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MS Word Notes 1
Part 1
What will Word
Processing Do for Me?
MicrosoftWordNotes
MS Word Notes 2
Objectives (1 of 2)
• Define word wrap, hard and soft returns• Distinguish between insert and overtype
modes• Describe Word screen elements• Create, save, retrieve, edit and print a
document• Spell check
MS Word Notes 3
Objectives (2 of 2)
• Describe AutoCorrect feature
• Use the thesaurus for synonyms and antonyms
• Use and customize the grammar check
MS Word Notes 4
Overview
• Word Processing software used to create documents
• Create your document• Save your document• Display your document on monitor and
revise as necessary• Print document any time in draft or final
form
MS Word Notes 5
Basics of Word Processing
• Word Wrap
• Hard Return vs. Soft Return
• Insertion Point
• Toggle Switch
• Insert Mode vs. Overtype Mode
MS Word Notes 6
Word Screen
Menu Bar / Status Bar
Minimize, restore and close buttons
Toolbars / Standard / Formatting
Horizontal Ruler / Vertical Ruler
Screen Tip / Office Assistant
MS Word Notes 7
The File Menu
• Save command
• Save as command
• Open command
MS Word Notes 8
TroubleshootingVocabulary
• View menu
• Normal view
• Page Layout view
• Show/Hide ¶ button
• Undo command
MS Word Notes 9
Vocabulary
• Spell Check
• Custom Dictionary
• AutoCorrect
• Thesaurus
• Grammar Check
• Backup
MS Word Notes 10
Part 2
Gaining Proficiency:
Editing and Formatting
MicrosoftWordNotes
MS Word Notes 11
Objectives(1 of 2)
• Define the select-then-do methodology• Use the clipboard and/or drag-and-drop
capability• Use the Find and Replace commands• Define and use scrolling• Distinguish and switch between Normal and
Page Layout views
MS Word Notes 12
Objectives(2 of 2)
• Define and use Typography elements• Use the Format Paragraph command• Use the Borders and Shading command• Describe and use the Undo and Redo
commands• Use the Page Setup command
MS Word Notes 13
Overview
• Editing - change the contents of your document
• Formatting - change the appearance of your document
• Change basic typography elements such as fonts
• Use shortcuts
• There are many ways to accomplish the same task
MS Word Notes 14
Select-Then-Do• Cut command• Copy command• Paste command• Drag-and-Drop• Clipboard• Undo command• Redo command
MS Word Notes 15
Find, Replace, and Go To Commands
• Find command• Replace command• Selection bar• Go To command• Case sensitive search• Case insensitive search• Whole word replacement• Automatic replacement• Wild card
MS Word Notes 16
Views
• Scrolling
• View menu
• Normal view
• Page Layout view
• Zoom command
MS Word Notes 17
Typography(1 of 2)
• Typography• Typeface
– Times New Roman
– Arial– Courier New
• Serif typeface• Sans serif typeface
MS Word Notes 18
Typography(2 of 2)
• Mono-spaced typeface
• Proportional typeface • Font• Type size• Point size• Format Font command
MS Word Notes 19
Page Setup Command
• Page Setup command– Portrait orientation
– Landscape orientation
– Margins
• Page break• Soft page break• Hard page break
MS Word Notes 20
Paragraph Formatting (1 of 2)
•Alignment
•Indents– Left indent– Right indent– Special indent– First line indent– Hanging indent
•Tab stop•Leader character•Line spacing
MS Word Notes 21
Paragraph Formatting(2 of 2)
• Format Paragraph command
• Widows and Orphans
• Borders and Shading command
• Drop shadow
• Format Painter
MS Word Notes 22
Part 3
Enhancing a Document:
The Web and Other Resources
MicrosoftWordNotes
MS Word Notes 23
Objectives(1 of 2)
• Describe object linking and embedding• Use Microsoft Clip Gallery• Use Format Picture command• Use WordArt• Describe Internet and World Wide Web
MS Word Notes 24
Objectives(2 of 2)
• Explain Web-enabled document concept
• Download Web resources to use in a document
• Insert footnote or endnote• Use wizards and templates• List wizards provided with Word
