Lourdes Catholic School – Faith Formation Board

Thursday, October 8, 2015, 6:30 PM

Location: Mrs. Driscoll’s Classroom

Agenda

1) Call to Order.

A. Present: Mike Puthoff, Jennifer Alongi, Amy Paul, John Leinart, Jenny Preston, Amy Steil, Mike Vonderhaar, Karen Moldt, Maren Stoflet, Jenny Grobstich, Alec Clark, Rochelle Schrader

B. 6:32 p.m.

2) Opening Prayer offered by Jennifer Alongi

3) Introduction of Guests – no guests were in attendance

4) Approval of Agenda - motion offered by Jenny Preston, seconded by Mike Vonderhaar and approved by board

5) Approval Minutes – September minutes approved by email

6) Open Forum – no open forum

7) Father Jason Report – no report

8) Administrative Reports:

a. Jennifer Lynch – Religious Education: Please see report. Not present

b. Sara Scogland – Youth and Young Adult Ministry : See attached report, not present

c. Jennifer Alongi – Lourdes Catholic School

Please see Report

Reviewed concerns expressed by a few parents on cost of middle school field trip to

CampShalom. Ms. Alongi will follow-up with Mrs. Johnson regarding Camp

Shalom’s willingness to cut the cost per student, transportation costs, and the amount

requested from Field Trip fund and will get back to Jenny Grobstich.

Discussed proposal from Mrs. Lowe and Mr. Resnick for spring play. Board is

comfortable with what was outlined.

Ms. Alongi discussed need for task force to look at 4 year old (Pre-K) program for next

year. Task force will be asked to look at various options taking into consideration the

number of spots available for Little Lancer Care, number of hours of instruction, and

state funding. Karen Moldt and Amy Steil volunteered to be on the task force. Ms.

Alongi will also ask the two 4-year program teachers and possibly a parent. Board

Discussed need to have process for filling spots. Ms. Alongi explained that today it’s

current school families, parishioners, teacher/staff then it’s opened to the general

public.

Ms. Alongi passed around the new marketing brochure and the article in Bettendorf

Premier magazine.

9) Special Interest Group Reports:

a. Boosters/AD Report (Alec Clarke): Please see report

b. Home & School Association (Jenny Grobstich):

Please see report

Reviewed status of implementing Presto Pay for Scrip until several items outlined by

Bev Lamarque have been worked through. There is a meeting with a smaller group of

the H&S Board to discuss next steps Monday evening.

Requested list of items the administration would like to spend the Lourdes Starry Night

proceeds on for this year’s fundraiser from Ms. Alongi and Fr. Crossen

c. Teacher Representative (Amy Paul):

Please see Report.

Reviewed how teachers have been doing with the new lesson planning software.

d. Scott County Catholic Schools Advisory Board (Mike Vonderhaar, Jennifer Alongi) –

Mike Vonderhaar reported that the board met in September. There are new members

including a new member from St John Vianney parish. Dr. Morrison went over the

feedback he received on the strategic plan for the Catholic Schools in the diocese. Most

of the meeting was spent rewording those sections he received feedback on. Next step is

for Dr. Morrison to submit the revised draft to the Bishop’s office. The next meeting is

09 November.

e. Assumption High School (Kristyn Tjaden): No Report

f. Grant Writing (Amy Steil): Amy reported that a grant request was submitted to SCRA

for technology with an increase in Lourdes contribution amount. Committee met to

discuss trying for a Bechtel Grant for a science lab. Will have to get an estimated cost

first. Also looking at other potential grants. Ms. Alongi is in touch with Mr. Hobin at

Alleman High School and plans to visit it’s new science lab. Will also bet the name of

suppliers so can obtain a quote.

10) Board Committee Reports:

a. Buildings & Grounds (John Leinart-Chair, Scott Dyer, Chuck Ripley, Nick Jacobs)

Repaired one broken kneeler bracket

Meeting with Fr. Crossen next week to discuss format of the committee and future

projects.

b. Finance (Mike Puthoff, Fr. Jason, Jennifer Alongi) (< 10minutes)

i. Need to form the Finance Committee to start working on the budget.

Membership should include the following members.

