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17 December, 2007

NASA NASA Data Collection Tools Data Collection Tools --FormsForms

Presenter: Christian ArPresenter: Christian AráánnDate: December 6Date: December 6th th 2007 2007

Place: Bucharest, RomaniaPlace: Bucharest, Romania

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"You can tell whether a man is clever by his answers. You can tell whether a man is wise by his questions."

Naguib Mahfouz

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Data CollectionData Collection

Administrative records and other recurrent reports (Public and Private).

Estimating Expenditures: Survey of the actors in the fight against HIV/AIDS (Sources, Providers & Agents).

Using data collecting tools.

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Data Entry / Processing ToolsData Entry / Processing Tools

Data Collection Tool

Data ProcessingExcel® File

NASA Software

Estimations

Forms

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Defining a Strategy on Data collectionDefining a Strategy on Data collection

1st: Understand the HIV response “map” (which institution is doing what)

2nd: Research on data availability (what data is available and where)

4rd: Map the cooperativeness of the different actors for sharing the information

5rd: Available resources (time, money, personnel…) for conducting the data collection

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+ MoH

NAP

NGO “A”

Information availabilityInformation availabilityInformation system (reports on

expenditure and/or production of services)

National Response

NGO “B”STI Clinic

NASA researcher

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FormsForms

Useful tool to capture data from actors of the response to HIV

Different forms (National Response, Sources / Agents, Providers, Hospitalization of OI and Ambulatory care OI…)

Must be adapted to National requirements (respecting NASA principles)

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Form 1Form 1

Start building the Transactions / National Response Puzzle

Overview of National Response

Identify actors / key actors

Identify actors as in NASA roles: Sources, Agents or Providers

Helps to Organize and follow up the work (check list)

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Form 1Form 1

Analyze the National Response considering:

Amount of the resources mobilized by each organization (e.g.: the “20%” providers that capture “80%” of the expenditure)

By the ASC produced (to assure no ASC is left out)

By the BP (to assure no BP is left out; e.g.: a small NGO working in SW programmatic interventions)

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SOURCES Agents Financiers Prestataires

Public Ministere de la Sante Hôpitaux

Autres ministères CTA

CNLS Des autres ministères

ANCS

Bilatéral ONG Internationales ONG/OCB

Coopération bilatérale

Multilatéral

Cabinets médicaux

Hôpitaux privés

Laboratoire privée

Privée Ménages Pharmacies

Medicine Traditionnelle

Flux de financement

Système des Nations Unit et autres multilatéraux

ONG Internation

Form 1Form 1Build the National Response “map”:

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17 December, 200711

Form 1Form 1

Use lights in order to identify gaps or challenges:

Red: data not available

Yellow: available with difficulties

Green: data available

Red: no data

Yellow: partial data

Green: all data collected

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FormsForms

A C

Source Provider

ASC’s

B

Production Factors Beneficiary Pop.

F. Agent

Forms capture data necessary

to complete Transactions

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Not an Universal Form: Sources of Funds, Financial Agents or ProvidersDifferent Functions may need different forms.Must be adapted to each countries reality

Estimating expenditure expenditure reporting (different forms)

Data CollectionData Collection

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To follow resource “flows” (in order to answer the question “who finance” and “who purchase”?):

Capture data on Sources and Agents level

Data CollectionData Collection

P1

Source 1 Source 2

Agent 1

P2 P4P3

Agent 2 Agent 3

ASCi ASCi ASCi ASCi ASCi ASCi ASCiASCi

P5 P6

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Data on Sources and Agents level:

Identify “where the money comes from”.

Identify all actors in fight against HIV/AIDS.

Data CollectionData Collection

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To capture actual expenditure:

Capture data on Provider level (rarely available at FS or FA level)

Data CollectionData Collection

P1

Source 1 Source 2

Agent 1

P2 P4P3

Agent 2 Agent 3

ASCi ASCi ASCi ASCi ASCi ASCi ASCiASCi

P5 P6

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Data on Provider level:

Actual expenditure

Aids Spending Categories (Activities) data

Beneficiary Population data

Production Factors data

Data CollectionData Collection

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FormsForms

Forms help us to reconstruct financial flows (“follow the money”):

P1

Source 1 Source 2

Agent 1

P2 P4P3

Agent 2 Agent 3

ASCi ASCi ASCi ASCi ASCi ASCi ASCiASCi

P5 P6

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TransactionTransaction

NASA: we capture data “Bottom up” & “Top down”

P1

Source 1 Source 2

Agent 1

P2 P4P3

Agent 2 Agent 3

ASCi ASCi ASCi ASCi ASCi ASCi ASCiASCi

P5 P6

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Actors (Sources, Agents, Providers)

NASA DATA COLLECTION NASA DATA COLLECTION Short TermShort Term

NAP

National AIDS Program

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Actors (Sources, Agents, Providers)

NASA DATA COLLECTION NASA DATA COLLECTION Long TermLong Term

NAP

National AIDS Program