Naming Convention for Position Titles Principles.pdf

Naming Convention for Position Titles Principles Page 1 of 6 Version: 1

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NAMING CONVENTION FOR POSITION TITLES PRINCIPLES PURPOSE

Position titles perform an important function in organisations; they provide an indication of the area of responsibility as well as where a person sits within the structural hierarchy. It is therefore important that a common nomenclature is utilised throughout the University; it also supports equity and assists to ensure that positions are classified uniformly.

SCOPE

These principles apply to all staff positions within the University.

PRINCIPLES

In maintaining a system of common titles the following objectives are fundamental:

the system be as broad as possible to encourage future career broadening rather than perceptually “locking” individuals into a particular role by virtue of a position title;

the system be as simple and consistent as possible, rationalising work unit and state specific arrangements which do not assist ready identification across the University;

identify the position in a way which is clear and recognisable;

indicate the main purpose and function of the position, by adding one or two descriptive words to the titles below relevant to the level of the position;

be simple and free of technical jargon;

indicate the relative level of the position within the University’s organisational structure;

be gender neutral;

appear consistently on all documentation for the position;

the system reflects the classification structure and its inherent relativities. New or variations to existing position titles are to be approved by the Director, People and Culture in consultation with the relevant Executive Staff member where the position is located, with final approval by the Vice-Chancellor and President where any significant change may be proposed. Professional Staff The following are the professional staff titles for the major job families within the University. Throughout the system of position titles, the term ‘Assistant’ is typically used, where appropriate to a position classified at Level 1 to 3. The title ‘Officer’ typically used at Level 4 to 6 and the title ‘Senior Officer’ at Level 7 or above.



1 Administration Levels 1 – 3 Administration Assistant

Levels 4 – 6 Administration Officer, Executive Assistant

Levels 7+ Senior Administration Officer, Executive Officer 2 Finance

Levels 1 – 3 Accounts Payable Clerk

Levels 4 – 6 Assistant Finance Officer, Revenue and Payments Officer, Debtors Officer, Bank Reconciliation Officer, Finance Officer, Security Compliance Officer, Budget Officer

Levels 7+ Senior Finance Officer, Management Accountant, Financial Accountant, Senior Management Accountant, Senior Financial Accountant, Financial Systems Officer

3 Strategy and Planning

Levels 4 – 6 Statistical Analyst, Reporting Analyst, Planning Officer

Levels 7+ Senior Statistical Analyst, Senior Reporting Analyst, Planning and Review Officer

4 Student Centres

Levels 1-3 Exams Assistant, Student Records Assistant

Levels 4-6 Exams Officer, Student Records Officer, Student Fees Officer, Admissions Processing Officer, Student Information Officer

Levels 7 + Senior Exams Officer, Senior Student Records Officer 5 Marketing

Levels 4 – 6 Marketing Officer, Advertising Officer

Levels 7+ Marketing Coordinator Manager 6 Capricornia College

Levels 1 – 3 Housekeeper, Catering Operation Traineeship, Wait Staff, Cold Larder Attendant, Kitchen Hand, Cook

Levels 4 – 6 Chef, Head Chef 7 Technical, Educational Technology and Computing

Level 4 Technology Assistant

Level 5 Technology Officer, Web Content Administrator

Level 6 Technology Officer (Ed. Tech), Senior Technology Officer, Assistant Analyst/Developer, Web Content Specialist

Levels 6 – 7 Network Engineer



Level 7 Technology Team Leader, Senior Technology Officer (Ed. Tech), Systems Engineer, Database Administrator, Analyst/Developer

Level 8 Senior Network Engineer, Senior Database Administrator, Information Architect, Senior Analyst/Developer (Technical), Senior Analyst / Developer (Service Leader)

Level 9 Technology Officer (L&T) 8 Trades, Security and Grounds

Or relevant Trade name as appropriate Levels 1 – 3 Facilities Attendant, Security Attendant, Groundsperson

Levels 4 – 6 Plumber, Electrician, Plumbing Supervisor, Electrical Supervisor, Leading Hand

Levels 7+ Operations Supervisor 9 Library

Levels 1 – 3 Administrative or Library Assistant

Levels 4 – 6 Library Officer or Library Technician, Curator (University Art Collection)

Levels 5 – 6 Librarian

Levels 7+ Senior Librarian, (Discipline) Librarian, Campus Library Manager, Liaison Librarian, Senior Liaison Librarian

Academic Titles Associate Lecturer Level A

Lecturer Level B

Senior Lecturer Level C

Associate Professor Level D

Professor Level E

Adjunct Professor Persons appointed to adjunct positions will normally hold a simultaneous position in another institution in the public or private sector.

An adjunct appointment should only be recommended when the person concerned will have a significant involvement in developing an aspect of the University’s links with industry, government, the professions or the wider community and/or the University’s research, learning and teaching profile.

Emeritus Professor University Council confer the title ‘Emeritus Professor’ on Professorial staff who have served the University in an outstanding manner. The title should not be regarded as a normal expectation for Professorial staff who leave or retire from the University.



