Monthly Progress Report No. 6103.211.51.154/storage/data/.../C2.02.03_Report/WINRIP_DOC_C2_CTC_MPR... · TOR : Terms of Reference UKL/UPL : Upaya Pengelolaan Lingkungan dan Upaya

Monthly Progress Report No. 6Covering Project Activities During

June 2013

PT.PERENTJANAOJAJAin subconsultancy with ~ Yongma Engineering Co.Ltd and ;5iPT. Epadascon Permata Engineering ConsultantCTCOffice: JI.Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180

Phone /Fax: (021) 7229823

Cc:1. Acting Director of Planning,DGH2. Headof Sub Directorateof Fin.ancingand ForeignCooperation3. Kasatker PembinaanAdministrasidan PelaksanaanPengendalian PHLN4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation

Directorateof Planning,DirectorateGeneral of Highways (Bina Marga), Ministry of PublicWorks5. File

Thank you for your kindattention.

attached).Hereby we sLbmit June Monthly Progress Report WINRIP Loan IBRD No 8043-ID (document

/

DearSir, "

Submission of June Monthly Progress Report; WINRIPLoan IBRD No. 8043-10Subject

Attention: Ir. Agusta Ersada Sinulingga , MTOfficer In Charge PMUWINRIP

.',

DirectorateGeneral of HighwaysDepartmentof PublicWorksJI. Patimura20 KebayoranBaruJakarta SelatanIndonesia

Jakarta, July 10, 2013Our Ref.No. : 03 02/PWP/OLM-6.2013Enclosure : 20 (twenty)sets

MINISTRY OF PUBLIC WORKSDIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE OF PLANNINGCoreTeamConsultant for

Western Indonesia National Roads Improvement Project (WINRIP)IBRDLoanNo. 8043·10

Monthly Progress Report June 2013

Western Indonesia National Roads Improvement Project

Table of Contents

1 EXECUTIVE SUMMARY ................................................................................................... 1

2 PROJECT DESCRIPTION .................................................................................................... 5

2.1 Background ........................................................................................................................... 5

2.2 Project Development................................................................................................................ 5

Project Component 3 : Road Sector Institutional Development ............................................. 9

2.3 Project Objective................................................................................................................... 9

3 CONSULTANCY SERVICES.............................................................................................. 10

3.1 CTC Consultants.................................................................................................................... 10

3.1.1 Scope of Services ......................................................................................................... 10

3.1.2 CTC Manning ............................................................................................................ 11

3.1.3 CTC Contract............................................................................................................. 12

3.2 DSC Consultants................................................................................................................. 12

4 CIVIL WORKS .................................................................................................................... 14

4.1 Detailed Design Preparation .................................................................................................... 14

4.2 Procurements ......................................................................................................................... 14

4.3 Civil Works Implementation............................................................................................... 16

4.4 Civil Works Progress ............................................................................................................. 16

4.5 Quality Assurance............................................................................................................... 16

4.6 Environmental and Social Considerations .......................................................................... 16

4.6.1 Current Overall Situation............................................................................................... 16

4.6.2 Monitoring of Environmental Aspects During Construction...................................... 17

4.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental Studies. 17

4.7 Anti Corruption Issues ........................................................................................................ 18

4.7.1 Anti‐Corruption Action Plan (ACAP) ........................................................................ 18

4.7.2 Community Representative Observers (CRO) ........................................................... 18

4.7.3 Publication / Disclosure .............................................................................................. 19

4.7.4 Complaints Handling Mechanism (CHS) ................................................................... 23

4.7.5 Third Party Monitoring (TPM) ................................................................................... 24

4.8 Road Safety Audit............................................................................................................... 24

5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS....................................... 25

5.1 Draw‐Downs and Future Costs ........................................................................................... 25

5.2 Disbursement ...................................................................................................................... 25

5.3 Management Information System....................................................................................... 25

5.3.1General Overview........................................................................................................ 25



5.3.2Database ....................................................................................................................... 26

