M.Sc. Tatjana M.Zupan; 22.02.2007 Republic of Slovenia E-legislation M.Sc. Tatjana M.Zupan Ministry for Public Administration

M.Sc. Tatjana M.Zupan; 22.02.2007

Republic of Slovenia

E-legislation

M.Sc. Tatjana M.Zupan

Ministry for Public Administration



RLS

Parliament

E-sessions

registersE-admin.

OAS

LP&LPSdb

EUdoc.

G2G - Integration of different ISs

Acts

State Communication Infrastructure

Servers

SIGOV-CA



Office automation system – IS for Legislation procedure

Ministries

Office of the

Secretary General

E- Sessions (standing committees, government)

= Legislation procedure

e-commerce among state institutions

Government Office

for Legislation


Parliament

Parliament IS



OAS Min2OAS Min1 OAS Min3

I/Omodule

I/Omodule

I/Omodule

RPS

OAS LS

I/Omodule

OAS GS

I/Omodule

OAS Parliament

I/Omodule


E-sessions

Parliament IS

E-democracy

The same platform

Document exchange system



MINISTRY

Government Office for

Regulations

Ministrys

Independent institutions

Translationg regulations

Proceedings of the proposal in

the Government

Proceedings of the proposal in the Parliament

Proposal of the Regulation

Reconcilation of the

regulations

Regulations of the Ministry

Regulations of the Government

Acts

INTERNET

Translated regulations

Register fo Regulations

Regulation of the Ministry

Regulation of the

Government

Act



•Archives and Archives Material Act

•Rules on selecting and delivering public archive materials to the archives

•Rules of procedure of the Government of the Republic of Macedonia

•Rules of procedure of the Parliament

•Decree on the document management by the public administration

•Official Journal of the Republic of Macedonia Act

•Decree on publication in the Official Gazette of the Republic of Macedonia

•Decree on computerised databases

•Act on the Access to Information of Public Character

•Decree on the delivery of information of public character

Office Automation SystemOffice Automation SystemLegislationLegislation



•Classification code list

•Code list of signs of assignments

•Code list of the key words (EUROVOC)

•Code list of institutions

•Code list of sorts of documents

•Code list of types of regulations

•Code list of phases in procedure (status)

Office Automation SystemOffice Automation SystemCode listsCode lists



[email protected] / O

MODULCommon

matters

OtherIS or Db

ElectronicalFAX

LPSdb

…..

Office Automation SystemOffice Automation SystemCentral pointCentral point



inputdocuments

[email protected]@[email protected]

I/O module

legislation

other documents

EPP number andarchive number

archive number

archive number

EPP number andarchive number

outputdocuments

RPM

Office Automation SystemOffice Automation System Central pointCentral point



Content of the record for all matters are:Content of the record for all matters are:•identification number -identification number - IDnmb IDnmb (classif.sign – successive number / year) => archive number (classif.sign – successive number / year) => archive number•citizen/customercitizen/customer•subjectsubject•status status •starting date of the matterstarting date of the matter•sign of assignationsign of assignation•term (time limit)term (time limit)•list of documents in the matterlist of documents in the matter•link to other matterslink to other matters•(key words)(key words)•(additional data)(additional data)

123-12-20052007-1122-0001

The additional data for legislative matters (get from the RPM at first call s of the function RPM_GET_EPP) are:•EPP (Evidencija Propisa u Pripremi)•title in Macedonian language•title in English language•acronym•sign of the phase in the procedure (status)•expire date for the preparation of the legislation in the ministry•expire date for the preparation of the legislation in the Government•expire date for the preparation of the legislation in the Parliament•expire date for the adoption of the legislation

IDnmb – archive number

EPP – Evidenčna oznaka Propisa u Pripremi

MOP – Makedonska Oznaka usvojenog Propisa

RP

M&

NP

AL

Office Automation SystemOffice Automation System



Service - function of a building block (e.g.: RPM, OAS) which implements a request/response mechanism. Request consists of input data to service (e.q.: Who and what), response is output from service and provides data for which the requestor asks.

OAS = Office Automation System - record of the legislationRPM = Register of the Macedonian LegislationRPMddb = RPM Document Data Base

OAS

RPM

LOCAL DOMAIN CENTRAL DOMAIN

RPM_GET_EPP

RPM_POST_STATUS

RPMDB_UPLOAD_DOC

RPMddb

Services to RPMServices to RPM



Office automation system

Legislative extension

RPM

Legislative database Adopted regulations

Legislative databaseRegulations in process

OG of Macedonia

NPAL

EUR-LEX

OJ

I/O System

Legislative database Adopted regulations

LOCAL DOMAIN GOVERNMENT DOMAIN INTERNET DOMAIN

Methodology and Guidelines for Methodology and Guidelines for legislative processlegislative process




Ministries

Office of the

Secretary General

E- Sessions (standing committees, government)

= Legislation procedure


Government Office

for Legislation


Parliament

Parliament IS



OAS Min2OAS Min1 OAS Min3

I/Omodule

I/Omodule

I/Omodule

RPS

OAS LS

I/Omodule

OAS GS

I/Omodule

OAS Parliament

I/Omodule

E-democracy

E-sessions

Parliament IS

E-democracy

The same platform

Document exchange system


Republic of SloveniaLegislation RegisterLegislation Register

National LegislationHarmonized LegislationEU LegislationRelations between National and EU LegislationRelations to institutions Tables of concordance




Republic of SloveniaE-democracy

E-uprava


Republic of SloveniaInstitution

X

InstitutionX

[email protected]

RAB suggestion

Employees

Expert revisers

Bearers

RAB Module

IT QualityAdministrative

operationsDINS

SALA-RIES

Government documents

Assigning

RAB Module

opinions, responses

Original documents

Flow scheme of suggestions for reduction of administrative burdens

Responses

HR AUCouncil for an

economy friendly PA

NGO

Inter-ministerial coordination

[email protected]

Information of public character

[email protected]

RAB suggestions

Coordinator

Minister’s Cabinet

Signature

Conclusion

Suggestions for RAB

opinions, responses

Resorna ministrstvaResorna

ministrstvaMinistries

Classification into matters

Guardian of RAB Module

Institution X

Ministry of PA

PUBLIC ADMINISTRATION

Remarks about government proposals

Suggestions for RAB regulations

[email protected]

book of rules

Other regulations (laws, executive acts)

- Examination from the viewpoint of RAB- Inter-ministerial coordination


Republic of SloveniaConclusion - IT

-Strategic Directions-Program of projects – Action plan-Project Management-State backbone-HW & SW-Central I/O point and OAS in each Ministry-Services-Help Desk-Information staff – internal!



•Legislation PortalLegislation Portal ( (Annual Government ProgramAnnual Government Program))

•Common rules - knowledgeCommon rules - knowledge

•Procedures definition – knowledgeProcedures definition – knowledge

•Payless access to RPM&RPMdbPayless access to RPM&RPMdb

•Payless access to OG on the InternetPayless access to OG on the Internet

•Payless access to information of Public InterestPayless access to information of Public Interest

Conclusion - general



Q & A









Ministrstvo domača stran



Vlada domača stran



Dz domača stran



Uradni list



rps



Political

Pressures Time Constraints

It takes less time to do the thing rightthan it does to explain why you did it wrong.

Documents

M.Sc. Tatjana M.Zupan; 22.02.2007 Republic of Slovenia E-legislation M.Sc. Tatjana M.Zupan Ministry for Public Administration