MOU for RFL and the City of Rockville

8/7/2019 MOU for RFL and the City of Rockville

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MEMORANDI]M OF I]DIDERSTANDINGBetween

TheMaYor and Council

- and

The RockvilleFootballLeague

JOINT STATEMENT OF' PRINCIPLES:TheMayor and Councilof Roclcville, heDeparhnentof RecreationandPqls ('the Ciq/) a}d the

Rockvilie FootballLeague "1heLeague')desire o continueworking togetheras heyhave he-past

decadeso providea footbailprogram or youth n Rockville andsurroundingcomrnunitiesat City

facilities.

The City recognizeshatthe LeaguehassuppliedRockville andsurroundingcornmunitieswith anwell-

organized,wJll-equipped,and high quality football program hathasmetthegrowingdemandor youth

reJreationaloppottuniti"sovertheyears broughvolunteer eadership, oaching,and suppod'

The Leagueecognizeshatthe City hasmadeaquality all-voltmteer ootballprogrampossibleby granting

permissiin to usJCity fields and acilitiesand byits generous rovisionof services nd support o the

Leagueand ts progam-

In consideration f theabove, he City and he Leaguewill abitteby the following agreementn carrying

out heir respectiveoles.,.,

TIIE CITYAGREES;o That t will allow theLeague o provideyouth football serviceso Rockvilleandsurrounding

commrmities onsistent tl tle youft FootballLeagueModel and Constitution,By-Laws,and

Division PlayingRulesof the League.

r That tle City liaisonwith the Leagaewill be theDe,parhentof Recreation ndParks,whichwill

advise heLeagueof City policiesandprocedureswhichwill affect ts planningand operations.

. To designate Deparbnentof Recreation nd Parksemployeeo serveas epresentative9 and iaison

with thJleague,to participate n the Leagues'generalandexecutiveboardmeetings,

egggoYl*

. To support he footballprogrambymakfngCity facilities available o the Leagueas ollows:

football ieldsandassociateduilrlingsat DogwoodPark;

practice ields in other ocations broughout he City;

supporting acilities, ncluding warehousepaceandmeeting ooms'

o Everyreasonable ffortwill be made o makeenoughexistingand ightedfieldsavailable o

accommodatehe League'sprogramand schedulingneeds.

To maintain hefacilities describedabove,both day-to-dayand ongtersLand o set andenforcedaily

usagepoliciesbasedonweatherconditionsand otherconsiderations.

To provide officials for all Leaguegames.

To provideadministrative, lerica! and aining assistancendsuppor_to the League,ncluding:

informatiorl advice,and ecommendationsoncerningees, ield availability,scheduling,andplayer

safetyetc;



X

Rulingl on age exception requestsand mainstosamiag disabled participants, offi.ce and clerical supporqpromotional assistance.

Assistance in complying with reriuirements for coaches training certification, and criminal backgroundcfscks.

To supply field equipment (down marker, chains, scoreboards, etc.) and assistthe League in procuring

Tackle Division footballjerseys, mouthpieces, and otler necessaryequipmenl.

To provide the League with at'least one opportunity a year to present and discuss the League's needsfor additional fields, facilities, or support for possible inclusion in city budgets.

To work cooperatively with League representatives to resolve conrplaints from the public, puuents,orcoaches that are brought to the attention of the City.

That every reasonable effort will be made to make enough exisrirg and lighted frelds available toacsomrnodete tle League's program and scheduling needs.

To allow the League to hlave he sole authority to recruit and assigrrofficers and coaches to positionsand tea'ns, to assign players to teams, provided that the League uses a method of system that is

agreeable to the City and that the League agreesto consider exceptions in exqaordinary circumstances.

To give fhe League reasonablenotice before changing eligibility requirements for participation in CityRecreation and Parlcsprogams. In general, reasonable notice will mean no later thnn March 1 of theyear preceding the playing season n which the desired eligibilify change is to take effect.

