MULTIFUNCTIONAL DIGITAL SYSTEMS User’s Guide - Toshibabusiness.toshiba.com/downloads/KB/f1Ulds/11765/DP-2505_OM_EN_0003.pdf · To assure optimal printing performance, we recommend

MULTIFUNCTIONAL DIGITAL SYSTEMS

User’s Guide

©2013 TOSHIBA TEC CORPORATION All rights reservedUnder the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

Preface 1

Preface

How to read this manualThank you for purchasing the TOSHIBA multifunctional digital systems. This manual describes how to use, perform maintenance, and fix problems for this equipment. Be sure to read this manual before using this equipment. Keep this manual handy and retain it for future reference.

Symbols in this manualTo ensure correct and safe use of this equipment, this manual describes safety precautions according to the three levels shown below.You should fully understand the meaning and importance of these items before reading this manual.

Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:

Description of original/paper directionPaper or originals of A4 or B5/LT size can be loaded either in a portrait direction or in a landscape direction. In this manual, “-R” is added to this paper size when this size of paper or original is loaded in a landscape direction.

e.g.) A4/LT size paper on the bypass tray

Paper or originals of A3 or B4/LD or LG size can only be loaded in a landscape direction, therefore “-R” is not added to these sizes.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage of the equipment or surrounding assets, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

Loaded in a portrait direction: A4/LT Loaded in a landscape direction: A4-R/LT-R

2 Preface

ScreensIn this manual, the screens and the operation procedures in Windows are described for Windows 7.The details on the screens may differ depending on how the equipment is used, such as the status of the installed options, the OS version and the applications.The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the display or the order of buttons in the illustrations may differ from that of your equipment.

TrademarksThe official name of Windows XP is Microsoft Windows XP Operating System.The official name of Windows Vista is Microsoft Windows Vista Operating System.The official name of Windows 7 is Microsoft Windows 7 Operating System.The official name of Windows 8 is Microsoft Windows 8 Operating System.The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.The official name of Windows Server 2003 R2 is Microsoft Windows Server 2003 R2 Operating System.The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.The official name of Windows Server 2008 R2 is Microsoft Windows Server 2008 R2 Operating System.The official name of Windows Server 2012 is Microsoft Windows Server 2012 Operating System.Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries.Adobe, Acrobat, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.Other company and product names given in this manual or displayed in this software may be the trademarks of their respective companies.

Lineup of our manualsThese manuals are provided for the operation of the e-STUDIO2505. Select and read the manual best suited to your needs. This manual is the User’s Guide.

Safety Information (Printouts)This manual describes the necessary precautions for use. For your added security, be sure to read this manual first.

Quick Guide (Printouts)This manual describes the components, preparations, basic operations, and troubleshooting for the equipment.

User’s Guide (PDF file, this manual)This manual describes preparations for using the e-STUDIO2505, and how to use functions such as copying and printing. It also describes maintenance and troubleshooting for the problems that could occur while you are using the equipment.

Software Installation Guide (PDF file)This manual describes how to install and uninstall printer and scanner drivers.

Help menu for client softwareTo run the following client software, refer to the Help menu of each:

Printer driverScanner driver

To read manuals in the PDF file formatThis manual in the PDF (Portable Document Format) can be displayed/printed using Adobe Reader or Adobe Acrobat Reader. If neither is installed in your computer, download one of them. This can be done via the website of Adobe Systems Incorporated.

Preface 3

Recommended toner cartridgesTo assure optimal printing performance, we recommend that you use only genuine TOSHIBA toner cartridges. If you use a TOSHIBA-recommended toner cartridge, you can utilize the following three functions of this equipment:

Cartridge detecting function: This function checks if the toner cartridge is correctly installed and notifies you if it is not.Toner remaining check function: This function notifies you when there is little toner remaining in the cartridge.Image quality optimization function: This function controls image quality according to the characteristics of the toner to be used and enables you to print images of an optimal quality.

If you are using a toner cartridge other than the one we recommend, the equipment may not be able to detect whether it is installed or not. Therefore, even if the toner cartridge is correctly installed, the error message “ERROR: TONER” appears on the LCD screen and printing may not be performed. You may also not be able to utilize the image quality optimization function and the toner remaining check function.If you are using a toner cartridge other than the one we recommend, toner is not recognized. If this is a problem for you, please contact your service representative. Remember you will not be able to utilize the Toner remaining check function and Image quality optimization function as we mentioned.

CONTENTS 5

CONTENTS

Preface....................................................................................................................................... 1

Chapter 1 PREPARATION

Components............................................................................................................................ 10Front/Right/Inner side .......................................................................................................... 10Left side............................................................................................................................... 11Configuration of options....................................................................................................... 12Control panel ....................................................................................................................... 13Main screen (Copy) ............................................................................................................. 15

Preparation 1 - Turning Power ON........................................................................................ 16Turning on ........................................................................................................................... 16Saving energy when not in use - Energy saving mode - ..................................................... 16

Preparation 2 - Loading Paper .............................................................................................. 18Acceptable paper types....................................................................................................... 18Recommended paper .......................................................................................................... 19Loading paper in the drawer................................................................................................ 20Loading paper on the bypass tray ....................................................................................... 22Loading an envelope on the bypass tray............................................................................. 24

Preparation 3 - Registering Paper Size and Type................................................................ 27

Chapter 2 COPY FUNCTIONS

Basic Copy Procedure ........................................................................................................... 30Acceptable originals ............................................................................................................ 30Copying originals ................................................................................................................. 31

Copy Settings ......................................................................................................................... 36Adjusting the exposure........................................................................................................ 36Selecting the original mode ................................................................................................. 37Selecting the paper ............................................................................................................. 38Enlarging or reducing the copy size .................................................................................... 40Sorting pages ...................................................................................................................... 44Copying two or four pages on each sheet ........................................................................... 45Copying both sides of a card on a sheet ............................................................................. 47Erasing the shadow on edges ............................................................................................. 48Shifting the pages to the right or left.................................................................................... 49Adding a page number on the copied paper ....................................................................... 50Removing blank pages........................................................................................................ 51Confirming the current function settings.............................................................................. 52

Using Templates..................................................................................................................... 53Registering the templates.................................................................................................... 53Recalling a template ............................................................................................................ 54

Chapter 3 PRINT FUNCTIONS

Before Using the Printer Driver............................................................................................. 56Configuring the options........................................................................................................ 56

Printing From Application ..................................................................................................... 61Considerations and limitations............................................................................................. 61How to print ......................................................................................................................... 61

Status Monitor ........................................................................................................................ 63

6 CONTENTS

Monitoring the print status and reporting print errors........................................................... 63

Setting Up Print Options........................................................................................................ 64How to set up ...................................................................................................................... 64Print options ........................................................................................................................ 67

Printing With Best Functions for Your Needs ..................................................................... 78Layout and finishing options in [Basic] tab menu ................................................................ 78Layout and finishing options in [Finishing] tab menu........................................................... 79Finishing options in [Effect] tab menu.................................................................................. 82

Chapter 4 SCAN FUNCTIONS

Scanning From Application................................................................................................... 86How to scan......................................................................................................................... 86

Setting Up Scan Options ....................................................................................................... 87Scan options........................................................................................................................ 87Using the Easy Set feature.................................................................................................. 89

Chapter 5 VARIOUS FUNCTIONS

Copy Menu List....................................................................................................................... 92Copy menu items................................................................................................................. 92

User Functions Menu List...................................................................................................... 93User functions menu items.................................................................................................. 94

Chapter 6 TROUBLESHOOTING

When This Message Appears................................................................................................ 98

Paper Misfeed ......................................................................................................................... 99Find the position of paper misfeeds..................................................................................... 99When paper misfeeds occur frequently ............................................................................... 99When removing misfed paper.............................................................................................. 99Paper misfeeds on the Automatic Document Feeder (ADF) ............................................. 100Paper misfeeds on the bypass tray ................................................................................... 101Paper misfeeds inside of the side cover............................................................................ 102

Replacing Toner Cartridge .................................................................................................. 104When a message for replacement appears....................................................................... 104

Before Calling Service Technician...................................................................................... 107General operation.............................................................................................................. 107Toner-related items ........................................................................................................... 107Original/Paper-related items.............................................................................................. 107Image trouble .................................................................................................................... 108

Chapter 7 MAINTENANCE AND INSPECTION

Regular Cleaning .................................................................................................................. 110

Chapter 8 SPECIFICATIONS

e-STUDIO2505 Specifications ............................................................................................. 112Continuous copying speed ................................................................................................ 113

CONTENTS 7

Specifications of Options .................................................................................................... 114

Packing List .......................................................................................................................... 115

Copying Function Combination Matrix .............................................................................. 116Combination matrix............................................................................................................ 116

INDEX ................................................................................................................................................................... 117

8 CONTENTS

1.PREPARATION

Components ........................................................................................................................... 10Front/Right/Inner side...........................................................................................................................................10Left side................................................................................................................................................................11Configuration of options .......................................................................................................................................12Control panel ........................................................................................................................................................13Main screen (Copy) ..............................................................................................................................................15

Preparation 1 - Turning Power ON........................................................................................ 16Turning on ............................................................................................................................................................16Saving energy when not in use - Energy saving mode - ......................................................................................16

Preparation 2 - Loading Paper .............................................................................................. 18Acceptable paper types ........................................................................................................................................18Recommended paper ...........................................................................................................................................19Loading paper in the drawer.................................................................................................................................20Loading paper on the bypass tray ........................................................................................................................22Loading an envelope on the bypass tray..............................................................................................................24

Preparation 3 - Registering Paper Size and Type................................................................ 27

1 PREPARATION

10 Components

Components

Front/Right/Inner side

1. Automatic Document Feeder (ADF) (optional)Load up to 50 originals (80 g/m2 or 20 lb. Bond) to scan one sheet after another. (The maximum number you can load may vary depending on the type of original.)

P.99 “Paper Misfeed”

The Automatic Document Feeder is only available for Europe.

2. Platen coverClose this before start copying or scanning.

3. Side cover

4. Bypass trayPlace special paper such as thick paper, overhead transparencies, or tracing paper.

P.22 “Loading paper on the bypass tray” P.24 “Loading an envelope on the bypass tray”

5. DrawerPlace up to 250 sheets of plain paper (80 g/m2 or 20 lb. Bond).

P.20 “Loading paper in the drawer”

6. Front coverOpen this when you replace the toner cartridge.

P.104 “Replacing Toner Cartridge”

7. Toner cartridgeFor the recommended toner cartridges, refer to the Safety Information.

P.104 “Replacing Toner Cartridge”

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1.PREPARATION

Components 11

1 PREPARATION

Left side

For Europe

For regions other than Europe

1. Original glassPlace the book-type originals and special paper such as overhead transparencies or tracing paper, as well as plain paper.

2. Control panelMake settings to use the various functions on this equipment.

P.13 “Control panel”

3. Power switchTurns the power ON or OFF.

P.16 “Preparation 1 - Turning Power ON”

4. Paper exit stopperStops large paper from sliding out of the receiving tray.When you use the stopper, pull out it until you hear a click sound.

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1 PREPARATION

12 Components

5. AC-IN terminal (rear)Connect the power cable supplied with the equipment.

6. USB terminal (4-pin)Connect to your PC using a commercially available USB cable.

Use a USB2.0 Hi-Speed certified cable: USB cable supporting the USB2.0 Hi-Speed mode (480 Mbps of transfer speed) certified by the USB Implementers Forum.Connect the equipment with a PC directly by the USB cable. When it is connected with a PC via a USB hub, the equipment may not be recognized.

7. Receiving tray

8. Scanning areaThe data of originals transported from ADF are scanned here.

P.110 “Regular Cleaning”

The scanning area is only available for Europe.

9. Original scaleConfirm the size of an original placed on the original glass.

10. Platen sheet P.110 “Regular Cleaning”

Configuration of optionsThe available options are listed below. Contact your service technician or service representative for details.

Main body

Automatic Document Feeder (MR-2021)* Only for Europe

1.PREPARATION

Components 13

1 PREPARATION

Control panelThe functions and indications of the button vary depending on the region. The illustrations show the control panel for Europe and the Americas unless they are specified.

For Europe and the Americas

For regions other than Europe and the Americas

1. LCD screenConfirms each menu and error messages.

P.15 “Main screen (Copy)”

2. [USER FUNCTIONS] buttonChanges the equipment’s default settings.

P.93 “User Functions Menu List”

3. buttonPress this button on menu screens to move to the item above. If you press this button when the top menu item is highlighted, the bottom menu item is displayed.

4. [SETTINGS] buttonDisplays the current settings.

5. [TEMPLATE] buttonCreates and recalls template settings.

P.53 “Using Templates”

6. [ENERGY SAVER] buttonEnters into the energy saving mode.

7. [FUNCTION CLEAR] buttonClears the copy function settings and returns to the main screen (Copy).

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14 Components

8. [CLEAR/STOP] buttonStops copying or returns the number of copies to “1”.

9. [START] buttonStarts copying.

10. Digital keysEnters numbers such as the number of copies.

11. buttonPress this button once on the main screen (Copy) to show the “EXPOSURE” screen for Europe and the Americas, or the “ID CARD” screen for regions other than Europe and the Americas. Press it on menu screens to move to an item on the right or increase the setting.

P.34 “Using the “EXPOSURE” or “ID CARD” function quickly”

12. [OK] buttonDetermines the items or operations selected in each menu.

13. buttonPress this button on the main screen (Copy) to enter the copy menu. Press it on menu screens to move to the item below. If you press this button when the bottom menu item is highlighted, the top menu item is displayed.

14. [CANCEL] buttonCancels the current settings and returns to the previous item.

15. buttonPress this button once on the main screen (Copy) to show the “ORIGINAL MODE” screen. Press it on menu screens to move to an item on the left or decrease the setting.

P.35 “Selecting “ORIGINAL MODE” quickly”

16. Alert lampBlinks or lights in case of an error.

1.PREPARATION

Components 15

1 PREPARATION

Main screen (Copy)Appears after the power of the equipment is turned ON and the warm-up is finished. This screen is called “main screen (Copy)”. This screen also appears when the AUTO CLEAR function has worked.

1. MessageDisplays the current status or error messages.

2. Paper sizeDisplays the paper size specified for the drawer or the bypass tray.

3. Copy quantityDisplays the number of copies.

4. Scroll iconDisplays or that you can press on the current screen or menu.

5. Original modeDisplays the mode to copy the original.

6. ExposureDisplays the copy density.

7. Reproduction ratioDisplays the reproduction or zoom ratio to copy.

This function returns all settings to default without the need to press [FUNCTION CLEAR] on the control panel. It works when a specified period of time has passed since the last paper exit or the last entry of any button.

P.94 “GENERAL”

A41

READY

100%

AUTO EXPOSURE

TEXT/PHOTO

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16 Preparation 1 - Turning Power ON

Preparation 1 - Turning Power ON

Turning on

Press the power switch to “ ” (on).

Starts warming up, which takes approx. 20 seconds. When the warm-up has finished, the equipment is ready.

