Planning through Facilities Management Project Information Management

www.mysmartplans.com https:llmysmartplans.gsa.gov

MySmartPlans Overview MySmartPlans is a project information management tool, with capabilities to coordinate planning, collaboration and information distribution, while accelerating every step of the project lifecycle, for every member of the project team.

By simply clicking on a user friendly icon, you are one click away from the information you

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need. MySmartPlans is a highly-secure application providing a single virtual archive for all project information. MySmartPlans brings together project information from all participants into a single collaborative virtual workroom -tracking changes, verifying requirements and keeping plans up to date.

Every MySmartPlans project comes with a dedicated Project Information Manager. The Project Information Manager is at the

intersection of all information & communication flow. They add the clarity, format, organization, and optimization necessary to make it

easy for everyone to find, search, and manage their information.

roject Informa ion Managers • Ensure project information is organized, complete and accurate

• Ensure documents can be easily searched across entire project

• Compress files to ensure they open quickly and take up minimal space

• Create bookmarks allowing users to click on individual pages or sections

• Create links in documents to other content

• Ensure documents are named according to project naming standards

• Create live "As-Built" sets per client direction

• Enable documents for Redline Review

• Convert documents to PDF/A ISO standard for closeout archive

Owner Project Requirements MySmartPlans can be effectively used for master planning and defining owner project require­ments during the planning phase. MySmartPlans keeps all of the stakeholders on the same page and creates an environment of collaboration where projects can be defined, analyzed and then moved forward into design and construction.

Owner Project Requirements Dashboard

• Provides background and overview on project information • Allows stakeholders to add project requirements to requirements database • Creates collaboration environment on documents in near real time • Provides whiteboard and ability to generate on-line meetings from the dashboard • Identifies all project stakeholder information and allows you to email them directly from

the dashboard • Manages unlimited project information including general site plan, specifications, plans,

utility information, project requirements, schedules, photos, maps and any additional files necessary for the planning phase

• Provides FileExchange FTP site to allow teams to manage content • Ability to see and manage posted requirements • Calendar integration for planning meetings

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Design Phase

• Make mark-ups to your plans and publish instantly to project team

• Redline review timestamps and tracks individual comments

• Project Information Center immediately notifies you of new updates

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Redline

• MySmartPlans supports BIM modeling CAD files

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Redline Review is a project collaboration tool allowing project members to ask questions, redline drawings, post additional information,

review specifications and communicate efficiently. Redline Review keeps track of comments live which in turn saves thousands of dollars on courier and overnight expenses, all while moving the information in seconds instead of days. In addition, all comments are date and time-stamped and remain as part of the project archive.

BIM Collaboration with Adobe 3D PDF's

MySmartPlans has the ability to convert up to 64 different BIM model formats to Adobe

3D PDF's. Users now have the ability to view, collaborate and use BIM models for

facility management using only Adobe Reader. BIM Models converted to Adobe 3D

PDF's are approximately 100 times smaller creating greater user acceptance and

using minimal computer hardware

Adobe 3D PDF Features

• View and Collaborate on the 3D Model using only Adobe Reader

• View Specific Model Details by Turning On & Off Individual Nodes in the 3D View

• Rotate, Pan, Spin and Zoom around 3D Models

• Fly or Walk Through 3D Models

• Perform Precise 3D Measurements Using Native Tools in Adobe Reader

• View 3D Models using Orthographic Projections

• Use 15 Different Rendering Modes & 12 Different Light Modes for Viewing

• Quickly Change Background Colors

• View Cross Sections in the 3D Model

Collaboration

Comments can be added

directly onto the 3D PDF in 2D or

3D. The entire team can be making

review comments simultaneously

on the 3D model. Comments

record

status,

model

the user, status, checked

type, date, time and the

view the user was

displaying when they made the comments. Comments can be searched by keyword,

reviewer, type or status. Comments can be sorted and exported to third party products

and comments can be summarized on a variety of reports. Comments are updated in

near real time allowing almost instantaneous updates by users anywhere in the world.

