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Mark Your Calendar
February
11 District 200 Mobile Food Pantry @ St. Charles Square Apts (10 am-noon)
14 Valentine’s Day Classroom Parties
14 Battle of the Books (4 pm)
14-16 Food Drive
20 President’s Day – No School
21 PTA Meeting (1:15 pm)
21 Battle of the Books (4 pm)
23 5th Grade Volunteering (5-7 pm)
24 Coffee House @ Monroe (9-10:30 am)
24 Trimester Ends
25 Fun Fair (11 am-2 pm)
28 Coffee House @ Franklin (9-10:30 am)
28 Battle of the Books (4 pm)
March
1 WWSNPTA Meeting @ SSC (9:30 am)
2 Report Cards
3 Institute Day – No School
8 Kindergarten Round-up for Incoming Students (6:30 pm)
9 District 200 Mobile Food Pantry @ Washington (4:30-6:30 pm)
14 Coffee House @ Hubble (9-10:30 am)
14-16 Food Drive
15 WWSNPTA Cook’s Night Out @ Chick-fil-A (5-8 pm)
17 Coffee House @ Edison (9-10:30 am)
22 District 200 Mobile Food Pantry @ Wheaton Wesleyan (4-6 pm)
27-31 Spring Break – No School
MUSTANG MEMO Pleasant Hill PTA Monthly Newsletter • February 2017
Be sure to attend this popular event – fun for kids and adults!
Pre-Sale Punch Pass and Raffle Tickets are available NOW! Forms have been sent home with the students or go to the PTA
webpage to download the forms: http://cusd200.org/site/default.aspx?PageID=6145
Forms are due by Tuesday, February 21st! (tickets will be sent home with students on Thursday, February 23rd)
The event cannot happen without YOU! We need volunteers for
set-up and clean-up, concessions, games and activities! Please go to
http://signup.com/go/9NWSVD to sign up for a shift.
Then consider donating to the SWEET WALK or join in the CAKE DECORATING CONTEST! For the Sweet Walk, all baked goods are welcome, especially homemade cookies, brownies, Rice Krispie treats and cupcakes. For the Cake Decorating Contest, there will be two categories with prizes awarded: Most Creative Cake and Best Hawaiian Luau Theme.
Drop off baked goods (including cakes) to the LLC on Friday, February 24th, 3:30-6 pm or Saturday, February 25th, 9:30-10:30 am.
Winter Soup and Salad
Staff Lunch February 17th
Please sign up to bring in items for our February Staff
Luncheon! Items can be dropped off at school on
Friday, February 17th in the office. Please have all
items to school by 10:30 am. All soups should be hot
when delivered.
Signup at: http://signup.com/go/Dhpn9s
Valentine’s Day
Classroom Parties
Tuesday, February 14th
Kindergarten AM: 10:45-11:45 am
ADK, PM Kindergarten, 1st through 5th
Grades: 2:00-3:00 pm
Volunteers will be allowed in the LLC 15
minutes prior to start of the parties. Please
enter LLC through Door 2 to pick up your
name tag. Only assigned classroom party
helpers will be allowed in the classroom.
If your child’s Valentine cards come with
candy, please make sure it is peanut free.
Reflections Congratulations!
Please join us in congratulating the following students
for advancing to the state level of the 2016-2017
Reflections Program! These students will be
recognized at a ceremony at Hubble Middle School on
February 23rd.
Ty Kotarski (Grade 3) with a video "My Fishing Timeline"
Sammy Rontal (Grade 3) with literature "Through Max's Eyes"
Ashley Wilkinson (Grade 5) with music "Canon in C"
PTA Executive Board
Nominations
Believe it or not, it is not too early to start thinking about
PTA leadership for next year! The Nominating
Committee is in search of next year’s board
members. The Executive Committee Positions are: Co-
Presidents or President, V.P. of Membership, Co-V.P.'s of
Committees, Treasurer, and Secretary. All positions have
1 year terms. Please contact a member of the
Nominating Committee (Pinky Jain, Dawn Pisciotta,
Christy Frederick) if you are interested or have any
questions at [email protected]. It’s a great
way to be involved and meet new friends. Position
descriptions can be found at the end of this edition of
the Mustang Memo.
Fifth graders continue to work hard to help feed the hungry
with the Northern Illinois Food Bank. Last month, a group of
5th graders and their families volunteered on their day off to
package over 3,000 pounds of food at the Geneva facility!
There will be one more opportunity for 5th graders to pack
food on Thursday, February 23rd 5:00-7:00 pm. Contact Tara
Schreiner ([email protected]) if you and your 5th
grader can help!
Photos from the January food packing event
The 5th grade will also be participating in the Foodie 5K at
Cantigny on Saturday, April 1st. If you and your 5th grader
are interested in running or working at the event, contact
Mara Schneider ([email protected]).
