Enterprise Project Management in a Project Management Office

Name: Lettie KleynhansTitle: Snr EPM ConsultantCompany: GijimaAstSession Code: WTB222

Why PMO??? Successful project delivery is often seen as something out of reach for most organizationsOrganizations are particularly exposed since their projects have thousands of stakeholders who may not understand the complexity of delivering projects on time and within budget

Why PMO???

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In our experience we know that simply implementing a software system does not lead to more successful projects A holistic approach must be taken whereby organizations consider not only the technology but also

the process (project management methodologies) and the people (organizational structure and skills).

Management by Projects in Organisations

To enhance performance departments and agencies need to advance the integration of modern methods, including management by projects into the hearts of their management practices.

Management by projects plays a pivotal role in the implementation and monitoring of your strategy. As you deliver your projects any progress made is a step closer to meeting your strategic goals.

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What has caused Interest in PMO

Department Heads/Executives frustrations with strategy failure

The Need for Increased accountabilityMore rapid decision makingContentious budgeting – poor resource capacity planningUnfulfilled ROI promises from IT systems – lack of integration

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Goal Non-congruency, conflict and mis-alignment

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Maximize Citizen Value

Mission Strategy

Stra

tegi

es

Mea

sure

s

Acco

unta

bilit

y

Tools, Technology, Training and Knowledge Transfer

Alignment with Business Objectives

Integrated Delivery Framework

Real-time Executive Decision Support

Collaboration and Project Management

Portfolio Management

Programs, Initiatives

Corporate Strategy

Investment, Resource and Prioritization Decisions

Integrated Portfolio of Managed Projects

Consistent, Repeatable Project Delivery

EnterpriseResource Management

Projects

Delivery of sustainable value to the orgnisation

How GijimaAst Brings it All TogetherTo obtain optimum alignment between the strategic priorities, business plans, programmes and projects. Ensure better service delivery (better products or services, faster and more cost effectively). Improve risk management and quality control. Improve project governance e.g. ensuring the right people take the necessary decisions at the right time. Enhance the planning processes around the procurement of goods and services Ensure reliable and verifiable uptake of budget as projects progress leading to improved expenditure monitoring.

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Bring back business as Usual

I want to say: if you buy into the GijimaAst methodology of executing your organization's strategy through management by projects, as you master it, you are actually bringing back business as usual as it becomes a way of life!

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GijimaAt PMO Offerings

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PMO Theme

People + Project = Strategic Execution

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What is a PMO?

A PMO is a centre of expertise that provides:

The organisational focus on improving the management of

projects, programs and portfolios

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PMO Process Mapping in your Organisation

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PMO Start up

Processes

People + Project = Strategic Execution

Pro

ject

Met

ho

do

log

y

PMOOperationalProcesses

Project Management

processesProject

Management Methodology/

Governance

10 Steps PMO Start up process

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Yes

Yes

Project management

process

1. Identify

programmes

2. Develop an

Organisational structure

3.Program

management Infrastructure

4.Project Leads

5.Work Plan

6.Consolidation of work plan

7.PMO Review

with PM

8.Baselines

plan

9. Program

monitoring

10. PMO Facilitates update of cycles

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PMO Start up

Processes

People + Project = Strategic Execution

Pro

ject

Met

ho

do

log

y

PMOOperationalProcesses

Project Management

processesProject

Management Methodology/

Governance

PMO Process Mapping in your Organisation

Scope of initiatives

Portfolio Management

Program Management

Project Management

Tactical TIT Business-IT Enterprise

Strategic

Scope of Work

PMO Operational Processes

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PMO Start up

Processes

People + Project = Strategic Execution

Pro

ject

Met

ho

do

log

y

PMOOperationalProcesses

Project Management

processesProject

Management Methodology/

Governance

PMO Process Mapping in your Organisation

PM – Framework Process Design

Phase of a Project

InitiationProject Start up

PMO Process Mapping in your Organisation

Intermediate Phase

Managing the Project

EndingPhase

ProjectCloseout

ProcessGroups

Pre-InitiationProcess

InitiationProcess

PlanningProcess

ExecutionProcess

Monitoring& ExecutionProcess

ClosingProcess

PMBOK/PRINCE2 Approach

PMO Process Mapping in your Organisation

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PMO Start up

Processes

People + Project = Strategic Execution

Pro

ject

Met

ho

do

log

y

PMOOperationalProcesses

Project Management

processesProject

Management Methodology/

Governance

Methodology & Governance

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Launching a Project Office in Your Organisation

There are seven primary components to any Project Office;

Project SupportProcess, Standards, and MethodologiesTrainingConsulting and Mentoring Project Office Personnel ProfilingProject AuditingSoftware tools implementation and support

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Enterprise Project Management Software Tool

The EPM Way

Microsoft Project Professional

2007

Save

Publish

Update

Documents

Risk

Issues

My work

Project

Resource

Reporting

Approvals

Benefits of the EPM Solution

Gain visibilityProvide insightsEfficiently manage finances and resources for projects and programsCollaboration and communication Leverage integration with Microsoft Office System programs and other existing software infrastructure.Customize the EPM Solution to meet your organization’s unique needs

Slide 26

The Project Community

Executives

Program/Portfolio Managers

Resource Managers/Line Managers

Project Manager

Project Coordinators/Administrators

Team Members

EPM Administrator

EPM Dashboards

Dashboard Health Indicators

Dashboard Health Report

Milestone Report

Project

Tracking Information View

Visual Reports

Excel Reports

Enterprise Resource Pool

Resource Center

Data Analysis Reporting

Data Analysis Reporting

Custom Reports

Monthly Report

Quarterly Report

Weekly Report

Annual Report

Custom Reports

question & answer

www.microsoft.com/teched

International Content & Community

http://microsoft.com/technet

Resources for IT Professionals

http://microsoft.com/msdn

Resources for Developers

www.microsoft.com/learning

Microsoft Certification & Training Resources

Resources Tech·Ed Africa 2009 sessions will be made available for download the week after the event from: www.tech-ed.co.za

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© 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS,

IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.