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MPM 3013 PROJECT MANAGEMENT
GROUP 5 - MACAM YES!
FINAL REPORT FOR PROJECT MANAGEMENT 2016
FUNDRAISING STATION GAME
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Table of Contents
1.0 GROUP PROFILE ........................................................................................................................... 3
1.1 GROUP DETAILS ........................................................................................................................ 3
1.2 ORGANISATION CHART ............................................................................................................ 4
2.0 SPECIAL REPORT .......................................................................................................................... 5
2.1 Event Details ............................................................................................................................. 5
2.2 MACAM YES! STATION GAME ................................................................................................. 5
2.3 MACAM YES! STATION GAME – THE SEPERATION ANXIETY ............................................. 6
2.4 MACAM YES! STATION GAME – THE OFFICE FLING ........................................................... 7
3.0 MACAM YES! VISUALS .................................................................................................................. 8
3.1 LOGO ........................................................................................................................................... 8
3.2 POSTER ....................................................................................................................................... 9
4.0 COMMUNICATION DOCUMENTATION ...................................................................................... 11
5.0 MINUTE MEETING ....................................................................................................................... 19
6.0 GANTT CHART ............................................................................................................................. 26
7.0 BUDGET AND SALES SUMMARY ................................................................................................ 27
8.0 MACAM YES! FACEBOOK PAGE INSIGHTS .............................................................................. 29
8.1 Facebook Insights .................................................................................................................. 29
9.0 MEETING PHOTOS ...................................................................................................................... 38
10.0 EVENT TIMELINE ...................................................................................................................... 40
11.0 ATTENDANCE ............................................................................................................................ 41
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1.0 GROUP PROFILE
1.1 GROUP DETAILS
1. Tan Huey Ling – 1122700279
(http://mile.mmu.edu.my/orion/1122700279/)
2. Amy Bok Li Ven – 1122700273
(https://mmls.mmu.edu.my/wordpress/1122700273/)
3. Siah Jing Ling – 1122701123
(https://mmls.mmu.edu.my/wordpress/1122701123/)
4. Pua Hui Lin – 1122701122
(https://mmls.mmu.edu.my/wordpress/1122701122/)
5. Foong See Min – 1122701593
(https://mmls.mmu.edu.my/wordpress/1122701593/)
6. Yap Shuk Shin – 1122701127
(https://mmls.mmu.edu.my/wordpress/1122701127/)
7. Lim Sook Koon – 1122700268
(https://mmls.mmu.edu.my/wordpress/1122700268/)
8. Atiya Lohwithee – 1112702559
(https://mmls.mmu.edu.my/wordpress/1112702559/)
9. Siow Sien Yie – 1122702004
(https://mmls.mmu.edu.my/wordpress/1122702004/)
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1.2 ORGANISATION CHART
PROJECT MANAGER
(TAN HUEY LING)
HUMAN RELATIONS
YAP SUK SHIN
SIOW SIEN YIE
TREASURER
PUA HUI LIN
YAP SHUK SHIN
SOCIAL MEDIA
FOONG SEE MIN
LOGISTICS
ATIYA LOHWITHEE
AMY BOK LI VEN
LIM SOOK KOON
SIAH JING LING
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2.0 SPECIAL REPORT
2.1 Event Details
Event Name : Macam Yes! Station Game
Date : 3rd February 2016
Venue : FCM Lobby, Multimedia University, Cyberjaya
Organiser : Group 5 - Macam Yes!
Supported By : Student Affairs Division (STAD)
Event Director : Tan Huey Ling
Target Audience : Multimedia University Cyberjaya Campus Students and
Lecturers, and Primary School Students from Cyberjaya
Macam Yes! Online Pages
Facebook: https://www.facebook.com/Macam-Yes-1668442466770137/
Orion: http://mile.mmu.edu.my/orion/1122700279b/
2.2 MACAM YES! STATION GAME
Group 5 - Macam Yes!, is one of the 20 groups in Creative Content and Multimedia
Showcase Fair (CCMSF) 2016, had conducted a station game, which includes two
types of games, The Seperation Anxiety and The Office Fling.
These two games taken one minute each to play and points would be record
and given during the participation. Participants are required to buy the ticket to
play these games as they have to achieve the highest score to win great prizes.
Participants are given 2 choices which are participants are required to pay RM 2 for
1 round (2 games) or RM5 for 3 rounds( 6 games). Participants are required to list
down their name and phone number on the tickets for prizes. Top 10 winners
announced on the leader board at the booth and we would be announced in our
Macam Yes! Facebook page as we would be giving out updates and teasers before
and during the fair.
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2.3 MACAM YES! STATION GAME – THE SEPERATION ANXIETY
The rules of game:
There are a lot of different types of buttons with different colours and 5 Paper
cups assigned with different colour given. Participants are to separate the buttons
according to colour in 1 minutes by using one hand. They only can pick up one
button at a time. Each button in the paper cup considers 1 point for the game.