If the access code function is enabled, press the [FUNCTION CLEAR] button after any operation has been finished to prevent unauthorized use of the equipment.For the details of the access code setting, ask your service technician.If you press [START] during the warm-up, copying automatically starts after it has finished. When the job is reserved, “COPYING” appears on the LCD screen to show you the current status.This function cannot be accessed while “PLEASE WAIT” is being displayed (approx. 15 seconds).

Turning off

Press the power switch to “ ” (off).

Saving energy when not in use - Energy saving mode -To reduce power consumption, the equipment automatically enters into the energy saving mode when a specified period of time has passed since its last use.

Types of energy saving modeLow power mode: “SAVING ENERGY” appears on the LCD screen.

The equipment automatically enters into low power mode when a specified period of time elapses.Sleep mode: The LCD screen is turned off and only [ENERGY SAVER] is lit.

The equipment enters into sleep mode when a specified period of time elapses or the [ENERGY SAVER] button is pressed.

When “Status Monitor” is running, the equipment does not enter into the sleep mode. If you want to enable the sleep mode, exit it out.

P.63 “Status Monitor”

The timers for “AUTO POWER SAVE” and “SLEEP MODE” have been set respectively as the factory default settings. You can change them in the “USER FUNCTIONS” menu.


A41

READY

100%

AUTO EXPOSURE

TEXT/PHOTO

1.PREPARATION

Preparation 1 - Turning Power ON 17

1 PREPARATION

To turn the equipment into the energy saving mode (Sleep mode) manuallyPress [ENERGY SAVER].

Canceling conditions for energy saving modeThe energy saving mode is canceled under the following conditions.

When [ENERGY SAVER] or [START] on the control panel is pressed- For the low power mode: Press [ENERGY SAVER] or [START]- For the sleep mode: Press [ENERGY SAVER]

When printing or scanning is performed from a PC connected with this equipment

1 PREPARATION

18 Preparation 2 - Loading Paper

Preparation 2 - Loading Paper

Load an appropriate type of paper.

Acceptable paper typesAcceptable paper types differ depending on its paper source. See the table below for more details.

*1 “Maximum sheet capacity” refers to the maximum number of sheets when recommended paper is used. See the following page for the recommended paper:

P.19 “Recommended paper”*2 Be sure to use the recommended overhead transparencies. Using other transparencies could cause an equipment malfunction.*3 Envelope can be used when printing from your PC.

Do not mix various paper sizes in one drawer.“LT format” is the standard size for only use in North America.“K format” is a Chinese standard size.

Abbreviations for LT format sizes:LT: Letter, LD: Ledger, LG: Legal, ST: Statement, COMP: Computer

Paper source Paper type Paper size Maximum sheet capacity*1

Drawer Plain paper(64 - 80 g/m2, 17 - 20 lb. Bond)

A/B format: A4LT format: LTK format: 16K

250 sheets(80 g/m2, 20 lb. Bond)

Bypass tray Plain paper(64 - 80 g/m2, 17 - 20 lb. Bond)

A/B format:A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIOLT format:LD, LG, LT, LT-R, ST-R, COMP, 13"LG, 8.5"SQK format:8K, 16K, 16K-R

50 sheets(80 g/m2, 20 lb. Bond)

Thin(52 - 63 g/m2, 14 - 17 lb. Bond)

1 sheet(52 - 63 g/m2, 14 - 17 lb. Bond)

Thick paper 1(81 - 105 g/m2, 21 - 28 lb. Bond)

1 sheet(81 - 105 g/m2, 21 - 28 lb. Bond)

Thick paper 2(106 - 163 g/m2, 28 - 43 lb. Bond)

1 sheet(106 - 163 g/m2, 28 - 43 lb. Bond)

Tracing paper(75 g/m2, 20 lb. Bond)

1 sheet

Sticker labels 1 sheet

Transparencies*2 A4/LT only 1 sheet

Envelope*3 DL (110 mm x 220 mm), COM10 (4 1/8" x 9 1/2"), Monarch (3 7/8" x 7 1/2"), CHO-3 (120 mm x 235 mm), YOU-4 (105 mm x 235 mm)

1 sheet

1.PREPARATION

Preparation 2 - Loading Paper 19

1 PREPARATION

Recommended paperTo ensure the best copy performance, the paper types listed below are recommended. If you want to use paper other than that we recommend, contact your service technician.

*1 Be sure to use the recommended overhead transparencies. Using other transparencies could cause an equipment malfunction.

Paper types not acceptableDo not use the types of paper listed below since they may cause paper misfeeds.

Damp paperCreased paperWrinkled paper or paper prone to be curledExtremely smooth or rough surface paper

Do not use the types of paper listed below since they may cause an equipment malfunction.Paper whose surface is specially treatedPaper once printed with other copiers or printers

Storing paperNote the following points when storing paper.

Wrap the paper in its packaging to prevent it from gathering dust.Do not expose the paper to direct sunlight.Do not store the paper in a humid location.Store the paper on a flat surface to prevent it from becoming curled or creased.

Paper type Product namePlain paper A/B format: TGIS Paper/Mondi

LT format: TIDAL/Hammermill80 g/m2, 20 lb. Bond

K format: Classic Jetset COPY PAPER/UPM 70 g/m2

Thick paper 1 A/B format: Color Copy/MondiLT format: Laser/Hammermill

90 g/m2, 24 lb. Bond

A/B format: Color Copy/Mondi 100 g/m2

Thick paper 2 A/B format: Color Copy/MondiLT format: Laser/Hammermill

120 g/m2, 32 lb. Bond

A/B format: Color Copy/MondiLT format: Exact Index/WAUSAU

160 g/m2, 43 lb. Index

Tracing paper Tracing paper/Ostrich International 75 g/m2 only, 20 lb. Bond only

Sticker labels A/B format: 3478/ZWECH-AVERYLT format: 5165/AVERY

Transparencies *1 A/B format: PP2500/3MLT format: X10.0/FOLEX

Envelope COM10/ColumbianCO138/Westvaco,No.553/Monarch/mailwell

1 PREPARATION


Loading paper in the drawerFor the acceptable paper, see the following page:

P.18 “Acceptable paper types”

1 Turn the power of the equipment ON.

2 Pull out the drawer carefully, and then press down the paper plate.

Press it down until you hear a click sound and it is no longer lifted up.

3 Remove the side guides.

4 Attach the side guides according to the paper size.

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1.PREPARATION


1 PREPARATION

5 Load paper face up in the drawer.

Up to 250 sheets (80 g/m2 or 20 lb. Bond) can be loaded. Be sure that the height of the stacked paper does not exceed the line indicated inside of the trailing guides.

P.18 “Acceptable paper types”Fan the paper well before loading it in the drawer, otherwise multiple feeding could occur. Be careful not to cut your fingers.The printable side may be noted on its packaging.

6 Move the end guide to the trailing edge of the paper while pushing its lower part in the direction of the arrows.

Widen the gap with both hands.

7 Push the drawer straight into the equipment slowly until it stops.

Do not catch your fingers in the drawer when closing it.This could cause injury.

Register the paper size into the equipment.When you load paper in the drawer for the first time, register the paper size. Be sure to register it correctly, otherwise it could cause a paper misfeed.For the registration, see the following page:

P.27 “Preparation 3 - Registering Paper Size and Type”

Be sure to register the paper size each time you have changed it.

1 PREPARATION


Loading paper on the bypass tray

The contents of the original(s) are rotated when copied on paper of the following sizes fed from the bypass tray.A/B format: A3, A4-R, A5-R, B4, B5-R, FOLIOLT format: LD, LG, LT-R, ST-R, COMP, 13"LG, 8.5"SQK format: 8K, 16K-R

For example, to copy an A5-size original, place the original on the original glass in A5 portrait orientation and paper on the bypass tray in A5 landscape orientation (A5-R).

To enlarge an A4-size original to A3, place the original on the original glass in A4 portrait orientation and A3 paper on the bypass tray.

The illustrations below are example of loading A4/LT size paper.For the acceptable paper, see the following page:


1 Open the bypass tray.

2 Release the lever on the left, and then load paper face down and straight on the bypass tray.

The printable side may be noted on its packaging.

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1.PREPARATION


1 PREPARATION

3 Align the side guides with the edges of the paper, and then push back the lever.

Up to 50 sheets of plain paper (80 g/m2 or 20 lb. Bond) can be loaded. Be sure that the height of the stacked paper does not exceed the indicators of the side guides. If paper other than plain is used, set it one sheet at a time.Fan the paper well before loading it on the bypass tray, otherwise multiple feeding could occur. Be careful not to cut your fingers.Do not push the paper forcibly into the entrance of the bypass feeder, otherwise it could cause a paper misfeed.

When you use paper longer than the bypass tray size, pull out the paper holder from the tray, and then open it.

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Loading an envelope on the bypass trayFor the acceptable envelope sizes, see the following page:


Notes for using envelopesDo not use the following envelopes, otherwise they may cause a paper misfeed or damage to the equipment.1. Badly curled, wrinkled or folded envelopes2. Extremely thick or thin envelopes3. Wet or damp envelopes4. Torn envelopes5. Envelopes which include the contents6. Non-standard size envelopes (ones with a special shape)7. Envelopes with eyelets or windows8. Envelopes sealed with adhesive paste or tape9. Partly-opened or perforated envelopes10. Envelopes with special coating on the surface11. Envelopes with glue or double-sided adhesive tape

Store envelopes at room temperature and away from heat and moisture.

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1.PREPARATION


1 PREPARATION

1 Place an envelope on a flat clean surface and press it with your hands in the arrow directions as shown below to expel air from the inside.Press it well to prevent the flap from rolling upward.

Correct bent corners of the envelope.

2 Open the bypass tray.

3 Release the lever on the left, and then load the envelope face down on the bypass tray.Place the envelope with its flap side at the front as shown below.

Do not copy or print on the back of envelopes, otherwise it may cause a paper misfeed or soil them or the inside of the equipment.

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4 Align the side guides to the edges of the envelope, and then push back the lever.

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1 PREPARATION

Preparation 3 - Registering Paper Size and Type 27

Preparation 3 - Registering Paper Size and Type

When you load or change paper, a pop-up window appears. Follow the instructions to register the items below in the equipment.

For the drawer: the paper sizeFor the bypass tray: the paper size and type

You can also register the paper size for the drawer in the “USER FUNCTIONS” menu. P.93 “User Functions Menu List”

2.COPY FUNCTIONS

Basic Copy Procedure........................................................................................................... 30Acceptable originals .............................................................................................................................................30Copying originals..................................................................................................................................................31

Copy Settings ......................................................................................................................... 36Adjusting the exposure.........................................................................................................................................36Selecting the original mode ..................................................................................................................................37Selecting the paper...............................................................................................................................................38Enlarging or reducing the copy size .....................................................................................................................40Sorting pages .......................................................................................................................................................44Copying two or four pages on each sheet ............................................................................................................45Copying both sides of a card on a sheet ..............................................................................................................47Erasing the shadow on edges ..............................................................................................................................48Shifting the pages to the right or left .....................................................................................................................49Adding a page number on the copied paper ........................................................................................................50Removing blank pages.........................................................................................................................................51Confirming the current function settings...............................................................................................................52

Using Templates..................................................................................................................... 53Registering the templates.....................................................................................................................................53Recalling a template.............................................................................................................................................54

2 COPY FUNCTIONS

30 Basic Copy Procedure

Basic Copy Procedure

Learn the basic copy procedure in this section. For the other various functions, see the following page: P.36 “Copy Settings”

Make sure that the equipment is ready to copy. P.16 “Preparation 1 - Turning Power ON” P.18 “Preparation 2 - Loading Paper” P.27 “Preparation 3 - Registering Paper Size and Type”

Acceptable originalsAcceptable originals differ depending on the setting position. See the table below for more details.If you are using the Automatic Document Feeder, you can automatically scan a stack of plain paper originals at one time.

*1 The automatic size detection function is only available when the Automatic Document Feeder is installed.*2 The maximum number of sheets acceptable varies depending on the type of original.

Maximum number of originals scanned at one timeYou can scan up to 50 original sheets at one time. When the number of sheets to be scanned exceeds 50 or the built-in memory in the equipment is full, scanning stops and an error message is displayed on the LCD screen. To copy the data scanned so far, select “PRINT”. To delete them, select “CANCEL JOB”.

Precautions for Automatic Document FeederDo not use the following types of original as they may cause a paper misfeed or damage to the equipment:

Originals that are folded or curledOriginals with carbon copiesOriginals that have been taped, pasted, or cut-outOriginals that have been clipped or stapledOriginals with holes or tearsOriginals that are dampOverhead transparencies or tracing paperCoated paper (e.g. coated with wax)Originals with multiple holes punched (e.g. loose leaf paper)

The following types of originals can be used but need extra care:Originals that you cannot slide with your fingers or whose surface is specially treated (they may not be able to be separated from each other at feeding)Originals that are folded or curled (should be smoothed out before being used)

When black streaks appearIf the scanning area or the guide area is dirty, image problems such as black streaks may occur. Weekly cleaning of these areas is recommended.

P.110 “Regular Cleaning”

Setting position Type Maximum size Acceptable sizes for automatic size detection*1

Maximum number of sheets

Original glass Plain paperSpecial paperBooklets

A4 or LT - -

Automatic Document Feeder

Plain paper(50 - 104 g/m2, 13 - 27 lb. Bond)

A3 or LD Other than North America and China:A3, A4, A4-R, A5-R, B4, B5, B5-RNorth America:LD, LG, LT, LT-R, ST-R, COMPChina:A3, A4, A4-R, A5-R, 8K, 16K, 16K-R

50 sheets (80 g/m2, 20 lb. Bond)(or stack height 9.5 mm)*2

2.COPY FUNCTIONS

Basic Copy Procedure 31

2 COPY FUNCTIONS

Copying originalsFollow the common basic instructions below to make a copy.

1 Place the original(s).Placing originals on the original glass1) Raise the platen cover or the Automatic Document Feeder.2) Place the original face down on the original glass.3) Align the original with the top-left corner of the original glass.4) Lower the platen cover or the Automatic Document Feeder carefully.

Do not place heavy objects (4 kg/8.8 lb. or over) on the original glass and do not force it down.It may breaks the glass and could cause injury.

When you copy originals with folds or wrinkles, smooth out the folds and wrinkles first. Then, place the original on the original glass and close the platen cover or the Automatic Document Feeder to start copying.If a shadow of the folds or wrinkles appears on copies although you smooth out them, adjust the exposure or use the “BACKGROUND ERASE” function.

When you use the transparent original such as overhead transparencies and tracing paper, place a blank plain sheet of paper - the same size or a larger sheet - over the original, otherwise the copied image could be stained.

2 COPY FUNCTIONS


Placing originals on the Automatic Document Feeder1) Align all the originals.2) Place them face up and align the side guides to the original length.

The top sheet of the originals will be scanned first.Do not load more than 50 originals (80 g/m2, 20 lb. Bond) at once, and make sure the thickness of the stack of originals does not exceed 9.5 mm regardless of their size.When placing long originals (A3, B4, A4-R, LD, LG, COMP, or 8K), open the original holder so that the size of the original can be detected correctly.

To prevent long originals (A3, B4, A4-R, LD, LG, COMP, or 8K) from sliding out when, extend the paper exit stopper and raise the sub-stopper. When you have finished using the stopper, lift it slightly and slide it back in.