1. Accountant (voting member of the Finance Council)

2. Finance Council Member

3. FFB President

4. Principal

5. 2 other voting members of the FFB

Mike Vonderhaar and Jenny Preston volunteered to be a part of this committee. Mike

Puthoff will reach out to the Finance Council to get a member on the committee. Mike

Puthoff will also reach out to Nicki Gartner to talk about starting the process.

c. Policy & Procedure (Jenny Preston-Chair, Amy Steil, Maren Stoflet); reviewed 601B,

606A and 610.2A. Mike Vonderhaar made a motion to approve the first and only reading

of 610.2A and to approve the first readings of 601B and 606A. Amy Steil seconded the

motions, motions approved by board.

d. Public Relations / Marketing (Chuck Ripley-Chair, Karen Moldt, Scott Dyer, Nick

Jacobs, Rochelle Schrader, Maren Stoflet)

Please see report.

Mike Puthoff reported that there have been no review of school on the websites listed

in the FFB article in the H&S newsletter

e. Executive (Mike Puthoff-Chair, Amy Steil, Karen Moldt, Fr. Jason): No report

11) Old Business or New Business – no old or new business

12) Adjourn regular session - motion offered by Mike Vonderhaar, seconded by Jenny Preston and approved by board

13) Next Faith Formation Board Meeting – Tuesday, November 10

Report from Jennifer Lynch All is well in religious ed. We had our 6th grade Bible blessing tonight, as well as a living rosary to celebrate today's Feast of Our Lady of the Rosary. Little Flowers now has 22 families participating! We had a fun and fellowship day at the Bettendorf YMCA swimming pool and also our 2nd meeting where we learned about our virtue of the month Hope and our saint of the month St. Monica. Our October fun and fellowship event is a Halloween party on October 24. I am especially impressed with how our parents are getting involved!

OLOL Youth & Young Adult Ministry Sara Scogland October 8, 2015 Looking Back… Camp Shalom Fellowship day on Saturday, October 3rd was a success. Five high school seniors led the day along with Ben Carlson-Program Director. Catechist In Service was last Wednesday, September 30. This was a special dinner with guest speakers. Live Rosary Prayer last night at LRE & YM Studies the gym was filled and the Glorious Mysteries Decade of the rosary was led by two Catechists. All classes K-8 were invited. We used technology by way of You Tube to bring up The Glorious Mysteries with music in the background. The students brought carnations to a statue of Mother Mary as we all participated in the prayer aloud. Looking Ahead… NCYC is November 19-22

Preparing all families for the pilgrimage.

Fundraising continues High School Youth Group continues to meet weekly 7:45-9 pm

Made homemade Vegetable Beef Soup for the Café on Vine October 7th

Making Homemade Apple Pie for the Café on Vine Tonight, October 8th

Women’s Choice Center is in strong need of diapers and wipes as well as fleece blankets (for all ages) The group has decided to promote these needs to our church community and have a fleece making day.

Chili Cooking Contest - details to come

Young Adult Ministry There is dialogue started with the SJV group. We hope to create some more offerings for this group.

Service to the Church Community/Neighborhood

Café on Vine meal October 10

Rake n Roll November 14

St. Nicholas Workshop December 5 Blessings to everyone, Sara Scogland

Principal’s Report to the Faith Formation Board October 8th, 2015

Leadership of School Culture and Instruction: 1. Spring Play: Grease (Mr. Resnick and Mrs. Lowe)

Eliminating pregnant Rizzo

5 songs

decrease form 90 minute down to 60 minutes

recommendation to approve this play performance Managerial Leadership:

1. SIAC: will meet Wednesday Oct 21 at 4:00 PM in Mr. Hintze’s classroom. We will look at last year’s goals and discuss goals for this school year. The 2015-16 SIAC goals will be presented at the November board meeting.

2. Energy audit through Tina Yoder of MidAmerican Energy: I have asked for a copy of our most recent audit, and will consult with MidAmerican to determine if we need a more up to date one.

3. PreK programming for 2016-17 – task force is needed to study and make a recommendation no later than the December FFB meeting.

4. Staffing for 2016-17 – staff reduction is likely necessary in order to bring us into alignment with policy 510.3 (Class Size).

Public Relations/Marketing Leadership:

1. LCS is featured on page 40 of “Premier Bettendorf 2015-2016”, a community guide. 2. I attended the First Tuesday Bettendorf Business Network meeting on Tuesday. I

heard each 1st Ward Alderman candidates speak, and heard about changes to the construction that may affect our parents starting next week.

3. The new LCS brochures have arrived. I have put some in the rectory and Gathering Space at OLOL. I hope to hand them out to realtors and ask SJV to also provide some in their gathering space as well. The office staff will include them in our information folders for new families who express interest in Lourdes and/or who come for a tour of the building.

