1www.okmuseums.org

Registration is open for the 2013 Oklahoma Arts Conference, the annual gathering of artists, nonprofit organizations, community developers, civic leaders, educators, students and others working in Oklahoma’s arts and cultural industry. The 2013 conference takes place October 23-24 at the Ardmore Convention Center.

With this year’s theme, “Homegrown Culture,” sessions will help participants identify and explore their community’s unique history and tap in to its local culture to discover the ingredients for community vitality.

Conference sessions will feature national recognized presenters and speakers from around Oklahoma, as well as performances, networking events, and a tour of downtown Ardmore.

The conference is presented by the Oklahoma Arts Council and Oklahomans for the Arts. Visit www.arts.ok.gov/Our_Programs/Oklahoma_Arts_Conference.html to view all conference information or to register. Registration is $125 and the deadline is October 15.

museNEWS

Volume 43, No. 3Fall 2013

INSIDE:

3Best practices for boards

4Volunteer voice

5Communicator’s corner

8Museline

Programs and services of OMA are made possible in part by assistance from the Oklahoma Arts Council and Kirkpatrick Family Fund.

A S S O C I A T I O NMUSEUMSO K L A H O M A

MO A

D O N A T E

2013 Oklahoma Arts Conference in Ardmore, October 23-24

News museums can use

It is annual giving campaign time!

Please consider giving a donation to help OMA continue serving Okla-homa museums. Donate online today at okmuseums.org!

2www.okmuseums.org

We look forward to continuing our partnerships and building even more collaborations in the future.

director's desk Partnerships and collaborations

Recently, I have been thinking a lot about partnerships and collaborations. At OMA, we are so fortunate to have developed approximately 100 annual partnerships which assist us with our programs and services. Truly, we are a stronger organization because of these very important relationships. I would like to personally thank each and every partner for their support of Oklahoma museums. You will not be surprised to know that many our partners are the museums we serve. These partner museums not only are members of OMA, but give back to the

museum profession by allowing us to use their space for training or meetings; encouraging their staff to be involved with OMA through committees during work hours; and supporting OMA through financial sponsorships above and beyond their memberships.

One incredible collaboration which we are so excited to be involved with is Celebrating Allan Houser: An Oklahoma Perspective. In celebration of the 100th anniversary of Allan Houser’s birth, a first-ever, statewide collaboration of Oklahoma museums and cultural institutions, in conjunction with the Oklahoma Museums Association, is honoring his memory, works and legacy. Special exhibitions, events and educational opportunities are available throughout the state through December 2014. The organizations collaborating include:

OMA Board of Directors

Gena Vitali, Esq • President Edmond

Dr. Bill Bryans • Vice President Oklahoma State University, Stillwater

Susan Baley • Treasurer Fred Jones Jr. Museum of Art, Norman

Jennifer Holt • Secretary Will Rogers Memorial Museums, Claremore

Julie Baird • At-Large Rep. Leonardo’s Children’s Museum, Enid

Regina Berna • District 2 Rep. Chickasaw Nation Museums and Historic Sites, Tishomingo

Deborah Burke • Immediate Past President Gilcrease Museum, Tulsa

Ken Busby • OKMADA Rep. Arts & Humanities Council of Tulsa, Tulsa

Cecil Carter • At-Large Rep. Murray State College, Tishomingo

Richard Ellwanger • At-Large Rep. Seminole Nation Museum, Wewoka

Jim L. Goss • District 1 Rep. Frank Phillips Home, Bartlesville

Stacey Halfmoon • OKNAMPA Rep. American Indian Cultural Center and Museum, OKC

Jason Harris • OKME Rep. Oklahoma History Center, OKC

John Hernandez • At-Large Rep. Museum of the Great Plains, Lawton

David Keathly • District 3 Rep. Marland Estate, Ponca City

Kristin Mravinec • At-Large Rep. Northwestern Oklahoma State University, Woodward

Dan Provo • District 5 Rep. Oklahoma History Center, OKC

Jason Schubert, • OKRA Rep. J.M. Davis Arms and Historical Museum, Claremore

Delaynna Trim • At-Large Rep. Mabee-Gerrer Museum of Art, Shawnee

Heidi Vaughn • At-Large Rep. UCO Laboratory of History Museum, Edmond

Phyllis Wahahrockah-Tasi • MPMA Rep. Comanche National Museum & Cultural Center, Lawton

Karen Whitecotton • At-Large Rep. Green Collection/Museum of the Bible, OKC

OMA Staff

Brenda Granger • Executive Director

Stacy O’Daniel • Administrative & Program Associate

Darlene Hale • Contract Bookkeeper

National Cowboy & Western Heritage Museum, OKCAllan Houser and His StudentsAugust 30, 2013 - May 11, 2014 Oklahoma Arts Council, Oklahoma State Capitol, OKC Allan Houser at the Capitol: A Legacy in Bronze January - December 2014

Gilcrease Museum, Tulsa Form and Line: Allan Houser’s Sculpture and DrawingsFebruary 13 – June 29, 2014 Fred Jones Jr. Museum of Art, Norman Allan Houser Drawings: The Centennial Exhibition March 8 – May 18, 2014 Oklahoma History Center, OKC Born to Freedom: Allan Houser Centennial March 13 - December 31, 2014

Oklahoma City Museum of Art, OKC Allan Houser: On the Roof May 1 – July 27, 2014

Philbrook Downtown, Tulsa Allan Houser: A Celebration May 18 - November 2, 2014

Chisholm Trail Heritage Center, Duncan Allan Houser: Legend Born Free June 1 – August 15, 2014

Southern Plains Indian Museum, Anadarko Allan Houser Mural Conservation and Exhibition Mid-September 2014

OSU Museum of Art, Postal Plaza Gallery, StillwaterJanuary – December 2014

Will Rogers World Airport, OKCJanuary – December 2014

Brenda

Brenda GrangerExecutive Director

3www.okmuseums.org

Having 100% of board members make personal donations is a cliché we don’t like. It’s not a meaningful measure of board member commitment, and typically creates a situation where even the best board members have to be nagged. BUT, if you do have this requirement, here’s how to make it as easy as possible.

1. The annual basket pass - At the same board meeting each year (Thanksgiving is easy to remember), pass around a basket or box. The board chair (or fundraising chair) announces: “As this basket goes around, everybody has to put something in it. You can put in a check. You can put in a piece of paper with a pledge amount that you will give by December 15 of this year. Or you can put in a piece of paper that says you’ve already given this year.” This really works.

