MS-Project 2003 Training Slides_Dr Mohan.ppt

8/19/2019 MS-Project 2003 Training Slides_Dr Mohan.ppt

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Microsoft Project 2003

Seminar

Dr. Raja Mohan


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Step-by-Step

Step 1 Insert Project Start DateStep 2 ID 1: type project name “Garage”

Step 3 ID 2: type “Milestone Start”

Step !"stomi#e “Project !alen$ar”

Step % !"stomi#e “Date &ormat” ' (ayo"t Style

Step ) Insert Project *cti+ities

Step , Reso"rce Pool (ist - Insert Reso"rces inReso"rce Sheet

Step Insert Reso"rce Rate ' !ost o/ 0se

Step Insert Reso"rce De/ine$

Step 1 Insert D"ration stimate$


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Proposal : Supervisory Development Programme

Step-by-Step

Step 11 sta4lish “5as6 Depen$encies”

Step 12 &ormat net7or6 as “!ritical Path”

Step 13 &ormat 5e8t Style 9 “!ritical 5as6” as Re$

Step 1 Re+ie7 Project Sche$"le 7ith 5ime !onstraint '

Reso"rce !onstraintStep 1% Reso"rce (e+eling 9 Reallocate reso"rces on

*cti+ities 7ith h"ge &loat-time

Step 1) Reso"rce Sheet 9 Re+ie7 Reso"rces *+aila4le

Step 1, S"4mit Sche$"le /or *ppro+al.

Step 1 nce *ppro+e$;


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Step-by-Step

Step 21 >


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Step-by-Step

I.D. *$$itional &eat"re /or *$+ance (e+el

1 !"stomi#ing &iel$ 9 *cti+ity D"ration stimating

2 *naly#e !"m"lati+e !ost in 8cel 9 S-!"r+e

3 Pert - D"ration stimating

!"stomi#ing &iel$ -Prepare Progress !laim

% !apt"re MS Project =ie7 as Pict"re Graphic

) 0se Print Screen ' Screen !apt"re

, Sa+ing Project In/ormation as >e4 Page

Project Reporting &ormat 9 BCR Stan$ar$

Prepare “8tension o/ 5ime” (ogical *nalysis"sing “!ritical Path *nalysis” on MS Project/ormat


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Getting Started

Create a New Project


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Step 1:

Fixed the

Project

Start Date on

1"t# $arch 2%%&

Step 2:

Click !

Fixed Start Date on: 1"t# $arch 2%%&


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'o (iew or change Project Start Date

Go to:

9 Project;

9 Project In/ormation


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P)t C)r"er on the *ir"t cell

'hen 'ype yo)r project na+e


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'ype in ,o)r Project Na+e

Project Na+e i" Garage. "hown here


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!reate Project !alen$ar


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Go to

'ool".

Change /orking 'i+e.


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'ool"

Change /orking 'i+e


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*


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0n"ert in the Non- /orking Day" *or all the +onth"

N':De*a)lt i" Sat)rday S)nday a" Non- /orking day"

Step 1

Click here

Step 2

Click here

xa+ple

Change Sat)rday a" /orking day


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Step 2

Click here

Step 1

Click here



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Step 2

Click here

Step 1

Click here

Step 3: Scroll Down

'o Change

all the Sat)rday" a" /orking day"4

Click here4 then Scroll down the +onth"

5"hown in Step 36


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Sati"*ied7 Click !. #


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8iew

ption

'ool"

'o change Calendar 8iew

Go to:16 'ool"

26 ption

36 8iew

&6 Date For+at


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Insert Project 5as6E *cti+ities


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Garage Project Next Step 9 ow No#2:

'ype in $ile"tone Start5Project +)"t ha(e $ile"tone "tart Fini"h6

Milestone start


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Next Step 9 ow" ;elow:

'ype in all the acti(itie" de*ined

*ro+ the /;S


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! i ll j t ti iti 5/;S li t6


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!ey in all project acti(itie" 5/;S li"t6

N':

Project Pha"e or Prod)ct i" al"o keyed in

N t St 0 d t ll t k * h d t


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Next Step: 0ndent all ta"k o* each prod)ct

Step 1:


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'he Prod)ct i" ;>D letter"

Next Step: 0ndent Prod)ct 'a"k


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Next Step: 0ndent Prod)ct 'a"k

Step &


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It sho"l$ loo6 li6e thisFFFFF


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Reso"rce De/inition


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Go to e"o)rce Sheet

R h t


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Reso"rce sheet

!ey in

16 e"o)rce a(ailable26 Standard rate

36 (erti+e rate

!ey in e"o)rce" Na+e.

oo*er

'ool"


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ption"

'ool"

!hange Reso"rce "nit

&rom ? to Decimals

'ool"


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Sched)le

Deci+al

ption


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'o Sort e"o)rce =lphabetically


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'o Sort e"o)rce =lphabetically

Go to:

1.Project

2.Sort

3.