Thank you to the 5th grade class for making a difference in
our community in your last year at Pleasant Hill!
SCREEN FREE WEEK MAY 1-5
If you or your employer are interested in making a tax
deductible donation for Screen Free Week (such as
sports tickets, museum or amusement park passes,
etc.), please contact Allie Beyer at
Families with students transitioning to Monroe next year:
Planning vacation for summer? Mark your calendar – schedule
pick up for 6th grade is August 17th!
Hello, again, faithful Food Drive
contributors! Last month, we donated
885 items to Interfaith Food Pantry -
great job! Let’s keep it up!
This month’s drive starts on Valentine’s
Day, a time of open hearts and
love. With that in mind, we will be
helping our 2nd grade Girl Scouts as they
create care packages for the
Kaleidoscope Project, which helps
displaced kids find safety and
comfort. Care packages will include
granola bars, toothbrushes & bars of
soap – donations of those items will be
shared with the Girl Scouts
troop. Along with those items, let’s
stock the pantry with basics and some
extras to warm them up like: coffee, tea,
hot chocolate, low-sodium soups &
crackers, FRESH fruits/veggies,
toothpaste, Chapstick, lotion, shampoo,
bar soap and paper products.
We are so thankful for the generosity
shown by our families. You amaze us
each month. This month tokens will be
given to the classrooms that honor our
♥ HEARTS ♥ and share more.
January results: Interfaith and their
clients send their heartfelt thanks. The
following classrooms will receive the
POPPER PENGUIN tokens:
Youngblood AM, Bellanca, Keith,
Jahnke, Clubb, Murphy, Tomlinson and
Caravello - AMAZING!
Reading is always more fun together, and thanks to Chrissy DeFalco, Michelle Speers and their volunteer team, our OSOB was super fun. Thank you!
Did you ever wonder who collects all those
Box Tops we bring in and promotes other Corporate Incentives that raise funds for our programs? It’s Kirstan Wilkinson, and we thank her!
Our school now has a Culture Cabinet (donation from Mrs. Spence) located in the LLC that will highlight different cultures throughout the year and Pinky Jain has agreed to help coordinate and collect the items. Thanks Pinky!
BATTLE OF THE BOOKS
Our Battle of the Books team has finished 4 of the 8
competitions. Our next battles are on February 14th,
21st and 28th. Thanks to all of the students and
teachers who have come to cheer on our team. We
are currently tied 9th place overall after Round 4.
Wheaton Christian 310 Hawthorne 298 Washington 293 Lowell 292 Wiesbrook 283 Sandburg 278 St. Michael 273 Whittier 273 Pleasant Hill 271 Lincoln 271 Homeschool 267 Longfellow 263 Emerson 255 Madison 222
Some of the team ready to Battle at
the Wheaton Library!
Calling all parents!!
With Explore More Day coming up in a few short months (May 24th), we are looking to start collecting the following supplies:
Prizes for Caine’s Arcade (balls, small toys, pencils, etc)
Ducktape in fun colors Kids Youth Large and X-Large white t-shirts
(tie dye and graphic arts) Empty Egg Cartons Bubble Wrap Toilet Paper Rolls Karaoke Machine!!!
The donated items can be dropped off at the front office or sent in with your children, labeled EMD.
Once again, thank you so much for help in collecting these items. This event is not possible without the help from all of our Pleasant Hill families!
If you are able to volunteer this day, please let us know! We are also looking for parents to teach a 4th grade culture class.
Please contact the Committee Co-Chairs: Jen Spiekhout
at [email protected] or Elaine Haake at
Wheaton Warrenville Special Needs PTA
Mark your calendar for the following upcoming events:
March 1, 9:30 am – Meeting @ SSC Building
March 15, 5-8 pm – Cook’s Night Out Event @ Chick-fil-A (301 E. Loop Road, Wheaton)
One School, One Book...A Review
For the past month, the Pleasant Hill community has enjoyed reading Mr. Popper’s
Penguins together and celebrating with fun activities along the way! We hope your
family enjoyed the book at home as much as we did at school! We are very fortunate to
be able to share this program with our families, and we’d like to thank the many people
that helped to make to make Mr. Popper’s Penguins so special this year!
Thank you… to the PTA for purchasing books for all the families, faculty and staff, as well as hosting the fun-filled
Family Game Night to celebrate the end of our program! And thank you to the dedicated One School, One Book
Committee for their creativity, planning and hard work: Mrs. Bab, Mrs. Collins, Chrissy DeFalco, Erin Froebe, Judy
Gallichio, Pinky Jain, Terese Janik, Christy Kozlowski, Matt Malcheski, Hillary Mann, Charlotte Salvesen, Michelle
Speers and Mrs. Williams.
