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Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of
Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,
paragraph 1, item 2 of the LPP
Page 1 of 33
1
NATIONAL BANK OF SERBIA
TENDER DOCUMENTS
PP 375/2019
Belgrade,
August 2019
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of
Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,
paragraph 1, item 2 of the LPP
Page 2 of 33
Pursuant to Article 61 of the Law on Public Procurement (RS Official Gazette, Nos 124/2012,
14/2015 and 68/2015), hereinafter LPP and Article 5 of the Rules on Mandatory Elements of Tender
Documents in Public Procurement Procedures and the Manner of Proving the Fulfilment of Requirements
(RS Official Gazette, Nos 86/2015 and 41/2019), Article 40 of the Rulebook on Procurement at the
National Bank of Serbia (G. No 1545 of 13 March 2014, G. No 5808 of 4 August 2014, G. No 7575 of 12
October 2015, G. No 9906 of 30 December 2016 and G. No 8246 of 29 September 2017), the Decision on
Initiating the Public Procurement Procedure (G. No 7263 of 19 August 2019) and the Decision on
Establishing the Public Procurement Committee (G. No 7264 of 19 August 2019), the following was
prepared:
TENDER DOCUMENTS
for the public procurement of services – servicing and spare parts for maintenance of Kugler-
Womako machine, PP 375/2019
The Tender Documents include:
1 GENERAL INFORMATION ON PROCUREMENT ................................................................................3 2 TYPE, TECHNICAL CHARACTERISTICS, QUALITY, QUANTITY AND DESCRIPTION OF
SERVICES AND GOODS ..........................................................................................................................4 3 TECHNICAL SPECIFICATION ................................................................................................................5 4 LIST OF PARTICIPATION REQUIREMENTS UNDER ARTICLES 75 and 76 OF THE LPP AND
INSTRUCTIONS ON PROVING THE FULFILMENT OF THE REQUIREMENTS ..............................9 5 CONTRACT ELEMENTS TO BE NEGOTIATED AND THE METHOD OF NEGOTIATION ..........11 6 FORMS INTEGRAL TO THE BID ..........................................................................................................12 7 MODEL CONTRACT ..............................................................................................................................21 8 INSTRUCTIONS TO BIDDERS ON PREPARING THE BID ...............................................................28
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of
Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,
paragraph 1, item 2 of the LPP
Page 3 of 33
2 GENERAL INFORMATION ON PROCUREMENT
2.1 Name, address and website of the contracting authority:
National Bank of Serbia
Kralja Petra 12, Belgrade
www.nbs.rs
2.2 Type of public procurement procedure: Negotiated procedure without invitation to bid, pursuant to
Article 36, paragraph 1, item 2) of the LPP and the positive opinion of the Public Procurement Office
No 404-02-3700/2019 of 14 August 2019.
2.3 Public procurement subject: servicing and spare parts for the maintenance of Kugler-Womako
machine.
2.4 This is not a restricted public procurement.
2.5 There will be no electronic auction.
2.6 The procedure is not conducted for the purpose of entering into a framework agreement, but for the
purpose of awarding a contract.
2.7 Contact: javne.nа[email protected], every business day (Monday–Friday) from 7.30 am to 4.30 pm.
2.8 Data on persons invited to bid and reasons for sending the invitation to these persons: The invitation
to bid was sent to the bidder BW Papersystems Stuttgart GmbH, Schlosserstraße 15, 72622
Nürtingen Germany, because the National Bank of Serbia’s Institute for Manufacturing Banknotes
and Coins – Topčider uses Kugler-Womako equipment, which requires servicing and installation of
original spare parts to ensure smooth production process of the equipment. BW Papersystems
Stuttgart GmbH, Schlosserstraße 15, 72622 Nürtingen Germany is the sole company authorised to
deliver spare parts and perform servicing in relation to the BW Papersystems products in Serbia, on
the basis of which this was given a positive opinion of the Public Procurement Office No 404-02-
3700/2019 of 14 August 2019.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of
Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,
paragraph 1, item 2 of the LPP
Page 4 of 33
3 TYPE, TECHNICAL CHARACTERISTICS, QUALITY, QUANTITY AND
DESCRIPTION OF SERVICES AND GOODS
3.1 TYPE OF SERVICES AND GOODS:
Servicing and spare parts for the maintenance of Kugler-Womako machine.
3.2 TECHNICAL CHARACTERISTICS:
Technical characteristics of the services and goods that are the subject of this public procurement
are presented in Chapter 3 of the Tender Documents.
3.3 QUALITY:
In accordance with the requirements set out in the Technical Specification.
3.4 QUANTITY AND DESCRIPTION OF THE SERVICES AND GOODS:
To be determined in the requests from the contracting authority.
3.5 QUALITY CONTROL AND QUALITY ASSURANCE:
The quality of the services provided and goods delivered shall be verified at the record-verified
takeover by a representative of the contracting authority who will assess whether the services provided
and goods delivered meet the agreed quality.
3.6 DEADLINE FOR EXECUTION AND DELIVERY:
As stated in the bid.
