Municipal Office300 N. Walnut StreetPeabody, KS 66866

Hours of OperationMonday – Friday

8:00 a.m. –– 5:00 p.m.

Telephone Number620-983-2174

Fax Number620-983-2786

Websitewww.peabodyks.com

City Council:Stephen Rose, President

Tom SchmidtPam Lamborn

Janice WoodruffTim Peterson

Mayor:Larry Larsen

Council MeetingSchedule:

Regular Council Meetings:7:00 pm

Monday September 10Monday September 24

All meetings are open to thepublic.

City Council Committees:Water - Rose & Lamborn

Streets & AlleysLamborn & Woodruff

Sanitation - Larsen & Woodruff

Lights - Lamborn & Rose

Fire - Rose & Peterson

Park & Swimming Pool -Schmidt & Lamborn

Building - Larsen & Woodruff

Finance & Ordinance –Schmidt & Peterson

Economic DevelopmentLarsen & Schmidt

PersonnelLarsen

JUNE 2006

MUNICIPAL NEWSLETTER

July 9, 2012 Special Meeting The purpose of this special meeting was to discuss the 2013 Budget Proposals

for the Police Department. Chief Burke delivered his 2013 budget proposal for the police department

explaining there were no raises planned in the budget. However, if the councildecided not to purchase a new police car for 2013, the amount in the budget forvehicle repairs should be increased.. The council agreed to add $1,500 to thevehicle repair line item, making it a total of $8,000.00

Manning advised the council he had slated a $.50 per hour increase for both theMunicipal Court Clerk and the Animal Control Officer.

Meeting adjourned at 6:56 p.m.

July 9, 2012 Regular Meeting Motion carried to approve check journal 2012 7A in the amount of $67,065.99

less $29,000.00 inter-fund transfers, net $38,065.99; to approve payroll 7/6/12 inthe amount of $16,519.20 and payroll taxes in the amount of $5,033.17.

Frank Woodruff, Beth Peter and Mayor Larsen all extended “thank yous” to thePublic Works crew for doing a great job getting the park ready for the 4th of Julycelebration.

On behalf of the Peabody Historical Society, Marilyn Jones advised the councilthat they were planning an event for September 29, 2012 celebrating the CityPark being placed on the National Historic Register – and requested to reservethe park for the entire day of the celebration.

Shane Marler advised the council the State Historical Society had approved thechange in the use of grant funding for the Baker building fronts – to using it torepair the Baker building roofs.

CITY COUNCIL MEETINGMINUTES IN A SECOND

City ofPeabody

SEPTEMBER 2012

WATER PROBLEMS PROGRAM

The City has a special reporting andmonitoring system to gather data that willhelp us try and pinpoint the exact cause and location of problemswithin our water distribution system. The two main problems that havebeen identified to date are 1) being below standard levels of pH and 2)chlorine residuals. We are trying to determine the cause for these twoproblems which could be non-toxic bacteria growth or improper cross-connection from a private well system. Contributing factors also includereduction of water consumption in specific portions of the system, inadequateturn-over of water, numerous dead-end lines, and a system well beyond itsanticipated life expectancy. In efforts to accumulate all the data possible, weurge all citizens/consumers that are experiencing quality of water issues(discoloration, odor, taste) to report the issues directly to City Hall forrecording purposes. Ask to speak to Stephanie.

CITY OF PEABODYMUNICIPAL NEWSLETTER SEPTEMBER 2012

CITY OFFICESERVICES

AVAILABLE TO OURCITIZENS

FAX$1 PER PAGE – OUTGOING

$ .15 page INCOMING

Black & White COPIES$.15 per page, many sizes

available; color $.35

NOTARY SERVICES$.50 per service

Scheduled shut off dayfor this month is

Thursday, September 27

July 9, 2012 (cont.) Marler will schedule a summit meeting with the council and economic

development to brain storm and come up with ideas for the funding of theimprovement of the Baker buildings.

Mac Manning reported the 4th of July celebration had some minor problems – weneed to look at reservation of shelter houses and overall crowd control; parking onPoplar Street north of Division.

APAC indicated they planned to start street improvement on Locust Street aroundthe beginning of August.

