CONTRA COSTA CLEAN WATER PROGRAM Management Committee

January 18, 2006 Minutes Attendance: MUNICIPALITY ATTENDED ABSENT City of Antioch Phil Hoffmeister City of Brentwood Jeff Cowling City of Clayton Laura Hoffmeister City of Concord Jeff Roubal Town of Danville Chris McCann City of El Cerrito Bruce King City of Hercules Erwin Blancaflor City of Lafayette Donna Feehan City of Martinez Tim Tucker Town of Moraga Frank Kennedy City of Oakley Frank Kennedy City of Orinda Maya Rappaport City of Pinole Nancy Voisey City of Pittsburg Ken Strelo City of Pleasant Hill Todd Teachout City of Richmond Mary Phelps City of San Pablo Karineh Samkian City of San Ramon Rod Wui City of Walnut Creek Diana Walker Contra Costa County Rich Lierly Contra Costa County Flood Control & Water Conservation District

Greg Connaughton Mitch Avalon

I. Introductions: Jeff Roubal began the meeting at 1:30 p.m. with self-introductions.

Then Roubal proceeded directly to the agenda. II. Presentations:

A. Introduction – Jamison Crosby: Watershed Management Planning Specialist,

Contra Costa Clean Water Program – Donald Freitas introduced Jamison Crosby, the new Watershed Management Planning Specialist, who joined the Program in November 2005. Freitas noted Crosby has been attending a lot of sub-committee meetings to help introduce her to the Program and its various activities. Crosby introduced herself and stated her main responsibility was to assume staff responsibilities of the Watershed and Monitoring Committee (WAM) and to work with Aspen Madrone, Volunteer Monitoring Coordinator of

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the Citizen’s Watershed Monitoring Program. Crosby stated she graduated from the University of California, Riverside (UCR) with a Bachelor of Science in Soils and Environmental Science. Following her graduation, she worked at UCR performing research. Crosby then joined an environmental consulting firm. During this period she entered the University of California, Berkeley to obtain a certificate in Landscape Architecture. She later joined CalTrans where she designed plans and specifications for erosion and water pollution control and completed her Landscape Architect certification.

B. Watershed Stewardship: GPS Creek and Bioassessment Survey Update – Aspen Madrone reminded co-permittees she has been working with citizen volunteers for one and a half years collecting Global Positioning Systems (GPS) creek habitat data and information on Benthic Macroinvertebrate Index (BMI) data. Madrone stated there are thirty-one (31) watersheds with ten (10) active creeks groups. The collected data is being processed using Global Information Systems (GIS) technology and “quality assurance/quality control” is being performed. Over thirty (30+) miles have been mapped by volunteers since 2000. Madrone has collected one year of data and will do one more as she works in tandem with the Contra Costa Monitoring and Assessment Program (CCMAP) and Surface Water Ambient Monitoring Plan (SWAMP). Chris Sommers spoke and reminded co-permittees the Citizens Monitoring Program is required under the current NDPES Permit. Sommers stated the Regional Water Quality Control Board endorses the use of citizen monitoring and he is involved as a BASMAA representative in the negotiation of citizen monitoring in the proposed Municipal Regional Permit (MRP).

C. Street Sweeping Sampling and Analysis Plan Overview – Elisa Wilfong stated street sweeping is a major component of the municipal section of the Annual Report (AR). The Typical Concentration Values currently used in the AR were based on two samples taken in 1993 – 1997 and could be considered inconclusive. The question still remains “what and how much pollutants are being removed from street sweeping?” Somers gave a PowerPoint presentation and stated the old data doesn’t focus on the Pollutants of Concern (POC) of today (Mercury, Copper, and PCBs). Sommers emphasized we do not have baselines estimates of the concentrations of POCs in material collected via street sweeping; an amount estimated at 30,000 cubic yards in FY 2003/04. Sommers stated the proposed MRP will call for load reductions in urban runoff. The project objectives are as follows:

1. Develop baseline estimates of POC concentrations; 2. Evaluate POC loads reduced via street sweeping; 3. Evaluate current street sweeping practices and recommend feasible

changes to optimize pollutant removals. The project is designed to obtain representative samples throughout the County and analyze them for PCBs, mercury, pyrethroids, total organic carbons, grain size and other pollutants. Samples are scheduled to be taken from municipal street sweeping activities in late Summer 2006, followed by Fall 2006 analysis,

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Winter 2006 draft report and a Spring 2007 final report. Discussion occurred among co-permittees regarding the results and their potential repercussions.

D. Urban Creeks Council’s Streamside Management Program for Private Landowners (SMPPL) Program Annual Report for Fiscal Year 2004/2005 – Mike Vukman of the Urban Creek Council (UCC) made a PowerPoint presentation providing an overview of the SMPPL Program for the last two years. The UCC has undergone some restructuring to streamline their management process and focus the SMPPL Program, which is now called SMPL. The UCC has served over 200 homeowners since 2000. Typical contact begins with a phone call, sometimes followed by a site visit, then consultation and a follow-up where the UCC may provide do-it-yourself guidance materials. In FY 2004/05 the UCC provided twenty-eight (28) site visits, nineteen (19) phone calls, four (4) follow-up visits, three (3) workshops and collaborated with Rheem and Upper Alhambra Creek communities.

E. 2006/07 Fiscal Year Program Budget Preparation – Freitas explained the purpose of the draft budget packet was to provide more information in response to comments regarding the 2005/06 budget process. Freitas informed co-permittees the Stormwater Utility Area Assessment (SUAA) mechanism was created by amending the Contra Costa County Flood Control District Act. The Flood Control District is responsible for the administration of the SUAA. Summary SUAA data contained in the packet are absent any data from the cities of Richmond and Brentwood because they do not participate in the SUAA agreement. Freitas requested these cities provide the data to Program staff. Freitas reviewed all sixteen (16) proposed draft budget items and asked for feedback from co-permittees as to whether this was enough or too much information. Co-permittees made the following requests:

1. Footnote/highlight expenses causing significant increases/decreases; 2. Add a reference to the Performance Standard requiring the budget item.

