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MUNICIPALITY OF ARRAN-ELDERSLIE
Council Meeting - C#26-10
Monday, September 27, 2010
9:00 a.m.
Council Chambers
Municipal Administration Offices
1925 Bruce County Road 10
Chesley, Ontario
His Worship
Mayor Ron Oswald
MINUTES
A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, September
27, 2010 at 9:00 a.m. in the Council Chambers.
The following Members of Council were present:
Mayor Ron Oswald (Chair)
Deputy Mayor Mary Cumming
Councillor Charlton
Councillor Mark Davis
Councillor Paul Eagleson
Councillor Ross Herron
Councillor Jack Riley
The following members of Staff were present:
A.P. Crawford, CAO (Deputy Clerk)
V. Weppler, Works Manager
S. Walmsley, Chief Building Official
J. Marklevitz, Treasurer
S. McLeod, Water and Sewer Foreman
ADOPTION OF AGENDA
Moved by: Councillor Riley
Seconded by: Councillor Herron
That the agenda be adopted as distributed by the Clerk.
Carried
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest under the Municipal Conflict of Interest Act by
Members of Council at this time.
MINUTES OF PREVIOUS MEETING
Council Meeting C#24-10 – September 7, 2010
Moved by: Councillor Herron
Seconded by: Councillor Davis
That the minutes of Council meeting C#24-10 held September 7, 2010 be adopted.
Carried
BUSINESS ARISING FROM THE MINUTES
There was no business arising from the minutes.
DELEGATIONS
7.1 Maurice Donnelly, Chair, Brockton and Area Physician Recruitment and Retention
Committee
Maurice Donnelly, Chair of the Brockton and Area Physician Recruitment and Retention
Committee thanked Council and the Municipality for its support regarding recruitment
and retention initiatives in the area and provided an update of the work of the Committee.
He noted that there was a need for three new doctors between now and 2015. He also
confirmed that Joe Rhys was working with the Chesley and District recruitment team to
share expertise.
Joe Rhys also addressed Council and confirmed the ongoing need for recruitment and
retention initiatives and the assistance being provided to the Chesley committee.
7.2 Dr. Hazel Lynn, et al. regarding initiatives to promote healthy communities
Dr. Hazel Lynn, Medical Officer of Health, provided an overview of the health concerns
within the Grey-Bruce area and the challenge to create an environment and culture that
promoted public health. She discussed the various impacts on an individual’s health
status, and the mandate to work with various partners, including municipalities, to build
healthy communities.
Jason Weppler, Health Promoter, provided statistical and demographic information
regarding health-related issues within the area, including those that were able to be
addressed through positive lifestyle changes.
Linda Davies, also with the Grey Bruce Health Unit, discussed the components that
would contribute to making a healthy community and the ways that the Municipality
could participate in the initiatives, including having Jason Weppler work with the
municipality, primarily through the Recreation Department, to assist with the planning
and review of initiatives. She also suggested that a business licencing process under the
Municipal Act would enhance the Municipality’s control ability for certain issues.
7.8 Bob Johnson and Clarke Birchard regarding the Chesley Medical Clinic Expansion
Project (added)
Bob Johnson and Clarke Birchard of the Fundraising Committee for the Chesley Medical
Clinic Expansion Project discussed their concerns with respect to the process being
followed regarding the expansion of the Chesley Medical Clinic including their
perception that the architect was not accomplishing the required work on an appropriate
schedule. They discussed the concern with respect to the possible location of the fibre
optic cables and requested that the process be expedited.
The Chief Administrative Officer provided an update on the process in place and timing
for the award of the Tender for this project, including the prequalification process and the
restrictions on actions by the current Council due to its Lame Duck Status.
7.3 Jeff Musser, Jardine Lloyd Thompson Canada Inc., Public Sector Division
regarding current trends in municipal insurance practices
Jeff Musser, of the firm Jardine Lloyd Thompson Canada Inc., the Municipality’s insurer,
provided an overview of current trends in municipal insurance practices that were
common across all insurers. He noted that the current buzzwords were “risk
management” and described the need for staff training and extensive documentation. He
confirmed that as an example, Roads Department Staff received annual driver instruction
from his firm as part of the contract. He discussed the OGRA forms and documentation
that was available and offered to provide in service training to staff with respect to the
implementation of risk management programs. He specifically addressed roads claims
and the minimum maintenance standards, building and playground equipment
maintenance and the Municipality’s duty to keep these in good repair as they were public
buildings and the requirement to have policies and procedures documented along with all
training received.