Mayor Larsen had been contacted by one of the residents living on PeabodyStreet about a potential problem with the large culvert going under the streetwhich appears to be settling; the smaller culverts that are under the street have abuildup of gravel.

Meeting adjourned at 7:51 p.m.

July 12, 2012 Special Meeting Peabody Boy Scout Troop proposed to paint 37 fire hydrants in Peabody to raise

funds for their Boundary Waters trip. The troop requested $35 per hydrant withthe city furnishing the paint and brushes. Manning and Pickens thought $20 perhydrant was more realistic.

Motion carried to reject the proposal to paint the fire hydrants by the Peabody BoyScout Troop.

Review of the 2013 budget for the General Fund – division proposals. Planning Commission remains the same as 2012. Municipal Court Division is a new division this year. Most of the funding has

been transferred from the Administrative Division. Fire Division remains the same as 2012. Park Division has dropped $530.00 from 2012. Swimming Pool Division remains basically the same as 2012. Economic Development Division is up by $2,825.00 due largely to increase

in health insurance costs. Special Utilities Division is up by $2,000.00 due to rate increase from Westar

Energy. Transfers Division reflects the final payment to Municipal Equipment Fund for

the Butler building which houses the public works department and the policedepartment.

Meeting adjourned at 7:14 pm.

July 16, 2012 Special Meeting The purpose of this special meeting was to discuss and review the 2013 budget

fund proposals.a. Special Streets & Highway Fund

The majority of the funding was going to street improvement projects for2013.

b. Bond & Interest FundBasically a pass through fund, with transfers for General and Sewerproviding the revenue for the general obligation bond and interest payments.

c. Water Operating FundRevenues for this fund were very flat. Raising water rates to generateadditional operating revenue was not possible. The total budget for 2013 was$245,925.00 compared to $247,625.00 in 2012.

d. Sewer Operating FundThe Sewer Operating Fund was almost the same as last year. We again aresetting aside $20,000.00 to transfer to Sewer Improvement Fund for majorrepairs to sewer lines.

e. Refuse Operating Fund2013 is the last year of the existing franchise agreement with WasteConnections.

MOSQUITOSPRAYINGSCHEDULE2012

September 11, 25

October 9, 23

All dates are tentative,pending weather conditions.

If we get excessive rain,spraying may be more

frequent.

MARK YOURCALENDAR

FALL CLEAN UP ISNEXT MONTH

October 15 - 20

CITY OF PEABODYMUNICIPAL NEWSLETTER SEPTEMBER 2012

Municipal Officesclosed for

LABOR DAYMonday,

September 3rd

July 16, 2012 (cont.)

Discuss and Review Employee Pay Raises for 2013Pay raises are budgeted for the three employees in the public works depart-ment and raises for the part-time summer park worker, the animal controlofficer and the municipal court clerk.

Motion carried to have the Public Hearing on the 2013 Budget, Monday, August 6,2012, at 6:00 pm

Motion carried to go into executive session at 7:16 pm for 15 minutes for thepurpose of having discussions relating to the acquisition of real property and alsoinvited Mac Manning, City Administrator and Shane Marler, Director PMSA/Economic Development to attend the session. The Governing Body came out ofexecutive session at 7:31 pm.

Motion carried to go into executive session at 7:32 pm for 5 minutes for the purposeof having discussions relating to the acquisition of real property and also invitedMac Manning, City Administrator and Shane Marler, Director PMSA/EconomicDevelopment to attend the session. The Governing Body came out of executivesession at 7:37 pm.

Motion carried to go into executive session at 7:38 pm for 3 minutes for the purposeof having discussions relating to the acquisition of real property and also invitedMac Manning, City Administrator and Shane Marler, Director PMSA/EconomicDevelopment to attend the session. The Governing Body came out of executivesession at 7:42 pm. No action was taken

Meeting adjourned at 7:43 pm

July 23, 2012 Special Meeting

The purpose of this special meeting was to discuss and review employeepay raises for 2013.

Manning presented a pay plan that had been developed in 2008 and had updated itwith a history of wages.

Schmidt stated each department head should be given a certain amount of moneyto be distributed among their employees. Woodruff stated that we should give eachemployee an equal amount of pay raise.