Nice variation: buy some little bags of cashews or high quality lollipops and put them in the basket. When a person puts in their check or pledge they can take one out. That way it is visible to everyone that everyone has participated at the end and it just feels good.

2. Make a donation for them, if they won’t: Take a tip from the big arts institutions. If you have three board members who haven’t given, have the board chair, fundraising chair, or executive director call them up. “I know you haven’t gotten around yet to making your annual donation,” you say. “Would you allow me to make a donation in your name?” This always prompts the procrastinator to say, “I’ll do it right now!” So finish the call with: “Thank you so much. If we don’t get a donation from you

The Oklahoma Museums Asso-ciation encourages museums and to use information in this column for board training. Mu-seum board members also are invited to take part in training seminars and other programs offered by OMA. For member-ship and program information go to okmuseums.org.

Next issue: Conflict of interest...or conflict of loyalty?

best practices for boards

by Jan Masaoka

within a week, I’ll go ahead and make one in your name. I’ll be very happy to do that.”

Alternatively (but not as good): simply make a donation in the name of every board member who has not given.

3. Give them guidelines: An overlooked reason some board members are reluctant to give is awkwardness about how much to give. “If I give $50 will I look like a cheapskate?” muses one board member while another wonders, “If I give $5,000 will I look like I’m showing off?” (Even if donation amounts are private, the executive staff and the board chair will know.)

Help these folks out with some guidelines without calling them guidelines. “One year we had a board member give $20,” you can say. “That was a lot for that person and it is one of the most meaningful donations we’ve ever gotten. And once we had a board member give $25,000 (or whatever was the high amount for your organization),” you add. “I suspect she’ll never know how much impact that gift had on our work.”

4. Put it in their job description: If you have a “board member agreement” or “job description,” be sure you have something in it like this: “Each year I’m on the board, I will make a personal financial contribution—at a level that is meaningful to me—by Thanksgiving of each year.”

In the recruitment process, such a requirement to give often fails to get mentioned. By having a job description that includes this responsibility, even the shyest board member can communicate

Getting to 100% board giving

this expectation. (It’s extremely irritating to join a board only to hear about requirements that were not mentioned ahead of time. You all know what I mean.)

5. Put it on their to-do list: At a board meeting, pass out a checklist to each board member so they can check off items they will do. Examples:

• I will make a personal cash donation of _____ before Thanksgiving.

• I will sign up to make a monthly donation having my credit card charged automatically.

• I will help on the following fundraising/community events: Annual Gala / Theatre Party / Street Fair Booth

• I will make introductions to the following foundations, corporations, or individual donors:

• I will help with obtaining non-cash donations:

___ free printing for the annual report___ one large copying job done at my office

This article is reprinted with permission from Blue Avocado, a practical and readable online magazine for nonprofits. Subscribe free by contacting the Blue Avocado editor or visiting www.blueavocado.org.

continued on page 5

4www.okmuseums.org

Why volunteers?Connie Pirtle, Strategic Nonprofit Resources

Congrat-ulations to my colleague Robbin Davis, who is the new Director of The Pioneer Woman Museum in Ponca City!

Robbin successfully authored this column on volunteerism for many years, and I have very big shoes to fill now.

Museum volunteers come in all types: docents, service/behind the scenes, directors, and board committee members. This column will focus primarily on docents and service volunteers…with the occasional visit to governance volunteers.

Oklahoma has approximately 500 museums, and they all rely on volunteers to achieve their mission. In today’s busy culture, it’s a challenge to recruit and engage museum volunteers because we’re asking them for a slice of their leisure time – which is ever shrinking for most of us! So museums have had to rethink how and why they engage volunteers.

Why Volunteers? I often ask this question of museum staff. The first answer is usually “to save us money.” Well…not exactly. Rather than saving money for a museum, volunteers expand the capacity of the staff and the organization to achieve its mission. I am amazed at how many museums have not defined the “why” before the “what.” There is a rush to define what volunteers can do, but reluctance to spend the time building a unified reason for “why” volunteers are involved. And, it doesn’t matter if your

volunteer voice

museum engages 2 or 200 volunteers! Intentionally or unintentionally, museums reflect their core beliefs regarding volunteers in the type of work they assign them, the resources they allocate to managing them, and the credibility they give to volunteer input.

I encourage you to spend 15-20 minutes brainstorming why your museum engages volunteers. Ask yourself, “In a perfect world with unlimited money to spend would I still engage volunteers?” Review your responses. Would there still be a place for volunteers within the museum or would you simply hire more staff? What are the unique contributions that volunteers bring to your museum?

Volunteers are a museum’s “secret weapon” who add value in myriad ways:

· Volunteers make contacts that expand the museum’s sphere of influence

· Volunteers are your museum’s best community advocates (and you can’t buy marketing like that!)

· Volunteers provide the human touch in interactions with visitors

· Volunteers build community spirit and support

· Volunteers bring unique/local knowledge and skills to your museum

· Volunteers are outsiders and bring a fresh or broader point of view

· Volunteers have an increased credibility because they are not paid staff

· Volunteers bring new (and often increased) energy to your museum

Connie Pirtle

· Volunteers are freer to take a risk and experiment with new ideas/approaches

Volunteers have unique contributions to make to museums – different from and complementary to that of paid staff. It is vital to identify the unique qualities of volunteers that are important to your museum and to develop a “value statement” that expresses why you involve volunteers. It will make the difference between being a museum that uses volunteers and one that involves them!

Connie Pirtle is the Founder/Director of Strategic Nonprofit Resources. For the past 16 years she has focused her work on effective volunteer engagement in museums and other community organizations. Connie was a board member of the American Association of Museum Volunteers for many years, and she was the Executive Editor of AAMV’s book, Transforming Museum Volunteering: A Practical Guide for Engaging 21st Century Volunteers. Send her your questions via OMA’s website “Ask a Professional” www.okmuseums.org/ask-a-professional/ or to AskConnieP@cs.com.

OMA thanksRobbin Davis

for her many years of service writing the

Volunteer Voice articles and welcomes

Connie Pirtle to the pages of

MuseNEWS!