Freitas warned of the quick turnaround time of the final draft budget from the March 7, 2006 Administrative Committee meeting to the March 15, 2006 Management Committee meeting. Administrative Committee (AC) members requested they be provided the final draft at the time of the AC meeting to allow for more review time.

III. Consent:

A. November 16, 2005 Management Committee Meeting Minutes

B. November 23 & December 15, 2005 Public Education & Industrial Outreach Committee Meeting Minutes

C. December 12, 2005 C.3 Technical Work Group Meeting Summary

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D. December 12, 2005 Watershed Assessment and Monitoring Committee Meeting

Minutes

E. January 3, 2006 Administrative Committee Meeting Minutes

Phil Hoffmeister moved/Rich Lierly seconded/To Approve the Consent Items as

submitted. Passed unanimously.

IV. Action:

A. APPROVE Printing of Mobile Washer & Carpet Cleaning Brochures for a Cost Not to Exceed $2,500 – Wilfong stated the brochures have been developed in response to the Industrial/Commercial Workgroup’s request to target these groups. Wilfong asked co-permittees for approval of a cost not to exceed $2,500 for approximately 5,000 of each brochure. Wilfong previously provided co-permittees an allocation estimate for each city by email. Wilfong asked co-permittees to contact her by the end of day January 19, 2006 with any additional brochure requests. Wilfong also asked they provide a brochure allocation amount for the POTWs, for those municipalities which contract with the POTWs to provide their municipal inspections. Laura Hoffmeister moved/Ken Strelo seconded/To approve printing of Mobile Washer and Carpet Cleaning brochures for a cost not to exceed $2,500. Passed unanimously.

V. Staff Reports:

A. Revenue Generation – Proposition 218 Election – Freitas stressed Total

Maximum Daily Loads (TMDLs) are coming and they will be expensive to implement. Freitas indicated, since other funding sources have not materialized as hoped, it is essential the Program pursue a Proposition 218 initiative to try to find additional stormwater program funding. Essential to the potential success of the initiative is a broad-based constituent survey to determine the best way to present the initiative. Ten thousand dollars ($10,000) was set aside in the FY 2005/06 budget toward the survey, but the estimated cost is $40,000 to $50,000. The estimated cost to bring the initiative to ballot is $600,000 to $800,000. No money was set aside in FY 2005/06 for Proposition 218. After some discussion, co-permittees agreed to conduct a countywide initiative rather than individual municipal representatives. Co-permittees also agreed they would like a list of items the Proposition 218 monies could fund to persuade their city officials of the need for the measure. Co-permittees decided Freitas should get a “Scope of Work” from SCI Consulting Group for the cost of the entire measure and provide the figures at the next MC meeting.

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B. Overview of November 10, 2005 Commercial/Industrial NOI Workshop – Wilfong reviewed the NOI Evaluation Summary. Wilfong stated the inspectors participated in a “hands-on” walkthrough at the Central Contra Costa Sanitary District and a concrete plant to provide practical examples of a proper NOI inspection.

C. Municipal Regional Permit (MRP) Status Report – Donald Freitas stated BASMAA has been negotiating the MRP for two (2) years. In the last year a Steering Committee was created and Workgroups with non-government organization (NGO) representatives participating were formed to focus on individual areas of the Permit. In spite of BASMAA’s strenuous objections, Shin-Roei Lee of the San Francisco Regional Water Quality Control Board (Regional Board) staff informed BASMAA representatives at the last Steering Committee meeting she had invited NGOs to participate in the Steering Committee meetings. BASMAA feels the playing field is no longer level and the Regional Board staff is caving to environmental pressures. Freitas indicated BASMAA members are very frustrated with the arbitrary action of Regional Board staff and are discussing strategies to either continue participation or not. Freitas indicated he wants to wait until after the next Steering Committee meeting on January 23, 2006 before making any recommendation to the Management Committee. He is favoring discontinuing the Program’s participation. Several co-permittees voiced their support for this tentative proposal.

D. C.3 Implementation and Hydrograph Modification Management Plan (HMP) Status Report – Tom Dalziel stated per the November MC meeting request, he has formed a Program Group Mailing List through Googlegroups.com. Dalziel proposed the Planning & Permitting and Technical Work Groups be combined and renamed the “C.3 Implementation Work Group.” The new Work Group would consist of twelve to fifteen (12 – 15) members including planners, engineers and stormwater coordinators. Dalziel will solicit participation from municipalities that have not been involved in the C.3 Work Groups and encourage their involvement. Dalziel reported either months after the submittal of the final draft of the HMP the Regional Board still has not responded beyond duplicitous, incorrect comments and requests. The C.3 Oversight Committee has recommended Program staff force the issue by sending a letter to the Regional Board requesting they put approval of the HMP on the agenda for the next public meeting. Dalziel also suggested staff rally environmental forces in support of the HMP. Frank Kennedy move/Laura Hoffmeister seconded/To approve Program staff sending a letter to the Regional Board requesting they put approval of the HMP on the agenda for the next public meeting. Passed unanimously.

E. Clean Estuary Partnership (CEP) Status Report – Donald Freitas stated the staff report was self-explanatory and urged co-permittees to review it.

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F. Bay Area Sustainable Watershed Proposal – Mitch Avalon explained he had

been approached by a Regional Board staff member to engage in discussions to try to create a Bay Area Sustainable Watershed Proposal. The conversations have produced a list of sustainable watershed goals. Avalon state the conversations have no bearing on the Program yet. Ultimately, Avalon hopes the conversations will be brought forward for public discussion to obtain broad-based support. He stated he would keep the Program apprised of any developments.

VI. Regional Board Staff Comment/Reports:

A. San Francisco Bay RWQCB – Christine Boschen – not in attendance. B. Central Valley RWQCB – Christine Palisoc – not in attendance. VII. Information Items:

A. Flyer – Managing Argentine Ants with Reduced-Risk IPM Methods: A Training

Workshop for Municipal Pest Management Professionals

B. Article -- December 26, 2005 Contra Costa Times Newspaper Article – Detective Work Pays Off in Finding Paint Dumper

VIII. Old/New Business:

A. Roubal distributed “How to Drain a Swimming Pool” brochures provided by the

City of Concord.

