My Company Profile

Lisa Macias • 805.650.6482 x 125 • 805.444.4617 cell

Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

CompanyProfile

About Document SystemsLocations include: Burbank, Oxnard, Pico Rivera, CA.And part of a global network.

Contacts:

Lisa MaciasBusiness Development Manager

Sales & Support

805.650.6482 x 125

805.444.4617 call/[email protected]

Saul MartinezIT Solutions Director

Sales & Support

805.650.6482 x 140

818.209.9103 call/textabout.me/documentsolutions

About Document Systems, Inc. Pg. 3

Our Products Pg. 5

Software Solutions (Capture) Pg. 7

Document and Workflow Management Pg. 9

Gartner’s Magic Quadrant Pg. 11

Managed Document & Pg. 13Business Process Services

Digital Imaging Services Pg. 15

IT Outsourcing & Cloud Services Pg. 17

Production Printing Professional Services Pg. 19

Our Clients Pg. 21


Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

About UsDocument Systems has been in business since 1994. We take pride in being a document solutions leader in Ventura,

Santa Barbara and Los Angeles counties. We’ve earned this title by helping companies create cost control strategies

and streamline business processes by providing powerful document production and management solutions. We of-

fer a wide variety of best-in-class printers, production scanners, multifunction printers, and information management

sortware applications as well as related supplies and services.

Our MissionOur goal at Document Systems is to deliver on our promises and exceed our clients’ expectations. We have the entre-

preneurial attitude that you can only find in a locally owned and operated business. We believe in developing long-

term, personal relationships with our customers.

At the same time, we are committed to providing our employees with a work environment that fosters professional

growth and enables them to participate in the company’s success. We also believe in contributing to our community

and enhancing our friends and neighbors’ quality of life.

Our EmployeesOur employees build the foundation of our success. The book, 212° The Extra Degree, conveys insight

into the culture Document Systems has adopted as an organization, and as individuals.

Document Systems employees exhibit tremendous dedication to building satisfaction and loyalty among

our clients. We measure our success by the value our solutions create and by the goals we help our clients achieve.

In Good CompanyDocument Systems’ clients demand reliable, easy-to-use equipment. Happily, we can meet those demands thanks to

our partnerships with some of the world’s leading technology innovators. Our key technology partners include:

Our Products & ServicesWe can help your organization reach higher levels of productivity on a local, national or global level. We offer award

winning products, services and support. They include:

• Hardware & Devices Sales / Award winning Service & Support

• Software Solutions Advance Capture / Document Management / Workflow Management

• Managed Services Managed Print Services / Managed Content Services / Managed Network Services

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Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

Our ProductsDocument Systems carries a full line of robust copy/print/scan/fax equipment for offices of all sizes. We are an

authorized reseller and solutions provider for Canon, HP, Lexmark, Panasonic and Ricoh.

Technology for the workplaceOur broad array of document devices enables us to place the right solution for any workplace and for any office, large

or small. We offer:

• Multifunction systems, color and black-and-white, that combine printing, copying, faxing and scanning • Color and monochrome network printers • Stand-alone digital copiers and fax systems • Software to simplify how information is stored and shared • Document scanners and other computer peripherals to increase workplace efficiency

For production print environmentsWith digital production publishing, books can now be printed for one or for thousands, and marketing materials can

be customized for each and every customer with Variable Data Printing (VDP).

For the graphic arts, marketing and production environments, we offer these printing

systems and services:

• Digital printers and presses, both color and black-and-white• Wide-format and continuous-feed printers• Tools to help develop and grow a profitable digital print business • Solutions for short-run book publishing, on-demand documents, transactional applications, cross-media customized campaigns and more • Workflow software to simplify how print jobs are created and managed

Up to 130 color impressions per minute.

Shown: Ricoh PRO C9110 Color Digital Press.

Awarded 2015 A3 MFP Line of the Yearby Buyer’s Laboratory, Inc. (BLI)

Awarded 2014 Graphic Arts Wide Format Line of the Yearby Buyer’s Laboratory, Inc. (BLI)

Shown: Canon iPF-9400s - 60-inch, 12-ink

Graphic Arts Wide Format Printer

Shown: Canon imageRUNNER C5550i MFP

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Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

Software Solutions: CaptureuniFLOW CaptureMany of the world’s largest companies use uniFLOW to

optimize their printing and scanning environment across

their entire global enterprise, reducing costs, enhanc-

ing security, and increasing the productivity of their

employees. With uniFLOW Capture, organizations of

any size can tap into the full scanning capabilities of uniFLOW, and benefit from a proven, advanced solution for cap-

turing, processing, and distributing vital documents to a wide variety of back end systems.