To cooperate with the League so as to allow the League to raise flmds for equipping and operating itsfootball proganr

To monitor the growth of all sports and ensure that no one sport becom€s a year-round effort thatadversely mpacts other sports.

* '

x

' To use ts best efficrts o givethe Leagueat eastsix monthsnotice before suspending r terminating ts

usageof any or all City facilities,exceptn emergencies r otherhigbly unusualcircumstances.

TTTIi: EAGIIE AGREES TO:

Continueproviding youthfootball serviceso Rockville andsurrounding ommunities onsistentwiththeYouth Football LeaeueModel its Constitution,By-Laws,andDivision PlayingRules,and naccordancewith eligibility criteria,safetystandards, nd aining and certificationstaudardshatmaybe setby the City, including:

Recruiting coaches, sponsiors,and League officers;

f,aletling players and assigning players to teams;

plsYiding and issuing helmets to teamswithinArkte Biter, Pony, Pee

Wee,

Intermediate andMiddleSchool Football Leaguq divisions.

-u /Providing and ssuing eamshirts/jerseyso Flag Division teams:

Providi'g and ssuing houlder ads, elmetaccessories,ads asneeded asis) o teams;

Administeringthe football program, ncluding collectrrg required eesandmaintaining eguireddocuments:



ffi*

Operating an on-field playing program, including practices, gzunes,and tournaments;

Providing recognition for coaches and players, including souvenir prograns, photos, and awards.

Operaten accordance ith the termsandconditionsof its ConstitutionandBy-Laws and o considerandact upon all City requests or changesn thekague's ConstitutionandBy-Laws and DivisionPlaying Rules,and o provide he City with currentcopiesof the documents t all times.

. Engage only in providing a youth football program for Rockville and surrounding corv"'unities

. M+e its financial records available fs1 inspection by the City vdthin 15 days of a written request.

o Adopt fees and scholarship progreynsthat conformto City requirements.

o Incorporate City requirements in annual player, parent and coaches agreementsand to validate players

ages.

. Consult with the Clty in advance and as the seasonprogressesconcerning the fumber, locatioq and

origin of teams that will be participating in the League's playing program each year.

. Establish and maintain a system for recruiting, taining certi{ying, and evaluat'ng coaches and for

assig:aingplayers to teayns hat are fair and that meet other standardsand requirements set up by the

City, including age grouping requirements.

. Work cooperatively with the City represe,:rtatives o resolve complaints fromtle public, paren8, or

coachesthat arebrought to ttre attention of the City. The League further agrees o supporl particrpate

rl, use and bide by the decision of a Youth Sports Board which will have the authority to arbitate any

disputes betweeu the City and the League which cannot be resolved through normal discussions. The

Youth Sports Board shall consist of five members with one representative fromttre League, one

representative form ttre Roclwille Bassball Association, two representatives from the Youth Sports

Subcomsrittee of the Recreation and Parls Advisory Board, and one representative appointed by the

Mayor and Council.

r Conduct open, scheduled meetings asrequired by ib Constitution and By-Laws and to uotiff the City

representative of such meetings. Meetings will be closed only to discuss sensitive personnel mattets

and subjects for which due process requires confidentiality. The City staffrepresentative will be

allowedto remainin executivesessions- --

. Provide the City with an annual fiaancial statement within 60 days of the end of each fiscaUcalendar

yeal.

. IJse its best efforts to noti8 the City at least six months in advance of anyproposed chairge that would

consitiute a substantial modifigatisa of this Memorandum of Understanding, including termination.



IN WITNESS WIIEREOF, T}fN CITY A}[D TEE LEAGUE AGREE TO TEE PROVISIONS OFTEIS MEMORAI\IDuM oFUNDERSTANDING, As otr'TIIIs DAY oF ,2005

ATTEST MAYOR AI'[D COI]NCIL OF ROCIil'LLE

Date:

wrTrY4ssg*M RO

By:

Date: P \,Date:

football agreementwcity

Clair6 Funkhouser, City Clerk

Date:-, , '

a ,

Documents

MOU for RFL and the City of Rockville