Multi-Jurisdictional Hazard Mitigation Plan · 2020-05-08 · construction management, emergency planning, and disaster recovery management organization. Throughout its history, CDRM

Non-Redacted Copy

Submitted by:

CDR Maguire, Inc. Corporate Headquarters PO Box 771750 Miami, Florida 33177

Local Office:

CDR Maguire, Inc. 720 S. Colorado Blvd.

Penthouse North Denver, CO 80246

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Proposal to Provide Professional Services

Larimer County

Multi-Jurisdictional Hazard Mitigation Plan

Proposal Number: P20-02

Proposal to provide a Multi-Jurisdictional Hazard Mitigation Plan Update

Submitted by: CDR Maguire Submitted to: Larimer County, Colorado 1 [P20-02]

Table of Contents I. EXECUTIVE SUMMARY ..................................................................................................... 2

II. SIGNATURE PAGE ............................................................................................................ 4

III. LIMITATIONS OF LIABILITY ............................................................................................... 5

IV. PROFESSIONAL SERVICES AGREEMENT ............................................................................. 5

V. FIRM QUALIFICATIONS .................................................................................................... 6

CDR Maguire ..............................................................................................................................6 VI. GENERAL COMPANY INFORMATION ................................................................................. 8

VII. ORGANIZATIONAL CHART & RESUMES ........................................................................... 10

Organizational Structure ......................................................................................................... 11

Resumes ................................................................................................................................... 11 VIII. FIRM’S INTENTION TO SUBLET WORK ............................................................................. 29

Sub-Consultant Qualifications ............................................................................................... 29 IX. CONSULTANT WORKLOAD ............................................................................................. 31

X. APPROACH TO WORK (SOW) .......................................................................................... 32

Detailed Project Approach ...................................................................................................... 32 XI. PROPOSED PROJECT SCHEDULE ..................................................................................... 47

XII. PROPOSED PROJECT BUDGET & FEE SCHEDULE .............................................................. 49

XIII. RELEVANT PROJECT EXPERIENCE / REFERENCES .............................................................. 50

Project Highlights .................................................................................................................... 50 XIV. ADDITIONAL ADD-ON SERVICES ..................................................................................... 67

I. EXECUTIVE SUMMARY

January 28, 2020 Larimer County Purchasing Director 200 W. Oak Street, Suite 4000 PO Box 1190 Fort Collins, CO 80522

RE: Larimer County Multi-Jurisdictional Hazard Mitigation Plan Update (P20-02)

Dear Members of the Selection Committee:

The Larimer County Hazard Mitigation Plan (HMP) presents a tremendous opportunity for the County, participating jurisdictions, local districts, and other organizations to continue to increase their resilience to natural and human-caused hazards. This plan will enable your communities to guide future budgetary and planning efforts to allow for the implementation of hazard mitigation actions to reduce long-term risk to hazards.

CDR Maguire (CDRM) brings a highly qualified and experienced Colorado Team to assist the County with this important update to its HMP. Our Team is here to make this community planning process as effortless for participating organizations, while still providing you a custom HMP tailored to each community’s needs. The CDRM Team will handle all aspects of the planning process including plan development, community outreach and engagement, planning team coordination and facilitation, grant management tracking, and conducting an in-depth risk and vulnerability assessment.

We offer Larimer County an experienced group of professionals that can provide:

• Hazard Mitigation Expertise – Our project Team includes nationally recognized, industry leading experts in hazard mitigation and community planning. This experience begins with our proposed Project Manager, Michael Garner (CFM, GISP), who helped guide the successful 2016 Larimer County HMP, and has managed FEMA-approved HMP’s across Colorado and the Mountain West, including the 2018 State of CO HMP.

• Local Knowledge – CDRM is located in Colorado and has experience working with communities of all sizes from: the west slope, to the front range, and across the eastern plans. Our teaming partner, Synergy Disaster Recovery, is located in Boulder and its staff have led HMP development across our state. Team partner Logan Simpson is located nearby in Fort Collins and has led the successful development of dozens of community plans across the front range and eastern plans.

• Robust Community Planning – Through our Team’s past experiences, we have learned that each community is unique and requires a custom plan for maximizing community outreach and engagement. We will work closely with each jurisdiction to develop a public involvement plan that ensures transparent and active community engagement.

• An Experienced ‘Team’ – Our Team members have all worked together on community planning projects for over 5 years. This experience in working together will benefit you in developing a plan you can implement, ensuring transparency throughout the entire planning process.

• A Custom Plan & Planning Process – We will not deliver a cookie-cutter plan. Instead, we will tailor both the plan document – and more importantly the planning process – to each community. We



do not simply provide a ‘check the box’ plan, we develop a true community plan to assist the entire community in resiliency.

• A True Partnership – While we to perform most the ‘heavy lifting’ for this project, it is vital that there is a true partnership formed between our project Team and participating organizations. The only way to develop an actionable HMP is through close coordination with and active participation by those communities planning to adopt this HMP, which we will assist in fostering

• Capacity – The timing of this project aligns with our Team’s other commitments perfectly. Our proposed staff will be available to fully assist Larimer County as needed throughout the project timeline.

• Plan Familiarity – Our Team members learned a lot during the 2016 Larimer County HMP project. We will build upon those lessons learned during this project, leveraging knowledge that no other consultant can bring to this project.

Our Team of experts will successfully update and revise the Larimer County HMP to meet and exceed all FEMA, State, and, most importantly, local requirements and expectations. This project presents an excellent opportunity for building mitigation awareness and developing effective strategies for Larimer County and its communities and districts. This updated HMP will empower your communities to reduce their local hazard risks and advance their broader community development goals.

Sincerely,

CDR Maguire

Carlos Duart President [email protected] 305.807.5016

720 S. Colorado Blvd.• Denver, CO 80246

www.CDRMaguire.com

mailto:[email protected]



II. SIGNATURE PAGE



III. LIMITATIONS OF LIABILITY

CDR Maguire accepts the fact that Larimer County DOES NOT accept any Limitation of Liability provisions within the final agreement.

IV. PROFESSIONAL SERVICES AGREEMENT

CDR Maguire does not propose any changes to the County’s “Professional Services Agreement”, which was included as Attachment C in the RFP.



V. FIRM QUALIFICATIONS CDR Maguire (CDRM) welcomes the opportunity to assist Larimer County, including local jurisdictions and districts, in the development of their updated Hazard Mitigation Plan (HMP). Our proposed project Team provides some of our country’s leading mitigation planning, community planning, and technical hazard experts who are thrilled to support the County. Our focus will be on assessing current and future risks to hazards - and more importantly - defining an updated mitigation strategy which implements long-term actions to reduce or eliminate those risks.

Our Team is confident that our proposed technical approach will meet and exceed the needs of all stakeholders, in addition to all FEMA requirements for an approvable HMP. Our Team and personnel qualifications highlighted in this proposal will demonstrate our capabilities to develop an implementable HMP that aligns with each community’s needs and character. We encourage the selection committee to reach out to our past project references to hear, firsthand, how we have assisted similar communities in developing an HMP to help increase their resiliency to hazards while considering the ever-evolving future conditions that all communities face.

CDR Maguire CDRM was founded over 80 years ago as a small civil engineering firm. Today, we are a full-service, community planning, architectural, engineering, environmental compliance, planning, construction management, emergency planning, and disaster recovery management organization.

Throughout its history, CDRM has played an essential role in the planning, designing and, constructing the infrastructure used in our daily lives. CDRM has been recognized nationally for providing services to thousands of clients—from small towns to Fortune 500 companies—across the country and around the world.

As a full-service, nationally recognized emergency management and engineering firm with its corporate headquarters located in Miami, FL, our Emergency Management (EM) Division, from which this contract will be managed and work completed, is located in Louisville, Colorado at 357 S. McCaslin Blvd., Louisville, CO 80027. Our Emergency Management Division has been serving communities throughout Colorado and the Nation since 2009.

With a staff of over 140 full-time corporate employees in seven different states, our local Louisville, Colorado EM Division Office has six full-time professionals, including housing our hazard mitigation planning experts committed to this project. We further offer the ability to draw support from our National Team of emergency management experts.



Hazard Mitigation Experience The following graphic depicts state and local HMPs that CDRM and our EM Planning Program staff have developed across the Nation since 2009.

Emergency Management Solutions We have assembled a Team of hazard mitigation professionals with a solid background in community planning, public engagement, floodplain management, hazard risk, and vulnerability assessments. Our mission is to empower our clients by developing products that reduce post-disaster costs, increase efficiency, and improve community resiliency. We believe that all municipalities should have a robust hazard mitigation strategy as a backbone for all current and future planning efforts.

Our intimate knowledge of local government business processes, community planning, hazard assessments, and GIS analysis gives us the insight to deliver a community-supported, implementable hazard mitigation plan. We will coordinate closely with all participating entities to perform localized risk and vulnerability assessments, facilitate true community engagement, and develop a robust hazard mitigation strategy to serve as a roadmap for increased local resiliency.



