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Pine-Richland Band Booster Parent Meeting Season Kick-Off Meeting, Wednesday, August 9, 6:30 p.m., PRHS Auditorium
Meeting Minutes In Attendance: Lurrene Parker, Lisa Gaffey, Jill Gruber, Dan Kerr, Denise Malchano, Linda Germ, Beth Farbacher, Dineen O’Leary, Peg Kozej, Matthew & Amy Bille, Linda Romano, Kathy Bauer, Karen Brudy, Andrea Lott, Mark Tamburri, Amy Smithgall, Mike & Laura Stephen, Trish Golla, Shannon Lukez, M Duran, Faithann Mustovic, Lisa Harby, Michelle Tomicek, Deb Stegman, Kitt Starr, Amy Baxter, Connie Mikus, Dale Mikus, Janice Wolff, Patty Tobin, Sherry Tubber, Akbar Akbari Esfahani, Eric & Vicki Melby, Kristin Gray, Julie Culos, Darlene Becker, Sam & Jim Buffer, Jennifer Walko, Karen Sabol, Beth Leonard, Carrie Catalano, Denise Kerr, David Cole, Jennifer Roth, Peggy Chan, Mark Gruber, Leslie O’Nan, Shelly Lees, Kathy Roberts, Kelly Sanguigni, Dawn Landis, Kathy Patrignani, John Bober, Joyce Bober, Jeff Elmn, Matt Imhof, Irene Katres, Diane Ebner, Deanne & Steve Braksator, Bill Sannon, Sandi Starr, Bill Hirsch, Carla Loftus, Nadene Henderson (fotte), Sue Wittmann (Jackson), Nancy Jones, Jane Buss, Helen McCarthy, Robyn Del Vecchio, Lori Kwasnick, John Hoffman, Jr., Melanie Koenig, Susan Martinez, Christine Krill, John Zirckel, Erica Manaco, Angela Gross, Chris Rudlph, Ami Moore, Joe & Paula Connolly, Dandida Greco, Kristin Marcaskey, AJ Sharon, John Wallace, Denise Roach, Sarah Dougal, Cari Stewart, Michelle English, Amy Worthington, Elaine Szalay, Denise Kornbau, Mary Nix, Joe Senita, Taniya Tripurana, Susan Michel, Beth Pohlod, Dave Roskin, Diane Rosenbaum, Chuck & Julie Holm, Mike Rosenberg, Carla & Geoff Meyer, Kathy Newport, Sheila Baulduff, Christine Plaza, Kevin & Sandy Rowlands, Janet Briski, Mary Folmer, Denise Layne, Tonya Kaib, Jack Porterfield, Robyn Wenzel, Anne Schubert, Lisa Mroz, Sandra Riggins, Marla Slayton, Eddie Slayton
Mr. Brian Scott, Director Notes Kids are doing great at Band Camp!
Parents are invited to an informal viewing of the show on Friday, August 11, 7 p.m. at PR Stadium. Parents are welcome to sit in the stands and view the runthrough of the show.
Kennywood Reminder: 8:45 Call Time; 6:45 p.m. students will report to buses to prepare for parade; 8:00 is parade. Important information will be provided to kids, included on the website, and sent in an email. If taking child home, must follow safety procedures provide on the information. When signing out your child, you must make visual contact with the chaperone. This is the procedure for all events.
Richland Community Parade, Saturday, August 12: Kids will sign up to participate on Thursday. Those students will meet at Richland Park Barn at 2:30p.m. in Band t-shirts and shorts.
Reminder – Teacher Performance on August 21, 7:30-8:15. Highlight of the school year kick off!
Tentative Additional Practice: To ensure ready for ESPN Game (first performance of the year),
may call an additional practice on August 23. Will determine based on progress during second
week of band camp.
Fall Sports: If your child participates in Fall Sports and there is a conflict with Band, please
contact Mr. Scott. He will work with the coaches and the students to resolve.
PR Band is a Safe Zone: We have a great tradition of being a place for everybody. Communicate
any concerns to Mr. Scott so we can continue this great tradition.