5www.okmuseums.org

by Tony Vann, President Vann & Associates | PR & Marketing

Over the course of the last three-and-a-half years, we have had the opportunity to work with a variety of wonderful

individuals and organizations. Many conversations have begun with asking, “Why?” but all end with, I understand. However, looking back and trying to understand exactly how those relationships are built has brought me to the conclusion that we are all human beings just being human.

I say that because no matter when or where we talk to our clients, we always gain such

Tony Vann

communicator’s cornerHuman beings being human

a wonderful feel of trust and understanding – that is until they ask, “Why?” For some reason, the mere suggestion of curiosity poses such a threat to the psyche, that it is only recently, that I have grown to understand the cause and have tried to share the cause of the question with my team.

Simply stated, humans are curious creatures. It really doesn’t matter the subject, we are all just curious beings. To that end, when it comes to an organization’s mission or a business’ bottom line, the immediate inclination by most clients is to ask why we are recommending something, or why we choose to choose this phrase and so on.

The fact is, instead of taking offense to this, we all should embrace it. None of us like to

be challenged, but the reality is, the more we are challenged, the better we all become. Whether competition in the marketplace, on the field or in the public sector, competition makes us all better at what we do.

Furthermore, embracing the question and providing a logistical and understandable explanation makes our clients better as well. They begin to understand potential stories to be told on their own. They understand the trends we are trying to build with their brand and they realize the question of why, wasn’t about the logo or ad design, it was a self-assuring question of why did we hire an agency to help. If we fulfill and surpass their expectations, that why easily turns to why not – of course it is because we are just human beings being human.

___ free dry-cleaning for costumes___ case of wine for silent auction___ used good-condition pet carriers___ good-condition sofa___ airline miles for two round trips

You get the idea! The next time a funder asks you the meaningless question, “Do 100% of your board members give?” answer in an enthusiastic voice, “Almost 100% and we’re working on it!” Then pull out this article.

Jan Masaoka is publisher of Blue Avocado. She aspires to be on a board that has 125% board giving.

100% board givingcontinued from page 3

Get ready for

Friday, June 6, 20146:00pm - 10:00pm

National Cowboy Western Heritage Museum

6www.okmuseums.org

Building and sustaining

Oklahoma’s arts industry

10,000 jobs strong

An agency of state government • arts.ok.gov

Championing museums at Museums Advocacy Day 2014The Oklahoma Museums Association is proud to be a 2014 Contributor level supporter of Museums Advocacy Day, which will take place February 24–25, 2014 in Washington, D.C. Learn more about Museums Advocacy Day 2014 on the American Alliance of Museums’ website. The entire museum community—directors, staff, trustees, students, independent professionals and volunteers are all welcome to participate in this field-wide event.

Oklahoma is represented in Congressby 2 Senators and 5 Representatives

Senator James M. Inhofe (R- OK) DC Phone: 202.224.4721DC Fax: 202.228.0380www.inhofe.senate.gov/contact

Senator Tom Coburn (R- OK)DC Phone: 202.224.5754DC Fax: 202.224.6008www.coburn.senate.gov/public/index.cfm/?p=ContactForm

Representative Jim Bridenstine (R - 01)DC Phone 202.255.2211DC Fax: 202.225.9187https://bridenstine.house.gov/contact/email-me

Representative Markwayne Mullin (R - 02)DC Phone: 202.225.2701DC Fax: 202.225.3038https://mullin.house.gov/contact/email-me

Representative Frank Lucas (R - 03)DC Phone: 202.225.5565DC Fax: 202.225.8698https://lucas.house.gov/contact-me/email-me

Representative Tom Cole (R - 04)DC Phone: 202.225.6165DC Fax: 202.225.3512https://coleforms.house.gov/contact/default.aspx

Representative James Lankford (R - 05)DC Phone: 202.225.2132DC Fax: 202.226.1463https://lankford.house.gov/contact-me

Call for FY 2014 applications for IMLS museum grant programsThe Institute of Museum and Library Services (IMLS) is accepting applications in each of its museum grant programs. The application deadline for each of these programs is December 2, 2013.

For more information about these funding opportunities, including program guidelines, contacts, and webinar access information, click on links below.Museum Grants for African American History and CultureMuseums for AmericaNational Leadership Grants for MuseumsNative American/Native Hawaiian Museum Services Program

Sparks! Ignition Grants for Museums

Webinars with Program Staff IMLS staff members are available by phone and email to discuss general issues relating to these funding programs.

A pre-recorded webinar detailing important information about IMLS funding opportunities is accessible through the links above. Potential grant applicants are also invited to participate in one or more of the live pre-application webinars that are available. Dates and times for live pre-application webinars also can be found using the links above.

The University of Tulsa is an EEO/AA institution.

Enhance your credentials Convenient classes for working professionals

Hands-on experience at Gilcrease MuseumContact The University of Tulsa for

more information at 918-631-2336, or grad@utulsa.edu

www.utulsa.edu/museum-science-management

Master’s Degree in Museum Science and Management

7www.okmuseums.org

Free subscription to Oklahoma Humanities Council magazine

Oklahoma Humanities magazine fosters conversation and new perspectives through articles, interviews, and beautiful color images. From public policy issues to cultural heritage, you’ll find in-formed commentary and the best of humanities scholarship in our award-winning publication.

Click here to sign up for your free one-year subscription.

Conservation Assessment Program and Museum Assessment ProgramThe 2014 Conservation Assessment Program (CAP) application will become available on Heritage Preservation’s Web site at www.heritagepreservation.org in early October. It is anticipated the deadline to submit 2014 applications will be in early December. Applications are reviewed on a rolling basis, so museums are encouraged to apply as soon as the application is released.

CAP is a federally-funded program that provides professional conservation assessments for small to mid-sized museums of all types. The program also funds historic buildings assessments for institutions with buildings that are 50 years or older. The assessment process helps museum professionals improve their institutions’ conservation policies and procedures, learn conservation and historic preservation best practices, and establish relationships with conservators and historic structures assessors. The resulting CAP report helps museums to develop strategies for improved collections care, long-range planning, staff and board education, and fund-raising. CAP is administered by Heritage Preservation and supported through a cooperative agreement with the Institute of Museum and Library Services.

This fall, the 2014 CAP application will be available online and for download as PDF and Word fill-in forms. To receive notification of the availability of the 2014 CAP application, or for more information, please contact the CAP staff at cap@heritagepreservation.org or 202.233.0800.