Customized, highly secure scanning With uniFLOW Capture, the scanning process is faster and easier than ever

before, helping you reduce paper, accelerate and streamline workflows,

and increase security office-wide. The process starts with the user

identifying themselves through a quick PIN or password entry or

badge swipe. This not only helps you control access, provide only

the appropriate workflow options, and keep valuable information

secure, it also allows each user to instantly be presented with their

individual or group settings, and work easier and faster with a cus-

tomized, personalized, uniform experience every time— no matter

which Canon imageRUNNER ADVANCE device they’re using in the office.

Fast, flexible, and diverse document processing optionsuniFLOW Capture allows users to automatically convert them into fully searchable, structured, or highly compressed

documents. Documents can be indexed, saved, and archived in .DOCX, .XLSX, .XML, .PDF, and .PDF/A format and

encrypted as desired. You can pre-fill sections in frequently used forms and reports using Zonal OCR, and tap into

the software’s bar code recognition capability, further saving inputting time and reducing the opportunity for errors.

uniFLOW Capture even allows documents to be compressed to 1/50 their original size using proprietary technology,

minimizing storage demands.

Other Partners Include: Nuance AutoStore, Kofax, Ricoh ICE, Global Scan and many more.

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Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

Document and Workflow ManagementFrom documents to value: DocuWare enables any size organization - any industry - to transform documents into

valuable information that moves business forward.

DocuWare automates business processes and workflows by electronically managing and sharing documents

regardless of their format or source. Documents are readily available, where and when needed; one search quickly

locates related documents.

Mobile apps and web clients connect remote, authorized users from home, from

the field and while traveling.

Major Applications Any environment using paper can become more efficient and productive with a

Document and Workflow Management System:

Accounting Department - Automate invoice approval, 3-way matching and other AP processes, monitor and verify purchases, quickly provide PODs to accelerate Accounts Receivable, and efficiently share files for stress free audits.

Human Resources - Streamline the interview to processing paperwork, compliantly store information, save time with employee self-service to pay stubs, forms, and more.

Sales - Have instant access to customer’s quotes and sales history; task lists help management monitor progress.

IT - Secure, easy Records Management including retention schedules and providing for disaster recovery.

Healthcare - Patient paper records can be scanned and stored electronically providing access to a complete patient record regardless of where the patient is seen including doctor’s notes, signed forms, test results, etc.

Public Administration - From local to regional governing agencies, public re-cords are easily shared in digital format saving municipalities’ time and money.

Education - Student records including finance documentation can be compliantly stored and shared by authorized users.

Manufacturing - Clearly documented workflows and material lists keep production in budget and on schedule.

Education - Student records including finance documentation can be compliantly stored and shared by authorized users.

Other Partners Include: Laserfiche, Objectif Lune, DocumentMall, Therefore, and many more.

BenefitsOne search quickly finds all related documents regardless if they are PC generated, an email, a Microsoft Office document or scanned paper.

Embedded search button in a familiar program enables quick adaption.

Task lists, email notifications, and reminders keep processes moving forward.

Tracked and logged access allows everyone to stay up to date.

Reduce paper handling ex-penses from filing times to file cabinets and office space to offsite storage facilities.

Easily maintain records retention schedules.

Increase business process efficiencies.

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Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

Gartner’s MPS and MCS Magic Quadrant Document Systems is proud to represent Gartner’s Magic Quadrant’s Leaders in the Managed Print Services (MPS)

and Managed Content Services (MCS) report for 2015. Gartner’s report is a

useful starting point for identifying and evaluating MPS and MCS providers.

The providers in this Magic Quadrant have the geographical scale to attend to

your office printing needs across world regions in a coordinated way.

Canon (Challenger) - Canon qualifies as a Challenger because it has sol-idly demonstrated the core MPS elements and provides the core elements of MCS through some of its business units. It nevertheless bids on global MPS less frequently than the Leaders in this Magic Quadrant, and it exhibits more variation in the scale and nature of its MPS and MCS activities from region to region.

HP, Inc. (Leader) - Most MPS providers lead with cost savings, but the printers and MFPs are also a weak link in IT security. HP Inc. has added security features and services in recent months and years. Since security is a moving target, HP Inc. trains all of its print technical specialists worldwide about the latest advances in security, even to the extent of annual, in-person training at its world headquarters.

Lexmark (Leader) - Lexmark is a Leader because it successfully provides its MPS and MCS to many large and midsize customers across industries and regions, even including, for example, banks with branches throughout Brazil.