4. The Marketing Committee met Sept. 23. Chuck Ripley will provide a report. Faith Formation Leadership:

1. Fr. Jason held a Blessing of the Animals for LCS students, parents, and pets on Monday October 5th. The feast day of St. Francis was October 4th. This was in the Giving Tree area at 3:00

Current enrollment: (K-8 227; PS-8 339) PS/PK: 112 3rd = 37 7th = 19 K = 30 4th = 24 8th = 14 1st = 19 5th = 27 2nd = 26 6th = 31

2. Fr. Kevin subbed for Fr. Jason a couple of weeks ago for the school mass. Some students who attend SJV were excited to see him.

Bible enthronement for 6th graders (and one new 8th grader) was yesterday. Thank you to Jennifer Lynch for organizing this.

Marketing Report October 2015

Brochures are a done deal Ms. Alongi has agreed to follow up with the Focus initiative. Scrip continues to be an ongoing effort to bring fundraising to the school. We have several efforts in the works to enhance the program.

Any suggestions or forward thinking ideas welcome

The credit card initiative is ongoing

It would be advised that we utilize our social media outlets more effectively, and that we get families involved (ie; testimonials, individual posts, etc…..)

Daily/Weekly posts from a team of people

Twitter feeds

Groups thoughts on these

Teacher Report to the FFB – October 2015 Mrs. Anna Johnson (KA): KA has started to welcome the new season of Fall. Our room is transforming with student crafts and decorations to help remind us of the season. We continue to work through the curriculum. My class is very intelligent and all have awesome personalities.

Mrs. Amy Paul (2A) and Kaitlin Carlin (2B): Second grade is staying busy, as usual. In Science, we are now watching the life cycle of 4 items: a brassica plant, a mealworm, a silkworm and butterflies. The kids are excited to come to school each morning and see the changes that may have occurred with their bugs and plants. In Social Studies, we studied individual states with state posters produced by the kids. In math, we are continuing to work on place value and the kids are doing a fabulous job with the big numbers. In reading, we began writing stories this week. The kids are really enjoying being able to let their imaginations run wild as they get creative in their writing journals. Mrs. Gloria Mesick (3A): The 3rd graders are learning about the concept of multiplication. Next we will start to memorize the multiplication facts. In science we have been studying the skeletal

system. The children had fun putting together a "Mr. Bones." We will also be dissecting an owl pellet and comparing the bones of a rodent to that of a human being. During the month of October the children will be learning about saints and will be getting ready for their "Wax Museum of Saints." Mrs. Susan Smith (4A): 4th grade completed their landform maps from dough and painted them in art. Both classes are preparing Mass. 4A presents on the 7th, and 4B will lead Mass on the 14th. We are busy working on writing, and preparing to begin our study of the Northeast region in Social Studies. Fourth graders are enjoying their study of living systems in Science. Mr. Alec Clark (5B): Fifth grade just created their continent projects for Social Studies. These projects are displayed in the hallway. We have also just had our first book reports due and are beginning the book Shiloh in Language Arts.

All is well in religious ed. We had our 6th grade Bible blessing tonight, as well as a living rosary to

celebrate today's Feast of Our Lady of the Rosary.

Little Flowers now has 22 families participating! We had a fun and fellowship day at the Bettendorf

YMCA swimming pool and also our 2nd meeting where we learned about our virtue of the month

Hope and our saint of the month St. Monica. Our October fun and fellowship event is a Halloween

party on October 24. I am especially impressed with how our parents are getting involved!

I am currently in Knoxville, IA attending a training for the diocese Strong Catholic Families initiative.

Tonight I attended a great family kick-off event at the local parish, and I will participate in a parish

coordinator training tomorrow.

Have a wonderful day and a great meeting everyone! I will be available by phone if you have any

questions.

Jennifer

October 2015 – FFB Meeting – Athletic Report

Girls Basketball

The girls’ basketball teams have each played five games so far. The following is the rest of their

season:

October 8th

versus JFK @ Lourdes

October 12th @ St. Pauls

October 13th

@ All Saints

The tournament will begin on October 19th

for both grades at JFK.

The second day of the tournament will be on October 20th

. Seventh grade will be @ All Saints

and the sixth grade will be at Lourdes.

The finals of both tournaments will be on October 24th

and 25th

@ Assumption High School.

Volleyball

The next season will be volleyball, which will begin in November. I will be receiving more

information about this at the AD meeting on October 14th.

Lourdes is currently scheduled to host

on the following dates:

November 10th

November 19th

November 24th

December 7th

We will be hosting on November 15th

@ Assumption High School.

On October 4th

, I sent out the email to see which students would be interested in playing. I will

have exact numbers, a schedule, and who will be coaching at the November meeting.

