N107 - High School Graduation Rate Indicator Status File ...€¦ · Web view2.doc DOCUMENT HISTORY. Version Number Date Summary of Change 1.0 This file specification was not used

U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

N107 - High School Graduation Rate Indicator

File SpecificationsVersion 6.2SY 2009-10

October 2010

U.S. DEPARTMENT OF EDUCATION N107 – High School Graduation Rate Indicator File Specifications v6.2

This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-09-O-0044 with 2020 Company, LLC. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of EducationArne DuncanSecretary

Office of Planning, Evaluation and Policy DevelopmentCarmel MartinAssistant Secretary

October 2010

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, N107 – High School Graduation Rate Indicator File Specifications, Washington, D.C., 2010.

This technical guide is also available on the Department’s Web site at: http://www.ed.gov/edfacts

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s Alternate Format Center at (202) 260–0852 or (202) 260–0818.

October 2010 i SY 2009-10

http://www.ed.gov/edfacts


DOCUMENT CONTROLDOCUMENT INFORMATION

Title: N107 - High School Graduation Rate Indicator File Specifications

Revision: Version 6.2

Issue Date: October 2010

Security Level: Unclassified – For Official Use Only

Filename: 2.doc

DOCUMENT HISTORYVersion Number Date Summary of Change

1.0 This file specification was not used for SYs 2003-04 and 2004-05.2.0 Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc.) of this file

specification is used to build files for SY 2005-06.3.0 Version 3.0 or subsequent updates (i.e., 3.1, 3.2, etc.) of this file

specification is used to build files for SY 2006-07.4.0 Version 4.0 or subsequent updates (i.e., 4.1, 4.2, etc.) of this file

specification is used to build files for SY 2006-07.5.0 Version 5.0 or subsequent updates (i.e., 5.1, 5.2, etc) of this file

specification is used to build files for SY 2008-09.6.0 March 2010 Updated specifications for SY 2009-10.

Added collection of data by subgroups.6.1 July 2010 1.2 - Clarified that submission of data by subgroup is optional

for SY 2009-10 2.0 – Added question “are records required by subgroup for SY

2009-10” and revised “what records are required” 2.0 – Deleted question “can the permitted value “NA-not

applicable” be used with other permitted values” 4.2 and 5.2 – Removed “NA” as a permitted value for the field

“status.” 4.3.2, 4.3.3, 5.3.2, and 5.3.3 - Corrected data file examples by

adding another filler field in each row to match data record layouts.

6.2 October 2010 2.0 – Corrected error in the text by changing Elementary/Middle Additional Indicator to High School Graduation Rate.

4.2-1, 5.2-1 - Added NA as Status value

October 2010 ii SY 2009-10


RELEASE AUTHORIZATION Name Signature / DateAuthorQARelease Authority

October 2010 iii SY 2009-10


PREFACEThis document provides technical instructions for building files that can be submitted through the Education Data Exchange Network (EDEN). This document is used in coordination with the EDFacts Workbook, EDFacts Business Rules Guide and the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K through 12, educational data residing at the U.S. Department of Education. The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

October 2010 iv SY 2009-10


CONTENTSDOCUMENT CONTROL.....................................................................iiPREFACE...................................................................................... iv1.0 PURPOSE.................................................................................1

1.1 Changes from SY 2008-09 File Specifications..............................................11.2 Requirements for Submitting this Data Group...............................................1

2.0 GUIDANCE FOR SUBMITTING THIS FILE......................................33.0 FILE NAMING CONVENTION.......................................................6

3.1 Population Status..........................................................................................64.0 LEA HIGH SCHOOL GRADUATION RATE INDICATOR FILE..............7

4.1 Header Record Definition..............................................................................74.2 Data Record Definition..................................................................................84.3 LEA High School Graduation Rate Indicator File Examples........................114.3.1 Partial Record Sample for Fixed Format LEA High School Graduation Rate

Indicator File................................................................................................114.3.2 Partial Record Sample for Comma–Delimited File Format LEA High School

Graduation Rate Indicator File.....................................................................124.3.3 Partial Record Sample for Tab–Delimited File Format LEA High School

Graduation Rate Indicator File.....................................................................135.0 SCHOOL HIGH SCHOOL GRADUATION RATE INDICATOR FILE.....14

