MSEDCL e-Tendering Contractor’s Guideworks.mahadiscom.in/eTender/jsp/msedcl/MSEDCL_e-Tendering_Contra… · MSEDCL e-Tendering Contractor’s Guide. MSEDCL e-Tendering Help-Contractor

MSEDCL e-Tendering Help-Contractor

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MSEDCL e-Tendering Contractor’s Guide


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Table Of Contents

Getting Started ...................................................................................................... 3 Getting Started ................................................................................................... 3

Understanding MSEDCL e-Tendering System ............................................... 3 Logging in ........................................................................................................... 4

Messages .............................................................................................................. 5 Sending Reply .................................................................................................... 5

Tenders ................................................................................................................. 7 Viewing Tender Details and Downloading Tender Documents .............................. 7 Bids ..................................................................................................................... 12

Creating New Bid ............................................................................................. 12 Submitting Bid .................................................................................................. 15 Abandoning Bid ................................................................................................ 18 Opening Bid ..................................................................................................... 19

Search ................................................................................................................. 20 Performing Simple Search ................................................................................ 20 Performing Advanced Search ........................................................................... 21

Profile .................................................................................................................. 22 Edit Profile ........................................................................................................ 22 Digitally Signing Documents ............................................................................. 24

List of figures ....................................................................................................... 25


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Getting Started The MSEDCL e-Tendering system is a web-based application for creating and publishing tenders and perform online bidding. To get started:

1. Click Start, point to Programs and then click Internet Explorer. 2. Type the URL in the address bar and then click the Go button. 3. The Home page of the MSEDCL e-Tendering system appears.

Understanding MSEDCL e-Tendering System Tabs There are 5 tabs in the application: Home, Tenders, Bids, Profile and Help. The Home page The Home page of the application is as shown in the following figure.


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Logging in This option helps you log in to the MSEDCL e-Tendering system. To log in to the system:

1. You can enter the log in information in the left-hand side pane. Figure 1 Log in pane

2. Enter your username in the Username field. 3. Enter the password in the Password field. 4. Click the Login button.


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Messages Sending Reply This option helps you reply to messages from MSEDCL authorities. To send reply:

1. Log in to the MSEDCL e-Tendering system with the user name and password provided by MSEDCL.

2. The Home page appears with a list Messages from Tendering Authorities. 3. Click the +more link to view all the messages in your inbox. 4. The List of Received Messages screen appears.

Figure 2 List of Received Messages screen

5. Click the subject/Tender Reference of the message to send reply. 6. The Reply Button will be disabled if the Reply by Date is passed away. 7. The Message Details screen appears.


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Figure 3 Message Details screen

8. Write the message in the Message area. 9. You can attach files by clicking the Browse… button under the Attach

Files field. 10. The Choose File dialog box appears. 11. Select the appropriate file and then click the Open button. 12. Notice that the path of the file is appeared in the field. 13. Click the Upload button. 14. The name of the file/s that you attached appears under the List of Files

Attached section. 15. Click the Send button to send the reply. 16. An error is shown if the Reply By Date is passed away saying “The

Message cannot be sent after the Reply by Date and Time”. 17. Click the Cancel button to cancel message sending.


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Tenders Viewing Tender Details and Downloading Tender Documents You can view and download the details of a tender published by MSEDCL. This feature helps you do that. To view and download details of a tender:

1. Log in to the system with your user name and password. 2. Navigate to the Tenders tab.

OR 3. Click Tender Listing on the navigation bar. 4. The Tenders Purchased screen appears.

Figure 4 Tenders Purchased screen

5. Click the +View All Public Tenders more link to view all the public tenders.

6. The Public Tenders screen appears. Figure 5 Public Tenders screen


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7. Select Under Jurisdiction of Office, and Location from respective drop down lists.

8. Click on Search button. 9. Click a tender number to view it details. 10. The View Tender Details screen appears.

Figure 6 View Tender Details screen

11. Click the Download button to download the Tender Document. However

Tender Documents will be downloadable only if the icon is available for the Tender.