5.3.3 Project Progress Monitoring System ......................................................................... 27

5.3.4 Website........................................................................................................................ 27

6 PROJECT PERFORMANCE ............................................................................................... 28

6.1 World Bank and GOI Compliance...................................................................................... 28

6.1.1 World Bank Missions................................................................................................ 28

6.1.2 Performance Indicators ............................................................................................. 28

6.2 Implementation Support Components ................................................................................ 28

6.2.1 Core Team Consultant (CTC) .................................................................................. 28

6.2.2 Design and Supervision Consultant (DSC) ............................................................. 29

6.2.3 Road Sector Institutional Development................................................................... 30

6.3 Training............................................................................................................................... 30

6.4 Anti‐Corruption Issues ........................................................................................................ 31

6.4.1 Anti Corruption Action Plan (ACAP)...................................................................... 31

6.4.2 Community Representative Observers (CRO)........................................................ 32

6.4.3 Third Party Monitoring (TPM)................................................................................. 33

6.4.4 Complaint Handling System (CHS)......................................................................... 34

6.4.5. Publication / Disclosure ........................................................................................... 34

6.5 Road Safety Audit.............................................................................................................. 35

6.6 Environmental and Social Impact Issues ........................................................................... 37

6.6.1. LARAP for Package No. 01 : Krui – Biha .............................................................. 37

6.6.2. LARAP for Package No. 02 : Padang Sawah – Simpang Empat .......................... 37

6.6.3. LARAP for Package No. 03 : Manggopoh – Padang Sawah................................. 38

6.6.4. LARAP for Package No. 04 : Ipuh – Bantal ........................................................... 38

6.6.5. CTC Site Visit Related to the Land Acquisition..................................................... 38

6.7 Management Information Systems ..................................................................................... 38

6.8 Quality Assurance............................................................................................................... 44

6.9 Project Risks and Mitigation Measures .............................................................................. 44

6.9.1 Risks Related to Delays ............................................................................................ 44

6.9.2 Financial Risks........................................................................................................... 44

6.9.3 Risks Related to Quality ........................................................................................... 44

7 ISSUES and RECOMMENDATIONS................................................................................. 46

7.1 Current Situation................................................................................................................. 46

7.2 Action Required .................................................................................................................. 46



ABBREVIATIONS AND ACRONYMS

ACAP : Anti-Corruption Action Plan

AER : Application Evaluation Report

AIP : Australian Indonesia Partnership

AMDAL : Environmental Management (Analisis Mengenai Dampak

Lingkungan)

ANDAS : AnalisisDampakSosial

AWPs : Annual Work Programs

Balai : Regional Office for National Roads Implementation

BAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI)

Bappedalda : Regional Environmental Impact Agencies

BBPJN : Balai Besar PelaksanaanJalanN asional (Regional Office for

National Roads Implementation)

BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the

Government of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

CRO : Community Representative Observer ( = WPM)

DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DGH : Directorate General of Highway

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

EINRIP : Eastern Indonesian National Roads Improvement Project

EIRTP-1 : Eastern Indonesia Regional Transport Project First Project)



ESAMP : Environmental and Social Assessment Plan

ESS : Environmental and Social Safeguards

FMIS : Financial Management Information System

FIDIC : Federation Internationale des Ingenieur Conseils

FMIS : Financial Management Information System

GIS : Geographic Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (Rencana Tindak

Pengadaan Tanah dan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes

PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation)

SPPL : Surat Pernyataan Pengelolaan Lingkungan



SRIP : Strategic Road Infrastructure Project

TA : Technical Assistance

TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan dan Upaya Pemantauan

Lingkungan (Site Specific Environmental and Monitoring Plan)

WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

WPM : Wakil Pengamat dari Masyarakat (or Community

Representative Observer / CRO )



APPENDICESAppendix A : Overall Loan Progress

Appendix B : Highway Design Progress

Appendix C : Financial Progress

Appendix D : Environmental and Social Progress

Appendix E : Procurement Plan and Progress

Appendix F : ACAP Training/Dissemination Progress

Appendix G : Performance Indicator

Appendix H : Correspondences


Western Indonesia National Roads Improvement Project 1

1 EXECUTIVE SUMMARY

Loan 8043-ID Progress

Loan Allocation and Disbursement % to Date

The total disbursement from the loan to the end of June 2013 was USD 2,207,915.00equivalent to approximately 0.88% of the loan funds. The following table summarizes theindividual disbursements as calculated by CTC but retaining the total disbursement fromClient Connection at the end of June 2013.