5.1 Header Record Definition............................................................................145.2 Data Record Definition................................................................................155.3 School High School Graduation Rate Indicator File Examples....................185.3.1 Partial Record Sample for Fixed Format School High School Graduation

Rate Indicator File.......................................................................................185.3.2 Partial Record Sample for Comma–Delimited File Format School High

School Graduation Rate Indicator File.........................................................195.3.3 Partial Record Sample for Tab–Delimited File Format School High School

Graduation Rate Indicator File.....................................................................20

October 2010 v SY 2009-10


1.0 PURPOSEThis document contains instructions for building fixed and delimited files to submit EDFacts Data Group: High School Graduation Rate Indicator Status, DG557. The definition for this data group is in the row “Table Name” in Table 4.2-1.

The data collected using this file specification are used to monitor and report performance on programs and activities supported by the Elementary and Secondary Education Act, as amended.

A separate document contains the XML file formats. General guidance for constructing all file types may be found in the EDFacts Workbook.

1.1 Changes from SY 2008-09 File Specifications

There have been significant changes to this file specification that resulted in changes to the record layouts. Collection of data by subgroups has been added to this file specification.

1.2 Requirements for Submitting this Data Group

This section contains two tables that summarize the reporting requirements. The first table contains the reporting period and the education units included or excluded. The second table contains the required categories and applicable totals.

Table 1.2-1 High School Graduation Rate Indicator,, Core Reporting RequirementsSEA LEA School

Reporting Period School year

The high school graduation rate indicator is the indicator used for the AYP calculations for SY 2009-10.

Education units reported

This file is not submitted at the SEA level

Operational LEAs with high school grades

Operational schools with high school grades

Education units not reported

Closed, inactive, or future LEAs LEAs that do not have high school grades.

Closed, inactive, or future schools Schools that do not have high school grades.

The following table indicates the valid combinations of categories. An “X” in the column indicates that the column must be populated when reporting that particular category. The acronyms in the Table Name column represent the technical name of the data used in the file.

October 2010 1 SY 2009-10


Table 1.2-2: High School Graduation Rate Indicator Tables, Required Categories

Table NameCategory

SetMajor Racial Ethnic Group

Disability Status (IDEA)

LEP Status(Only)

Economically Disadvantaged

StatusStatus Comments

HSGRDRTIND A X X Status for each major racial ethnic group

HSGRDRTIND B X X Status for children with disabilities (IDEA)

HSGRDRTIND C X X Status for students who are LEP

HSGRDRTINDD

X XStatus for students who are economically disadvantaged

HSGRDRTIND X All students

New! Submission of data by subgroups (category sets A through D) is optional for SY 2009-10. Submission of data for all students is required for SY 2009-10.

October 2010 2 SY 2009-10


2.0 GUIDANCE FOR SUBMITTING THIS FILEThis file specification is used to collect the high school graduation rate indicator.

See below for additional guidance concerning this file.

What are the permitted values for status?For any school or district, the high school graduation rate indicator has one of the following statuses for each student subgroup and for all students:

METADDIND: The school or district met the high school graduation rate indicator for a student subgroup or for all students.

NOTMETADDIND: The school or district did not meet the high school graduation rate indicator for a student subgroup or for all students..

TOOFEW: The number of students in the school or district or for a student subgroup was less than the minimum group size outlines in a state’s consolidated accountability workbook necessary required to reliably calculate the high school graduation rate indicator.

NOSTUDENTS: There are no students in a student subgroup. If no students are in the school or district, the school or district should not be included in this file. However, if schools or districts with no students are included in the file, the status would be “NOSTUDENTS.”

MISSING: The status of the high school graduation rate indicator for a specific school or district is not available at the time the file is prepared.

Why is “NA – Not applicable” a permitted value for status?Schools or districts that are not required to meet the high school graduation rate indicator (for example, elementary schools) should not be included in the file. However, if an SEA decides to include them in the file they should be reported as “NA – not applicable.”

New! Are records required by subgroup for SY 2009-10?No. Only the “all students” records are required. Submission of data by subgroups is optional for SY 2009-10.