3.7 PLACE OF EXECUTION AND DELIVERY:
Institute for Manufacturing Banknotes and Coins – Topčider, Pionirska 2, Belgrade.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of
Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,
paragraph 1, item 2 of the LPP
Page 5 of 33
4 TECHNICAL SPECIFICATION
Spare parts for KUGLER WOMAKO equipment
No Name Unit Unit price in EUR EX WORKS parity (Incoterms 2010)
1 Drive motor BG44 x 25 SI -PLG 42S - 8 110-
2054-532 piece
2 DMY-ANGE- BOT X- Belt- SA 4649001 piece
3 DMY- ANGE -BOT Y- Belt- SA 4663001 piece
4 Spare part set for Brother BAS- 311G 117-
1331-120 piece
5 Roller M32-F000-356 piece
6 Grooved ball bearing 625 112-1004-300 piece
7 Grooved ball bearing 625-2Z 112-1004-302 piece
8 Grooved ball bearing 112-1005-301 piece
9 Timing belt 113-1264-030 piece
10 Timing belt 113-1838-027 piece
11 Timing belt 113-1838-066 piece
12 Timing belt 113-1838-078 piece
13 Joint head 113-3038-408 piece
14 Security switch 114-2319-169 piece
15 Bearing block bolt 115-5366-057 piece
16 Bearing block 115-5366-058 piece
17 Joint with internal thread 115-5369-253 piece
18 Joint head Gs M6 115-5369-254 piece
19 Pressure spring 119-4000-152 piece
20 Hang push button 114-2362-991 piece
21 Heating catridge 114-6405-961 piece
22 Heating bar 960-1240-011 piece
23 Heating catridge 114-6405-940 piece
24 Reflection light button 114-2385-252 piece
25 Proximity switch SME-10F-DS 24V-K2, 5L-O
115-5525-913 piece
26 Ring ionizer RI 718 114-7574-071 piece
27 Aggregate 115-4815-006 piece
28 Counter balance valve SVC 46 F-10 6901 9307-
00 115-4815-019 piece
29 Clutch 111-2182-433 piece
30 Xanto S 1000 R USV, 230 VAC, 1000 VA,50
Hz +-5%, 700 W, 19" (UAA 780005028 ) piece
31 Optocoupler 24VDC, 300 Hz (UAA 711501289 ) piece
32 Relais 24 VDC, 250 V AC/DC - 6A (UAA
711501288 ) piece
33 Plate, populated (piggy back for master)
(HEAB010000260) piece
34 Plate, populated (Baseboard BLS)
(HEAB010000240) piece
35 Optocoupler, 24 DC/24 DC/100 kHz (UAA piece
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of
Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,
paragraph 1, item 2 of the LPP
Page 6 of 33
711501189 )
36 Optocoupler, 5 DC/48 DC/100 kHz (UAA
711501182 ) piece
37 Controller Unit (HCAB060000060) piece
38 Contactor (UAB 770000007 ) piece
39 Line filter 16A (UAB 760000016 ) piece
40 Power contactor (UAA 760000321 ) piece
41 Power supply (UAB 760000020 ) piece
42 SPS Controller Gothic (HCAB060000125) piece
43 Interbus inline, IB IL 24 DI4 (UAA 711501366 ) piece
44 Interbus inline, IB IL 24 D04 (UAA 711501367 ) piece
45 Piggy back for Direct Drive (HEA9750293401) piece
46 Power supply (PHO/48 VDC/10 A) (UAB
760000005 ) piece
47 Power supply (PHO/5 V/3 A) (UAB 760000022) piece
48 Power supply 24 V/4 A (UAB 760000003 ) piece
49 Motor activation, CRN (HDA0430000301) piece
50 L10M Cable, motor activation
(HEA8000095703) piece
51 Sensor with connector (HCAB050000009 ) piece
52 Proximity switch, inductive (HDA0010003001) piece
53 Mod Risec 43.3 Direct Drive (HDA0140005103) piece
54 VGA monitor cable, 20 m (UAA 740500052 ) piece
55 Camera HR50 incl. lens 16 mm
(HCAB210000153) piece
56 Camera illumination LED (HCAB050000114) piece
57 PWM module 21K60 (UAA 780005085 ) piece
58 Cutout- and lamp set (UAA 730300083 ) piece
59 UAA 780000509 SCANLENSE COMPLITE
012220-020-25 piece
60 HF cable (UAA 740500065 ) piece
61 BLS HOST PC / 0.30170-2 piece
62 Siemens tsa-II modem piece
63 Siemens cpu 315-2 DP piece
64 Siemens sm 323 DI16/DO16 x24V piece
65 Siemens camcon dc 300 ssm 02000 24V piece
66 Siemens sirius 24V 3RF2310-1AA02 piece
67 Siemens sirius 24v 3RW3026-1AB04 piece
68 Siemens sirius 24v 3RT1016-1BB41 piece
69 PILZ PNOZ XV2 piece
70 PILZ PNOZ X1 piece
71 LIGHT BARRIER 114-7231-247 2KOM piece
72 OPTICAL WAVEGUIDE 114-7231-951 piece
73 SENSOR 114-6111-180 piece
74 LIGHT BARRIER 114-2385-253 piece
75 PROXIMITY SWITCH 4-12-GM 50E2-V1 piece
76 STEAMING SENSOR UAB88000033 piece
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of
Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,
paragraph 1, item 2 of the LPP
Page 7 of 33
77 LAMP SYSTEM HCAB210000207 piece
78 TURK MK21-122-R piece
79 Heizpatrone 12,5 x 400 ; 239 V : 700 W 50 Hz
Bestellung 02198-08/1 (114-6405-940) piece
80 QUINT-PS-100-240AC/48DC/5 - UAB
760000032 piece
81 CRN Motor drive unit - HDA00430000301 piece
82 Connection unit - HEA0150000601 piece
83 Printed board (+A0102) - HEA9750272203 piece
84 Connection cable -HEA8000064001 piece
85 FL SWITCH SFN 5TX UAB 780000109 piece
86 Extension 2nd Imprint Station- Backplane
HCAB060000298 piece
87 Anschlussplatte HEA0150000401 piece
88 ILC 150 ETH UAB 790000084 piece
89 Controler unit PC104 MOPS 686+ -
HEA1090000101 piece
90 Baseboard 8IO - HEAB010000280 piece
91 Host PC (A2304) - UAA 780100013 piece
92 Camera - (A0301) - UAB 780100006 piece
93 UM45-D37-SUB/B/ZFKDS - UAA 711501274 piece
94 UM45-D25-SUB/S/ZFKDS - UAA 711501278 piece
95 PLC-RSP-24DC/21 - UAA 711501288 piece
96 ILC 150 ETH - PLC - UAB 790000084 piece
97 IB IL 24 DI 4 - PLC input - UAA 711501366 piece
98 IB IL 24 DO 4 - PLC output - UAA 711501367 piece
99 PENTICAM LVMPC INKL. DVI-ADAPT -
UAA 780100013 piece
100 IB IL AO 2/U/BP - PLC analog output- UAA
711501368 piece
101 Sensor - Sensor Monitior Compressed Control
Air - UAB 880000079 piece
102 Sensor - Sensor Cylinder Ink Ribbon Transport -
UAB 880000049 piece
103 Camera in Laserrack - HCAB210000166 piece
104 Logicswitchboard- Machine/Gothicrack -
HCAB020000066 piece
105 Logicswitchboard- Machine/Gothicrack -
HCZB020000038 piece
106 Switchboard - Laserrack - HCAB020000070 piece
107 Switchboard - Laserrack - HCZB020000040 piece
108 Powerswitchboard - Machine/Gothicrack-
HCAB020000068 piece
109 Powerswitchboard - Machine/Gothicrack-
HCZB020000039 piece
110 Encoder 5000Inc - UAA 880400138 piece
111 Logic Switchboard- Machine-Gothic-Rack -
HCCB070000014 piece
112 Installation-Kit-OPTION Gothic -
HCAB210000272 piece
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of
Kugler-Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36,
paragraph 1, item 2 of the LPP
Page 8 of 33
113 LED Leuchtfeld - UAB 890000063 piece
114 LED Leuchtfeld - UAB 890000074 piece
115 LED Leuchtfeld - HCAB040000269L100 piece
116 Camera - UAA 780100006 piece
117 Heizung - BAIER GEBA-MK00538 KuglerIII piece
118 Sensor (1142385-252) piece
119 Haug multistat antistatic sonde - piece
120 ROTARI HOOK (SA8197101) BROTHERS piece
121 FEDER FADENCO (SA2287) BROTHERS piece
122 SPULEN (S44633001) BROTHERS piece
123 FADENKLEME (SB0713001) BROTHERS piece
124 SPULEN BREMSE (S15667001) BROTHERS piece
125 NEEDLE BAR (SA 4622001) BROTHERS piece
126 FESTES MESSER (SB3099001) BROTHERS piece