7.4 Peter and Wilma Jilesen, regarding the status of the Concession 4/5 road south of
Bruce County Road 11
Peter and Wilma Jilesen addressed Council with respect to the proposal to close the
Concession 4/5 road south of Bruce County Road 11, stating that it would “landlock”
their property, and the possible sale of the lands to another individual. They also took
issue with the previous reports that due to the zoning and designation in the County’s
Official Plan, there was not development potential for these lands. They advised that
they were not prepared to lose any access to their lands and that they did not see any
reason to close the road as there was no liability involved.
Jeff Musser, of the firm Jardine Lloyd Thompson Inc., the Municipality’s insurer,
confirmed that the Municipality held an extensive liability with respect to the open and
unmaintained road.
The Chief Administrative Officer confirmed that the portion of the open road proposed to
be closed and sold would not render the Jilesen’s property “landlocked” as they would
retain frontage onto the open portion of the road near Bruce County Road 11. She also
confirmed that the landowner on the other side of the road had extensive frontage onto
Bruce County Road 11 and at the rear of his property.
A recess was held at this time (10:52 a.m. – 11:08 a.m.).
7.5 Jason van Geel, of the firm Carlsun Energy Solutions Inc. regarding perspectives on
wing generation facilities
Jason van Geel, of the firm Carlsun Energy Solutions Inc., reviewed his perspectives on
industrial/commercial wind energy generation including the need and paybacks for such
installations. He requested that Council support the initiatives of the Green Energy Act
and expressed his concern that the information regarding potential health effects had not
been confirmed, citing scientific documentation that refuted the various claims. He
suggested that the report of the Ontario Medical Officer of Health be provided to the
personal physician of each individual reporting symptoms for information and to
determine if the symptoms had physical causes or were psychosomatic. He noted that
there had been rare instances where there were physical root causes for health effects, and
the actions that the wind energy proponents had taken which had resolved those issues.
He requested that Council recommend to the Town of Saugeen Shores that he be
appointed as a citizen representative to the Working Committee.
STAFF REPORTS
Councillor Herron assumed the Chair at this time (11:50 a.m.) for the Finance reports.
9.1 TREASURER – J. Marklevitz
i) Accounts Payable Voucher
J. Marklevitz, Treasurer, responded to questions from Members of Council.
Moved by: Councillor Charlton
Seconded by: Councillor Riley
That Accounts Payable Voucher #15-10 in the amount of $1,509,057.22 be paid.
Carried
A recess was held at this time (12:07 p.m. – 1:06 p.m.).
Mayor Oswald assumed the Chair at this time (1:06 p.m.).
DELEGATIONS (Continued)
7.6 Lynne Taylor, Gerry Taylor and Heather Pletsch, regarding the proposed Chesley
Botanical Gardens
Lynn Taylor, Gerry Taylor and Heather Pletsch, presented a proposal for the proposed
Chesley Botanical Gardens that would be constructed within the Chesley Community
Park. They discussed the current economic situation within the area and suggested that
this proposal would work toward mitigating that situation on many levels including the
creation of employment, a tourist attraction, and a general boost to the local economy.
They stressed that the project would be sustainable and build resilience within the
community including partnerships with various organizations and businesses including
with the Municipality through permission to use the land. They acknowledged the
current status of Council but requested that it approve the project in principle to allow it
to move forward through more detailed proposal development.
CORRESPONDENCE
8.1.1 Request for Proclamation – Canadian Diabetes Association – Diabetes Awareness
Month – November, 2010
Moved by: Councillor Riley
Seconded by: Councillor Davis
WHEREAS Diabetes is a serious condition affecting 3 million Canadians and is a
leading cause of death by disease;
AND WHEREAS there is a great need to raise funds for research into better methods of
treatment, and ultimately a cure;
AND WHEREAS the Canadian Diabetes Association is focussing public attention on the
need for funds for diabetes research, education, services and advocacy;
NOW THEREFORE Council hereby proclaims the month of November, 2010 as
“Diabetes Awareness Month” and November 14, 2010 as “World Diabetes Day” in the
Municipality of Arran-Elderslie.
