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NNPC PRIMARY MPLS/VPN Enterprise Wide Area Network
Bid Document September 2013 | Page 1
MPLS/WAN/VPN Bandwidth
Services at NNPC Nodal Hubs
Bid Document
September 2013
Information Systems Department
NNPC PRIMARY MPLS/VPN Enterprise Wide Area Network
Bid Document September 2013 | Page 2
1. Invitation to Bidders
The invitation is to bid for the “Provision of Primary WAN/MPLS/VPN based Bandwidth
Services to interconnect six (6) NNPC regional hubs with the Corporate Headquarters
Abuja”.
The bidders are advised to study the tender document carefully. Submission of bids shall
be deemed to have been done after careful study and examination of the tender
document with full understanding of its implications.
This section provides general information about the Issuer.
Issuer
Information Systems Department, NNPC
Contact Person(s)
The following NNPC contacts may be reached for questions or clarifications
regarding the invitation to bid, service requirements or any other business related
to the “Provision of Primary WAN/MPLS/VPN based Bandwidth Services at NNPC
Nodal Hubs”:
1. Manager Networks, Information Technology Division
Block B, 3rd Floor, Room 23, NNPC Towers
: +234 (0)9 46082339
2. Project Manager (Provision of Primary WAN/MPLS/VPN based
Bandwidth Services at NNPC Nodal Hubs”)
Block B,2nd Floor, Room 26, NNPC Towers
: +234 (0)9 46082220
3. Address for Bid Submission and Correspondence The Secretary, E& T Dexcom Tenders Board, block A 10th, Floor room 1. NNPC Towers, Herbert Macaulay Way, Central Business District, Abuja
NNPC PRIMARY MPLS/VPN Enterprise Wide Area Network
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2. Project Profile
2.1 Statement of Purpose
The Nigerian National Petroleum Corporation (otherwise called NNPC or the Corporation)
is desirous of providing a secure MPLS/VPN based Enterprise Wide Area Network as her
Primary and main connectivity between its CHQ and its Strategic Business Units and other
remote locations. This is to enable effective communication and collaboration, and to
extend shared services to users enterprise-wide. The required services will be high-speed
Fiber Optics (FOC) based managed data network services built on Multi-Protocol Label
Service (MPLS) and Virtual Private Network (VPN) across the six (6) NNPC Nodal Hubs.
2.2 Service Coverage
The NNPC locations to be covered by the service are as follows:
NNPC CHQ, Abuja
ITD Centre, Lagos
KRPC, Kaduna
WRPC, Warri
PPMC Area Office, Mosimi
ITD Centre, Benin
PHRC, Port Harcourt.
Bidders are expected to visit these locations for physical assessments.
2.3 Supported Applications
The following services amongst others will be carried across the link:
Exchange Email/SMTP
Active Directory
SAP
SUN Account
Microsoft Lync
Video/Voice Conferencing
Internet and Web Services
Database Services
Printing Services etc.
2.4 Envisaged Outcome
The implementation of the NNPC Primary and Main MPLS/VPN Based Enterprise
Wide Area Network Project is expected to provide:
NNPC PRIMARY MPLS/VPN Enterprise Wide Area Network
Bid Document September 2013 | Page 4
1. Highly available and seamless interconnectivity between the CHQ and the six
(6) NNPC Regional Hubs across the country;
2. An avenue for extending NNPC Enterprise Services across the Corporation
3. Scope of Work
3.1 Required Service
The proposed implementation shall be entirely service based; the bidder is
expected to own and provide the required Fiber Optics and radio links to the
regional offices backhauling the traffic to the head office. NNPC shall provide
appropriate connecting points to the WAN Provider’s installed Customer Edge (CE)
Cisco Routers at each location. The solution should allow for pool of bandwidth to
ensure end to end quality of service (Qos) from customer edge (CE) at the Regional
Nodes to the customer edge (CE) at the CHQ Abuja.
