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NACLIN2007 NACLIN2007 1 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

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Page 1: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 11

Importance of backups

for Information Lifecycle Management

in Automated and Digital Libraries

Mrs. Gayathri

Sen

Chief Librarian,

PESIT

BANGALORE

Page 2: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 22

Why this paper?

Page 3: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 33

Librarians are busy with

Usual activities like

Classification

Cataloguing

Automation

Reference

service

Public Relations

Etc.,

Page 4: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 44

In medium sized Libraires

If not you, who?

If not now, when?

Page 5: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 55

No excuse for disasters

•Lack of time

•Lack of awarness

•Lack of expertise

Page 6: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 66

What is backup?

Ensuring that if a man made or natural

disaster occurs, we will be prepared to

deal with it in such a manner that the

academic service continue without

Disruption

Or

If there is a disurption, it is restored as

rapidly as possible

Page 7: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 77

Best practice

Plan in advance before actual

disaster

happens

Page 8: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 88

Data backups

1. How effectively can we perform, if our e-mails, correspondences, documents, reports and databases got wiped out?

2. How long will it take for us to build it from scratch?

3. Can you muster the energy and enthusiasm to recreate?

Page 9: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 99

With reference to Library what to backup ?

1. Bibliographical data or metadata

2. Full text contents of digital libraries - like faculty

publications, syllabus and question papers, project reports

3. Official correspondences, letters, internal communications

and reports

4. E-mails sent and received

5. Students and faculty downloads if done in library systems

in their designated folders

Page 10: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 1010

Educate Library staff regarding

1. Security awareness

2. Are we providing data security to our users

3. Importance of User ID and Password

4. Validity issues-Making old/lost Borrower’s card

invalid

5. Access Security to all systems

Page 11: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 1111

Factors to be kept in mind

1. Data backup and restoration

• At what periodicity – hourly, daily, weekly

In our .….

2. Imagine the hard work of years being lost just because

a file is deleted unknowingly by some staff

• Critical data – Circulation information

Page 12: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 1212

Operating System

• Update with required supporting patches and softwares?

• All required software downloads which was being used

during process of evaluation of the application program

till date

Page 13: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 1313

Take care of

• Physical security

• Hardware and other equipments secure ?

• Virus protection

• Updated and virus software available and being used

periodically are legal

• Account and password

• Only authenticated personnel to have access

Page 14: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

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Backup options and Methods

a)Mirroring the entire hard disk

containing data into another partition,

which is identical

b) Auto backup excellent as a primary

measure

c) Hard disk, DVD, CD-Rom, Zip, etc.,

LIB_SERVER
Page 15: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 1515

OptionsOptions Portable external hard drives – Up to 160 GB Portable external hard drives – Up to 160 GB

capacity available and convenient to use. Cost capacity available and convenient to use. Cost

varies from Rs.2500 to 5000 depending on the varies from Rs.2500 to 5000 depending on the

storage capacity.storage capacity.

Rewritable DVD drives - For medium-size backups Rewritable DVD drives - For medium-size backups

of 20GB or less. Cost varies from Rs.1500 to of 20GB or less. Cost varies from Rs.1500 to

Rs.3500 depending on internal or external. Cost of Rs.3500 depending on internal or external. Cost of

rewritable DVD is approximately Rs.50. Cost of once rewritable DVD is approximately Rs.50. Cost of once

writable is Rs.20. writable is Rs.20. Cont…..Cont…..

Page 16: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 1616

OptionsOptions

Tape Drives - Tape can hold several gigabytes of Tape Drives - Tape can hold several gigabytes of

data, 40GB to 80GB capacity. Cost of drive is data, 40GB to 80GB capacity. Cost of drive is

approximately Rs.40,000 and of the tape from approximately Rs.40,000 and of the tape from

Rs.1300 to Rs.1500 for the above capacity.Rs.1300 to Rs.1500 for the above capacity.