Revised! What records are required?Each school or district with a 12th grade must have an “all students” record. If data are reported by subgroup, each school or district will have records for each category set and for all students. A school or district does not have to have records for each of the permitted values of the category A major racial ethnic group

Category set or all students Number of records per school or districtCategory set A – major racial ethnic group One or moreCategory set B – LEP status (only) OneCategory set C – disability status (only) One

October 2010 3 SY 2009-10


Category set or all students Number of records per school or districtCategory set D – economically disadvantaged status OneAll students One

Each record in the file indicates the status of the High School Graduation Rate Indicator for a specific student subgroup or “all students”. For example, if a school met the High School Graduation Rate Indicator Status for economically disadvantaged students, the record would indicate “ECODIS” in the field for “Economically Disadvantaged Status” and “METADDIND” in the field for “Status.” When reporting the indicator for all students, only the field “Status” is used. The status for “All Students” is the result of the participation of all students. It is not the overall designation of the district or school.

How are statuses reported by major racial ethnic group?The permitted values are:

White (not Hispanic) / Caucasian Black (not Hispanic) / African American Hispanic / Latino – use if includes Puerto Ricans Hispanic (not Puerto Rican) Puerto Rican Asian – Use if doesn’t include Pacific Islanders Asian / Pacific Islander American Indian / Alaska Native / Native American Multicultural / Multiethnic / Multiracial / Other Filipino Native Hawaiian / Other Pacific Islander / Pacific Islander

Which permitted values should be used for the category major racial and ethnic?States should use whichever permitted values best align with the major racial ethnic subgroups used to determine adequate yearly progress (AYP) as outlined in their State Accountability Plan.

Do any other file specifications collect related data?Yes. Under ESEA as amended, states determine the Adequate Yearly Progress (AYP) status of each school and district. Each school and district receives one overall AYP designation, collected in N/X103 Data Group DG 32. This determination is based on the evaluation of each subgroup within a school or district. The matrix below illustrates the relationship between AYP status and the indicators used to calculate it and EDFacts data groups and files.

October 2010 4 SY 2009-10


AYP Status 1

N/X103, DG32 (N/X103, DG 617)Reading/Language Arts Mathematics Other indicators

95% Participation

AMO Status by Subgroup

95% Participation

AMO Status by Subgroup

Elementary/secondary

High school graduation rate

N/X110, DG553

N/X111, DG552

N/X108, DG555

N/X109, DG554

N/X106, DG556

N/X107, DG557

1 When a school or district is below the “N” size, the ‘small school review’ is used to determine AYP status. The “small school review” is referred to as the Alternative Approach Status (DG617) in N/X103.

October 2010 5 SY 2009-10

T hi s fil e


3.0 FILE NAMING CONVENTIONBeing able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the state. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for High School Graduation Rate Indicator file submissions:

sslevHGSCHGRDvvvvvvv.ext

Where:ss = Two–character USPS State Abbreviation for the submitting SEA.lev = Three–character abbreviation for the level submitted. Use:

LEA for a Local Education Agency High School Graduation Rate Indicator submissionSCH for a School High School Graduation Rate Indicator submission

Filename = HGSCHGRD (no more than nine characters).vvvvvvv = Up to seven–character alphanumeric string designated by the

SEA to uniquely identify the individual submission (e.g., ver0001, v010803).

.ext = Three–character file extension identifying the file format as follows:

.txt – fixed format

.csv – comma–delimited format

.tab – tab–delimited format

3.1 Population Status

The “Pop” column in the header and data records is coded as follows:

M - Mandatory, this field must always be populated A - This field is populated in accordance with table 1.2-2O - Optional, data in this field is optional

October 2010 6 SY 2009-10


4.0 LEA HIGH SCHOOL GRADUATION RATE INDICATOR FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the LEA High School Graduation Rate Indicator File. The file type is specified in the header record.

4.1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.

See Section 4.3 for examples of the header record.

Table 4.1–1: High School Graduation Rate Indicator, LEA Header RecordData Element

NameStart

Position Length Type Pop Definition / Comments Permitted Values

File Type 1 50 String M Identifies the type of file being submitted.

LEA HS GRADUATION RATE INDICATOR STATUS

Total Records In File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).

File Reporting Period

118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 2009-2010 or 2009 2010).

Filler 127 278 String M Leave filler field blank.

