITTED CORRECTIONS

Upon bid opening, the National Bank of Serbia may require that the bidder provide additional

explanations in writing which will help in the examination and evaluation of bids (Article 93 of the LPP).

Upon conclusion of the bid opening procedure, the Contracting Authority may, with the bidder’s

consent, correct arithmetic errors discovered during the examination of the bid.

Where there is a difference between the unit price and total price, the unit price shall prevail.

If the bidder does not accept the correction of arithmetic errors, the Contracting Authority shall reject

such bid as unacceptable.

9.16 USE OF PATENTS AND INTELLECTUAL PROPERTY RIGHTS

The patent fee and liability for the breach of intellectual property rights of third persons shall be borne

by the bidder.

9.17 REQUEST FOR THE PROTECTION OF RIGHTS

The request for the protection of rights shall be submitted to the Contracting Authority, and at the same

time a copy thereof shall be sent to the Republic Commission.

The request for the protection of rights may also be sent to the contracting authority by email:

[email protected], every business day (Monday–Friday) from 7.30 am to 4.30 pm.

The request for the protection of rights may be filed throughout the public procurement procedure

against any action of the Contracting Authority, unless otherwise specified by the LPP.

The request for the protection of rights challenging the type of procedure, the content of the public

invitation to bid or Tender Documents shall be considered timely if received by the contracting authority at

least seven days before the expiry of the deadline for bid submission, regardless of the manner of delivery,

and if the claimant informed the contracting authority of potential defects and irregularities in accordance

with Article 63, paragraph 2 of the LPP, which the contracting authority failed to remove.

The request for the protection of rights challenging the actions taken by the Contracting Authority

before the expiry of the bid submission deadline, and after the expiry of the deadline referred to in paragraph

4 hereof, shall be considered timely if submitted by the bid submission deadline at the latest.

Provisions of paragraphs 4 and 5 hereof shall not apply to persons not participating in this public

procurement procedure.

After making the decision to award the contract or suspend the procedure, the deadline for the

submission of the request for the protection of rights is 10 days from the date the decision on contract award

is published on the Public Procurement Portal.

The claimant who submitted the request for the protection of rights shall pay to the budget of the

Republic of Serbia (account number: 840-30678845-06, payment code: 153 or 253, model and reference

number: number or designation of the public procurement, purpose: Fee for RPR (request for the protection

of rights), contracting authority National Bank of Serbia, public procurement PP 375/2019, payee: budget of

the Republic of Serbia) a fee of RSD 60,000.00.

Page 32: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

Page 32 of 33

The payment of the fee for the request for the protection of rights from abroad

The payment of the fee for the request for the protection of rights from abroad may be credited to the foreign

currency account of the Ministry of Finance – Treasury Administration:

NAME AND ADDRESS OF THE BANK:

National Bank of Serbia (NBS)

11000 Belgrade, Nemanjina 17

Serbia

SWIFT CODE: NBSRRSBGXXX

NAME AND ADDRESS OF THE INSTITUTION:

Ministry of Finance

Treasury Administration

Street Pop Lukina 7-9

11000 Belgrade

IBAN: RS 35908500103019323073

NOTE: When making the payment, please specify the following information – “details of payment” (FIELD

70: DETAILS OF PAYMENT):

– number of the public procurement procedure to which the request for the protection of rights pertains and

the name of the contracting authority in the public procurement procedure.

Please find below the instructions for payment in EUR and USD.

SWIFT MESSAGE MT103 – EUR

FIELD 32A: VALUE DATE – EUR - AMOUNT

FIELD 50K: ORDERING CUSTOMER

FIELD 56A:

(INTERMEDIARY)

DEUTDEFFXXX

DEUTSCHE BANK AG, F/M

TAUNUSANLAGE 12

GERMANY

FIELD 57A:

(ACC. WITH BANK)

/DE20500700100935930800

NBSRRSBGXXX

NARODNA BANKA SRBIJE (NATIONAL

BANK OF SERBIA – NBS BEOGRAD,

NEMANJINA 17

SERBIA

FIELD 59:

(BENEFICIARY)

/RS35908500103019323073

MINISTARSTVO FINANSIJA

UPRAVA ZA TREZOR

POP LUKINA 7-9

BEOGRAD

FIELD 70: DETAILS OF PAYMENT

SWIFT MESSAGE MT103 – USD

FIELD 32A: VALUE DATE – USD- AMOUNT

FIELD 50K: ORDERING CUSTOMER

FIELD 56A:

(INTERMEDIARY)

BKTRUS33XXX

DEUTSCHE BANK TRUST COMPANIY

AMERICAS, NEW YORK

60 WALL STREET

UNITED STATES

FIELD 57A: NBSRRSBGXXX

Page 33: NATIONAL BANK OF SERBIA TENDER DOCUMENTS PP 375/2019 · Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-Womako

Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-

Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,

item 2 of the LPP

Page 33 of 33

(ACC. WITH BANK)

NARODNA BANKA SRBIJE (NATIONAL

BANK OF SERBIA – NB BEOGRAD,

NEMANJINA 17

SERBIA

FIELD 59:

(BENEFICIARY)

/RS35908500103019323073

MINISTARSTVO FINANSIJA

UPRAVA ZA TREZOR

POP LUKINA 7-9

BEOGRAD

FIELD 70: DETAILS OF PAYMENT

8.18 STAMP

The bidder is not obligated to use a stamp when preparing a bid.

8.19 CONTRACT CONCLUSION

The Contracting Authority shall submit the public procurement contract to the bidder that was awarded

the contract within eight days of the expiry of the deadline for the submission of the request for the protection

of rights.