mpe.education.qld.gov.au · Web viewThe Chair is to ensure minutes are taken and recorded into the template - Region Health, Safety and Wellbeing Committee Minutes. Minutes are to

Regional Health, Safety and Wellbeing Committee

Governance Information

Content:

1. Guideline: Conducting a Regional Health Safety and Wellbeing Committee Meeting

2. Terms of Reference

3. Agenda Template

4. Minutes Tem p late

Reviewed March 2018 V2.Uncontrolled when printed Organisational Safety and Wellbeing


GuidelineConducting a Regional HSW Committee Meeting

General Meeting Conduct

Role of the Chair To support the exercising of work health and safety due diligence duties, the Regional Health Safety and Wellbeing Committee is to be chaired by the Regional Director. The Chair is responsible for analysing the health, safety and wellbeing (HSW) issues across the region’s portfolio to ensure that a coordinated and integrated approach to issues is presented, discussed and conducted. This enables the Regional Director to demonstrate active leadership in developing and maintaining awareness of HSW matters that affect the region.

Membership The composition of the Region HSW Committee is to reflect the scale, scope and risk profile of the region and include senior officers from each area to enable decision making about issues raised through the committee – i.e. State Schooling, Human Resources, Infrastructure Services Branch, Organisational Safety and Wellbeing, Internal Audit, Finance etc. Additional members may be invited based on issues raised through the committee.

Terms of ReferenceIt is important that committee members and others at the workplace know the committee’s aims and objectives.

Every member should know the expectations of their role: in preparation for meetings, during meetings and when undertaking actions out of session. The Terms of Reference are to be reviewed and discussed during the first meeting, made readily available and reviewed annually to ensure that the committee is best supporting the department and regional HSW requirements.

The committee is to be registered within MyHR WHS (Committee Meeting Management > Committee). The Terms of Reference and other relevant documents can be attached to this Committee record.

Specific Agenda Items

1: Meeting Opening

1.1 Welcome and opening: The Chair will open the meeting, welcome any new members, note proxies, make necessary introductions and ensure there are enough members present for the meeting to be meaningful and for decisions to be made (quorum).

1.2 Confirmation of Previous Minutes: The Chair is to ensure minutes are taken and recorded into the template - Region Health, Safety and Wellbeing Committee Minutes. Minutes are to be endorsed and communicated. This endorsement may occur out of session but is to be officially recorded during the next meeting. Once endorsed, the minutes are to be recorded in MyHR WHS: Workspace>Committee meeting management>meetings. The Regional Director is to be provided with a final copy of the minutes for coordination with Regional Director representatives on the DoE HSW Committee.


2: Information from DoE HSW Committee

The DoE HSW Committee is the peak body for HSW in the department. The minutes, responses to specific requests/escalations and decisions from the DoE HSW Committee will be communicated to Regional HSW Committees. This incoming information is to be addressed by the Regional HSW Committee and noted within minutes and may include dissemination of mandatory directions, safety alerts, resolutions and verifying workplace awareness of health and safety information.

3: Performance review

Aim: Discuss factors contributing to HSW performance, investigate contributing factors and identify opportunities for improvement.

3.1 Regional HSW performance metricsMechanism: Review and setting of the Region’s HSW performance metrics, including but not limited to:

Health, Safety and Wellbeing Scorecard WorkCover Data Injury Management Cases/Data Employee Assistance Trend Data Available information on data trends (causes/contributing factors, nature and type of injury) Annual Safety Assessments completed by schools

4: Incident Review

4.1 Review of serious incidents and actions taken Aim: Identify any trends in incidents and escalate any issues for noting/action by the DoE HSW Committee. This may include an individual serious incident or, analysis of issues common to a number of schools that may present a higher cumulative risk to the region. This process is to assess if the region’s schools/workplaces are appropriately addressing incidents and the need for further investigations.

Mechanism: Review incident data from MyHR WHS.

Members should have a summary of serious incidents that have occurred across the region and review these to determine:

hazards that have been identified, the potential for similar incidents to occur across the region or state-wide, the controls that were/need to be implemented; and the effectiveness of controls.

