MS Word 2010 - Stuff to Know How to Do

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MS Word 2010 Stuff to Know: How to…

AUTO TEXT 2

Select text / Insert / Quick Parts / AutoText 2

BIBLIOGRAPHY 2

References / Manage Sources / New 3

References / Bibliography / Insert Bibliography 3

CAPTIONS 4

Select Object / References / Insert Caption 4

COMMENTS 4

Review / New Comment 4

INDEX 5

References / Mark Entry 5

INSERTING IMAGES, CLIP ART, SHAPES,

ETC. 5

NONBREAKING HYPHENS AND SPACES

6

Ctrl + Shift + Hyphen 6

Ctrl + Shift + Spacebar 6

PAGE NUMBERING 6

PARAGRAPH STUFF 7

SEARCH AND NAVIGATE 8

View / Navigation Pane 8

SECTION BREAKS 8

Page Layout / Breaks 8

SHOW/HIDE 8

Home / Top right icon in Paragraph section 8

STYLES 9

Home / Style Arrow / Select Style / Click Arrow /

Modify 9

TABLE OF CONTENTS 9

References / Table of Contents 9

TABS 9

Home / Paragraph Arrow / Tabs button 10

TRANSLATION 10

Review tab 10

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MS Word 2010 Essentials How To


Auto Text A way to store parts of a Word document for inserting later, but with fewer keystrokes. Try the

following example: type “ABC Industrial Parts Limited” and make it an Auto Text by:

Select text / Insert / Quick Parts / AutoText

Now delete the text and start typing “ABC In” – by the letter “I” you should see a pop up window

showing the entire company name, hit enter and it will be inserted. AutoText also stores formatting

such as an address field:

ABC Industries Ltd

123 Somewhere Road

Vancouver, BC V1A 2B3

If the above address was saved to AutoText it would insert the address over 3 lines and aligned 2 inches

from the margin.

Bibliography You can insert a bibliography into your document if you have first saved the sources under what

Microsoft calls “Manage Sources”. Once all of your sources are entered you insert the bibliography. The

default is APA style but there are other source styles available.




References / Manage Sources / New

If you are unsure of how to enter the Author information, or if it is multiple authors, use the Edit feature

next to the Author field which opens another window with distinct fields for first and last names.

When ready to insert the bibliography:

References / Bibliography / Insert Bibliography




Captions Can add captions either above or below: images; tables; and embedded objects. As well, there is the

option to have them show on your table of contents.

Select Object / References / Insert Caption

Comments Comments can be added by the author or reviewers of a document.

Review / New Comment




Index

An index lists the terms and topics that are discussed in a document, along with the pages that they

appear on. To create an index, you first mark the index entries. Once all items are marked you insert the

index.

References / Mark Entry

Inserting Images, Clip Art, Shapes, etc. Once inserted there are 2 items that are used most often: text wrap and cropping. When any of these

inserted items are selected a “Tools” menu appears at the top of the Ribbon (e.g., Picture Tools,

Drawing Tools). Select the Format tab below the Tools tab. From here you can do all sorts of changes to

the object including:

Text wrap – used to position the object relative to the text near it.

Cropping – used to remove parts of the object.

Cropped

area




Nonbreaking Hyphens and Spaces

Ctrl + Shift + Hyphen

Ctrl + Shift + Spacebar Used to keep such things as phone numbers and names from being split over two lines.

Example of a phone number without nonbreaking spaces and hyphens:

With nonbreaking space and hyphen:

Page Numbering Inserted into the Header or Footer of the document. The trick to page numbering is to start in the last

section and work backwards in your document. Avoid selecting “Different First Page” and

select/deselect “Link to Previous Section” as required.

Always

deselect

This example

shows section 3 is

linked to section 2




Paragraph Stuff In general, if you don’t see something in the paragraph area of the ribbon (e.g., indenting paragraphs on

the right side), try selecting the paragraph arrow to open the Paragraph dialog box.

Widow/Orphan control

Stops single lines at the start, or end of a

paragraph, being isolated from the rest of the

paragraph on a different page. The default in Word

is to have this activated (guideline: keep it that

way).

Keep lines together

If you ever want to keep an entire paragraph

together on the same page rather than across two

pages select this option for the paragraph.

Home / Paragraph Arrow / Lines and Page Breaks

Default

settings




Search and Navigate

View / Navigation Pane Start typing your word to search (similar to Google’s Smart Search it will start guessing as soon as you

type your first letter).

Section breaks

Page Layout / Breaks Use Continuous or Next Page to change page formatting within the document. Section breaks are

essential to using headers and footers correctly.

Show/hide Used to see hidden codes such as section breaks and carriage returns.

Home / Top right icon in Paragraph section




Styles Styles should be used in every document. All of your Headings are used to create a Table of Contents.

As well, using styles allows you to quickly change font type, size, colour, emphasis, etc. To edit styles:

Home / Style Arrow / Select Style / Click Arrow / Modify

Table of Contents

References / Table of Contents Only works if you have applied the Heading styles to your document.

Tabs To insert tabs: View the ruler (View / Select Ruler). Click on the ruler and a left aligned tab stop will be

inserted (see example below). Other tab alignments are available such as Right Aligned, Center Aligned,

and Decimal aligned. Clicking on the tab image changes the type.

Style Arrow

Toggle to

change

alignment

Inserted at

3” mark




To edit tabs:

Home / Paragraph Arrow / Tabs button

Translation 3 options: translate entire document; translate selected text; or turn on/off mini translator

Mini Translator – when turned on use your cursor to point to a word or highlighted phrase and a

translation window will faintly appear above your cursor (similar to the short cut menu appearing when

you hover). It’s a bit tricky sometimes to get it to appear. Once it does appear, move your cursor to it to

fully see the translation.

Review tab


Documents

MS Word 2010 - Stuff to Know How to Do