We provide complete solutions for local, county, and state governments, as well as the private sector. Avoiding disasters altogether is impossible, but careful planning can lessen their effects. We always look to find innovative solutions to address the unmet needs of each client. Our capabilities include:

Comprehensive Hazard Mitigation Planning Community Wildfire Protection Planning Community Rating System (CRS) Program Support Hazard Risk and Vulnerability Analysis Disaster Modeling Services Grant Management Threat and Hazard Identification and Risk Assessments (THIRA) Emergency Preparedness Program Development Continuity of Operations and Emergency Operations Planning Development of Homeland Security Exercise and Evaluation Program (HSEEP-compliant exercises) Policy & Strategy Consultation (Pre- and Post-disaster) Policy and Procedure Development Training Information Technology Solutions Hazard Modeling and Scenario Development Geographical Information Systems (GIS) Support) Debris Management Debris Monitoring Preliminary and Critical Infrastructure Damage Assessments Post-Disaster Technical Support FEMA Project Worksheet Development

VI. GENERAL COMPANY INFORMATION • List any name changes in the last 10 years and the date the firm was established



• Describe how the firm is organized CDR Maguire Inc. (CDRM) is licensed and certified to do business in the States of Texas, Florida, Colorado, North Carolina, Rhode Island, Connecticut, Massachusetts, Pennsylvania, California, Kentucky, and the U.S. Virgin Islands. It is 100% owned by CDR Enterprises and is a sister company of CDR Bridge Systems, LLC. CDRM. will be responsible for the overall contract and deliverables resulting from this response.

• State and briefly describe any values, mottos, or goals that your organization operates by CDR Maguire’s Emergency Management Team recognizes that we are often called in at the most trying of times when failure is not an option. We are committed to success in all phases of emergency management and provide excellence in everything we do. This Statement of Core Values is an embodiment of our commitment and drives our Team’s decision-making processes: OUR FIRST COMMITMENT IS TO OUR CLIENTS. We work tirelessly to build more resilient communities. We strive to minimize the impact of disasters through a range of mitigation, planning, and preparedness strategies. Our Team will educate you on the phases of a disaster and the most effective strategies for recovery. When a disaster strikes, we will provide immediate support to ensure a more effective recovery with an eye toward lessening the impact of a future disaster. We will always provide our clients with personal service that is professional and transparent. WE TREAT OUR EMPLOYEES LIKE FAMILY. As a family-owned company, we recognize our strength comes from our professional, committed, and experienced Team. We understand our emergency management unit can be deployed across the country at a moment’s notice, and we recognize the impact that has on our employees' families. As a result, we provide flexibility to the greatest extent possible. We are committed to providing our employees with opportunities for growth and development. We create a supportive environment in which all of our employees are recognized and valued for their contributions. Communication is always a two-way street where everyone will feel comfortable making suggestions or offering feedback. WE ARE COMMITTED TO THE COMMUNITIES WE SERVE. More than supporting our clients, we look for opportunities to integrate ourselves as members of the community. We recognize our work will help citizens as they recover economically, physically, and psychologically. Every day, we strive to leave areas better than when we started. OUR FINAL COMMITMENT IS TO OUR COMPANY. We work diligently to become industry leaders and foster innovation in our field. We support the other parts of our company through effective marketing and technical support. We need to remain competitive in the marketplace, to better serve our clients and grow our company. We will never get complacent.

• Copies, if any, of licenses/certifications/awards pertinent to the Scope of Work Not applicable



VII. ORGANIZATIONAL CHART & RESUMES Our Team was developed to provide the best possible service to Larimer County and all participating communities and districts. This Team has been formulated from the following industry-leading emergency management and community planning firms: Synergy Disaster Recovery, Logan Simpson, and iParametrics.

Those staff fully devoted to this HMP are noted below:

Michael Garner, CFM, GISP (Project Manager): Mr. Garner is a nationally recognized hazard mitigation planning and emergency management expert who serves as Synergy's Planning Program Manager. He brings nearly 20 years of local, state, and national experience leading and supporting hazard mitigation, emergency management, disaster recovery, and community resiliency planning.

Mr. Garner served as the project manager for the current Larimer County HMP. Recent HMP projects which he has served as the project manager in Colorado include: State of Colorado (2018 & 2013), Ouray County (2019), and the SE Colorado (Baca, Bent, Crowley, Kiowa, Otero, and Prowers Counties) Region (2020). Other Colorado HMP projects he has led include: Weld County, Arapahoe County, and a regional plan for the Cities of Thornton, Northglenn, and Federal Heights. In addition, Mr. Garner has managed the development of HMPs for Larimer County’s northern neighbors, Wyoming Region 7 (Goshen, Laramie, and Platte County), and Wyoming Region 3 (Albany and Carbon County).

Mr. Garner has spent much of his career assisting the Federal Emergency Management Agency (FEMA) in implementing several public programs focused on the National Flood Insurance Program (NFIP). He specializes in state and local hazard mitigation plans, having served as project manager for plans in Arizona, California, Colorado, Georgia, Idaho, Maryland, Missouri, New Mexico, North Dakota, Ohio, and Wyoming. In his past role supporting FEMA Region VIII, Mr. Garner conducted local hazard mitigation plan reviews. An advocate of collaborative public outreach and transparent planning processes, he has facilitated over 50 public meetings hosting the general public, focus groups, local stakeholders, and local, state, and federal officials.

Name Position

Michael Garner Project Manager / Lead Community Planner / Risk Assessment Specialist (Synergy Disaster Recovery)

Caraly Foreman Subject Matter Expert (CDR Maguire) / QA

Misty Berriman Risk Assessment Analyst (CDR Maguire)

Melinda Hutcherson Senior Analyst (Synergy Disaster Recovery)

Jeremy Call Community Planner (Logan Simpson)

Miriam McGilvray Community Planner / Public Involvement (Logan Simpson)

Kristy Bruce Community Planner / Public Involvement (Logan Simpson)

Jeff Stevens Data Analytics Lead (iParametrics)

Ariel Siegel Data Analytics Geospatial Engineer (iParametrics)



Organizational Structure

Our Team’s organizational structure ensures that the plan development process will proceed in a systematic, orderly, and sustainable fashion. As shown on our project staffing chart located on the following page, a clear chain of command is shown leading directly to the Project Manager, who will be the point of contact throughout the life of the project.

Organizational Structure

Communications Effective communication and coordination are essential for the success of this project. Our project manager, Michael Garner ([email protected] | 303.710.9498), will serve as the principle point of contact between the county, planning team, and our project Team.

Our style is to create a “partnering” process that includes all project stakeholders and freely disseminates project information. Our internal communication will occur through face to face meetings, daily, weekly and monthly debriefings, private meetings via telephone, email, webinars, and internal correspondence.

Resumes

LARIMER COUNTY

Planning Team

Michael GarnerSynergy

Project Manager

Caraly Foreman

SME

Misty Berriman

Risk Assessment

Melinda Hutcherson

Sr. Analyst

Jeremy CallSr. Planner

Miriam McGilvray

Planner

Kristy BrucePlanner

Jeff StevensAnalytics

Ariel SiegelAnalytics

Carlos DuartCDR Maguire

Company President






































VIII. FIRM’S INTENTION TO SUBLET WORK Our plan is to fully utilize the unique capabilities and expertise that our Team brings, for the benefit of Larimer County.

Below is a summary of the tasks that each company will contribute to as part of this project:

• Task 1: Organize Resources: CDR Maguire, Synergy Disaster Recovery

• Task 2: Hazard Identification & Risk Assessment (HIRA): CDR Maguire, Synergy Disaster Recovery, iParametrics

• Task 3: Update Mitigation Strategy: CDR Maguire, Synergy Disaster Recovery, Logan Simpson

• Task 4: Plan Drafting, Monitoring, & Adoption: CDR Maguire, Synergy Disaster Recovery, Logan Simpson

• Project Management: Synergy Disaster Recovery

Sub-Consultant Qualifications CDRM is proud to have formed a project Team with three other industry-leading firms for this HMP. This ensures our Team’s ability to keep this project on schedule. We believe our Team also provides Larimer County with the expertise needed to produce an HMP that exceeds FEMA requirements and more importantly, delivers a comprehensive planning process and final plan that meets all of Larimer County’s expectations.

Synergy Disaster Recovery LLC is a women-owned emergency management firm that provides essential resources to state and local governments to avoid a secondary disaster as they prepare for and recover from disasters. Established in 2019, our tight-knit staff of twelve

has overseen billions of dollars in recovery projects throughout the country, including: Colorado, Florida, Texas, California, Kentucky, Rhode Island, Massachusetts and Connecticut. We specialize in providing consulting services related to preparedness/planning, response, recovery, and mitigation for our clients with a focus on FEMA Public Assistance (PA); 404 and 406 Hazard Mitigation Grant Program (HMGP); Federal Highway Administration (FHWA) Emergency Relief (ER) Program; Community Development Block Grant Disaster Recovery (CDBG-DR); and Natural Resources Conservation Services (NRCS).

Headquartered in Louisville, Colorado, our vision is to “Set the Standard in Everything We Do.” Our staff has been consistently recognized throughout the industry for its innovative thinking and customer-focused delivery.



HMP Experience The following graphic depicts state and local HMPs that our Planning Program staff have developed across the Nation since 2010.