127 BELOEGL MESSER (SB3098001) BROTHERS piece
128 SONDERSTICH PLATTE (BEBR 10149)
BROTHERS piece
129 BOBIN CASE ASSYLD (S59222301)
BROTERS piece
130 TENSION RELEASE SOLENOID
(SA4855001) BROTHERS piece
131 M-KNIFE CONNECTING PLATE
(SA3327101) BROTHERS piece
132 PRESSER FOOT (KUGLER PART)
BROTHERS piece
133 THREAD TAKE UP SPRING (145519-101)
BROTHERS piece
134 KUGLER PEGASUS CHAIN STICH
SISTEM 5640
135 91-176 055-91 piece
136 14-018 643-01 piece
137 14-016 150-01 piece
138 14-016 153-01 piece
139 91-172 633 -05 piece
140 961-5213-040 C14 piece
141 961-6000-901 P12 piece
142 961-6003-090 piece
143 151-1815-201 piece
144 118-8551-100 piece
145 961-6003-150 piece
146 961-6003-160 piece
147 961-5213-050 piece
148 961-5213-040 piece
149 M66-0000-361 piece
150 961-6003-080 piece
Date: Bidder’s signature:
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 9 of 33
5 LIST OF PARTICIPATION REQUIREMENTS UNDER ARTICLES 75 AND 76 OF THE
LPP AND INSTRUCTIONS ON PROVING THE FULFILMENT OF THE REQUIREMENTS
Table 1
No Requirements and evidence
1
The bidder must be registered with the competent authority, i.e. entered in the appropriate business register. Evidence: Excerpt from the registry of the competent authority;
2
Requirement: The bidder and its legal representative have not been convicted of any criminal act as members of an organised crime group, or convicted of a commercial criminal offence, criminal offence against the environment, criminal offence of receiving or offering bribe, or a criminal offence of fraud; Evidence: Certificate issued by the competent authority confirming that the bidder and its legal representative have not been convicted of any criminal act as members of an organised crime group, nor convicted of a commercial criminal offence, criminal offence against the environment, criminal offence of receiving or offering bribe, or a criminal offence of fraud. (This evidence may not be older than two months prior to bid opening)
3
Full payment of due taxes, contributions and other public charges in accordance with regulations of the country where its head office is located. Evidence: Certificate issued by the competent authority confirming full payment of taxes, contributions and other public charges in accordance with regulations of the country where its head office is located (This evidence may not be older than two months prior to bid opening)
4
The bidder has fulfilled obligations under applicable regulations on safety at work, employment and working conditions, and environmental protection, and no measure prohibiting the performance of the activity has been pronounced against it which is in force at the time of bid submission; Evidence: Form of Statement of Compliance with Regulations (signed) (Chapter 6.3).
Table 2
No
Other mandatory documents and forms to be enclosed with the bid
1 Technical Specification (filled-in and signed), (Chapter 3)
2 Bid Form (filled-in and signed) with enclosure (Chapter 6.1)
3 Form of Statement of Independent Bid (signed) (Chapter 6.2);
4
Form of Statement on Legal Representatives (filled-in and signed) (Chapter 6.5);
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 10 of 33
5 Model Contract (filled-in and signed) (Chapter 7)
Additional notes:
• Evidence proving the fulfilment of requirements may be in uncertified copies.
• If the country where the bidder’s head office is located does not issue the required evidence, the
bidder may, instead of evidence, submit its own written statement accepting full financial and criminal
liability, certified by a court or administrative authority, public notary or other competent authority of
the country in question.
• If the bidder was not able to obtain the requested documents within the deadline for submitting a bid,
because it could not have been issued by the time of submission of the bid according to the regulations of the
country in which the bidder has its head office, and if the bid is accompanied with appropriate evidence for
this, the contracting authority will allow the bidder to subsequently submit the requested documents within a
reasonable time.
• If the proof of the fulfilment of requirements is an electronic document, the bidder delivers a copy of
the electronic document in writing, in accordance with the law governing the electronic document.
• If the bidder’s head office is located in another country, the contracting authority may check if the
documents substantiating that the bidder meets the requirements have been issued by the competent
authorities of that country, pursuant to Article 79, paragraph 8 of the LPP.
• The bidder shall immediately inform the National Bank of Serbia in writing about any change
relating to the fulfilment of requirements pertaining to the public procurement procedure, which occurred
before the adoption of the decision or conclusion of the contract, or during contract validity, and shall provide
documents substantiating such change.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 11 of 33
6 CONTRACT ELEMENTS TO BE NEGOTIATED AND THE METHOD OF NEGOTIATION
Upon the completion of the bid opening procedure, the negotiations shall begin if the bid meets all the
requirements set out in the Tender Documents.
The bidder may authorise one or more persons to conduct negotiations. These persons shall submit their
letters of authorisation to the Committee prior to the beginning of the negotiations.
The subject of negotiations will be the Model Contract and all its elements, including the deadlines.
In the negotiation procedure, it is not possible to offer less favourable elements (prices, deadlines and
other elements of the contract) than those offered in the bid.
The outcome of the negotiations shall be recorded in separate Minutes, which shall be signed by the
Committee members, and the bidder’s authorised representative/s in attendance.
If on the negotiation day it is not possible to reach the final agreement, negotiations may continue in
writing.
If the bidder is not present at the bid opening/negotiation, a written invitation will be sent to the bidder
asking it to state if it can offer more favourable prices and deadlines and other contract elements that are the
subject of the negotiations.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 12 of 33
7 FORMS INTEGRAL TO THE BID
- Technical Specification (Chapter 3);
- Bid Form (Chapter 6.1);
- Form of Statement of Independent Bid (Chapter 6.2);
- Form of Statement of Compliance with Regulations (Chapter 6.3);
- Form of Statement of Bid Preparation Costs (not mandatory) (Chapter 6.4);
- Form of Statement on Legal Representatives (Chapter 6.5).