Thank you… to Mrs. Frederick, Mrs. Marines, Mrs. Gillespie, Jeff Ebbert at the District
200 print shop, and our custodial staff for all their support throughout the program.
to the faculty and staff who donated milk jugs for our igloo and games for Thank you…
our Family Game Night, as well as generated excitement for Mr. Popper’s Penguins in their
classrooms.
Thank you… to the supportive businesses within our community: Starbucks for donating milk jugs; Wheaton
Bank and Trust for counting all our pennies; and Moore Toys & Gadgets for loaning games for our Family Game
Night. Special thanks to SANCCOB for creating an educational video to teach us about their efforts to rescue and
rehabilitate injured penguins and other seabirds.
Thank you… to our Pleasant Hill families for donating milk jugs, contributing to our Pennies for Penguins drive,
volunteering at our Lunchtime Fun activities, and most importantly, reading together as a family!
Follow Pleasant Hill PTA
Save the Date
April
1 Foodie 5K @ Cantigny (9:00 am)
12 District 200 Mobile Food Pantry @ Lowell Elementary
14 Holiday – No School
18-20 Food Drive
18 Student Excellence Foundation Distinguished Teacher Awards
May
1 PTA Meeting (6:30 pm)
1-5 Screen Free Week/Spring Book Fair/Staff Appreciation Week
3 Fine Arts Concert
16-18 Food Drive
24 Explore More Day
26 Fifth Grade Bash
29 Memorial Day – No School
31 Last Day of School, Report Cards
Please note: Dates may be subject to change.
Pleasant Hill PTA
2016-17 Executive Committee:
President Julie Basom
1st Vice President Erin Froebe
2nd
Vice President Terese Janik
Vice President, Membership Amy Rontal
Secretary Leona Rochford
Treasurer Carolyn Hoopes
Email: [email protected]
Support the District 200 Shares team by making an online donation or
joining the 5K fun run/walk at Cantigny:
http://nifb.convio.net/site/TR/Foodie5K/General?team_id=3776&pg=t
eam&fr_id=1142
At a special meeting on January 31st, the Pleasant Hill PTA voted
to support the upcoming “Referendum on Bond Issue for CUSD
200 Facilities Improvements” that will be placed on the ballot
on April 4th. You can find key information about the referendum
at http://cusd200.org/Page/13991.
If you want to help, you can like “Yes For D200” on Facebook to
learn about upcoming events, you can donate to Friends of the
Schools at http://www.yesford200.com, or you can host a
coffee house (as mentioned above).
PH PTA Executive Committee Responsibilities
President First Vice President Second Vice President Vice President Membership
One-Time or Annually
Varies
● Fills open chairperson positions by matching openings with
volunteers.
August
● Update all Standing committee binders
● Host Committee Chair Breakfast
August
● Update all Standing Committee binders
● Host Committee Chair Breakfast
September
Ongoing
● Works on projects with aspects falling under multiple VPs.
● Provides assistance and support for VPs, Secretary,
Treasurer and committee chairs as needed.
● Reviews and approves with Principal All-School
Communications PRIOR to duplication and distribution.
● Creates, adds and updates PTA information on PH calendar.
● Sets agenda for and manages PTA meetings
● Signs all legal documents and checks
● Represents PH at council meetings 2nd Wednesday of the
month
● Handles all correspondence with State PTA
● Reviews and distributes as appropriate all communications
from DuPage West Region, Illinois PTA. and National PTA.
● Acts as PH PTA spokesperson and handles media relations
as needed
● Be principal’s contact to the executive committee
● Responsible for anything special needed to be done
● Be the executive committee contact for
standing committees
● Send reminders to committee chairs for
PTA meeting reports and Mustang Memo
submissions
● In charge of PTA committee chair
breakfast in August
● In charge of the PTA fair at Back to
School Picnic
● Make and distribute binders for all
committee chairs
● Help find committee chairs for open
positions
● Gather end of the year committee reports
● Help prepare budgets
● 1 must be the Council Delegate for
WWPTA Council Meetings (if only 1
president)
● Be the executive committee contact for
standing committees
● Send reminders to committee chairs for
PTA meeting reports and Mustang
Memo submissions
● In charge of PTA committee chair
breakfast in August
● In charge of the PTA fair at Back to
School picnic
● Make and distribute binders for all
committee chairs
● Help find committee chairs for open
positions
● Gather end of the year committee
reports
● Help prepare budgets
● Additional signer on PTA bank account
● Maintains the member roster and email list.
● Conducts member drives for families and staff members throughout
the year.
● Provides PTA member welcome packets and member cards as dues
and completed forms are received.
● Maintains and regularly shares the volunteer database information with
board.