Logan Simpson is a planning, design, and environmental services firm with 30 years of experience. We have offices in Fort Collins, Colorado, as well as 6 other

locations throughout the Western US. Our Community Planning Team translates our client communities’ needs, wants, and desires into implementable plans and designs that improve and protect the quality of life. Our designs balance protection of important natural and cultural resources with appropriate public use and enhance citizen safety and accessibility. Our planning services include general planning and policy development, open space and recreation master planning, parks master planning and design, trails planning and design, resource management planning, community wildfire protection planning, area drainage master planning, and shooting facility planning and design. Specifically, planning staff are experienced in the preparation of general plans, unified development codes, updating zoning and subdivision regulations, and planning department administration citizen participation, and graphics/GIS mapping.

The Logan Simpson Team has the technical experience and available staff to dedicate to advanced and basic land use development review services and provide support for the county’s planning staff throughout the



planning process. With a staff of more than 25 multi-disciplined employees in our Fort Collins office, we have the depth of experience and bench strength to not only guide planning, but to create graphics, handouts, presentation materials, and documents; coordinate, attend, and facilitate public and board meetings; and to work with county planning staff on the formulation of process graphics and FAQ documents. Our team has long been working with municipalities to manage comprehensive planning, land use, and zoning/code updates. Their firm and staff’s experience working with other jurisdictions to provide similar scopes and services includes multiple projects working alongside Larimer County including the Big Thompson Canyon Recreation & Conservation Assessment, the Larimer County Comprehensive Plan for Community Development, Larimer County Fairground and Natural Resources Master Plans, and the Larimer County Open Lands Master Plan Map.

Founded in 2003, iParametrics is an SBA-qualified small business headquartered near Atlanta, Georgia with offices in New Jersey and North Carolina. We deliver a diverse range of

homeland security, emergency management, disaster recovery, data analytics, physical security and cost engineering services to a broad range of federal, state and municipal clients throughout the country. This experience includes working with numerous Federal agencies and 300+ cities, counties, townships and parishes and their lifeline utilities throughout the United States. We have extensive experience developing and conducting comprehensive risk assessments, preparedness reviews and plan development for clients throughout the United States.

Since 2005, iParametrics has been a subcontractor under the Department of Homeland Security/FEMA Public Assistance (PA) Program supporting emergency management and disaster recovery operations throughout the United States. We have assessed damages and supported the recovery of over 200+ cities, counties, townships and parishes.

IX. CONSULTANT WORKLOAD Our Team was developed to ensure that Larimer County’s HMP project will have immediate access to our collective resources whenever necessary. Between our four firms, we have clearly defined task ownership and leads, and we are confident that our industry-leading experts will have the availability and support resources necessary to keep this project on schedule and budget.

Our Team’s project manager, Michael Garner, it perfectly situated to step into management duties upon contract execution. Mr. Garner is currently in the final stages of HMP work for two other projects and will be fully available to lead and support Larimer County’s HMP from start to finish. Should any resource or scheduling issues arise, Mr. Garner will take immediate steps to eliminate any impacts to this project.

Much of our Team is located nearby, in downtown Fort Collins and in neighboring Boulder County, should any unexpected in-person meetings or events be required.



X. APPROACH TO WORK (SOW) Our Team has significant experience with hazard mitigation planning, both with Colorado communities and across the Nation. We has been involved in hazard mitigation plan updates within the State and understands the expectation and requirements of the Division of Homeland Security and Emergency Management (DHSEM) and the Federal Emergency Management Agency (FEMA). Our experience allows us to anticipate potential issues before they become problems and will allow for the ultimate development of a FEMA-approvable HMP within the budget and timeline presented in this proposal.

We understand that the overall purpose of the HMP is to decrease the vulnerability of the residents, governments, businesses, and institutions of the community to the future human, economic, and environmental costs of natural and human-caused disasters. To this end, we will assist Larimer County in developing, monitoring, implementing, and maintaining a comprehensive plan for hazard mitigation.

The primary purpose of the proposed project is to update the county’s HMP, pursuant to the requirements of the Disaster Mitigation Act of 2000 (DMA). Our approach to developing the plan will follow FEMA’s guidance outlined in the Local Mitigation Planning Handbook, Local Mitigation Plan Review Guide, FEMA-386 “How-To” mitigation planning series, and other recent industry publications.

Detailed Project Approach The following pages further break down the our project approach into four distinct, yet interrelated, tasks. These tasks help to build upon and expand the requested Scope of Work detailed in the Request for Proposal. This project approach will result in a FEMA-approvable HMP, in addition to a robust, transparent planning process and a resulting implementable mitigation strategy. Our goal is to help the county and its communities develop a true community plan to integrate into other planning and budgetary processes.

Task 1: Organize Resources

Pre-Kickoff Meeting: Upon award of the contract, we will schedule an in-person project pre-kickoff meeting with the county, jurisdictional, and special district project representatives, and any other relevant parties to:

• Review and further refine, if necessary, the project scope and schedule;



• Discuss coordination with participating organizations and individuals who should be invited to serve on the local planning team;

• Establish clear participation standards for all plan participants; • Gather initial data, studies, and documents; • Clearly define roles and responsibilities of our Team, the county, and all adopting jurisdictions and

entities; • Identify other in-process or recently completed local planning efforts; • Review FEMA comments and recommendations on the current HMP; • Discuss an initial public involvement strategy; and • Set a date for the kick-off workshop with the planning team.

Additional helpful topics to consider, based on our past HMP project work, could also include:

• Initial conversations about hazards to profile; • Discussion about the best locations to hold planning team workshops; • Identification of any potential project delay causes and resulting solutions to mitigating them; • Project communication and messaging preferences; • Lessons learned from our Team’s past HMP projects and recent Larimer County and jurisdictional

planning processes; and • Identification of additional critical regional stakeholders to be involved in the planning process.

We will have regular communication with the county project representative, including at least monthly in-person or virtual meetings as well as verbal or e-mail status reports, starting one week after the kick-off meeting, supplemented with written monthly status reports. This communication will help keep the project on task and schedule.

Kickoff Workshops: We will help prepare for and facilitate a series of in-person kickoff workshops with the planning team. To maximize participation, we propose having multiple planning team kickoff workshops, scattered across the county. Further details will be worked out during the Pre-Kickoff, but a total of four (4) workshops will be spread across two days. If necessary and technologically able all project workshops can also utilize conference call and webinar capabilities for those that cannot attend in person.

At these workshops, our Team will learn about how the planning team views the HMP update processes and present information on planning regulations, participation requirements, as well as the project scope and schedule. We will also review past HMP maintenance and plan integration activities, discuss recent hazard events since the last plan, discuss the public involvement plan, and request input from the planning team relating to best available data to use in the risk and vulnerability assessment.

Most of the topics addressed during the pre-kickoff meeting will also be shared with the planning team. Prior to the workshops, we will be closely coordinating content with the county’s project representative and others as necessary.



Coordination with Other Entities: DMA regulations require that the planning process include other departments, agencies, and organizations. Representatives from other local, regional, state, and federal agencies and departments may be asked to join the planning team or to provide data and input during the planning process. The planning team will also identify critical stakeholders to involve in the HMP. These may include state and federal agencies that have significant interests in and around Larimer County or that have information to help support the planning process. Our Team will work to continually identify and engage additional stakeholders during the plan update process and adequately document their involvement.

Other community stakeholder’s participation will also enhance the effectiveness of this whole-community plan. We will coordinate with the county project manager to ensure that all major organizations and businesses are invited to participate and contribute to the planning process.

Public Outreach and Engagement: It makes sense that following the kickoff workshop, we would also leverage this opportunity for initial public involvement activities. We will coordinate with the planning team prior to the workshop to identify opportunities to inform and engage the public regarding this hazard mitigation planning process.

Public Involvement Strategy: Obtaining input from the leads of other recent county and municipal planning processes is also a valuable opportunity to build upon past community planning successes. Our Team has been directly involved with planning efforts across the county and can also contribute best practices and lessons learned from our perspective.

Following discussions leading up to and during the kickoff workshops, we will draft a final version of the project’s Public Involvement Plan. This plan will document the various public touchpoints over the course of the HMP’s development, specifying the preferred tools, events, and resources for both outreach and engagement. It will also focus on encouraging participation from marginalized communities. We will provide a detailed list of these various potential meetings, events, touchpoints, tools, and resources to the county’s project representative and the planning team.

Deliverables Coordination and facilitation of the in-person pre-kickoff meeting Formation of a formal planning team Coordination and facilitation of the in-person kickoff workshops Public Involvement Plan and Initial Implementation (on-going throughout the project) Monthly in-person or virtual meetings with county project lead as well as regular verbal

and monthly status reports (on-going throughout project) Responsible Parties

CDR Maguire Larimer County Formally adopting jurisdictions and districts Planning Team

Involvement Tools Planning Team Workshops

Social media Website Surveys

Newspaper / Radio / TV Utility bill insert Public postings

Schools Community groups Other public events

Project specific events Other tools and resources



CRS Alignment: The RFP makes it clear that this HMP project is a perfect opportunity for the City of Fort Collins to also earn credits for FEMA’s Community Rating System (CRS). Our project manager is familiar with this, as he was involved with the same efforts in 2016. The details proposed in Task 1 will align with CRS Steps 1 and 2 of the CRS Floodplain Management Planning (FMP) 10-step planning process. This will permit interested municipalities to achieve those applicable CRS credit points. These two CRS Steps are the most vital for maximizing CRS credits as part of this planning process.