IX. Adjournment:

Roubal adjourned the meeting at approximately 4:45 p.m. DPF:mm:kh C:\Documents and Settings\khardema\Desktop\Feb MC Packet ITems\MC Min Feb 06.doc

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CONTRA COSTA CLEAN WATER PROGRAM

Municipal Maintenance Workgroup January 19, 2006 Minutes

Attendance:

MUNICIPALITY ATTENDED City of Brentwood Dave Parsons City of Concord Jeff Roubal City of Hercules Glenn Moniz City of Martinez Tony Medina City of Pittsburg Hilario Matta City of Richmond Stephen Friday City of Richmond Roscoe Ward City of Walnut Creek Rich Payne Contra Costa Environmental Health

Gail Ingraham

Contra Costa Environmental Health

Agnes Zinluan

County Public Works Peter Inouye County Public Works Rob Tavenier Town of Moraga Scott Derdenger Program Staff Elisa Wilfong

Jamison Crosby

I. Introductions: Elisa Wilfong began the meeting at approximately 1:30 p.m. and initiated self-introductions. She then proceeded to the agenda.

II. Presentation: Waste Tire Manifest Program: Gail Ingrahm and Agnes Zinluan

from the Contra Costa Environmental Health Department presented the new tire manifest program to the Workgroup. The Workgroup was given a brief overview of the tire collection dumping problem throughout Contra Costa County and the Environmental Health Department’s program to control the storage, transport, and disposal of waste tires. Waste tires pose a water quality issue since they degrade causing a potential fire hazard, and create potential habitat for breeding mosquitos which could promote the West Nile Virus. The County has a new manifest program designed to streamline the transport and disposal of waste tires. The responsibility of filling out the manifest now rests with the transporter, who must be a “registered” hauler of tires. Integrated Waste Management now has an inventory of all registered tire haulers on their website.

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Update on Street Sweeping Special Study: Wilfong provided an update for conducting a street sweeping sampling event to analyze street sweeping material for pollutants of concern throughout all co-permittees’ jurisdictions. The sampling work plan is designed to address how to measure effectiveness of street sweeping activities conducted within Contra Costa County, to update the annual report total concentration values for calculating and estimating pollutant loads removed from sweeping material from each municipality; and, to find trends in the data over time for the proper disposal of sweeping material. Wilfong told the Workgroup that Program staff and Chris Sommers (EOA, Inc.) presented the conceptual idea of the street sweeping project to the Management Committee at their January 18th meeting. The thirty-minute presentation illustrated the need for co-permittees to establish a baseline understanding of pollutant loads removed from street sweeping material collected annually by all municipalities. The Workgroup was given the updated timeline for the sampling project. Wilfong will be providing budget information and sampling details at the next Management Committee meeting on February 15, 2006. More updates will be given to the Workgroup during their quarterly meeting in April 2006.

III. Update on Spring Corporation Yard Workshop: Wilfong gave an update for

the Spring Corporation Yard Workshops set for spring 2006. Wilfong provided a draft workshop agenda for the Workgroup to review. The Workgroup settled on April 18th for the workshop date. The workshop will be hosted by the Program and held at the Contra Costa County Corporation Yard located in Martinez. The workshop will be a half-day event from 8:00 a.m. to 12:00 p.m. Wilfong has procured Robert Naeser from Tetra Tech, Inc. to conduct classroom sessions during the first two hours of the workshop and to assist in the “walk through” of the County’s Corporation Yard providing a hands-on inspection of proper stormwater BMPs used at typical corporation yard operations. There will be a question and answer period at the end of the “walk through” before the workshop adjournment at noon. The Workgroup suggested two handouts for the attendees: a sample Stormwater Pollution Prevention Plan (SWPPP) and a BMP checklist. Wilfong will work with Mr. Naeser to produce the handouts.

IV. Discussion on Winter Flooding Clean Water Issues: Wilfong opened

discussion with the Workgroup about the recent heavy rain events over the New Year holiday and during the month of January 2006. The Workgroup discussed best management practices (BMPs) to handle mud and water spilled on roadways and properties throughout Contra Costa County. Wilfong asked for suggestions on preventative measures that would help with disaster relief from flooding and mud slides. Members of the Workgroup suggested dry weather inspections were helpful prior to the rain events. The Workgroup also suggested training opportunities for possible future flooding and institute drills similar to the drills used for earthquake preparation.

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V. IPM Workshop Announcements: Wilfong announced two integrated pest

management workshops were open to all clean water representatives and MUNI supervisors/employees. The first workshop will be hosted by the Program for IPM methods regarding ants on February 23, 2006 at the Program’s main office at 600 Main Street, Martinez 94553. This workshop is a half-day event from 8:00 a.m. to 12:00 p.m. The workshop is free and morning refreshments will be provided by the Program. The second workshop will be hosted by the Association of Bay Area Governments’ (ABAG) IPM Certification Program to be held on January 24, 2006 at the Oakland MetroCenter Auditorium. This workshop is also free with a complimentary lunch and is open to Pesticide Control Operators (PCOs) and related associates. Wilfong reminded the Workgroup that annual training must be available to all municipal maintenance workers to explore alternative methods of pest reduction that are non-toxic.

VI. Next Meeting Date and Topics: The next meeting date will be April 20, 2006

from 1:30 to 3:30 p.m. Meeting topics will include: finalization of the Street Sweeping Sampling Work Plan, review of Spring MUNI workshop.

