Motorcycle Ohio OHIO DEPARTMENT OF PUBLIC SAFETY |

Motorcycle Training INSTRUCTOR GUIDE

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Table of Contents Log In ............................................................................................................................................................. 2

Motorcycle Ohio Registration ....................................................................................................................... 6

Instructor Landing Page ................................................................................................................................ 8

Instructor Information .................................................................................................................................. 9

Instructor Documents ................................................................................................................................. 11

Training Certification .................................................................................................................................. 12

Class List ...................................................................................................................................................... 13

Waivers ................................................................................................................................................... 14

Incidents .................................................................................................................................................. 15

Grades ..................................................................................................................................................... 17

Manage Students ........................................................................................................................................ 18

Reschedule a Student ............................................................................................................................. 20

Transfer ................................................................................................................................................... 21

Reprint Confirmation .............................................................................................................................. 22

Annual Renewal .......................................................................................................................................... 22

Reports ........................................................................................................................................................ 27

Bulletin Board ............................................................................................................................................. 27

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The Motorcycle Ohio application has a new look and feel! This guide will aid you in walking through the new features and design. There will be notes along the way that give you additional info about the application.

Log In Your current instructor log-in is no longer active. All users will now need to register and log in with Identity Manager. Find the link to get started on the ODPS Motorcycle Ohio page. https://www.motorcycle.ohio.gov/

This will navigate you to the Motorcycle Ohio landing page. On the left navigation options, select the Training Provider/Instructor option under Login.

First time users of Identity Manager must click on the Register link.

• Follow the instructions on the form • Submit the registration. • Requesters will receive an email with information to validate your account. • Once validated, return to the log in screen to enter the email and password.

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Note: The Motorcycle Ohio staff cannot help you with resetting passwords, as Identity Manger is a third party authentication platform. Please use Get Help link from the Login Page that you will always have access to if a password reset is necessary.

From the Login Page click on “Get Help”. The following screen will show, just follow the instructions.

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Motorcycle Ohio Registration Once you have created and successfully logged into your Identity Manager account, you will then need to get access to the Instructor functions of the Motorcycle Ohio site.

Fill out all of the mandatory information (marked with an *) and submit the request.

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After submission, there will be a confirmation screen, where the status will be in Pending until the Motorcycle Ohio administrators approve the request.

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Instructor Landing Page Once you are granted access to the application, you must log in again through Identity Manager. Upon logging in, you will land on the ‘home’ page. The landing page consists of different ‘tiles’ to navigate you to the desired function.

The left navigation consists of links to all of the pages seen on the tiles, allowing you to navigate to any of those pages at any time from another section. In addition, there are links to resources and a contact information.

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Instructor Information Instructor Information is where you, the instructor, can view and/or update your personal information. Click on the Instructor Information tile to get started.

The current information on file will be displayed. Your name will be at the top of the page. Remove the current value and add new information as necessary. Click Save to update.

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Instructor Documents Instructors are required to have specific documents to be a certified, such as: CPR, insurance and background checks. You now have the ability to add those documents through the application.

The Upload Process.

Select the document type. Based on the document type, an expiration date may or may not be required. Browse the document and click the upload button. A list of documents added by you or administrative staff will be displayed on the page. At any time, the document can be added, removed or replaced.

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Training Certification This page has information regarding certification, instructor type, current teaching status, MSF and MORE #s. Instructors do not have the ability to edit any information on this page.

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Class List The class list has not changed much. Use the filter to narrow the results on the page. Select ‘Roster’ to view the details of the class.

After selecting a roster, class details will be displayed. You have the ability to print the packet with roster details in addition to new features like printing the certificates for each student and adding a student after the class has started.

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The class roster has a new look and feel. To view the student’s course and incident history, click on the Name hyperlink.

Previously, grades were entered on the roster page. Now, you will click on the + to add grades for the student. As a new feature, you can now add incidents for the student in the application.

Waivers If the student signed up for the class electronically and signed the waiver, the box in ‘waiver printed’ will be checked (and is view only for the instructor and cannot be edited). When printing the waiver, the student’s electronic signature will be displayed as well as the date it was signed. If someone other than the student registers them for the class and the waiver is bypassed, the ‘waiver printed’ box will NOT be checked. When choosing to print the waiver for these students, it will be blank, allowing for the student to sign in class. There will be a note that the student was registered by a third party (instructor, provider or administrator).

