MyHR – Managing Bank Accounts

MyHR – Managing Bank Accounts Last Updated 20 November, 2016

Responsible Organisational Unit Human Resources OVERVIEW Employees may create or update bank accounts through MyHR. Before proceeding please ensure you have on hand your bank account details:

• BSB number • Account number • Account name

This information can be obtained from your online banking, bank statement or by contacting your bank branch Please note: Failure to follow all steps or providing inaccurate information may result in a delay in processing your fortnightly pay. Should you require assistance in creating or updating your bank details, please contact a member of HR’s Remuneration & Benefits Team. Their contact details are available by clicking HERE SUMMARY – CLICK ON LINK TO ACCESS DETAILED INSTRUCTIONS

1 Log into MyHR using your University of Tasmania User ID and Password

2

Create Personal Bank Account – MyHR, Main Menu, Self Service, Payroll & Compensation, Personal Bank Accounts, Add New Account

3

Add Bank Account to job record – MyHR, Main Menu, Self Service, Payroll & Compensation, Pay Distribution Instructions

4 Multiple Jobs – each job must have a bank account attached. Repeat steps 2 & 3

5 Changing or Deleting Bank Accounts

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MyHR – Managing Bank Accounts

TO CREATE A NEW BANK ACCOUNT IN MyHR

Step 1

Log in to MyHR using your University of Tasmania User Name & Password myhr.utas.edu.au

Step 2 – Create your personal bank accounts

From the employee dashboard click on Main Menu, Self Service, Payroll & Compensation & Personal Bank Accounts.

MyHR will display any bank accounts which have previously been created for you.

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MyHR – Managing Bank Accounts

If you need to add a new account click on ‘Add a New Account’.

The Bank Location automatically defaults to Australia – this is not to be changed

Select the account type from the drop down

Click Continue

Find the Bank Code on Attachment 1 (Bank Codes) which relates to your bank account. Enter this in Bank Code and click search

After you have searched, click on the bank code link.

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MyHR – Managing Bank Accounts

Enter your Bank’s BSB number and click search.

After you have searched click on the Bank Branch ID Link

Complete the following fields:

• Account Number – the number of your account • Account Name – the name/s in which your bank account is held

Click Save and then click ok on the save confirmation message

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MyHR – Managing Bank Accounts

Step 3 – Pay Distribution Instructions (Attach Bank Account to Job Record)

Allocate the bank account to your jobs, and specify the $amount or % of your net salary which you wish to be transferred the allocated account each fortnight.

• If you have multiple jobs you will need to repeat this step on each job. • You can link multiple accounts to each job, but one will need to be your primary

account In the Personal Bank Accounts Screen click on the link ‘Pay Distribution Instructions’ or navigate by clicking Main Menu, Self Service, Payroll and Compensation, Pay Distribution Instructions

Select the job which you wish to update by clicking on the job title.

Click ‘Add a New Distribution Instruction’.

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MyHR – Managing Bank Accounts

Distribution Method will always be ‘Bank Transfer’.

Click on Bank Transfer and then select your bank account by clicking on the bank name

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MyHR – Managing Bank Accounts

• Priority will update automatically to 1 • Percent should equal 100% • Tick

o Use for any Remaining Pay o Accept Partial Amount o Use Distribution for ALL Payroll Runs

• Save and click ‘Ok’ on Save Confirmation

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MyHR – Managing Bank Accounts

The account has now been attached. The amount / % shows as 0 as this is your primary account & all payments not otherwise allocated will be transferred to this account.

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MyHR – Managing Bank Accounts

MULTIPLE BANK ACCOUNTS

You may nominate multiple bank accounts for each of your jobs.

Repeat step 2 (Create your personal bank accounts) and step 3 (pay distribution instructions) for each of the bank accounts, however one account will need to be selected as your priority bank account

Our Sample employee now has three bank accounts:

Click on Pay Distribution Instructions, select job, Add a New Distribution Instruction, Bank Transfer Select your priority bank account (this is the bank account where the majority of your salary will be transferred) by clicking on the bank name

• Priority will update automatically to 1 • Percent & Amount remain blank • Tick

o Use for any Remaining Pay o Accept Partial Amount o Use Distribution for ALL Payroll Runs (needs to be manually ticked for Primary

Account) • Save and click ‘Ok’ on Save Confirmation

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MyHR – Managing Bank Accounts

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MyHR – Managing Bank Accounts

The account has now been attached. The amount / % shows as 0 as this is your primary account & all payments not otherwise allocated will be transferred to this account.

To add another bank account to receive a % or $amount of your salary each fortnight click ‘Add a New Distribution Instruction’

Select the bank account and complete the details and save as above, however:

• Complete $value or $amount that you want transferred to the 2nd bank account

• DO NOT tick ‘Use for any Remaining Pay’

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MyHR – Managing Bank Accounts

Or

In this example Bank of Melbourne is the Primary account, and the Commonwealth account will receive $15 each fortnight.

• You can have as many Pay Distributions added as you require

• You only need to link the bank accounts in Pay Distributions which you need to use – in this example we didn’t link the MyState Account.

