Multi-Stage Bidding

Definition - NIGPDefinition

Definition - NIGPA METHOD OF SOURCE SELECTION INVOLVING TWO COMPETITIVE STEPS, COMBINING THE ELEMENTS OF BOTH COMPETITIVE SEALED BIDS AND COMPETITIVE SEALED PROPOSALS. THE FIRST STEP MAY REQUIRE THE SUBMISSION OF TECHNICAL AND PRICE PROPOSALS WITH ONLY THE TECHNICAL PROPOSALS BEING EVALUATED AND SCORED. THE SECOND STEP INVOLVES THE OPENING OF PRICE PROPOSALS OF THOSE FIRMS WHO HAVE ACHIEVED THE HIGHEST TECHNICAL SCORES.

Advantages of Multi-Stage Bidding

Advantages of Multi-Stage Bidding

ALLOWS PRE-QUALIFICATION SCREENING PROCESS

ALLOWS MORE FLEXIBILITY WITH POTENTIALLY ACCEPTABLE BID RESPONSES

ALLOWS REQUEST FOR ADDITIONAL INFORMATION FROM BIDDERS

Advantages of Multi-Stage Bidding

LARGER POTENTIAL POOL OF QUALIFIED BIDDERS

AWARD MADE TO LOW BIDDER

NO COST BENEFIT ANALYSIS REQUIRED

OTHER

Dis-Advantages of Multi-Stage Bidding

Dis-Advantages of Multi-Stage Bidding

NEW PROCEDURE-TRAINING

TIME DURATION OF PROCESS

AWARD MADE TO LOW BID

OTHER

Prequalification Procedures

Prequalification Procedures

PUBLISH THE SOLICITATION AS REQUIRED BY THE JURISDICTION

STATE TYPE OF PROCUREMENT ITEM BEING SOLICITED

STATE SCOPE OF WORK

CONDUCT AS MANY STAGES AS DETERMINED TO BE APPROPRIATE

Prequalification Procedures

REQUIREMENTS FOR AND PURPOSE FOR EACH STAGE TO BE PUBLISHED IN BID

CRITERIA NOT TO BE SO RESTRICTIVE TO UNREASONABLY LIMIT COMPETITION

INSTRUCTIONS, DUE DATES AND TIME FOR EACH STAGE ARE ESTABLISHED

EVALUATION CRITERIA ARE ESTABLISHED

Prequalification Procedures

NO PRICING TO BE SUBMITTED DURING QUALIFICATION STAGE(S)

BIDS IN A SUBSEQUENT STAGE WILL ONLY BE ACCEPTED FROM BIDDERS DEEMED QUALIFIED IN THE PREVIOUS STAGE

Prequalification Questions

Prequalification Questions

DO ALL STAGES NEED TO BE LISTED IN THE ORIGINAL BID ?

DO PERFORMANCE RATING CRITERIA NEED TO BE INCLUDED?

IS A BID REJECTED IF PRICING IS SUBMITTED DURING A QUALIFICATION STAGE?

DO NOTIFICATIONS NEED TO BE SENT AFTER A BIDDER IS DEEMED UNACCEPTABLE?

Case Study

Final Stage

Final Stage

SOLICIT BIDS FROM BIDDERS WHO ARE PREQUALIFIEDAWARD TO LOW BIDDER

Multi-Stage Questions

Multi-Stage QuestionsCAN PROCESS BE USED FOR MULTIPLE AWARD CONTRACTS?

CAN PROCESS BY USED FOR TERM CONTRACTS?

WHAT ARE EXAMPLES OF COMMODITIES OR SERVICES WHERE THIS IS THE OPTIMAL TOOL?

Creation of Approved Vendor Lists

Caution

Creation of Approved Vendor Lists

REQUEST FOR QUALIFICATIONS (RFQ)

Creation of Approved Vendor Lists

CODE REQUIRES ADDITIONAL PROCEDURES• PRE-QUALIFIED VENDOR LISTS ONLY GOOD FOR 18

MONTHS• UNITS MAY LIMIT BID PARTICIPATION TO PRE-

QUALIFIED BIDDERS FOR THE SPECIFIED ITEM(S)• RFQ MAY NOT BE USED IF ONLY 1 VENDOR IS PLACED

ON LIST. RFQ PROCESS TO BE CANCELLED

Creation of Approved Vendor Lists

CODE REQUIRES ADDITIONAL PROCEDURES• WRITTEN JUSTIFICATION TO BE SENT TO ALL

SUPPLIERS WHO ARE NOT PUT ON LIST• To include reasons that the supplier did not

meet qualification requirements

Creation of Approved Vendor Lists

CODE REQUIRES ADDITIONAL PROCEDURES• MAKE APPROVED VENDOR LIST AVAILABLE TO PUBLIC

WITHIN 30 DAYS AFTER RFQ DUE DATE

Questions