Communication any issues to Mr. Scott. Best way to reach him is via email. If no response,
please don’t hesitate to follow up.
Spring Trip tentatively end of April or beginning of May. Will communicate once board
approved.
Lurrene Parker, PRBB Vice President
Band Camp Schedule – also posted on Website calendar
PRBB is a 501(c)3
PRBB is now officially a 501(c) 3 organization.
Being "501(c)(3)" means that a particular nonprofit organization has been approved by
the Internal Revenue Service as a tax-exempt, charitable organization.
Exemption Requirements - 501(c)(3) Organizations. To be tax-exempt under
section501(c)(3) of the Internal Revenue Code, an organization must be organized and
operated exclusively for exempt purposes set forth in section 501(c)(3), and none of its
earnings may inure to any private shareholder or individual.
Part of Pine-Richland United Booster Organization (PRUBO)
Band holds Member-at-Large seat on PRUBO Board
PRBB complies with district policy 915
Largest Impact: Fundraising
Spring Band Trip Destination and trip details will be made available upon approval by the PRSD School Board. This
usually occurs in September. ALL trip chaperones must have independent volunteer clearances. The Chaperone List for all events has been determined based on Interests selected in Charms.
The Chaperone Chairs are in contact with this group and making assignments. Trip chaperones will be selected from this Chaperone List.
Individual fundraising done by students last year no longer carries over. Individual student accounts no longer exist.
THIS WEEK
Thursday, August 10
11:30am
Band Camp
Friday, August 11
11:30am
Band Camp
Saturday, August 12
2:30pm
Richland Community Day
Parade
(Section Leaders and Select
Groups
Details to follow…)
NEXT WEEK
Monday, August 14
12:00pm
Band Camp
Tuesday, August 15
12:00pm
Band Camp
Wednesday, August 16
12:00pm
Band Camp
7:00pm-9:30pm
Band Camp Pizza & Pool
Party
(Treesdale Community
Center)
Thursday, August 17
12:00pm
Band Camp
Friday, August 18
Kennywood Day
FOLLOWING WEEK
Monday, August 21
Opening Teacher
performance
7:30am (on stage)
Call Time (on stage)
Sunday, August 27
Football vs. Wayne on ESPN!
1:00pm
Call Time
2:30pm
Kick-Off
Home Game
Friday, September 1
Football vs. Mt. Lebo
6:00pm
Call Time
Home Game
Jill Gruber, PRBB Secretary How to Stay Informed
Band Booster Meetings Band Website
URL: https://pinerichlandband.wordpress.com Access from the PRSD website
www.pinerichland.org ~ Athletics & Activities ~ Band Information on Website
Home Page Latest News Calendar
Additional Resources Emails & Texts through Charms
Charms
PR Marching Band Utilizes a site called “Charms” to Manage Registration, Communication, and Spiritwear Store
Band information is emailed to families via Charms Texts for arrival to the school following away games and other events is communicated
via Charms Spiritwear Store is online – deadlines will be communicated via email and the website
We rely on parents to ensure contact information is correct. Volunteering (non-Chaperone)
Utilizing SignUp.com to recruit and manage volunteers Openings will be communicated via email and on the website If you need to change/cancel your volunteers commitment, please do this online so volunteer
openings are current on the site Spiritwear
Chair – Beth Ahearn – Thank you! SpiritWear Store is online in Charms Sales will occur throughout the year
Next Sale deadline is August 17 Must meet deadline to ensure your order is processed for that sale date Check Out & Process Payment in the Store – if you do not, your order will not be placed
Dan Kerr, PRBB Treasurer Treasurer’s Report
The boosters are on solid financial footing. Fiscal Year 2016-2017 closed on 6/30/17 with a cash balance of $51,337.25, of which $9,154.22
belongs to the Dance Team. Total operating & fundraising income from 2016-2017 was $163,425.72 and the expenses were
$166,880.41, resulting in a net operating loss of $3,454.69. It is typical for a Florida band trip year to have a loss (trip to Universal Studios); Profit in 2015-
2016 was $9,997.68.
