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Moulton Parish Council

Minutes of Parish Council Meeting

Date: 18th April 2017 Time: 7.15pm

Location: Moulton Village Hall

Agenda Item:

Conduct a Public Session: Action

75/17

A planning agent addressed council on behalf of a resident to present a proposal for a small number of houses at the top of Barlow Lane.

Record Attendance, Apologies, Absence:

76/17

Councillors (Parish): Councillors (District): Councillors(County): Executive Officer: Other Attendees: Apologies: Absence:

Cllr B Care (BC), Cllr Flowerday (CF), Cllr Goodman MGo), Cllr Parkinson (AP), Cllr Paul (GP), Cllr Sheldon (JS), Cllr Ward (TW), Cllr White (HW), Cllr Wilson (JW) Cllr Warren (MW) None

Jane Austin 2 (both left at the end of the Public Session) Cllr S Care, (work commitments) Cllr Cardow, (work commitments), Cllr Gore, (previous engagement), Cllr Marshall, (Previous engagement), Cllr Morrow, (work commitments)

Agenda Item:

Discussion Content:

77/17 Record any Declarations of Interest on subjects included on this agenda: Action:

None

78/17 Accept Minutes of Council Meeting held on 4th April 2017 Action:

It was unanimously resolved to accept the minutes of the council meeting held on 4th April 2017.

79/17 Progress any Matters arising from previous Minutes Action:

a) 73/17b The EO reported that the storage shed in the Public Gardens had been

cleared earlier that day.

80/17 Planning Related Matters: Action:

1. 1. Agree responses to the following and any late received Planning Applications:

1. Agree Responses to the following and any late received Planning Applications

None

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2. Report on Recent Planning Decisions: Action:

a) DA/2017/0096 2 Greenwood Close. Hip to gable roof extension, rear dormer and

single storey rear extension. GRANTED b) DA/2017/0117 11 Parade Bank. Two storey and single storey front extension, front

and rear dormers. REFUSED c) DA/2017/0170 1 Church Street. Works to trees within a Conservation Area GRANTED

3. Other Planning Matters:

A request has been received from Balfour Beatty Homes to use the land allocated for the health facility as a site carpark from July 2107 until January 2020. It was resolved for the EO to contact NHS England to determine a timeframe for the delivery of the health facility before responding.

EO

81/17 Moulton Community Centre Action:

1. Project Update

The EO reported the following:

Library Fit out began this morning

Landscaping begins tomorrow and will be complete by the weekend

Scaffolding was being removed from the Main Hall today and tomorrow

Site roads to be tarmacked this week

BT on site this week

2. Consideration and Approval of Remaining Purchases Action:

Item Supplier Price (each) Notes Outcome

Shredder Bluefish £303.45 It was resolved to purchase.

Safe ESPO £182 It was resolved to purchase.

Key cabinet ESPO £17.37 It was resolved to purchase. The EO was awarded delegated powers to determine size required.

Key tags ESPO £4.31 Box of 100 It was resolved to purchase.

White board ESPO £45 It was resolved to purchase.

Shelving TBC It was resolved to purchase the archive racking from Bluefish.

First Aid book ESPO £7.96 This is for a 5 pack It was resolved to purchase.

Large first aid kit x 2

ESPO £20.36 Price is per item It was resolved to purchase 2

First aid kit wall bracket x 2

ESPO £0.87 Price is per item It was resolved to purchase 2

Lockers ESPO £178 For use by staff It was resolved to purchase.

Coat hooks ESPO £3.32 Per pack of 10 It was resolved to purchase coat hooks for the upstairs office and for the small hall for use by the preschool.

Fire Equipment &

Northants Fire

See attached quote It was resolved to purchase

EO

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Signage from Northants Fire

No smoking signs

ESPO £2.50 It was resolved

to purchase.

Delegate

powers awarded

to EO to

determine

number and

position.

External litter bin/cigarette bin

Glasdon £389 It was resolved

to purchase.

AED (defibrillator)

ESPO £800 It was resolved

to purchase.

Notice board ESPO £21 It was resolved

to purchase.

Welcome screen

James Hogg

£720 A2 size screen It was resolved

to purchase.

PA system ESPO £328 It was resolved

to purchase.

Projector ESPO £241 Optoma projector It was resolved

to purchase.

Floor machine Taski/ESPO

£685 Taski Ergodisc 400. It was resolved

to purchase.

Cleaning pads ESPO £10.09 It was resolved

to purchase.

Cleaning pads ESPO £10.09 It was resolved

to purchase.

Kettle ESPO £20 Cordless 1.7 litres It was resolved

to purchase.

Tables Bluefish £1440 Price is for 10 square tables

It was resolved

to purchase.

Chairs Bluefish £2400 Price is for 40 chairs

It was resolved

to purchase.

Flipchart ESPO £36 It was resolved

to purchase.

Flipchart paper

ESPO £11.80 Size A1, per pack of 5

It was resolved

to purchase.

Whiteboard ESPO £45 It was resolved

to purchase.

Marker pens ESPO £10 It was resolved

to purchase.