The Museum Assessment Program (MAP) helps small and mid-sized museums strengthen operations, plan for the future and meet national standards through self-study and a site visit from a peer reviewer. IMLS-funded MAP grants are non-competitive and provide $4,000 of consultative resources and services to participating museums. MAP provides guidance and growth in the following areas:

• prioritization of goals• focus on mission and planning• communications between staff, board and other constituents• credibility with potential funders and donors

The program offers four assessments:• Organizational• Collections Stewardship• Community Engagement• Leadership (full cost only)

Each assessment can be completed in less than a year. Costs to participate range from free to $750. Applications are accepted twice per year by deadlines of July 1 or December 1. MAP is supported through a cooperative agreement between the Institute of Museum and Library Services and the Alliance. More information on MAP at www.aam-us.org/resources/assessment-programs/MAP

So what is the difference between CAP and Collections MAP? While there is some overlap between them (both will look at the collections storage area, for example), these programs complement one another by focusing on different aspects of collections care. Collections MAP examines the “big picture” - how policies, procedure, and planning affect collections care. CAP is more focused on preservation and conservation of the collections.

Is a museum required to have an assessment through MAP before they apply to CAP? Participation in MAP is not required before CAP, but it can be advantageous to your museum. The Museum Assessment Program helps museums define or improve their mission statement and collections management policies. Before learning how to better care for your collection through CAP, it is important to consider your institution’s purpose and procedures for collecting and exhibiting, and MAP can help you do so. In fact, many museums stated that participating in MAP’s institutional and collections management assessments helped prepare them for CAP.

Thank you to outgoing

OMA Board membersCecil Carter

andJason Schubert

Their service is most appreciated!

8www.okmuseums.org

Grant deadlines, training and other newsNew opportunities for interest-driven arts learning in a digital ageA report on “interest-driven” arts learning is available, a form of participation where youths research and learn about their creative passions and hobbies, connecting them to peers with the same interests who may extend beyond their immediate social circle. More www.wallacefoundation.org/knowledge-center/arts-education/key-research/Documents/New-Opportunities-for-Interest-Driven-Arts-Learning-in-a-Digital-Age.pdf

Oklahoma organizations receive discounts to host ExhibitsUSA traveling exhibitions ExhibitsUSA, founded in 1988, annually offers more than 20 diverse art and humanities exhibitions to museums and other exhibiting institutions. Reduced rates are available for Oklahoma organizations to host 5-week, 7-week or 10-week traveling exhibitions organized by ExhibitsUSA, a program of the Mid-America Arts Alliance. If you are looking for a new exhibition experience for your community, or help in getting your exhibition on the road, ExhibitsUSA is the right place. More www.eusa.org/ Museums on Call: How Museums Are Addressing Health Issues report released The American Alliance of Museums has assembled a report to showcase some of the important ways that museums are contributing to health care—helping patients, training medical professionals and educating the public about health and wellness issues. The report provides an introduction to 10 aspects of the health care field in which museums are making significant contributions: Alzheimer’s, autism, disease prevention, health literacy, hospital outreach,

medical training, mental health, military and veterans’ health, nutrition and wellness and visual impairment. Listed in the report are the Oklahoma City Museum or Art and the Oklahoma WONDERtorium. More www.aam-us.org/docs/default-source/advocacy/museums-on-call.pdf?sfvrsn=8 Oral History Association 47th annual meeting in Oklahoma City, October 9-13The 2013 annual meeting of the Oral History Association presents an opportunity to showcase the ways in which oral history has been used to unearth hidden stories and contest accepted truths. More www.oralhistory.org/annual-meeting/

Museums & Mobile: Online Conference, October 15The 7th Museums & Mobile online conference will focus on key challenges in the planning, design and delivery of mobile projects. More www.museumsmobile.com/register/

Oklahoma Arts Conference, Ardmore, October 23-24 During the 2013 Oklahoma Arts Conference, Homegrown Culture, you will learn to identify your community’s distinctiveness, explore its roots, and tap in to local cultural assets as you discover the ingredients for community vitality. More www.arts.ok.gov/Our_Programs/Oklahoma_Arts_Conference.html

Sarkeys Foundation Southwest Regional Leadership Forum, Norman, November 12-13This conference with the theme, The Power of Relationships, focuses on nonprofits and how the people associated with them, whether volunteer or professional, must focus on leadership to create a better future. More www.sarkeys.org/forum_keynote_speakers.html

Ongoing professionaldevelopment Sarkeys Foundation training www.sarkeys.org

Campbell Center courses www.campbellcenter.org

Center for Nonprofits seminars in Oklahoma City and Tulsawww.centerfornonprofits.us

Northern States Conservation Center online museum classes www.museumclasses.org

American Alliance of Museums workshops and seminarswww.aam-us.org

American Association for State and Local History workshops and seminarswww.aaslh.org

National Preservation Institute seminars in historic preservation and cultural resource manage-mentwww.npi.org

Ongoing grant opportunitiesOklahoma Arts Council405.521.2931www.arts.ok.gov

Oklahoma Humanities Council405.235.0280www.okhumanitiescouncil.org

Heritage Preservation www.heritagepreservation.org

Institute of Museum and Library Serviceswww.imls.gov

National Endowment for the Artswww.arts.endow.gov

National Endowment for theHumanitieswww.neh.fed.us

National Historical Publications and Records Commissionwww.archives.gov/nhprc

museline

9www.okmuseums.org

Oklahoma museums gathered for statewide conference in EnidThe last week of September, museums from across the state gathered in Enid the OMA annual conference. There were over 200 people who attended, including museum staff, volunteers, board members and students.

The event opened with keynote speaker Berkeley Young, a 20-year veteran of the travel industry who leads an innovative team specializing in travel and tourism research, strategy and management consulting. He is nationally acclaimed as a speaker and workshop leader known for his faced-paced, high-energy presentations. Young helped attendees generate ideas and creative approaches to improve their museums in today’s ever-changing landscape.

In addition to Young’s keynote and a variety of sessions led by museum industry leaders and professionals, Lt. Governor Todd Lamb presented the awards luncheon keynote address. New happenings at the 2013 OMA conference included an emerging professionals reception and expanded track of educational sessions. OMA would like to thank everyone involved in planning, attending and supporting the conference, a complete list can be found here.

