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Presentation on Electronic Tendering to the Information Infrastructure Advisory Committee Friday 29 September 2000. Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting. Goals of E-tendering. Through E-tendering, we aim - - PowerPoint PPT Presentation
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Ms Joyce Tam, Principal Assistant Secretaryfor Information Technology and Broadcasting
Presentation onElectronic Tendering to the
Information Infrastructure Advisory CommitteeFriday 29 September 2000
Goals of E-tendering
Through E-tendering, we aim -
• To promote the wider use of IT and e-commerce with Government taking the lead
• To extend the reach of tender invitation so as to obtain more competitive offers
• To streamline the Government procurement process
2
Tender BoardsGovernment procurement authorities
Central Tender Board
Secretary for the Treasury
Above prescribed limits of other tender boards
GSD Tender Board
Deputy Director ofGovernment Supplies
Not exceeding $10M
Marine Dept. Tender Board
Deputy Director of Marine
Not exceeding $5M
Public Works Tender Board
Deputy Director ofArchitectural Services
Not exceeding $30M
Printing Dept. Tender Board
Government Printer
Not exceeding $5M
3
Contract types Number ofcontracts in1999-2000
%
GSD managed non-works contracts notexceeding $10M each
3688 88.3%
GSD managed non-works contractsexceeding $10M each
202 4.8%
WB managed workscontracts not exceeding$30M each
140 3.4%
WB managed workscontracts exceeding$30M each
114 2.7%
PD managed contracts 14 0.3%MD managed contracts 18 0.4%
Breakdown of Contract TypesNumber of contracts
4
Contract types TotalContract
Value1999-2000
%
GSD managed non-workscontracts not exceeding$10M each
$2,118M 8.2%
GSD managed non-workscontracts exceeding $10Meach
$4,430M 17.2%
WB managed workscontracts not exceeding$30M each
$177M 0.7%
WB managed workscontracts exceeding $30Meach
$19,040M 73.7%
PD managed contracts $33M 0.1%MD managed contracts $35M 0.1%
Breakdown of Contract TypesContract value
• Fewer contracts, but high contract value and more parties involved
• Bulky tender document and proposal• Special technical requirements on
electronic file format (e.g. plans, technical drawings, etc.)
• Relatively confined group of suppliers• Industry practices
E-tendering for Works ContractsCharacteristics of works contracts
6
Stage 1Survey on Electronic Tendering• A survey was conducted by the Hong Kong
Productivity Council (HKPC) in early 2000• Major findings include –
• 83% of the firms supported E-tendering and intend to participate
• 56% of the firms perceived savings in operational expenditure with E-tendering
• Estimated total savings in the industry can reach $33 million per annum
• Major concerns include security, confidentiality, authentication, virus attack and legal issues
E-tendering for Works Contracts
7
E-tendering for Works Contracts
Stage 2Electronic Dissemination of TenderDocuments by CD-ROM
• Started 25 August 2000 for all public works contracts.
• Distribution of electronic files containing the contents of tender documents
• Distribution of hard copy documents continues
• Specified formats for electronic files• Internet dissemination to be considered in
due course 8
E-tendering for Works Contracts
Stage 3
Electronic Submission of Tenders
• Currently being studied.• Implementation framework to be delivered in
early 2001.
9
E-tendering for Works Contracts
Beyond Stage 3Electronic Service Delivery (ESD) forWorks Project• Works Bureau to conduct a consultancy study on
ESD for works project. The study will commence in late 2000 and take one year to complete.
• Possible ESD applications -
• Electronic exchange of planning and design information in feasibility study and design;
• Electronic exchange of utilities information;• Electronic tendering• Electronic contract administration
10
• to extend ETS to cover non-works contracts of higher value
• to extend ETS for use by other Government agencies
• to consider E-tendering for works contracts
• to consider other E-procurement initiatives
Future Directions
11
Thank you