It is essential that Senior Officers from each area are present to take ownership and make decisions about issues raised through the committee – i.e. State Schooling, Human Resources, Infrastructure Services Branch, Organisational Safety and Wellbeing, Internal Audit, etc. The assessment of risks and determination of


responsible action areas to contribute or lead the remediation or investigation of solutions is a key function of the committee members.

Analysis of a specific incidentAim: to review and improve incident management at workplaces and regional response processes.

Mechanism: The Regional HSW Committee is to discuss at least one serious incident in detail at each meeting. This is to include the management process followed – reporting, recording, investigation; improvement opportunities in this process; corrective actions recommended and implemented; potential risks and actions to be recommended for wider implementation. All incidents discussed must be documented (MyHR WHS) to allow preventive activities to be captured.

The DoE HSW Committee will also discuss one serious incident in detail each meeting – progression of incident examples from Regional Committees will inform this discussion.

Note: Content from Agenda Items 4, 5 and 6 are topics for escalation to the DoE HSW Committee. After consideration by the committee, the Chair is responsible for determining the items to be escalated. i.e.:

- one serious incident to be discussed at the DoE HSW Committee- items that may be relevant to other locations; e.g. in region or state- Items that require further support/advice- enforcement notices

4.2 Enforcement actions Aim: Highlight and discuss hazards identified as a result of any enforcement actions (improvement notices, prohibition notices legal procedures etc.) to determine if there is potential for similar interventions to occur across the region or state-wide.

Review progress of the enforcement notice to completion/closure, i.e. is WHSQ satisfied that the hazard has been addressed.

Mechanism: Ensure the regional committee has copies of any enforcement notices issued to schools/workplaces within the region. Identify potential solutions and risk areas/sites.

Note: All notices and information on hazards and progression to finalisation updates are to be escalated to the DoE HSW Committee for noting and action where required.

5: Regional Risk Review – HSW Committees

5.1 Escalated risks from school/workplace HSW CommitteesAim: Review risks that have been highlighted through regional operations/regional officers for early identification of hazards and to determine a coordinated regional response and escalation where necessary.

Mechanisms:5.2 Review Internal and external audit findings: Determine where there are any HSW issues arising within the regional schools/workplaces and how these may be addressed. Use this information as another avenue to identify HSW hazards, risks and behaviours. (e.g. schools may be undertaking Annual Safety Assessments, however are not controlling any of the hazards identified).

5.3 Audit schedule: Discuss audit scheduling to ensure coordinated approach to school visits. The Regional HSW Committee may be able to discuss emerging risks and effectiveness of controls that could be monitored through the internal audit process (e.g. lack of school compliance).


5.4 Infrastructure projects: Discuss planning for new facilities, performance data, plant and equipment, large scale projects, construction, new schools, ISB refurbishment projects with a view to ensuring health, safety and wellbeing risks are addressed.

5.5 Procurement: high volume or high cost procurement programs are to be raised to determine if health and safety has been considered. (e.g. smartboard rollout and subsequent electrical issues).

HSW Risk Categorisation and Escalation template can also be used to summarise discussions or issues from these stakeholders.

6: Regulatory / Legal issues

6.1 Common Law Claims / WHSQ Issues

Aim: Identify hazards, establish risk, recommend and implement controls identified through legal issues such as common law claims and information provided by regulators such as The Workers’ Compensation Regulator (formerly QComp) and Workplace Health and Safety Queensland.

Mechanism: Review regional legal claims to determine underlying hazards and implement recommended controls. Some data/scenarios may also be provided from the DoE HSW Committee.

7: HSW Improvement Strategies Update

7.1 Wellbeing, Health and Safety, Injury management.

Aim: Drive and demonstrate continuous HSW improvement across the region through sharing of information.

Mechanism: Review and document updates on project work or initiatives being undertaken by the region as well as other proactive programs in schools.

Wellbeing Update - number of schools with Wellbeing Programs, positive initiatives – schools, workplace or clusters, school/workplace uptake of Wellbeing Programs

8: Issues raised by School / Workplace HSW Committees

Review escalated issues and risksAim: Provide support to School / workplace HSW Committees by addressing issues that they have not been able to manage locally. Take the opportunity to identify hazards and risks within schools / workplaces that may have regional and/or state-wide impact.