VII. Adjournment: Wilfong adjourned the meeting at 3:30 p.m.

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CONTRA COSTA CLEAN WATER PROGRAM PEIO MEETING SUMMARY ATTENDEES: Members: Steven Spedowfski, Chair, City of San Ramon

Steve Wright, Vice Chair, Contra Costa County Julie Haas-Wajdowicz, City of Antioch Lynne Scarpa, City of Richmond Laura Wright, City of Pittsburg

Absent Members: Melanie Mintz, City of El Cerrito Greg Connaughton, Assistant Public Works Director

Staff: Donald P. Freitas, Program Manager Michelle McCauley, Administrative Analyst

Jamison Cosby, Watershed Management Planning Specialist

Consultants: PANAGRAPH: Shelley McKenry, Araceli Vizcarra

MEETING DATE: January 25, 2006

NOTES BY: Araceli Vizcarra

SUBJECT: PEIO Meeting # 7

Materials Provided: December 15, 2005 Meeting Minutes

January 25, 2006 Agenda Tag line samples for Mercury, Pesticides and Trash Mercury Campaign Billboard List Samples of OSH coupon “Don’t trash fluorescent light bulbs” tri-fold brochure Spring 2006 Rant Mixed Media Campaign “Don’t trash fluorescent light bulbs” TV spot (English/Spanish) Costs for Promotional Items I. Minutes of December 15, 2005 Meeting. Julie Haas-Wajdowicz moved to approve

minutes, Lynne Scarpa seconded to approve. Passed unanimously. II. Kids for the Bay Presentation. Mandi Billenge and two staff members gave a

presentation on Kids for the Bay. She passed out current brochures about the program and described its partnership with schools and activities throughout Contra Costa County. Kids for the Bay holds a five-week program at the schools (two hours for each class) to teach children how they can help reduce pollution and improve air quality.

Billenge would like to continue the program next year and have more cities participate for a countywide approach. Donald P. Freitas asked Billenge to provide him a formal request.

III. Rant Media Recommendations. Shelley McKenry passed out the spring 2006 Rant Media Campaign plan, which will run from April 3 through May 14, 2006.

IV. Municipal Newsletter Article. McKenry handed out a draft of the newsletter article.

Freitas would like graphics included for the cities to incorporate. Haas-Wajdowicz asked to have a shorter version just highlighting the campaign. Any changes requested are to be emailed to Araceli Vizcarra.

Additionally, Laura Wright suggested doing a bi-annual newsletter through PEIO. Freitas suggested contacting the Contra Costa Water District to get information from them on their newsletter. Freitas would like to have the newsletter distributed directly to resident’s homes or have it on business counters for easy access.

V. Mercury Campaign Update. McKenry informed the committee of OSH’s commitment

to participate in the campaign. OSH requested some information about Mercury to display on their counters.

Brochure - McKenry passed out a draft of a tri-fold brochure that will be accessible to the OSH customers. Steve Wright will provide McKenry with information on how many sports fish people should be eating. Scarpa mentioned that the Latino community uses mercury in vials for healing rituals. Shelley asked the committee to review the brochure and send any changes within the next week. Revisions will be presented at the February meeting. Coupon - OSH approved a 10% off fluorescent bulbs coupon rather than the requested 20%. She handed out a copy of the coupon for the committee to review. Steve Spedowfski asked if the CCCWP logo could be added, along with some contact information on the back, such as the website address and phone number. The committee approved the coupon, along with those changes. Signage - McKenry handed out a Billboard location list for the Mercury billboards. She asked members to choose the best locations. Freitas asked for a map of the locations. McKenry will provide the committee with a map via email and asked to have the locations chosen by Friday, January 27, 2006.

VI. Pesticide and Trash Messaging. McKenry provided the committee with different

messages for each topic to be presented at the spring focus groups. The committee chose the following messages:

Trash:

PROTECT OUR WILD LIFE. RESPECT OUR CREEKS. Don’t litter. LET’S TALK DIRTY. DON’T LITTER. Protect our creeks and bay. NO BUTTS ABOUT IT. Keep trash off our streets/ creeks.

Pesticides: PROTECT CREEKS FROM BEING POISONED. Use less-toxic pesticides. PROTECT OUR CREEKS. DON’T OVERUSE PESTICIDES. Use care. Use less. DON’T ABUSE PESTICIDE USE. It’s toxic to our creeks. Scarpa suggested a fourth example: “This is your fish. This is your fish on pesticides.”

Panagraph will bring a fourth “overdose” option to the February meeting. VII. Promotional Items. McKenry provided the committee with pricing options on

promotional items. The committee chose the following: 2500 Gator clips = $3,025 5000 CA poppy seed packets = $1,350 2500 Bent pens = $5,700 1000 Handy caddy = $3,570 5000 Rulers = $6,000 The total is $19,645 S.Wright motioned to approve the items and L. Wright seconded. Passed unanimously.

VIII. Open Discussion.

• L. Wright will be doing Creek Clean Up for the spring. She mentioned she got funding for $24,000 to do pesticide tests in colleges.

• Jamison Cosby will be working on the development of the pools and spa brochure.

• McKenry presented the TV PSA on Mercury in English and Spanish

IX. Adjournment. The next meeting will be held:

February 22, 2006 9:30 a.m – 12:00 p.m.

255 Glacier Dr., Martinez Conference Room “B”

CONTRA COSTA CLEAN WATER PROGRAM New Development & Construction Controls Committee

January 25, 2006 Meeting Minutes

Attendance: MUNICIPALITY ATTENDED ABSENT City of Antioch Phil Hoffmeister City of Brentwood Jeff Cowling City of Clayton Laura Hoffmeister City of Concord Mario Camorongan City of Lafayette (Vice-Chairperson) Christine Sinnette City of Martinez Alex Stroup City of Oakley Frank Kennedy City of Orinda Cathy Terentieff City of Pinole Nancy Voisey City of Pittsburg Majeed Bahri City of Richmond Jay Gandhi City of Walnut Creek Scott Wikstrom Contra Costa County Ronnie Levin Non-Voting Members Town of Danville Chris McCann Program Staff: Tom Dalziel

Jamison Crosby

Michelle McCauley I. Introductions, Announcements, Changes to Agenda: Christine Sinnette began the

meeting at approximately 2:00 p.m. Self-introductions were made then Sinnette proceeded directly to the agenda.