The annual audit began in late July and is almost finished. As of 8/8/17 the cash balance is $66,151.40, of which $5,115.37 belongs to the Dance Team. Band Registration is ongoing. PRBB has received $16,547.00 to date. Expect to receive more
payments in August. 2017-2018 Budget
Lisa Gaffey, PRBB Vice President Benefits of Fundraising Each fundraiser benefits one of three components of the budget. GENERAL FUNDRAISING
Benefits the band as a whole Covers expenses not covered by the district budget Covers general band needs Includes small and large expenses (i.e. band trailer, music, and equipment)
TRIP FUND FUNDRAISING Benefits the band as a whole Reduces the overall cost of the spring band trip Reduces price of trip per student
P.R.O.F. POMERLEAU SCHOLARSHIP FUNDRAISING Benefits the PROF Kyle Pomerleau Scholarship Fund In memory of Class of 2014 graduate Kyle Pomerleau Annual minimum contribution goal of $1000
Pine-RichlandBandBoosters ActualFY
2016/2017 BudgetFY
2017/2018
Income Expenses Income Expenses Comments
OperatingIncome&Expenses
Dues&Uniforms 28,426.70 32,470.92 19,000.00 18,000.00 Nochangeinfees,noPirategameFY17-18
NewBandTrailer
0.00 22,000.00 NEWITEMFORFY17-18
Instruments&BandRoomSupplies
0.00 5,000.00 NEWITEMFORFY17-18
BandCampGraduateAssistants
0.00 1,200.00 NEWITEMFORFY17-18
PRFootballTickets 542.00 542.00 0.00 0.00 Runsthruschooldistrict
Concessions 34,151.64 20,625.22 42,000.00 24,000.00 6homegamesin2017season
TripContributions/expenses 4,008.60 50,143.71 0.00 30,800.00 NonFLAtripyear
InsuranceExp 0.00 1,211.00 0.00 1,211.00
SeniorNight/Book 1,470.00 886.00 1,600.00 900.00
Director'sFund 0.00 550.43 0.00 600.00
SpecialEvents-AVFestival 8,889.25 4,148.62 0.00 0.00 PRisnothostinganyfestivals
Scholarships 1,270.28 5,754.48 300.00 2,800.00 4*500scholarshipsplusPomerleau
Camps 0.00 3,035.00 0.00 3,100.00
Sr.Banquet 0.00 2,400.00 0.00 2,500.00
DanceTeam 10,536.01 8,394.31 7,440.00 7,802.00 infoprovidedbyDanceTeamtreasurer
Miscellaneous 169.25 2,413.48 50.00 200.00 postage,giftcards
FundraisingIncome&Expenses
Kennywood 23,826.00 18,644.84 26,000.00 20,000.00 Earlystartoftixsalesthissummer
BandSpiritWear 1,816.00 273.60 4,000.00 2,500.00 OnLineSpiritWearStorethruCharms
Stromboli 5,601.00 3,360.60 4,000.00 2,400.00 decreaseduetofundraisingchanges
Sports/MusicRaffles 20,010.00 1,504.50 20,000.00 1,200.002rafflesinnonFlatripyear;3inFlatripyears?