To prevent misfeeding, do not leave originals or turn OFF/ON the equipment with originals on the Automatic Document Feeder.

12

2.COPY FUNCTIONS


2 COPY FUNCTIONS

2 Enter the number of copies with the digital keys.

3 Make the copy settings as required. P.36 “Copy Settings”

You may not be able to use some combinations of functions. P.116 “Copying Function Combination Matrix”

4 Press [START] to start copying.

To stop or resume copying, press [CLEAR/STOP] during copying.

Press [OK] or [CANCEL] according to the message displayed on the LCD screen.

When the copying has finished, press [FUNCTION CLEAR] to clear the set copy functions and return to the main screen (Copy).

If the paper source runs out of paper, an error message is displayed on the LCD screen and copying stops. Load paper. The equipment automatically resumes copying after approx. 3 seconds have passed.The receiving tray can hold up to 100 sheets. If the excessive paper error occurs, the lamp blinks and an error message is displayed on the LCD screen. Remove the paper from the tray and press [START] to resume copying.When you use overhead transparencies, remove them one by one every time they are ejected. Otherwise, they could be curled and not be good for projection.

2 COPY FUNCTIONS


Shortcut keysYou can access some functions by simply pressing a button.

P.34 “Using the “EXPOSURE” or “ID CARD” function quickly” P.35 “Selecting “ORIGINAL MODE” quickly”

Using the “EXPOSURE” or “ID CARD” function quickly

On the first screen of Copy mode, the button function varies depending on the region. It can work as the [EXPOSURE] button for Europe and the Americas, or the [ID CARD] button for regions other than Europe and the Americas. Just press the button to access the “EXPOSURE” or “ID CARD” function so that you can change the copy density, or you can copy the front and back of a card on a sheet of paper.

P.36 “Adjusting the exposure” P.47 “Copying both sides of a card on a sheet”



AUTO EXPOSURE

TEXT/PHOTO

A41

READY

100%

EXPOSURE

AUTO

AUTO EXPOSURE

TEXT/PHOTO

A41

READY

100%

ID CARD

OFF

ON

2.COPY FUNCTIONS


2 COPY FUNCTIONS

Selecting “ORIGINAL MODE” quickly

On the first screen of Copy mode, the button can work as the [ORIGINAL MODE] button. Just press the button to access the “ORIGINAL MODE” function so that you can change the original mode.

P.37 “Selecting the original mode”



AUTO EXPOSURE

TEXT/PHOTO

A41

READY

100%

ORIGINAL MODE

TEXT/PHOTO

TEXT

PHOTO

AUTO EXPOSURE

TEXT/PHOTO

A41

READY

100%

ORIGINAL MODE

TEXT/PHOTO

TEXT

PHOTO

2 COPY FUNCTIONS

36 Copy Settings

Copy Settings

You can make the copy settings on the copy functions menu.

Press [CANCEL] to exit from the setting without making any changes. You can also exit by pressing if it is active.

Adjusting the exposureYou can adjust the density to make copies lighter or darker in nine levels from -4 to +4. The auto density setting can represent the copy image in the middle density status.

You can directly access this function by pressing . The button operation varies depending on the region.For Europe and the Americas:


1 Press or to select the item displayed on the LCD screen, and then press .

2 Press or to select the setting item.

3 Adjust the density as follows.For “AUTO”:Press [OK].For manual:1) Press or to increase or decrease the density level.2) Press [OK].

Menu Functions Settings DescriptionEXPOSURE AUTO Adjusts the density automatically.

Manual Adjusts the density manually.

A41

READY

100%

AUTO EXPOSURE

TEXT/PHOTO

2.COPY FUNCTIONS

Copy Settings 37

2 COPY FUNCTIONS

Selecting the original modeYou can select suitable original image to copy.

You can directly access this function by pressing . P.35 “Selecting “ORIGINAL MODE” quickly”


2 Press or to select the setting item, and then press [OK].

Menu Functions Settings DescriptionORIGINAL MODE TEXT/PHOTO Text and photographs mixed.

TEXT Text only, text and thin line, or stamp mark.

PHOTO Photographs only.

BACKGROUND ERASE Dark background is placed.

A41

READY

100%

AUTO EXPOSURE

TEXT/PHOTO

2 COPY FUNCTIONS

38 Copy Settings

Selecting the paperYou can select the paper source in which the paper of the desired size and type is loaded.


Selecting the paper source


2 Press or to select the setting item.To select the paper size:1) Press .2) Press or to select the paper size, and then press [OK].To accept the setting:Press [OK].

Menu Functions Settings DescriptionDRAWER Drawer 1 XX Uses the drawer as the paper source. The variable “XX” indicates

the paper size.

Bypass XX Uses the bypass tray as the paper source. Available only when the paper is loaded on the bypass tray. The variable “XX” indicates the paper size.

APS Automatic Paper Selection. Detects the size of the original and selects paper of the same size automatically. Available only when the original is placed on the Automatic Document Feeder.

This function may not work properly for totally dark originals or originals with dark borders.When placing long originals (A3, B4, A4-R, LD, LG, COMP, or 8K), open the original holder so that the size of the original can be detected correctly.

For the detectable original sizes, see the following page: P.30 “Acceptable originals”

A41

READY

100%

TEXT/PHOTO

A41

2.COPY FUNCTIONS

Copy Settings 39

2 COPY FUNCTIONS

Selecting the bypass tray automaticallyWhen you load paper into the bypass tray, the paper source automatically changes from the drawer to the bypass tray. The LCD screen automatically changes so that you can easily set the paper size and type for the bypass tray.

1 Press or to select the paper size, and then press [OK].

2 Press or to select the paper type, and then press [OK].

Remove the paper from the bypass tray after copying is finished. The paper source automatically changes back to the drawer.

BYPASS

A3

A4

A4-R

BYPASS PAPER TYPE

PLAIN

THICK1

THICK2

2 COPY FUNCTIONS

40 Copy Settings

Enlarging or reducing the copy sizeYou can enlarge or reduce the size of copies in the following three ways.

Specify the ratio manually ( P.40)Select a fixed zoom ratio ( P.41)Automatic Magnification Selection (AMS) ( P.42)

Specifying the ratio manually


2 Press or to select the setting item for manual zoom.When manual zoom is already selected, this step is not necessary.

3 Press or to increase or decrease the zoom ratio, and then press [OK].You can keep pressing the button to adjust the ratio quickly.

To make an enlarged or reduced copy of an original in portrait direction placed on the original glass onto a paper in landscape direction, set a fixed zoom ratio.

P.41 “Selecting a fixed zoom ratio”To make an enlarged or reduced copy of an original in portrait direction placed on the Automatic Document Feeder onto a paper in landscape direction, select “AMS” for zoom ratio.

P.42 “Automatic magnification selection (AMS)”

Menu Functions Settings DescriptionZOOM Manual zoom (25 - 100 - 400%) Adjusts the ratio manually.

FIXED ZOOM A/B format:71% (A4 -> A5), 141% (A4 -> A3 / A5 -> A4), 200% (A5 -> A3), 300%, 400%LT format:65% (LT -> ST), 100% (LT -> LG), 129% (LT -> LD / ST-> LT), 154% (ST -> LG), 200% (ST -> LD), 300%, 400%K format:71% (A4 -> A5), 76% (16K -> A5), 91% (A4 -> 16K), 108% (16K -> A4), 129% (A4 -> 8K / A5 -> 16K), 138% (16K -> 8K), 141% (A4 -> A3 / A5 -> A4), 152% (16K -> A3), 182% (A5 -> 8K), 200% (A5 -> A3), 300%, 400%

P.41 “Selecting a fixed zoom ratio”

AMS P.42 “Automatic magnification selection (AMS)”

A41

READY

100%

100%

A41

ZOOM

- 100% +FIXED ZOOM

AMSAMS

2.COPY FUNCTIONS

Copy Settings 41

2 COPY FUNCTIONS

Selecting a fixed zoom ratio


2 Press or to select “FIXED ZOOM”, and then press .

3 Press or to select a zoom ratio, and then press [OK].




Menu Functions Settings DescriptionZOOM Manual zoom (25 - 100 - 400%) P.40 “Specifying the ratio

manually”


Selects a fixed zoom ratio.

AMS P.42 “Automatic magnification selection (AMS)”

A41

READY

100%

100%

A41

ZOOM

- 100% +FIXED ZOOM

AMSAMS

2 COPY FUNCTIONS

42 Copy Settings

Automatic magnification selection (AMS)


2 Press or to select “AMS”, and then press [OK].

Menu Functions Settings DescriptionZOOM Manual zoom (25 - 100 - 400%) P.40 “Specifying the ratio

manually”


P.41 “Selecting a fixed zoom ratio”

AMS Detects the size of the original and automatically sets the optimum zoom ratio for the paper size. Available only when the original is placed on the Automatic Document Feeder.

This function may not work properly for totally dark originals or originals with dark borders.When placing long originals (A3, B4, A4-R, LD, LG, COMP, or 8K), open the original holder so that the size of the original can be detected correctly.

For the detectable original sizes, see the following page: P.30 “Acceptable originals”

A41

READY

100%

100%

A41

ZOOM

- 100% +FIXED ZOOM

AMSAMS

2.COPY FUNCTIONS

Copy Settings 43

2 COPY FUNCTIONS




2 COPY FUNCTIONS

44 Copy Settings

Sorting pagesYou can sort a number of copied pages in the same order as the original.

NON SORT: Not to sort the copied pages. All copies of the first page are ejected first and then all copies of subsequent pages are ejected in sequence.

SORT: Sorts the copied pages in the same order as the original and eject all sets of copies in the same orientation.

When an original is placed on the Automatic Document Feeder, “SORT” is automatically set.



3 Specify the number of copies to “2” or more. P.31 “Copying originals”

When placing the original on the original glassAfter the first original is scanned, the LCD screen shows “NEXT ORIGINAL?”.Make sure that “SCAN NEXT PAGE” is selected, place the next original on the original glass, and then press [OK] or [START]. When all the originals have been scanned, select “FINISHED”, and then press [OK] or [START] to start copying the scanned originals.

“CANCEL JOB?” is displayed if there is no operation for a certain period.

Menu Functions SettingsFINISHING NON SORT

SORT

A41

READY

100%

100%

NON SORT

2.COPY FUNCTIONS

Copy Settings 45

2 COPY FUNCTIONS

Copying two or four pages on each sheetYou can copy two or four original pages on each sheet of paper.

OFF: Disables this function.2IN1: Copies two pages on a sheet of paper.

4IN1: Copies four pages on a sheet of paper.

Be sure to set the paper size and density, etc. before selecting [2IN1/4IN1].You need to make settings to use the “2IN1/4IN1” function from “USER FUNCTIONS” - “COPY” - “2IN1/4IN1”.

P.94 “User functions menu items”This function is not available for some paper sizes. If you have set the unavailable sizes, the LCD screen shows the error message and you cannot use this function.

P.18 “Preparation 2 - Loading Paper” P.27 “Preparation 3 - Registering Paper Size and Type”

Copying without specifying paper size and direction of the original pages may result in unexpected page allocation order or image position.

When an original is placed on the Automatic Document Feeder, “APS” or “AMS” is automatically set. P.38 “Selecting the paper” P.40 “Enlarging or reducing the copy size”


2 Press or to select the setting item, and then press [OK] or .

Menu Functions Settings2IN1/4IN1 OFF

2IN1

4IN1

A41

READY

100%

NON SORT

2IN1/4IN1:OFF

2 COPY FUNCTIONS

46 Copy Settings

3 Follow the instructions on the LCD screen to use the “2IN1/4IN1” function. You are instructed to make the following settings.

ORIGINAL SIZEPress or to select the size of the original.ORIG. ORIENTATIONPress or to select the portrait or landscape orientation of the original.SET ORIGINALPlace the originals as shown on the LCD screen. Make sure that you place the original in the same orientation as the one selected in “ORIG. ORIENTATION”.NEXT ORIGINAL?When you place the original on the original glass, this message appears. Press or to select “SCAN NEXT PAGE”. Select “FINISHED” when you have finished scanning your originals.


2.COPY FUNCTIONS

Copy Settings 47

2 COPY FUNCTIONS

Copying both sides of a card on a sheetYou can copy the front and back of a card on a sheet of paper.

You can directly access this function by pressing . The button operation varies depending on the region.For regions other than Europe and the Americas:


Be sure to set the paper size and density, etc. before selecting [ID CARD].



3 Follow the instructions on the LCD screen to use the “ON” function. You are instructed to make the following settings.

SET FRONT OF ID CARDPlace the front of a card face down on the original glass, and then press [START].Make sure that you place the card in a landscape orientation within the frame of the original scale.

SET BACK OF ID CARDTurn over the card and place the back surface face down on the original glass, and then press [START].


Menu Functions SettingsID CARD OFF

ON

Front side Back side

A41

READY

100%

2IN1/4IN1:OFF

ID CARD:OFF

2 COPY FUNCTIONS

48 Copy Settings

Erasing the shadow on edgesYou can erase the shadow on the edges of copies. When you copy thick books, you can erase the surrounding shadow with this function. The area to erase can be changed from 4 mm to 15 mm (0.2" to 0.6") in increments of 1 mm (0.04").



3 Set the setting as follows.For “OFF”:Press [OK].For “ON”:1) Press or to increase or decrease the value for the area to erase.2) Press [OK].

If you just press [OK] for “ON”, the default value of this function is used.

Menu Functions SettingsEDGE ERASE OFF

ON

A41

READY

100%

ID CARD:OFF

EDGE ERASE:OFF

2.COPY FUNCTIONS

Copy Settings 49

2 COPY FUNCTIONS

Shifting the pages to the right or leftYou can shift pages to the right or left. The shifted area can be used as a margin for punching holes or stapling. The margin can be changed from 4 mm to 15 mm (0.2" to 0.6") in increments of 1 mm (0.04").



3 Set the setting as follows.For “OFF”:Press [OK].For “LEFT MARGIN” or “RIGHT MARGIN”:1) Press or to increase or decrease the value for the margin.2) Press [OK].

Menu Functions SettingsIMAGE SHIFT OFF

LEFT MARGIN

RIGHT MARGIN

A41

READY

100%

EDGE ERASE:OFF

IMAGE SHIFT:OFF

2 COPY FUNCTIONS

50 Copy Settings

Adding a page number on the copied paperYou can add a page number on the copied paper.

Page number and time are always printed at the top right.



Menu Functions SettingsANNOTATION OFF

PAGE NO.

A41

READY

100%

IMAGE SHIFT:OFF

ANNOTATION:OFF

2.COPY FUNCTIONS

Copy Settings 51

2 COPY FUNCTIONS

Removing blank pagesYou can skip blank pages in the original when copying.



Menu Functions SettingsOMIT BLANK PAGE OFF

ON

1 3

5 6

1 3

5 6

A41

READY

100%

ANNOTATION:OFF

OMIT BLANK:OFF

2 COPY FUNCTIONS

52 Copy Settings

Confirming the current function settings

1 Press [SETTINGS].

2 Press or to scroll through the menu.For details on the displayed functions and settings, see the pages below.

P.92 “Copy menu items”

3 When you are finished with confirmation, press [SETTINGS] again.

2 COPY FUNCTIONS

Using Templates 53

Using Templates

Once you have set the several functions and settings, you can register up to three of them as “templates” and recall one ofthem for frequent use.