The project scope is as follows:
1.1 CHQ-Hubs Connectivity
1.1.1 Establish MPLS/VPN connection between the regional hubs and CHQ with
appropriate data security across the WAN
1.1.2 Installation of dual redundant links at each site, fibre on the primary link
and point to point licensed microwave radio on the secondary link to
guarantee 99.5% availability of service
1.1.3 Termination of links on two (2) separate managed Customer Edge (CE)
Cisco Routers provided by the Service Provider; The managed CE routers
will connect to the NNPC designated Local Network edge device(s) at the
respective sites
1.1.4 Implement end to end Quality of Service(Qos) between the Nodal Hubs
and the Head office, This will be implemented after analysing the traffic
(bulk data, best effort, transactional data, mission critical, call signalling,
voice and Video traffic etc.) for traffic priotization, congestion
management and avoidance based on NNPC Preference
1.1.5 Develop and build human Capacity in the Management of Wide Area
Networks (WAN) and end-user monitoring
1.1.6 Implement Network Management Solution for the WAN; Granular
statistics should be made available by the SP for all the links, which should
be accessible to NNPC 24/7
1.1.7 Testing and Commissioning
1.1.8 Ensure full HSE compliance at all locations
NNPC PRIMARY MPLS/VPN Enterprise Wide Area Network
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Kaduna Area
Benin Area
Warri Area
PH Area
Lagos AreaKRPC
ITD CentrePHRC
ITD Centre
WRPC
MPLS VPN Cloud
CHQ Abuja
Mosimi AreaDR Centre
Implementation design
3.2 Required Bandwidth
The required bandwidth for each location is as follows:
1. Abuja CHQ - 60MBPS
2. Lagos - 10Mbps
3. Kaduna - 10Mbps
4. Warri - 10Mbps
5. Benin - 10Mbps
6. Port Harcourt - 10Mbps
7. Mosimi - 20Mbps
3.3 Required Availability
The required availability is 99.5%. Checks for compliance will be done at the
discretion of NNPC and penalties will be as contained in a Service Level Agreement
to be adopted.
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3.4 Network Management
The bidder shall offer management and reporting interface to NNPC on a 24x7
basis. Bidders must provide a complete range of monitoring tools specifically
designed to help NNPC keep track of bandwidth usage patterns in each site.
Provision of this service and tools to be provided in this regards MUST be clearly
stated in the bidder’s technical submission.
3.5 Documentations
The bidder shall be responsible for preparing documentations relating to the
provided services and shall present a copy to NNPC.
4. Tender Requirements
4.1 General Requirements
You are requested to submit to NNPC a proposal based on the tender documents
for the NNPC Primary MPLS/VPN Enterprise Wide Area Network Project.
The inquiry document consists of the following:
a) Invitation to Bid
b) Bid Document
c) Appendix I – Bid Form
d) Appendix II – Vendors Information Questionnaire
e) Appendix III – Cost Breakdown Structure
f) Any addendum issued by NNPC before the bid closing date
You are to confirm that all applicable documents stated herein are in your
possession, and if any prove to be missing, please inform NNPC in order to obtain
same promptly.
4.2 Submission of Proposal
Submission of Documents/Closing Date
All completed bids should be submitted in two (2) separate envelopes marked
TECHNICAL, and COMMERCIAL respectively. Each of these should consist of one (1)
original and one (1) copy duly signed by the bidder’s executive representative.
PLEASE NOTE THAT TECHNICAL AND COMMERCIAL BIDS SHOULD BE PUT IN SEPARATE
ENVELOPES, ALSO NO ELEMENT OF PRICING SHOULD BE CONTAINED IN THE TECHNICAL
BID. FAILURE TO COMPLY WILL LEAD TO DISQUALIFICATION
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Proposals should be submitted in sealed envelopes and clearly marked “Provision of
WAN/MPLS/VPN based Enterprise Wide Area Network between the NNPC CHQ and her
Strategic Business Units”, addressed and returned to the address below.
The Secretary E&T Dexcom Tender Board Block A, 10th Floor. Nigerian National Petroleum Corporation Herbert Macaulay Way, Central Business District Abuja The closing date for the submission of bids is three (3) weeks from the date of
advertisement in the National dailies. Kindly indicate the name of the bidder at the
back of the envelope.
4.3 Proposal Format and Content
To ensure that NNPC receives all the information necessary to reach a decision on
selection of vendor to undertake “NNPC Primary MPLS/VPN Enterprise Wide
Area Network Project.”, bidders are requested to submit their proposals in the
format described below:
4.4 Technical Submission
The Technical submission shall include the following
i. Solution Design
The bidder shall describe its proposed solution design based on
specification requirements defined in the project scope of work. The
solution design shall be presented in segments including:
Network Topology Design, up to the customer premises;
Network Management Solution, including strategy for providing
access to NNPC for monitoring purposes;
ii. Post-Implementation Maintenance Plan
The bidder shall define its post-implementation support plans including
maintenance schedules, escalation matrix, and availability of customer
service support.
iii. Project Management
The bidder shall describe its implementation strategy, including
communication plan and team member’s roles and responsibilities, and
provide information on proposed project schedule with timelines. A
Gantt chart illustrating the proposed project schedule is required.