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Go back to Gantt Chart


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nter Planned e"o)rce"

Do)ble-click cell#!ey-in re"o)rce na+e )nit"

xa+ple: Carpenter@3A


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Insert 5as6 D"ration

Next Step: key in 'a"k D)ration


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N':

$ile"tone ta"k i"

Bero D)ration

Next Step: !ey in the D)ration o* each 'a"k


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Next Step: !ey in the D)ration o* each 'a"k

D N' key in D)ration o* S)++ary 'a"k

5Project Prod)ct"6


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"tabli"h 'a"k Dependencie"

5>ogic6


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"tabli"hing 'a"k Dependencie"

1.


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ption


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ncheck box

0n"ert 'a"k Dependencie"


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2SS

&FS

3-'ype" o* elation"hip"

FSH &inish-StartSS H Start-Start

FF H &inish-&inish

No relation"hip

Fill in all logic

*or each ta"k"



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2SS

&FS

N':

16 FS is the $e/a"lt logic

26 2SS H Ro7 2-Start-Start


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N':

$ile"tone Fini"h ha"

3->ogic"

For thi" exerci"e4

"e the 3-type"o* logic *reely#


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0* yo) ha(e proble+ in"erting

Predece""or"4

G ':16 Project

26 'a"k 0n*or+ation

Proble+ in in"erting


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Predece""or"

? Fini"h-Start

'a"k ow

>ogic

Proble+ in in"erting

Predece""or"4

G ':

Project

'a"k 0n*or+ation

Predece""or"

'hen 0n"ert: 0D >ogic


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Set @et7or6 Diagram as a

!ritical Path @et7or6

& t S h $ l


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&ormat Sche$"le as a

!ritical Path @et7or6

16 Click thi" /iard. 0con

For+atting Critical Path


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G a n t t C h a r t /

i D a r d

1# Click on Gantt Chart wiardE2# 'hen4 click Next.

3# Select dialog box Critical Path.

Click Fini"h.

?# Click For+at it.

# xit /iard.

For+atting Critical Path


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=ll 'a"k" "hown in D.

are on the Critical =cti(itie"

F tti ' t St l


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For+atting 'ext Style

9 Critical 'a"k"

5o /ormat 5e8t Style /or “!ritical 5as6s”;

i# Choo"e - For+at- 'ext Style

ii# Click the 'a"k adio b)tton4 "elect Critical

'a"k". a" the type

iii# Select Color ed.

i(# ,o) can al"o change the Font or Font "ie#

(# click !#


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Critical 'a"k"

Color ed


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Critical 'a"k will be "hown in ed Color.

8iew the Sched)le


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Go to:8iew4 'able4 Sched)le

>ook at the ta"k" with Slack"

(oo6 at the @on-!ritical 5as6s


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(oo6 at the @on !ritical 5as6s

>ook at Free Slack 'otal Slack

Network Diagra+ i" Co+plete


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Network Diagra+ i" Co+plete

1. nce complete$; S*=D the program

/itho)t a ba"eline.#

2. S"4mit program to yo"r 4oss /or appro+al

3. 5hen; "pon appro+al; s"4mit to clientcons"ltantJ.

. I/ agree$; then Sa(e a" ;a"eline.4 an$ 7ill

4e "se$ /or per/ormance reporting monthly

progress reportJ

Sa(e Project /itho)t a ;a"eline.


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j

=ppro(ed4 Sa(e with a ;a"eline.


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pp 4

'hen4 Click !

De(eloping C)"to+ /;S


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De(eloping C)"to+ /;S

&or c"stom >


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'ype SS.

Select

-N)

+ber".

Select =ny.


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0n"ert Col)+n - /;S

Choo"e 0n"ert. 9 Col)+n

0n the Field Na+e dialog box4

choo"e /;S4 click !

Create C)"to+ )tline Code"


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Create C)"to+ )tline Code"

&or c"stom "tline !o$es;

i# Choo"e - 'ool"- C)"to+ie- Field

ii# Click the 'a"k adio b)tton4 "elect )tline Code a" the

typeiii# click De*ine )tline Code co+plete the Code de*inition#

i(# Click the dit >ook)p 'able b)tton to create a li"t o*acceptable (al)e"#

(# For each ta"k *ro+ a pick-li"t type a character code to"elect# 'hi" exa+ple i" *or project pha"e"#

(i# 'ype a de"cription *or the code#(ii# 0n"ert the )tline Code-1 col)+n into the Gantt Chart

'able#

(iii# "ing the drop-down arrow a)to+atically pro(ided *or thepick-li"t4 choo"e the correct pha"e *or the "elected ta"k#


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dit >ook)p 'able *or )tline Code-1

0n"ert Col)+n


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Choo"e )tline Code-1.


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0n the Field Na+e will be )tline Code-1

0n the 'itle4 'ype: Project Pha"e.


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0n"ert Col)+n )tline Code-1.

'itle: Project Pha"e.

"ing the Drop-down arrow4

Choo"e the correct Pha"e

nder"tanding **ort-Dri(en


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nder"tanding **ort-Dri(en

Sched)ling

In Project Management; a tas6 is e//ort-

$ri+en i/ the tas6 $"ration +aries 7ith the

n"m4er o/ reso"rces assigne$.