Registering the templates

1 Make settings for the functions to register as a template.

2 Press [TEMPLATE].

3 Press or to select “REGISTRATION”, and then press .

4 Press or to select a template, and then press [OK].

You can register three templates for copying.The settings are overwritten if you select an existing template.

You can specify the following items in copy templates.

No. Item Name Settings1 Copy Quantity 1-999

2 Exposure AUTO, MANUAL(±4)

3 Original Mode TEXT/PHOTO, TEXT, PHOTO, BACKGROUND ERASE

4 Paper Source Drawer 1, Bypass, APS

5 Zoom 25~400%, AMS

6 Finishing NON SORT, SORT

7 Nin1 OFF, 2IN1, 4IN1

8 Nin1-Original size

9 Nin1-Original orientation PORT., LAND.

10 ID Card OFF, ON

11 Edge Erase OFF, ON

12 Edge Erase Adjustment 4~15

13 Image Shift OFF, LEFT, RIGHT

14 Image Shift Adjustment 4~15

15 Annotation OFF, PAGE NO., PAGENO.+DATE/TIME

16 Omit Blank Page OFF, ON

TEMPLATE

RECALL

REGISTRATION

2 COPY FUNCTIONS

54 Using Templates

Recalling a template

1 Press [TEMPLATE].

2 Press or to select “RECALL”, and then press .

3 Press or to select a template, and then press [OK].

TEMPLATE

RECALL

REGISTRATION

3.PRINT FUNCTIONS

Before Using the Printer Driver............................................................................................. 56Configuring the options ........................................................................................................................................56

Printing From Application ..................................................................................................... 61Considerations and limitations..............................................................................................................................61How to print ..........................................................................................................................................................61

Status Monitor ........................................................................................................................ 63Monitoring the print status and reporting print errors............................................................................................63

Setting Up Print Options........................................................................................................ 64How to set up .......................................................................................................................................................64Print options .........................................................................................................................................................67

Printing With Best Functions for Your Needs ..................................................................... 78Layout and finishing options in [Basic] tab menu .................................................................................................78Layout and finishing options in [Finishing] tab menu............................................................................................79Finishing options in [Effect] tab menu...................................................................................................................82

3 PRINT FUNCTIONS

56 Before Using the Printer Driver

Before Using the Printer Driver

Before printing, you have to configure the following options:Configuration SettingsTo use devices installed in this equipment, you must first configure their options on the [Configuration] tab of the printer driver.

P.56 “Configuring the options”

Configuring the optionsTo use this equipment properly, you need to save the configuration of the device options on the [Configuration] tab after you installed the printer drivers.

Configuring options manually

Setting the [Configuration] tab manually

You need to log in to Windows with the “Administrator” privilege.

1 Click [Start] and select [Devices and Printers].The Printers folder appears.

For Windows Vista or Windows Server 2008Click [Start], [Control Panel], [Hardware and Sound] and select [Printers].For Windows XP or Windows Server 2003Click [Start] and select [Printers and Faxes].For Windows 8 or Windows Server 2012, see the procedures in the following section.

P.59 “Accessing the printers folder on Windows 8 / Windows Server 2012”

3.PRINT FUNCTIONS

Before Using the Printer Driver 57

3 PRINT FUNCTIONS

2 Select your printer, and then click [Printer properties] in the [File] menu.The printer driver properties dialog box appears.

For Windows XP / Windows Vista / Windows Server 2003 / Windows Server 2008, click [Properties] in the [File] menu and select your printer.If the [File] menu is not displayed, press [Alt].If the dialog box displayed does not allow the printer driver properties to be changed, follow the procedure below.- For Windows Vista, click [Run as administrator] and [Properties] in the [File] menu.

If the password entry screen appears, enter the administrator password.The [User Account Control] dialog box appears. Click [Continue].

- For Windows 7, some tab menus have a button in the printer driver properties. To change the properties, click on it. If the properties cannot be changed, ask your system administrator.

3 Display the [Configuration] tab menu, and click [Drawer Settings].

The [Drawer Settings] dialog box appears.

3 PRINT FUNCTIONS


4 Set the following options and click [OK].

Drawer 1 — Select the size of paper that is loaded in the Drawer. The paper type for the drawer is fixed to “Plain”.Bypass Tray — Select the size and type of paper that is loaded in the Bypass Tray.

Setup items differ depending on the model and the option configuration.For more information about each item, see the descriptions about the Drawer Settings.

P.77 “Drawer Settings”

5 Click [Apply] or [OK] to save settings.

3.PRINT FUNCTIONS

Before Using the Printer Driver 59

3 PRINT FUNCTIONS

Accessing the printers folder on Windows 8 / Windows Server 2012

Follow the steps below to access the printers folder on Windows 8 / Windows Server 2012.

1 Move the cursor to the upper right corner or lower right corner of the computer screen, and then select [Start] in the menu that appears.

The [Start] screen appears.

2 Right-click in the blank area in the [Start] screen, and then click [All apps] that appears.

The [Apps] screen appears.

3 PRINT FUNCTIONS


3 Click [Control Panel].

The [All Control Panel Items] screen appears.

4 Click [Devices and Printers].

The [Devices and Printers] folder appears.

3 PRINT FUNCTIONS

Printing From Application 61

Printing From Application

This section describes how to print a document from application. P.61 “Considerations and limitations” P.61 “How to print”

Considerations and limitationsSome print options can be set from both the application and the printer driver, such as collation. If the collation is set from the application, documents may not be properly printed. If that happens, use the printer driver to set the collation. Depending on the application, some print options such as the orientation need to be set from the application. For print options that can be set from both the application and the driver, refer to the manual of the application.When you print from your PC while another user uses the equipment for copying, the printing starts after approx. 30 seconds have passed since another user finishes the operation for copying.

How to printOnce you have installed the printer driver and configured it properly, you can print directly from most Windows applications. Simply choose the Print command from your application.You can print using the various functions by setting print options on the printer driver.

Printing from Windows applications

The following describes an example for printing from Notepad on Windows 7.

1 Open a file and select [Print] from the application’s [File] menu.The [Print] dialog box appears.

2 Select your printer, and then click [Preferences].

The printing preferences dialog box appears.

The procedures for displaying the properties dialog for the printer driver may be different depending on the application that you are using. See your application’s manual about displaying the printer properties dialog box.

3 PRINT FUNCTIONS

62 Printing From Application

3 Setting the print options on each tab according to how you want to print.

Setting the print options varies depending on how you want to print a document. P.67 “Print options”

4 Click [OK] to save the settings.

5 Click [Print] to print a document.

3 PRINT FUNCTIONS

Status Monitor 63

Status Monitor

The status monitor is utility software that is installed with the printer driver. It can monitor the current print job and the current status of the equipment.

Monitoring the print status and reporting print errorsWhen you print a document for the first time, the “Status Notify” icon of the status monitor appears in the notification area on the Windows taskbar.

The icon changes according to the status of the equipment.

is a “Ready” icon that indicates the equipment is ready to print.

is a “Warning” icon that prompts you to take action as soon as possible.

is an “Error” icon that prompts you to take a troubleshooting action soon.If any error occurs, the LCD screen also shows the error message.

You can double-click the icon, or right-click it and select “Start” to open the status monitor dialog and see the detailed information.

If you right-click the “Status Notify” icon and select “Exit”, the status monitor terminates the operation.

3 PRINT FUNCTIONS

64 Setting Up Print Options

Setting Up Print Options

Print Options are the attributes you set to define the way a print job is processed.

To find the printing instructions for your specific needs, see the procedures in the following section. P.78 “Printing With Best Functions for Your Needs”

How to set upThere are several ways to set print options. How the settings affect printing varies depending on the way you set the options. The tabs displayed also vary depending on how you display the printer properties.

Setting initial values of print optionsSetting the print options by displaying the printer properties from the Printers folder within the Windows Start menu will establish the initial values of the options. For example, the paper size setting you most commonly use, user information settings, etc., are settings you will not want to change every time you print. It is convenient to set these options as initial values.

How to display:

1 Click [Start] and select [Devices and Printers].

For Windows Vista or Windows Server 2008Click [Start], [Control Panel], [Hardware and Sound] and select [Printers].For Windows XP or Windows Server 2003Click [Start] and select [Printers and Faxes].For Windows 8 or Windows Server 2012, see the procedures in the following section.

P.59 “Accessing the printers folder on Windows 8 / Windows Server 2012”

2 Select your printer, and then click [Printing preferences] in the [File] menu.

Setting print options for each print jobThe print options that are set in properties dialog box, which can be accessed from the [Print] dialog box of the application, are only applied to the current print job, so once you close the application, the options will be invalid.

How to display:

1 Click the [File] menu and select [Print] on application.

2 Select your printer, and then click [Preferences].

3.PRINT FUNCTIONS

Setting Up Print Options 65

3 PRINT FUNCTIONS

Setting print options using profilesUsing profiles, you can save the print settings or apply the saved settings to a print job.

In order to print a document using profiles, you must first create the saved profile. P.65 “Saving profile”

Once you save a profile, you can apply its settings to a print job. P.66 “Loading profile”

You can also delete unnecessary profiles. P.66 “Deleting profile”

Saving profile

You can register up to 20 profiles for each printer driver.

1 Configure the print options on each tab.Setting the print options varies depending on how you want to print a document.

P.67 “Print options”

2 Click [Save Profile] in the Profile group.

The [Profile Name] dialog box appears.

3 Enter the profile name and click [OK].

The file name must be up to 63 characters long.

If you enter an existing profile name, you are prompted to confirm whether you want to overwrite it. If you want, click [OK].If you try to save more than 20 profiles, a dialog box notifying you that no more can be saved appears, then the 21st profile is saved as a temporary profile. If you want to register this temporary profile, delete unnecessary profiles first, and then select [Temporary Profile] to recall this profile and click [Save Profile] to save it.You cannot specify [None] for the profile name.

4 The profile is saved.

3 PRINT FUNCTIONS


Loading profile

1 Select a profile in the [Profile] box.

The setting options in the profile are reflected on each tab.

To restore the default settings after you select the profile, click [Restore Defaults] on each tab. Selecting [None] on the [Profile] box will not restore them.

Deleting profile

1 Select the profile that you want to delete in the [Profile] box, and click [Delete].

The [Confirm Delete] dialog box appears.

2 Click [Yes] to delete the selected profile.

3.PRINT FUNCTIONS


3 PRINT FUNCTIONS

Print optionsThis section describes print options in each tab of the printer driver. This section will help you to find the description of specific print options, or understand their individual functions.

The following tabs are the setting items which depend on the OS. For their setting procedures and details, refer to the Operator's Manual or the Help of the OS to be used.- [General] tab- [Sharing] tab- [Ports] tab- [Advanced] tab- [Color Management] tab- [Security] tab

How to display:

1 Click [Start] and select [Devices and Printers].The Printers folder appears.

For Windows Vista or Windows Server 2008Click [Start], [Control Panel], [Hardware and Sound] and select [Printers].For Windows XP or Windows Server 2003Click [Start] and select [Printers and Faxes].

2 Select your printer, and then click [Printing preferences] in the [File] menu.If the [File] menu is not displayed, press [Alt].The printing preferences dialog box appears.

1) Printer NameDisplays the name given to the printer driver when it was installed, or the name it displays on the icon in the Printer folder.

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2) Menu TabsThe menu items of the printer driver are displayed as tabs. Clicking on a tab will display the contents of the selected tab. The tabs displayed vary depending on the way the print properties are displayed.- [Basic] tab

Contains basic print operation settings, such as original paper size, print paper size, paper source, paper type, orientation, and so on.

P.69 “[Basic] tab”- [Finishing] tab

Allows you to enable sort printing and N-up printing. P.71 “[Finishing] tab”

- [Image Quality] tabAllows you to select how images are printed. You can easily select appropriate image quality depending on the type of job being printed.

P.73 “[Image Quality] tab”- [Effect] tab

Contains print options that add the effects to your print jobs such as Watermarks, and so on. P.74 “[Effect] tab”

- [Others] tabContains special features such as toner save, and so on.

P.76 “[Others] tab”- [Configuration] tab

Allows you to configure the device options of the equipment. This tab is only displayed when the printer properties are accessed from the Printers folder.

P.77 “[Configuration] tab”

3) Preview windowIn the Preview window, you can preview how a document will be printed under the current settings of the printer driver. The image of a page to which the set print options are applied is displayed.

4) ProfilePrint option settings can be saved on your memory. You can save print option settings by clicking [Save Profile] and easily load a setting file by selecting a profile name in the box.

P.65 “Setting print options using profiles”

5) [OK]Enters the input settings and complete the print option settings.

6) [Cancel]Cancels the input settings and exit the print option settings.

7) [Apply]Enters the input settings without closing the print option settings. This button is only displayed when the printer properties are accessed from the Printers folder. This button remains grayed out until a setting is changed.

8) [Help]Opens the Help for the printer driver.

3.PRINT FUNCTIONS


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[Basic] tabThe [Basic] tab contains basic print operation settings, such as the original paper size, print paper size, paper source, paper type, orientation, and so on.

1) Original Paper SizeSelects the size of a document to be printed.

The default paper size will be [Letter] or [A4] according to the regional setting in the Windows.Setup items differ depending on the model.

2) Print Paper SizeEnlarges or reduces a page image to fit exactly in the selected paper size. If you do not wish to enable enlarge or reduce printing, select [Same as Original Size].

3) Manual ScaleEnter the scale manually to enlarge or reduce an image. The ratio can be set at between 25 and 400%.

If originals which include thin lines are printed when the zoom ratio is set, the line width may vary.

For detailed instructions on how to print with the [Manual Scale] setting, see the following page: P.78 “Fitting images within paper size”

Available original paper sizes are listed below:

A4 (210 x 297 mm)A5 (148 x 210 mm)A3 (297 x 420 mm)B4 (257 x 364 mm)B5 (182 x 257 mm)Folio (210 x 330 mm)Letter (8 1/2 x 11") Legal (8 1/2 x 14") Ledger (11 x 17") Statement (5 1/2 x 8 1/2") Computer (10 1/8 x 14") 13"LG (8 1/2 x 13")

8.5"SQ (8 1/2 x 8 1/2") 16K (195 x 270 mm)8K (270 x 390 mm)Env-Com10 (4 1/8 x 9 1/2")Env-Monarch (3 7/8 x 7 1/2")Envelope DL (110 x 220 mm)Envelope Cho-3 (120 x 235 mm)Envelope You-4 (105 x 235 mm)Env-C4 (9.02 x 12.76")Env-C5 (6.38 x 9.02")

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4) Paper SourceSelects a paper source to print a job in the most suitable paper size. The figure on the right indicates the paper size set for each paper source. When you select a paper source, the chosen one is indicated with a green square in the figure.- Auto — Automatically selects the paper set in this equipment according to the printed document size.- Drawer 1 — Paper is fed from the Drawer.- Bypass Tray — Paper is fed from the Bypass Tray.