Intramurals

Tracy Diaz has offered to work with LogoPro in creating t-shirts for the intramural programs.

These shirts will be strictly optional and the proceeds will go towards materials/event costs for

the intramural program.

I am working on organizing a track meet location for the fifth-eighth grade students to take place

on a weekend to showcase their hard work. As more details become available, I will share them

with the parents.

Open Gym

Nothing new to report.

Costs:

The following items were purchased:

A new popcorn machine

Intramural materials:

o Shot Put

o Discuses

o Batons

o Basketball Pump

o Soccer Balls

o Cones

Cookies for Parent Day in September for K-4 intramurals

Pizza Costs for Concession Stand ($90). We are purchasing from Little Caesars. I am

putting an order in Tuesday to us Scrip from Little Caesars to pay for the pizzas.

$200 to stock the concession stand

$225 to compensate for referee costs and for start-up money for admission and

concession stand

We have not had to withdraw any additional money out of the boosters account since the

beginning of the season. The start-up money and the money from the gate and

concessions has allowed enough funding to pay for extra concession materials, referee

fees, and have enough change for the gate.

Events in the works:

I have talked with Ms. Alongi and the following events are in the process of being planned and a

statement of costs will be presented to the board before sending information to parents:

1) 3 on 3 Basketball Tournaments. This event would be for students in fifth through eighth

grade. Students would organize teams of five and participate against teams from our

school and possibly open this tournament up to other schools in the diocese or from the

parish. We have a lot of students participating in intramurals and in open gym and this

event would allow students to showcase their talent in front of their families and have fun

as well. There would be a small entry fee and the concession stand would be open as well

during this time. The fee would be waived for Lourdes students and would only apply to

students from the parish or from other schools, if the tournament opens up in that

direction.

2) End of the season track meet as discussed above. If there are any questions about this,

please let me know, but this is in the early planning stage.

3) Having a Lourdes race/event. We have students participating in cross country and track

right now and having a road race around the community of our school would be a great

way to showcase the talent at Lourdes. There would be divisions for kids under eight, a

middle school division, and an adult division. The adults would run a 5K and the students

a 3K with the kids race being a ¼ mile in length. I would figure out the cost of all the

necessary items and present this to the board before moving forward. I think this might

take a year to take off, but it could be a great fundraiser for the boosters and for the

school. The proceeds would be split 50-50 between the boosters fund and the school.

Timetable: Late spring/beginning of next school year as a kick off event. I am hoping to

have a budget to the board by December/January. I will also talk with the Bettendorf

Police Department about blocking off the roads for the race and will talk to local

businesses about sponsoring/fundraising a post-race party. I will present monthly updates

to the board each month on these events.

Respectfully,

Alec Clark

Athletic Director

LOURDES HOME AND SCHOOL REPORT FOR FAITH FORMATION BOARD OCTOBER 2015 H&S Objective: fundraising, communication, administration/staff support, volunteerism, community development. Community Development: Current/Upcoming Events:

– 10/4 – 10/9 (with breakfast for parents on 10/9 from 8:30-9:30 AM)

– 10/26 – 10/30

– 10/29

– 11/30 – 12/4

– 1/29

– 4/1 Administrative/Communication/Staff Support:

vember

th, 7th 8th Team Building event to Camp Shalom on 10/16 (approx.. $216.32); 4th & 5th Children’s Literature Festival on 10/27 (approx.. $242); Kindergarten Pumpkin Patch Trip to Pride of the Wapsi on 10/8 (approx.. $146) Fundraising:

o Scheduled for Saturday, March 5, 2016 at Tanglewood Pavilion.

o Chrissy Hayes is chairing - kick-off meeting was held mid-September. Next monthly

meeting is scheduled October 14th.

o Marketing plan being revised to reflect 2016 event

o Need confirmation from Ms. Alongi and Fr. Jason as to what the funds raised from the

event will be used for in order to finalize underwriting letters, etc. Volunteerism:

– adjusted ‘Parent Volunteer’ section of LCS website to include all current volunteer opportunities/sign-ups in a centralized location. This allows opportunities to easily be shared via a link in Ms. Alongi’s Monday Message as well as via social media.

ess Duty - H&S implemented additional parent volunteer opportunity to help with lunch recess at Big Toy and blacktop – awaiting for it to be added to LCS website.

– looking for more volunteers to sell after Masses and after early outs. H&S creating a sign-up genius/posting to volunteer section to encourage parents to sign-up to help. Scrip training is scheduled for Sun. 10/11 after 10:30 Mass.

– All chair positions have been filled.