Carriage Return / Line Feed (CRLF)

405 1 M

October 2010 7 SY 2009-10


4.2 Data Record Definition

Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide a single status value for each agency.

See Section 4.3 for examples of the Data Record.

Table 4.2–1: High School Graduation Rate Indicator, LEA Data Record Data Element

NameStart


File Record Number

1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 – State Education Agency

ID 4State LEA Identifier

15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.


Table Name 49 20 String M An indication of whether the district met the High School Graduation Rate requirement in accordance with state definition.

HSGRDRTIND

October 2010 8 SY 2009-10


Data Element Name

StartPosition Length Type Pop Definition / Comments Permitted Values

Major Racial Ethnic Group

69 15 String A The major racial and ethnic groups states use for accountability and assessment data.

MA - AsianMAN - American Indian / Alaska Native or Native AmericanMAP - Asian / Pacific IslanderMB - Black (not Hispanic) or African AmericanMF - FilipinoMHL - Hispanic / LatinoMHN - Hispanic (not Puerto Rican)MM - Multicultural or Multiethnic or MultiracialMNP - Native Hawaiian / Other Pacific Islander or Pacific IslanderMPR - Puerto RicanMW - White (not Hispanic) or CaucasianMISSING



99 15 String A An indication of a child's qualification for special education, such as autism, deaf–blindness, developmental delay, emotional disturbance, hearing impairment, mental retardation, multiple disabilities, orthopedic impairment, specific learning disability, speech or language impairment, traumatic brain injury, visual impairment and other health impairment.

WDIS – Children with one or more disabilities (IDEA)MISSING


LEP Status (Only) 129 15 String A Students who have a home language other than English and who are so limited in their English proficiency that they cannot participate meaningfully in the school’s regular instructional program. The LEP Status must be determined by a valid assessment of the student’s English language proficiency

LEP – Limited English proficient (LEP) Student

MISSING

Filler 144 15 String M Leave filler field blank

Economic Disadvantaged Status

159 15 String A An indication of whether the student meets the state criteria for classification as economically disadvantaged.

ECODIS – Economic Disadvantage StudentsMISSING



October 2010 9 SY 2009-10


Data Element Name


Explanation 190 200 String O Submitted files will be processed through various edit checks. When unusual conditions are detected, warning errors may be issued, even though the data may be valid. When this occurs, an explanation responding to the warning may be submitted with the data, or after files have been processed. The U.S. Department of Education will verify explanations, and after verification, accept the data.

Status 390 15 String M An indication of whether the district met the High School Graduation Rate requirement in accordance with state definition.

METADDIND - MetNOTMETADDIND - Not MetTOOFEW - Too Few Students for Reliability NOSTUDENTS – No Students in the Sub-populationMISSINGNA – Not Applicable


405 1 M

October 2010 10 SY 2009-10

U.S. DEPARTMENT OF EDUCATION N107-High School Graduation Rate Indicator File Specifications v6.2

4.3 LEA High School Graduation Rate Indicator File Examples

4.3.1Partial Record Sample for Fixed Format LEA High School Graduation Rate Indicator FileThe following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5LEA∙HS∙GRADUATION∙RATE∙INDICATOR∙STATUS∙∙∙∙∙∙∙∙∙∙∙12∙∙∙∙∙∙∙∙EULEAHGSCHGRDVER0006.TXT∙LEA∙HS∙GRAD∙RATE∙IND1∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙MA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙MB∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙MHL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙MM∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙MW∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙WDS∙∙7∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10∙∙∙∙800100611NORTHEAST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙MA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11∙∙∙∙800100611NORTHEAST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙MB∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12∙∙∙∙800100611NORTHEAST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙HSGRDRTIND∙∙∙∙∙∙MHL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

October 2010 11 SY 2009-10


4.3.2Partial Record Sample for Comma–Delimited File Format LEA High School Graduation Rate Indicator File