Pies 4,791.00 2,862.90 3,000.00 1,800.00 decreaseduetofundraisingchanges
Pierogies 4,833.00 2,550.75 3,000.00 1,600.00 decreaseduetofundraisingchanges
BakeSales 903.25 425.00 825.00 325.00 profitisdonatedtoPROFforPomerleauFund
MattressSale 4,930.00 0.00 4,500.00 0.00 Portionofproceedsusedtowardsbandtrip
HolidayGreens 2,299.00 1,501.04 0.00 0.00 eliminatedduetofundraisingchanges
EnjoyBooks 3,150.00 2,014.00 0.00 0.00 eliminatedduetofundraisingchanges
CandySale 1,802.74 1,168.01 0.00 0.00 eliminatedduetofundraisingchanges
Totals 163,425.72 166,880.41 135,715.00 149,938.00
OperatingProfit(Loss) -3,454.69 -14,223.00
General Fundraising Budget Items Drawn From General Fundraising
Trailer (out for bid now) General Band Needs (i.e. drum heads, music, etc.) Senior Banquet at Dave & Busters Insurance Instruments Drum Major Camp Pool Party Additional Snacks Band Letters Band Scholarships PROF Pomerleau Scholarship Year-End Awards Trip Subsidy Dance Team Year-End Event
Trip Fundraising Trip Fundraising changes per PRUBO, our 501(c)3 status, and associated IRS laws
As a 501(c)3, individual student accounts are prohibited Earned profits will be distributed for the benefit of the band as a whole Trip fundraisers will lower the overall cost of the spring trip Trip fundraisers will reduce overall cost of trip per student Everyone will benefit equally Details for each fundraiser will indicate what is expected of each band member
PROF Pomerleau Scholarship Fundraising Fundraising supports PROF Scholarship in Memory of Kyle Pomerleau
Member of the Band (tenor saxophone, bassoon) Member of Orchestra (cello) Tertiary in Pine-Richland graduating Class of 2014 Passed away on July 30, 2014, after a battle with cancer PRBB committed to supporting the scholarship annually Annual minimum contribution goal of $1000 Bake Sales at winter and spring concerts fund donation Annual “Orange Ribbon Tribute” at home football game generates donations (Coordinating
game date with Athletic Department) Annual “orange out” event(s) also held in his memory
Fundraising Allocation Specific fundraisers benefit each of the three budget components. GENERAL FUNDRAISING
Kennywood Ticket Band Spirit Wear Mattress Sale Concession Stand
Candy Stand TRIP FUND FUNDRAISING
Fall Sports Raffle Stromboli Sale Pie Sale Pierogi Sale Spring Sports & Music Raffle
P.R.O.F. POMERLEAU SCHOLARSHIP FUNDRAISING
Bake Sales at Winter and Spring Concerts Fundraising Chairs and Schedule – Thank you to our wonderful chairs!
PRBB Open Positions STROMBOLI SALE
Need to fill vacancy ASAP Early October fundraiser Manage sale and distribution of Jane’s Stromboli
NEXT YEAR 2018-2019 SCHOOL YEAR
FundraisingScheduleandChairs2017-2018
FUNDRAISER CHAIRPERSON(S) DATES BENEFIT
KennywoodTickets
BethFarbacher5/25/17thru9/15/17 GENERALFUND
BandSpiritWear
6/28/17thru7/15/17
GENERALFUNDBethAhearn 8/9/17thru8/21/17
[email protected] 11/1/17thru11/30/17
2/1/18thru3/7/18
FallSportsRaffle ChristinePlaza9/5/17thru10/20/17 TRIPFUND
Steelers&PenguinsTickets [email protected]
StromboliSaleJane'sStromboli
VACANCY 10/1/17thru10/10/17 TRIPFUND
CHAIR NEEDED
PieSaleJane'sStromboli
AmiMoore
10/10/17thru11/2/17 [email protected]
SheilaBaldauff
MattressSale
TonyaKaib11/4/17 GENERALFUND
PierogiSale
JillRoskin
1/2/18thru1/12/18 [email protected]
KarenJunker
SpringSports&MusicRaffle ChristinePlaza1/26/18thru2/9/18 TRIPFUND
Concert&PenguinsTickets [email protected]
BakeSalesatConcerts CindyMaloney11/29/17and5/7/18
P.R.O.F.POMERLEAUSCHOLARSHIPFUNDWinterandSpringConcerts [email protected]
ConcessionStand
TonyaKaib
2017-2018SchoolYear GENERALFUND
DeniseLayne
JaneBuss
CandyStand
CrystalWelker2017-2018SchoolYear GENERALFUND
It’s never too early to plan ahead! As the Class of 2018 graduates, will be vacancies for the 2018-2019 school year.