MS Word Notes 25
Overview
• How to enhance a document using Office and Internet resources
• Microsoft Clip Gallery
• Microsoft Word Art
• Internet resources
• Give credit to your sources
• Use wizards and templates to create professionally formatted documents
MS Word Notes 26
A Compound Document (1 of 2)
• OLE - Object Linking and Embedding• Object• Clipboard• Clip art• Microsoft Clip Gallery• Microsoft WordArt• WordArt toolbar
MS Word Notes 27
A Compound Document (2 of 2)
• Insert Picture command• Format Picture command• Picture toolbar• Crop• Sizing handles• Insert Symbol command• AutoCorrect• AutoFormat
MS Word Notes 28
Resources from the Net & Web
• Internet• WWW - World Wide Web• Hypertext document• Hypermedia• Hyperlink• Web enabled• Web toolbar
MS Word Notes 29
Copyright Protection
• Copyright• Public Domain• Fair Use exclusion• Footnote• Endnote• Insert Footnote command
MS Word Notes 30
Professional Formats
• Template
• Wizard– Agenda
wizard– Fax wizard– Resume
wizard
MS Word Notes 31
Part 4
Advanced Features: Outlines, Tables, Styles, and Sections
MicrosoftWordNotes
MS Word Notes 32
Objectives(1 of 2)
1. Create a bulleted or numbered list; Create an outline
2. Describe Outline view
3. Use Tables
4. Explain Styles
5. Use AutoFormat
6. Define a section
MS Word Notes 33
Objectives(2 of 2)
6. Explain section, character and paragraph formatting
7. Create a header and footer
8. Insert page numbers; Use Go To command
9. Create and update a Table of Contents
MS Word Notes 34
Overview • Advanced Features useful for term papers
• Show how to emphasize important items
• Show how to create an outline
• Introduce tables to arrange text, numbers and graphics
• Use styles for formatting
• Use Outline view
MS Word Notes 35
Bullets, Lists and OutlinesVocabulary
• Bulleted list
• Bullets and Numbering command
• Multilevel numbered list
• Numbered list
• Outline
MS Word Notes 36
Tables Vocabulary
• Cell
• Insert table command
• Tables feature
• Table menu
MS Word Notes 37
Styles Vocabulary
• Body text style• Character style• Default paragraph
font style• Format style
command
• Heading 1 style• Normal style• Paragraph style• Style• Style command
MS Word Notes 38
The Outline ViewVocabulary
• AutoFormat command
• Outline View
MS Word Notes 39
Part 5
Desktop Publishing:
Creating a Newsletter
ExploringMicrosoft
Word
MS Word Notes 40
Objectives(1 of 2)
1. Design a multicolumn newsletter; Use sections;
2. Describe advantage and disadvantage to using Newsletter Wizard.
3. Create a pull quote and a reverse.
4. Use Borders and Shading for emphasis.
MS Word Notes 41
Objectives(2 of 2)
5. Define typography; use styles to implement.
6. Use Insert Picture and Format Picture commands.
7. Use white space as a design element; understand importance of designing a grid.
MS Word Notes 42
Overview(1 of 2)
• Desktop Publishing evolved with faster computers, laser printers, and page composition software.
• Word can be used as a desktop publishing program.
MS Word Notes 43
Overview(2 of 2)
• Desktop Publishing is the merger of text with graphics without using external services.
• Saves you time and money
• Use basic graphic design techniques to create
a newsletter.
MS Word Notes 44
•Desktop Publishing•Reverse •Masthead•Pull Quote
rop cap
Newsletter Vocabulary (1 of 2)
Reverse
D
A pull quote adds interest and emphasizes
a key point.
MS Word Notes 45
Newsletter Vocabulary (2 of 2)
Clip art
• Bulleted list
a. Numbered list
Borders and Shading
MS Word Notes 46
Typography Vocabulary• Typography• Typeface• Font• Serif typeface• Sans serif typeface• Type size• Point size• Arial• Times New Roman• Columns command
MS Word Notes 47
Newsletter Wizard
• Newsletter Wizard
• Newspaper-style columns
• Section break
MS Word Notes 48
Elements of Graphic Design
• Grid
• Clip Art
• Format Picture
• Emphasis
• Insert Picture
• Microsoft Clip Gallery