MS Project Seminar

Eder J Alves, PMP

Program Manager

21 December 2009

Agenda

1. What’s a Project? Why Microsoft Project?

2. Brainstorm milestones and tasks with Project team.

3. Work Breakdown Structure.

4. Define dependencies between tasks.

5. Identify resources to complete project work.

6. Assign tasks to resources.

7. Create custom calendars to define working time.

8. Create a critical tasks schedule.

9. Create a project baseline.

10. Report progress to management.

What’s a Project? Why Microsoft Project?

� A project is a finite endeavor (having specific start and completion dates) undertaken to create a unique product or service which brings about beneficial change or added value;

� A project is a carefully defined set of activities that use resources(money, people, materials, energy, space, provisions, communication, motivation, etc.) to achieve the project goals and objectives;

� MS Project is a tool to help you to plan projects, manage and update project information, and communicate the status once the project is under way;

� Microsoft Project is designed exclusively to manage resource usage and project scheduling;

Brainstorm milestones and tasks with Project team

Placement10

...11

STA Constraints9

Netlist for Backend8

Test Bench7

Feature Complete RTL6

Pad ring5

Floor plan4

Integration & Test specification2

Test specifications3

Design specifications1

...11

Quality Process Update - Solid10

Follow-up Documentation Update9

Verification complete and all Final Views8

Block Guide Update7

Integration Ready6

Preliminary Release for Integration5

Quality Process - Planning4

Test specifications3

Design specifications2

Architectural Definition1

SoC IP

First WBS than others...

WBS is a tree structure, that permits summing of subordinate costs for

tasks, materials, etc., into their successively higher level “parent”

tasks, materials, etc.

Green Snake Project

IP Integration Verification DFT

eTPU

ACP

...

Build 1.0

Build 1.1

...

Understand PM Tools

The “Black Box”(algorithm)

Input

Task InformationTask NameDurationTask RelationshipsFixed CostsConstraints

ResourceInformationWhoAvailabilityCost

Output(Schedule)

GanttPERTResource Graph

The Input/Output Model

Tool

Starting a Project

Creating a Project

Ways to view Project Data

Charts can be either Gantt Charts or Network Diagram

Charts both of which are a diagrammatic

representation of the project data;

Forms contain the data relevant to a single specific

task or resource;

Sheets are a table of all the Tasks or all the Resources

that are part of the Project.

MS Project Menus – The Tool Bars

• Create a New blank file.• Open an existing File.• Save the current file• Perform a File Search• Print the active View• Print Preview the active view• Spell check the selection.• Cut the highlighted section to the

Clipboard• Copy the highlighted section to the

Clipboard• Paste from the Clipboard.• Format Painter.• Undo the previous action.• Insert a hyperlink Launch the Web

toolbar.

• Link the selected tasks with a Finish-to-Start relationship

• Unlink the selected tasks.• Split the selected tasks• Open the Task Information dialog box.• Attach a note to the current task.• Add Resources.• Publish Information.• Group Information.• Zoom in.• Zoom out.• Go to selected task.• Copy a static Picture so it can be used

in another application.• Display the Office Assistant

Back

Duration and Task Types

� Duration = Work ÷ Resource Units

Duration and Task Types

� Duration = Work ÷ Resource Units

Task Detail

Dependency Links

If you link tasks, Project will automatically update your schedule

when any part of your plan change.

Dependency Links

Predecessor A task whose start or finish date determines the start or finish

date of its successor task.

Successor A task whose start or finish date is driven by its predecessor task.

Create lag time and lead time

In Project, you can build in a delay between the finish of one task and the start of another. Or you can make one task overlap with another.

MS Project Language

Summary Task

EA The earliest possible time a task can start.SS The scheduled start time of the task.SE The scheduled end time of the task.LE The latest possible time a task can end.

Predecessor Task

Task A

Task B

Successor Task

EA SS SE LE

Total SlackDelay

Free Slack

Clarification of Terms

Task Information

Constraint task

It's recommended that you allow Project to use flexible constraints to calculate the start and finish dates for tasks based on the durations and task dependencies you enter.

http://office.microsoft.com/en-us/project/HP010307831033.aspx

Constraint task

You can set a deadline date for a task to keep track of

its finish date without locking the schedule without an

inflexible constraints.

http://office.microsoft.com/en-us/project/HP452952091033.aspx

Assigning Resources

You can sometimes make it worse when you try to change the data back to what you think it should be. This can create a “seesaw” effect, in which the values never equal what you intended. Using the Details Form, you can set the Units and Work values at the same time

Resolving Overlocations

Resource Usage view in the upper pane and the Gantt chart view in the lower pane

Leveling Delay

Calendar

Critical Path

A critical path is the sequence of project network activities which add up to the longest overall duration. This determines the shortest time possible to complete the project. Any delay of an activity on the critical path directly impacts the planned project completion date.

Critical Path

Text Styles

Baseline your project

Baseline is a common project management term. It refers to a set of data about your project that represents its state before the work actually began. In Project, a baseline is a copy of the Start, Finish, Work, and Cost for all the Resources and Assignments, plus Duration for all the Tasks in your project.

Percentage complete

Resource Usage with Percent Work Complete

Actual Work

Resource Usage view set up to record actual work

Tracking Gantt view

Baseline is a common project management term. It refers to a

set of data about your project that represents its state before the

work actually began. In Project, a baseline is a copy of the Start,

Finish, Work, and Cost for all the Resources and Assignments,

plus Duration for all the Tasks in your project.

Report progress to management.

MS Project Seminar

Eder J Alves, PMP

Program Manager

21 December 2009