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 13 of 33
PP No: 375/2019
7.1 BID FORM
Public procurement of services – servicing and spare parts for the maintenance of
Kugler-Womako machine
1) The prices stated in the Technical Specification relate to prices of spare parts without
installation. Quantities and the required spare parts will be determined in the request of the
Contracting Authority.
2) Transport prices:
Price of transport by plane
No Package Price in EUR
1 10 kg
2 20 kg
3 30 kg
4 40 kg
5 50 kg
6 70 kg
7 100 kg
Price of truck transport
No Package Price in EUR
1 100 kg
2 300 kg
3 500 kg
4 1000 kg
Price of insurance
No Value of package
(EUR)
Transport by plane Truck transport
1 1,000
2 2,000
3 5,000
4 10,000
5 20,000
6 50,000
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 14 of 33
Price per working hour of maintenance technician at the Institute: (maintenance technician work at the Institute)
EUR ___________________________
* Fixed costs of travel, accommodation, food and transport of the maintenance technician per one arrival to Serbia may not exceed EUR 3,000: EUR ___________________________
Deadline for delivery of spare parts: (maximum 60 calendar days)
up to _________ calendar days from the receipt of the written request (including by email) from the Beneficiary’s
representative
Response time to provide servicing and install spare parts (receipt of the request):
up to _________ business days from the receipt of the written request (including by email) from the Beneficiary’s
representative
Response time to request for service intervention during the warranty period:
______ business days from the receipt of the written request (including by email) from the Beneficiary’s
representative
Deadline for the removal of defects (referred to in Article 8 hereof)
up to __________ business days from the date of the receipt of a record of complaint
Payment term: (minimum 15 days – maximum 45 days)
within ___________ days from the date of receipt of a
valid invoice verified by a dispatch document and/or the Record of services provided and spare parts replaced
Warranty period for the services provided (recommendation 12 months)
________ months from the day when the service was provided, which was verified by a dispatch document
and/or the Record
Warranty period for the spare parts: (minimum 12 months):
________ months from the day of delivery of spare parts
verified by a dispatch document and/or the Record
Bid validity period: (minimum 60 days)
________ days from the bid opening date
The goods are accompanied by a EUR.1 certificate or the Statement of authorisation on the invoice – original (if the goods are from the European Union)
YES/NO (specify)
Notes:
The Technical Specification is an integral part of the Bid Form.
*The above fixed costs are the maximum costs of the arrival of a maintenance technician, while the
Beneficiary will refund the actual costs to the Service Provider.
The prices of the services and spare parts may be expressed in a foreign currency (euros), in accordance
with EX WORKS parity (Incoterms 2010).
The spare parts shall be delivered in accordance with DAP parity (Incoterms 2010).
Services and spare parts shall be provided/delivered upon the Contracting Authority’s request,
successively during the validity of the contract, according to the Technical Specification in the Tender
Documents and specifications of types and quantities of the services and spare parts for each delivery.
If services and/or spare parts are needed, which are not specified in the Technical Specification, the
Beneficiary’s representative shall send a request with the specification of the required types and quantities of
services and/or spare parts to the Service Provider. The services shall be carried out and spare parts delivered
based on prior written consent of the Beneficiary with regard to the type, quantity, quality and price of the
required services and spare parts, in which case all the provisions of the contract shall apply.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 15 of 33
When submitting the invoice for the services provided and spare parts delivered, the Service Provider
shall indicate on the invoice the number of the public procurement (PP 375/2019) and the number under
which the contract is registered in the Beneficiary’s records.
The Service Provider shall send a timely email to [email protected], notifying the Beneficiary of: the
date of dispatch of the ordered spare parts, means of transport, the agreed quantity, gross and net weight, so
as to take the necessary measures for the customs clearance and receipt of the goods and/or date of arrival of
the maintenance technician, data on the Service Provider, names of the people who will provide the services.
Enclosure to the Bid Form:
- Data on the bidder
Date: Bidder:
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 16 of 33
ENCLOSURE
FORM – DATA ON THE BIDDER
Bidder’s business name:
Address of the head office:
Contact person:
Email:
Telephone:
Fax:
Bidder’s tax identification number
(TIN):
Bidder’s registration number:
Account number:
Bidder’s representative authorised to
sign the contract
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 17 of 33
7.2 FORM OF STATEMENT OF INDEPENDENT BID
S T A T E M E N T
OF INDEPENDENT BID
Accepting full financial and criminal liability, I hereby declare that:
- I have submitted the bid independently, without any agreement with other bidders or interested parties;
Date: Bidder’s signature:
Note: Should there be reasonable doubt as to the truthfulness of the statement of independent bid, the
Contracting Authority shall immediately inform the authority in charge of competition protection thereof.
The authority in charge of competition protection may impose a measure prohibiting participation in the
public procurement procedure to the bidder, i.e. interested party, if it establishes that the bidder, i.e. interested
party has violated the competition in the PP procedure, within the meaning of the Law governing competition
protection. The measure prohibiting participation can last up to two years. The violation of the competition
represents a negative reference, within the meaning of Article 82, paragraph 1, item 2 of the Law.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 18 of 33
7.3 FORM OF STATEMENT OF COMPLIANCE WITH REGULATIONS
S T A T E M E N T
of compliance with regulations
Accepting full financial and criminal liability, I hereby declare that:
– I have fulfilled the obligations under applicable regulations on safety at work, employment and
working conditions and environmental protection, and no measure prohibiting me from performing the
activity is in force at the time of the submission of this bid.
Date: Bidder’s signature:
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 19 of 33
7.4 FORM OF STATEMENT OF BID PREPARATION COSTS
S T A T E M E N T
OF BID PREPARATION COSTS
Accepting full financial and criminal liability, I hereby declare that in this public procurement procedure
I had the following costs:
COST ITEM COST AMOUNT
EUR _______________
EUR _______________
EUR _______________
EUR _______________
EUR _______________
EUR _______________
EUR _______________
In accordance with Article 88 of the LPP, the Bidder may include in its bid the total amount and
structure of bid preparation costs.
The costs of preparation and submission of the bid are borne exclusively by the bidder and shall
not be reimbursed by the Contracting Authority.
If the public procurement procedure is cancelled due to reasons related to the contracting
authority, the Contracting Authority shall reimburse the bidder for the costs of manufacturing a
sample or model, if these were made in accordance with the technical specifications of the Contracting
Authority, and for the costs of acquiring collateral, provided that the bidder requested the
reimbursement of these costs in its bid.