Join us next year for the OMA Annual Conference!

RejuvenateInnovateto

September 24-26, 2014 • Idabel

Museum of the Red RiverMary Herron Community

Conference Center

Submit session proposals by January 31, 2014okmuseums.org

Image copyright Stephen Weaver.

October is Oklahoma Archives MonthWhy should your organization participate in Oklahoma Archives Month? Archives, museums, historical societies, libraries, tribal organizations, and other groups with historical and archival collections are invited to participate in Archives Month by scheduling an event, activity or exhibit to highlight the collections in your institution.

Participation in Archives Month activities offers many benefits to your organization. Through a combined effort, participants will be able to:

· Increase the general awareness of archival materials and institutions,

· Focus attention upon materials in archival centers,

· Encourage persons and organizations with records of enduring value to properly preserve those materials, and

· Strengthen ties with regular archives users while introducing new and potential users to archives.

Archives Month is a great opportunity to showcase your collection. For more information, visit www.odl.state.ok.us/archives-month/index.htm.

10www.okmuseums.org

2013 Oklahoma Museums Association award winnersThe Oklahoma Museums Association presented thirteen awards at the Annual Awards Luncheon on September 27. The awards program recognizes outstanding achievement by museums and individuals throughout the state during the past eighteen months.

Certificate of Recognition Luann S. Waters, Oklahoma History Center

Conservation or Preservation Budget $5,001 - $15,000 Morris Louis Conservation, Oklahoma City Museum of Art Exhibit Budget $0 - $5,000 George W. Long Photographic Collection Exhibit, Museum of the Western Prairie

Budget $5,001 - $15,000 Final Journey, Will Rogers Memorial Museum

Budget $15,001 and over All Things Comanche: A NɄmɄnɄɄ Trilogy Part 1, Comanche National Museum and Cultural Center

Outreach or Education Program Budget $0 - $5,000 Pawnee Bill Ranch Podcast, Pawnee Bill Ranch and Museum

Budget $5,001 - $15,000 Will Rogers In Schools, Will Rogers Memorial Museum

Budget $15,001 and over Healing Arts, Oklahoma City Museum of Art

Promotional Piece Budget $0 - $5,000 All Things Comanche Part III TV commercial, Comanche National Museum and Cultural Center

Budget $5,001 - $15,000 Website, Comanche National Museum and Cultural Center

Publication Budget $0 - $5,000 Newsletter “The Exchange,” Henryetta Historical Society

OMA Presidential AwardsPresidential Awards are made on a discretionary basis by the OMA President to recognize individuals, organizations or businesses organizations whose endeavors have provided outstanding support and/or assistance to the Oklahoma Museums Association during the last year. The following business received the OMA Presidential Award for their efforts on behalf of Oklahoma museums.

Vann & Associates

Writing winning preservation assistance grantsA workshop presented by the Oklahoma Cultural Heritage Trust on Monday, October 28Come learn how to write a Preservation Assistance Grant– for applying for grant funding from the National Endowment for the Humanities and/or the Oklahoma Historical Records Advisory Board! These grants help small and mid-sized institutions—such as libraries, museums, historical societies, archival repositories, cultural organizations, town and county records offices, and colleges and universities—improve their ability to preserve and care for their significant humanities collections. These may include special collections of books and journals, archives and manuscripts, prints and photographs, moving images, sound recordings, architectural and cartographic records, decorative and fine art objects, textiles, archaeological and ethnographic artifacts, furniture, historical objects, and digital materials.

Workshop to take place in Oklahoma City at the Oklahoma Department of Libraries. Registration information available soon.

The Oklahoma Cultural Heritage Trust is an alliance between the Oklahoma Department of Libraries, Oklahoma Historical Records Advisory Board, Oklahoma Historical Society, Oklahoma Museums Association and many additional supporting partners. The Oklahoma Cultural Heritage Trust is dedicated to working together with Oklahoma’s collections-based archives, libraries and museums to improve support for collections care through training and public awareness. Activities are funded by the Institute of Museum and Library Services, a federal agency.

OMA is accepting applications for a spring intern.www.okmuseums.org/jobs/

11www.okmuseums.org

OMA affiliated organization/corporate member recognitionThe Oklahoma Museums Association thanks the following companies for their current corporate support. Members are encouraged to inquire about products and services offered by these friends of the OMA.1220 Exhibits3801 Vulcan DriveNashville, TN 37211615.425.5145Craig Dunn: cdunn@1220.com www.1220.com

Back40 Design80 E 5th Street, Suite 130Edmond, OK 73034405.478.4080JR Ross: jr@back40design.comwww.back40design.com

Blackbaud2000 Daniel Island DriveCharleston, SC 29492843.654.2832Daniel Messervy:daneil.messervy@blackbaud.com www.blackbaud.com

Certified Folder Display Services1120 Joshua WayVista, CA 92081800.799.7373Corey Brennan:coreyb@certifiedfolder.com www.certifiedfolder.com

Collections Research for Museums4830 E Kansas DriveDenver, CO 80246-3213303.757.7962Peggy Schaller:information@museumcollectionmgmt.com www.museumcollectionmgmt.com

Elliott + Associates Architects35 Harrison AvenueOklahoma City, OK 73104405.232.9554Rand Elliott: design@e-a-a.com www.e-a-a.com

factor 110 / Destination OklahomaPO Box 75003Oklahoma City, OK 73147-0003405.604.0041Brian Ferrell: brian@factor110.com www.factor110.com

Frankfurt Short Bruza5801 N Broadway Extension, Suite 500Oklahoma City, OK 73118405.840.2931Allen Brown: abrown@fsb-ae.com www.fsb-ae.com

Fritz Baily, Inc.1836 S Baltimore AvenueTulsa, OK 74119918.495.3993Herb Fritz: hfritz@fritzbaily.com www.fritzbaily.com

ITIN Museum Services1546 S Clear Springs RoadMustang, OK 73064405.376.8865Nancy Lowe-Clark: nloweclark@cox.net

Ledbetter Insurance Agency, Inc.PO Box 18779Oklahoma City, OK 73154-0799405.840.9090Bruce Chaddick: bruce@ledsure.com www.ledbetterinsurance.com

Museum Arts, Inc.2639 Freewood DriveDallas, TX 75220214.357.5644Lary Brown:larybrown@museumarts.netwww.museumarts.net