Carried
8.1.2 Grey Bruce Regional Economic Development Partnership
Moved by: Councillor Charlton
Seconded by: Deputy Mayor Cumming
a) That the correspondence from David Smith, Senior Planner, County of Bruce
regarding the 2010 Grey Bruce Regional Economic Development Partnership
Project be received; and
b) That the Municipality of Arran-Elderslie advise the County of Bruce that if
supports the partnership project.
Carried
8.1.3 Request for permission to use the proceeds of Opry 31 toward building a better
stage at the Chesley Community Centre
Moved by: Councillor Charlton
Seconded by: Councillor Riley
That Council approve the request to construct a new stage at the Chesley Community
Centre using the proceeds of Opry 31 toward the cost, subject to the work being
completed to meet the Building Code and other requirements of the Municipality.
Carried
8.1.4 Paisley Rotary Club – requesting approval of the Municipality to seek a Trillium
Grant to assist with funding repairs and renovations to the Agricultural Building in
Paisley
Moved by: Councillor Riley
Seconded by: Deputy Mayor Cumming
That Council direct the Chief Administrative Officer to provide a letter of support to the
Paisley Rotary Club with respect to its proposed application for a Trillium Grant to assist
with funding repairs and renovations to the Agricultural Building in Paisley.
Carried
Moved by: Councillor Charlton
Seconded by: Councillor Riley
That the following items of correspondence on the Council Agenda be received for
information purposes:
8.2.1 Grey Sauble Conservation Authority – minutes of meeting held July 28, 2010
8.2.2 Grey Sauble Conservation Authority – correspondence relating to monitoring the
Conservation Ontario Corporation
8.2.3 Grey Bruce Health Unit – copy of resolution sent to Minister of Energy regarding
Green Energy and Wind Generated Power
8.2.4 Township of Georgian Bluffs – resolution regarding Industrial Wind Turbines and
regulating low frequency noise and use of heritage landscape areas to control
project locations
8.2.5 Bill Murdoch, MPP – letter of appreciation for use of Municipality’s facilities in
2010 to meet with constituents
8.2.6 County of Huron – copy of correspondence to the Ontario Power Authority
regarding the microFIT projects and mandatory domestic content
8.2.7 Saugeen Mobility and Regional Transit Corporation – minutes of meetings held
June 16, 2010 and July 21, 2010
8.2.8 Bruce County Planning
i) Correspondence with residents:
a) Joan Albright – Plan 213 Pt Lots 201 and 202; Plan 236 Pt Lot 6
RP 3R5579; Parts 1 to 6 (Chesley), Roll No. 410339000423210
b) Muriel Gowan – Sideroad 10 S Arran; Con 10 Lots 9 and 10
(Arran), Roll No. 410349000214600
c) Scott Cumming – Con 10 Pt Lot 16 RP 3R3372, Part 1, 309
Concession 10 (Elderslie), Roll No. 410338000402001
Carried
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Charlton
That the following items of correspondence on the Council Agenda be received for information
purposes:
8.2.9 Correspondence from Brent MacKinnon, Chair, Chesley and Area Physician
Recruitment Committee regarding the current status of the Chesley Medical
Clinic Expansion Project
8.2.10 Correspondence from the Chesley Family Health Team regarding the current
status of the Chesley Medical Clinic Expansion Project
Carried
Councillor Davis assumed the Chair at this time (2:32 p.m.) for the Works Department report.
9.5 WATER AND SEWER FOREMAN – S. McLeod
i) SRW.10.26 – Arran-Elderslie Drinking Water System Inspection Report
Moved by: Councillor Eagleson
Seconded by: Deputy Mayor Cumming
That SRW.10.26 regarding the Arran-Elderslie Drinking Water System Inspection Report
be received for information purposes.
Carried
S. McLeod, Water and Sewer Foreman, provided an update with respect to the status of
the Tara Water Tower project and the Riverside Pumping Station Project.
9.4 WORKS MANAGER – V. Weppler
i) Items to be discussed
V. Weppler, Works Manager, provided an update with respect to the ongoing issues near
McLure’s Mill, and noted that given the sensitivity regarding any changes to the
watercourse, he was seeking direction before taking any action. He also provided
updates with respect to a bridge and the Paisley Rail Trail situation. He was directed to
convene a meeting between the two abutting landowners to the Concession 4/5 open
municipal road with respect to the outstanding issues.