Category Description Loan Amount US$ Totals Disbursed toEnd June in US$

%Disbursed

1Part 1 Betterment andCapacity Expansion of

National Roads.220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 695,009.43 4.34

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency for

Disaster RiskResponse

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,512,905.57 0

Original Loan Amount 250,000,000.00 2,207,915.00 0.88

1.454.35 4.35

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

Month

% C

ompl

ete

Actual Expenditure USD2.20 mil (0.88 %)

WINRIP ACTUAL PROGRESS UP TO JUNE 2013 AND FORECAST UP TO DECEMBER 2017

ACTUAL June 2013

Forecast June 2013Forecast Expenditure USD

58.00 mil (23.20%)Deviation = 22.32%



Project Status to End June 2013Length Width

Estimated Cost(PIP Mar 2012)

(excl. VAT)DED

(Km) (m) (IDR Million) StatusDoc

Requirement

StatusDoc

Requirement

StatusBudget

AllocationStatus

Est'd.Start

Duration(months)

SUMATERA UTARA

5 Sp. Rampa - Poriaha 11.1 6 55,126.60 Review byCTC

UKL/UPLOK

Balai I2011

SLARAPConsultantrecruitment

(Balai 1)Balai 1 100% Not yet started Dec-13 18.00

15 Sibolga - Bts Tap Sel 36 7 129,228.00 Review byCTC

UKL/UPLOK

Balai I2011

LARAPConsultantrecruitment

(Balai 1)Balai 1 Inventory Not yet started Apr-14 21.00

SUMATERA BARAT

Padang Sawah - Sp Empat 40.9 7

Including Air Gadang Bridge 100 m 7

3 Manggopoh - Padang Sawah 32 7 152,434.90 Completed SPPLOK

P2JN2010

1. LARAP2. Monit.LARAPReport

1. NOL WB13 Dec 122. Process

Dinas PUProp

100%NOL for AERsissued on 22

April 2013Oct-13 24.00

7 Indrapura - Tapan 19.5 7 96,921.00 AwaitingDSC

AMDAL BaruANDAL


(Balai 2)Balai 2 Staking Out Not yet started Feb-15 21.00

8 Bts. Kota Pariaman - Manggopoh 46.8 7 183,268.80 AwaitingDSC

AMDAL ApprovalProcess

LARAPCompleted

P2JN2011

Balai 2 Inventory Not yet started Dec-14 24.00

10 Sp Empat - Sp Air Balam 61.7 7 241,617.20 AwaitingDSC

AMDAL ApprovalProcess

LARAPCompleted

P2JN2011

Balai 2 Inventory Not yet started Dec-14 24.00

12 Kambang - Indrapura 55.2 6 171,948.00 AwaitingDSC

AMDAL Inconvene


(Balai 2)Balai 2 Staking Out Not yet started Feb-15 24.00

14 Painan -Kambang 31.5 7 118,993.00 AwaitingDSC

AMDAL Inconvene


(Balai 2)Balai 2 Staking Out Not yet started Jul-15 21.00

20 Lubuk Alung - Sicincin 14.6 7 54,557.00 AwaitingDSC

UKL/UPLOK

TLKJ2011


(Balai 2)Balai 2 Inventory Not yet started Oct-15 18.00

21 Lubuk Alung -Kurataji 16.8 7 65,788.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



BENGKULU

4 Ipuh- Bantal 42.4 7 226,275.10 Completed SPPLOK

P2JN2010


1. NOL WB10 Dec 122. Not yetprepared

SAL 2013Administr

Process forLamd Acq.

