MS WordWith Ms Hennessey2014

Goal of class is to have you using MS Word smarter

• Don’t be satisfied with what you know or how you currently produce documents.

• Learn how to use new features and practice to master them

Working Journal Tips Note each Tutorial with content

highlights Practice on the Ribbon Pages Include links to helpful YouTube

Tutorials Include search tips to find helpful

links… hmmmm … What else can we keep here? Hyperlink Artifacts?

Mid Term Review coming up EOM

Your Newsletters#1 Shortcuts#2 Tables and Tutorials#3 Forms Developer and Templates

Always Include Ah-ha’s from the wee On new features or new uses of old ones Continue to add “newsletter” elementsHyperlink to Working Journal

BBTS November 2011

BBTS November 2011

BBTSApril 2012

BBTS Part A - Review Due April 8Hyperlink these artifacts in

your working journal Include Job Descriptions, Job

Ads, Cover Letter, Resume, and Application (basic w/template for grading

Self-rate yourself and place all materials in your portfolio

Big Bad Toy Store – Part A

Job Description (using Tables) Job Ads (refer to samples)Cover Letter (using templates)Resume (PowerPoint on the G:drive or

see latest suggested format from Career Solutions)

Application (using template, then forms)

Application Form You will need to include:

Fill in the blank Choose from List (Sales clerk, supervisor, etc.)

Check box (yes/no or something like that)

Modify online templates to a reasonable length Add your logo Be sure to PROTECT the form so the user

cannot modify anything you don’t intend for them to modify

Form Developer Create a short version of your application

using Forms You will send your application form (8m

tutorial) to me and a fellow student. Email it to me. I’ll fill out and return. Consider this your “test” on this unit. Our Newsletter edition #3 will highlight

Forms Developer and Templates features

On to BBTS: Part B

Newsletter Edition 3 TOPIC: Using Forms Developer and Templates

FORMS DEVELOPER – what do you think? Cool? TEMPLATES: Search the library of templates

available for use, tell us what you found When are these helpful? List Pro’s and Con’s

For example, did you use a template for your application? Cover letter? Newsletter? Resume?

Let’s continue to include any “ah-ha’s” on any feature

Incorporate a few more components required of a Newsletter (handout)

Housekeeping/Hiring Process

Handback Project ASee email for add’l helps and resourcesThe following slides will take us into our

BBTS simulation further We’ll review “Label” feature this week; how

would this work for business cards? Compare/Contrast using tables for business cards

Introduction to BBTS - Part B

Resume – from an employer perspective

LINK to words to use and NOT use on resume

Employer InsightsThe following typical, fictitious conversation among members of a hiring committee will help your students learn how to get and keep a job. After you read the remarks, click on the links below for workplace ethics materials that will turn your classroom into a work ethics laboratory.

4 examples on the next slides…

Being smart and possessing excellent technical skills are two parts of a three-part formula for success. Ask employers their No. 1 requirement for successful employees and they will use terms such as reliability, honesty, professional demeanor, good attitude, and similar workplace ethics and employability terms. To view classroom materials that teach these skills, click on the links below.

Example 1"Aaron seems smart. But I'd never recommend hiring him," Luke, the human resources interviewer, starts the conversation. "Aaron talked about being on a pick-up soccer team that plays every Thursday at 5:30. He said he'd have to be out the door by 5:15. We can't depend on him to be around when we need him. He's more interested in his personal life than in our company."

Example 2

Sasha, another interviewer, picks up on this thought, "I liked Natalie a lot," Sasha said, "and I was close to recommending her until she showed unrealistic expectations about what her role in the company would be. She's smart, but she's not ready for the amount of responsibility she wants."

Example 3

George, the third interviewer on the committee, comments, "I thought Rob was really strong until I checked out his references. He exaggerated his importance in his previous jobs. His employers didn't think he was nearly as important as Rob did."

Example 4Sasha adds, "I think we should bring Ashley back in. She has the right attitude about work, and her skills are almost as good as these three we thought were the top applicants. She didn't perform as well in the interviews because she's shy. Let's give her a second interview and see what happens."

Being smart and possessing excellent technical skills are two parts of a three-part formula for success

Ask employers their No. 1 requirement for successful employees and they will use terms such as reliability, honesty, professional demeanor, good attitude, and similar workplace ethics and employability terms.

Nearing the Mid-Term

Big Bad Toy Store – Part B

You got the job! Employment responsibilities &

expectations You will be opening the new Retail

Department

Business cardsLogos: Graphics… JUST FOR FUN GOOGLE.DOCS

Labels (also works for Business Cards)Letterhead 3m too quiet though for class (see next page for helps)

Envelops

Stop, Pause Questions? Discussion? Time to work?

Big Bad Toy Store – cont.Instructions: Business Card (Try Table, Template and Label

feature) Finish Logo, save for use – apply new graphics tools Email

You will send your application form (8m tutorial) to one of your applicants (classmates) using email.

Make sure you have a drop down for which job they are applying for

Make sure the document is protected You will also be receiving forms from your classmates,

right? Fill them out and return them by attachment to the BBTS contact using email.