Norman Arts Council122 E Main StreetNorman, OK 73069405.360.1162Erinn Gavaghan: erinn@normanarts.orgwww.normanarts.org

Philadelphia Insurance Companies10159 E 11th Street, Suite 400Tulsa, OK 74128918.834.9595Steve Sprague: ssprague@phylins.com www.phylins.com

University of Oklahoma College ofLiberal Studies1610 Asp Avenue, Suite 108Norman, OK 73072405.325.1246Missy Heinze: mheinze@ou.edu www.ou.edu/cls

University of Oklahoma Press2800 Venture DriveNorman, OK 73069405.325.3202Dale Bennie: dbennie@ou.edu www.oupress.com

University of Tulsa Museum Scienceand Management Program800 S Tucker Drive, Lorton Hall 201Tulsa, OK 74104-9700918.596.2706Robert Pickering:bob-pickering@utulsa.edu www.utulsa.edu

Vann & Associates StrategicCommunication Solutions511 Couch Drive, Suite 200Oklahoma City, Oklahoma 73102405.509.9312Tony Vann: tvann@vannpr.com www.vannpr.com

Western Center for the Conservationof Fine Arts1225 Santa Fe DriveDenver, CO 80204303.573.1973Carmen Bria, Jr.: wccfa@wccfa.com www.wccfa.com

See a list of current OMA corporate members anytime at www.okmuseums.org/member-benefits/corporate-members. For more information on becoming an affiliated organization/corporate member of the Oklahoma Museums Association, visit www.okmuseums.org/member-benefits/corporate-members/corporate-membership/.

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If you would like to make a contribution to the OMA endowment fund at the Oklahoma City Community Foundation, please visit www.occf.org and select Donors: Online Giving; or you may contact the OMA office at 405.424.7757.

OMA endowment fund contributions

The Oklahoma Museums Association would ap-preciate you remembering the organization in your will. If you are interested in leaving OMA a charitable bequest, the language in your will should contain the following:

I/We give to the Oklahoma Museums Association (EIN 73-1004791), a 501(c)3 non-profit corpo-ration, the following money or asset (describe here) to benefit their charitable purpose.

OMA encourages you to consult your estate planner, tax professional or attorney when pre-paring your charitable bequest.

Leave your legacy

recent giftsContributions, donations, grants and sponsorships received June 1 - August 31, 2013Champions ($1,000 and over)Comanche National Museum and Cultural CenterKirkpatrick Family FundOklahoma Arts Councils

Supporters ($500 to $999)Jasmine Moran Children’s MuseumSam Noble MuseumThe Chickasaw Nation

Donors ($100 to $499)Enid Young ProfessionalsJim & Cherrie Hampton, OKCDavid & Marcia Keathly, Ponca CityGena Vitali, Edmond, in memory of Phyllis FromanPhyllis Wahahrockah-Tasi, Lawton

Contributors (up to $99)AnonymousKathy Dickson, OKC, in memory of Dr. Carolyn Garrett PoolSteven Gragert, ClaremoreElaine Little, OKCDan Provo, EdmondLauren Riepl, OKC, in memory of Dr. Carolyn Garrett PoolLynne Roller, EdmondDelaynna Trim, ShawneeHeidi Vaughn, Luther, in memory of Vinette Loman

View our complete profile at

GiveSmartOKC.org

A project of the

Nomenclature 3.0—We Name Names!

It’s a banjolele (a banjo-ukulele) used by jingle composer Richard Trentlage in the first recording of the Oscar Mayer Wiener Song, 1962.—Tools & Equipment for Communication/Musical T&E/ Musical Instruments/Instrument, Stringed/Banjolele

Have you checked out Nomenclature 3.0?

Nomenclature is a hierarchically organized list of object terms for museums that’s been an industry standard since 1978. The newest version is better than ever with over 5,000 new terms and a revised and enlarged hierarchical structure. Join the online community at http://aaslhcommunity.org/nomenclature. There you can watch a tutorial about the revision, ask questions, and propose new terms.

What Is It?

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tesy

Wis

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eum

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New and renewed members June 1 - August 31, 2013New members are indicated with an asterisk.

member recognition

IndividualsFriendSamonia Byford, OKCJan Davis, OKCKathy Dickson, OKCMead Ferguson, WoodwardJim Goss, BartlesvilleDonald Herron, IdabelDane Pollei, ShawneeDan Provo, EdmondSherri Vance, OKCKari Watkins, OKC

IndividualStephanie Allen, NormanPat Baker, Elk CitySusan Baley, NormanMichael Bendure, NormanSteve Boyd, OKC*Gary Brown, EnidJan Bryant, MuskogeeMarlin Butcher, NormanJes Cole, Norman*Kyle Davies, NormanAnna Davis, PawneeMike Doak, Henryetta*Sarah Epps, EdmondNancy Fields, OKCDaniel Gibbs, ArdmoreKim Goss, BartlesvilleSteven Gragert, ClaremoreStacy Halfmoon, OKCMaureen Heffernan, OKC*Mark Howard, EdmondYvonne Hughes, OKC*Dr. Mark Janzen, EdmondKenneth Kelsey, Ringwood*Julia Kirt, OKCJennifer Klos, OKCVictor Koshkin-Youritziz, NormanLori Lewis, Broken ArrowBart McClenny, SnyderMarina Metevelis, TulsaRobin Mooney, Park Hill*Julie Moring, NormanRon Petty, DurantLynne Roller, OKCLauren Ross, TulsaGerrianne Schaad, OKCJason Schubert, Claremore*Helen Stiefmiller, OKCGena Vitali, EdmondCindy Williams, TulsaSarah Wright, TulsaTimothy Zwink, Piedmont

Retired ProfessionalMarilyn Berousek, OKCJulie Droke, NormanJohn Hargrove, Arcadia

Student

Rachel Kellum, OKC*Ruby Loftin, Broken Arrow*Jennifer Lynch, OKC*Chelsea Mitchell, EdmondJA Pryse, OKCLauren Riepl, OKCVicki Thompson, Norman