II. Action Calendar: A. Affirm NDCCC’s Chair and Nominate and Elect Replacement Vice-Chair for Fiscal

Year 2005/2006 – Christine Sinnette reminded co-permittees that in August 2005, Bob Clarke was elected Chairperson and Christine Sinnette was elected Vice-chairperson. Subsequently, Clarke left his position with the City of Concord. Sinnette has consequently assumed the responsibilities of Chairperson. Sinnette agreed to continue as Chair and requested nominations for Vice-Chair.

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Jeff Cowling moved/Steve Wikstrom seconded/To nominate and elect Frank Kennedy for Vice-Chair. Passed unanimously.

III. Reports: A. State General Construction Activity General Permit – Dalziel reported a draft

State General Construction Activity General Permit reissuance is anticipated but has not yet been released for public review and comment. Updates will be provided as new information becomes available.

B. C.3 Implementation – Dalziel stated the Program has been very busy assisting project applicants and municipal staff with implementation of the Provision C.3 requirements since the February 15, 2005 start date. The following C.3 topics were reviewed: 1. Group Mailing List – In November 2005, the Program recommended and the

Management Committee agreed to establish an internet group forum for discussing C.3 implementation issues among interested municipal staff. Through Google.com interested municipal representatives will be able to review and participate in discussions regarding C.3 implementation. Several options are available for managing emails received from group members. .Dalziel will send an email to co-permittees on how to use it and, if needed, opt out in the near future.

2. Work Group Structure – Dalziel provided background regarding formation of

the C.3 Oversight Committee and Work Groups to oversee and direct implementation of Provision C.3 Group implementation activities. He explained Program staff recommended and the Management Committee agreed to combine the Planning & Permitting Work Group with the Technical Workgroup to form a “C.3 Implementation Work Group.” This new Work Group will focus on the proposed Hydrograph Modification Management Plan (HMP) and ongoing review of C.3 projects and implementation activities (e.g., updates and revisions to the C.3 Stormwater Guidebook, implementation of the Group 2 threshold, workshops and outreach, etc...). Program staff will also be contacting municipalities that have not previously or recently participated in any of the workgroups to solicit their participation.

3. Hydrograph Modification Management Plan – Dalziel reminded co-permittees

Program staff submitted the final draft HMP in May 2005. Since then, Program staff has been working with Regional Board staff to obtain their review and approval. Although eight months have passed, Regional Board staff has not come any closer to approval. The C.3 Oversight Committee and the Management Committee directed staff to send a letter to the Regional Board’s Executive Officer requesting the HMP be placed on the next Board agenda. The letter was sent on January 18, 2006.

4. Hydrodynamic Separator Policy – Dalziel stated the Management Committee

approved the Planning & Permitting and Technical Work Groups’ recommendation to adopt a policy on the use of Hydrodynamic Separators.

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This policy states hydrodynamic separators by themselves do not meet the maximum extent practicable standard for treating stormwater in accordance with Provision C.3.

C. Municipal Regional Permit – Dalziel provided an overview of the ongoing effort in

the San Francisco Bay Area to create a Municipal Regional Permit (MRP). He reviewed the goals and process established between BASMAA and Regional Board staff for creating a collaborative process and for obtaining stakeholder involvement and input into the development of the MRP. However Regional Board staff has recently arbitrarily changed the process without input from BASMAA members. The change has seriously undermined the collaborative approach originally established. Six workgroups consisting of 2 BASMAA representatives, 2 Regional Board staff representatives, and 2 Non-Governmental Organization (NGO) representatives are working to identify core Performance Standards and options for enhancing the permit. Each work group is focused on one component of the anticipated permit (i.e., Municipal Maintenance, Illicit Discharge Control Activities, Inspection Activities, New Development, Monitoring, Total Maximum Daily, and Public Education and Participation). The original concept was that the work product of each work group would be reviewed and prioritized by a Steering Committee consisting of the BASMAA Managers and Regional Board staff. Regional Board staff has now invited the NGOs to participate in this review and prioritization. Dalziel indicated BASMAA is reviewing options for moving forward toward development and adoption of a MRP. Questions were asked and answered.

D. September 22, 2005 Construction-Site Stormwater Quality Annual Training Workshop – Dalziel distributed copies of the agenda, evaluation summary and attendance for the September 22, 2005 Construction-Site Stormwater Quality Annual Training Workshop. He specifically thanked Brentwood’s Laurie Monte and Loyd Dinkelspiel and Concord’s Jeff Roubal for their presentations. Dalziel stated Hossain Kazemi is working on reproducing for purchase a DVD called “Roadmap to Year Round Implementation of Construction Site Best Management Practices”. This DVD is intended as a resource to municipalities and developers for educating and training construction site inspectors and contractors, respectively. Co-permittees asked Dalziel to schedule Kazemi for a presentation at the next NDCCC meeting. Committee members briefly review ideas for next year’s workshop. Dalziel mentioned the difficulty of putting together a workshop in September when Program staff is deep into the assembly of the Annual Report. Co-permittees agreed to move the workshop to October. This topic would be agendized for further discussion at the next meeting.

E. EBMUD Roundtable – Discussion of East Bay Creek Issues – Dalziel stated the East Bay Municipal Utilities District held a Creek Issues Roundtable in December to discuss the following issues with interested stakeholders and Regional Board staff:

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1. Use of Chloramines as a disinfectant for drinking water 2. BMPs for planned discharges from water supply reservoirs and facilities 3. Unplanned discharges resulting from water main breaks 4. BMPs and response times for water main breaks 5. Maintenance and repair of the water distribution system

Dalziel provided an overview of the issues and then explained that municipalities have reported significant challenges in regulating planned and unplanned discharges from potable water sources (i.e., water districts, utilities such as PG&E, and fire districts). These discharges are “conditionally exempt” in our current municipal NPDES permit meaning they are prohibited unless the municipalities identity the discharge as not being source of pollutants or appropriate control measures are developed and implemented. Either scenario must be proposed and approved by the Regional Board. Dalziel reported Regional Board staff is considering development of new regulations for discharges from water supply agencies, and has requested input from municipalities. Several committee members expressed the need for Regional Board staff to regulate these discharges since municipalities lack sufficient enforcement authority over these agencies. Program staff was directed to advocate for Regional Board oversight of these discharges, as well as discharges from utility companies and fire districts.