● Reconciles member due payments and transfers to Treasurer.
● Create spreadsheet with volunteers to provide to VP’s
● Set up directory spot app
● Attend/present at Kindergarten Round up and visitation
● Distribute directories to those who join after initial distribution.
Oversees/Coordinates
August - DWR Packet Pick-up, Curriculum Night
September/October - PTA meeting to approve budget, audit report
Jan/Feb - PTA meeting elect Nominating Committee, bylaws
standing rules review, check popcorn supply for events
March/April - Presentation for Kindergarten Round Up, PTA
meeting present Board nominations
May/June - PTA meeting adopt by laws, elect PTA board,
kindergarten visitation, popsicles for Field Day Schweppes
Restaurant Depot (53 and North Avenue)
Dates on Calendar
Capital Expenditures Letter to School Board - done throughout the
year whenever we have something to donate.
● Book Fair Spring/Fall
● Family FUNdraisers
● Corporate Incentives
● Art Smarts
● Battle of the Books
● Display Case
● Explore More Day
● Health & Safety
● LLC Volunteer Coordinator
● Read to Succeed
● Staff Appreciation
● Nominating Committee
● PTA Council Delegate
● Newsletter/Social Media/Website
● Wheaton-Warrenville PTA Council
Scholarship
● School Board Representative
● 5th Grade Fundraising/ Back to School
Picnic
● School Supply Kits
● Spirit Wear
● Environment
● Birthday Books
● One School One Book
● Food & Nutrition
● Ice Cream Social
● Room Parents
● Screen Free Week
● Fun Fair
● Directory
● Yearbook
● Reflections
Membership table with information available at Meet and Greet, Back to
School Picnic (member wheel)
October/November - provide list of families that contributed to “Write a
check” to send tax letter
March/April - Prep membership packets for the next year - Letter to parents;
Provide list of all staff members to Treasurer to follow-up about classroom
reimbursement by a certain date.
Participate in Kindergarten Round up
Early May - distribute pta membership forms
Completes the following PTA Course(s)
● Illinois PTA Road to Success Course before election or within six (6) months of election
● President’s Course within six months of election.
● Money Matters
Secretary Treasurer Principal
One-Time or Annually
Ongoing
● Keeps an accurate record of all business transacted
at each meeting and presents the minutes for
approval at the next meeting;
● Provides approved minutes to the board and all PTA
members
● Is the custodian of PTA’s records (except those
assigned to others, such as the treasurer’s records);
● Provides PTA meeting summaries to PH staff
members;
● Have original forms: Bylaws, standing rules,
nominating committee reports, audits…
● Sends thank you notes or other cards as needed
● Reports on any correspondence or thank you notes
PTA has received at meetings
● Check Pleasant Hill gmail email account each week
and forward emails to necessary contacts.
o Routing incoming email to the correct Board
member
o Responding to general issue messages
o Sending out email “blasts” on behalf of
individual Board Members
● Acts as the custodian of the PTA’s funds and
financial records, maintaining the financial records
for at least seven years;
● Keeps an accurate and detailed account of all
monies received and paid out;
● Collects monies from fundraising activities and
provides a written receipt for those funds;
● Deposits all monies of the PTA in a PTA account in
a bank approved by the executive board (and never
in a personal or school account);
● Files taxes annually.
● Ensures audit is completed shortly after 6/30 close
of fiscal year.
● Prepares initial draft of annual budget for review by
president and executive board, and subsequent
approval by membership.
● Creates monthly reports that compare budgeted vs.
actual income and expenses
● Ensures a non-check signer reviews and signs
statements monthly basis.
● Creates budget summary at fiscal year end to assist
in next year’s budget planning.
● Responsible for payment of dues to the state PTA
● Provide a budget report at every PTA Meeting File
Attorney General Paperwork
● Send Tax Deductible Contribution Letters
● Makes parent involvement a priority and creates an
environment that builds a strong home-school
connection.
● Works with the PTA to address issues, develop
parent involvement programs and communicate with
parents and the community.
● Keeps PTA informed on school programs, problems and needs.
● Collaborates with PTA to identify emerging school
needs.
● Serves as PTA coach and collaborator, sounding
board, historian and the voice of the entire school
community.
● Sets the tone, the climate and expected
professionalism for parent leaders and staff.
● Helps with program planning and cooperates in fundraising projects.
● Encourages staff members to join the PTA, help with program planning and participate in PTA activities.
● Reviews and approves with President All-School
Communications PRIOR to duplication and
distribution.
Oversees/Coordinates
● -- Bulletin Board
● PTA meeting Agenda
● -- Audit Committee
--
Completes the following PTA Course(s)
Illinois PTA Road to Success Course before election or within six (6) months of election
Illinois PTA Financial workshop