*Pursuant to the Rulebook on Mandatory Elements of Tender Documentation in Public Procurement
Procedures and the Manner of Proving the Fulfilment of Conditions (RS Official Gazette, Nos 86/2015 and
41/2019) this Statement is a mandatory element of the Tender Documents.
NOTE: SUBMISSION OF THIS STATEMENT IS NOT MANDATORY.
Date: Bidder’s signature:
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 20 of 33
7.5 FORM OF STATEMENT ON LEGAL REPRESENTATIVES
S T A T E M E N T
ON LEGAL REPRESENTATIVES
Accepting full financial and criminal liability, I hereby declare that pursuant to the regulations of the
country in which our head office is located, our legal representatives are as follows:
Date:
____________________
Bidder’s signature:
__________________________
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 21 of 33
8 MODEL CONTRACT
on the provision of servicing and delivery of spare parts for Kugler-Womako machine
concluded between:
NATIONAL BANK OF SERBIA
Kralja Petra 12, Belgrade
represented, based on the authorisation, by Nenad Rašković, General Manager
of the Institute for Manufacturing Banknotes and Coins – Topčider
(hereinafter: the Beneficiary)
on the one part,
and
_______
represented by _________________,
(hereinafter: the Service Provider)
on the other part
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 22 of 33
SUBJECT
Article 1
The subject of the Contract is the provision of services – servicing and spare parts for the maintenance of
Kugler-Womako machine (hereinafter: the services and spare parts), in accordance with the Service
Provider’s bid registered with the National Bank of Serbia under No / of / 2019 (to be completed by the
Beneficiary) and the Technical Specification, which are integral to this Contract.
PRICES AND CONTRACT VALUE
Article 2
The prices of the services and spare parts shall be specified in the bid referred to in Article 1 hereof.
Unit prices of spare parts in the bid referred to in Article 1 hereof shall be specified at EX WORKS
parity (Incoterms 2010), and the delivery shall be in accordance with DAP parity (Incoterms 2010).
The total value of the Contract is RSD / (to be completed by the Beneficiary), exclusive of VAT
(estimated value of the public procurement).
PAYMENT
Article 3
For the services provided and spare parts replaced, the Service Provider shall issue an invoice to the
National Bank of Serbia, Kralja Petra 12, Belgrade, which it shall submit for payment at the address of the
Beneficiary – Institute for Manufacturing Banknotes and Coins, Topčider, Pionirska 2.
The Beneficiary shall pay for the services provided and spare parts replaced to the Service Provider at
the prices specified in Article 2 hereof, within _________ days of receiving a valid invoice verified by a
dispatch document and/or the Record of services provided and spare parts replaced referred to in Article 6
hereof.
When submitting the invoice for the services provided and spare parts replaced, the Service Provider
shall indicate on the invoice the number under which the contract is registered in the Beneficiary’s records
(ZIN No) and the number of the public procurement (PP 375/2019).
METHOD AND DEADLINES FOR PERFORMANCE
Article 4
The Service Provider shall provide the services and deliver spare parts in succession, upon individual
requests (including by email) from the Beneficiary’s representative, in the manner set out in the bid referred
to in Article 1 hereof.
The Service Provider shall send a timely email to [email protected], notifying the Beneficiary of: the
date of dispatch of the ordered spare parts, means of transport, the agreed quantity, gross and net weight, so
as to take the necessary measures for the customs clearance and receipt of the goods and/or date of arrival of
the maintenance technician, data on the Service Provider, names of the people who will provide the services.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 23 of 33
DOCUMENTS ACCOMPANYING THE SPARE PARTS DELIVERED
Article 5
Upon the delivery of the spare parts, the Service Provider shall present the following documents to the
Beneficiary:
− commercial invoice (one original and two copies);
− bill of lading (one original and two copies);
− EUR.1, the document certifying that the goods are imported into Serbia from the European
Union, or the Statement of authorisation on the invoice – original (if the goods are from the European Union).
When delivering the goods, the Service Provider shall also provide and deliver other documents
necessary for imports and customs clearance of the spare parts.
After the dispatch of the spare parts, the Service Provider shall deliver one original copy of the invoice
to the Beneficiary as soon as possible, via a courier service – express mail.
RECEIPT OF THE SERVICES AND SPARE PARTS
Article 6
The takeover of the goods shall be performed at the place of delivery, in accordance with the documents
accompanying the delivery, when the Beneficiary’s representative will sign the dispatch document.
The parties shall carry out quality and quantity acceptance testing of the provided services and replaced
spare parts, of which a Record shall be made, which shall be signed by the Beneficiary’s representative, on
the one part, and the Service Provider’s maintenance technician, on the other.
IDENTIFICATION AND REMOVAL OF DEFECTS
Article 7
In case of an incomplete delivery or visible damage to the packaging of spare parts, and of any material
defects to the spare parts delivered or services provided, which occurred after the takeover of the spare parts
of provision of services, if such defects resulted from causes that existed before the takeover of spare parts or
services that were not performed in the required quality, the Beneficiary shall immediately upon discovering
the material defects submit to the Service Provider a record of complaint, stating the specific type and nature
of defects, and may resort to the legal means referred to in Article 8 hereof.
The Beneficiary shall send the record of complaint to the Service Provider by email and confirm it by
sending it via registered mail.
Article 8
In cases referred to in Article 7 hereof, the Beneficiary shall be entitled to request that the Service
Provider deliver another spare part and/or provide the service again without a defect (Contract performance)
within 2 days of the date of receipt of a record of complaint.
If the Service Provider fails to perform the Contract within the deadline referred to in paragraph 1
hereof, the Beneficiary shall be entitled to terminate the Contract, of which it shall notify the Service Provider
in writing.
The Beneficiary may terminate the Contract even without granting an additional period to the Service
Provider, if the Service Provider has informed the Beneficiary that it will not perform the Contract, and/or
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 24 of 33
when it is apparent that the Service Provider will be unable to perform the Contract even within the additional
period.
IRREGULARITIES IN THE DOCUMENTS ACCOMPANYING THE GOODS
Article 9
If any irregularities are ascertained in the submitted documents referred to in Article 5, paragraphs 1 and
2 hereof, the Beneficiary shall immediately notify the Service Provider of those irregularities via email and
request that the Service Provider immediately deliver documents without irregularities.
If the Beneficiary incurred costs due to the submission of irregular documents referred to in Article 5,
paragraphs 1 and 2 hereof, the Beneficiary shall be entitled to request that the Service Provider submits a
credit note within 8 days of receiving a written request from the Beneficiary, by which the Service Provider
agrees that the Beneficiary reduces the value of the submitted invoice by the value of the costs incurred.