Note pads for visitors

ESPO £4.75 Price is per pack of 10

It was resolved

to purchase.

Pens for ESPO £1.70 Price is per box of It was resolved

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visitors 50 to purchase.

Projector ESPO £241 Optoma projector It was resolved

to purchase.

Catering first aid kit

ESPO £9.95 It was resolved

to purchase.

Teapots – 16oz china

County Glassware

It was resolved

to purchase 3 x

stainless steel

Teapots – 13oz china

County Glassware

It was resolved

to purchase 1 x

stainless steel

Trays County Glassware

£5.00 It was resolved

to purchase 4

Trolley ESPO £158 Three tier metal trolley with brakes

It was resolved

for the EO to

check if any of

the kitchen

equipment could

be used as a

trolley before

purchasing an

additional one.

Salt & Pepper pots

County Glassware

£1.75 Price is per pair It was resolved

to purchase 25

pairs

Vinegar bottles

County Glassware

£5.00 Price is for 4 bottles It was resolved

to purchase 8

bottles

Oven gloves County Glassware

£1.79 It was resolved

to purchase 4

pairs

Tea towels County Glassware

£10.00 Price is for 10 It was resolved

to purchase 50

Paper towel dispenser

ESPO £11.03 It was resolved

to purchase.

Paper towels ESPO £14.95 Case of 5040 sheets

It was resolved

to purchase.

Microwave ESPO £55 800w It was resolved

to purchase.

Kettle ESPO It was resolved

to purchase a

Lincat water

boiler for this

kitchen

Trays County Glassware

£5.00 It was resolved

to purchase 2

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Paper towel dispenser

ESPO £11.03 It was resolved

to purchase.

Paper towels ESPO £14.95 Case of 5040 sheets

It was resolved

to purchase.

Glass washer County Glassware

£1200 2-minute cycle It was resolved

to purchase.

Ice maker County Glassware

£1000 It was resolved

to consider at a

later date.

Fridge in store room

ESPO £207 It was resolved

to purchase.

Freezer in store room

Currys £150 It was resolved

to purchase.

Washing machine

ESPO £159 Small 5kg machine It was resolved

to purchase.

Tumble drier ESPO £203 It was resolved

to purchase.

Shot glasses – disposable x 1000

County Glassware

£15.65 It was resolved

to purchase.

2 pint jugs x 10

County Glassware

£24.70 It was resolved

to purchase 10.

Wine thimble measure – 125ml

County Glassware

£3.22 It was resolved

to purchase.

Wine thimble measure – 175ml

County Glassware

£3.50 It was resolved

to purchase.

Wine thimble measure – 250ml

County Glassware

£5.36 It was resolved

to purchase.

25ml thimble measure x 3

County Glassware

£1.29 Price is per item It was resolved

to purchase 3

Lever type corkscrew

County Glassware

£1.80 It was resolved

to purchase.

Straws x 1000 County Glassware

£2.88 It was resolved

to purchase.

Straw dispenser x 3

County Glassware

£12.15 Price is per item It was resolved

to purchase.

Lemon knife County Glassware

£0.99 It was resolved

to purchase.

Bar cutting board

County Glassware

£2.19 It was resolved

to purchase.

Counter trays x 8

County Glassware

£5.00 Price is per item It was resolved

to purchase 8

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Shelf liners County Glassware

£25.46 Price is for 10m It was resolved

to purchase.

Ice scoop x 2 County Glassware

£1.39 Price is per item It was resolved

to purchase 2

Ice bucket County Glassware

£8.43 It was resolved

to purchase.

Glass/bottle carrier

County Glassware

£12.03 It was resolved

to purchase.

Waste bin – small plastic x 3

County Glassware

£2.86 Price is per item It was resolved

to purchase 3

Optics 25ml x 12

County Glassware

£2.26 Price is per item It was resolved

to purchase 12

Standard wall brackets x 12

County Glassware

£1.89 Price is per item It was resolved

to purchase 12

Hedgehog cleaning brush

County Glassware

£12.00 It was resolved

to purchase.

Bottle Opener x 4

Count Glassware

£0.96 Price is per item It was resolved

to purchase 4

Cash register Various It was resolved for the Admin Team to research a more sophisticated system that is capable of stock control etc and will link into the card payment system.

Vacuum cleaner x 2

TBC Taski vacuum cleaner. £445 /£281 each.

It was resolved

to purchase 1 x

large cleaner

and 1 x small.

Replacement vacuum bags

ESPO £7.48 Price is for 10 bags It was resolved

to purchase.

Toilet rolls County Glassware

£8.90 Price is per case – 6 rolls per case (£53.40 for 36 rolls)

It was resolved

to purchase.

Hand soap County Glassware

£8.15 Price is per case – 2 x 5 litre per case

It was resolved

to purchase.

External stiff broom x 2

County Glassware

£3.15 Price is per item It was resolved

to purchase 2

Internal stiff broom x 2

County Glassware

£2.15 Price is per item It was resolved

to purchase 2

External dust pan – metal

County Glassware

£3.00 It was resolved

to purchase.

Internal dust pan - plastic

County Glassware

£1.83 It was resolved

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to purchase.

