Brice Industry’s

Brice Industry’s Payroll Upgrade

Team B CMGT410

Brice Industry’s Agenda1. Background statement of need/Payroll Upgrade

2. Budget Availability

3. Mission and Goals

4. Project Approach Strategy

5. Project Organization Chart

6. Responsibility Matrix

7. WBS Diagram

8. Critical Path

9. Project Schedule

10. Project Reporting

11. Cost plan of the Project

12. Baseline of Project

13. Performance Measurement

14. Project Termination

Background Statement of Need/ Brice Industry’s Payroll Upgrade

Removal of old Punch cards

ExpansionNew automated system

New software Program

Merged Payroll department

Merging of Human resources

Payroll changes

Budget Availability

Flowed Estimate should be monitored including the PM and Stakeholders

PM and the provision of watching the timeline of project

Team mates participation of timeline effects

High: Anomalies such as unexpected events that change the budget

Permanent Variances: Lack of Skill

Employment InformationMedium:

Clarity of ScopeLicense issues

Low/SevereInaccurate Budget estimatesUnskilled team

Two month approval by the Stockholders

6 month period for budget timeframe

Budget estimated at $80,000

Timeframe

Risks Factors

Mitigation Plan

Mission and Goals

Project Plan Approach

3 Planning And

Problem Solving

New Software

5 Installation/Maintenance PhaseInstalling new hardware working out bugs and setting up backup

1 Meeting: With

Upper Management

And Stakeholders

2 Needed Requirements And Software

Updates getting the

Stakeholders involved.

4 Training and Learning The New

Software having

employees get to know software

Requirement Phase

Design Phase

Implementation Phase

Installation Phase

Maintenance Phase

Brice Industry’s Organization Chart

Task/ Responsibility Matrix

Work Breakdown Structure

Critical Path

HR Payroll Analyst

Project Manager

Accounting/Executive sponsor

Lead AnalystSecurity Officer

The Risk

Critical Paths

Project Scheduling

Scheduling does not account the following:

Statutory HolidaysScheduled Vacations

Project Schedule < 6 months.

No budget change with vacation scheduling

Project Reporting

Time Sheet Delegation Chart

Task One Task Two

Weekly Summary Standing Updates

Reported Updates on Details of the Project Weekly.

Materials need for the following

Day

Design, Analysis,

and Implementation turned in on every Bi-

week

Report One

Report Two

Cost Plan of Project

Fix Costs• Travel Costs related to:

Training Equipment Installation

• Incremental software licenses• Equipment Shipping• Outsource System Security systems

Task Fixed Cost Total Cost Baseline

Define Problem $0.00 $3,224.00 $3,224.00

Analyze Situation $0.00 $9,800.00 $9,800.00

Weekly Project Meetings $0.00 $2,444.00 $2,444.00

Design Solution $0.00 $10,415.33 $10,415.33

Implement Design $4,810.00 $48,853.77 $48,853.77

Support Product $0.00 $3,520.00 $3,520.00

Close Out Project $0.00 $4,088.00 $4,088.00

Total Project Costs $4,810.00 $82,345.10 $82,345.10

Baseline of Project

Base line for the Human Resource UpgradeVariance will match with the approved changes/request costs10% review of variance will require completion and senior Management with full explanation

Performance Measurement

Project Tracking includes the following:

Schedule VarianceCost Variance Schedule Performance

Index

Cost Performance Index

Tasks review by Stakeholders approval:

IF001 HR Interface Requirement

IP001 Web Based Time Card Screen

IP002 Payroll Review Screen

IR001 Staff Report IR002 HR Report IFOO2 Accounting System

Interface

Project Termination

Submit Project Termination application

Certificate of completion

Close-out of all Documents

Employee Evaluation

Future ExpansionProject

Review