PROJECT B – the email is an artifact too

Big Bad Toy Store – Part B2 Letterhead

Components of your letterhead  Separate with “INSERT SYMBOL”  WingDing or Web Ding

      Logo, Company Name, Address, Phone/Fax, website & Email

Graphics Atomic Learning Tutorials

for Drawing: 82465, 82467, 82469, 82470, 82482Grouping Objects tutorial <5mSearch “How to Group Images in Microsoft Word Documents”

Letter1. Confirm employment details, start date, hours, and

salary 2. Include any expectations a new employee would need as

they prepare to join you on their 1st day (How should they dress? Should they bring lunch? Etc.)

LogoHints: Simple, attractive design Consistent use on correspondence

Practice the Grouping Objects feature

Letterhead – What is it?

Business Letters These are not the

same as personal letters

What are they? Link to text. Link to samples.

Thank You Letter (from Interview, personal or business)

What do we know? Study Guide to Mid-Term

Newsletter Edition 4 Using MS Word on the job

List uses of MS Word in the workplace Highlight the use of the Graphics feature(s)

Include a graphic Add more Newsletter elements (handout) Remember to continue to include Ah-Ha’s

from the week

…due April 11, 2014

Big Bad Toy Store – Part C Memorandums / Proposals

(Consider both format and content)

Suggest new store layout for the Retail expansion [Sample]

Consider hours the store should be open Staffing? Do you need help?

Let’s Brainstorm on the possibilities

How to…

NoonMidnight6:30 a.m.9:15 p.m.

Working Journal Update today

This is your cumulative final artifact Include:

Notes on YouTube Tutorial Links Atomic Learning Links

Hyperlinks to Artifacts Newsletters BBTS parts A, B, C, etc.

Employment Packet (50pts) Wrap it up

Proposal/Memo with rationale to Owner:1. Store Layout, Hours, Schedule

Imported from Part C

2. Interview Questions/Notes (for file)3. Hire/Not Hired Scripts (for file)4. Reflection on the hiring process5. Import the Position Performance

Evaluation One document – Use Word Wisely

Challenges/FeedbackIn your Newsletter #5… Did you provide insights as to how to incorporate graphics and formatting to make a longer document flow more professionally? Examples: spell check, grammar, page number cross-references, consistent headings, fonts, spacing, orientation, etc.1. Import documents as objects or text correctly2. Format objects with text to allow flow

Don’t allow objects to truncate3. Use proper format – memo v letter4. Organize: Intro, Details, Summary

Don’t put too much on one page Keep related information together

Bottom Line: Use Word features to help you

Big Bad Toy Store – Part D Letters and Brochures

(Consider both format and content)

Advertisement Letter to customers (in block format) Enclose brochure (Project 7, instead of newsletter)

Promotion, enclose coupons

Make a Brochure in Word: http://www.youtube.com/watch?v=qMSNfuiIK0Y&feature=fvsr (4m)

Try the Mail Merge feature this week !! (next slide)

the Mail Merge feature1. Shows feature using Addresses in Excel

4m

2. Shows advanced usage (scottish accent, 15m)

No Newsletter This week let’s do the brochure (Project D) and

do it well. Tri-fold? Front and Back?? Mail Merge

Could be tricky, just sayin’ When you have the final draft complete, feel

free to print a final final to the color printer to submit

… due Friday, Oct 19

Review TEST: Top 25 features

List (10m)How many of these are mentioned in your Working Journal? Review Packet/Daily Work 50pts LinkThen… Exam Questions and Practice Tests:http://www.techulator.com/practicetests/CreateTest.aspx

Is your Working Journal this comprehensive?? It can be!

Big Bad Toy Store – Part E Employee Suggestions for Perks

(Tip: Part F assumes the “perk” is a trip)

Meeting Agenda Incentive Program

Note: The materials you bring to the meeting will describe the incentive program, what it entails, how employees can participate, what they need to do to win, etc.

- Try to get a spreadsheet started on how you will cover the costs of the “incentive/reward trip” using the proceeds from your brochure mailing about the store’s grand opening.

Tribute in Newsletter Format Use several features in MS Word… find

excuses to apply them to this document.- for example, ‘callout’ quote

Last assignment

Due Thursday, November 1st

Big Bad Toy Store – Part “F” for Final – Due Monday Oct 29

Conference and Budgeting

Travel Itinerary Excel Budget (insert into your document)

Tip: Increased sales from your Promotion should offset the expenses of the tripSample Excel file And Importing the file will allow updates to “link” into your word document

Import tutorial

Objective Test (poss. 25pts of 20pts)

Link emailed separately Covers more features than we did

so, practice and learn as you go Complete test independently and with

supervision, only Working Journal can be open – no direct Q/A are allowed during test Complete test during class (or schedule)

Show teacher final score for credithttp://www.techulator.com/practicetests/CreateTest.aspx

Working Journal - FINALI want this document to be something you are proud of. Worth 50 Test-Weighted Points Table of Contents

Critical – review how TABS work (8:36m) which includes a good example of the Bar tab

You WILL use TABS (2m) to format dot leaders in a Table of Contents

Table of Contents Tutorial (6m)

Working Journal - FINALI want this document to be something you are proud of. Due on Wed Worth 50 Test-Weighted Points Tutorials: Include dates and notes on

things you found helpful Hyperlink YouTube Links

Artifacts: You have completed lots of work in the form of newsletters, forms, brochures, and other employment related documents

Hyperlink Artifacts