Along with the request referred to in the previous paragraph, the Beneficiary shall submit to the Service
Provider evidence proving the costs incurred as a consequence of the Service Provider’s actions referred to in
paragraph 1 hereof.
CONTRACTUAL PENALTY
Article 10
If the Service Provider fails to perform the contractual obligation referred to in Article 1 hereof in the
agreed deadline, provided such failure is not caused by the Beneficiary or due to force majeure, the Service
Provider shall pay to the Buyer a penalty for each day of delay amounting to 0.5% of the total value of the
specific services and/or spare parts ordered.
The contractual penalty referred to in paragraph 1 hereof shall start from the first day after the expiry
date of the agreed deadline for the performance of the contractual obligation and shall count until the day the
contractual obligation is performed, and at most until the day when the value of the calculated contractual
penalty reaches 10% of the value of the specific services and/or spare parts ordered.
If the Service Provider fails to perform a contractual obligation, the Beneficiary may charge a
contractual penalty of 10% of the total value of the services and/or spare parts ordered in each individual
case.
The Service Provider shall submit a credit note for the purposes of paying the contractual penalty
referred to herein within 8 days of receiving a written request from the Beneficiary.
The Beneficiary’s right to charge a contractual penalty shall not affect its right to demand damage
compensation.
FINANCIAL COLLATERAL
Article 11
Financial collateral that the Service Provider shall use to guarantee the performance of its obligations: a
bank guarantee for good performance, potential payment of contractual penalty, charging of costs referred to
in Article 9 hereof and removal of defects in the warranty period. The Service Provider shall submit the bank
guarantee at Contract signing, or within ten days of Contract signing by both parties, at the address of the
National Bank of Serbia, Procurement Department, Public Procurement Division, Nemanjina 17, Belgrade.
The bank guarantee shall be unconditional and payable on first demand.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 25 of 33
The bank guarantee may not contain additional payment conditions, deadlines shorter than those
specified by the Contracting Authority, smaller amounts or a different court jurisdiction for dispute
resolution, than specified by the Beneficiary herein.
The Service Provider shall submit a bank guarantee in the amount of 10% of the Contract value specified
in Article 2, paragraph 3 hereof.
The validity of the bank guarantee shall be ten days longer than the warranty period.
If during the validity period of the Contract the deadlines for the performance of the contractual
obligation change or other circumstances arise which prevent the performance of contractual obligations, the
validity of the bank guarantee must be extended.
Article 12
If the Service Provider fails to submit to the Beneficiary the credit note in the deadline specified in
Article 9, paragraph 2 and Article 10, paragraph 4 hereof, the Service Provider hereby authorises the
Beneficiary to charge contractual penalty and other costs against the bank guarantee set out in Article 11
hereof, in the amount of up to 10% of the total value specified in Article 2, paragraph 3 hereof.
WARRANTY PERIODS
Article 13
The Service Provider shall guarantee the quality of the services provided and spare parts replaced within
the deadlines set out in the bid referred to in Article 1 hereof.
The Service Provider shall respond to the request for servicing sent by the Beneficiary’s representative
(including by email) in the warranty period within 2 business days of the moment of receiving the request.
CONTRACT VALIDITY
Article 14
This Contract shall have legal effect as of the date it is signed by both parties and is concluded for a
period of 24 months.
Upon the exhaustion of the Beneficiary’s funds for the services under this Contract in the total amount
specified in Article 2, paragraph 3 hereof before the expiry of the deadline referred to in paragraph 1 hereof,
this Contract shall cease to be valid, of which the Beneficiary shall inform the Service Provider.
LIABILITY FOR LEGAL DEFICIENCIES
Article 15
The Service Provider shall deliver the goods to the Beneficiary free from any rights or claims of third
parties.
The Service Provider shall be liable to the Beneficiary if there is a right or claim of a third party relating
to the goods delivered that excludes, reduces or limits the right of the Beneficiary to their use and disposal.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 26 of 33
PROHIBITION TO ASSIGN OR PLEDGE CONTRACT-RELATED CLAIMS
Article 16
Contract-related claims may not be assigned to any other legal or natural persons, or pledged or used in
any other manner as collateral towards third parties.
The Service provider shall be liable to the Beneficiary in case of unauthorised assignment or pledging of
its claims referred to herein.
The Beneficiary shall have the right to damage compensation in case of non-compliance with this
provision.
TERMINATION
Article 17
Either party may terminate this Contract in case of non-performance of contractual obligations by the
other party. Non-performance is declared if a contractual obligation is not performed, if it is partially
performed or if it is performed, but not in the manner stipulated by the Contract.
The Party terminating the Contract shall inform the other Party of Contract termination by sending a
written notice via registered mail with a return receipt or via email.
CONTRACT CANCELLATION
Article 18
Either party may cancel the Contract.
The Parties shall agree that the notice period for the cancellation referred to in paragraph 1 hereof is 30
days starting from the day of the submission of a written notification of cancellation and evidence of its
justifiability.
If either party cancels the Contract without a justified and objective reason that can be substantiated by
evidence, the other party shall be entitled to charge the penalty in the amount of 10% of the total Contract
value on the basis of unjustified cancellation.
OTHER PROVISIONS
Article 19
Issues not regulated by this Contract shall be governed by the Swiss Federal Code of Obligations.
Article 20
The Service Provider shall immediately notify the Beneficiary in writing of any change in relation to the
fulfilment of requirements in the public procurement procedure during Contract validity and document it in
the prescribed manner, stating the number of the Contract in the Beneficiary’s records (ZIN No) and the
number of the public procurement – PP 375/2019.
Article 21
The Parties agree to resolve amicably any disputes under this Contract.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
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Any disputes that may arise herefrom or in relation hereto shall be conclusively resolved according to
the rules of Foreign Trade Arbitration at the Serbian Chamber of Commerce, in accordance with its
Rulebook. The arbitration shall be held in Belgrade.
The language of the arbitration procedure and correspondence shall be English.
Article 22
This Contract is made in 6 (six) identical copies, of which 3 (three) are intended for each party.
For the Service Provider For the Beneficiary
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
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9 INSTRUCTIONS TO BIDDERS ON PREPARING THE BID
9.1 THE LANGUAGE OF THE BID
The language of the bid may be either Serbian or English.
9.2 REQUIREMENTS RELATING TO BID PREPARATION
1) The bidder’s bid (and enclosures) should be manually numbered (every page individually) with a
clearly written number of the page out of the total number of pages (e.g. 1 of 2), initialled and stamped by the
bidder. The complete documentation (bid) should be punched, tied together with a string and sealed with
sealing wax.
The bidder may only submit one bid with the evidence on the fulfilment of requirements in the Tender
Documents specified in Chapter 4 – Requirements for participation referred to in Article 75 and instructions
on proving the fulfilment of the requirements.