Mechanism: The Region HSW Committee is to advertise their meeting dates and call for school/workplace based HSW committees to escalate issues for consideration, decision/advice or noting.

Where a school or other regional workplace (e.g. outdoor education centre) has HSW issues that cannot be managed at their local level and through normal management channels, the workplace is encouraged to raise the issue with the Region, formally through their committee minutes – Items for Escalation. Any decisions made by the Regional HSW Committee should be documented and timely advice provided to the school/workplace in question. Risks can be collated into the 10 risk areas.

9: General Business


Where items do not fall into any of the agenda topics already listed, these can be raised as general business – e.g. updates, sharing of positive strategies or questions.

10: Issues to be escalated to the DoE HSW Committee

Aim: Ensure hazards and risks that have state-wide implications are communicated to the DoE HSW Committee which provides oversight for such issues.

Mechanism: The committee is to consider any of the current agenda items as well as emerging issues to be escalated to the DoE HSW Committee for their noting, consideration and action where appropriate.

Regional HSW Committees are required to provide escalation information formally through Regional Minutes – Item 10 – Items for Escalation. Once approved by the Chair, as part of the Minutes, the information for escalation (item10) is to be provided to the Secretariat of the DoE HSW Committee.

Item10 is to include:

All Enforcement Notices, Items from the Regional Committee that either:

(a) cannot be managed at the regional level; or

(b) have a state wide implications; or

(c) learnings that should be shared across the state; or

(d) significant successes arising from HSW programs, initiatives, innovations and celebrations.

Sufficient background information and documentation is required to inform these escalations. The requested action that is sought from the DoE HSW Committee e.g. noting, decision, advice, further

investigation. Noting of actions taken.

11: Meeting Finalisation

11.1 Review of actions to be takenThis is to summarise the meeting and ensure that all members are aware of any tasks they have been given.

11.2 Next Meeting: Meetings are to be held once per school term. Consideration is to be given to the scheduling of the “parent committee” – the DoE HSW Safety Committee when setting Regional HSW Committee Dates. This will allow sufficient time to escalate pertinent regional issues and communicate information / resolution to schools / workplaces.



Terms of Reference(ToR) <Template>Regional Health, Safety and Wellbeing Committee PurposeTo act as a forum for improving the health, safety and wellbeing (HSW) performance within the region and an integral part of the Department’s HSW governance framework. The Committee supports the department’s legislative consultation requirements and also assists the department in fulfilling its’ corporate governance responsibilities. This is achieved through the provision of oversight and direction for the implemented continual improvement of the HSW Management System consistently across departmental Regions.

ScopeThe Regional Health, Safety and Wellbeing Committee will: oversee the application of department HSW risk management systems within the region to ensure that

reasonably foreseeable HSW risks are identified, assessed, controlled and monitored; oversee contingency planning processes and ensure that appropriate plans are in place to address all

high and/or extreme safety risks; oversee and ensure the effectiveness of HSW (and associated risk) reporting systems throughout the

region; oversee and ensure the effective management of significant HSW risks and incidents through receipt and

review of reports on significant incidents and trends; oversee the operation and effectiveness of HSW assurance programs; review regional HSW performance, identifying the factors contributing to performance and direct

reinforcing or corrective action plans; recognise exceptional individual and collective HSW behaviours; and escalate HSW information and material issues to the DoE HSW Committee for information and / or

decisions as required.Strategic alignment

Strategic Plan objectives:Operational Plan priorities:

MembershipThe composition of the Committee will reflect the scale, scope and risk profile of department operations and includes incumbents in the following positions:Role Position Division/organisationChair Regional Director RegionMembers: Director, Human Resource Business

PartneringHuman Resources

Assistant Regional Director Representative(s)

Region

School Representative(s) Schools Regional Infrastructure Manager Infrastructure Services Branch Senior Internal Auditor Internal Audit Senior Health and Safety Consultant Human Resources Senior Injury Management Consultant Human Resources Other business unit representatives

Secretariat To be determined by the Chair


Department Level

Regional Level

Workplace Level

GovernanceStatus of terms of reference

Draft Final TRIM reference:Date approved: Approver:

Committee type Committee termDecision making Advisory

Authority Work Health and Safety Act 2011Parent entity Department of Education (DoE) Health Safety and Wellbeing CommitteeSubordinate groups School[Workplace] Health Safety and Wellbeing CommitteesCommittee relationships and pathways for escalation and decisions are illustrated through the DoE Health, Safety and Wellbeing Governance Framework, in below.Diagram indicating committee relationships and pathways for escalation and decisions:

Committee relationships and pathways for escalation and decisions are illustrated through the diagram below.