It is vital that a diverse, all-inclusive, cross section of the City’s government and public is involved in the planning process. Bringing all of these stakeholders together as members of the CRS planning team is one option for maximizing credits. It should also be noted that ideally the City has representation from those departments that implement or have expertise in the following categories of floodplain management (preventative measures, property protection, natural resource protection, emergency services, structural flood control project, and public information).

To ensure the maximization of CRS credit points, a CRS Activity Implementation Plan will be developed as part of Task 1. Our team will coordinate closely with the City’s CRS lead, the requirements set forth in the RFP, and FEMA CRS documentation and guidance to develop this Plan. While a separate from the HMP PIP, attention will be paid for opportunities to dove-tail these two efforts.

Deliverables Project CRS Activity Implementation Plan CRS Documentation Monthly in-person or virtual meetings with CRS project lead (ongoing)

Responsible Parties CDR Maguire City of Fort Collins

CRS 10-step Planning Process Step 1: Organize Step 2: Involve the Public

Task 2: Hazard Identification and Risk Assessment (HIRA)

We will work with the planning team to conduct a multi-hazard risk and vulnerability assessment that evaluates and updates all potential hazards that may affect plan participants. This risk and vulnerability assessment is the fundamental building block of mitigation planning. The results of the assessment will be specifically tailored to each jurisdiction and entity adopting the HMP.

Data Collection: At the kickoff workshops, we will discuss planning data needed to create this plan successfully. The data will include the best available data related to hazards, risks, vulnerabilities,



community assets, mitigation capabilities (e.g., plans, policies, and programs), and past hazard mitigation projects. We will always attempt to utilize the best possible geospatial (GIS) data when available, which will result in a more accurate risk and vulnerability assessment.

Our Team will conduct a review of all newly developed or updated community plans, emergency documents, studies, and other related data that should be incorporated, integrated with, or referenced as part of the HMP. Through our proposed project manager’s (and project planner’s) recent work in leading the update to the State’s HMP, our Team is knowledgeable of best available data sets and ongoing studies that would be relevant to the Larimer County HMP. In addition, we will coordinate closely with county GIS resources to ensure we are utilizing the best local data. Our Team will ensure that this new update aligns to the State HMP. We will supplement this content and data with information from other local, regional, state, and federal sources to ensure the use of best available data to support the planning process. We will work together to identify data gaps and develop mitigation actions to address any deficiencies in the future.

A summary of the data used as well as gaps identified will be reviewed during a scheduled monthly progress meeting with the county project lead and incorporated into the Hazard Identification & Risk Assessment (HIRA) workshops. Identified gaps may help to identify and guide new mitigation actions identified in the updated mitigation strategy.

Our project manager produced the current HMP for the Larimer County and the current HMP for the State of Colorado. Because of this, we are confident that we can utilize the most current and best available data for the HIRA update. It is important that there are no gaps or conflicting information between the State’s HMP and this updated Larimer County HMP.

Hazard Identification and Profiles: We will conduct a thorough review of all relevant plans in Larimer County jurisdictions. This information, combined with the most recent hazard studies and data available from local, state, and federal sources will allow our Team to fully profile all potential hazards. Not only those hazards currently identified for the county and its jurisdictions, but also cross-referenced to the natural and human-caused hazards identified in FEMA’s planning guidance and the recently updated State HMP. We will develop a risk assessment for each identified and prioritized hazard. This hazard profile and risk assessment will include a description of the hazard, its location, extent, potential impacts, previous occurrences, and the probability of future events. Recent hazard and disaster events since the previous plan was last approved will be researched and included in the appropriate hazard profiles.

GIS Mapping and Analysis: We have significant experience in using Geographic Information Systems (GIS) for both risk and vulnerability assessments and graphic presentation. Our GIS specialists will utilize mapping, whenever possible, to provide an illustrative profile of each hazard and how it may uniquely affect each jurisdiction.

GIS analyses and mapping may include:

• A base/overview map • The location and extent of hazards to identify hazardous areas • Population density to determine vulnerable populations • Location of critical facilities and infrastructure to hazardous areas • Evacuation routes



• Land uses in hazard areas and development trends to estimate future building and infrastructure in hazardous areas

• Historic places in relation to hazardous areas

• Repetitive loss areas • The location of previous occurrences of

hazard events • The type and number of existing

buildings and infrastructure in hazardous areas

• An evaluation of how our changing climate may impact future hazards

Included in the final project deliverables are all data and maps developed for the plan. Thorough documentation of all data used and produced as part of the HMP will be delivered to the county in native, editable forms to include all GIS geodatabases or shapefiles, databases, and related image files. It is anticipated that some GIS deliverables can be integrated into the county’s CASCARTA database.

Hazard Vulnerability Assessment: Following the initial risk assessment, we will develop a more detailed analysis of the vulnerability of each jurisdiction to specific hazards and the potential impacts of those hazards. We will work with the planning team to acquire or develop a comprehensive inventory of buildings, infrastructure, and critical facilities located in identified hazard areas and will display this information in GIS maps, if data permits. The vulnerability assessment will also address the following elements (as data allows):

• Impact on people, property, the environment, and government operations • Number, types, occupancy, and assessed values of buildings in hazard areas • National Flood Insurance Program (NFIP) participation • All past repetitive flood loss, severe repetitive flood loss, and substantially damaged structures as

defined by FEMA and required by the FMA program • The economic impact of potential losses • Assessment of vulnerable or marginalized populations • Natural, cultural, and historic resources at risk • Land use and development trends/constraints in hazard areas • The impact of climate change on future hazard events • Howe long-term stressors exacerbate hazard impacts

Once the hazards and assets have been profiled and located, we will estimate potential losses for those hazards with available data and established loss modeling techniques. For assets or hazards with insufficient information for evaluating dollar losses, an appropriate ranking scheme will be used to identify those assets most at-risk. We will develop maps and databases and highlight the most at-risk locations for the planning area by hazard, with the intent to show how risk varies across the planning area.



We will document all assumptions and methodologies used by our Team to generate the risk assessment and will include it in the plan. Our experienced GIS staff will develop high-quality maps, graphics, and tables to incorporate into the final document. We will work with the planning team to analyze current land use and development trends to assess potential changes in future development for hazard-prone areas and shifts in population that may affect vulnerability. This analysis will be utilized in the mitigation strategies development phase of the process to help make recommendations for future policies. We can also incorporate future climatic conditions assessments, to support the jurisdictions in preparing for how future conditions could influence and alter existing (and new) hazards.

THIRA: We will integrate the results from the county’s recent THIRA efforts into this vulnerability assessment as well. This perspective relating to actual hazard event consequences will help to develop a more robust HIRA and should benefit the planning team as we develop this plan section and the resulting mitigation strategy.

FEMA’s Hazus Loss Estimation Software: Our GIS Specialists also have a vast knowledge of FEMA’s Hazus software and the complimentary Comprehensive Data Management System (CDMS) to estimate risk, vulnerability, and losses for Earthquake, Flood, and Hurricane hazards. We currently use Hazus 4.2 and CDMS and rely on advanced computing to handle the additional processing power required of these extensive analyses.

Our Team’s research into best available Hazus analysis for Larimer County leads us to believe that new earthquake modeling would benefit the project. Therefore, we propose conducting Standard Hazus analysis for the earthquake hazard. Recent Hazus modeling of flood from the 2018 State HMP, is the best available data for the flood hazard. As part of this plan update, our Team proposes leveraging this new Standard Hazus flood analysis and data. By utilizing these efforts that the state has already recently paid for, we can reallocate efforts to other project tasks that could benefit from additional resources (i.e. – enhancing community engagement, streamlining the document, etc).



To help model risk, CDR Maguire has partnered with iParametrics to leverage their analytical capabilities to conduct expanded portions of the Risk Assessment. iParametrics has expert in-house data analytics capabilities that range from business intelligence and data visualization to artificial intelligence and machine learning. They use these tools to conduct extensive hazard risk modeling in support of mitigation planning and security assessments nationwide. To begin to create the Larimer County Risk Assessment Analytics, our Team will first review any best available county data – including data within the CASCARTA system. This will allow us to understand existing data sets that can be leveraged during the assessment. Next, we will integrate this data into our existing data environment and create integrated Larimer County specific environment. This environment will be the foundation for our analysis. The next portion of the assessment involves applying geo-analytical and machine learning techniques to the Larimer County Specific data environment. This will allow us to effectively model known and emerging risks and hazards. Using this data we will develop area and facility risk and hazard identification composite scores. These scores will consider historical impacts of hazards on the area, the built environment (specifically including critical infrastructure), and emerging trends/threats. This approach will lay the foundation for data to drive decision making and ensure that future mitigation efforts are undertaken in the areas of greatest benefit. Further, the data provided though these analyses will allow the planning team to make effective decisions that will reduce future disaster risk. The output of this analysis will result in the development of GIS layers that can be integrated into existing mapping tools, such as CASCARTA. Further, we’ll be able to produce an overall report that looks at areas of hazard as well as specific infrastructure items, assuming the underlying data is available. Overall, our Team will deliver Risk Assessment Analytics that: • Describes the type, location and extent of hazards that can affect the county and local jurisdictions; • Provide as historical analysis and probability of future impact; • Describes each hazard’s past and potential impacts on the community; and • Addresses NFIP insured structures, as required by regulation.