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iv. Company Profile
a. Detailed Company profile with CAC certificates of incorporation in Nigeria etc.;
b. Evidence of registration with NNPC CHQ or any of its subsidiaries and the category of registration
c. Proof and evidence of backbone connectivity Infrastructure and point of presence coverage in Nigeria
d. Evidence of Company presence in Nigeria and compliance with Nigerian Content Policy
e. Evidence of company’s financial capabilities ; including audited accounts for the past (3) three years, along with tax clearance certificates, VAT Registration certificates and past VAT remittance
f. Organizational structure and available work force with CVs of key personnel
g. Company’s Community Affairs, Safety, Health, Environment and Security (CASHES) plans and Quality Assurance /Quality Control policy
h. Evidence of Similar Projects executed in Nigeria with details of reference sites
i. Any other relevant information on the company
4.5 Commercial Submission
The details of the commercial submission shall include the following
a. Cost Breakdown
i. This section shall include the proposed charges denominated in US
dollars. A cost breakdown format is attached as Appendix III.
b. Price Validity
i. Prices should be quoted as fixed and valid for at least 120 days.
c. Payment Terms
a) Payment shall be made as follows:
US Dollars ($) - 95% of the Service Contract sum shall be
paid upon completion of all integration
work, commissioning, testing of all locations
and emplacement of an MPLS Mesh
between all Locations.
US Dollars ($) - A 5% contract retention sum payable after
one (1) year shall be in place.
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4.6 Evaluation Criteria
The evaluation of proposals shall be based on the Competence, Technical
Capability and the Commercial competitiveness of the proposal
The decision of the Corporation on all matters relating to this invitation to bid will
be final. NNPC reserves the right to accept or reject any bid, and to annul the
bidding process and reject all bids at any time prior to award of the contract,
without thereby incurring any liabilities to the affected bidder or bidders or any
obligation to inform the affected bidder or bidders the reasons for the
Corporation’s action.
5 Important Notes
The bidder has added responsibilities to:
a) Request for any technical information deemed essential for the development
of the solution design document.
b) Familiarize themselves with the works to be performed in accordance with the
inquiry documents.
c) Familiarize themselves with the working conditions, applicable laws and
regulations, labour conditions, environmental aspects and all other conditions
that can affect timely delivery of required service.
d) Visit and inspect the location earmarked for the NNPC Primary MPLS/VPN
Based Enterprise WAN project in order to submit a firm and comprehensive
proposal. This shall be done in liaison with any of the contact persons
identified in section 1.2.
e) Make his own arrangement and inquiries with regards to transportation of
own staff and equipment.
f) Ensure full HSE Compliance at all locations and at all time
g) The welfare of bidder’s staff while in NNPC shall be the responsibility of the
bidder.
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APPENDIX I
BID FORM
NNPC PRIMARY MPLS/VPN ENTERPRISE WIDE AREA NETWORK
To: Group General Manager, Information Technology Division, Block B, 3rd Floor, Room 04, NNPC Towers, Central Business District, Abuja. Dear Sir, 1 We ………………………………………………………………………………… the undersigned do hereby
offer to execute and maintain the captioned works in accordance with the scope of work and conditions of contract for the sum of (US$ ………………………………………)
……………………………………………………………………………………….. . ………………………………………………………………………………………
2 We undertake if our Bid is accepted to commence the works within ………… days
calculated from the day the contract is awarded. 3 We agree to abide by this Bid for a period of one hundred and twenty (120) days
from the day fixed for receiving the same and it shall be binding upon us and may be accepted at any time before the expiration of that period.
4 Unless and until a formal agreement is prepared and executed, the Bid, together
with the written acceptance thereof, shall constitute a binding contract between us and the Management of NNPC.
5 We understand NNPC Management is not bound to accept the lowest or any Bid it
may receive. DATED: …………………………………. day of …………………………….. 20……. SIGNATURE: ……………………………in the capacity of: …………………………. Duly authorised to sign Bids on behalf of: …………………………………………….
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APPENDIX II
VENDOR INFORMATION QUESTIONNAIRE
1.0 CORPORATE PROFILE
1.1 Name: ………………………………………………………………….........................................
1.2 Address: ………………………………………………………………........................................
1.3 Contact Person Details
1.3.1 Name: ………………………………………………………….....................................
1.3.2 Designation: …………………………………………………….................................
1.3.3 Address: ……………………………………………………….....................................
1.3.4 Telephone Number(s): ………………………………………...............................
1.3.5 Facsimile Number(s): …………………………………………...............................
1.3.6 Email Address(es): ……………………………………………................................
1.4 Brief Corporate History: ………………………………………………................................
…………………………………………………………………………………………………………………...
