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Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Presentation on Electronic Tendering to the Information Infrastructure Advisory Committee Friday 29 September 2000

Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

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Presentation on Electronic Tendering to the Information Infrastructure Advisory Committee Friday 29 September 2000. Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting. Goals of E-tendering. Through E-tendering, we aim - - PowerPoint PPT Presentation

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Page 1: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

Ms Joyce Tam, Principal Assistant Secretaryfor Information Technology and Broadcasting

Presentation onElectronic Tendering to the

Information Infrastructure Advisory CommitteeFriday 29 September 2000

Page 2: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

Goals of E-tendering

Through E-tendering, we aim -

• To promote the wider use of IT and e-commerce with Government taking the lead

• To extend the reach of tender invitation so as to obtain more competitive offers

• To streamline the Government procurement process

2

Page 3: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

Tender BoardsGovernment procurement authorities

Central Tender Board

Secretary for the Treasury

Above prescribed limits of other tender boards

GSD Tender Board

Deputy Director ofGovernment Supplies

Not exceeding $10M

Marine Dept. Tender Board

Deputy Director of Marine

Not exceeding $5M

Public Works Tender Board

Deputy Director ofArchitectural Services

Not exceeding $30M

Printing Dept. Tender Board

Government Printer

Not exceeding $5M

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Page 4: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

Contract types Number ofcontracts in1999-2000

%

GSD managed non-works contracts notexceeding $10M each

3688 88.3%

GSD managed non-works contractsexceeding $10M each

202 4.8%

WB managed workscontracts not exceeding$30M each

140 3.4%

WB managed workscontracts exceeding$30M each

114 2.7%

PD managed contracts 14 0.3%MD managed contracts 18 0.4%

Breakdown of Contract TypesNumber of contracts

4

Page 5: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

Contract types TotalContract

Value1999-2000

%

GSD managed non-workscontracts not exceeding$10M each

$2,118M 8.2%

GSD managed non-workscontracts exceeding $10Meach

$4,430M 17.2%

WB managed workscontracts not exceeding$30M each

$177M 0.7%

WB managed workscontracts exceeding $30Meach

$19,040M 73.7%

PD managed contracts $33M 0.1%MD managed contracts $35M 0.1%

Breakdown of Contract TypesContract value

Page 6: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

• Fewer contracts, but high contract value and more parties involved

• Bulky tender document and proposal• Special technical requirements on

electronic file format (e.g. plans, technical drawings, etc.)

• Relatively confined group of suppliers• Industry practices

E-tendering for Works ContractsCharacteristics of works contracts

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Page 7: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

Stage 1Survey on Electronic Tendering• A survey was conducted by the Hong Kong

Productivity Council (HKPC) in early 2000• Major findings include –

• 83% of the firms supported E-tendering and intend to participate

• 56% of the firms perceived savings in operational expenditure with E-tendering

• Estimated total savings in the industry can reach $33 million per annum

• Major concerns include security, confidentiality, authentication, virus attack and legal issues

E-tendering for Works Contracts

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Page 8: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

E-tendering for Works Contracts

Stage 2Electronic Dissemination of TenderDocuments by CD-ROM

• Started 25 August 2000 for all public works contracts.

• Distribution of electronic files containing the contents of tender documents

• Distribution of hard copy documents continues

• Specified formats for electronic files• Internet dissemination to be considered in

due course 8

Page 9: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

E-tendering for Works Contracts

Stage 3

Electronic Submission of Tenders

• Currently being studied.• Implementation framework to be delivered in

early 2001.

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Page 10: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

E-tendering for Works Contracts

Beyond Stage 3Electronic Service Delivery (ESD) forWorks Project• Works Bureau to conduct a consultancy study on

ESD for works project. The study will commence in late 2000 and take one year to complete.

• Possible ESD applications -

• Electronic exchange of planning and design information in feasibility study and design;

• Electronic exchange of utilities information;• Electronic tendering• Electronic contract administration

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Page 11: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

• to extend ETS to cover non-works contracts of higher value

• to extend ETS for use by other Government agencies

• to consider E-tendering for works contracts

• to consider other E-procurement initiatives

Future Directions

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Page 12: Ms Joyce Tam, Principal Assistant Secretary for Information Technology and Broadcasting

Thank you