USB-Powered Drives – also called pen drives can USB-Powered Drives – also called pen drives can

store up to 4GB data. Cost varies from Rs.600 to store up to 4GB data. Cost varies from Rs.600 to

Rs.2500 depending on storage capacity.Rs.2500 depending on storage capacity.

Cont….Cont….

Page 17: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 1717

OptionsOptions

Compact Disks – are good for backing up small Compact Disks – are good for backing up small

quantities of data up to 700 MB costs Rs10 to quantities of data up to 700 MB costs Rs10 to

15 per CD which is once writable. Rewritable 15 per CD which is once writable. Rewritable

around Rs.30.around Rs.30.

Floppies – For smaller back ups for different Floppies – For smaller back ups for different

files or circulation transaction hourly backup .files or circulation transaction hourly backup .

Paper – Not viable in the present day Paper – Not viable in the present day

automated environments automated environments

Cont…Cont…

Page 18: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 1818

Network-attached storage (NAS) devices storage Network-attached storage (NAS) devices storage

capacities of hundreds of gigabytes to several capacities of hundreds of gigabytes to several

terabytes of data.terabytes of data.

Storage Area Network (SAN)- A storage device is Storage Area Network (SAN)- A storage device is

a machine that contains disks for storing terra a machine that contains disks for storing terra

bytes to peta bytes of data. Cost for both these bytes to peta bytes of data. Cost for both these

options runs into several lakhs depending on options runs into several lakhs depending on

storage capacity.storage capacity.

Solutions to store the entire data at a different Solutions to store the entire data at a different

site daily at a given time site daily at a given time

OptionsOptions

Page 19: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 1919

Backup guidelines

a)2 sets of backup

• Live

• Off site location

b) Different medias

• Mirroring the drive

• Any other media like tape, external hard

drive

Page 20: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 2020

At PESITProcessor AMD dual core3800+Mother board TYAN S2865 boardMemory 2GB RAMHard disk SATA-II 500GB , HDD(x5nos), 80GB(x2nos) HitachiFlopy disk drive 1.44 MB FDD\DVD writer Sony 16xDisplay card Built inDisplay unit 15” CRT colour monitorRAID card High point 1820A 8-port SATAKeyboard LogitechEthernet card Built in Gigabit cardServer Cabinet ATX with 500 watt smps

Page 21: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 2121

Future plans

1) Outsource to vendors for online backups in a different

location may be daily or periodically depending on the

cost

2) UniVault XL 1000 series

Univault XL 1000 – Standard : upto 925 GB storage

Univault XL 1000 – Ultra : 925GB to2100GB usable

storage

Contd…

Page 22: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 2222

Future plans

UniVault XL 1000 series- Store all critical and non critical information in one location- Securely share information with any computer

in the network- Lock access to data and reduce chances of information theft

- Rid the burden of taking frequent backups to

save information from computer failures

- Instant recovery of infected data files

Page 23: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 2323

Why Univault?

•Cost effective

•Online information content not critical-

unlike bank transactions

•Users can wait for an hour or two till the OS

and application software is loaded

•Data corruption reduced

•Secure OS

Page 24: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 2424

Contact InformationContact Information

www.tidaldata.comwww.tidaldata.com

Tidal Data Solutions Pvt. Ltd.Tidal Data Solutions Pvt. Ltd.

PESIT Campus, 100 ft. Ring Road,PESIT Campus, 100 ft. Ring Road,

BSK III stageBSK III stage

Bangalore – 560085Bangalore – 560085

IndiaIndia

+91 80 2672 0670 /39/45+91 80 2672 0670 /39/45

Fax: +91 80 2672 0642Fax: +91 80 2672 0642

Page 25: NACLIN20071 Importance of backups for Information Lifecycle Management in Automated and Digital Libraries Mrs. Gayathri Sen Chief Librarian, PESIT BANGALORE

NACLIN2007NACLIN2007 2525

THANK YOU