It is recognition that the Professor has, through his or her association with the University, earned particular personal, professional, and/or community distinction, and/or has added in a particularly distinguished way through leadership and/or personal performance to the reputation of the University for research, scholarship, teaching, academic innovation, management and/or community service, and/or has through his or her work significantly enhanced the profile, reputation, and/or standing of the University within the higher education sector, and/or the community at large.

Course Coordinator Responsible for academic leadership and oversight of all courses allocated to them

Head of Program Responsible for administering a program and ensuring appropriate resources are allocated

Research Titles (Support Research - Only Employees and Principal Research Employees)

Support Research Only Equivalent to HEW Levels 1-7: typical activities Employee (Level 1-7) Outlined in current enterprise agreement

Research Officer, Equivalent to Level A Postdoctoral Research Fellow

Senior Research Officer Equivalent to Level B /Senior Postdoctoral Fellow

Research Fellow Equivalent to Level C

Senior Research Fellow Equivalent to Level D / Principal Research Fellow / Associate Research Professor

Professorial Research Fellow Equivalent to Level E / Research Professor

Line Management/Supervisor Titles The following titles are assigned to supervisory roles Team Leader This role provides guidance and advice to a team. May

include budgetary responsibility.

Coordinator This role coordinates functions within a work unit. May include budgetary and human resource responsibility.

Assistant Supervisor Used to describe a position which is assigned by a nominated supervisor the responsibility for supervising day to day tasks.

Supervisor Used to describe a position which is formally assigned the responsibility of supervising one or more staff or a group of staff. A supervisor is the head of either an organisational unit or a functional unit. The expectation of the University is that any staff member appointed to the role of head of an organisational unit or head of a function unit shall supervise



staff.

Project Manager Position is responsible for the budget, resources and outcomes of a project.

Manager Is restricted to those positions which are specifically designated responsibility for a functional or organisational unit, as determined by the approved structure for the functional or organisational unit. The title of Manager is normally only ascribed to a professional staff position classified at HEW 9 or above.

Head of Department Note: we don’t have these positions at the moment, however could be left here in case they are ever re-introduced.

Senior Staff Means an employee appointed to the position of Vice-Chancellor, Deputy Vice-Chancellor, Pro-Vice-Chancellor, PVC and Executive Dean, Dean of School or a position with a level of remuneration equivalent to that of a Dean of School, or head of the Central Queensland Conservatorium of Music, or an employee or group of employees at HEW Level 10 i.e. employees who are remunerated at a salary level of HEW Level 10 or above, and who are referred to as Senior Staff who are bound by this Agreement.

Associate Director / Position reports directly to a Director and must manage a sub-Deputy Director group; have responsibility for the outcome or implementation of an action/program that has strategic impact across the University and have resource management responsibility. Head of Centre The title of Head of Centre is a restricted title determined by

the Vice-Chancellor, and may only be used for positions responsible for a University Research Centre.

Associate / Assistant / Associate Deans report to the Dean or the PVC and Executive Deputy Dean Dean. They have defined responsibilities for a subsection of a school or of a portfolio such as Learning and Teaching or Research. Institute Director The title of Institute Director is a restricted title determined

by the Vice-Chancellor, and may only be used for positions responsible for a Research Institute. The level of accountability and responsibility is the same as a Director or Dean.

Director The title of Director is a restricted title determined by the Vice-Chancellor, and may only be used for positions responsible for a professional organisational unit (Directorate) and report to a Deputy Vice-Chancellor. Directors have significant budgetary and human resource responsibility for a defined area such as Information Technology, Facilities Management or Marketing etc.

Academic Registrar Limited to the designated person responsible to plan, organize and manage those activities related to student academic and administrative management, including the full range of student access, development, personal and accommodation services.



Dean This title is limited to the position of head of a School within a Faculty. Deans have significant budgetary and human resource responsibility within a Faculty. They define the direction of the School and identify strategies for the School.

Head of Campus Limited to the Head of a Campus.

Pro Vice-Chancellor Limited to specific senior management positions with a portfolio of significant strategic objective. Examples include: Learning and Teaching, Research, Engagement or Indigenous Engagement.

Executive Positions

University Secretary Secretary to the University Council and is responsible for the

processes of governance within the University through the Council and its sub-committees.

Chief Financial Officer Limited to the head of the Financial Services Division and member of the Executive.

Pro Vice-Chancellor Limited to Head of Faculty Positions. and Executive Dean

Deputy Vice-Chancellor This title is limited to the head of a portfolio as designated by the Vice-Chancellor and President.

Vice-Chancellor and This title is limited to the appointment by the University President Council of the head of the University (Chief Executive Officer

for the University).

COMPLIANCE AND MONITORING

Director, People and Culture will ensure these Principles are kept up-to-date. Senior Employee Relations Advisor will ensure compliance with this information.

DEFINITIONS

As outlined above.

Approval Authority Vice-Chancellor and President

Administrator Director, People and Culture

Original Approval Date 12 December 2011

Amendment History

Date of Next Review 12 December 2014

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