The forms given in the Tender Documents must be correctly filled-out and signed.
2) Manner and deadline for bid submission: Bidders shall submit bids in sealed envelopes, by
registered mail or in person, at the address of the Contracting Authority: National Bank of Serbia, Nemanjina
17, with the following note:
“Bid for public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, do not open”.
The name of the bidder, address and telephone number, and the name of its authorised contact
person shall be written on the back of the envelope.
It is preferable that the bidder submits a copy of the bid along with the original.
Both the original and the copy must be placed in separate and sealed envelopes and placed in a single
envelope labelled “Bid for the public procurement of services – servicing and spare parts for the maintenance
of Kugler-Womako machine, PP 375/2019, do not open.”
The envelope with the original bid must be labelled “Original bid for the public procurement of services
– servicing and spare parts for the maintenance of Kugler-Womako machine, PP 375/2019, do not open.”
The envelope with the copy of the bid, in all aspects identical with the original, should be labelled “Copy
of the bid for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, do not open.”
DEADLINE FOR BID SUBMISSION:
9. September 2019 BY 10.00 am.
A bid shall be considered timely if it has arrived to the registry office of the Contracting Authority at
Nemanjina 17, Belgrade by by 9. September 2019, at 10.00 am.
A bid shall be considered untimely if it has not arrived to the registry office of the contracting authority
at Nemanjina 17, Belgrade by 9. September 2019, at 10.00 am.
3) Place, time and method of bid opening: Bid opening shall be public and performed immediately
after the expiry of the deadline for bid submission, on 9. September 2019, at 10.30 am, at Nemanjina 17,
Belgrade, in the presence of members of the Committee for this public procurement.
4) Requirements for representatives of bidders to attend the bid opening and negotiated
procedure: Bidders’ authorised representatives may participate in bid opening and negotiations. Prior to the
public bid opening and negotiated procedure, bidders’ representatives who are to attend the procedure of bid
opening and negotiations shall submit to the Contracting Authority letters of authorisation to prove their
capacity.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
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5) Contact: Email: [email protected] every business day (Monday–Friday) from 7.30 am to 4.30
pm.
9.3 LOTS
This public procurement is not split into lots.
9.4 BIDS WITH VARIANTS
Bids with variants are not allowed.
9.5 PARTICIPATION IN A JOINT BID OR AS A SUBCONTRACTOR
The possibility of participating in a joint bid or as a subcontractor has not been envisaged for this
procedure.
9.6 METHOD OF AMENDING, SUPPLEMENTING AND WITHDRAWING BIDS
Pursuant to Article 87, paragraph 6 of the LPP, a bidder may amend, supplement or withdraw its bid
within the deadline for bid submission. The amendment, supplement or withdrawal of bids shall be effective
provided the Contracting Authority receives the amendment, supplement or notice of bid withdrawal prior to
the expiry of the deadline for bid submission.
Bids shall be amended, supplemented or withdrawn in the manner specified for bid submission.
No bid may be amended, supplemented or withdrawn after the expiry of the deadline for bid
submission.
9.7 FULFILMENT OF REQUIREMENTS BY THE SUBCONTRACTOR
As the bidder is not allowed to outsource a portion of the relevant procurement to a subcontractor, the
fulfilment of requirements by the subcontractor need not be proved.
9.8 FULFILMENT OF REQUIREMENTS IN A JOINT BID
As the bid may not be submitted by a group of bidders, the fulfilment of requirements in a joint bid does
need not be proved.
9.9 BID ELIGIBILITY REQUIREMENTS
The services and goods offered must comply in all aspects with the requirements of the Contracting
Authority and the defined technical characteristics.
The invoice shall be issued based on the dispatch document and/or a record verifying the quantity and
quality of the services provided and goods delivered.
The payment term shall be specified starting from the date of receipt of a valid invoice for services
provided and spare parts replaced, verified by the Record of services provided and parts replaced. The
minimum payment term shall be 15 days from the date of the receipt of a valid invoice, and the maximum –
45 days. Advance payment cannot be accepted, i.e. a bid in which an advance payment is offered shall be
rejected as unacceptable.
The bidder must define the deadlines precisely, in accordance with the Bid Form.
Imprecisely defined deadlines (e.g. immediately, as agreed, from-to, successively, etc.) shall not be
accepted. If the bidder sets the deadlines imprecisely, the bid shall be deemed unacceptable.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
Page 30 of 33
9.10 PRICE
The price of the goods and services including all costs may be expressed in a foreign currency (euros), in
accordance with the EX WORKS parity (Incoterms 2010).
For bid-ranking purposes, the price shall be converted into dinars using the middle exchange rate of the
National Bank of Serbia on the date of bid opening.
If the Bidder’s goods are to be accompanied by a EUR.1 certificate, the Bidder shall state so in the Bid
Form, in the section Notes.
If an unusually low price is quoted in the bid, the contracting authority shall act in accordance with
Article 92 of the LPP.
9.11 FINANCIAL COLLATERAL
Financial collateral with which the bidder will guarantee the fulfilment of its obligations: a bank
guarantee for good performance, potential payment of contractual penalty, charging of costs referred to in
Article 9 hereof and removal of defects in the warranty period. The Service Provider shall submit the bank
guarantee at Contract signing, or within ten days of Contract signing by both parties, at the address of the
National Bank of Serbia, Procurement Department, Public Procurement Division, Nemanjina 17, Belgrade.
The bank guarantee shall be unconditional and payable on first demand.
The bank guarantee may not contain additional payment conditions, deadlines shorter than those
specified by the Contracting Authority, smaller amounts or a different court jurisdiction for dispute
resolution, than specified by the Beneficiary herein.
The Service Provider shall submit a bank guarantee in the amount of 10% of the Contract value specified
in Article 2, paragraph 3 hereof.
The validity of the bank guarantee shall be ten days longer than the warranty period.
If during the validity period of the Contract the deadlines for the performance of the contractual
obligation change or other circumstances arise which prevent the performance of contractual obligations, the
validity of the bank guarantee must be extended.
9.12 DETERMINING CONFIDENTIALITY
This procurement does not contain confidential information made available by the Contracting
Authority.
9.13 MANNER OF OBTAINING TECHNICAL DOCUMENTATION THAT CANNOT BE
PUBLISHED DUE TO ITS VOLUME AND TECHNICAL REASONS.
All necessary documentation has been published for this procurement.