F. Filterra® Stormwater Bioretention Filtration System Presentation – Dalziel provided an overview of a proprietary bioretention device called Filterra®. This device was very similar in function as the integrated management practices promoted in the Contra Costa Clean Water Program’s Stormwater C.3. Guidebook. However, the Filterra filter media was designed with an infiltration rate of 96 inches per hour compared to the 5-inch per hour sandy loam in Contra Costa’s IMPs. This difference in the infiltration rate translates into significantly smaller area requirements for the Filterra unit. For example, the sizing factor applied to impervious areas for Contra Costa’s IMPs is .04, whereas the sizing factor for the Filterra unit is .0033. To treat the same quarter acre area, the Filterra unit would be approximately 35 square feet in area, whereas Contra Costa’s IMP would be approximately 435 square feet in area – approximately 12 times larger. Committee members express doubt as to the ability of the Filterra unit to remove fine particles. Reportedly, a consultant firm had been hired by Filterra to independently evaluate the performance of their unit. Questions were asked and answered. Municipalities can obtain more information at www.filterra.com.

IV. Discussion Items: A. Construction-Site Stormwater Quality Outreach Materials

1. Contra Costa Builders Guide to Reuse and Recycling – The Contra Costa Solid Waste Authority updated this guide. Municipalities elected to purchase these directly from the authority rather than through the Program.

2. “Yes”/”No” 3x5 Cards – The Program purchased a large number of these

cards two years ago and allocated them to co-permittees. The Program

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purchased another 6,000 through BASMAA. These will be allocated to municipalities as soon as they are received.

3. Construction Industry Trifolds – Staff has obtained from the County originals

of the Construction Industry Trifolds (in MSWord format) in both Spanish and English. Dalziel distributed a sample BASMAA trifold and asked co-permittees for direction as to whether they wanted to continue distributing the Program trifolds or the BASMAA trifolds. The Program trifolds contain local agency listings and the BASMAA trifolds contain regional agency listings. Some Stormwater Programs want to translate the BASMAA brochure into Chinese and Vietnamese. Co-permittees directed staff to remain with and reproduce the Program trifolds. They also directed staff to obtain the BASMAA brochure in Chinese and Vietnamese when it is available and to leave the regional agencies’ references blank so the local agencies can be inserted. Staff will post the trifolds on the Program website so municipalities can reproduce it with their municipal logo, if desired.

4. Pollution Prevention “It’s Part of the Plan” Plan Sheet – An existing version of

this plan sheet is available in two sizes –11”x17” and 24”x36”. BASMAA found a Spanish version developed by Stanford University. Committee members supported involvement in BASMAA’s update to the plan sheet in both English and Spanish.

B. Establish February 22, 2006 Agenda Items – Next meeting’s agenda items

include: 1. Update on Outreach/Educational Materials 2. Update on EBMUD’s Roundtable 3. Roadmap to Compliance Presentation by Hossain Kazemi 4. MRP Update 5. State General Construction Permit Update

V. Old/New Business: None.

VI. Meeting Adjourned: The meeting adjourned at 3:55 p.m.

NEXT NEW DEVELOPMENT & CONSTRUCTION CONTROLS COMMITTEE MEETING:

Wednesday, February 22, 2006 2:00 PM

Conference Room “A” Contra Costa County Public Works Department

255 Glacier Drive Martinez, CA 94553

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CONTRA COSTA CLEAN WATER PROGRAM Commercial/Industrial Ad-Hoc Advisory Workgroup

January 26, 2006 Minutes

Attendance:

MUNICIPALITY ATTENDEDCentral Contra Costa Sanitary District Tim Potter City of Concord Jeff Roubal City of Richmond Lynne Scarpa City of San Pablo Karineh Samkian Contra Costa County Hazardous Waste Services Sue Loyd Contra Costa Health Services Tim Ellsworth Delta Diablo Sanitation District Darrell Cain East Bay Municipal Utility District Molly Ong

Program StaffElisa Wilfong Jamison Crosby

I. Introductions: Elisa Wilfong began the meeting at approximately 10:00 a.m. with

self-introductions and introductory remarks. She then proceeded to the agenda. II. Discussion on Winter Flooding and Inspection Issues: Wilfong began discussion

with the Workgroup pertaining to the recent storm events over the New Year holiday which created extensive flooding and possible stormwater issues. The Workgroup discussed several issues including backflow of water, flooding, trash, and erosion problems. Many businesses were encouraged to use shop vacs to contain the water rather than flushing it down the storm drain. Many municipalities were shoveling large amounts of mud left by the flooding. Wilfong asked the Workgroup for suggestions on pro-active BMPs to implement before such an event could occur again. The Workgroup suggested a dry weather walk-through prior to storm events as being helpful to remind businesses to remove stock piled debris and trash. Based on field observations, the Workgroup wants to remind municipalities that stormwater should not be allowed to enter the sanitary system without the permission of the POTWs; and, mud and slurry from the rains should not be flushed down the storm drain.

III. Discussion on Annual Report Consistency for Reporting: Wilfong was asked to

discuss the inspection section of the Program’s Annual Report. Wilfong asked the Workgroup if additional assistance was needed to fill out the “Quantitative” and the “Qualitative” sections of the “Inspection” section of the Annual Report. The consensus of the Workgroup was the overall feedback to the service

providers (the inspections) was positive and the co-permittees received all the information they needed to accurately record their activities in the Annual Report.

IV. Update on Mobile Washer Outreach Pieces: Two mobile washer outreach pieces

were developed by the Workgroup during the August 2005 Workgroup meeting. Wilfong and Panagraph (the subcontracted company developing the brochures for the Program) have completed both brochures (December 2005). The Workgroup as well as the PEIO Committee have approved the content and presentation of the two outreach pieces. At the January 18, 2006 Management Committee meeting, Wilfong sought approval to print 10,000 copies of the brochures (5,000 each). The Management Committee approved the printing of 10,000 copies of the brochures. The Workgroup suggested the Program generate a list of mobile cleaner businesses to mail the brochures to, so the businesses wouldn’t receive duplicate copies.