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Incidents In order to create an incident for a student, click in the same row as the student’s name. If the student has a previous incident, you will be prompted with a question asking if you would like to copy information from a previous incident.

If you say yes, the template will load with the same information that was collected in the previous incident. Information can be edited as necessary. If no was selected, the template will be blank. Student & class information will be displayed at the top of the page. Below student and class information, enter the date, motorcycle information and answer the questions.

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Select 1 or more values for causation. If selecting values such as braking, collision or speed, there are additional options to select. If miscellaneous is selected, enter a description for the causation.

Next, select if there was an injury. If no, the incident is completed and the user can submit. If yes, answer the additional questions describing the injury.

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Lastly, you can submit the incident and return to the roster page, go ‘Back’ without saving the incident or add another incident to the student. Note: The application will save the previous incident before creating a new one.

Grades You will continue to enter the Knowledge test score as one score, but the skill evaluation score will be broken down into individual evaluations and will calculate the overall test score. If the scores are passing, the Skill Evaluation drop down will populate with a ‘P’. If scores entered do not meet the criteria to pass, the application will display the ‘F/S’ status. The instructor has the ability to change the grade if necessary.

If the student fails, the Retest scores evaluation text boxes become available for use. Comments are optional but the digital signature is mandatory before saving the grades can be completed.

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On the roster page, the grade information will be added to the summary of student information.

Once the class is over, the class certificate will be available to print (it is also automatically emailed to the student).

Manage Students You now have the ability to manage the students that has or will take a class with you. From this page, the student can be rescheduled, removed from a course, transfer class to another student or print the confirmation. In addition, student information can be edited and history information can be viewed.

Click on the Edit to update and/or view student information.

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All information can be edited. Below, the student course and incident history information can be viewed. Incidents can be edited within 7 days of creation. After 7 days, users can only view the report.

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Selecting ‘Options’ will allow you to print the student’s confirmation from this page.

Reschedule a Student You have the ability to reschedule a student for a different class. Any class that the student is registered for in the future and within the last 7 days will show for the student to be rescheduled. In the ‘Options’ section of the grid, select Reschedule.

This will direct you to a page that allows the user to search and select a class as if going through the regular class registration process. Find a class and select ‘Reschedule’.

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A notification message will display showing the status of the reschedule request.

Transfer A student has the option to transfer their class to another student. Next to the student’s name, under the ‘Options’ column, there is a link for Transfer. Click on the link.

Enter the Name and Email of the student the class will be transferred to. Click ‘Transfer My Class’

The request will be confirmed.

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Reprint Confirmation There is another link in the Options column that allows the instructor to reprint a class confirmation

letter. Click on the link and the option to open or save the confirmation.

Annual Renewal As an instructor, you can now submit your annual renewal in the application. From the home page, click on the ‘Annual Renewal’ tile. Note: It will only be available during the window for renewals.

The first question asks if you would like to renew. You can choose to answer ‘yes’ and move forward with the process, select ‘later’ and close out of the renewal or choose ‘No’. If ‘No’ is selected, please enter a reason for not renewing.

If you selected ‘Yes’ and will be submitting a renewal request, answer the questions listed on the page. There is an option to upload your current CPR/First Aid certification.

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If you have traffic and/or criminal citations, please list them in the space provided.

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Lastly, review your personal and contact information and update where necessary.

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Read and sign off on the conditions, enter your initials and submit the renewal. There is an option to save the renewal as a draft and return to it later for submission.

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Reports Reports have not changed for instructors. Select the report to run, enter the criteria and click ‘Run Report’.

Bulletin Board Admins will communicate some information to you by using the Bulletin Board. Upon sign in, if there are new notifications, you will see the new notifications through the Bulletin Board tile.

Click on the tile to view notifications. Use the filter to find a specific notification; otherwise, click on ‘View’ to read the details of the notification.

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The notification may have attachments added that the instructor needs to view. Read the notification, the attachments (if any) and sign off that the notification has been viewed. Note: Not all notifications will require attention.

Remaining features on the instructor home page are links to the Instructor Resources and DPS Training Campus.