Lexmark excels in vertical MCS. It fields 18 solutions across its core verticals of banking, healthcare, manufacturing, retail and government, as well as insurance and transportation. Most of these solutions automate a major process in an industry, such as policy generation in insurance. More solutions of this kind are likely to follow, now that Lexmark has acquired Kofax, which specializes in document capture software.

Ricoh (Leader) - Ricoh is a Leader because for years, it has invested heavily in MPS and MCS, and it has a deep and far-reaching sales and service operation. Ricoh is thus able to provide its extensive MPS and MCS program to a large and diverse worldwide customer base, which includes customers of all sizes and types.

Quadrant DescriptionsLeaders - Leaders provide MPS and MCS to a wide range of customers, including the largest and most geographically dispersed, so they must demonstrate a truly global reach. They must demonstrate not only the skills to deliver today’s MPS and MCS, but also the understanding, initiative and resources to prepare for tomorrow’s MPS and MCS. Leaders characteristically augment the full scope of MPS with a wide range of added-value services. As a result, they are frequently shortlisted by large and midsize customers.

Challengers - Although Challengers have solidly demonstrated that they provide the core elements of MPS and MCS, they communicate a less complete view of the market direction than Leaders. The package of services they offer and the way it is marketed may also cater to a somewhat narrower range of company sizes and industries than that of Leaders. Even when the customers are the same as for Leaders, the scope of engagement may be narrower.

Visionaries - Visionaries thoroughly understand today’s market and also know how to address customers’ future needs and expectations. In the aggregate, they provide a wide range of MPS to a diverse range of customers and are showing vision on MCS offerings.

Niche Players - Niche Players meet all our inclusion criteria but provide a more-narrow range of services to a more-narrow range of customers than the other vendors. They may be a cost-effective choice for customers whose requirements, scale and geographical scope happen to be a good match. They may also cater to specific industries. Some customers also report that the Niche Players pay them especially close attention and are generally more accommodating than the other vendors.

Gartner report. Dec 21, 2015. https://www.gartner.com/doc/reprints?id=1-2UIUFEI&ct=151221&st=sb

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Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

Managed Document & Business Process ServicesSupport to Maximize Resources Document workflow demands—including cost control, efficiency, security, environmental and compliance challeng-es—are growing in complexity. Fortunately, Ricoh offers a simple solution—let us manage it for you. Our Managed Document & Business Process Services portfolio of services analyzes your current processes and recommends solu-tions that allow electronic and paper-based information coexist efficiently. We help you build highly effective offerings

by streamlining workflow and optimizing resources.

Drive Efficiencies Through the Enterprise You can expect to spend less time and money analyzing, designing and deploying new or improved document workflows by outsourcing Ricoh’s customized Managed Document & Business Process Services. Ricoh’s team of experts assists with document-related initiatives, including planning, budgeting and scheduling. We offer proven methodologies and business processes to drive measurable results. Plus, Ricoh has the ability to ensure the security, performance and stability of a document workflow without the hassle of recruiting specialized talent and the cost of

adding headcount. All of this greatly enhances business continuity and productivity.

Resolutions for All Your Business NeedsFrom companies with inefficient, high-cost document-re-lated infrastructures to organizations seeking better col-laboration, information security and business continuity, Ricoh Managed Document & Business Process Services offers a range of services to enhance efficiency. These services grant faster access to critical business informa-tion, reduce document-related costs, improve key pro-cesses and free up valuable internal resources for more

strategic purposes.

Managed Document & Business Process Services PortfolioRicoh Managed Document & Business Process Services helps organizations of all sizes, and in all vertical markets, optimize the document workflows that drive their opera-tions. Access Ricoh’s portfolio of services and benefit from sound, strategic advice gleaned from decades of industry-leading document management leadership. Partnering with Ricoh and choosing these services typically results in faster deployments, smoother integration, predictable costs and strong customer satisfaction.

Output Management SolutionsEnables small- to mid-sized organizations to assess document output metrics and devise strategies to control print costs with advanced software technologies.

Printer/Copier Management & Security SolutionsAutomates tasks, such as meter reads, service calls, fleet reporting and driver management, to simplify management and enhance the security of entire fleets of output devices.

Enterprise Content ManagementBusiness process, workflow and output consulting services that helps organizations take unstructured data in multiple formats and organize it so it’s easily accessible, searchable and secure.

Forms ManagementWorkflow consulting for forms creation, OCR, digital workflow and approval routing, exception and utilization reporting and forms printing.