9 To see the effects of Effort-Driven Scheduling,

choose:i !"iew# $ ! %ore "iews# $

ii Select !Task Entr

iii 'lick !ppl

8iew


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$ore 8iew"


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'a"k ntry

=pply


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=cti(ity 1

Cla"" xerci"e: nder"tanding **ort-Dri(en Sched)ling


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=dd an additional new re"o)rce click !

g g

=cti(ity 1

**ort-Dri(en Sched)ling


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=cti(ity 1 Note original d)ration i" 2 day"



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1 0n"ert 1 )nit

nter C



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0t ha" changed to 1#H day"

Cla"" xerci"e 2:

nder"tanding Non- **ort-Dri(en Sched)ling


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=cti(ity 3Choo"e another ta"k

)ncheck **ort-Dri(en ;ox

nder"tanding Non- **ort-Dri(en Sched)ling

=dd an additional re"o)rce )nit click !#

Non-**ort-Dri(en Sched)ling


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=cti(ity 3 Note original i" & day"

New re"o)rce" addedE 1 )nit

nter C

Non-**ort-Dri(en Sched)ling


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Note D)ration re+ain" )nchanged#


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Part 2

Project Reports

'o (iew all the Critical 'a"k" on a Project


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Filter *or: =ll 'a"k


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Filter *or: =ll 'a"k

Click: Critical

'hi" "how" all the Critical 'a"k" o* the project


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et)rn to Filter *or: =ll 'a"k


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Project Report Doc"ments


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5he /ollo7ing reports are to 4e s"4mitte$:1. Gantt !hart ntry ta4leJ

2. !ritical Path *cti+ities

3. 5a4le: Sche$"le in$icating early ' latestartE/inishJ

. *cti+ity D"ration stimates ' *ss"mptions

%. Reso"rce 5a4le ' stimates ' *ss"mptionsJ


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Progress 5rac6ing


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Go to:

1. 5ools2. 5rac6ing

3. 0p$ate project

. ntire project

%. C

0p$ate ntire Project


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Click !


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8iew Side ;ar 9 'racking Gantt.

See:


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;lack.


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Go to:8iew4 'able4 'racking

8iew


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'racking

'able:ntry

'racking

5rac6ing 5a4le


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>ook at the Project Planned I

/rite down the I on a "heet o* paper


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pdate all ta"k

Start Fini"h date#

=cti(ity that ha(e "tarted4

b)t not *ini"h4"tate I co+pleted

or this e*ercise,

+nsert soe dela&s


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=*ter )pdating4

>ook at the Project =ct)al I

/rite down the I on a "heet o* paper

/hat i" the 8ariance7777

=head or Delay777

Sa+e /ile in a different name


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Sa+e the reportK

Go to &ile; sa+e as;

' sa+e it in a different name


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Progress 0p$ating


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Go to:8iew4 'able4 8ariance

=ie7; 5a4le; =ariance


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>ook at the Fini"h 8ariance.

/hat i" the delay7777

=nalye the I delay day" o* delay

Reporting Doc"ments


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1. =ie7 all the other “5a4les”

2. =ie7 the Project “Reports”


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Part

=ariation r$ers

=ariation r$er Instr"ction


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Go 4ac6 to:

=ie7; 5a4le; ntry


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ntry

(oo6 at Project Fini"h Date


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/rite down thi" date

Cla"" xerci"e: 8## /ork"


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1. Lo" ha+e recei+e an instr"ction /rom S.. tocarry o"t an a$$itional 7or6 =..J.

2. 5hat =.. acti+ity can only start a/ter *cti+ity

ha$ /inish.3. 5he s"ccessor /or =.. *cti+ity is *cti+ity %

Note:

*cti+ity ' *cti+ity % re/ers to my sli$e only

*s /or yo"r e8ercise; select an acti+ity on the criticalpath.

!lic6 at *cti+ity %; then go “Insert” @e7 5as6


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0n"ert

New 'a"k


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Go to:

0n"ert. 9 New 'a"k.

(oo6 at the ne7 empty ro7then 6ey-in ne7 tas6 “=..1”


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then 6ey in ne7 tas6 =..1

'ype in 8 1.

0n"ert >ogic.

8## 1 H

(ogic no. re/ers to

ro7 a4o+e

J

S ) c c e

" " o r =

c t i ( i t y t o 8

i " t h e

a c t i ( i t

y b e l o

w i t#

(oo6 at Project Fini"h Date


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/rite down thi" date

/hat i" the di**erence77

5he 5ime-//ect o/ =


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1. 5he $i//erence 4et7een the t7o $ates

tells yo" the e//ect o/ the = acti+ity.

2. *t s"ch; yo" 7ill 4e entitle$ /or 5sho"l$ any $elay arises.

3. >hen that = acti+ity is complete$;

an$ a $elay is 6no7ne$; yo" nee$ toser+e notice to S.. on the $elay.


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'o copy $icro"o*t Project 0+age to

Power Point Pre"entation 0+age


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For Power Point Pre"entation

'o copy graphic4G ':

Ca+era 0con

Click: to G0F 0+age File

Click: !


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K =

Documents

MS-Project 2003 Training Slides_Dr Mohan.ppt