Reporting and referral relationships

The committee, through the Chair, prepares the following reports for the parent entity: (DoE Health, Safety and Wellbeing Committee) Minutes of meetings Items for escalation Progress against regional HSW prioritiesRegular reports to this committee include: Items from School/Workplace HSW Committees

Attachment 1: Annual Forward Work PlanThis work plan is directed by the committee’s purpose and scope and takes into account all responsibilities outlined in the Terms of Reference. It guides the committee’s focus and outcome for each meeting, assists with scheduling and supports performance assessment in annual reviews.

Meeting date Key area of focus Outcome committee is seeking

Sponsoring member/s

Standing agenda itemsWelcome and opening Welcome and openingConfirmation of previous minutes Confirmation of previous minutes

Previous Business Information from DoE HSW

Committee Actions from previous meetings

Communicate outcomes from previous parent committee meeting

Address actions from previous meeting to ensure progression

Performance review Regional HSW performance metrics

Identify items for consideration

Incident Review Serious incident review and actions

taken Enforcement actions / key issues

Ensure incidents are being appropriately managed.

Communicate breaches of any enforcement notices from across the region to ensure rectification processes are underway.

Regional Risk Review - HSW Committees Escalated risks from school /

workplace HSW Committees Internal and external audit findings Audit schedule Infrastructure projects ProcurementRegulatory / Legal issues Common Law Claims Workplace Health and Safety

QueenslandHSW Improvement Strategies update Wellbeing UpdateIssues raised by School / workplace HSW CommitteesGeneral businessItems to be escalated to DoE HSW Committee



Sponsoring member/s

Standing agenda itemsJanuary – June

Introducing school “HSW Scorecard” Improved performance measuresSubordinate HSW Committee meeting assurance.

Improved performance measures

Determination of HSW Priorities for the year

July - DecemberSafe Work Month Activities (October) Endorsement of activitiesImplementation of HSW related policy and procedures

Identify key messages

Determination of HSW Priorities for next year

Preparedness and endorsement

Review Regional Terms of Reference Review and update of ToR


Attachment 2: Meeting operationsRoles and responsibilities

Chair Approve the agenda; Ensure the committee operates effectively and according to agreed protocols; Facilitate the flow of information during meetings; Approve draft minutes no more than 3 weeks after each meeting for circulation to members; Escalate issues and risks and report on achievements to EMB as appropriate no later than four weeks

after each meeting; and Delegate the above responsibilities to the next most senior executive present as required.

Members Acquire and maintain knowledge of:

WHS duties and obligations that affect the Department; and safety hazards and risks inherent in the operations of the Department;

Represent the interests and make decisions on their behalf of their respective regions, branches and divisions and have authority to in relation to the health safety and wellbeing of students and staff in their areas;

Prepare and present sponsored items for the agenda; and Provide feedback or endorse minutes of each meeting within one week of their circulation by the

secretariat.

Secretariat Compile and distribute the agenda and any supporting papers at least three working days prior to each

meeting; Circulate minutes (approved by Chair) to members for endorsement within two weeks of each meeting; Record keeping in accordance with the Department’s policies and practices; Monitor and track actions; and Maintain distribution lists and terms of reference.

Meetings

Frequency

The Committee will meet quarterly as a minimum and the dates of each meeting shall be determined by the Chair. Meetings will be scheduled with regard to the conduct of Department (DoE) HSW Committee meetings.

Operations

Agenda Committee members may sponsor items for the agenda. Agenda items should be forwarded to the secretariat at least one week before the scheduled meeting. The Chair will approve agendas not less than 3 working days before the meeting date.