The following text shows the header row and data rows.*

* Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

October 2010 12 SY 2009-10

LEA∙HS∙GRADUATION∙RATE∙INDICATOR∙STATUS,12,EULEAHGSCHGRDVER0006.CSV,LEA∙HS∙GRAD∙RATE∙IND,2009-2010,¶1,80,01,00603EUPHORIA,,HSGRDRTIND,MA,,,,,,,,,,METADDIND¶2,80,01,00603EUPHORIA,,HSGRDRTIND,MB,,,,,,,,,,TOOFEW¶3,80,01,00603EUPHORIA,,HSGRDRTIND,MHL,,,,,,,,,,NOTMETADDIND¶4,80,01,00603EUPHORIA,,HSGRDRTIND,MM,,,,,,,,,,TOOFEW¶5,80,01,00603EUPHORIA,,HSGRDRTIND,MW,,,,,,,,,,NOTMETADDIND¶6,80,01,00603EUPHORIA,,HSGRDRTIND,,,WDIS,,,,,,,,METADDIND¶7,80,01,00603EUPHORIA,,HSGRDRTIND,,,,,LEP,,,,,,TOOFEW¶8,80,01,00603EUPHORIA,,HSGRDRTIND,,,,,,,ECODIS,,,,NOTMETADDIND¶9,80,01,00603EUPHORIA,,HSGRDRTIND,,,,,,,,,,,METADDIND¶10,80,01,00611NORTHEAST,,HSGRDRTIND,MA,,,,,,,,,,TOOFEW¶11,80,01,00611NORTHEAST,,HSGRDRTIND,MB,,,,,,,,,,METADDIND¶12,80,01,00611NORTHEAST,,HSGRDRTIND,MHL,,,,,,,,,,METADDIND¶


4.3.3Partial Record Sample for Tab–Delimited File Format LEA High School Graduation Rate Indicator File

The following text shows the header row and data rows.

October 2010 13 SY 2009-10

LEA∙HS∙GRADUATION∙RATE∙INDICATOR∙STATUS>12>EULEAHGSCHGRDVER0006.TAB>LEA∙HS∙GRAD∙RATE∙IND>2009-2010>¶1>80>01>00603EUPHORIA>>HSGRDRTIND>MA>>>>>>>>>>METADDIND¶2>80>01>00603EUPHORIA>>HSGRDRTIND>MB>>>>>>>>>>TOOFEW¶3>80>01>00603EUPHORIA>>HSGRDRTIND>MHL>>>>>>>>>>NOTMETADDIND¶4>80>01>00603EUPHORIA>>HSGRDRTIND>MM>>>>>>>>>>TOOFEW¶5>80>01>00603EUPHORIA>>HSGRDRTIND>MW>>>>>>>>>>NOTMETADDIND¶6>80>01>00603EUPHORIA>>HSGRDRTIND>>>WDIS>>>>>>>>METADDIND¶7>80>01>00603EUPHORIA>>HSGRDRTIND>>>>>LEP>>>>>>TOOFEW¶8>80>01>00603EUPHORIA>>HSGRDRTIND>>>>>>>ECODIS>>>>NOTMETADDIND¶9>80>01>00603EUPHORIA>>HSGRDRTIND>>>>>>>>>>>METADDIND¶10>80>01>00611NORTHEAST>>HSGRDRTIND>MA>>>>>>>>>>TOOFEW¶11>80>01>00611NORTHEAST>>HSGRDRTIND>MB>>>>>>>>>>METADDIND¶12>80>01>00611NORTHEAST>>HSGRDRTIND>MHL>>>>>>>>>>METADDIND¶¶


5.0 SCHOOL HIGH SCHOOL GRADUATION RATE INDICATOR FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the School High School Graduation Rate Indicator File type. The file type is specified in the header record.

5.1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.

See Section 5.3 for examples of the header record.

Table 5.1–1: High School Graduation Rate Indicator, School Header RecordData Element

NameStart


File Type 1 50 String M Identifies the type of file being submitted. SCHOOL HS GRADUATION RATE INDICATOR STATUS

Total Records In File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).

File Reporting Period

118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 2009-2010 or 2009 2010).



405 1 M

October 2010 14 SY 2009-10


5.2 Data Record Definition

Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide a single status value for each agency.

See Section 5.3 for examples of the Data Record.

Table 5.2–1: High School Graduation Rate Indicator, School Data Record Data Element

NameStart


File Record Number

1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 – State Education Agency

ID 4State LEA Identifier

15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.

ID 5State School Identifier

29 20 String M The identifier assigned to a school by the state education agency (SEA). Also known as the State School Identification Number. This ID cannot be updated through this file.