Mops – Halls – Blue inc handle and mop head x 2

County Glassware

£3.86 Price is per item It was resolved

to purchase 2

Mops – Kitchens - Green inc handle and mop head x 2

County Glassware

£3.86 Price is per item It was resolved

to purchase 2

Mops – toilets - Red inc handle and mop head x 2

County Glassware

£3.86 Price is per item It was resolved

to purchase 2

Mop buckets - Plastic

County Glassware

£5.00 Price is per item It was resolved

to purchase.

Mop buckets – Galvanise

County Glassware

£7.15 Price is per item It was resolved

to purchase.

Toilet brush & holder x 25

County Glassware

£4.08 Price is per item It was resolved

to purchase 4

Bleach County Glassware

£5.40 Price is for 2 x 5 litre bottles

It was resolved

to purchase.

Disinfectant County Glassware

£3.33 Price is for 2 x 5 litre bottles

It was resolved

to purchase.

Hard surface cleaner

County Glassware

£8.33 Price is for 2 x 5 litre bottles

It was resolved

to purchase.

Furniture polish

County Glassware

£9.86 Price is for 6 cans It was resolved

to purchase.

Black sacks County Glassware

£15.53 Price is for 400 bags

It was resolved

to purchase.

Washing up liquid

County Glassware

£5.58 Price is for 2 x 5 litre bottles

It was resolved

to purchase.

Oven cleaner County Glassware

£8.86 Price is for 2 x 5 litre bottles

It was resolved

to purchase.

Glass cleaner County Glassware

£5.85 Price is for 6 bottles It was resolved

to purchase.

Ant powder County Glassware

£2.15 Per 150g bag It was resolved

to purchase.

Wet floor sign x 3

County Glassware

£4.59 Price is per item It was resolved

to purchase 3

Stainless steel cleaner

County Glassware

£2.79 Per 400ml bottles It was resolved

to purchase.

Brillo pads County Glassware

£2.00 Per pack of 10 It was resolved

to purchase.

Floor cleaner County Glassware

£12.86 Price is for 2 x 5 ltr bottles

It was resolved

to purchase.

Kitchen signs County £2.15 Price is per sign It was resolved

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– food prep/hand wash

Glassware to purchase.

Toilet cleaner County Glassware

£6.36 Price is for 2 x 5 ltr bottles

It was resolved

to purchase.

Sink brush x 2 County Glassware

£0.93 Price is per item It was resolved

to purchase 2

Dish cloths County Glassware

£2.65 Price is for 10 It was resolved

to purchase.

Gloves – disposable

County Glassware

£6.64 Box of 200 It was resolved

to purchase.

Cleaning cupboard racking x 2

Argos £26.59 Price is per item It was resolved

to purchase 2

3. Consideration and Approval of Remaining Equipment Contracts Action:

It was resolved to award the contract for waste collections to Mick George. It was resolved to delegate powers to the EO to monitor the situation and determine frequency of collections and number of bins. It was resolved to award the contract for Feminine Hygiene and Nappy Bin collection to Principal Hygiene. It was resolved to order 14 x Feminine Hygiene bins and 3 x Nappy bins. It was resolved to award the contract for fire extinguisher servicing to Northants Fire. It was resolved to lease the photocopier from Icancopy. It was resolved to review all contracts annually starting June 2018

EO EO EO EO EO EO

4. Discuss Formation of Management Sub-committee Action:

It was resolved to delegate powers to the sub-committee to consider the options for the cash register and card system.

5. Discuss Licences Required Action:

The EO reported that the Premises Licence had been applied for and we were awaiting the outcome of the application. It was resolved to apply for the PRS Licence. It was resolved not to apply for a PPL Licence at this time but to liaise with the café leaseholder as to their requirements for background music etc It was resolved not to apply for a TV Licence at this time. It was resolved to delegate powers to the EO to arrange the appropriate level of insurance (building and contents) as and when necessary .

EO EO EO

6. Discuss Storage/Display Requests from Regular Hirers Action:

It was resolved to discuss storage requirements when the centre was operational. It was resolved to provide a removable noticeboard for the preschool to display statutory notices on whilst in operation.

EO EO

7. Discuss Display of Northamptonshire Map Action:

Cllr Sheldon reminded council of the size of the map – 7’3” x 8’6”. It was resolved to consider a space for this when the centre was open.

82/17 Review Correspondence Action:

a) Email request received from Screen Northants for Moulton cemetery to be included on a site location database. It was resolved not to approve.

b) Email request received from resident re: memorial planting/seating at Community Centre site. It was resolved to consider this once the centre was open.

c) Email request from Library Service re: provision of planters for paved area at Community Centre. It was resolved to consider this once the centre was open.

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d) The EO reported receiving several emails from residents concerned with the proposals for the highway changes at Park View. The EO reported that Cllr J Shephard was liaising with NCC Highways on behalf of the residents.

83/17 Date of Next Meeting: 10th May 2017

Meeting Closed at 9.00pm Copies to: Parish Councillors (14), District Councillors (2)

Chairman’s Acceptance Signature………………………………………Date………………..