Equipment needed:
5 Paper cups assigned with different colour (per one game)
Buttons
1 Table
Stopwatch
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2.4 MACAM YES! STATION GAME – THE OFFICE FLING
The rules of game:
There are total of 96 paper cups with different colours and unlimited of paper
bullets given. Participants are given 1 minute to shoot the paper bullets into the
paper cups by using the rubber that tied on chair. The different colours of paper
cups consider different point for the game.
Red colour = 10 points
Black colour = 8 points
Orange colour = 6 points
Dark blue colour = 4 points
Light blue colour = 2 points
White colour = 0 point
Equipment needed:
96 Paper cups assigned with different colour and pasted on mounting board
Paper Bullets
Rubbers
1 Table
1 Chair
Rope (Used to hang the mounting board)
Stopwatch
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3.0 MACAM YES! VISUALS
Group 5 – Macam Yes! came out with a few options of Macam Yes! Station Game
Event poster and logo mock-ups. The finalised poster and logo design of our group
chosen among the majority votes.
3.1 LOGO
Logo Mock-ups
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Finalised Logo
3.2 POSTER
Poster Mock-ups
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Finalised Poster
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4.0 COMMUNICATION DOCUMENTATION
List of sponsors:
Via E-mail Letter
1. TGV cinemas
2. MPH Book Store
Via Phone Call/Face to Face
3. Bonavox Karaoke
4. Doi Chaang Cyberjaya
Sponsor which handle by Joanne
5. Boat Noodles
6. Seoul Garden
7. ChaTime
Sponsor updates:
1. TGV cinemas (No reply E-mail)
2. MPH Book Store (No reply E-mail)
3. Bonavox Karaoke (Rejected by phone call)
4. Doi Chaang Cyberjaya (Get 10pcs vouchers)
5. Boat Noodles (No update)
6. Seoul Garden (No update)
7. ChaTime (No update)
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Screenshots of E-mail Letter
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Prizes Preparation
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Photos of the three of the Top 10 Winners
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After we managed to get the 10 vouchers from Doi Chaang Coffee Cyberjaya, we
get notify that the 10 vouchers were not valid to use it.
There are some miscommunications between partners of Doi Chaang Coffee
Cyberjaya and us. One of partner from DCC (The person who gave us the 10
vouchers) had miscommunicated with her other partners. They didn’t get any
notify about that she gave me the vouchers and also she was careless that actually
the voucher is only valid until the end of 2015.So that why one of the partner will
post on the Facebook to notify us.
After we get clarify from person in charge in DCC, as our responsibility, we
contacted the 10 winner who took the vouchers and explain to them regarding to
this issue.
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Screenshots for messages to the 10 winners
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5.0 MINUTE MEETING
Week 2: November 25- December 1 2015
Attendance: All present
Venue: K-Space
Agenda:
I. Discussion:
Discussion of the direction and topics for the event, create a list of project ideas and
proposal preparation.
II. Tasks
A. Decide on a project
1. Purpose: Decide on the scope of our team’s Project
2. Discuss Group name
3. Allocate work to each members to create own logo design for the group
4. Discuss project scope and objective
5. Brief the information of the event
6. Discuss and allocated position to each members
7. Allocated work to create Facebook pages
8. Each members present their MMLS WordPress blogs
9. Allocate job for creating proposal purpose.
B. Result
From our discussion, we had decided to name our group name as Macam Yes? we had
decided to go for 2 station games which are The Separation Anxiety and The Office
Fling. Each game will take up to 60 seconds to complete. A fee of RM2 is required to play
the games.Top 10 winners will be announced at our Macam Yes? Facebook page.
Participants are required to list down their name and phone number for prizes.
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Week 3: December 2 - December 8 2015
Attendance: Tan Huey Ling (Project Manager), Pua Hui Lin, Yap Shuk Shin (Treasurer),
Foong See Min, Siow Sien Yie (Social Media), Amy Bok Li Ven, Lim Sook Koon. Siah Jing Ling
(Logistics)
Absent: Atiya Lohwithee
Venue: Mile Lab
Agenda:
I. Discussion of the event direction.
II. Tasks:
A. Event Direction
1. Looking for Sponsorship for prizes in the form of coupons or hampers. Sponsorship
that came into our mind include TGV cinema, Chatime, karaoke, etc.
2. For the leader board, we had decided to divide according to Top 3 till no.10. In
which, the Top 3 will be getting grand prize.
3. Another important element for our games is the “checklist” for participants. This
“checklist” will allow us to keep track on the participants score and number of
times they played. Participants were to present the “checklist” to redeem prizes.
B. Things that need to be amended include:
Group name Macam Yes? To Macam Yes!
Game station flow
C. Things that we need to consider:
1. Finalized proposal will be submitted on Friday to the hicom
2. The venue of our event would be at the lobby of FCM, the one outside E-Gallery.
Atrium is not recommended to hold our event because there has leakage issue,
which would be risky
3. As for the distribution of flyers, we are allowed to do whatever we can just to
promote our mini event. We can share them online and offline
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4. As for the sponsorship, we can email to the sponsor companies or meet the
managers. Bear in mind, we might need to help the sponsor companies if they
approve to sponsor us. For example, in return, we provide branding awareness for
them. Also, document the emails and the reply for our report
5. As for our event awareness, we can provide t-shirts for ourselves or anything to
resembles our group
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Week 4: December 9 - December 15 2015
Attendance: All presents
Venue: Mile Lab
Agenda:
Progress Discussion
A. Progress
1. Checklist to allow us to keep track on the participants score and number of times
they played.