12. Otherwise, Click the buy icon to purchase tender document and see details.

13. The Tender Document Purchase screen appears.


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Figure 7 Tender Document Purchase Screen

14. After saving Tender Purchase fee detail, Navigate to the Tenders tab.

OR 15.Click Tender Listing on the navigation bar. 16.The Tenders Purchased screen appears. Under the Download column, the status of purchase will be displayed. “Approval Pending” will be displayed if the Purchase is not approved by Accounts


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Figure 8 Tenders Purchased screen

17. Click icon to download the Tender Documents, for purchases that have been approved by Accounts.

18. Vendors having SSI certificates and Government certificates can apply for tender purchase exemption.

19. For getting exemption vendor needs to upload the certificate by navigating to Profile tab and then click on Upload SSI Certificate.

Figure 9 Upload SSI Certificate


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20. After attaching the certificates, Click the buy icon to purchase tender

document.

21. Select Mode of Payment as Exempted(SSI) and click on Submit For Approval

Figure 10 Tender Document Purchase

22. Documents will be submitted for approval and MSEDCL user will check the documents and if found appropriate will approve the tender purchase.

23. After the Documents are approved, you will be able to download the

Tender documents.


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Bids Creating New Bid This option helps you create a new bid in the MSEDCL e-Tendering system. To create a new bid:

1. Log in with your user name and password. 2. Navigate to the Bids tab. 3. Click Bid Listing on the left navigation bar. 4. The Bids screen appears.

Figure 11 Bids screen

5. Select the tender number from the Tender No drop-down list. 6. Click on Search button. 7. Tender version, Tender details, Issuing authority, Sale address location,

Submission address details and Date of submission are displayed.


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Figure 12 Bids Screen

8. If below screen appears then purchase Tender Document first, or if the Tender Document is purchase and you still get the “Please Purchase Tender for Start Bid Creation” then your Purchase is not yet approved by Accounts.

Figure 13 Bids Screen with Tender Purchase message details

9. Click the Start Bid Creation button. 10. The Upload Bid Documents screen appears.


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Figure 14 Upload Bid Documents Screen

11. You can attach only Digitally Signed bid documents from your local machine and upload them.

12. Type the name of the document in the Name field. 13. Select the appropriate type from the Bid Document Type drop-down list. 14. Select the file from your local folder by clicking the Browse... button. 15. Select the file and then click the Open button. 16. The path of the file appears in the Select File field. 17. Click the Attach button. 18. Attached files are displayed under List of Bid Documents for Tender

Number. 19. If you want to delete attached files, select check box next to name. 20. Click on Delete button. 21. Click on Cancel button. 22. The Bids Listing screen appears.


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Submitting Bid This option helps you submit a bid to MSEDCL. You can submit your bid as many times as required. However no bid can be submitted past the Bid Submission Closing Date & Time. To submit a bid:

1. Log in using your username and password. 2. Navigate to the Bids tab. 3. The Bids Listing screen appears.

Figure 15 Bids Listing Screen

4. Click the radio button next to the appropriate bid to select it. 5. Select the Submit option from the bottom left drop-down list. 6. Click the Process button. 7. The Fees Details screen is displayed.


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Figure 16 Fees Details screen

8. If Tender Document is Purchased, the Tender Processing Fee will be shown as Read Only and you will not be able to edit it.

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9. Select the radio buttons for mode of payment.


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10. Type the receipt number, address, amount in corresponding fields. 11. Select date from calendar in date of payment field. 12. Click on Save button. 13. Click on Next button. 14. The Submit Bid screen is displayed.

Figure 19 Submit Bid screen

15. Click the Dispatch Bid to MSEDCL button. 16. Message displayed as Bid dispatched to MSEDCL successfully. 17. Click on Cancel button.

18. Notice that the status of the bid is changed to Submitted in the Bids

screen.


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Abandoning Bid This option helps you abandon a bid. To abandon a bid:

1. Log in using your username and password. 2. Navigate to the Bids tab. 3. The Bids screen appears with the bids listing.

Figure 20 Bids screen

4. Click the radio button next to the appropriate bid to select it. 5. Select the Abandon option from the bottom left drop-down list. 6. Click the Process button. 7. Notice that the status of the bid is changed to Abandoned in the Bids

screen.


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Opening Bid This option helps you to conduct online bidding in the MSEDCL e-Tendering system. To open bid:

1. Navigate to the Bids tab. 2. Click Bid Opening on the navigation bar. 3. The Bid Opening screen appears.

Figure 21 Bid Opening screen

4. Select the appropriate tender number from the Tender No drop-down list. 5. Select the type of tender opening from the Opening Type drop-down list. 6. Click on Search button. 7. Notice that tender details, last date of submission and date and time of

opening are displayed. 8. Click the Join button. 9. The Logged-In Users list appears at the bottom of the screen.