Table Name 49 20 String M An indication of whether the school met the High School Graduation Rate requirement in accordance with state definition.

HSGRDRTIND

Major Racial Ethnic Group

69 15 String M The major racial and ethnic groups states use for accountability and assessment data.

MA - AsianMAN - American Indian / Alaska Native or Native AmericanMAP - Asian / Pacific IslanderMB - Black (not Hispanic) or African AmericanMF - FilipinoMHL - Hispanic / LatinoMHN - Hispanic (not Puerto Rican)MM - Multicultural or Multiethnic or MultiracialMNP - Native

October 2010 15 SY 2009-10


Data Element Name


Hawaiian / Other Pacific Islander or Pacific IslanderMPR - Puerto RicanMW - White (not Hispanic) or CaucasianMISSING



99 15 String A An indication of a child's qualification for special education, such as autism, deaf–blindness, developmental delay, emotional disturbance, hearing impairment, mental retardation, multiple disabilities, orthopedic impairment, specific learning disability, speech or language impairment, traumatic brain injury, visual impairment and other health impairment.

WDIS – Children with one or more disabilities (IDEA)MISSING


LEP Status (Only) 129 15 String A Students who have a home language other than English and who are so limited in their English proficiency that they cannot participate meaningfully in the school’s regular instructional program. The LEP Status must be determined by a valid assessment of the student’s English language proficiency

LEP – Limited English proficient (LEP) Student

MISSING


Economic Disadvantaged Status

159 15 String A An indication of whether the student meets the state criteria for classification as economically disadvantaged.

ECODIS – Economic Disadvantage StudentsMISSING



Explanation 190 200 String O Submitted files will be processed through various edit checks. When unusual conditions are detected, warning errors may be issued, even though the data may be valid. When this occurs, an explanation responding to the warning may be submitted with the data, or after files have been processed. The U.S. Department of Education will verify explanations, and after verification, accept the data.

Status 390 15 String M An indication of whether the school met the High School Graduation Rate requirement in accordance with state definition.

METADDIND - MetNOTMETADDIND - Not MetTOOFEW - Too Few Students for Reliability

October 2010 16 SY 2009-10


Data Element Name


NOSTUDENTS – No Students in the Sub-populationMISSINGNA – Not Applicable


405 1 M

October 2010 17 SY 2009-10


5.3 School High School Graduation Rate Indicator File Examples

5.3.1Partial Record Sample for Fixed Format School High School Graduation Rate Indicator FileThe following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5SCHOOL∙HS∙GRADUATION∙RATE∙INDICATOR∙STATUS∙∙∙∙∙∙∙∙12∙∙∙∙∙∙∙∙EUSCHHGSCHGRDVER0006.TXT∙School∙HS∙Grad∙Rate∙1∙∙∙∙∙800100603EUPHORIA∙00000000000000000302HSGRDRTIND∙∙∙∙∙∙MA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2∙∙∙∙∙800100603EUPHORIA 00000000000000000286HSGRDRTIND∙∙∙∙∙∙MB∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙800100603EUPHORIA∙00000000000000000302HSGRDRTIND∙∙∙∙∙∙MHL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4∙∙∙∙∙800100603EUPHORIA∙00000000000000000302HSGRDRTIND∙∙∙∙∙∙MM∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙800100603EUPHORIA 00000000000000000286HSGRDRTIND∙∙∙∙∙∙MW∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6∙∙∙∙∙800100603EUPHORIA∙00000000000000000302HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙WDS∙∙7∙∙∙∙∙800100603EUPHORIA∙00000000000000000302HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8∙∙∙∙∙800100603EUPHORIA∙00000000000000000302HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9∙∙∙∙∙800100603EUPHORIA∙00000000000000000302HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10∙∙∙∙800100611NORTHEAST00000000000000000302HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11∙∙∙∙800100611NORTHEAST00000000000000000302HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12∙∙∙∙800100611NORTHEAST00000000000000000286HSGRDRTIND∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

October 2010 18 SY 2009-10


5.3.2Partial Record Sample for Comma–Delimited File Format School High School Graduation Rate Indicator File