Value Add – Risk Assessment Analytics



Capability Assessment: Pursuant to hazard mitigation plan guidance and per State DHSEM request, we will perform a capability assessment for every jurisdiction participating in the HMP. By collecting information about existing programs, policies, regulations, and emergency plans, the planning team can assess those activities and measures that are already in place.

Examples of capabilities include the following:

• Local comprehensive plans, ordinances, land use, and building codes • Capital improvements plans • Flood insurance policies • Warning systems • Emergency response plans (evacuation, continuity of operations, mutual aid)



• Stormwater management and sediment/erosion control regulations • Dam safety and levee inspection/maintenance programs • Public education and awareness programs • Technological, financial, and human resources

Planning team members will be asked to provide these documents and related information for us to review and analyze. The analysis may identify gaps in current policies, plans, and resources and provide recommendations on how to address them.

Draft HIRA: Upon completion of the risk and vulnerability assessment, we will draft the corresponding HMP sections for planning team review and comment. As with the rest of the plan sections, we will focus on developing a streamlined and efficient HMP document. Oftentimes, these documents become quite unwieldy and large, which can impact future use and integration activities.

Risk and Vulnerability Assessment Workshops: We will prepare for and facilitate the in-person risk and vulnerability workshops with the planning team. Similar to the kickoff workshops, we propose a total of four (4) workshops, spread across two days. Here we can share the final draft results of the risk and vulnerability assessment and answer questions. Our Team will coordinate exercises and conversations to allow for an overall risk ranking of each hazard, specific to each jurisdiction.

This workshop will also be leveraged to begin discussions relating to development of the mitigation strategy. The planning team will be walked through all of the various inputs into the strategy and will be educated on next steps.

Public Involvement Strategy: The resulting risk and vulnerability assessment can also serve as an additional opportunity to invite the public to participate in the plan development process.

We have found through previous HMP projects that this task presents a valuable opportunity to solicit input from the public on how hazards, and their perception of hazards, influence their lives, homes, and businesses. Again, the focus of this public involvement will be both for education and engagement. Our Team proposes that another component of the final Public Involvement Plan will include elements focused on disseminating the results of the risk and vulnerability assessment. We will coordinate the preferred specifics of public involvement at the beginning of the project when we draft and finalize the Public Involvement Plan, in coordination with the planning team.



Deliverables Relevant HMP data Identification of gaps in data Draft of Risk and Vulnerability Assessment section of the plan Updated maps of hazard areas and community assets Risk Assessment Analytics Coordination and facilitation of an in-person risk and vulnerability workshops Public Involvement Plan implementation

Responsible Parties CDR Maguire Planning Team

CRS Alignment: The details proposed in Task 2 will align with CRS Steps 2, 3, 4, and 5 of the CRS Floodplain Management Planning (FMP) 10-step planning process. This will permit interested municipalities to achieve those applicable CRS credit points.

Deliverables CRS Activity Plan Implementation CRS Documentation


CRS 10-step Planning Process Step 2: Involve the Public Step 3: Coordinate Step 4: Assess the Hazard Step 5: Assess the Problem

Task 3: Update Mitigation Strategy

The Mitigation Strategy is the most crucial component of an HMP. This strategy will serve as the blueprint for reducing or eliminating the long-term risk posed by hazards.

Mitigation Strategy Workshops: We will facilitate a total of four (4) in-person mitigation strategy workshops split across two days. The planning team will be urged to invite colleagues, and others to this all-inclusive workshop focused on beginning development of an updated mitigation strategy, including new and continuing mitigation actions and projects to be included in the updated HMP.

The planning team will revise the previous HMP’s mitigation goals and objectives using the results of the risk and vulnerability assessments. In addition, we’ll revisit the goals and objectives from other plans and documents, at both the local, regional, state, and federal levels. The alignment of goals and objectives with those of federal and state programs may allow for improved strategic positioning to obtain future funding.

At the mitigation strategy workshops, we will assist the planning team in identifying a comprehensive range of potential mitigation actions to reduce the effects of all hazards identified in the risk assessment as priority hazards and to meet the HMP’s updated mitigation goals and objectives. Mitigation projects will address the impact of hazards on new as well as existing buildings and infrastructure.



We will guide planning team members in understanding FEMA’s four defined categories of mitigation measures (local plans and regulations, structure and infrastructure projects, natural systems protection, and education and awareness programs). Our Team will also assist in approving a set of project ranking criteria - a “scoring” system - to prioritize potential projects and to ensure that they are achievable and reflect the priorities of the jurisdictions and its stakeholders. We often utilize a modified STAPLEE approach promoted by FEMA as a framework for developing prioritization criteria. The STAPLEE approach analyzes the social, technical, administrative, political, legal, economic, and environmental feasibility of proposed mitigation actions. Of course, many potential tools can be utilized to help prioritize mitigation actions (i.e. – loss reduction). We will present some of these other options to the planning team to determine the preferred ranking path forward for this updated HMP. Mitigation Actions and Projects: Leading up to, during, and following the first workshop, we will work with the planning team and each community to review existing mitigation actions and identify additional mitigation actions that resulted from this hazard mitigation planning process. Once actions and projects are developed, we will then build a custom database for the planning team’s future use to include mitigation action/project identification, tracking, prioritization, and other related activities. This database can also be used for tracking current and future ‘losses avoided’, to allow Larimer County and its jurisdictions to quantifiably prove the value of implementing hazard mitigation. In addition, we can also develop Mitigation Action Guides (MAGs) similar to how was done in 2016.

Once a final list of actions and projects is developed, it will be shared with the planning team for their review. This final effort may help to identify some common projects that may benefit from multi-jurisdictional collaboration and additional planning.

Public Involvement Strategy: We propose that one important component of the Public Involvement Plan focus on disseminating the results of the mitigation strategy workshop. We have learned that this task also presents a valuable opportunity to solicit input from the public on their preferred mitigation strategy for the community and for specific ideas for mitigation actions and projects to increase the county’s resiliency to hazards. As with previous efforts, the focus of this public involvement will be both for education and engagement.

Deliverables Coordination and facilitation of in-person mitigation strategy workshops with the planning

team Creation of a master mitigation action identification/prioritization database with input

received from the planning team and the general public



Public Involvement Plan implementation Responsible Parties CDR Maguire Planning Team

CRS Alignment: The details proposed in Task 3 will align with CRS Steps 2, 6, and 7 of the CRS Floodplain Management Planning (FMP) 10-step planning process. This will permit interested municipalities to achieve those applicable CRS credit points.



CRS 10-step Planning Process Step 2: Involve the Public Step 6: Set Goals Step 7: Review Possible Actions

Task 4: Plan Drafting, Monitoring, and Adoption

Maintenance and Implementation: As part of the mitigation strategy workshops, we will devote time to discuss the planning team’s preferences and thoughts on HMP maintenance and implementation. The goal is to develop a plan that becomes a truly ‘living’ document that contributes to yearly planning activities across each of the planning participant’s organizations.

Planning team members will focus on developing a plan maintenance process to ensure FEMA requirements are met, but more importantly to ensure the HMP remains up to date and relevant over the next five years. These procedures, which include monitoring, evaluating, and updating the plan within a five-year cycle and incorporating continued public and stakeholder involvement throughout the plan maintenance process, will be modified as needed to improve the process for the next update cycle.

The plan implementation discussion will identify ways to incorporate mitigation strategies into existing planning practices, policies, and programs to institutionalize hazard mitigation. The end goal is to identify processes that will enable jurisdictions and districts to implement hazard mitigation activities and to make progress towards the mitigation strategy that has been developed.

Value Add – Future Maintenance Meeting Support: As part of this project and budget, we offer to facilitate one future HMP maintenance meeting. We propose this would occur in year two or three (of the plan’s 5-year lifecycle) after this updated HMP is adopted. We believe this will help to bolster momentum for implementing hazard mitigation across the planning area and will further enhance this plan’s transparency to the public.

Draft Plan: Using state and federal guidelines to ensure the HMP meets all requirements, we will compile information collected and drafted in previous tasks to prepare a complete first draft of the plan, which will include a description and documentation of the planning process. If agreeable to the planning team, We can also devote efforts towards streamlining this updated HMP. Often, over the course of multiple plan



updates, these HMP documents grow large and unusable. Much of the data in these plans can better reside in separate plan appendixes. Our Team is a proponent of ensuring that HMPs are succinct and to the point, to encourage their use, review, and reference.

Once complete, the first draft will be reviewed internally for QA/QC and adherence to the FEMA local plan review tool. All of our products go through a peer review process as a standard practice to ensure quality deliverables for our clients. After our internal review, the first draft (Preliminary Draft), will be submitted to the planning team for review and comment. We will incorporate these comments into a second draft (Public Draft), to distribute to stakeholders and the public for review and comment.