Scan and Capture SolutionsWorkflow consulting to help organizations manage file conver-sion to ensure scanned documents are secure, accessible and easily transportable.

Mobile Printing SolutionsEnables employees to print at almost any location - whether on the road or in the office—without compromising efficiency or security. Visitors can also print from their smart devices to select printers.

Facilities Management ServicesA portfolio of turnkey solutions that provide day-to-day business functionality including facility assessment and management ser-vices, conference room services, reception services, space and move management services and on-site managed services.

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Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

Digital Imaging ServicesConvert to More Efficient Document Management Managing hardcopy documents can be time-consuming, error-prone and expensive. That’s why Digital Imaging Services is an ideal, cost-effective resource for organizations seeking to scan, organize and index high volumes of documents. Whether on-site or at one of Ricoh’s secure national processing facilities, teams of highly trained techni-cians can scan and index millions of pages per month—to streamline workflow and improve productivity—for a wide range of organizations. Documents and data are protected by multilevel “chain of custody” security systems and robust disaster recovery systems.

Address Critical Business NeedsYou have core competencies that help you excel—so do we. Ricoh Digital Imaging Services provides a secure resource for organizations to outsource scanning and indexing tasks, unburden internal resources and minimize headcount. We offer fast access to documents and data to help give your company a competitive advantage. Proprietary and comprehensive document scanning and indexing processes protects against physical and logical security as well as longevity threats. It also provides an easy-to-search archive for audits and other compliance-related activities.

Scanning Paper and FilmThe conversion of large volumes of hardcopy documents to digital files is complex and labor intensive. Ricoh offers a host of resources to scan and index virtually any type of color or black and white document — from receipts and index cards to large maps and engineering drawings—quickly, accurately and cost-effectively. Digital Imaging Services can even scan microfilmed documents including roll film, microfiche, and aperture cards.

Image and Data Conversion ServicesRicoh has the experience and expertise to provide seamless media conversion to migrate existing images and metadata to a new document managing system. Ricoh supports a wide range of industry standard and vendor-specific formats, and performs the conversion with minimal impact on existing system and IT resources.

Turnkey Project ManagementThe Ricoh Digital Imaging Services team comprises industry professionals trained in the principles of the Project Man-agement Institute to mitigate enterprise risk. Project managers are assigned to every engagement and implement strategic procedures to ensure work is completed accurately and reliably to accommodate your schedule, require-ments and budget.

Other Digital Imaging Services include:

Security and ConfidentialityOnsite or Offsite Conversion ServicesBusiness Process Outsourcing Services—AP/AR/Digital Mail

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Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

IT Outsourcing & Cloud ServicesInvest in fast, responsive IT supportWe invest in enterprise-class hardware, software, training, automation, data centers and more so we can troubleshoot any issue at any time. It’s what we do best — so you can focus on what you do best.

Resolve any technical issue quickly and affordablyYou only have to worry about coming up with great ideas. We make sure you’re able to share them. Most small- and medium-sized businesses don’t have the resources to resolve technical issues with everyday devices, including work-stations, laptops, smartphones and more. Business slows or even stops as workers wait for resolution. Weoffer technical assistance 24x7x365, so your devices keep working and you stay productive.

Keep information moving, alwaysServer downtime brings your entire business down with it. Whether your servers are on premise, in a data center or in the cloud, we keep them operational all day, every day. In fact, we monitor servers around-the-clock, so we can resolve issues before they affect your business.

Your organization is unique. So why pay for cookie-cutter server management services? Take advantage of patch management, virus protection, inventory reporting, remediation and more. Or, choose to add advanced troubleshoot-ing and diagnostics along with incident management from our experienced team of professional technicians.

Add the power of exchange email without the hassleEvery organization needs an email solution to conduct everyday business. But that doesn’t mean you should compromise resources or your budget to maintain it. Differentiate yourself by letting us manage your hosted exchange email.

Whether you’re collaborating via email, adding important meetings on a calendar or checking for contacts, it’s all at your fingertips. You’ll receive more email storage, so you can accept even the largest attachments without bogging down the network. Every email is replicated in real-time, so it can be delivered and accessed with 99.999% accuracy. Plus, we offer a free SharePoint® site, so you can share documents online wherever you are.

Find information in emails at a moment’s noticeEvery email includes important business information, whether it’s an important message, order, quote, promise, commitment or something else. Don’t take it for granted. Choose us and we’ll help ensure you have access to that data at any time, from anywhere.