The following image shows the header row and data rows.*

* Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

October 2010 19 SY 2009-10

SCHOOL∙HS∙GRADUATION∙RATE∙INDICATOR∙STATUS,12,EUSCHHGSCHGRDVER0006.CSV,Sch∙HS∙Grad∙Rate∙Ind,2009-2010,¶1,80,01,00603EUPHORIA,00000000000000000302,HSGRDRTIND,MA,,,,,,,,,,METADDIND ¶2,80,01,00603EUPHORIA,00000000000000000286,HSGRDRTIND,MD,,,,,,,,,,TOOFEW¶3,80,01,00603EUPHORIA,00000000000000000302,HSGRDRTIND,MHL,,,,,,,,,,TOOFEW¶4,80,01,00603EUPHORIA,00000000000000000302,HSGRDRTIND,MM,,,,,,,,,,METADDIND¶5,80,01,00603EUPHORIA,00000000000000000286,HSGRDRTIND,MW,,,,,,,,,,METADDIND¶6,80,01,00603EUPHORIA,00000000000000000302,HSGRDRTIND,,,WDIS,,,,,,,,METADDIND ¶7,80,01,00603EUPHORIA,00000000000000000302,HSGRDRTIND,,,,,LEP,,,,,,TOOFEW ¶8,80,01,00603EUPHORIA,00000000000000000302,HSGRDRTIND,,,,,,,ECODIS,,,,NOTMETADDIND ¶9,80,01,00603EUPHORIA,00000000000000000302,HSGRDRTIND,,,,,,,,,,,NOTMETADDIND¶10,80,01,00611NORTHEAST,00000000000000000302,HSGRDRTIND,MA,,,,,,,,,,TOOFEW¶11,80,01,00611NORTHEAST,00000000000000000302,HSGRDRTIND,MD,,,,,,,,,,METADDIND¶12,80,01,00611NORTHEAST,00000000000000000286,HSGRDRTIND,MHL,,,,,,,,,,METADDIND¶


5.3.3Partial Record Sample for Tab–Delimited File Format School High School Graduation Rate Indicator File

The following text shows the header row and data rows.

SCHOOL∙HS∙GRADUATION∙RATE∙INDICATOR∙STATUS>12>EUSCHHGSCHGRDVER0006.TAB>Sch∙HS∙Grad∙Rate∙Ind>2009-2010>¶1>80>01>00603EUPHORIA>00000000000000000302>HSGRDRTIND>MA>>>>>>>>>>METADDIND¶2>80>01>00603EUPHORIA>00000000000000000286>HSGRDRTIND>MB>>>>>>>>>>TOOFEW¶3>80>01>00603EUPHORIA>00000000000000000302>HSGRDRTIND>MHL>>>>>>>>>>TOOFEW¶4>80>01>00603EUPHORIA>00000000000000000302>HSGRDRTIND>MM>>>>>>>>>>METADDIND¶5>80>01>00603EUPHORIA>00000000000000000286>HSGRDRTIND>MW>>>>>>>>>>METADDIND¶6>80>01>00603EUPHORIA>00000000000000000302>HSGRDRTIND>>>WDIS>>>>>>>>METADDIND ¶7>80>01>00603EUPHORIA>00000000000000000302>HSGRDRTIND>>>>>LEP>>>>>>TOOFEW ¶8>80>01>00603EUPHORIA>00000000000000000302>HSGRDRTIND>>>>>>>ECODIS>>>>NOTMETADDIND ¶9>80>01>00603EUPHORIA>00000000000000000302>HSGRDRTIND>>>>>>>>>>>NOTMETADDIND¶10>80>01>00611NORTHEAST>00000000000000000302>HSGRDRTIND>MA>>>>>>>>>>TOOFEW¶11>80>01>00611NORTHEAST>00000000000000000302>HSGRDRTIND>MB>>>>>>>>>>METADDIND¶12>80>01>00611NORTHEAST>00000000000000000286>HSGRDRTIND>MHL>>>>>>>>>>METADDIND¶

October 2010 20 SY 2009-10


The Department of Education's mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring

equal access.

www.ed.gov

October 2010 21 SY 2009-10

Documents

N107 - High School Graduation Rate Indicator Status File ...€¦ · Web view2.doc DOCUMENT HISTORY. Version Number Date Summary of Change 1.0 This file specification was not used