Record keeping Minutes of meetings will be taken by the secretariat using the Department HSW Committee Meeting

Minutes Template. Once endorsed, the minutes will be distributed to members, and will be available for administrative

release under the Right to Information legislation. The minutes of meetings and the status of associated actions must be reviewed at the next Committee

meeting.


Reporting As required, the Committee shall escalate issues to DoE HSW Committee for endorsement or a decision. Escalation of issues to DoE HSW Committee shall be through the Chair or other invited member as

appropriate. Addressing compliance issues and performance of the HSW Management System. Communication of meeting outcomes will be through the distribution of Committee minutes to members.

Members are responsible for the communication of issues within their areas as appropriate.

Resolution of issues ‘out-of-session’ The Chair may schedule out of session meetings of the Committee or part thereof as deemed necessary. The Chair may issue papers to committee members for consultation and decision outside scheduled

committee meetings. This may include papers or issues unable to be included in scheduled meetings due to time constraints.

Review arrangements

The Committee shall undertake a review of these Terms of Reference, membership and operations annually through a self-assessment process, with a focus on continuous improvement.

PurposeTo provide a forum for improving health, safety and wellbeing (HSW) performance within the school/workplace and support the requirement for consultation under Work Health and Safety legislation.

ScopeThe School/workplace HSW Committee will: track and progress HSW actions at the location e.g. Annual Safety Assessment - Action Plan oversee the application of HSW risk management to ensure that hazards and risks are identified,

assessed, controlled and monitored; oversee and ensure the effectiveness of HSW (and associated risk) reporting oversee and ensure the effective management of HSW risks and incidents through review of incidents

and trends; review school/workplace HSW performance, identify the factors contributing to performance and direct

reinforcing or corrective actions/plans escalate HSW information and issues to the Regional HSW Committee for information and / or decisions

as required.Strategic alignmentStrategic Plan objectives: Providing safe, healthy and inclusive workplaces Delivering good governance and accountable decision making.Operational Plan priorities: Monitor and maintain compliance with the requirements of the HSWMS; Monitor HSW performance as well as develop and apply improvement strategies; Apply processes to identify, assess and control HSW hazards and risks; Facilitate communication on hazards, risks and associated controls with employees; Conduct activities to provide assurance of compliance; and Facilitate referral of hazard, risk or other relevant information to other parts of the Department.

MembershipThe composition of the Committee will reflect the scale, scope and risk profile of department operations and includes incumbents in the following positions:


Department Level

Regional Level

Workplace Level

Role Position Area of the School / WorkplaceChair Principal / Manager All of School / Workplace

Members: Health and Safety Advisor School / workplace

Business Services Manager/ HR Consultant School Administration

Head(s) of Department(s) Teachers

Staff representatives from departments / business units/work groups

As specified

Health and Safety Representative All employees of the school/workplace

Rehabilitation and Return to Work Coordinator

School / workplace

Secretariat To be determined by the Chair

GovernanceStatus of terms of reference

Draft Final

Date approved: Approver:

Committee type Committee termDecision making Advisory

Authority Work Health and Safety Act 2011

Parent entity Regional HSW Committee

Subordinate groupsNil.

Committee relationships and pathways for escalation and decisions are illustrated through the diagram below.


Reporting and referral relationshipsThe committee, through the Chair, prepares the following reports for the parent entity: Regional HSW Committee Minutes of meetings Items for escalation Progress against regional HSW priorities

Regular reports to this committee include: Items raised by individuals, MyHR WHS School/Workplace Incidents (generated at the location).


Attachment 1: Annual Forward Work Plan: 2017-18This work plan is directed by the committee’s purpose and scope and takes into account all responsibilities outlined in the Terms of Reference. It guides the committee’s focus and outcome for each meeting, assists with scheduling and supports performance assessment in annual reviews.


Sponsoring member/s

Standing agenda itemsWelcome and opening Welcome and openingPrevious minutes

- Confirmation- Business arising

Confirmation that previous minutes were a true and accurate record.

Information from Regional HSW committee

Communication from the parentcommittee

Performance review- Annual Safety Assessment

(Action Plan Status Update)- Injury Management data (new

incidents/injuries and trends)- WorkCover Claims information

Identify items for consideration

Incident Review- MyHR WHS data (incidents)- Serious incidents / actions taken- WHSQ Enforcement Notices

Ensure incidents are being appropriately managed.

