My Idea Implementation Procedure

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Employee Suggestion

Scheme Implementation

Procedure (MY IDEA)

Operational Excellence &

People Development

Puri Pujangga, UKM

27 & 28 August 2013


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Regional Best Power System Solution Provider

Presentation Outline

1. Objective of Employee Suggestion Scheme (My Idea)

program.

2. Responsibility.

3. Procedure:

a. Eligibility to participateb. Eligibility for award

c. Process

d. Evaluation Criteria

e. Rewardsf. Publicity


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program


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program


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1. Provide ideas for improvement

2. Act as leaders in their own areas

1. Evaluate suggestions

2. Develop employeesideas

3. Encourage suggestors

with good evaluation and

meaningful comments

4. Follow implementation

1. Promote the scheme

2. Elicit participation

3. Guide employees in

problem identification and

problem solving

4. Assist in the submission

of ideas

All Employees

Supervisors

Managers

Committee Members

Anyone who

helps/facilitate submission

of ideas

2. Responsibility

Suggestors

Supervisors

Engineers

Managers


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3. Procedure Eligibility to Participate

Matrix

Employee

Matrix

Employee

Matrix

Employee

Matrix

Employee

Group Submission

Individual Submission

Supplier /

Trainee /

Consultant / etc.

Not Eligible


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3. Procedure Eligibility for Award

To be eligible for an award the following criteria must be met:

The suggestions must be outside the scope of the employeesnormal duties,

The suggestions is not made at a meeting held for the purposeof proposing suggestions,

The suggestions will result in improvements to

product/service quality or delivery or cost savings or otherintrinsic merit.

A suggestion will not be considered for an award if:

The suggestion covers an issue that has, or being considered by Matrix

Power Network, or has already been suggested by someone else,

The suggestion relates to employee terms and conditions of

employment,

The suggestion is actually a complaint about some aspect of Matrix

Power Network,

There are no discernible benefits to Matrix Power Network, its employeeor customers.


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3. Procedure Process


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3. Procedure Evaluation Criteria

No Criteria Group Criteria

1 Quality of Suggestion 1. Brings to the open a problem but offers no solution.

2. Offers a solution that is not suitable or cannot be

implemented.

3. Offers a temporary solution.

4. Addresses the root cause and solves the problem

permanently.5. Leads to company to higher standards of performance.

2 Effectiveness of

Suggestion

1. Cost effectiveness.

2. Innovation.

3. Adaptability.

4. Alignment with company goals.

5. Impact on Environment.6. Impact on Health & Safety.

3 Effort to Implement

Suggestion

1. Easy to implement in one work station.

2. Easy to implement on whole area.

3. Needs coordination with other employees.

4. Needs leadership and coordination with other departments.


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3. Procedure Rewards

No Category Reward

1 All idea submitted regardless accepted or rejected RM 2.00 per idea

2 All accepted idea RM 5.00 per idea

3 Idea which contribute to cost saving or cost avoidance 30% from the cost saving or

cost avoidance per idea

4 Best idea of the year RM 500

5 Most idea contributor of the year (minimum 24 ideas) RM 300

Employees who have given their vote and comment for idea which

contribute to the cost saving or cost avoidance will get 10% share from the

reward received by the suggestor. The amount shall be shared equallyamong the voters.


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3. Procedure Publicity

POSTERS

HONOUR

BOARD

CIRCULARS

SIGNBOARD

with SLOGANS

SUGGESTION OF

THE MONTH at

NOTICE BOARD


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Documents

My Idea Implementation Procedure