9.14 ADDITIONAL INFORMATION AND CLARIFICATIONS
An interested person may request additional information or clarifications relating to bid preparation,
with the option of notifying the contracting authority of potential defects and irregularities in the Tender
Documents, in writing or via email: [email protected], by no later than five days before the expiry of the
deadline for bid submission.
The Contracting Authority will respond to the inquiry and publish the amendments and supplements to
the Tender Documents on the Public Procurement Portal and its website, link: Tenders.
Additional information and clarifications may be requested by email [email protected]
every business day (Monday–Friday), from 7.30 am to 4.30 pm.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
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Interested persons/bidders and the Contracting Authority shall communicate as set out in Article 20 of
the LPP, specifically:
− via email, while the Contracting Authority may also do so through the Public Procurement Portal and its
website, link: Tenders;
− if the Contracting Authority or the bidder submitted a document in the public procurement procedure by
email, the sender must request from the receiving party to acknowledge the receipt of such document
using the same means, which the other party is obligated to do when this is needed as proof of delivery.
Requesting additional information and explanations by telephone is not allowed.
9.15 ADDITIONAL EXPLANATIONS, CONTROL AND PERMITTED CORRECTIONS
Upon bid opening, the National Bank of Serbia may require that the bidder provide additional
explanations in writing which will help in the examination and evaluation of bids (Article 93 of the LPP).
Upon conclusion of the bid opening procedure, the Contracting Authority may, with the bidder’s
consent, correct arithmetic errors discovered during the examination of the bid.
Where there is a difference between the unit price and total price, the unit price shall prevail.
If the bidder does not accept the correction of arithmetic errors, the Contracting Authority shall reject
such bid as unacceptable.
9.16 USE OF PATENTS AND INTELLECTUAL PROPERTY RIGHTS
The patent fee and liability for the breach of intellectual property rights of third persons shall be borne
by the bidder.
9.17 REQUEST FOR THE PROTECTION OF RIGHTS
The request for the protection of rights shall be submitted to the Contracting Authority, and at the same
time a copy thereof shall be sent to the Republic Commission.
The request for the protection of rights may also be sent to the contracting authority by email:
[email protected], every business day (Monday–Friday) from 7.30 am to 4.30 pm.
The request for the protection of rights may be filed throughout the public procurement procedure
against any action of the Contracting Authority, unless otherwise specified by the LPP.
The request for the protection of rights challenging the type of procedure, the content of the public
invitation to bid or Tender Documents shall be considered timely if received by the contracting authority at
least seven days before the expiry of the deadline for bid submission, regardless of the manner of delivery,
and if the claimant informed the contracting authority of potential defects and irregularities in accordance
with Article 63, paragraph 2 of the LPP, which the contracting authority failed to remove.
The request for the protection of rights challenging the actions taken by the Contracting Authority
before the expiry of the bid submission deadline, and after the expiry of the deadline referred to in paragraph
4 hereof, shall be considered timely if submitted by the bid submission deadline at the latest.
Provisions of paragraphs 4 and 5 hereof shall not apply to persons not participating in this public
procurement procedure.
After making the decision to award the contract or suspend the procedure, the deadline for the
submission of the request for the protection of rights is 10 days from the date the decision on contract award
is published on the Public Procurement Portal.
The claimant who submitted the request for the protection of rights shall pay to the budget of the
Republic of Serbia (account number: 840-30678845-06, payment code: 153 or 253, model and reference
number: number or designation of the public procurement, purpose: Fee for RPR (request for the protection
of rights), contracting authority National Bank of Serbia, public procurement PP 375/2019, payee: budget of
the Republic of Serbia) a fee of RSD 60,000.00.
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
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The payment of the fee for the request for the protection of rights from abroad
The payment of the fee for the request for the protection of rights from abroad may be credited to the foreign
currency account of the Ministry of Finance – Treasury Administration:
NAME AND ADDRESS OF THE BANK:
National Bank of Serbia (NBS)
11000 Belgrade, Nemanjina 17
Serbia
SWIFT CODE: NBSRRSBGXXX
NAME AND ADDRESS OF THE INSTITUTION:
Ministry of Finance
Treasury Administration
Street Pop Lukina 7-9
11000 Belgrade
IBAN: RS 35908500103019323073
NOTE: When making the payment, please specify the following information – “details of payment” (FIELD
70: DETAILS OF PAYMENT):
– number of the public procurement procedure to which the request for the protection of rights pertains and
the name of the contracting authority in the public procurement procedure.
Please find below the instructions for payment in EUR and USD.
SWIFT MESSAGE MT103 – EUR
FIELD 32A: VALUE DATE – EUR - AMOUNT
FIELD 50K: ORDERING CUSTOMER
FIELD 56A:
(INTERMEDIARY)
DEUTDEFFXXX
DEUTSCHE BANK AG, F/M
TAUNUSANLAGE 12
GERMANY
FIELD 57A:
(ACC. WITH BANK)
/DE20500700100935930800
NBSRRSBGXXX
NARODNA BANKA SRBIJE (NATIONAL
BANK OF SERBIA – NBS BEOGRAD,
NEMANJINA 17
SERBIA
FIELD 59:
(BENEFICIARY)
/RS35908500103019323073
MINISTARSTVO FINANSIJA
UPRAVA ZA TREZOR
POP LUKINA 7-9
BEOGRAD
FIELD 70: DETAILS OF PAYMENT
SWIFT MESSAGE MT103 – USD
FIELD 32A: VALUE DATE – USD- AMOUNT
FIELD 50K: ORDERING CUSTOMER
FIELD 56A:
(INTERMEDIARY)
BKTRUS33XXX
DEUTSCHE BANK TRUST COMPANIY
AMERICAS, NEW YORK
60 WALL STREET
UNITED STATES
FIELD 57A: NBSRRSBGXXX
Tender Documents for the public procurement of services – servicing and spare parts for the maintenance of Kugler-
Womako machine, PP 375/2019, in a negotiated procedure without invitation to bid, pursuant to Article 36, paragraph 1,
item 2 of the LPP
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(ACC. WITH BANK)
NARODNA BANKA SRBIJE (NATIONAL
BANK OF SERBIA – NB BEOGRAD,
NEMANJINA 17
SERBIA
FIELD 59:
(BENEFICIARY)
/RS35908500103019323073
MINISTARSTVO FINANSIJA
UPRAVA ZA TREZOR
POP LUKINA 7-9
BEOGRAD
FIELD 70: DETAILS OF PAYMENT
8.18 STAMP
The bidder is not obligated to use a stamp when preparing a bid.
8.19 CONTRACT CONCLUSION
The Contracting Authority shall submit the public procurement contract to the bidder that was awarded
the contract within eight days of the expiry of the deadline for the submission of the request for the protection
of rights.