Motion died to give the public works employees, court clerk, and part-time summerpark worker a $.35 an hour raise.

Motion carried (4-1 Lamborn no) to give the public works employees and the part-time summer park worker a $.35 hour increase. Further the city administrator andpublic works superintendent to determine how to allocate the $1.05 an hourincrease among the workers from the water and sewer funds.

Meeting adjourned 6:25 pm.

July 24, 2012 Special Meeting

The purpose of this special meeting between Peabody Economic DevelopmentGroup and Peabody Main Street Association with the City Council was to look atdifferent options for financing the Baker Lofts project.

Motion carried to go into executive session at 6:20 pm for one hour for the purposeof discussing trade secrets and also invited members of the Peabody EconomicDevelopment Group, Peabody Main Street Association and Shane Marler, DirectorPMSA/ Economic Development to attend the session. The Governing Body cameout of executive session at 7:20 pm. No action was taken.

Meeting adjourned 7:21 pm.

September 7 – 16, 2012

September is LibraryCard Sign-Up Month.An important school

supply is @ your library- it's your library card.

SEPTEMBER 29, 2012Gates open at 2 pm

Come celebrate the additionof Peabody’s City Park to the

list of National HistoricRegister sites.

2 pm Gates open2:30 pm Opening remarks -Mayor Larsen

3 pm Fireman's Competitionbetween Peabody FireDepartment and Walton FireDepartment

5 - 7 pm Cowboy musicfeaturing Bennie Holtsclaw,Lindsey Marshall, Shane Marler,Change English, Mike Flavin,Virgil Lewis et al. See a flower and garden show

that stretches the imagination Bring your antiques and

treasures to stump our "antiqueexperts" for their identity andevaluation

Take a pony ride on the old racetrack

Visit the Olympic Gold "rubdoctor"

Watch cider making and sampleice cream made in an old 5gallon ice cream freezer

Visit the booths of variouschurches and organizationsfeaturing games and bazaaritems

You'll have to try the homemadepies and all the fabulous foodprovided by the PeabodyHistorical Society which will beavailable throughout theafternoon.

CITY OF PEABODYMUNICIPAL NEWSLETTER SEPTEMBER 2012

July 30, 2012 Regular Meeting

Motion carried to approve payroll 7B in the amount of $13,563.74. Motion carried to approve payroll 7B fringe benefits and taxes in the amount of

$14,505.91. Motion carried to approve 2012 7b Payables in the amount of $10,748.85. Motion carried to approve 2012 7c Payables in the amount of $24,427.31. Motion carried to approve 2012 7d Payables in the amount of $8,723.66. Usually the council only adjusts sewer charges from high water usage. Since this

was a new business, motion carried for Samantha Weerts of Sammie Jo’s Shaken Bistro, 217 N. Walnut be referred to Peabody Economic Development Groupfor their recommendation after reviewing existing policies dealing with high waterusage or leaks and report back to the council on August 13, 2012.

Peabody Economic Development Group has been working on developing siteson North Walnut Street. The city had torn down a house at 710 N. Walnut andplaced a subsequent lien in excess of $8,000.00 against the property. Currentlythe property was being sold on EBay and Peabody Economic DevelopmentGroup authorized Shane Marler to bid on the property up to $1,000.00. His bid of$526.00 was successful plus $295.00 closing fees.

Motion carried to confirm and approve the purchase of lots 10, 11& 12 Block 32N. Peabody Addition for $821.00 from the capital improvement fund.

APAC advised the city that they won’t be starting the Locust Street improvementproject until the middle of August.

Several vendors wired around the breakers during the 4th of July celebration. The4th of July Committee is to be advised of this and that if it happens again, we willdisconnect the electrical service for that vendor.

Motion carried to have Public Works Superintendent make a list of trees thatneed trimming and direct the city administrator to send letters to property ownersto trim the trees.

UPRR crossing at 2nd and Plum has a large bolt sticking up at the 2nd streetcrossing. Administrator Manning stated he would call UPRR.

Steve Rose - Water Committee reported a water leak at 4th & Poplar streets.

Meeting adjourned 8:23 pm.