Fundraising Chairs Committee Chairs Board Members (Vice-President, Treasurer, and Secretary)
If you are interested in shadowing a current chair or board member this year, please contact Lisa Gaffey. Lisa assumes the role of president next year and will then be the only veteran board member. Please think about stepping up and joining the team! Fall Sports Raffle – Can you Donate?
If you have Steelers or Penguins tickets that you would be willing to donate for our Fall Raffle Prize Package, please contact Lisa Gaffey at [email protected].
Lurrene Parker, PRBB President Concessions & Candy Stand Concessions and Candy Stand are vital fundraisers
Team is off to a great start! Many options and shifts available for volunteering Read emails and check website to access SignUp.com link to these volunteer openings. Many thanks as we introduce our chairs!
Concession Stand Chairs Denise Layne Tonya Kaib Jane Buss Candy Stand Chair Crystal Welker Volunteer Update Thank you for your support, we need it! Thanks to the many, many parents that volunteer to help things run smoothly. It takes a lot of volunteers to assist our fantastic band and help them accomplish all that they do! Band Camp Thanks
Margaret Lacek and Dinner Supervisors Denise Malchano and Uniform Room Volunteers Cindy Maloney and Pool Party Volunteers Picture Day Volunteers
Committees Chairs
Chaperoning Tim and Janet Harris, Co-Chairs
Parent volunteers are utilized for each band event. Chaperones are highly encouraged to have independent volunteer clearances. The Chaperone List for all events has been determined based on Interests selected in Charms. The Chaperone Chairs are in contact with this group and making assignments.
Kennywood Tickets
Ticket Sales: 2000 Ride-All-Day Tickets - $32/ticket 500 Night Rider Tickets - $26/ticket Beth Farbacher - Ticket Sales coordinator
Tickets are valid most days of the season $10 surcharge on black-out days, which is still cheaper than regular $44.99 Kennywood ticket
Tickets are good all summer, not just Kennywood Day Season not over until September Tickets also available for purchase at Pine Community Center (checks only), Pine-Richland Youth Center, and Nextier Bank (Wexford Office Only). Questions? Contact Beth Farbacher. Football Ticket Sales
Immediately following meeting Board Members, Committee Chairs, and Fundraising Chairs purchase first Tickets will be sold by class following the order of the sign up sheets (i.e., senior parents first in
the order in which they signed up before the meeting) Sign-up sheets used to establish place in line
Committee Chair Email
BandCampDinners MargaretLacek [email protected]
ConcessionStand
TonyaKaib [email protected]
DeniseLayne [email protected]
JaneBuss [email protected]
CandyStand CrystalWelker [email protected]
ChaperonesTimHarris [email protected]
JanetHarris [email protected]
Fundraisers LisaGaffey [email protected]
KennywoodTickets BethFarbacher [email protected]
PictureDay LurreneParker [email protected]
PoolParty CindyMaloney [email protected]
SeniorBook JillBaxter [email protected]
SeniorNight AnnaSchmitt [email protected]
Snacks JulieMcLaughlin [email protected]
TripCoordinator SandyRowlands [email protected]
TrailerMaintenance KevinRowlands [email protected]
Uniforms
DeniseMalchano [email protected]
LisaFrick [email protected]
Helpers:SamanthaHutchinson,SheilaBauldauf,LindaGerm
Volunteerspot NancyJones [email protected]
People arriving after the start of the meeting will purchase last… after all grades of those signed up have had a chance to purchase
Reminder: If your student’s registration is not complete, you will be ineligible to purchase tickets.
Seat tickets sold as a set. Each set includes tickets for all 4 home games. Season Ticket Sets are $60 per seat for Box Seats and $40 per seat for Reserved Seats. Have your
checks ready to go – payable to Pine-Richland School District Maximum four (4) seats per family A seating chart will be projected during the ticket sales – it will be updated with seats sold.
When it is your turn to purchase, please be ready with the seats you want to purchase. Reminder: Parking passes are not being sold – this is for band parent section season tickets only
Next Meeting: Monday, September 11, 7 p.m., PRHS Band Room