Bid Phase

• Users register through an ITB public notice or e-mail blast

• Users automatically recieve synchronized updates through the dashboard

• All project documents are quickly searchable and bookmarked to the selection level

• Addenda are delivered to the dashboard reducing response times

• Posted answers to bad questions and RFl's all in one place, benefitting all the bidders

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Planholder's List

MyS a Pans automatically generates a planholder's list of all team participants. The list is easily searchable and sortable. Team members can be easily e-mailed directly from the list.

Construction Phase

• Use linked As-Builts to show RFl's or CCD's linked directly to the As-Built

• Project calendar & posted schedule keeps everyone up to date

• Link to details allows plan holders to swiftly navigate through plan sets

• Tracks Contracts, Construction Documents,Weather, Meeting Minutes, Field Reports, Photos, Webcams, and Videos

• Complete tracking and management of electronic submittals

As-Builts Live

Mark up your documents electronically and MySmartPlans will electronically slip sheet and link to the change documents. A digital As-Built set can be created

and you will have an accurate archive of exactly how the project was built.

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Color Sheet Comparison

This feature automatically identifies cha nges to sheet revisions that have been issued.

Any information on the sheet appearing in green indicates this is new information and did not appear on the previous version. Any information appearing in red has been removed from the previous version and any information appearing in black appears on both version of the sheet.

Closeout Phase

• Smart Rooms tie O&M manuals or training videos to photo views

• Reduce stacks of paper and plans

• Quick access to key operational references and manuals

• Incorporates documents, photos, and videos into a 50-year ISO archive

• Faster closeouts ensure retainage is released sooner

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C oseout Mode s with Adobe 3D PDF's 3D Closeout models can now be used by your facilities management personnel

using only Adobe Reader. Personnel now have access to the linked 3D Model allowing a

complete inventory of information at your fingertips. 3D Model supports the use of QR

codes to access documents, spreadsheets, web pages, photos or videos via a smart

device like an iPad or Android smart phone .

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3D Closeouts with Linked Content

• Individual nodes in the 3D model can link to documents, web pages,

spreadsheets, photos, videos or other content.

• Facility managers can link repositories to individual nodes in the 3D model and

then update the content in those repositories, including information like

submittals, O&M manuals, photographs, maintenance logs, or training videos.

• 3D Models can link to photographic views containing links to other information.

• 3D Models can be linked to MySmartPlans historical 2D closeout modules.

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"Technology has made promises over the years that someday we would all be paperless and all electronic, but there has been a missing link in sharing

information between groups. MySmartPlans is the medium that fills that gap."

Rick Thompson Architect Gould Evans

''After the first week of using MySmartPlans, I thought, 'well, this is cool: After a few months, I was thinking, 'how did we ever do construction without this?' It is

so much more efficient. What you need on the project is information, and MySmartPlans is the way to get it efficiently. The whole theory is sharing

informarion, quickly and efficiently."

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Ben Strobl Senior Project Manager

JE Dunn Construction Co .

"It's such an efficient way to share information. The real value is in accelerating our decision making. MySmartPlans was the one place everyone could go to

get real-time information."

Tim Debuse Senior Director Corrections Corporation of America

CORRECTIONS CORPORATION OF AMERICA

"Not only are we saving the University hundreds of thousands of reproduction dollars, we are making the as-builts and O&M manuals immediately available to

our maintenance staff and laid out in a way that is easy to navigate. Our maintenance staff is thrilled with how user friendly the information is accessed

as well as available."

Greg Silkman, DBIA Manager Facilities Planning & Construction

University of Missouri - Kansas City

Marathon Digital Services

MySmartp1;.;';r A Certified WBE / DBE Enterprise

877.568.1122 716 West Pennway Kansas City MO 64108