POWER OUTAGELIFE SUPPORT PROGRAM

link at Westar energyhttp://www.westarenergy.com/wcm.nsf/9696428027fd605386257735006b6631/c7380f70d38b9558862578f600

6c0bf5?OpenDocument&Highlight=0,life,support

Westar Energy's Life Support Program provides special notification to alert customers who aredependent on qualifying life support equipment of planned outages. This program does not guaranteeuninterrupted service or exempt the customers from payment of theirelectric bill. A life support customer is responsible for back-up equipment and/or power supply and aplanned course of action in the event of a power outage. A permanent member of your household mustuse life supporting medical equipment to be eligible for this program. The following are examples oflife supporting medical equipment:

Oxygen concentratorKidney dialysis machine in the homeInfant apnea monitorElectric feeding pump

If you or any permanent member of your household requires medical equipment for life support, pleasehave your physician fax 1-866-716-2068 or mail a statement on physician's letterhead to P.O BOX 208Wichita, KS 67201 that states the following: Patient's name, Westar Energy Account number, Lifesupport device, Illness or disability, Physician's signature OR CALL Customer Contact Center 1-800-383-1183 or customerinquiry@WestarEnergy.com.

CITY OF PEABODYMUNICIPAL NEWSLETTER SEPTEMBER 2012

TRASH &RECYCLING

No changes in servicedates or times due toholiday schedule in

December 2010

Trash and Recycling willbe collected on Friday,

December 24th.

BURN PITNEWS

Yard WasteTrees, brush, grass clippings

and leaves.

Leaves may be attached totrees, if they are dried.However, green leavesattached to trees or brushis NOT allowed.

Citizens who are used tobagging their leaves to takethem to the burn pit orgathering loose leaves intruck beds to take to theburn pit…. may continue todo so. However leaves areto be emptied out of bagsand dumped in thecompost pile andcomposted, not burned.

KDHE recommends, andpromotes, composting ofyard waste. Further, shouldthe Department observethe open burning of wastematerials in violation of theregulations, theDepartment may revokeburn pit approval andinitiate enforcementactions. K.S.A. 65-3018provides for theassessment of monetarypenalties and /or otherenforcement actions.

Fiction & FactFrom

Poor Mac’s Almanac

This is a monthly column in the “City Newsletter” by Mac D. Manning, CityAdministrator/Clerk for the City of Peabody. The purpose of this column is to givethe straight facts about the street talk and gossip things that are happening in the City.

Why do we continue to flush down the gutters, thousands of gallons of goodwater when our yards and trees so desperately need the moisture?

I am going to entitle my response as “Water Flushing- A Necessary Evil”.I have received numerous complaints from not only you but many otherresidents about the flushing of fire hydrants around the city. This flushing isnecessary for two primary reasons:

1. To keep the chlorine residual up; and2. Complaints about smelly and discolored water.

I have discussed this with Darren Pickens, Public Works Superintendent, andhe has advised me that due to the extreme hot weather and the distance fromHillsboro we are losing chlorine residual. He stated that Hillsboro is putting in4.0 ppm of chlorine when it leaves their plant; by the time it reaches Peabodyand our tower, the residual has dropped almost to 3.0. Due to low waterusage throughout the city, the residual is all most 0.05 at 1st and Maple, thelowest point in our system. In order get the residual up to around 2.0, wemust flush hydrants to draw the fresh water down into the system. I alsoasked him if there is any way we could utilize some of this water we areflushing by filling up tanks and watering trees in the park. He stated that weonly have two 250 gallons tanks. I have also contacted the 4th Fire Districtabout using their tanker and they are developing a plan to utilize some of thiswater for the trees in the park. We realize that we need do something to atleast show you, our customers, that we are trying to utilize this water insteadof letting it flow down the street gutters.

A PERSONAL NOTE:The rain we received last weekend was delightful and an answer to many prayers. Thissure has been a long hot summer, with several more days of very hot days to come. Iwas reminded the other day just hot it was when I got my Westar bill. However, thereis some relief in sight; football practice has begun, so fall can’t be far off. The footballfield looks great and ready for the first home game of the season.

DID YOU KNOW?

September begins on the same day of the week as December every year,because there are 91 days separating September and December, whichis a multiple of seven (the number of days in the week.

No other month ends on the same day of the week as September in anyyear.