Guidelines for Electronic Grant Guidelines for Electronic Grant Applications to the NIH and Other US Applications to the NIH and Other US Government Funding OrganizationsGovernment Funding Organizations

Nancy Wray, Director of the Dartmouth Office of Sponsored Projects

Richard Waddell, assistant professor of medicine

Section of Infectious Disease & International Health

Dartmouth Medical School

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grants.gov Fundamentalsgrants.gov Fundamentals

Searching for opportunitiesSearching for opportunities

Searching for opportunitiesSearching for opportunities

Searching for opportunitiesSearching for opportunities

Registering with the grantor agencyRegistering with the grantor agency

Downloading the packageDownloading the package

Vinton_P_research_NIH.xfdVinton_P_research_NIH.xfd

Downloading the packageDownloading the package

Downloading the packageDownloading the package

Downloading the packageDownloading the package

Vinton_P_research_NIH.xfdVinton_P_research_NIH.xfd

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Prepare Your Application

All mandatory Grants.gov fields are highlighted and denoted with an asterisk. See Application Guide for additional NIH requirements.

Completing the application packageCompleting the application package

MUHAS Authorized OfficialMUHAS Authorized OfficialMUHAS Authorized officialMUHAS Authorized official

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Submit Application

Enter your Grants.gov username and password – you must be fully registered to successfully submit.

AOR

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Submit Application

Scroll to the bottom of the confirmation screen to receive:

•Grants.gov Tracking Number

•Date/ Time Stamp - grants are due 5 p.m. local time of the applicant org. on day of submission deadline.

AOR

The email noticesThe email notices

FirstFirst response from grants.gov: response from grants.gov: Application received, is being validated. Application received, is being validated. (Includes original file name and DUNS (Includes original file name and DUNS number.)number.)

Vinton_P_Research_NIH.xfdVinton_P_Research_NIH.xfd SecondSecond response from grants.gov: response from grants.gov:

Application validated, being prepared for Application validated, being prepared for grantor reviewgrantor review

ThirdThird response from grants.gov: response from grants.gov: Application received by grantor agencyApplication received by grantor agency

Warnings and ErrorsWarnings and Errors

FirstFirst response from grantor agency: response from grantor agency: Application received. If Application received. If warningswarnings or or errorserrors found, further action needed found, further action needed Warnings: not significant enough to affect Warnings: not significant enough to affect

processprocess Errors: significant enough to warrant Errors: significant enough to warrant

resubmissionresubmission Application will need to be resubmittedApplication will need to be resubmitted

Vinton_P_research_NIHver2.xfd

No Grants.Gov Errors!!No Grants.Gov Errors!! ThirdThird response from grants.gov: response from grants.gov:

Application received by grantor agencyApplication received by grantor agency

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AOR/SO, PI and contact receives emails Validation complete, check assembled application Validation complete, check assembled application –

Warnings only Action required – Errors and/or Warnings Action required – Missing or invalid eRA Commons

Username (only sent to AOR/SO) Action required – System Error SO has refused electronic application (rejected) NIH has auto-verified the application (after 2-day

viewing window)

Email Notifications – eRA Commons

Limited Time for Corrections !!Limited Time for Corrections !!

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Correction Window

As everyone is learning the new process, NIH will allow changed/corrected applications to be submitted to address errors/warnings in the five business days after the receipt date. All registrations must be completed prior to initial

submission

Initial application submission to Grants.gov must have been made by 5:00 p.m. local time on receipt date

Changes must be made in response to identified errors/warnings

Cover letter required

Limited Time Only

NIH eRA CommonsNIH eRA Commons

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From the Status screen use the Grants.gov tracking number to identify the submission and follow the link to view errors/ warnings.

Application Status shows eSubmission Error

PI View – Check Errors/WarningsPI

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Errors stop the submission process and must be addressed before the application can move on to Receipt & Referral.

Warnings may be fixed at the applicant’s discretion but do not require action for the application to move on.

If the PI corrects any Warnings or Errors, they should contact the AOR/SO. The AOR/SO must submit the entire changed/corrected application again through Grants.gov.

Errors & Warnings Errors and Warnings (NIH) Errors and Warnings (NIH)

No NIH Errors!!No NIH Errors!!

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Error-free applications result in an assembled application image –Accession Number assigned. Follow link to view image.

Application Status shows Received

PI View – Check Assembled ApplicationPI

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Checking the Assembled ApplicationSO

Accession number assigned when application image is generated.

Follow link to view image.

eApplication Status shows “Pending Verification”within 2-day viewing window, “Submission Complete”after it moves forward and “Refused”if Rejected by AOR/ SO.

Help Desks Help Desks

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Finding Help

Grants.govGrants.gov – registration, submission & PureEdge questions:

http://www.grants.gov/CustomerSupportGrants.gov Customer Service

• E-mail: support@grants.gov• Phone: 1-800-518-4726

eRA CommonseRA Commons – registration and post submission questions:Support Page: http://era.nih.gov/commons/index.cfm

eRA Commons Help Desk• Web support: http://ithelpdesk.nih.gov/eRA/• Phone: 1-866-504-9552 or 301-402-7469

Enter your own support ticket!

More information at…More information at…

NIH Hands-on Workshop.pptNIH Hands-on Workshop.ppt NIH SF424 R&R GuideNIH SF424 R&R Guide Dartmouth Tips on completing an Dartmouth Tips on completing an

SF424 R&R applicationSF424 R&R application

Asante sanaAsante sana for your timefor your time