The selectable values vary depending on the devices installed in this equipment and their configuration on the [Configuration] tab.

5) Paper TypeSets the media type of the paper.- Plain — Printing on plain paper.- Thick1 — Printing on thick 1 paper.- Thick2 — Printing on thick 2 paper.- Transparency — Printing on transparent sheets.- Thin — Printing on the back side of thin paper.

The applicable paper weight for each paper type differs depending on the model. For details of the paper weight, refer to the corresponding document.When [Drawer 1] is selected in the [Paper Source] box, only [Plain] can be chosen in the [Paper Type] box.When [Envelope] is selected in the [Print Paper Size] box, [Envelope] will be displayed and you cannot change the paper type.Setup items differ depending on the model.

6) Number of CopiesSets the number of printed copies. This can be set at between 1 and 999.

7) OrientationSets the paper printing direction.- Portrait — The document is printed in the portrait direction.- Landscape — The document is printed in the landscape direction.

3.PRINT FUNCTIONS


3 PRINT FUNCTIONS

[Finishing] tabThe [Finishing] tab allows you to enable sort printing and N-up printing.

1) Copy HandlingSets how to sort the printed sheets when numerous copies are made for printing.- Sort Copies — Select this for sort-printing (1, 2, 3... 1, 2, 3...).

- Group Copies — Select this for group-printing (1, 1, 1... 2, 2, 2... 3, 3, 3...).

[Group Copies] can be selected only when more than 1 copy is entered at the Number of Copies option.

For the detailed instructions on how to print with the [Copy Handling] setting, see the following page: P.79 “Sort printing”

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2) Manual 2-Side PrintingThis option enables you to select the binding position and print on both sides of paper manually. After all reverse sides of paper are printed, load the paper on the bypass tray printed face down, and press [START] to print the front sides.- None — Clear the check box if you do not want to print on both sides of paper.- Long Edge — Select this to print on both sides of the paper with a margin on the long edge.

- Short Edge — Select this to print on both sides of the paper with a margin on the short edge.

Be sure to select the following settings on the Basic tab to use this print option:Any paper size other than envelopes from the “Print Paper Size” list. You cannot use envelopes.“Bypass Tray” from the “Paper Source” list. You need to load paper manually from the bypass tray.“Plain” from the “Paper Type” list. You cannot use other paper sizes.

3) Number of pages per SheetSets the printing of multiple pages on one sheet. The pages are reduced to fit the selected paper size automatically and printed.- 2 pages — Prints images from 2 pages arranged on one sheet.- 4 pages — Prints images from 4 pages arranged on one sheet.- 6 pages — Prints images from 6 pages arranged on one sheet.- 8 pages — Prints images from 8 pages arranged on one sheet.- 9 pages — Prints images from 9 pages arranged on one sheet.- 16 pages — Prints images from 16 pages arranged on one sheet.

Direction of PrintSets how the pages are arranged on one sheet.- Left to Right — Arranges pages horizontally from the left and printed top to bottom on one sheet.- Right to Left — Arranges pages horizontally from the right and printed top to bottom on one sheet.- Left to Right by column — Arranges pages vertically from the top and printed left to right on one sheet.- Right to Left by column — Arranges pages vertically from the top and printed right to left on one sheet.

Draw Borders Around PagesPrints borders around each page.

For the detailed instructions on how to print with the [Number of pages per Sheet] setting, see the following page: P.81 “Printing several pages on one sheet”

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4) Use Custom MarginThis option enables you to set the custom margins. You usually set margins in your application. If you cannot set them in the application, use this option. Select the check box and click “Details” to open the dialog box. Select “Units”, set the right, left, top, and bottom margins, and then click [OK] to enable them.- Margin — Enter the value from 4.2 mm to 100 mm/ 0.17 inches to 3.94 inches.- Units — Select the unit, “inch” or “mm”, for values.- Restore Defaults — Click this button to restore the margins to the default settings.

If the application has the function to set margins, be sure to set them in the application.

[Image Quality] tabThe [Image Quality] tab allows you to select how images are printed. You can easily select the appropriate image quality depending on the type of document.

1) SmoothingPrints texts and graphics smoothly.

2) Distinguish Thin LinesSelect this check box to print thin lines clearly.

3) Use Black for All TextPrints all texts in 100% black except white texts.

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[Effect] tabThe [Effect] tab contains print options that add effects to your print jobs such as Watermarks and Rotate printing.

1) WatermarkSelects the watermark to be used or edited. The following values except [None] are the default watermarks that have been registered in the printer driver. Up to 20 new watermarks can be added in this box.- None — Select this if no watermark is desired.

The following default watermarks are also displayed in the box:- TOP SECRET- CONFIDENTIAL- DRAFT- ORIGINAL- COPY

For the detailed instructions on how to print with the [Watermark] setting, see the following page: P.82 “Printing with watermarks”

[Add]Creates a new watermark. The [Watermark] dialog box appears when you click on this.

P.75 “Add/Edit Watermark”

[Edit]Select a watermark from the [Watermark] box and click it to edit the watermark. The [Watermark] dialog box appears when you click on this.

P.75 “Add/Edit Watermark”

[Delete]Select a watermark from the [Watermark] box and click it to delete a watermark.

P.84 “Deleting a watermark”

The default watermarks can be deleted but, once deleted, they cannot be restored.[None] cannot be deleted.

Print on First Page OnlyPrints a watermark on the first page only. This setting will become available when any watermark is selected from the [Watermark] box.

2) Rotate 180 DegreesPerforms rotation printing of an image.

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Add/Edit WatermarkWhen you click [Add] or [Edit], the [Watermark] dialog box appears and you can create new watermark or edit selected watermarks.

1) X PositionThe horizontal position of the watermark is displayed. You can change the position using the horizontal scroll bar.

2) Y PositionThe vertical position of the watermark is displayed. You can change the position using the vertical scroll bar.

3) UnitsSelect the unit for the “X Position” and “Y Position” field.

4) [Center Watermark]Click this to automatically move the watermark position to the center.

5) CaptionEnter the text of a watermark. You can enter up to 63 characters. When you are editing a watermark, the selected watermark text is displayed in the box.The entered text is displayed as the sample image on the left.

6) Font NameSelect the font to be used for the watermark text.

7) StyleSelect the font style for the watermark text.- Regular — Sets the regular style to the text.- Bold — Sets the bold style to the text.- Italic — Sets the italic style to the text.- Bold Italic — Sets the bold and italic style to the text.

8) Font SizeEnter the font size for the watermark text. The font size can be set from 6 to 300 pt in units of 1 pt.

9) AngleEnter the degree of angle for rotating the watermark text. The angle can be set from -90 to 90 degrees in units of 1 degree. You can also set the degree of the angle by moving the scroll bar.

10) SolidPrints a solid type of watermark.

11) Draw as OutlinePrints a outline type of watermark.

12) TransparencyPrints a transparent watermark. When you select this, set the brightness from 0 (darker) to 100% (lighter) in units of 1%. You can also set the brightness using the scroll bar.

13) [Restore Defaults]Restores the settings displayed in the [Watermark] dialog box to the original factory defaults.

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[Others] tabThe [Others] tab contains print options such as toner saving, and so on.

1) Default Menu SettingSelect the default tab that is displayed when you open the printing preferences of the printer driver. Set frequently used functions as a default menu setting for your convenience.

If you made settings on the [Others] tab menu from the print setting page of the application, they are restored to the defaults when you close the printer driver.If you want to resume the settings, set the printer driver from the [Devices and Printers] folder.

P.64 “Setting initial values of print options”

2) Toner SavePrints in the toner save mode.

When the toner save mode is enabled, printing may become lighter.

3) Do not Print Blank PagesSelect this check box to ignore blank pages for printing.

If the watermark option is enabled, all pages are printed even when the content is blank.If the blank pages have a header or footer, they are printed.

4) Version InformationClick this button to show the version of the printer driver.

5) Restore All DefaultsClick this button to restore all print options to the default settings.Click [OK] on the confirmation dialog box to start restoring or [Cancel] to stop it.

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[Configuration] tabThe [Configuration] tab allows you to configure options. When any optional unit is installed in this equipment, set the configuration of the machine on this tab. The [Configuration] tab can be displayed only from the Printers folder (and not when displaying the properties from the application’s print dialog box).

In order to set the [Configuration] tab, you must access the printer driver properties from the [Devices and Printers] folder (Windows Vista / Windows Server 2008: [Printer], Windows XP / Windows Server 2003: [Printers and Faxes]). For detailed instructions on how to set the [Configuration] tab, see the following page:

P.56 “Configuring options manually”

1) [Drawer Settings]Sets the paper size and paper type of each drawer. The [Drawer Settings] dialog box appears by clicking this.

P.77 “Drawer Settings”

2) [Version Information]Displays the [Version Information] dialog box.

Drawer Settings

1) Paper SizeSelect the paper size set in each drawer.

2) Paper TypeSelect the paper type set in each drawer.

3) [Restore Defaults]Restores the configuration of this equipment displayed in the [Configuration] tab menu to the original factory defaults.

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78 Printing With Best Functions for Your Needs

Printing With Best Functions for Your Needs

In this section, procedures are given to print various types of print jobs, using the layout and finishing options. Read this section before starting printing and select the procedure best suited for your needs.

P.78 “Layout and finishing options in [Basic] tab menu” P.79 “Layout and finishing options in [Finishing] tab menu” P.82 “Finishing options in [Effect] tab menu”

Layout and finishing options in [Basic] tab menuUsing the printer driver, you can set various layout options to suit your preferences. In this section various printing functions enabled with the [Basic] tab menu are explained.

P.78 “Fitting images within paper size”

Fitting images within paper sizeAutomatically enlarges or reduces an image to fit into a specified paper size, or manually set the scale to enlarge or reduce it.

Printing enlarged or reduced image to fit the specified paper size

1 Display the [Basic] tab menu.

2 Select the document size on the [Original Paper Size] box. Then select the paper size that you want to print at the [Print Paper Size] box.

The document image is automatically enlarged or reduced depending on the original paper size and print paper size.

3 Set any other print options and click [OK].

4 Click [OK] or [Print] to send the print job.

Printing an enlarged or reduced image by specifying the scale manually


2 Check the [Manual Scale] box. Then enter the scale.

The scale can be set from 25% to 400% in units of 1%.



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Printing With Best Functions for Your Needs 79

3 PRINT FUNCTIONS

Layout and finishing options in [Finishing] tab menuUsing the printer driver, you can set various layout options to suit your preferences. In this section various printing functions enabled with the [Finishing] tab menu are explained.

P.79 “Sort printing” P.81 “Printing several pages on one sheet”

Sort printingSelects how multiple copies of a document to be output, such as separately for each copy and grouping each page.

Sorting printed documents according to the copies


2 Enter the number of copies to be printed at the [Number of Copies] box.

3 Display the [Finishing] tab menu.

4 Select [Sort Copies] icon at [Copy Handling].



Sorting printed documents according to the pages

For example, assume that you have a three-page job (A, B, C) and you want three copies of each page in this order (AAA, BBB, CCC).


2 Enter the number of copies to be printed at the [Number of Copies] box.


4 Select [Group Copies] icon at [Copy Handling].



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Printing on both sides of paperYou can print on both sides of paper. Be sure to load the paper, which you specify at step 1, on the bypass tray in advance.

1 Open the [Basic] tab to select the following settings.Any paper size other than envelopes from the Print Paper Size list. You cannot use envelopes.“Bypass Tray” from the Paper Source list. You need to load paper manually from the bypass tray.“Plain” from the Paper Type list. You cannot use other paper sizes.

2 Open the [Finishing] tab, select the [Manual 2-Side Printing] check box, and select the binding position icon.

Long Edge — Select this to print on both sides of the paper with a margin on the long edge.Short Edge — Select this to print on both sides of the paper with a margin on the short edge.

3 Set other necessary print options and click [OK].

4 Click [OK] or [Print] to start the print job.After all reverse sides of paper are printed, load the paper on the bypass tray printed face down, and press [START] to print the front sides.

3.PRINT FUNCTIONS


3 PRINT FUNCTIONS

Printing several pages on one sheetPrints several pages of a document on one sheet of paper (N-up feature). This feature is very useful for browsing a large number of pages for appearance or page order.For example, to check the navigation path of a number of web pages or review the narrative of a slide presentation, using N-up is not only convenient but conserves paper as well.

Printing multiple pages per sheet


2 Select how many pages you want to print on a single sheet at the [Number of pages per Sheet] box.

2 pages — Prints images from 2 pages arranged on one sheet.4 pages — Prints images from 4 pages arranged on one sheet.6 pages — Prints images from 6 pages arranged on one sheet.8 pages — Prints images from 8 pages arranged on one sheet.9 pages — Prints images from 9 pages arranged on one sheet.16 pages — Prints images from 16 pages arranged on one sheet.

3 Select how the pages are arranged on one sheet in the [Direction of Print] option.

Left to Right — Arranges pages horizontally from the left and printed top to bottom on one sheet.Right to Left — Arranges pages horizontally from the right and printed top to bottom on one sheet.Left to Right by column — Arranges pages vertically from the top and printed left to right on one sheet.Right to Left by column — Arranges pages vertically from the top and printed right to left on one sheet.

Items that can be selected in [Direction of Print] may vary depending on the number of pages selected at the [Number of pages per Sheet] box.

4 If you want to draw a line around each page, select the [Draw Borders Around Pages] check box.



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Finishing options in [Effect] tab menuUsing the printer driver, you can set various layout options to suit your preferences. In this section various printing functions enabled with the [Effect] tab menu are explained.

P.82 “Printing with watermarks”

Printing with watermarksWatermarks overprint your document with useful information, such as [TOP SECRET], [CONFIDENTIAL], [DRAFT], [ORIGINAL], or [COPY]. You can choose from several predefined watermarks or you can create and save your own custom watermarks.Watermarks are text only.

Printing a watermark

1 Display the [Effect] tab menu.

2 Select the watermark to be printed at the [Watermark] box.

You can create a new watermark if there is none you want to apply on the box. P.83 “Creating or editing a watermark”

3 If you want to print the watermark on only the first page, select the [Print on First Page Only] check box.



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Creating or editing a watermark

1 Click [Add] to create a new watermark, or select one that you want to edit and click [Edit] to edit a watermark.

The [Watermark] dialog box appears.

2 Enter the watermark text in the [Caption] box.You can enter up to 63 characters for the [Caption] box. However, if too many characters are entered, the watermark may not be printed correctly.

3 Select a font for the watermark at the [Font Name] box.

4 Select a font style for the watermark at the [Style] box.

5 Enter the font size in the [Font Size] box.You can enter any integer between 6 and 300pt in units of 1pt.

6 To rotate the watermark, enter the number of degrees in the [Angle] box.You can enter from -90 degrees to 90 degrees in units of 1 degree in the [Angle] box.You can also set the angle using the scroll bar.

7 Select how the watermark text is printed from [Solid], [Draw as Outline], and [Transparency].Solid — Prints a solid type of watermark.Draw as Outline — Prints an outline type of watermark.Transparency — Prints a transparent watermark. Set the transparent ratio from 0 to 100% in units of 1%. You can also set the transparent ratio using the scroll bar.