Action Item: Wilfong will have Program staff order 10,000 brochures from

selected print shops (5,000 copies of each brochure) and then distribute both brochures to co-permittees based on population as well as individual allocation from co-permittees’ direction to their respective inspection service provider.

Action Item: Wilfong will prepare a mobile cleaner business list for mailing the

brochures. V. Municipal Regional Permit: Wilfong was asked to update the Workgroup on the

Regional Board’s process regarding the Municipal Regional Permit (MRP). This topic was added to the original agenda at the last minute before the agenda could be modified for the meeting. Wilfong provided an overview of the MRP activities to date. Workgroups were formed during 2005 to develop proposals to the Regional Board for permit language which include stormwater inspections. Wilfong stated all proposals for permit content are in draft form and are not actual permit language. Wilfong is participating in the inspection Workgroup along with Karineh Samkian from the City of San Pablo. The Regional Board is set to write a draft permit sometime before June 2006. At this time, all dates are speculative.

VI. Overview of November 10th NOI Workshop: Wilfong provided an overview of the

November 10th NOI workshop to the Workgroup. Overall, the response from the workshop attendees was positive and the workshop served its purpose of educating the stormwater inspectors on how to conduct a NOI inspection. Rob Naesar from Tetra Tech was praised for his overview of NOI facilities and guidance during the two practical field trips during the workshop.

VII. Brainstorm on Spring Inspector Training Workshop: The Workgroup discussed

two options regarding future workshops for the inspectors: 1) a spring workshop consisting of a half-day focus on enforcement or a cross media training focusing on specific businesses of concern; or, 2) to forgo a spring workshop in favor of

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developing more outreach pieces for the inspectors to use (the two mobile cleaner brochures were widely accepted and the need for more outreach materials is a concern of the Workgroup). The NOI workshop in November was seen as the annual training for inspectors and the need for more outreach material seemed to weigh heavily on the Workgroup versus another training workshop in the spring. A suggestion for future outreach materials to develop was a piece focused on auto service businesses and/or auto dealers.

Action Item: Wilfong will survey all the Workgroup members to poll for a spring

workshop or to keep the annual workshop in the fall and not do an additional workshop for the spring (for fiscal year 2005/2006). The tallied consensus will be emailed back to the Workgroup as to when a workshop will take place. The discussion of future activities for the Workgroup will be reflected in the April quarterly meeting agenda.

VI. Establish Date and Topic for Next Commercial/Industrial Ad-Hoc Advisory

Workgroup Meeting: The next meeting for the Workgroup is scheduled for April 27, 2006 from 10 a.m. to noon. Topics will include the next inspection training workshop and future outreach projects.

VII. Adjournment: Wilfong adjourned the meeting at 12:00. EW:TD:kh G:\GrpData\NPDES\Management Committee\Packet\05 06\Feb 06\Completed Items\Consent E Feb 06.doc

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CONTRA COSTA CLEAN WATER PROGRAM

Administrative Committee February 7, 2006 Meeting Minutes

Attendance: MUNICIPALITY ATTENDED ABSENTCity of Brentwood Jeff Cowling City of Concord (Chairperson) Jeff Roubal

Bruce Good

Town of Danville (Vice-Chairperson) Chris McCann City of Hercules Jeff Brown City of Pittsburg Ken Strelo City of Richmond Rich Davidson Contra Costa County Steve Wright

Non-Voting Members City of Pleasant Hill Steve Kersevan City of Walnut Creek Diana Walker Flood Control District Mitch Avalon Greg Connaughton

Program Staff Donald P. Freitas Tom Dalziel Jamison Crosby Elisa Wilfong Michelle McCauley I. Introductory Remarks: Jeff Roubal began the meeting at 2:12 p.m. and proceeded

directly to the agenda.

V. C.3 Implementation Status Report: 1. HMP Letter to Water Board and Next Steps – Dalziel distributed a copy of a

letter sent to Regional Board staff on January 18, 2006. The letter contained a request to present the HMP to the Regional Board, in addition to comments by and responses to the Regional Board on the HMP. No response has been received yet from the Regional Board.

2. C.3 Implementation Work Group Representation – In January 2006, the

Administrative (AC) and Management Committees (MC) approved the merging of the Planning & Permitting and the Technical Work Groups to form the “C.3 Implementation Work Group.” The C.3 Implementation Work Group

met for the first time on January 30, 2006. Dalziel stated representation was not as broad as he’d hoped and he will be contacting cities to solicit more participation in the work group. The HMP fact sheet directed by the AC and MC is currently being developed by the work group.

3. Draft Policy for C.3 Compliance for Subdivisions – Dalziel distributed a draft

Policy for C.3 Compliance for Subdivisions. Beginning on August 15, 2006, the development threshold will drop from one acre to 10,000 square feet. A stormwater control plan is required for applications to subdivide land where the resulting project will result in impervious surface in excess of the threshold. The draft policy ensures development will comply with requirements by implementing one of four (1 of 4) available options.

4. Impervious Surface Data Collection – Dalziel explained some municipalities

are having difficulties collecting the data for various reasons and offered some examples of problems and solutions he was aware of. Dalziel is requesting municipalities submit the data on a monthly basis and he will be asking for the first round of submissions shortly. Dalziel feels gathering the data is essential to supporting or arguing against the further reduction of development thresholds.

II. July 4, 2006 Administrative Committee Meeting Conflict:

1. Need to change date – Donald. Freitas noted the July 2006 Administrative

Committee meeting is scheduled for the July 4, 2006 holiday and asked co-permittees to consider other dates. Co-permittees agreed on Wednesday, July 5, 2006 at 9 a.m.