Public Involvement Strategy: One last component of the final Public Involvement Plan will include elements focused on providing a public review and comment period for the Public Draft version of the HMP. Details will be worked out during PIP development, but the RFP makes it clear that public workshops will be a part of this effort.

Final Plan: Based on feedback from the public comments, we will develop a Final Draft Plan in a digital copy for the county to be submitted to DHSEM for their review, along with a completed FEMA local plan review tool showing how we met the requirements of 44 CFR §201.6. Upon State review, we will work with the planning team to make any needed changes before resubmitting to the State for the initiation of FEMA’s review.

FEMA will review the local hazard mitigation plan for approval according to federal regulations. Upon State and federal approval (and resolution of any necessary comments), we will work with all formally adopting entities to ensure that each adopts the Hazard Mitigation Plan.

Upon adoption, we will work with the county to submit the complete and final HMP (including adoption documentation), in conformance with 44 CFR Part 201, to DHSEM. In addition, we will deliver any State requested HMP Local Capabilities and Mitigation Actions summary content.

Electronic versions of the final plan will be provided in both Word (.docx) and .pdf. All tables, graphs, charts, etc. will also be included and all files will consist of a working, linked table of contents and related



bookmarks. An additional DVD or external hard drive with all supporting materials, including spreadsheets, GIS data, and project files will also be part of the final deliverable.

As a standard practice, we maintain a file with all materials collected during the HMP process as documentation of the planning process. This information will be made available to the county and will serve as evidence of the planning process and will help in facilitating future updates of the plan.

Public Involvement Strategy: How to continue public involvement and participation over the next five years is a topic that we will be asking the public to comment on. This is oftentimes a subject that receives little attention, but one that is vital if Larimer County and its communities want to truly integrate hazard mitigation into all aspects of their government and community. For the public to support mitigation, they need to:

• Feel ownership in the plan; • See progress on implementing mitigation actions and

projects; and • Understand the benefits of successful mitigation.

This will be vital to instilling hazard mitigation into each community’s character, which is the only way to truly become more resilient.

Deliverables Draft Plan for planning team review Final Draft Plan for DHSEM and FEMA review Final Plan and all project deliverables

Responsible Parties CDR Maguire Planning Team Formally adopting jurisdictions and districts

CRS Alignment: The details proposed in Task 4 will align with CRS Steps 2, 8, 9, and 10 of the CRS Floodplain Management Planning (FMP) 10-step planning process. This will permit interested municipalities to achieve those applicable CRS credit points.



CRS 10-step Planning Process Step 2: Involve the Public Step 8: Draft an Action Plan Step 9: Adopt the Plan Step 10: Implement, Evaluate, Revise



XI. PROPOSED PROJECT SCHEDULE The following table outlines the overall schedule by task. We are flexible with these proposed timelines and looks forward to refining this schedule during negotiations and project kickoff activities.

Activity Months

Task 1: Organize Resources March - May

Task 2: Hazard Identification & Risk Assessment (HIRA) April - August

Task 3: Update Mitigation Strategy August - October

Task 4: Plan Drafting, Monitoring, & Adoption November – March 2021

Project Milestones

The following list outlines the major project milestones and proposed schedule for each. As with the overall schedule, we are willing to refine any of these to better align with existing community schedules or events.

• Meetings o March: In-person project pre-kickoff meeting with the county’s project representative and

any other relevant parties o March: Four in-person kickoff workshops with the planning team o August: Four in-person risk and vulnerability workshops with the planning team o September: Four in-person mitigation strategy workshops with the planning team

• Public Involvement

A detailed Public Involvement Plan will be developed as part of Task 1 activities. Below are the minimum public outreach and engagement touchpoints proposed:

o Any of the meetings listed above can be made open to the public or separate public meetings/workshops can be aligned to those events

o April-May: Public outreach and engagement relating to the HMP project kickoff o July-August: Public outreach relating to risk assessment results, public survey o September: Public outreach and engagement regarding the mitigation strategy, public

workshops, public survey o November-December: Public review and comment period for the Public Draft

• Major Deliverables

o March-April: Public Information Plan o Throughout Project: Public Information Plan Implementation



o July-August: Draft hazard identification and risk assessment (including analytics analysis) for planning team review & comment

o October-November: Preliminary Draft HMP for planning team review & comment o November-December: Public Draft HMP for public/stakeholder review & comment o January-February: Final Draft HMP for DHSEM and FEMA review & comment, master

mitigation action identification/prioritization database o Winter 2021

Final HMP and delivery of all working files and GIS data HMP Local Capabilities and Mitigation Actions summary content to DHSEM

• CRS Specific A detailed Project CRS Activity Implementation Plan will help to further define these milestones, which will be developed as part of Task 1. This CRS Activity Implementation Plan will be aligned to the HMP process, when possible and permittable.

o Kickoff discussion o Planning committee kickoff o Public information meeting (within 2 months of project start) o Assess hazard workshop (may be combined with other efforts) o Assess problem workshop (may be combined with other efforts) o Set goals workshop o Review possible activities workshop

We will ensure that all project milestones and deliverables are complete and a FEMA-approved HMP is achieved. We are eager to begin support of this project and can start as soon as the county is ready. Our Team will maintain our support role until the HMP is approved by FEMA.



XII. PROPOSED PROJECT BUDGET & FEE SCHEDULE The following proposed project budget is a not to exceed, lump sum fee, to achieve a FEMA-Approved hazard mitigation plan for Larimer County and its participating communities and districts. The proposed Technical Approach has been developed with the intent to fully utilize available Federal grant funding to implement a successful and implementable HMP. The total cost of labor and expenses is Eighty-Four Thousand, Seven-Hundred and Fifty Dollars ($84,750.00).

The following Table presents our Team Personnel’s hourly rates:

The following Table presents the subtotal by Task:

Team Personnel Hourly Rate

Michael Garner $154

Caraly Foreman $159

Misty Berriman $85

Melinda Hutcherson $83

Jeremy Call $158

Miriam McGilvray $99

Kristy Bruce $91

Jeff Stevens $175

Ariel Siegel $110

Project Task Subtotal (including all related expenses)

Task 1: Organize Resources $18,316

Task 2: Hazard Identification & Risk Assessment (HIRA) $35,082

Task 3: Update Mitigation Strategy $18,352

Task 4: Plan Drafting, Monitoring, & Adoption $13,000

Total Budget $84,750



XIII. RELEVANT PROJECT EXPERIENCE / REFERENCES Project Highlights

Hazard Mitigation Plan Update

Ouray County, Colorado

CDRM lead the development of Ouray County’s hazard mitigation plan, which received FEMA approval in December 2019 without any FEMA suggested edits or comments. This successful HMP was completed on budget and according to the proposed schedule, and proved to be a successful community planning effort.

CDRM coordinated closely with the planning team to bring together collective data and resources to analyze risks and vulnerability throughout the county. The HMP and planning process treated each jurisdiction individually resulting in their own localized section of the resulting planning document. Local risks and vulnerability were considered and analyzed to evaluate essential strategies to reduce short and long-term risks to life, property, and the environment.

CDRM facilitated a series of in-person workshops throughout the planning process. He was in constant communication with the county lead and planning team throughout the project. He led all research and developed the main body of the HMP along with the individual jurisdictional appendices with hazard profiles, risk and vulnerability assessments, and critical infrastructure descriptions.

Hazard profiles included sixteen natural and human-caused hazards ranging from severe winter storms and blizzards to hazardous material incidents. The culmination of the project resulted in the development of local mitigation strategies specific to each jurisdictions’ exposure and impacts by identified hazards. This plan included identifying and analyzing a comprehensive range of specific mitigation actions and projects being considered to reduce the effects of each hazard, with emphasis on new projects.

This plan also included a thorough review of all other existing county and jurisdictional plans, to ensure plan

integration across all planning efforts and to avoid conflicting mitigation strategies.

Project Features • HMP Planning and Outreach • GIS Mapping • Hazard Risk Assessments • Public Involvement Plan • Planning Team Workshops • Vulnerability and

Capabilities Assessments • Mitigation Action

Development • HAZUS Analysis • Completion of Local

Mitigation Plan Review Tool



Reference: Glenn Boyd Emergency Manager Phone: (970) 325-7273 Email: [email protected] Project Team: Michael Garner (worked directly with reference), Project Manager / Lead Planner (Synergy, formerly CDR Maguire); Misty Berriman (supported remotely), Risk Analyst (CDR Maguire) Original / Final Schedule: February 2019 – February 2020 / April 2019 – January 2020, Delay in kickoff due to contracting delays Lessons Learned: An engaged and supportive planning team is the largest component towards developing a true ‘community’ plan that can be successful. The Ouray planning team confirmed this fact for project manager Michael Garner, whose last similar experience was during the handful of Larimer County plans that he has assisted with over the years. Mitigation Strategy: The Mitigation Goals and Objectives for this plan are included below: Goal 1: Minimize Loss of Life and Injury from Anticipated Hazard Events

• Educate citizens about natural hazard events and ways to protect themselves • Complete local-level community wildfire protection plans to include evacuation routes and procedures as

well as re-entry procedures • Improve flash flood and debris flow warning and evacuation capabilities • Implement debris flow mitigation • Make travel safer on Highways 550 and 62, County Roads, and major corridors through the County • Provide training and equipment to responders and government officials • Update and expand all-hazard emergency response plans • Update building codes