It’s not enough to store archive email in personal storage (PST) files. Randomly searching for specific information can take hours, days or even weeks. Let us do it for you — in accordance with new state and federal laws. Plus, we can do it cost-effectively so you can minimize storage costs and improve productivity. Combine our email archiving service and hosted exchange email services for a comprehensive one-stop solution to simplify management and reduce operating costs.

IT Outsourcing & Cloud Services are powered by:

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Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

Production Printing Professional ServicesWe’re Here to Help YouRicoh’s Production Printing Professional Services is designed to help you thrive by focusing on profitability, efficiency, cost reduction and document integrity. We serve:

• The graphic arts community including commercial printers, book publishers, direct mailers, digital services providers, service bureaus and franchise quick printers • In-plant shops that include corporate data centers, print shops and copy centers • Corporate enterprises, government and education settings, with special solutions for industries such as legal, insurance, healthcare, manufacturing and retail

Let’s Plan Your Next Move TogetherWhat are your top priorities going forward? Efficiency? Document integrity and reporting? Compliance? Cost reduction? Profitability? Workflow management? No matter if you run a multivendor shop or an all-Ricoh shop, our affordable production print solutions slip right into place. They cover the spectrum from DIY for simple applications to professional services engagements for complex applications. The important takeaway is that no matter your size or industry, if you want to improve your production print environment, we can help.

Ricoh Production EnablersProviding your organization with outstanding print technology is not the whole story. Often times the front-end solu-tions and back-end finishing that surrounds production print is the key to providing your end-users with a complete end-to-end solution. Ricoh’s TotalFlow strategy includes products and services that help you Innovate, Capture,Manage and Produce through the entire document production lifecycle.

INNOVATEBusiness Development• Business Analysis and Development• Business Booster Web Resource• Consulting Services• Ricoh Design Works — Marketing Services

• Marketing Plan Development• Solution Customization & Implementation• Strategic Partnership Marketing

CAPTUREWeb• EFI DSF Essential• PTI MarcomCentral• Ricoh WebPrint• RSA QDirect Scan™• RSA WebCRD™• RSA WebCRD™ OnDemand™

Variable Data Printing• Objectif Lune PlanetPress Capture & Production• Objectif Lune PrintShop Mail• PTI ExactTarget Email Service• PTI FusionPro Expression• PTI FusionPro Links• PTI FusionPro VDP Creator

PRODUCEPrint Manage• BARR Systems Barr EOM• EFI Pace• Ricoh TotalFlow PrintManager• RSA QDirect™

Color Manage• EFI Fiery Color Profiler Suite• EFI Colorproof™ XF

Transform• BARR Systems Barr EOM• RSA Mainframe Downloader™• RSA PDF Pro™• RSA RDOPrint™• RSA TicketMe™• RSA VIPrint™

MANAGEWeb• EFI Fiery Digital Print Servers• EFI Fiery SeeQuence Suite• EFI PowerPress• Ricoh TotalFlow MakeReady• RSA IPDSPrint™• RSA M.I.S. Print™

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Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

Our ClientsWe work hard to add value by helping our clients reach higher levels of productivity. Here’s a partial list of our valued

business partners:

“Document Systems has provided St. Bonaventure with a first class level of service that allow us to run our business end at a high level of efficiency. Document Systems has provided us with a number of outstanding business solution models

which has enhanced our productivity.”St. Bonaventure High School

“Document Systems has help us manage our printing needs company-wide by managing our copier and printer needs at a number of offices. They allow us to run efficiently by providing great customer service. We are able to provide our clients with high quality products because of the devices purchased from Document Sys-tems. Producing products in house saves us time and money, and we can provide those saving to our clients. Thank you for your help!”

Rincon Consultants, Inc.

“We count on Document Systems to bring a quality of service above what we have expe-rienced from other copier organizations.”Workrite Uniform Company

Workrite Uniform Co. brands include:

“Just wanted to say how much we appreciate our long standing relationship with Document Systems, I believe, over 15 years! We have always received outstanding customer service and will continue to recommend your company. As we have grown, Document Systems has always been available to help us with our business needs with a knowledge and understanding of what we needed.”

Taft Electric Company

The entire company enjoys the benefits of partnering with Document Systems. The I.T. Department appreciates the reduced number of distractions. End users like the simplicity of having a consistent user experience. The company is reducing it’s environmental footprint.

“We spent a lot of time on printer maintenance. Now, all of that is gone away.”Director of Information Technology, Patagonia.


Alex Jordan • 805.650.6482 x 119 • 805.983.0956 fax

805.650.6482 • www.documentsystems.comDocument Systems • 300 N Graves Ave., Oxnard, CA 93030