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
………………………................................................................................................
........................................................................................................................
........................................................................................................................
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1.5 Personnel Status:
1.5.1 What is your current staff strength: …..………………………......................
1.5.2 How many staff will be committed to the project: …………..................
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1.6 MPLS WAN Experience: List 2 reference sites (preferably in Nigeria) which
may be contacted or visited for evidence of work of similar scope.
1.6.1 Reference Site #1
Company Name: ………………………………………………................................
Company Address: ……………………………………………................................
Contact Detail
Name: ……………………………………………………...............................
Designation: …………………………………………….............................
Telephone Number(s): …………………………………......…………………
Email Address: ………………………………………….............................
1.6.2 Reference Site #2
Company Name: ………………………………………………................................
Company Address: ……………………………………………................................
Contact Detail
Name: ……………………………………………………...............................
Designation: …………………………………………….............................
Telephone Number(s): ………………………………….........................
Email Address: ………………………………………….............................
1.7 Are there any plans on engaging any subcontractor(s) or partners: .............
1.7.1 If yes please provide the following:
Company Name: ………………………………………………................................
Company Address: ……………………………………………................................
Contact Detail
Name: ……………………………………………………...............................
Designation: …………………………………………….............................
Telephone Number(s): ………………………………….........................
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2.0 ANY OTHER RELEVANT INFORMATION?
……………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………...........
……………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………...........
……………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………...........
……………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………...........
……………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………...........
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APPENDIX III
COST BREAKDOWN FORMAT
S/N Location Installation
Cost ($) Bandwidth
Annual Service
Charge ($) Total Cost ($)
1. CHQ Abuja 60Mbs
2. ITD Centre Lagos 10Mbps
3. ITD Centre Benin 10Mbps
4. WRPC Warri 10mbps
5. KRPC Kaduna 10Mbps
6. PHRC P/Harcourt 10Mbps
7. PPMC Mosimi(NNPC
Disaster Recovery Site)
20Mbps
8. 5% VAT
Grand Total
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Addresses of NNPC Locations
1. Warri Refining & Petrochemical Company Limited (WRPC) Refinery Road, Ekpan, Warri, Delta State.
2. Port Harcourt Refining Company Limited (PHRC)
Alesa-Eleme, Port Harcourt, Rivers State.
3. Kaduna Refining & Petrochemicals Company Limited (KRPC)
Km. 16 Kachia Road, Kaduna, Kaduna State.
4. ITD Telecoms Centre
23A Adeyemi Lawson Ikoyi, Lagos State.
5. ITD Telecoms Centre
PPMC-Depot, Agboh Road, Benin City, Edo State.
6. DRC Center (PPMC Mosimi) NNPC Estate, Mosimi, Ogun State.
7. NNPC Towers (CHQ Abuja),
Central Business District, Herbert Macaulay Way, Garki, Abuja.
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Locations Survey Plan
The bidder is to visit and inspect the location earmarked for the NNPC PRIMARY
MPLS/VPN Enterprise Wide Area Network project in order to submit a firm and
comprehensive proposal.
Below are the contact persons for each location;
S/N Location Contact Phone Email Address
1. CHQ Abuja Victor Adewuyi 08099675197 [email protected]
2. ITD Telecoms Centre
Lagos
Kehinde Oniyide 08172236097 [email protected]
3. ITD Telecoms Centre
Benin
Samson Amasa 08036214081 [email protected]
4. WRPC Warri Polycarp Nwaofili 08037079038 [email protected]
5. KRPC Kaduna Ganiyu Adeniyi 08034518969 [email protected]
6. PHRC P/Harcourt Vincent Elujekor 08092843657 [email protected]
7. PPMC Mosimi Samuel Okubadejo 08077252586 [email protected]
Kindly get in touch with the staff listed above to schedule an appointment with them
accordingly.
Please refer back to the Manager Networks as stated in your bid document if you have
any challenges.
Thank you.
Management.
Note :
PLEASE NOTE THAT TECHNICAL AND COMMERCIAL BIDS SHOULD BE PUT IN SEPARATE
ENVELOPES, ALSO NO ELEMENT OF PRICING SHOULD BE CONTAINED IN THE TECHNICAL
BID. FAILURE TO COMPLY WILL LEAD TO DISQUALIFICATION