8 Enter the X and Y values or move the scroll bar to adjust the watermark position.You can adjust the position horizontally with “X” and vertically with “Y”.You can select the unit, [inches] or [mm].Click [Center Watermark] to locate the watermark text to the middle horizontally and vertically.

9 Click [OK] to save the watermark settings.

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Deleting a watermark

You can delete the default watermarks. However, they cannot be restored by clicking [Restore Defaults].

1 Select the watermark that you want to delete at the [Watermark] box.

2 Click [Delete].The [Confirm Delete] dialog box appears.

3 Click [Yes].

4.SCAN FUNCTIONS

Scanning From Application................................................................................................... 86How to scan..........................................................................................................................................................86

Setting Up Scan Options ....................................................................................................... 87Scan options.........................................................................................................................................................87Using the Easy Set feature...................................................................................................................................89

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86 Scanning From Application

Scanning From Application

This equipment supports scanning from TWAIN-compatible applications. TWAIN is the standard that links applications and scanners that acquire images. For TWAIN support, see your application’s manual.

Before you start scanning with this equipment, make sure that you have installed the scanner driver. For details, refer to the Software Installation Guide.

Scanning cannot be performed from a computer immediately after the power is turned ON, the buttons are pressed or the covers are opened/closed in the equipment. Do it 30 seconds after “READY” has appeared on the LCD screen on the control panel.The default original size depends on the measurement system on Windows: A4 for Metric or LT for U.S.. You can change the default only before the first execution after installation. For the measurement system, see the Windows Help.

How to scanFollow the steps below to scan the original.

1 Place the original(s). P.31 “Placing originals on the original glass” P.32 “Placing originals on the Automatic Document Feeder”

2 Run your TWAIN-compatible application and execute the image acquisition command.You can usually execute the scan or image acquisition command on the [File] menu to select this equipment. The location of the command and the method to select the scanner vary depending on the application. See your application’s manual.

3 Set the scan settings.You can make various options to scan the original image.

P.87 “Scan options”You can also make the scan settings using the Easy Set feature.

P.89 “Using the Easy Set feature”

4 Click [Pre-Scan] to preview the original.If you are not satisfied with the preview image, change the scan settings and preview the image again.

5 Click [Scan] to scan the original.While scanning, you can stop scanning by clicking [CANCEL].

6 Save the scanned image in your application.The saving command varies depending on the application. You usually execute the Save or Save as command on the File menu. If necessary, modify the scanned image, using the various graphic commands in your application.

4 SCAN FUNCTIONS

Setting Up Scan Options 87

Setting Up Scan Options

You can make various options to affect the scanning status. You can save different sets of options in files and recall one of them for frequent use.

Scan optionsThe basic and advanced dialogs are available for the scan operation.

Basic scan dialogWhen you execute the image acquisition command, the following basic scan dialog appears.

1) Easy SetThe scan options can be saved.

P.89 “Using the Easy Set feature”

2)Clears the preview image.

3) Preview screenThe pre-scanned image appears. The dotted boundary shows the scanning area or the original size. The image information appears under the preview screen.

4)Shows the version information of the scanner driver.

5)Shows the Help information about this scanner driver.

6) [Close]Quits the scanning operation.

7) [Pre-Scan]Pre-scans the original.

8) [Scan]Scans the original.

9) Measurement unitSelect [Inch], [mm], or [Pixel] to change the measurement unit.

10)Opens the advanced scan dialog.

P.88 “Advanced scan dialog”

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88 Setting Up Scan Options

Advanced scan dialogYou can click the triangle that faces right on the right-hand side of the basic scan dialog box to make scanning settings. The default settings are underlined.

1) ResolutionSets the horizontal and vertical resolution as dots per inch: 150 x 150 dpi, 300 x 300 dpi, or 600 x 600 dpi.

2) Original ModeSets the original mode to fit the original image such as text only or the mixture of text and photos: Text, Text/Photo, Gray, or Color.

3) Original SizeSets the original document size or the scanning area.Select the original size from the pull-down list.The displayed items differ depending on the installed options and destinations.

4) ADF/PlatenSelects the equipment on which the originals are placed: Platen Scan, ADF Scan, or Duplex Scan.The displayed items differ depending on the installed options and destinations.

5) RotationRotates the imaged clockwise by 90 degrees, counterclockwise by 90 degrees, or by 180 degrees. This option takes effect on the image to scan but not on the preview image: OFF, Right 90, Left 90, or 180.

6)Closes the advanced scan dialog and return to the basic scan dialog.

P.87 “Basic scan dialog”

7) [Enhanced Settings] tab

- Exposure/ContrastAdjusts the exposure and contrast of the image using the scroll bar or editing the field: -100 (lighter) to 100% (darker).[Contrast] is only available when [Gray] or [Color] is selected in [Original Mode].

- SharpAdjusts the sharpness of the image using the scroll bar or editing the field: -2 (softer) to 3% (sharper).[Sharp] is only available when [Gray] or [Color] is selected in [Original Mode].

- RGB AdjustmentAdjusts the RGB values of the image using the scroll bar or editing the field: -100 to 100%.[RGB Adjustment] is only available when [Color] is selected in [Original Mode].

- SaturationAdjusts the saturation of the image using the scroll bar or editing the field: -100 to 100%.[Saturation] is only available when [Color] is selected in [Original Mode].

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Setting Up Scan Options 89

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8) DefaultResets all the settings back to the defaults.

Using the Easy Set featureWhen you have made scan settings, you can save them as an Easy Set file. This allows you to load a specific batch of settings without changing the scan settings each time.

Saving the Easy Set fileYou can save multiple Easy Set files.

1 Open the advanced scan dialog from within your application. P.86 “How to scan”

2 Set the scan options as you like. P.87 “Scan options”

3 Click next to the Easy Set menu.

4 Enter a file name, select a folder where you save the file, and then click [Save].

Using the Easy Set file

1 Select the pre-defined Easy Set file, or click next to the Easy Set menu to select your Easy Set file.

The following two pre-defined files are available.

When the Open dialog box appears, select the folder, select the target Easy Set file, and then click [Open].

2 Click [Pre-Scan].

Deleting the Easy Set filesYou can delete the Easy Set files in the same way as for normal files. Locate the folder where you have saved the Easy Set file, right-click the file, and then click [Delete] from the menu. Click [Yes] to delete the file. When you are working in the preview window, click the folder icon next to the Easy Set menu so that you can delete the file in the same way. After deleting the file, click [CANCEL] to close the dialog box.

Pre-defined File Resolution Original Mode Other Scan OptionsPicture 150 x 150dpi Text/Photo Default settings

Text 600 x 600 dpi Text

5.VARIOUS FUNCTIONS

Copy Menu List....................................................................................................................... 92Copy menu items .................................................................................................................................................92

User Functions Menu List ..................................................................................................... 93User functions menu items...................................................................................................................................94

5 VARIOUS FUNCTIONS

92 Copy Menu List

Copy Menu List

See the following page for information on using the copy menu. P.29 “COPY FUNCTIONS”

Copy menu itemsWhen you press or on the main screen (Copy), you enter the copy menu which allows you to use copy functions.The table below shows the functions and reference pages available in the copy menu.

Menu Functions Settings Description and Reference PagesEXPOSURE AUTO, Manual (9 steps) Sets the density level for the copied image.

P.36 “Adjusting the exposure”

ORIGINAL MODE TEXT/PHOTO, TEXT, PHOTO, BACKGROUND ERASE

Sets an original mode suitable for the image being copied.

P.37 “Selecting the original mode”

DRAWER Drawer 1 XX, Bypass XX, APS Sets the paper source. P.38 “Selecting the paper”

ZOOM Manual zoom (25 - 100 - 400%), FIXED ZOOM, AMS

Sets the zoom ratio for copied images. P.40 “Enlarging or reducing the copy

size”

FINISHING NON SORT, SORT Sets the finishing mode for ejecting copies. P.44 “Sorting pages”

2IN1/4IN1 OFF, 2IN1, 4IN1 Copies two or four originals onto one sheet of paper.

P.45 “Copying two or four pages on each sheet”

ID CARD OFF, ON Sets the ID card function. P.47 “Copying both sides of a card on a

sheet”

EDGE ERASE OFF, ON (4 - 15mm) Sets the edge erase function. P.48 “Erasing the shadow on edges”

IMAGE SHIFT OFF, LEFT MARGIN, RIGHT MARGIN Sets the image shift function. P.49 “Shifting the pages to the right or

left”

ANNOTATION OFF, PAGE NO. Sets the annotation function. P.50 “Adding a page number on the

copied paper”

OMIT BLANK PAGE OFF, ON Sets the omit blank page function. P.51 “Removing blank pages”

5 VARIOUS FUNCTIONS

User Functions Menu List 93

User Functions Menu List

Before you start operating the “USER FUNCTIONS” menu, learn the general procedure below.

Press [CANCEL] to exit from the setting without making any changes. You can also exit with the button if it is active.Press [CLEAR/STOP] to delete a character. Keep pressing [CLEAR/STOP] for a second to clear all characters.

1 Press [USER FUNCTIONS].

2 Press or to scroll the menu, and then press to enter the function menu. P.94 “User functions menu items”

3 Press or to scroll the menu, and then press to select the function.

4 Press or to scroll the menu, and then press to select the settings for each function.

5 Press , , , or to select a setting, and then press [OK].Repeat this step if the selected setting has more options or values.Exits from the menu if the selected setting has no more options or values. At this point, the operation is complete.

The options or values vary depending on the function. P.94 “GENERAL” P.95 “COPY” P.95 “DRAWER” P.96 “INFORMATION”

USER FUNCTIONS

GENERAL

COPY

DRAWER

5 VARIOUS FUNCTIONS

94 User Functions Menu List

User functions menu itemsWhen you press [USER FUNCTIONS] on the main screen (Copy), you enter the “USER FUNCTIONS” menu which enables you to change each setting and execute the device functions.The table below shows the functions and reference pages available in the “USER FUNCTIONS” menu.

GENERALThe following functions and settings are available on the “GENERAL” menu.

Menu Functions Reference PagesGENERAL CHANGE LANGUAGE P.94 “GENERAL”

TIMERS AUTO POWER SAVE

SLEEP MODE

AUTO CLEAR

POP UP DRAWER SET

PAPER JAM RECOVERY

LCD CONTRAST

COPY EXPOSURE P.95 “COPY”

ORIGINAL MODE

MAXIMUM COPIES

SORT MODE PRIORITY

IMAGE ROTATION

2IN1/4IN1 ORIGINAL SIZE

ORIG. ORIENTATION

PAGE LAYOUT

BACKGROUND

SHARPNESS

OMIT BLANK PAGE

DRAWER DRAWER 1 PAPER SIZE P.95 “DRAWER”

INFORMATION COUNTER TOTAL COUNTER P.96 “INFORMATION”

TONER REMAIN

Menu Functions Settings DescriptionCHANGE LANGUAGE S-CHINESE (SIMPLIFIED CHINESE),

T-CHINESE (TRADITIONAL CHINESE), ENGLISH, FRENCH, ITALIAN, GERMAN, POLISH, RUSSIAN, SPANISH, SWEDISH, NORWEGIAN, FINNISH, DANISH, DUTCH, PORTUGUESE, CZECH, HUNGARIAN, ROMANIAN, SLOVAKIAN, LITHUANIAN, IRISH, SLOVENIAN, BULGARIAN, LATVIAN, SERBIAN, TURKISH

Sets the default language. The default language and the appearance order vary depending on the region.

TIMERS AUTO POWER SAVE

1, 3, 4, 5, 7, 10, 15, 20, 30, 45, 60 Sets the period of time (in minutes) that this equipment should wait before low power mode is activated.

SLEEP MODE 1, 3, 5, 10, 15, 20, 25, 30, 40, 50, 60 Sets the period of time (in minutes) that this equipment should wait before sleep mode is activated.

AUTO CLEAR 15, 30, 45, 60, 75, 90, 105, 120, 135, 150 Sets the time (in seconds) to clear the previous settings and return to the main screen (Copy).

POP UP DRAWER SET ENABLE, DISABLE Sets whether to display a pop-up message on the LCD screen in the following cases.

When the size of paper loaded in the drawer differs from setting.When a paper misfeed occurs.

PAPER JAM RECOVERY

ENABLE, DISABLE

LCD CONTRAST -3 (Light) to +3 (Dark) Sets the brightness of LCD panel.

5.VARIOUS FUNCTIONS

User Functions Menu List 95

5 VARIOUS FUNCTIONS

COPYThe following functions and settings are available on the “COPY” menu.

DRAWERThe following functions and settings are available on the “DRAWER” menu.

Menu Functions Settings DescriptionEXPOSURE AUTO, Manual Sets the default setting for the density.

ORIGINAL MODE TEXT/PHOTO, TEXT, PHOTO,BACKGROUND ERASE

Sets the default setting for the original mode.

MAXIMUM COPIES 9, 99, 999 Sets the maximum number of copies to be allowed.

SORT MODE PRIORITY NON SORT, SORT Sets the default sort mode for copy jobs.

IMAGE ROTATION ENABLE, DISABLE Sets the image rotation setting.

When this setting is enabled, the original image is automatically rotated when making copies. As shown in the following figure, when you copy A4 size originals to the one side of the A3 size paper loaded on the bypass tray, disable this function.Original: A4 Paper: A3

2IN1/4IN1 ORIGINAL SIZE A4, A5, 16K, B5, LT, ST, 8.5SQ Sets the default setting for the original size when using the “2IN1/4IN1” function.

ORIG. ORIENTATION

- Sets the default setting for the original orientation when using the “2IN1/4IN1” function.

PAGE LAYOUT 2IN1: Sets the order of the pages when using the “2IN1/4IN1” function.

4IN1:

BACKGROUND Adjusts the density of the original’s background. It avoids the back side of a 2-sided original becoming visible on its front side. You can change the background from lighter to darker in nine steps from -4 to +4.

SHARPNESS Emphasizes or blurs the outline of the image. You can change the sharpness from softer to sharper in nine steps from -4 to +4.

OMIT BLANK PAGE -3 to +3 Sets the sensitivity level to detect blank pages. The higher the level is, the more likely the equipment can detect blank pages. You can specify the sensitivity level in the range from -3 to +3.

Menu Functions Settings DescriptionDRAWER 1 PAPER SIZE A4, LT, 16K Sets the paper size for the drawer.

A4 A3

ENABLE

DISABLE

A4

A4

5 VARIOUS FUNCTIONS

96 User Functions Menu List

INFORMATIONThe following functions and settings are available on the “INFORMATION” menu.

Menu Functions Settings DescriptionCOUNTER TOTAL COUNTER - Displays the total counter.

TONER REMAIN - Displays the toner remaining information.