Hazard and Risk Review- Annual Safety Assessment

(ASA)- Inspection outcomes- Internal Audit Reports- Infrastructure projects- Procurement- Hazards / risk register – review

and update

Identification and control of hazards

Regulatory / Legal issues- Common Law Claims- Workplace Health and Safety

Queensland Issues

Administration

HSW Improvement Strategies update- Wellbeing program, Health and

Safety, Injury Management updates

Proactive programs

Issues raised by individualsGeneral businessItems to be escalated to Regional HSW CommitteeMeeting finalisation

- Review actions- Next meeting date- Meeting close

January – JuneEnsure committee details are correct on MyHR WHS.




Sponsoring member/s

Standing agenda itemsEnsure committee minutes are uploaded to MyHR WHS


Implementing Annual Safety Assessment Action Plan from previous year

Finalisation of last year’s Action Plan

Determination of HSW Priorities for this year

Focus areas for the year

Planning for Annual Safety Assessment Preparedness for actionJuly - December

Undertaking Annual Safety Assessment

Implementing Annual Safety Action Plan Endorsement of activities

Safe Work Month Activities (October) Identify key messages

Implementation of HSW related policy and procedures

Preparedness and endorsement

Determination of HSW Priorities for next year

Focus areas for the following year

Review Regional Terms of Reference Review and update of ToR

Attachment 2: Meeting operations

Roles and responsibilitiesChair Ensure that the Committee is registered in MyHR(WHS) approve the agenda not less than 3 days before the meeting date; ensure the committee operates effectively and according to agreed protocols; facilitate the flow of information during meetings; approve draft minutes no more than two weeks after each meeting for circulation to members; ensure that issues and risks are considered by the committee and communicated to the Regional HSW

Committee as required; provide HSW performance reports for consideration by the Regional Committee as required; and delegate the above responsibilities to the next most senior executive present as required. Approve draft minutes no more than 3 weeks after each meeting for circulation to members; Escalate issues and risks and report on achievements to the Regional HSW Committee as appropriate no

later than four weeks after each meeting; and Delegate the above responsibilities to the next most senior member present as required.

Members acquire and maintain knowledge of:

• WHS duties and obligations that affect the school/workplace; and

• safety hazards and risks inherent in the school/workplace;

represent the interests and make decisions on behalf of staff, students and others (e.g. volunteers) prepare and present sponsored items for the agenda; and endorse minutes of each meeting.


Secretariat compile and distribute the agenda and any supporting papers at least three working days prior to each

meeting; circulate minutes (approved by Chair) to members for endorsement within five business days of draft

approval; once endorsed, ensure all staff can access the minutes; record keeping in accordance with the Department’s policies and practices (i.e. minutes); monitor and track actions; maintain distribution lists and terms of reference; review committee registration in MyHR WHS quarterly to ensure currency of membership.

MeetingsFrequency

The Committee will meet quarterly as a minimum and the dates of each meeting shall be determined by the Chair. Meetings will be scheduled with regard to the conduct of Regional Committee meetings.

OperationsAgenda• Committee members may sponsor items for the agenda.• Agenda items should be forwarded to the secretariat at least one week before the scheduled meeting.• The Chair will approve agendas not less than 3 working days before the meeting date.

Record keeping• Minutes of meetings will be taken by the secretariat using the Department HSW Committee Meeting Minutes

Template.• Once endorsed, the minutes will be distributed to members, and will be available for administrative release

under the Right to Information legislation.• The minutes of meetings and the status of associated actions must be reviewed at the next Committee

meeting.

Reporting As required, the Committee shall escalate issues to Regional HSW Committee for endorsement or a

decision. Escalation of issues to Region HSW Committee shall be through the Chair or other invited member as

appropriate. Addressing compliance issues and performance of the HSW Management System. Communication of meeting outcomes will be through the distribution of Committee minutes to members.

Members are responsible for the communication of issues within their areas as appropriate.