2. Propose on the ticket layout in 2 color version.
B. Sponsorship:
Discuss the way to approach sponsorship
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Week 5: December 16 - December 22 2015
Attendance: All presents
Venue: DR0002
Agenda:
Flyers Design and Poster Design
1. Distributed work to design poster and flyers.
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Week 8: January 6 – January 12 2016
Attendance: All presents
Venue: Mile Lab
Agenda:
Update Progress Discussion
A. Progress
1. Poster design – Poster will be sharing via online only. Poster had gotten approval
from Corporate Communications Units (CCU) for branding format. The flyer is A5
size (148mmx210mm)
2. Game testing – we shall try out the game on the week before the event day, Feb
3rd 2016
3. Items for the event – Expected to get all the items we need by next two weeks
4. Money collection, since we have not received any money for our mini-event -Each
member contributed RM 30 to buy the items that we need on that day.
5. Sponsorship – We are now moving on to the plan B. But at the same time, we were
still searching and hope to approach potential company.
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Week 9: January 13 – January 19 2016
Attendance: All presents
Venue: Mile Lab
Agenda:
Event Briefing, Discussion on tool and materials.
Brief the about the upcoming event
. Tasks
1. Decide when, where, how and cost for the gifts.
2. Scheduled the time for wrapping the girls and preparing the game tools.
3. Checklist of the items we need to be prepared for the event
a. Tickets
b. Noticeboard (s) - leaderboard & Our logo
c. Game instructions board (needed?)
d. Games props - Seperation anxiety & Office fling
e. Stopwatch phone app
f. Tables - For hampers and Seperation anxiety
g. Chair (s) - For Office fling
h. Stationaries (markers and all for decoration purposes)
i. Set(s) table forms for details of participants
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6.0 GANTT CHART
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7.0 BUDGET AND SALES SUMMARY
Budgeted Cost of Work Performed (BCWP)
No Items Estimate Price (RM)
Quantity
Total Price (RM)
1. Gift Hamper Top 1 - 5 30 5 150 Hamper Top 6 - 10 10 5 50
2. Booth Games Decoration 1st Game
A1 Mounting Board
Paper Cup (25)
Double-sided tape
6 3 5
2 5 1
12 15 5
2nd Game
Paper cup
Button
(get from 1st
game)
10
- -
-
10
Advertisement (flyer, notice board…) 20 - 20 3. Administration fee 50 - 50
Total: 312
Income:
All the income from each of our members and the fundraising on day, the sum of
total and record below:
Collect RM30 from 9 members = RM 270
Fundraising = RM163
o There had 59 participants had play game in our booth.
o 15 participants spent RM5 to buy 3 round ticket.
o 44 participants spent RM2 to buy 1 round ticket.
Total = RM433
Actual Cost of Work Performed (ACWP)
The main expenses of the event which is the Top 10s’ gifts, the games
needs, and others.
The gifts ahd spend among RM 172.00.
Games needs meant the material use to set up the games, such as mouting
board, paper cups, hot glue, color paper and so on. There had spend around
RM 45.
Others expenses like booth decoration, flyers only.
Total cost: RM237.70
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Cost Variance Percent:
312 / 237.70 x 100% = 76.18%
Profit: (with our own money, RM270)
(433 – 237.7) / 433 x 100%
= 195.3 / 433 x 100%
= 45.10%
Profit: (Without our own money, RM270)
Total Cost: RM 237.70
Profit from the event (ticket): RM 163
Percent of Profit: (163-237.7) / 163 x 100%
= -74.7 / 163 x 100%
= - 45.83% (lost RM 74.70)
0
50
100
150
200
250
300
350
400
450
500
Cost Cost
Member Sponsor
Money
RM 195 .30
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8.0 MACAM YES! FACEBOOK PAGE INSIGHTS
8.1 Facebook Insights
Overviews
Likes
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REACH
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PAGE VIEWS
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POSTS
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Videos
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People
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9.0 MEETING PHOTOS
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10.0 EVENT TIMELINE
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11.0 ATTENDANCE
MEMBER/ WEEK NO
1
2
3
4
5
6
7
8
9
10
11
12
13
TAN HUEY LING
- / / / / - / / / / / / /
PUA HUI LING
- / / / / / / / / - / / /
SIAH JING LING
- / / / / / / / / / / / /
AMY BOK LI VEN
- / / / / / / / / / / / /
LIM SOOK KOON
- / / / / / / / / / / / /
YAP SHUK SHIN
- / / / / / / / / / / / /
FOONG SEE MIN
- / / / - / / / / / / / /
ATIYA LOHWITHEE
- - - / / / / / / / - / /
SIOW SIEN YIE
- / / / / / / / / / / / /