Goal 2: Reduce the Potential Impact of Natural, Human-caused, and Technological Disasters on Public and Private Property, the Economy, Natural Environment, and Historic Resources

• Reduce flood impacts to the citizens of the City of Ouray, Town of Ridgway, and the County • Reduce debris flow impacts to public, private, and historic structures in City of Ouray • Reduce wildfire impacts to structures and response resources • Continue to reduce impacts of wildfire to future and existing development through land use planning,

subdivision reviews, permitting, and building codes • Update mapping of hazard areas, including flood, debris flow, wildfire, rockfall, and avalanche • Use updated risk maps to improve the risk assessment in future updates to this plan and to provide public

information • Reduce drought impacts • Provide training and equipment to responders and government officials • Update building codes

Goal 3: Reduce the Potential Impact of Natural, Human-caused, and Technological Disasters on Critical Facilities, Infrastructure, and Critical Support Services

• Protect critical facilities and assets at risk to flood, debris flows, or landslide • Protect critical facilities and assets at risk to wildfire




• Protect necessary communication infrastructure from multiple hazards (wildfire, lightning, windstorm, flood, extreme temperatures)

• Provide continuity of operations and continuity of government • Provide necessary support infrastructure • Review government capabilities for responding effectively to anticipated hazard events and upgrade

where possible • Reduce the impact and risk of potential terroristic attacks on critical facilities, infrastructure, and services

A summary of the risk assessment results is shown below. The ultimate prioritization of mitigation actions by the planning team focused on the risk assessment, in addition to the following additional inputs: social considerations, life safety, critical infrastructure, positive cost-benefit, economic impacts, availability of local funds, and alignment with other community objectives.



Hazard Mitigation Master Plan Region III (Albany and Carbon Counties), Wyoming

CDRM led creation and development of Region III’s hazard mitigation plan. This plan was able to meet project budget and schedule, and was approved by FEMA, without State or FEMA comments, in December of 2019.

This planning process helped to establish a hazard mitigation strategy that included input from all jurisdictions across the two counties. Major tasks included data collection and analysis, risk and vulnerability assessments, detailed public involvement, and development of a plan that included a wide-ranging mitigation strategy and implementation plan.

The ultimate purpose of the project was to develop a region-wide mitigation strategy that allows each county to plan and implement short- and long-term mitigation projects as they works towards building resiliency.

The result of this planning process led to status updates on 94 previous mitigation projects identified in the previous plans, in addition to development of 23 new projects.

Project Features • Full risk and vulnerability

assessment, including separate critical facility analysis

• Community-centric hazard and community profiles were developed

• Hazus modeling and information was developed for the hazards of flood and earthquake

• Development and implementation of a project-specific Public Involvement Plan.

• An in-depth community mitigation capabilities survey was conducted and utilized as part of the mitigation strategy development



References: Melinda Gibson State Hazard Mitigation Officer Phone: (307) 777-4914 Email: [email protected] Services: Hazard Mitigation Plan Local County Project References:

• Aimee Binning, Albany County Emergency Manager, 307-721-1815, [email protected]

• Ron Brown, Interim Carbon County Emergency Manager, 303-845-3028, [email protected]

Project Team: Michael Garner (worked directly with references), Project Manager / Lead Planner (Synergy, formerly CDR Maguire); Misty Berriman (supported remotely), Risk Analyst (CDR Maguire); Melinda Hutcherson (supported remotely), Risk Analyst (Synergy, formerly CDR Maguire) Original / Final Schedule: November 2018 – September 2019 / November 2018 – December 2019, Project delays were influenced by a number of factors, including: a mid-project staffing change in Carbon County EM leadership, this was a regional planning effort which tends to negatively impact local ownership and participation, and expanded individual community meetings to ensure all jurisdictions could adopt this plan. Lessons Learned: Although regional planning efforts are sometime necessary, due to limited funding and programmatic strategies, they require additional outreach and engagement and greatly benefit from engaged county project leadership. Although the Larimer County HMP is only a single county, its varied topographic and demographic aspects require a unique plan outreach and engagement strategy. Mitigation Strategy: The Mitigation Goals for this plan are included below:

A summary of the risk assessment results is shown below. The ultimate prioritization of mitigation actions by the planning team focused on the risk assessment, in addition to the following additional inputs: availability of local funds, critical infrastructure, positive cost-benefit, consequences of not implementing, and alignment with community strategies.









Town of North Providence, RI

CDRM lead the development of the North Providences hazard mitigation plan update (2018). This included the development of a robust hazard identification and risk assessment section, profiling 11 natural hazards.

Much of the planning project’s focus was to develop a successful mitigation strategy and to clearly show integration across the Town’s planning processes. Development of this updated mitigation strategy resulted in the identification of over 18 mitigation actions whose champions span across most every department.

A detailed plan maintenance and integration process was also created and documented as part of the HMP update process. The intent was to ensure this serves as a ‘living’ plan that will evolve over the next five years.

Project Features • HMP Meeting Facilitation

and Plan Development • GIS Mapping • Hazard Risk Assessments • Vulnerability and


Development • HAZUS Analysis • Comprehensive Plan Review

and Analysis • Local HMP Integration • Enhanced State Mitigation

Plan



Reference: John Silva Assistant Fire Chief Phone: (401) 231-8505 x302 Email: [email protected] Services: Hazard Mitigation Plan Project Team: Andre Duart, Project Manager (Synergy, formerly CDR Maguire); Jeff Stevens, Assistant Project Manager (iParametrics, formerly CDR Maguire) Original / Final Schedule: February 2017 – March 2018 / February 2017 – May 2018. Project delays were influenced by a change in Town EM duties and an extended comment and review period. Lessons Learned: Coordination and a good relationship with the state is crucial throughout the planning process and through approval and adoption. Mitigation Strategy: The Mitigation Goal for this project was: To reduce or eliminate the long-term risk to people and their property from the effects of natural hazards. The 17 resulting mitigation actions were all ranked on a scale of low-medium-high priority, considering FEMA’s STAPLEE methodology.




Comprehensive Plan and Mountain Resilience Plan, Hazard Mitigation Plan Update, Unmet Needs and Community Fragility Study

Larimer County, Colorado

Our Team has a great deal of experience working in and around Larimer County. Collectively and individually, we have completed many successful planning projects in Larimer. A summary of these efforts include:

Comprehensive Plan and Mountain Resilience Plan

Logan Simpson lead the development of Larimer County’s new Comprehensive Plan is a policy document that establishes a long-range framework for decision-making for the unincorporated areas of the county. Proposed project manager Michael Garner also contributed to this project. Phase 1, the Mountain Resilience Plan, focused on over 850,000 high risk acres and five river canyons that lead to Estes Park, Rocky Mountain National Park, a ski resort, and other tourist destinations in Northern Colorado. Following the catastrophic 2012 High Park Fire and 2013 floods, the county and its jurisdictions conducted numerous planning efforts and studies to benefit all aspects of the community. In addition to these county-led efforts, non-profit organizations prepared five watershed plans for all of the major rivers in Larimer County. The Mountain Resilience Plan was tasked with improving land use resiliency for future hazard events, accommodating the expected population growth and associated development, as well as synthesizing and building upon recommendations from recent planning efforts that were spurred by these disaster events, in order to anticipate and mitigate the increased social, economic, and environmental risks that the county faces.

The first phase of the plan created the opportunity for unincorporated communities in western Larimer County to establish a vision and capability to prepare subarea plans in the future. It emphasized resiliency policies and best practices, resulting in an evolving document that provides initiatives and planning tools to support communities throughout the county. During Phase 2, Larimer County mirrored the Mountain Resilience planning process for the eastern plains of Larimer County and created a county-wide Comprehensive Plan. Through a set of guiding principles and implementation strategies, the comprehensive plan provides policy guidance for future development, public services, and environmental protection.

Larimer County incorporated resiliency strategies in both phases of the Comprehensive Plan process to proactively mitigate disaster impacts and provide the capacity to continue supplying critical goods and services during emergency situations and throughout recovery. This pre-positions the county to re-assess traditional hazard mitigation, as it expands community preparation to the distribution and location of land

Project Features • Robust risk assessment

addressing all natural and human-caused hazards impacting the county

• CRS alignment to allow the City of Fort Collins to earn credits as part of the HMP

• Formal plan adoption by numerous special districts

• Detailed one-page Mitigation Action Guides detailing each mitigation action

• One of its kind community fragility study

• In-depth post disaster community needs assessment

• Comprehensive Plan update aligned to the State’s Resiliency Framework



uses, mobility options, buffering and siting requirement, growth patterns, provision of services, and regional coordination.

Hazard Mitigation Plan

Mr. Garner served as project manager and lead planner as he assisted Larimer County and all participating communities in updating their hazard mitigation plan. The project’s inclusive planning process was led by a diverse planning team of representatives from local jurisdictions, special districts, and local and regional agencies and organizations. We performed an in-depth risk and vulnerability assessment for all hazards profiled in the plan. This information, coupled with jurisdictional capability assessments and the previous plan’s mitigation project implementation, aided in the development of an updated and enhanced mitigation strategy. This plan was reviewed and approved by FEMA and adopted by participating communities. In addition, efforts were directed at CRS credits through the HMP planning process, for the City of Fort Collins.

