MyFloridaMarketPlace CRB MeetingSeptember 28, 2006

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Agenda

Opening Comments – Agenda Review

Office Depot Punch-out Design Change (SIR 422) We want your guidance to move forward

Office Depot Master Agreement

MFMP Upgrade Upgrade overview – phases to completion Benefits/Enhancements between current version (7.1a) and upgrade

version (8.2) Additional DMS objectives CRB Participation Customization review

Next Meeting Time / Location

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Ariba Buyer 8.2.2 UpgradeBenefits/Enhancements

Catalog Enhancements: Select multiple catalog items and enter the desired ordered quantity before

adding to requisition Additional Keyword Search Options:

Use of ‘And’ or ‘Or’ operator Exact Phrase Exclude Words

Catalog Favorites: Add to Favorites from catalog search results screen Catalog items added to your Favorites display a ‘star’ icon Create Favorites groups

Enhanced Login Option Go-to menu options (e.g. Home, Status, Approve Requests, Catalog, etc)

Session Timeout Warning Allow users to extend their session or continue with session timeout

Leverage system to create reports in Excel Export system search results (max. 500 rows) Export requisition line items

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Ariba Buyer 8.2.2 UpgradeBenefits/Enhancements

User interface consolidation resulting in fewer process steps

Transaction Type 7.1a

Process Steps

8.2.2

Process Steps

Create Requisition 7 3

Address Maintenance 5 3

Cancel Requisition 5 1

Contract Exemption 5 1

Delete Disbursement 5 1

FLAIR Login Information 5 1

Password Change 3 1

Payment Update 5 1

Release Encumbrance 5 1

Restore Contract Amount 5 1

User Maintenance 5 3

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Ariba Buyer 8.2.2 UpgradeBenefits/Enhancements

Data Scoping Entity scoping will be added to the System Search functionality by using a

combination of roles and permissions which will provide different levels of access. The different levels are listed below:

Level 1 –scoped by the user’s assigned entity and will not return any results outside of that entity.

Level 2 –scoped by a user group (subset of the available entities within MFMP) and will not return any results for entities outside the assigned user group. An example of a user group could potential be DMS and all of its dotted line agencies.

Level 3 – will not be scoped by a user’s entity. The search result will return transactions across all entities that match the entered criteria. This will be accomplished by creating a new permission and a new role.

A new entity field will be added to each of the System Search pages. Level 2 and Level 3 users will have the ability to search across multiple agencies. This field will allow these users to return search results for one entity, multiple entities, or all entities allowed by their role. Level 1 users will only have access to their entity; the entity field on these pages will provide them with no additional entity options and will not allow them to choose an entity value of “No Value”.

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Ariba Buyer 8.2.2 UpgradeBenefits/Enhancements

SIR 376: System generates Base ID error when a "Next Version" is aborted

Known defect for Buyer 7.1a Ariba has resolved this issue in the Buyer 8.2.2 version that will be

implented with the upgrade

Change Request 6: Hold Until - Need to allow the user to be able to have edit capabilities when a PR has a hold until date for the future and is sitting in the FLAIR approval queue

This CR will be implemented for Buyer 8.2.2

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Ariba Buyer 8.2.2 UpgradeDMS Specific Initiatives

Standardize Role/Permissions

Standardize Workflows

Deliver effective Operational Reports

Deliver effective Training approach

Effectively communicate the upgrade through all phases of the upgrade

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Ariba Buyer 8.2.2 Upgrade – Process OverviewTechnical Infrastructure

Plan Design Build Test Train Deploy

Technical Infrastructure – Establishment of physical environments. Physical Hardware Code Migration Data Conversion

Impact to CRB - No impact to the CRB during this stage of the upgrade

Technical Infrastructure

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Ariba Buyer 8.2.2 Upgrade – Process Overview Plan Stage

Plan Design Build Test Train Deploy

Technical Infrastructure

Plan Stage - This involves the analysis of existing functionality and code to determine upgrade scope and effort Code enhancement analysis Evaluation of implemented change requests and SIRs

Impact to CRB – Evaluation of design change requests and SIRs for removal in Buyer 8.2.2

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Ariba Buyer 8.2.2 Upgrade – Process Overview Design Stage

Plan Design Build Test Train Deploy

Technical Infrastructure

Design Stage – This stage involves design of new functionality being included in the upgrade effort Data Scoping Hold Until

Impact to CRB – Evaluation of design change requests for implementation in Buyer 8.2.2

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Ariba Buyer 8.2.2 Upgrade – Process Overview Build Stage

Plan Design Build Test Train Deploy

Technical Infrastructure

Build Stage - This stage involves the development and assembly test of the application with MFMP customizations Build code line for Buyer 8.2.2 – this includes the migration of core code

from Buyer 7.1a to Buyer 8.2.2 Development of custom code to include previously implemented 7.1a

MFMP customizations

Impact to CRB – No impact to the CRB during this stage of the upgrade

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Ariba Buyer 8.2.2 Upgrade – Process Overview Test Stage

Plan Design Build Test Train Deploy

Technical Infrastructure

Test Stage – This stage involves testing the components and validating the solution System Test (Pass 1 through Pass 3) Performance Testing User Acceptance Testing

Impact to CRB – Participation within User Acceptance Test activities

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Ariba Buyer 8.2.2 Upgrade – Process Overview Training Stage

Plan Design Build Test Train Deploy

Technical Infrastructure

Train Stage – This involves development of training materials “What’s New” for Buyer 8.2.2 training Any additional training needs as identified through the upgrade

process

Impact to CRB Attend What’s New for Buyer 8.2.2 training Review and evaluate Buyer 8.2.2 training materials for distribution to

the user community

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Ariba Buyer 8.2.2 Upgrade – Process Overview Deploy Stage

Plan Design Build Test Train Deploy

Technical Infrastructure

Deploy Stage – This stage involves the implementation of the Buyer 8.2.2 application, technical architecture, technical infrastructure, and training to the agencies Implementation – “Go-Live” of Buyer 8.2.2 Disaster Recovery Test Execution Production Support Tuning

Impact to CRB - No impact to the CRB during this stage of the upgrade