6.TROUBLESHOOTING

When This Message Appears................................................................................................ 98Paper Misfeed......................................................................................................................... 99

Find the position of paper misfeeds......................................................................................................................99When paper misfeeds occur frequently ................................................................................................................99When removing misfed paper...............................................................................................................................99Paper misfeeds on the Automatic Document Feeder (ADF) ..............................................................................100Paper misfeeds on the bypass tray ....................................................................................................................101Paper misfeeds inside of the side cover.............................................................................................................102

Replacing Toner Cartridge .................................................................................................. 104When a message for replacement appears .......................................................................................................104

Before Calling Service Technician...................................................................................... 107General operation...............................................................................................................................................107Toner-related items.............................................................................................................................................107Original/Paper-related items...............................................................................................................................107Image trouble .....................................................................................................................................................108

6 TROUBLESHOOTING

98 When This Message Appears

When This Message Appears

A message appears when a problem occurs on the equipment. Find the message on the list below and follow the instructions in the Countermeasure.

Message Meaning CountermeasureMISFEED xxx An original or a sheet of copy paper is

misfed. An error code “xxx” and a message for solving the problem are displayed.

Remove any misfed paper. P.99 “Paper Misfeed”

CLOSE *** Any cover of the equipment indicated by “***” is not securely closed.

Close the cover securely.

DRAWER * EMPTY The paper in a drawer indicated by “*” has run out.

Load paper in the drawer. P.20 “Loading paper in the drawer”

COUNT OVER The number of pages scanned has exceeded the maximum value.

Select “PRINT” on the LCD screen to copy the data scanned so far. Select “CANCEL JOB” to delete all the data scanned so far.

CALL FOR SERVICE The repair or adjustment by your service technician is needed.

Contact your service representative.Give the service technician the error code (consisting of letters and numbers) that appears in the upper right area of the LCD screen.

Never attempt to repair, disassemble or modify the equipment by yourself.This could cause an electric shock, a fire or serious injury. Contact your service representative when the equipment is in an abnormal condition or any malfunction is found.

TIME FOR MAINTENANCE The maintenance by your service technician is needed.

Contact your service representative.

BYPASS EMPTY Paper set on the bypass tray has run out.

Load paper on the bypass tray. P.22 “Loading paper on the bypass tray”

TONER IS LOW There is only a little toner remaining in the toner cartridge.

There is still a little toner remaining in the toner cartridge. Do not replace the toner cartridge until “TONER EMPTY” appears on the LCD screen.

The message may not appear because the toner remaining in the cartridge does not lie evenly.When the message appears, it is advisable to purchase a new recommended cartridge to prepare for its replacement.

ERROR : TONER The toner cartridge is not installed correctly.

Install the toner cartridge correctly.

The recommended toner cartridge is not being used.

If you are using a toner cartridge other than the one we recommend, the equipment may not be able to detect whether it is installed or not. For details of the recommended toner cartridge, refer to the Safety Information.

TONER EMPTY The toner in the toner cartridge has run out.

Replace the toner cartridge with a new one. P.104 “Replacing Toner Cartridge”

MEMORY IS FULL The built-in memory of the equipment has become full.

Select “PRINT” on the LCD screen to copy the data scanned so far. Select “CANCEL JOB” to delete all the data scanned so far.

CLEAR PAPER OUTPUT TRAY:PRESS START KEY

Approx. maximum sheets of paper have continuously exited and the equipment stops copying to prevent the copied paper from overflowing from the tray.

Remove the paper from the receiving tray, and then press [START] to resume copying.Press [CLEAR/STOP] to end the copy. When “MEMORY CLEAR?” appears on the LCD screen, select “YES”, and then press [START].

6 TROUBLESHOOTING

Paper Misfeed 99

Paper Misfeed

Find the position of paper misfeedsWhen a paper misfeed occurs in the equipment, the operation stops, the alert lamp blinks on the control panel, and a message appears on the LCD screen to indicate the positions where the paper is misfed.

Press and [OK] to select [Help]. Check the message, remove any misfed paper, and then press [START] to resume copying.


When a paper misfeed occurs in the equipment, the instruction to remove the misfed paper appears on the LCD screen. Press and to scroll up and down to read the instruction.

When paper misfeeds occur frequentlyWhen paper misfeeds occur frequently, they may be due to one of the causes listed below:

Unacceptable paper is used. P.19 “Paper types not acceptable”

The sizes of paper loaded in the drawer or on the bypass tray are not registered into the equipment properly. P.27 “Preparation 3 - Registering Paper Size and Type”

More misfed paper is still remaining after the release of a paper misfeed.The side guides are aligned too tight or too loose to the paper.The height of the stacked paper is exceeding the indicators in the drawer.

When removing misfed paperObserve the following precautions when you remove misfed paper:

Do not tear misfed paper.Remove misfed paper carefully with both hands. Do not pull the paper forcefully, otherwise the paper could tear and cause a paper misfeed. Make sure there are no torn pieces of paper left in the printer.

Do not touch the fuser unit or the metal part around the unit.When you remove misfed paper within the fuser unit, do not touch the fuser unit or the metal part around the unit. If you touch the inside of the equipment, this could cause burns or any injury to your hands.

Do not touch the photoconductive drum.When you remove the misfed paper within the transfer unit or the fuser unit, be careful not to touch the photoconductive drum. This could stain the copy images.

6 TROUBLESHOOTING

100 Paper Misfeed

Paper misfeeds on the Automatic Document Feeder (ADF)

1 Open the upper cover.

2 Open the transport guide and remove the original.

3 Open the ADF.

4 Turn the dial to remove the misfed original.

6.TROUBLESHOOTING

Paper Misfeed 101

6 TROUBLESHOOTING

5 Close the ADF.

6 Raise the feeder tray.

7 Turn the dial to remove the misfed original.

8 Lower the feeder tray.

9 Close the upper cover.

Paper misfeeds on the bypass tray

1 Release the lever on the left, and then pull out the misfed paper on the bypass tray.

2 Check beneath the transport guide in the paper feeding area.Check if any paper is misfed under the transport guide behind the transfer unit.

P.102 “Paper misfeeds inside of the side cover”

1

2

6 TROUBLESHOOTING

102 Paper Misfeed

Paper misfeeds inside of the side cover

Be careful not to catch your fingers between the equipment and the side cover. This could injure you.Do not touch the fuser unit or the metal part around the unit.If you touch the inside of the equipment, this could cause burns or any injury to your hands.

1 Open the side cover.

2 Remove the misfed paper behind transfer unit.

Be sure not to touch the photoconductive drum when removing the misfed paper.

3 If you cannot see the misfed paper or it is difficult to remove, open the drawer and remove it.

Be sure that the height of the stacked paper does not exceed the line indicated inside of the side guides.

4 Close the drawer.

21

6.TROUBLESHOOTING

Paper Misfeed 103

6 TROUBLESHOOTING

5 Lay down the transfer unit, and then press down the two fuser pressure release levers (green) until they come to a stop.

Press down the levers fully until they stop.

6 Raise the transport guide.

7 Release the misfed paper within the fuser unit.Pull the misfed paper up or down as shown below depending on its position.

Be sure not to touch the photoconductive drum when releasing the misfed paper.

8 Return the transport guide and transfer unit to their original positions, and then close the side cover.

Pulling it up Pulling it down

6 TROUBLESHOOTING

104 Replacing Toner Cartridge

Replacing Toner Cartridge

When a message for replacement appearsWhen the toner cartridge runs out of toner, the message appears on the LCD screen and the alert lamp blinks on the control panel.

When is pressed, the procedure to replace the toner cartridge appears on the LCD screen. Press and to scroll up and down to read the procedure.

Never attempt to incinerate toner cartridges.Dispose of used toner cartridges in accordance with local regulations.

Before inserting a new toner cartridge, check that the product name is “T-2505”.Do not touch the parts on the circuit board mounted on the toner cartridge because they may be damaged.

1 Open the front cover.

Do not touch the terminal of the toner cartridge.This may cause the equipment not to recognize the toner cartridge or may damage the terminal.

6.TROUBLESHOOTING

Replacing Toner Cartridge 105

6 TROUBLESHOOTING

2 While holding down the green lever, pull out the toner cartridge.

Never attempt to incinerate toner cartridges.Dispose of used toner cartridges in accordance with local regulations.

3 Shake the new toner cartridge strongly with the label surface down to loosen the toner inside.

4 Pull out the seal in the direction of the arrow.

101010

6 TROUBLESHOOTING

106 Replacing Toner Cartridge

5 Insert the toner cartridge along the rail.

Insert the toner cartridge until you hear a click sound.

6 Clean the charger.Hold the cleaning knob of the charger and pull it out toward you carefully until it stops. Then reinsert it in its original position carefully. Repeat this procedure two to three times.

Check if the cleaning knob is fully inserted after cleaning.

7 Close the front cover.

Push the center of the front cover to close.

6 TROUBLESHOOTING

Before Calling Service Technician 107

Before Calling Service Technician

When you encounter troubles, find the symptom listed below and follow the instructions in the Countermeasure.

General operation

Toner-related items

Original/Paper-related items

Phenomenon Usual cause CountermeasureThe equipment does not work at all.

The power is not turned ON. Turn ON the power of the equipment.The power cable is not plugged in securely.

Plug in the power cable securely.

The button does not respond to my operation.

It has been a short time since the power was turned ON.

Wait for the completion of warm-up and then try again.

The LCD screen is too light/dark. The contrast of the LCD screen is not adjusted properly.

Adjust the contrast. P.93 “User Functions Menu List”

A message is displayed on the LCD screen.

The equipment has detected an error status.

See the meaning of the message referring to the listing below. P.98 “When This Message Appears”

“SAVING ENERGY” appears on the LCD screen.

The equipment is in the low power mode.

Press any button on the control panel to cancel this mode. Copying is enabled in the low power mode.

P.16 “Saving energy when not in use - Energy saving mode -”

The LCD screen is dim. The equipment is in the sleep mode.

Press any button on the control panel to cancel this mode. P.16 “Saving energy when not in use - Energy saving

mode -”Copy functions cannot be set. Some copy functions that cannot

be set simultaneously with others have been set.

Some copy functions cannot be set together with others. P.116 “Copying Function Combination Matrix”

The equipment is not recognized when it is connected to a PC using a USB cable.

The cable is not support the USB2.0 Hi-Speed.

Use a USB2.0 Hi-Speed certified cable.

The equipment is connected via a USB hub.

Connect the equipment with a PC directly by a USB cable.

Phenomenon Usual cause Countermeasure“TONER IS LOW” appears on the LCD screen.

Toner is running out. There is still a little toner remaining in the toner cartridge. Do not replace the toner cartridge until “TONER EMPTY” appears on the LCD screen.

“TONER EMPTY” appears on the LCD screen.

Toner has run out. Replace the toner cartridge with a new one.

“ERROR : TONER” appears on the LCD screen.

The toner cartridge is not installed, or it is installed incorrectly.

Install the toner cartridge correctly.


If you are using a toner cartridge other than the one we recommend, the equipment may not be able to detect whether it is installed or not. For details of the recommended toner cartridge, refer to the Safety Information.

“TONER IS LOW” does not appear on the LCD screen, although toner is nearly empty.


For details of the recommended toner cartridge, refer to the Safety Information.

The equipment does not become ready after the toner cartridge is inserted.

The toner cartridge inserted is not usable for this equipment.

Check that the product name is “T-2505”.

Phenomenon Usual cause CountermeasurePaper misfeeds. The paper is unsuited for the

equipment.Check if the paper is acceptable.

P.19 “Paper types not acceptable”The paper size is not registered properly in the equipment.

Register the paper size properly. P.27 “Preparation 3 - Registering Paper Size and Type”

Misfed paper is located in a place you cannot see easily.

See the message on the LCD screen to recheck the position where the paper misfeed has occurred.

P.99 “Paper Misfeed”There is no gap between the side guides and paper in the drawer, or the gap is too wide.

Adjust the gap between the side guides and the paper properly.

P.20 “Loading paper in the drawer”Multiple feeding occurs. Sheets of paper clinging to each

other.Fan the paper well and place it again.

6 TROUBLESHOOTING

108 Before Calling Service Technician

Image trouble

Phenomenon Usual cause CountermeasureThe copy image is light. Toner has run out. Replace the toner cartridge if the “TONER EMPTY” message

appears on the LCD screen. P.104 “Replacing Toner Cartridge”

The copy density is set lighter. Make the density darker if you use the manual copy density mode.

The copy image is dark. The copy density is set darker. Make the density lighter if you use the manual copy density mode.

The copied image is stained. The platen cover or the Automatic Document Feeder is not lowered fully.

Lower it fully to block outside light.

The original glass or platen sheet is dirty.

Clean them. P.110 “Regular Cleaning”

The copy density is set darker. Make the density lighter if you use the manual copy density mode.

Highly transparent originals such as overhead transparencies or tracing paper are used.

Place a blank plain sheet of paper, the same size as the original or larger, over the original.

The copy image is fogged. There is a slight gap between the original glass and the original.

Lower the platen cover or the Automatic Document Feeder fully so that the original will contact with the original glass.

The paper is damp. Replace with dry paper.

The copy image is partially missing.

The size or direction of the paper and the original, or the reproduction ratio is not set properly.

Use paper of the same size as the original or set the reproduction ratio suitable to the paper size.

The copy image has black streaks in a horizontal direction.

The charger is dirty. Clean the charger.

7.MAINTENANCE AND INSPECTION

Regular Cleaning.................................................................................................................. 110

7 MAINTENANCE AND INSPECTION

110 Regular Cleaning

Regular Cleaning

We recommend you to clean the following items weekly, so that the originals can be scanned in unsoiled conditions. Be careful not to scratch the parts that you are cleaning.

Be careful not to scratch the portions in cleaning.When cleaning the surface of the equipment, do not use such organic solvents as thinner or benzine.- This could warp the shape of the surface or leave it discolored.

When using a chemical cleaning pad to clean it, follow the instructions.

For Europe

For regions other than Europe

1. Scanning area (surface of the long rectangular glass) / 2. Original glassWipe it with a soft dry cloth. If there are still stains remaining, wipe it clean with a piece of soft cloth which has been moistened with water and then squeezed well.Do not use liquids other than water (such as alcohol, organic solvents or neutral detergent).

3. Platen sheet / 4. GuideClean the surface as follows depending on the staining.

Clean it with a soft cloth.Clean it with a soft cloth lightly moistened with water.Clean it with a soft cloth lightly moistened with alcohol, and then wipe it with a dry cloth.Clean it with a soft cloth lightly moistened with watered-down neutral detergent, and then wipe it with a dry cloth.

You need to clean 1 (scanning area) and 4 (guide) only when using Automatic Document Feeder.

32

1

4

32

8.SPECIFICATIONS

e-STUDIO2505 Specifications ............................................................................................. 112Continuous copying speed .................................................................................................................................113

Specifications of Options .................................................................................................... 114Packing List .......................................................................................................................... 115Copying Function Combination Matrix .............................................................................. 116

Combination matrix ............................................................................................................................................116

8 SPECIFICATIONS

112 e-STUDIO2505 Specifications

e-STUDIO2505 Specifications

These specifications vary depending on the copying conditions and the environment.Specifications and appearance are subject to change without notice in the interest of product improvement.