Unmet Needs and Community Fragility Study

Our Team members also worked on the development of an Unmet Needs and Community Fragility Study for Larimer County, led by Synergy’s own Chief Operating Officer, Andre Duart. This unique project helped to build two important pieces of documentation for the county. The unmet needs portion helped to identify, and document remaining needs and gaps identified during the post-disaster recovery efforts of two recent federally-declared disasters: the 2013 floods and the 2012 High Park Wildfire. The first of its kind fragility study consisted of interviews and surveys across local and county governments, special districts, non-profit organizations, and the general public. The resulting fragility report is intended to help communities throughout the county to identify components of sustainability, so they can work towards becoming more resilient to future disaster events.



The information below is specific to the Comprehensive Plan and Mountain Resilience Plan, our Team’s most recent project with Larimer County: Reference: Matthew Lafferty Principle Planner Phone: (970) 498-7721 Email: [email protected] Project Team: Jeremy Call (worked directly with reference), Project Manager / Lead Planner (Logan Simpson); Michael Garner (worked directly with reference), Co-Project Manager / Hazards SME (Synergy, formerly CDR Maguire); Miriam McGilvray (worked directly with reference), Planner and Outreach (Logan Simpson), Kristy Bruce (supported off-site), Planner and Outreach (Logan Simpson) Original / Final Schedule: November 2016 – July 2019 / November 2016 – August 2019, Project delays were minimal. Some potential influencing factors include: BOCC election cycle and turn-over, coordination with municipal growth plans, and integration of Phase 1 and 2 into a single county-wide plan. Lessons Learned Goals and objectives: The breadth of Larimer County’s geography coupled with the pace and magnitude of anticipated growth required this project to take a strong regional collaboration approach not only as an important principle of the Comprehensive Plan, but also through the process of developing the plan. By establishing an intergovernmental partners committee to oversee the update process and working with leaders at the ground level, the county has created an opportunity to build in a culture of regional collaboration and coordination that can effectively address the increasing impacts associated with growth. As cities grow into the unincorporated county, facilitation and collaboration will become ever more critical to paving a proactive path forward to resolve issues that extend beyond political boundaries. Hazards, risks, vulnerabilities: Nobody is immune from the impacts of significant disruptions, and it is impossible to anticipate and prepare for all possible natural and economic events on a community. However, building robust community resilience within the county’s highest level document, the Comprehensive Plan, provides the best possible preparation for disruptions of all types. Prioritizing mitigation based on probability and severity of impact for each profiled project: Larimer County is diverse, demographically, economically, and geographically. More than half of the county’s 2,634 square miles is sparsely populated mountainous terrain, while the Front Range area encompasses one of the fastest growing urban areas in Colorado. In updating and re-envisioning the county’s policies through the Comprehensive Plan, it was important to address the mountain and Front Range areas in two separate phases. Moreover, the Mountain Resilience Plan analyzed eight watershed regions within the more vulnerable mountain areas individually, in order to understand location specific risks, challenges and opportunities. This approach not only enabled a more accessible public engagement strategy, but also resulted in more targeted policies and strategies.




Mitigation Strategy: The 2016 Larimer County HMP served as a significant input during development of the Comprehensive Plan. It was integrated as appropriate throughout both phases of the comprehensive plan. The comprehensive plan’s vantage point is at a much higher level than an HMP, so its focus was not on specific projects, but larger strategies and opportunities for implementation.




Division of Homeland Security and Emergency Management, State of Colorado

Michael Garner recently served as the project manager and lead planner supporting the State of Colorado in updating their State HMP (2018). This included the development of a robust hazard identification and risk assessment section. Profiling 33 natural and human-caused hazards, this risk assessment will serve as the baseline for several other State planning documents in addition to local HMPs.

Much of the planning project’s focus was to develop a successful mitigation strategy and to clearly show integration across the State’s planning processes. Development of this updated mitigation strategy resulted in the identification of over 30 mitigation actions whose champions span across most every State department.

A detailed plan maintenance and integration process was also created and documented as part of the State HMP. The intent was to ensure this serves as a ‘living’ plan that will evolve over the next five years.

Previously in 2013, Mr. Garner also assist the State in developing an updated risk and vulnerability assessment that was utilized in the State’s 2013 State HMP.

Project Features • HMP Meeting Facilitation

and Plan Development • GIS Mapping • Hazard Risk Assessments • Vulnerability and


Development • HAZUS Analysis • Comprehensive Plan Review

and Analysis • Local HMP Integration • Enhanced State Mitigation

Plan



Reference: Patricia Gavelda State and Local Hazard Mitigation Planning Manager Phone: (970) 749-8280 Email: [email protected] Services: Hazard Mitigation Plan Project Team: Michael Garner (worked directly with reference), Project Manager / Lead Planner (Synergy, formerly Michael Baker) Original / Final Schedule: August 2017 – July 2018 / August 2017 – November 2018, Project delays were due to a large planning team with sometimes conflicting priorities and changes to the ultimate project scope. Lessons Learned State-level planning projects oftentimes introduce additional complexities into a planning process. With multiple priorities, it is sometimes difficult to get full buy-in from all planning participants. The solution to this is to frequently engage the planning team, at both the group and individual levels when necessary. This is surely not a state-level only challenge and these lessons learned can be applied to all levels of planning. Mitigation Strategy: The Mitigation Goals and Objectives for this plan are included below.






The ultimate prioritization of mitigation actions by the planning team focused on the risk assessment, coupled with the criteria from the Colorado Resiliency Framework (below).





XIV. ADDITIONAL ADD-ON SERVICES Our Team has identified some auxiliary services that could be aligned with or appended to the HMP process. These additional proposed services would enable HMP plan participants to accomplish additional community goals, while leveraging efforts already being devoted to the HMP’s planning process. We will discuss additional details and costing, should there be community interest.

Grant Application Development We can work with the county to leverage available grants programs to help implement hazard mitigation projects and actions. We can help to identify and evaluate appropriate projects eligible for funding to assist in building a more resilient community. As the county is aware, FEMA does not accept incomplete mitigation planning or project grant sub-applications. Applications submitted to FEMA must meet the minimum eligibility criteria for all submittals, including but not limited to a scoping narrative (scope of work, work schedule, and detailed cost estimate) and forms. All mitigation project sub-applications must also include, proof of cost-effectiveness (e.g., Benefit Cost Analysis- BCA), feasibility and effectiveness, documentation of compliance with environmental and historic preservation laws, and forms.

We understand the latest FEMA HMA (e.g., HMGP, PDM and BRIC, FMA), FEMA PA, HUD CDBG, EDA, USDA, FHWA, NPS, et al related agency grant requirements and processes. Our Team can support the county in increasing its understanding and strategies in leveraging funds with additional traditional and alternative innovative financial and public-private-partnership (P3) resources. Our Team includes former federal, state, and local government planning, policy, and grant/funding specialists who offer extensive experience in developing, implementing, administering, and managing agency planning and grant programs.

Training / Exercises

We realize the importance of exercising plans to test their effectiveness for guiding response and recovery activities. To accomplish this, we are able to coordinate HSEEP exercises (tabletop, functional and full scale) for our clients to provide practice for prevention, vulnerability reduction, response, and recovery capabilities. Following the exercise, we provide an evaluation of the performance through After Action and Improvement Reports. We utilize the HSEEP- building block approach to provide a comprehensive exercise program that allows stakeholders to gradually increase their skills as the program builds in complexity. With seasoned, experienced HSEEP professionals and partners, we take care to follow the latest HSEEP guidance as it relates to planning meetings, documentation, and specific exercise elements. We have developed, facilitated, and conducted various exercises from weather-related events, to active shooters, to public health outbreaks, to mass evacuations. No matter the scenario, we are committed to delivering comprehensive, practical, and useful exercises to meet or exceed our clients’ needs.



Public Hazards Training / Education As part of past projects, we have successfully developed online content focused on educating a community’s general public about the risks that hazards pose and what they themselves can do to help mitigate those hazards. There are a number of tools available, ranging from E-Learning applications to interactive Story Maps that we could leverage for Larimer County.

Critical Infrastructure Database To aid in future risk assessment development and other EM planning efforts, we can assist communities with development of a GIS database that could enhance future hazard risk and vulnerability assessments. This database could also be developed to align with FEMA’s Hazus software to allow your local asset information to be imported utilizing the Comprehensive Data Management System (CDMS) tool that FEMA provides. We can develop the database schema and then train local county staff on how to build, develop, and maintain a robust inventory of critical infrastructure.

HMP Maintenance Updates / Meeting Facilitation To aid in future HMP maintenance efforts, we can also facilitate annual reviews and updates to this updated HMP. In addition to regrouping the planning team, efforts could also focus on informing the public of progress made and any updates to the HMP. Identification and tracking of other community planning efforts could also allow for improved integration and implementation of the HMP.

Documents

Multi-Jurisdictional Hazard Mitigation Plan · 2020-05-08 · construction management, emergency planning, and disaster recovery management organization. Throughout its history, CDRM