III. Municipal Regional Permit (MRP) Status Report: 1. Process, Timeline and Issues – Freitas expressed deep concern about the

negotiation process for the MRP. While he still believes the MRP is the best strategy for unilateral improvement in water quality throughout the Bay Area, the meetings continue with little progress and are becoming more contentious. BASMAA feels the Regional Board has turned its back on commitments it made, including an agreed upon process to produce a draft administrative permit before opening the process to all stakeholders. The Regional Board feels the non-government organizations (NGOs)/ environmental groups should be participating in the negotiation process to ensure transparency. BASMAA feels Regional Board staff’s invitation for NGOs to participate in the negotiation process has slanted the playing field. Freitas now considers the Steering Committee to be a “Stakeholders Committee,” and as such, encourages municipal representatives to attend the next scheduled meeting on Monday, February 27, 2006 at Regional Board Headquarters at 1515 Clay Street, Oakland, CA. Program staff will be on hand to direct attendees to the appropriate conference room on the second floor.

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2. Work Groups Progress – The six (6) work groups are comprised of 2 BASMAA members, 2 Regional Board members, and, 2 NGOs. Freitas feels the list of permit considerations being generated by the work groups is so extensive they cannot possibly be met. BASMAA has asked for new permit conditions to be prioritized so the most critical items can be addressed as finances will allow. Thus far, new conditions are not being prioritized and Regional Board staff is filtering these recommendations with their comments. The work group drafts are then returned to the work groups instead of being forwarded to the Steering Committee as was the agreed upon process.

IV. 2006/07 Fiscal Year Group Program Budget: Freitas distributed individual

Proposed 2006/07 Fiscal Year Budget packets to each co-permittee and reviewed the packet documents. Freitas drew particular attention to the Administrative Overhead Calculation by noting the rate has decreased from 54% to 45%. Thus, the administrative support services costs are projected to decrease by $48,000. Freitas indicated the rate would be reevaluated each January. Freitas also stated retiree costs had previously been charged to the County’s General Fund but are now charged to the respective department overhead. The mid-year costs and end-of-the-year projected costs will be available for the Management Committee meeting February 15, 2006. Freitas distributed copies of the March 23, 2005 MC minutes in which the final Fiscal Year 2005/06 budget was approved along with a copy of the Fiscal Year 2005/06 proposed budget page referring to Proposition 218 Activities. The budget detail shows an encumbrance of $10,000 for the Scope of Work and a proposed budget cost of $50,000 and $200,000 for the survey and election/funding alternative costs, respectively. The March 23, 2005 minutes show the budget was passed by a 2/3 vote. Freitas reminded co-permittees the Proposition 218 monies were budgeted with the condition the Program Manager consult with the Management Committee prior to encumbering the funds for Fiscal Year 2006/07. Freitas asked co-permittees if they wanted to recommend encumbering the $260,000 in funds for the FY 2006/07 budget. Co-permittees agreed their previous hopes of other legislative solutions to the stormwater funding problem were no longer an option and they supported encumbering the funds as well as adding $300,000 to the FY 2006/07 budget for Proposition 218 costs. Freitas noted the overall proposed budget is a small increase over last year’s budget. He stated recommended imminent MRP monitoring requirements be funded by the BASMAA Regional Monitoring Strategy account. Freitas also noted the Program is being credited with approximately $44,000 in income from profits generated by investments.

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VI. Bay Area Watershed Goals Status Report: Mitch Avalon reported the talks he has

been involved in regarding achieving a sustainable watershed are being mirrored at the San Francisco Estuary Institute (SFEI). Avalon’s group will try to partner with SFEI to acquire grant funding. Avalon hopes the efforts will ultimately benefit municipalities by shifting monitoring emphasis from pollution to water quality.

VII. Stormwater Funding Update: Freitas distributed copies of SCI Consulting Group’s (SCI’s) proposal to perform Proposition 218 survey research. Freitas was pleased with SCI’s approach and noted the cost to design, implement and analyze the results of the phone survey of 400 random candidates is $18,928. If the survey indicates the proposition is likely to succeed, the second phase of the proposal in which a survey will be mailed countywide will be implemented. Costs for the mailed survey are fixed at $20,500 and out-of-pocket costs are estimated not to exceed $1,000. Bruce Good, City of Concord, wanted to ensure the results are cross-tabulated to provide detail to enable readers to determine the results by municipality. Freitas will ensure the results contain cross-tabs. There was discussion whether Richmond and Brentwood should be included in the survey since they do not generate their stormwater program funds through a stormwater assessment fee. It was felt each municipality may elect to participate in the Stormwater Utility Assessment Fee and would be well served by supporting the survey. Ken Strelo asked staff to inquire if a detail of negative and/or non-responses can be incorporated into the survey. Freitas said he would look into it.

VIII. Clean Estuary Partnership (CEP) Status Report: Freitas explained the CEP viability is in question. The CEP was originally formed to provide “good” science for the establishment of TMDLs. Since TMDLs are being much more politically driven, the CEP is being evaluated by the Bay Area Stormwater Management Agencies Association (BASMAA) and Bay Area Clean Water Agencies (BACWA). Freitas stated changes may be forthcoming.

IX. APPROVE Draft February 15, 2006 Management Committee Agenda: The agenda was approved with the following changes: 1. Add Action Item to APPROVE funds not to exceed $55,000 for Presentation

Item A; 2. Add Action Item to APPROVE funds not to exceed $61,000 to renew Scott

Cressey contract to continue rapid bioassessment monitoring; 3. Add Action Item to APPROVE encumbrance of $260,000 for Proposition 218

funding; 4. Add Action Item to APPROVE a cost not to exceed $41,000 for the

Proposition 218 Survey; and, 5. Delete Staff items C, D & F.

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Program staff is to contact the City of Walnut Creek to get more information on their street sweeping program and see if their representative can make a small presentation to the Management Committee.

X. Old/New Business: None

XI. Adjournment: Roubal adjourned the meeting at 11:25 a.m.

Next Administrative Committee Meeting:

Tuesday, March 7, 2006 9:00 a.m. to Noon

Conference Room “B” 255 Glacier Drive

Martinez, CA 94553

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