Figure 22 Logged-In Users list screen

10. Click the View Bids button to view bids. 11. Click the Sign Out button to sign out from bidding.


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Search Performing Simple Search You can find a tender by performing simple search in MSEDCL e-Tendering system. To perform simple search:

1. Type the text in the Search field at the top right corner of the window. 2. Click the Search button. 3. The results of the search are displayed in the Search Results screen.

Figure 23 Search Results screen

4. Click the Search Again button, if you want to perform advanced search.


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Performing Advanced Search You can find a tender by performing advanced search in MSEDCL e-Tendering system. The search can be based on different criteria like tender number, tender name, scheduled sale opening date, scheduled pre bid date etc. To perform advanced search:

1. Click the Advanced Search link on the top right corner of the window. Figure 24 Advanced Search link

2. The Search screen appears. Figure 25 Search screen

3. Enter the relevant search criteria and then click the Search button. 4. The Search Results screen appears.

Figure 26 Search Results screen

5. Click the Search Again button, if you want to search further.


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Profile Edit Profile To edit company essential details:

1. Navigate to Profile tab. 2. The Edit Profile screen appears.

Figure 27 Edit Profile screen

3. You can only change the password. 4. Click the Next button, Edit Profile screen appears. 5. Click the View Details link to view representative details. 6. The Representative Details section appears.


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Figure 28 Contact Details screen

7. Fields are not editable to you. 8. Click the BACK button, to view company essential details. 9. Click the NEXT button, the Registration Fees Details screen appears.

Figure 29 Registration Fees Details Screen

10. Fields are not editable. 11. Click BACK button to view or go back to contact detail screen.


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Digitally Signing Documents How to Digitally Sign Documents:

1. Start SecureSign software 2. Click on Start->Program->SecureSign 3. SecureSign screen appears

Figure 30 SecureSign Screen

4. Click on the Ellipses button (…) 5. Navigate to the folder where the file to be signed is located and select the

file to be digitally signed 6. The File path and Name will be shown in the “Select File:” text box 7. Please ensure that the Token that contains the Digital Signature is

inserted in you computer 8. Click on the “Sign” button 9. A screen containing digital signatures in your Token will be displayed 10. Select the appropriate Digital Signature and click on the “Ok” button 11. A message indicating “Signature Applied successfully” and the location of

the digitally signed file will be displayed. 12. An extension of .sig will be appended to the file name. This is the digitally

signed file. Use this digitally signed file for your bid. 13. Note that all files to be attached to the bid should be digitally signed.


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List of figures Figure 1 Log in pane .............................................................................................. 4 Figure 2 List of Received Messages screen .......................................................... 5 Figure 3 Message Details screen .......................................................................... 6 Figure 4 Tenders Purchased screen ...................................................................... 7 Figure 5 Public Tenders screen ............................................................................. 7 Figure 6 View Tender Details screen ..................................................................... 8 Figure 7 Tender Document Purchase Screen ........................................................ 9 Figure 8 Tenders Purchased screen .................................................................... 10 Figure 9 Upload SSI Documents ......................................................................... 10 Figure 10 Tender Purchase Screen ..................................................................... 11 Figure 11 Bids screen .......................................................................................... 12 Figure 12 Bids Screen ......................................................................................... 13 Figure 13 Bids Screen with Tender Purchase message details ........................... 13 Figure 14 Upload Bid Documents Screen ............................................................ 14 Figure 15 Bids Listing Screen .............................................................................. 15 Figure 16 Fees Details screen ............................................................................. 16 Figure 17 Fees Details screen ............................................................................. 16 Figure 18 Fees Details screen ............................................................................. 17 Figure 19 Submit Bid screen ................................................................................ 17 Figure 20 Bids screen .......................................................................................... 18 Figure 21 Bid Opening screen ............................................................................. 19 Figure 22 Logged-In Users list screen ................................................................. 19 Figure 23 Search Results screen ......................................................................... 20 Figure 24 Advanced Search link .......................................................................... 21 Figure 25 Search screen...................................................................................... 21 Figure 26 Search Results screen ......................................................................... 21 Figure 27 Edit Profile screen ................................................................................ 22 Figure 28 Contact Details screen ......................................................................... 23 Figure 29 Registration Fees Details Screen ........................................................ 23 Figure 30 SecureSign Screen .............................................................................. 24