Designated Staff/Board/VolunteerMichael Anderson, ArdmoreChristopher Azbell, Okmulgee*Johnny Baier, OKC*Julie Baird, EnidDeborah Baker, EdmondKathal Bales, Beaver*Jerri Barnes, Ponca City*John Beaver, Okmulgee*Bettye Black, Langston*Kate Blalack, Tulsa*Timothy Boruff, BartlesvilleShawn Bridwell, LindsayMaggie Brown, TulsaWatermelon Campbell, Enid*Craig Clemons, OKC*Carrie Clevenger, Tusla*Candace Coker, OKC*Shelly Conrady, Enid*Caroll Craun, Nowata*Gloria Dale, OKC*Karen Dye, NewkirkKim Dresser, Weatherford*Michael Edmison, OKC*Donna Elledge, Chickasha*Lisa Escalon, OKC*Joyce Fales, Enid*Senator Charles Ford, TulsaBen Fox, Norman*Ronda Frizley, CatoosaMike Fuller, Inola*Erin Gavaghan, NormanJustin Giles, OkmulgeeKathy Glenn, BeaverEdward Granger, OKC*Jo Grubitz, Elk CityEric Hamshar, Catoosa*Robbie Hancock, Beaver*Tammy Hawbaker, WoodwardBecky Hawkes, Tulsa*Jason Harris, OKCJessica Hess, Enid*Mary Irby, Idabel*Lacey Johnson, OKC*Abigail Jones, OKCDavid Keathly, Ponca City*Jameka Lewis, Langston*Adam Lynn, Kingfisher*ShaVon McClenathan, Okmulgee*Deana McCloud, Tulsa*John McEwen, Jones*Meredith Miers, Tulsa*Jena Mottola, Edmond*Erin Oldfield, OKC*

Cheryl O’Meilia, Ponca City*Carla O’Neill, Ponca City*Wallace Owens, Guthrie*Melissa Payne, Tulsa*Barbara Pease, PawhuskaDavid Pettyjohn, OKC*Bob Pickering, TulsaMichelle Place, TulsaMary Ann Prior, OKC*Connie Pruitt, Ponca City*Cathy Riggins, Frederick*Robert Roberson, WoodwardTracey Satepauhoodle-Mikkanen, Norman*Erin Smith, Norman*Ian Swart, TulsaBarbara Vail, Ponca City*E. Michael Whittington, OKCAndrea Wijkowski, OKC*Britni Worley, TulsaKim Zaloudek, Enid*

InstitutionsPinnacleAmerican Banjo MuseumBeaver County Historical Society & Jones and Plummer Trail MuseumConoco MuseumEdmond Historical Society & MuseumGreater Southwest Historical MuseumLeonardo’s Children’s MuseumMuscogee (Creek) Nation Museum, Cultural Center & Archives

ElevatedChisholm Trail Museum and Governor A.J. Seay MansionCleveland County Historical Society & Moore-Lindsay Historical HouseD.W. Correll MuseumE.W. Marland EstateGrady County Historical Society & MuseumMelvin B. Tolson Black Heritage CenterNinety-Nines Museum of Women PilotsOklahoma City Museum of ArtOklahoma City National Memorial & MuseumOklahoma Contemporary Arts CenterOklahoma History CenterOklahoma State Senate Historical Preservation Fund, Inc.Overholser MansionPlains Indians & Pioneers MuseumPrice Tower Arts CenterRailroad Museum of OklahomaTulsa Historical SocietyWoody Guthrie Center*World Organization of China Painters

continued on page 14

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New and renewed memberscontinued from page 13

Ground FloorInternational Gymnastics Hall of FameJacobson House Native Arts CenterJones Oklahoma Historical Society & MuseumLindsay Community Historical Society & Murray-Lindsay MansionMcCurtain County Veteran’s MuseumMike Fuller’s Auto and Gas Museum*Newkirk Community Historical Society & MuseumNowata County Historical Society MuseumOklahoma Blues ConsortiumOklahoma Blues Hall of FameOsage County Historical Society MuseumOwens Arts Place MuseumTillman County Historical SocietyWestern Oklahoma Historical SocietyWestern Oklahoma Historical Center

Affiliated Organization/CorporateLevel IIUniversity of Tulsa Museum Science and Management Program

Level ILedbetter Insurance Agency, Inc.Norman Arts Council

Oklahoma City Timesby Sarah Biller, Oklahoma Historical SocietyThe Oklahoma Historical Society (OHS) has partnered with the Oklahoma Publishing Company (OPUBCO) and the Department of Libraries (ODL) on an exciting new project that will bring Oklahoma’s history to people around the world. In 2012, OPUBCO donated their entire collection of approximately 1000 bound volumes of Oklahoma City Times newspapers to the OHS to be microfilmed and digitized.

To ready the papers for microfilming, each issue must be counted, sorted, and repaired if necessary by the wonderful staff and amazing volunteers within the Newspaper Department of the OHS. The papers will then be microfilmed in-house and the negatives scanned before the collection is posted to the OHS website “Gateway to Oklahoma History.” The Gateway site allows people from across the globe to view historical Oklahoma newspapers at no cost. This collection, which spans the years 1901 to 1984, will provide an “incredible snapshot of the 20th century from a major publisher in Oklahoma” (Chad Williams, Director of OHS).

Hamlin Whitmore Sawyer published the first issue of the Oklahoma City Times on December 29, 1888. Establishing a newspaper within Oklahoma Territory was illegal at the time, so the paper was printed weekly in Wichita, Kansas. Sawyer relocated the Times to Oklahoma City after the Land Run of 1889, and the first issue of the daily edition appeared on June 30 of that year. In 1916, Edward K. Gaylord of OPUBCO purchased the Times and successfully operated it as an evening paper until 1984.

The OHS has served as the central repository for records dealing with the history of Oklahoma since before statehood. We have the largest collection of Oklahoma newspaper titles on microfilm in the state dating from 1819 to the present. The collection currently consists of over 4,400 titles on approximately 33,000 reels of microfilm, all of which is available for viewing, free of charge, at the OHS Research Library located in the Oklahoma History Center. We continually add to our collection with the 200 current newspaper titles we receive on a weekly basis.

To view historical Oklahoma newspapers online, please visit gateway.okhistory.org. If you have any questions regarding this project, or our microfilming services, feel free to contact Sarah Biller at newspaper@okhistory.org or 405.522.0868.