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MyHR – Managing Bank Accounts

MULTIPLE JOBS

Each job record needs to have a Pay Distribution Instruction attached.

Select the correct job and complete steps 2 and/or 3 as detailed above

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MyHR – Managing Bank Accounts

EDITING OR DELETING BANK ACCOUNTS OR PAY DISTRIBUTION INSTRUCTIONS

Deleting or Changing Bank Accounts will take place in the next available pay run.

To Edit or Delete Bank Accounts Click on Main Menu, Self Service, Payroll & Compensation & Personal Bank Accounts.

Delete or Edit the Bank Account as appropriate (If you are deleting a bank account you will also need to delete any Pay Distribution Instructions linked to it, remembering this may be across multiple jobs)

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MyHR – Managing Bank Accounts

Editing or Deleting Pay Distribution Instructions

To Edit or Delete Bank Accounts Click on Main Menu, Self Service, Payroll & Compensation & Pay Distribution Instructions.

Select the job for which you wish to alter Pay Distribution.

Delete or Edit the Pay Distributions as required, by clicking on the Edit or Delete buttons.

Remember each job needs one primary bank account.

In this example we deleted Bank of Melbourne

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MyHR – Managing Bank Accounts

And changed Commonwealth Bank account to be the Primary Account

• Priority updated to ‘1’ • $15.00 deleted • ‘Use for any Remaining Pay’ ticked • Saved

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MyHR – Managing Bank Accounts

Attachment 1 - Bank Codes

Bank ID Bank Name Alternate Name ABS ABS Building Society AMP AMP Bank Limited ADL Adelaide Bank ADV Advance Bank Australia ARA Arab Bank Australia Limited ANZ Australia & New Zealand Banking Group Li APO Australia Post (Money Orders) ADC Australian Defence Credit Union Limited ASL Australian Settlements Limited AUB Australian Unity Building Society BAE B&E Limited BNP BNP Paribas BPS BNP Paribas Securities Services BAL Bank of America National Association BOC Bank of China BCA Bank of China (Australia) Limited COM Bank of Communications Co., Ltd Sydney B BCY Bank of Cyprus Australia BML Bank of Melbourne BOM Bank of Melbourne BOQ Bank of Queensland BQL Bank of Queensland Limited LBA Bank of Sydney Ltd BOT Bank of Tokyo-Mitsubishi UFJ, Ltd (The) BSA BankSA BTA Bankers Trust Australia BWA Bankwest BBL Bendigo and Adelaide Bank Limited CAP Capricornian Ltd (The) CBL Challenge Bank CTI Citigroup Pty Limited CST Colonial State Bank TBT Colonial Trust Bank CBA Commonwealth Bank of Australia CFC Community First Credit Union Limited NEC Community Mutual Ltd CUA Credit Union Australia Limited CRU Cuscal Limited MyState Limited DBA Deutsche Bank Aktiengesellschaft ECU ECU Australia Ltd

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MyHR – Managing Bank Accounts

Bank ID Bank Name Alternate Name GTW Gateway Credit Union Limited GBS Greater Building Society Ltd HBA HSBC Bank Australia Limited HBS Heritage Bank Limited HIC Heritage Isle Credit Union HOM Home Building Society HSB Hongkong & Shanghai Banking Corporation HUM Hume Building Society Limited IMB IMB Ltd ING ING Bank (Australia) Limited GNI ING Bank, NV (Sydney Branch) CUS Indue Ltd IBK Industrial and Commercial Bank of China INV Investec Bank (Australia) Limited CMB JP Morgan Chase Bank, National Associati MPB Mackay Permanent Building Society Ltd MBL Macquarie Bank Limited MMB Maitland Mutual Building Society Limited ICB Mega International Commercial Bank Co, L MEB Members Equity Pty Limited MCB Mizuho Corporate Bank, Ltd MSL MoneySwitch Limited NAB National Australia Bank Limited NEW Newcastle Permanent Building Society Ltd OCB Oversea-Chinese Banking Corporation Limi PPB Pioneer Permanent Building Society PCU Police Bank Ltd (trading as Police Bank) QTM QT Mutual BanK Ltd PIB Rabobank Australia Limited RCU Railways Credit Union Limited MMP Reliance Credit Union RBA Reserve Bank of Australia ROK Rock Building Society Limited (The) RBS Royal Bank of Scotland PLC, Australia Br SGE SGE Credit Union Limited SEL Select Credit Union Ltd SNX Southern Cross Credit Union Ltd STG St.George Bank SGP St.George Bank SSB State Street Bank and Trust Company SCU Summerland Credit Union MET Suncorp-Metway Limited TBB Taiwan Business Bank, Sydney Branch TCU Teachers Mutual Bank Limited T&C Town & Country Bank

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MyHR – Managing Bank Accounts

Bank ID Bank Name Alternate Name UBS UBS AG, Australia Branch UFS UFS UOB United Overseas Bank Limited WCU Warwick Credit Union Ltd WBC Westpac Banking Corporation BAY Wide Bay Australia Ltd MCU mecu Limited

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