The Chief Administrative Officer undertook to speak with the Municipal Solicitor with
respect to an access agreement between the two parties that could be registered on title.
Mayor Oswald assumed the chair at this time (3:14 p.m.).
9.2 RECREATION MATTERS – S. Walmsley (Acting Manager)
i) SRREC.10.06 – Grey Bruce Water Festival Increase in Rental Fees
Moved by: Councillor Charlton
Seconded by: Deputy Mayor Cumming
That the fees to be invoiced to the Grey Bruce Children’s Water Festival for use of the
Chesley Community Centre in 2011 be increased by 3% over the fees invoiced in 2010
for the same event, in keeping with the overall increase in facility fees previously
approved by Council.
Carried
S. Walmsley, Acting Recreation Manager, reported on the proposed renewal of the
contract with the Grey Bruce Highlanders AAA for ice time. He reported that they were
requesting a 5-year contract based on 6 teams at approximately $50,000 per annum
subject to a 3% increase in each year following the first year of the contract. He was
directed to confirm this matter.
9.3 CHIEF BUILDING OFFICIAL – S. Walmsley
i) SRB.10.17 – Building Department Report for August, 2010
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Charlton
That SRB.10.17 regarding the Building Department Report for August, 2010 be received
for information.
Carried
REPORTS OF MEMBERS OF COUNCIL
i) Deputy Mayor Cumming
Deputy Mayor Cumming reported on the success of the Tara Fair and advised of an
upcoming fundraising card night at the Paisley Legion on October 7th at 7:00 p.m.
ii) Councillor Davis
Councillor Davis reminded Members of Council about the upcoming community meeting
regarding wind turbines to be held on September 30th at the Tara Community Centre. He
advised that Jim Merriam had agreed to be the moderator for this meeting.
iii) Councillor Eagleson
Councillor Eagleson advised that he had nothing additional to report that had not already
been discussed at this meeting.
iv) Councillor Riley
Councillor Riley advised that he had nothing additional to report that had not already been
discussed at this meeting.
v) Councillor Charlton
Councillor Charlton advised that he had nothing additional to report that had not already
been discussed at this meeting.
vi) Mayor Oswald
Mayor Oswald reviewed his meeting schedule and events he had attended since the last
meeting of Council (20 meetings and events in total).
OTHER BUSINESS
Request to use the Chesley Community Centre to hold an All-Candidates’ Meeting
Moved by: Councillor Charlton
Seconded by: Deputy Mayor Cumming
a) That Council approve the use of the Chesley Community Centre for the holding
of an all-candidates’ meeting from 7:00 p.m. – 9:30 p.m. on either October 13 or
14, 2010 depending on availability;
b) That the cost of this rental be charged to the Council account;
c) That the same arrangements be accorded for any such meeting arranged to be held
in Tara.
Carried
BY-LAWS
By-law No. 54-10 – A By-law to Amend Schedule A of By-law No 36-09, as amended (Being
the Comprehensive Zoning By-law) Re: Concession 3 Lot 6 (Elderslie) - severed
Moved by: Councillor Charlton
Seconded by: Councillor Davis
That By-law No. 54-10 be taken as read a first and second time.
Carried
Moved by: Councillor Charlton
Seconded by: Councillor Davis
That By-law No. 54-10 be taken as read a third time and finally passed and that the Mayor
and Clerk be authorized to sign same and have the seal of the Corporation attached thereto.
Carried
By-law No. 55-10 – A By-law to Amend Schedule A of By-law No 36-09, as amended (Being
the Comprehensive Zoning By-law) Re: Concession 3 Lot 6 (Elderslie) - retained
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Charlton
That By-law No. 55-10 be taken as read a first and second time.
Carried
Moved by: Deputy Mayor Cumming
Seconded by: Councillor Charlton
That By-law No. 55-10 be taken as read a third time and finally passed and that the Mayor
and Clerk be authorized to sign same and have the seal of the Corporation attached thereto.
Carried
ADJOURNMENT
Moved by: Councillor Charlton
Seconded by: Councillor Riley
That the meeting be adjourned to the call of the Mayor.
Carried
The meeting was adjourned at 4:19 p.m.
______________________________
Mayor
______________________________
Deputy Clerk