Image courtesy Oklahoma Historical Society

Let’s pledge our commitment to excellenceOMA joins the American Alliance of Museums in urging all museums to take a simple pledge: “The museum pledges that, in fulfillment of its educational mission, it will strive to operate according to national standards and best practices to the best of its abilities and in accordance with its resources.” Taking the pledge is an easy and achievable step along your museum’s path to excellence, and a way to show your museum’s commitment to being a good steward of the resources it holds in the public trust. Taking the pledge is voluntary, free and available to all museums. Join the 1,500 museums that have taken the pledge, by visiting the Alliance website or sending an email to pledge@aam-us.org.

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Registration opens August 1Register at arts.ok.gov

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OMA District Representatives and members submit news for inclu-sion in MuseNEWS. Contact infor-mation appears below. Submis-sion deadlines are March 1, June 1, September 1 and December 1.

District 1Jim L. Goss, District 1 Rep.Frank Phillips Home918.336.2491professorgoss@sbcglobal.net

New staff at Philbrook Museum of Art includes Jessimi Jones as Bernsen Director of Education & Public Programs and Laura Voth as Education Assistant.

Oklahoma Forest Heritage Center, Broken Bow, is hosting a Halloween Scare-A-Thon & Haunted Museum on October 26.www.forestry.ok.gov/fhc

Dreams and Visions: The American West and the Legacy of Imagination at Gilcrease Museum, Tulsa, through November 24, 2013.gilcrease.utulsa.edu/

District 2Regina Berna, District 4 Rep.Chickasaw Nation Museums & Historic Sites580.371.9835regina.berna@chickasaw.net

Har-Ber Village, Grove, is holding a Historical Haunted Halloween on October 26.www.har-bervillage.com/

Two great grandsons of Henryetta founder Hugh Henry recently provided the Territorial Museum, Henryetta, with a notebook containing family information from their mother.

What’s new and happening in Oklahoma museums around the state

Customized living history tours are available at George M. Murrell Home, Park Hill.www.okhistory.org/sites/mhed

District 3David Keathly, District 3 Rep.Marland Estate580.767.0420keathdw@poncacityok.gov

Tracy Bittle is the new Associate Director at Leonardo’s Children’s Museum.

Pawnee Bill Ranch Museum, Pawnee, is holding its Annual Quilt Show through November 3. www.pawneebillranch.com

Scrapbooks and other memorabilia of Pro Football player Ray Mallouf is on loan at Shortgrass Country Museum, Sayre.

Enjoy Christmas in the Village at Cherokee Strip Regional Heritage Center, Enid, in December. www.csrhc.org/christmas-in-the-village.html

Fort Reno Christmas Guns Celebration at Historic Fort Reno, El Reno, December 15.www.fortreno.org/

District 4To be filled

Elsbeth Dowd is the new Regis-trar at Sam Noble Museum.

Victorian Christmas Open House at Moore-Lindsay Historical House Museum, Norman, December 13.www.normanmuseum.org/

On Assignment: The Photojournalism of Horace Bristol opens November 16 at Fred Jones Jr. Museum of Art, Norman.www.ou.edu/content/fjjma.html

District 5 Dan Provo, District 5 Rep.Oklahoma History Center405.522.5248dprovo@okhistory.org

New staff at Oklahoma City Museum of Art includes Maury Ford as Registrar and Catherine Shotick as Curatorial Assistant.

Amy Weaver has been named Deputy Director for the Oklahoma Arts Council.

Karen Whitecotton is the new Registrar for the Green Collection/Museum of the Bible.

OKC Beautiful and Science Museum Oklahoma, OKC, are partnering to host a recycled art show. Art in Recycled Trash (ART) Show opens November 14.okcbeautiful.com/news-events/recycledart/

To Pioneer the art of Denise Duong at Gaylord-Pickens Oklahoma Heritage Museum, OKC, through January 4.oklahomaheritage.com/GaylordPickensMuseum/SpecialExhibits.aspx

Don’t’ Waste: Create! at Mabee-Gerrer Museum of Art, Shawnee, is focusing on the importance of recycling by partnering with Sustainable Shawnee. Exhibit is November 9-24. www.mgmoa.org/regional

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MissionOklahoma Museums Association exists to support Oklahoma museums in their efforts to educate, inform and entertain.

About MuseNEWSMuseNEWS is published quarterly by OMA and made possible by assistance from the Oklahoma Arts Council. All rights reserved. No part of this publication may be re-produced in any form without written consent.

Articles may be submitted to the Editor for consideration in upcoming issues of Muse-NEWS. Advertising informa-tion can be found on the OMA website. Availablity of adver-tising space is determined by the Editor.

Editor: Brenda Granger, Ex-ecutive Director, bgranger@okmuseums.org; Assistant Editor: Stacy O’Daniel, Admin-istrative & Program Associate, sodaniel@okmuseums.org

Oklahoma Museums Association2100 NE 52 StreetOklahoma City, OK 73111405.424.7757okmuseums.org

OMA is a member of Ameri-can Alliance of Museums, American Association for State and Local History, Arts Council of Oklahoma City, Oklahoma Center for Nonprof-its, Oklahoma Travel Industry Association, and Oklahoma City Chamber of Commerce.

A S S O C I A T I O NMUSEUMSO K L A H O M A

MO AIntroduce yourself to OMA!Museum staff, volunteers and board members are encouraged to join OMA as individual members. Museums, historical societies, tribal cultural centers, zoos and other related entities also are encouraged to join as an institutional member. Businesses and affiliated organiza-tions with an interest in Oklahoma museums may join OMA as corpo-rate members. For a complete list of membership benefits, visit the OMA website.

Individual membership packages (pay online)□ Patron $250 □ Friend $100 □ Individual $50 □ Retired Professional $35 □ Student (electronic) $15

Institutional membership packages (pay online)Pinnacle and Elevated Package dues are based on the staff size you select. Staff may be defined as paid or unpaid individuals with museum responsibilities. Include volunteers or board members as staff if you want to extend benefits to them.Pinnacle Package□ Staff size 0-2 $125 □ Staff size 3-5 $300 □ Staff size 6-10 $575□ Staff size 11-20 $850 □ Staff size 21+ $1,125

Elevated Package□ Staff size 0-2 $100 □ Staff size 3-5 $250 □ Staff size 6-10 $500□ Staff size 11-20 $750 □ Staff size 21+ $1,000

Ground Floor PackageDues are based on what the museum is able to pay. $

Affiliated Organization & Corporate membership packages (pay online)□ Level II Package $500 □ Level I Package $250

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