Model name DP-2505Type Desktop typeOriginal glass FixedPrinting (copying) system Indirect electrophotographic methodDeveloping system 2-component magnetic brush developingFusing method One halogen lampPhotosensor type OPCOriginal scanning system Flat surface scanning system

(When the Automatic Document Feeder is installed: Fixed scanning system by feeding the original)

Original scanning sensor Linear CMOS sensorScanning light source LEDResolution Writing 2400 dpi x 600 dpi (Smoothing process)

Scanning 600 dpi x 600 dpiAcceptable originals Sheets and booksAcceptable original size Original glass: Max. A4 or LT

ADF: Max. A3 or LDAcceptable paper size Drawer A4, 16K, LT

Bypass A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIO, LD, LG, LT, LT-R, ST-R, COMP, 13"LG, 8.5"SQ, 8K, 16K, 16K-R

Acceptable paper weight Drawer 64 - 80 g/m2 (17 - 20 lb. Bond)Bypass 64 - 80 g/m2 (17 - 20 lb. Bond): for continuous feed

52 - 63 g/m2 (14 lb. Bond - 17 lb. Bond), 81 - 163 g/m2 (21 lb. Bond - 43 lb. Bond): for single feed

Warm-up time Approx. 20 secondsFirst copy time (A4 or LT portrait) LT: Approx. 7.1 seconds

A4: Approx. 7.0 secondsContinuous copy speed See P.113 “Continuous copying speed”Multiple copying Up to 999 copiesExcluded image width Copy Leading edge: 3.0±2.0 mm (0.12"±0.08")

Trailing edge: 2.0±2.0 mm (0.08"±0.08")Both edges: 2.0±2.0 mm (0.08"±0.08")

Printer Leading edge: 3.0±2.0 mm (0.12"±0.08")Trailing edge: 2.0±2.0 mm (0.08"±0.08")Both edges: 2.0±2.0 mm (0.08"±0.08")

Reproduction ratio Actual size 100±0.5% Zoom 25 - 400% (in 1% increments)

Storage capacity Max. 50 sheets or until the memory is full (TOSHIBA’s own chart)Paper supply Drawer 250 sheets (80 g/m2, 20 lb. Bond)

Bypass 50 sheets (80 g/m2, 20 lb. Bond)Loading capacity for the receiving tray Approx. 100 sheets (80 g/m2, 20 lb. Bond)Toner density adjustment Magnetic auto-toner systemExposure control Automatic plus manual selection from 9 exposure stepsMemory 128 MBUSB interface USB2.0 (Hi-Speed)Environment (for normal use) Temperature: 10 º - 30 ºC, Humidity: 20 - 85% (No condensation)Power requirements and power consumption(including optional equipments)

AC 220-240 V±10%, 8 A (50-60 Hz): 1.0 kW or lessAC 120 V±10%, 12 A (60 Hz): 1.0 kW or less

Dimensions (including equipment and platen cover) 390 mm (15.4") (W) x 540 mm (21.3") (D) x 435 mm (17.1") (H)Weight (including equipment and drum) Approx. 21kg (46.3 lb.) (Approx. 21.5 kg (47.4 lb.) for some destinations)Space occupied (equipment only) 850 mm (33.5") (W) x 540 mm (21.3") (D)

8.SPECIFICATIONS

e-STUDIO2505 Specifications 113

8 SPECIFICATIONS

Continuous copying speedsheets/min.

* A3 and LD can be loaded only on the bypass tray.

The values above are measured when originals are set on the original glass, 100% and nonsort multiple copies are made.TOSHIBA-recommended paper is used for the values of the specifications above.The bypass copying speed is as listed above when specifying the paper size.This specification varies depending on the copying conditions and the environment.

Paper size Paper source Copying speedA4, A5-R, B5, LT, ST-R Drawer 25*

Bypass tray 25A4-R, B5-R, LT-R Drawer -*

Bypass tray 19B4, FOLIO, LG, COMP Drawer -*

Bypass tray 16A3, LD Drawer -*

Bypass tray 14

8 SPECIFICATIONS

114 Specifications of Options

Specifications of Options

Automatic Document Feeder (Only for Europe) Model name MR-2021Copy sides 1-sideNumber of originals (A4) 50 originals (80 g/m2, 20 lb. Bond) or 9.5 mm or less in height (more than 80 g/m2, 20 lb. Bond)Feeding speed 20 sheets/min. (A4, LT)Acceptable originals A3, A4, A4-R, A5-R, B4, B5, B5-R, LD, LG, LT, LT-R, ST-R, COMP, 8K, 16K, 16K-RPaper weight 50 - 104 g/m2, 13 - 27 lb. BondPower source Power supplied from the equipmentDimensions 385 mm (15.16") (W) x 445 mm (17.52") (D) x 88 mm (3.46") (H)Weight Approx. 3.6 kg (7.9 lb)Power consumption 40 W max.

8 SPECIFICATIONS

Packing List 115

Packing List

Packing list Safety InformationQuick GuidePower cableDVD

8 SPECIFICATIONS

116 Copying Function Combination Matrix

Copying Function Combination Matrix

Combination matrix

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

*1

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

AP

SY

esN

oN

oY

esN

o *2

No

*2N

o *2

Yes

Yes

Yes

Yes

Yes

No

*2N

o *2

No

*2Y

esY

esY

esY

esY

esY

es

Dra

wer

Yes

No

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Byp

ass

Yes

No

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

*6

Yes

*6

Yes

*6

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

AM

SY

esN

o *3

Yes

Yes

Yes

No

No

Yes

Yes

Yes

Yes

Yes

No

*3N

o *4

No

*4Y

esY

esY

esY

esY

esY

es

Man

ual

Yes

No

*3Y

esY

esY

esN

oN

oY

esY

esY

esY

esY

esN

o *3

No

*4N

o *4

Yes

Yes

Yes

Yes

Yes

Yes

Fixe

d Zo

omY

esN

o *3

Yes

Yes

Yes

No

No

Yes

Yes

Yes

Yes

Yes

No

*3N

o *4

No

*4Y

esY

esY

esY

esY

esY

es

Text

/Pho

toY

esY

esY

esY

esY

esY

esY

esY

esN

oN

oY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

es

Text

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Pho

toY

esY

esY

esY

esY

esY

esY

esY

esN

oN

oY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

es

Aut

oY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esN

oY

esY

esY

esY

esY

esY

esY

esY

esY

es

Man

ual

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

*1

Yes

Yes

*6

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

2IN

1Y

esY

esY

es *

6Y

esY

esY

esY

esY

esY

esN

oY

esY

esY

es

4IN

1Y

esY

esY

es *

6Y

esY

esY

esY

esY

esY

esN

oY

esY

esY

es

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Non

Sor

tN

o *5

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

No

Yes

Yes

Sor

tY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esY

esN

oY

esY

es

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Not

esY

es: T

he fu

nctio

ns c

an b

e co

mbi

ned.

No:

Cur

rent

set

ting

is c

ance

lled,

nex

t set

ting

will

be s

elec

ted.

:

Nex

t set

ting

can'

t be

sele

cted

.*1

: Can

't st

art j

ob.

*2: D

raw

er w

ill be

sel

ecte

d.*3

: 100

% w

ill be

sel

ecte

d.*4

: The

app

ropr

iate

zoo

m ra

tio w

ill be

sel

ecte

d.*5

: Sor

t will

be s

elec

ted.

*6: W

hen

pape

r typ

e is

env

elop

e or

pap

er s

ize

is c

ards

, can

't st

art j

ob.

Man

ual

Fixe

dZo

om

Edg

eE

rase

Zoom

Text

/P

hoto

2IN

1/4I

N1

2IN

1ID

Car

dM

anua

lTe

xt4I

N1

Sor

t

Om

itB

lank

Pag

e

Orig

inal

Mod

e Pho

toN

onS

ort

Ann

otat

ion

Fini

shin

g

Dra

wer

AD

F(O

rigin

alS

et o

nA

DF)

Byp

ass

AM

S

Exp

osur

e

Aut

oQ

uant

ityIm

age

Shi

ft

Zoom

AD

F (O

rigin

al S

et o

n A

DF)

Dra

wer

AP

S

Qua

ntity

Nex

t set

ting

Dra

wer

Alre

ady

setti

ng

Orig

inal

Mod

e

Om

it B

lank

Pag

e

2IN

1/4I

N1

ID C

ard

Exp

osur

e

Fini

shin

g

Imag

e S

hift

Edg

e E

rase

Ann

otat

ion

INDEX 117

INDEX

Numerics2IN1/4IN1 ....................................................92, 94, 95

AAC-IN terminal ...........................................................12ADF⁄Platen ................................................................88Alert lamp .................................................................14AMS (Automatic Magnification Selection) .....................40Angle ................................................................. 75, 83ANNOTATION ...........................................................92APS (Automatic Paper Selection) ................................38AUTO CLEAR ...........................................................94AUTO POWER SAVE ................................................94Automatic Document Feeder (ADF) .............................10Automatic Magnification Selection (AMS) .....................40Automatic Paper Selection (APS) ................................38

BBACKGROUND .................................................. 94, 95[Basic] tab ....................................................68, 69, 78Bypass tray ........................................................ 10, 18

C[CANCEL] button .......................................................14Caption .............................................................. 75, 83Center Watermark ......................................................75CHANGE LANGUAGE ...............................................94[CLEAR/STOP] button ................................................14Configuration of options ..............................................12Configuration Settings ................................................56[Configuration] tab ............................................... 68, 77Considerations ..........................................................61Continuous copying speed ........................................113Control panel ...................................................... 11, 13COPY ................................................................ 94, 95Copy Handling .................................................... 71, 79Copy quantity ............................................................15COUNTER ......................................................... 94, 96

DDefault Menu Setting ..................................................76Digital keys ...............................................................14Direction of Print ................................................. 72, 81Distinguish Thin Lines ................................................73Do not Print Blank Pages ............................................76Draw as Outline .................................................. 75, 83Draw Borders Around Pages ................................ 72, 81DRAWER .....................................................92, 94, 95Drawer ............................................................... 10, 18DRAWER 1 ........................................................ 94, 95DRAWER SET ..........................................................94Drawer Settings .........................................................77

EEasy Set ...................................................................89EDGE ERASE ...........................................................92[Effect] tab ....................................................68, 74, 82[ENERGY SAVER] button ...........................................13 ................................................................................88Enlarging copy ...........................................................40Envelope ............................................................ 18, 24EXPOSURE .......................................... 34, 92, 94, 95Exposure ..................................................................15[EXPOSURE] button ..................................................34Exposure/Contrast .....................................................88

FFINISHING ............................................................... 92[Finishing] tab ...............................................68, 71, 79Font Name ......................................................... 75, 83Font Size ...........................................................75, 83Front cover ............................................................... 10[FUNCTION CLEAR] button ....................................... 13

GGENERAL ................................................................ 94

HHelp ......................................................................... 68How to print .............................................................. 61

IID CARD ............................................................ 34, 92[ID CARD] button ...................................................... 34[Image Quality] tab ..............................................68, 73IMAGE ROTATION .............................................94, 95IMAGE SHIFT .......................................................... 92INFORMATION ................................................... 94, 96Initial values ............................................................. 64

LLCD CONTRAST ...................................................... 94LCD screen .............................................................. 13Limitations ................................................................ 61Low power mode ....................................................... 16

MMain screen (Copy) ................................................... 15Manual 2-Side Printing .............................................. 72Manual Scale ...................................................... 69, 78MAXIMUM COPIES ............................................ 94, 95Maximum number of originals ..................................... 30Menu Tabs ............................................................... 68Message ............................................................ 15, 98

NNumber of Copies ..................................................... 70Number of pages per Sheet .................................72, 81

O[OK] button ............................................................... 14OMIT BLANK PAGE ......................................92, 94, 95Orientation ............................................................... 70ORIG. ORIENTATION ......................................... 94, 95Original glass ............................................................ 11ORIGINAL MODE .................................. 35, 92, 94, 95Original Mode ........................................................... 88Original mode ..................................................... 15, 37[ORIGINAL MODE] button ......................................... 35Original Paper Size .............................................69, 78Original scale ............................................................ 12ORIGINAL SIZE .................................................. 94, 95Original Size ............................................................. 88[Others] tab ........................................................68, 76

PPacking list ............................................................. 115PAGE LAYOUT .................................................. 94, 95Paper exit stopper ..................................................... 11PAPER JAM RECOVERY .......................................... 94Paper misfeed (ADF) ............................................... 100Paper misfeed (bypass tray) ..................................... 101

118 INDEX

Paper misfeed (transfer unit) .....................................102PAPER SIZE ...................................................... 94, 95Paper size .......................................................... 15, 18Paper Source ............................................................70Paper source .............................................................38Paper Type ...............................................................70Paper types not acceptable .........................................19Plain paper ................................................................18Platen cover ..............................................................10Platen sheet ..............................................................12POP UP ....................................................................94Power switch ...................................................... 11, 16Precautions for Automatic Document Feeder ................30Pre-Scan ...................................................................86Preview window .........................................................68Print on First Page Only ....................................... 74, 82Print Options .............................................................64Print Paper Size .................................................. 69, 78Printer Name .............................................................67Profile ................................................................ 65, 68

RReceiving tray ............................................................12Recommended paper .................................................19Reducing copy ...........................................................40Reproduction ratio ......................................................15Resolution .................................................................88Restore Defaults ................................................. 75, 77Resuming .................................................................33RGB Adjustment ........................................................88Rotate 180 Degrees ...................................................74Rotation ....................................................................88

SSaturation .................................................................88Scan .........................................................................86Scan options .............................................................87Scanning area ...........................................................12Scroll icon .................................................................15[SETTINGS] button ....................................................13Sharp .......................................................................88SHARPNESS ..................................................... 94, 95Side cover .................................................................10SLEEP MODE ...........................................................94Sleep mode ...............................................................16Smoothing .................................................................73Solid .................................................................. 75, 83SORT MODE PRIORITY ..................................... 94, 95Specifications ................................................. 112, 114Specifications of options ...........................................114[START] button ..........................................................14Status Monitor ...........................................................63Sticker labels .............................................................18Stopping ...................................................................33Storing paper .............................................................19Style .........................................................................75

Ttab ............................................................................88[TEMPLATE] button ...................................................13Thick paper ...............................................................18Thin ..........................................................................18TIMERS ....................................................................94Toner cartridge ................................................. 10, 104TONER EMPTY .......................................................104TONER REMAIN ................................................ 94, 96

Toner Save .............................................................. 76TOTAL COUNTER ..............................................94, 96Tracing paper ........................................................... 18Transparencies ......................................................... 18Transparency ..................................................... 75, 83TWAIN ..................................................................... 86

UUnits ........................................................................ 75USB terminal ............................................................ 12Use Black for All Text ................................................ 73Use Custom Margin ................................................... 73[USER FUNCTIONS] button .................................13, 94

VVersion Information ................................................... 77

WWatermark ...................................................74, 75, 82

XX Position ................................................................. 75

YY Position ................................................................. 75

ZZOOM ..................................................................... 92

DP-2505OME120207C0

1-11-1, OSAKI, SHINAGAWA-KU, TOKYO, 141-8562, JAPAN

MULTIFUNCTIONAL DIGITAL SYSTEMSUser’s Guide

©2013 TOSHIBA TEC CORPORATION All rights reservedR120620L7703-TTEC

Ver03 F 2013-11

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