Resolution of issues ‘out-of-session’• The Chair may schedule out of session meetings of the Committee or part thereof as deemed necessary.• The Chair may issue papers to committee members for consultation and decision outside scheduled

committee meetings. This may include papers or issues unable to be included in scheduled meetings due to time constraints.

Review arrangements

The Committee shall undertake a review of these Terms of Reference, membership and operations annually through a self-assessment process, with a focus on continuous improvement.




AgendaRegional Health, Safety and Wellbeing Committee

Date/time: Location:Chair: Secretariat:Members/Attendees:

Apologies:

Agenda item Sponsoring member

Action [ Paper circulated

Time (mins)

1. Meeting opening1.1. Welcome and apologies1.2. Previous minutes

1.2.1.Confirmation - first meeting ToR discussion

1.2.2.Business arising1.2.3.

Chair Noting and approval

2. Information from DoE HSW Committee Chair

3. Performance review3.1 Regional HSW performance metrics

4. Incident Review4.1 Serious incident review and actions taken4.2 Enforcement actions / key issues

5. Regional Risk Review – HSW Committees5.1 Escalated risks from school / workplace HSW Committees5.2 Internal and external audit findings5.3 Audit schedule5.4 Infrastructure projects5.5 Procurement

Chair Discussion

6. Regulatory / Legal issues6.1 Common Law Claims / WHSQ issues

7. HSW programs or initiatives update7.1 Wellbeing, Health and Safety, Injury Management

8. Issues raised by School [workplace] HSW Committees

9. General Business

10. Items to be escalated to DoE HSW Committee (See next page)

Chair

11.Meeting finalisation11.1 Review of actions to be taken11.2 Next meeting:11.3 Meeting close

Chair Noting


From Item 10 - issues for escalation to the DoE Health, Safety and Wellbeing Committee

1. Serious Incidents Details of incidents

Relevance to other regions/state

Actions taken to date – including corrective actions

Recommended solutions/further actions

Request to DoE HSW Committee – decision / advice / further investigation

2. Hazard / risk / issues Details of incidents





3. Regulatory Actions Details and response (closed or current)

o Prohibition, Improvement or Infringement Notices; WHSQ actions.

Potential relevance to other regions/state


MinutesRegional Health, Safety and Wellbeing Committee Date/time: Location:

Chair: Secretariat:

Attendees:

Apologies/proxies

Agenda item Discussion/outcomes Lead action officer

Due date

2. Meeting opening2.1. Welcome and Apologies2.2. Previous Minutes

2.2.1. Confirmation2.2.2. Business arising

2. Information from DoE HSW Committee3. Performance review

3.1 Regional HSW performance metrics

4. Incident Review4.1 Serious incident review and

actions taken4.2 Enforcement actions / key

issues5. Regional Risk Review – HSW

Committees5.1 Escalated risks from school /

workplace HSW Committees5.2 Internal and external audit

findings5.3 Audit schedule5.4 Infrastructure projects5.5 Procurement

6. Regulatory / Legal issues6.1 Common Law Claims / WHSQ issues

7. HSW programs or initiatives update

7.1 Wellbeing, Health and Safety, Injury Management Update

8. 8. Issues raised by School / Workplace HSW Committees

9. General Business10. Items to be escalated to DoE HSW Committee (see below)11.Meeting finalisation

11.1 Review of actions to be taken11.2 Next meeting:11.3 Meeting close


From Item10 - issues for escalation to the DoE Health, Safety and Wellbeing Committee

4. Serious Incidents Details of incidents





5. Hazard / risk / issues Details of incidents





6. Regulatory Actions Details and response (closed or current)

o Prohibition, Improvement or Infringement Notices; WHSQ actions.

Potential relevance to other regions/state

A summary of decisions and actions is provided below:Agenda item number

Decisions and actions Lead action officer

Due date

These minutes are a public record. However the Department of Education (DoE) may redact information from the publicly released version of these minutes if DoE intends to claim an exemption from disclosure under the Right to Information Act 2009. If such a claim is made by DoE, it will be noted at the relevant part of these minutes.


Documents

mpe.education.qld.gov.au · Web viewThe Chair is to ensure minutes are taken and recorded into the template - Region Health, Safety and Wellbeing Committee Minutes. Minutes are to