NOL for AERsissued on 22

April 2013Oct-13 24.00

6 Ps Pedati - Kerkap 25 7 72,018.80 Review byCTC

UKL/UPLOK

TLKJ2011

LARAP Underpreparation

Balai 3 Inventory Not yet started Apr-14 18.00

11 Bantal - Mukomuko 50.1 6 157,820.00 Review byCTC

AMDAL Preparation



13 Sp Rukis - Tj Kemuning 56.3 7 225,481.50 Review byCTC

UKL/UPLOK

P2JN2011



Seblat - Ipuh including 34.5 6

Air Lalang & Air Guntung Bridge 64 m 6

18 Mukomuko - Bts. Sumbar 25.8 6 69,233.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



19 Lais- Bintunan 11.6 7 37,558.00 AwaitingDSC

UKL/UPLOK

TLKJ2011



LAMPUNG

1 Krui - Bha 25 7 146,668.00 Completed SPPLOK

P2JN2010

1. LARAP2. Lap MonLARAP

1. NOL WB4 Jan 132. NOL WB

Satker PJNProp


April 2013Oct-13 24.00

36.8 6

30 m 6

9 Rantau Tijang - Kota Agung 42 7 149,831.50 AwaitingDSC

UKL/UPLOK

TLKJ2011


(Balai 3)APBN 2014 Not yet started Jul-15 21.00

2,776,633.60

Sp.Gunung Kemala - Pg. Tampak

Pack.No.

Loan Package Name

Environment Social Land AcquisitionProcuremen

t Status

OKP2JN2010


1. NOL WB13 Dec 122. Process

Dinas PUProp


April 2013

ContractImplementation

Plan

24.002 207,390.20 Completed SPPL&UKL/UPL Bridge

21.00

Oct-13

Inventory Not yet started Jul-15

17 104,238.00 Review byCTC

AMDALOK

TLKJ2011

16 110,237.00

Prepared byP2JN

Consultantssince March

2013

AMDALIn

conveneSLARAP

Consultantrecruitment

(Balai 3)Balai 3

Apr-14 21.00LARAPUnder

preparationAPBN/SAL

2013Measurement by BPN

Not yet started



World Bank Missions

A World Bank missions visited Indonesia formally started from 30 May to 5 June 2013 toreview the implementation status of the Western Indonesia National Roads ImprovementProject (WINRIP) and the Strategic Roads Infrastructure Project (SRIP). The wrap upmeeting was held in Bappenas on 5 June 2013.

Procurement

All subprojects for WP-1 have been started with prequalification since 30 December 2011 forICB multiple contract. This was an advanced procurement action agreed by both DGH andthe World Bank prior to the CTC establishment. The deadline of Qualification Documentsubmission by the Applicants was on 28 February 2012. There are twenty nine (29)Applicants who submitted and applied their qualification documents for various packageswhich are summarized as follow.

Package No. 1 (Krui – Biha) : 13 Applicants applied. Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

All three (3) Procurement Teams or Pokjas evaluated all qualification documents submittedby those Applicants. Submission of the Application Evaluation Report (AER) to the Bank wason 9 May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 for othertwo packages (Package No.2 and No.3). The Bank still reviews the AERs and requested thePokja to submit supporting documents. The latest request from the Bank was sent to DGH on15 March 2013 for board of director and board of commissioner information of theGovernment’s Entity participated in the prequalification. Finally, the Bank approved the AERswith issuance letter Ref. No. WINRIP/120 dated 22 April 2013.

The consolidated multiple contracts ICB Bidding Documents for four (4) packages underAWP-1 had been concurred by Bank on 31 October 2012. Following the Bank’s approval forprequalified Bidders, the Invitation for Bid was sent to all prequalified Bidders on 27 May 2013and the Bidding Document approved by the Bank was issued. Pre Bid Meeting was held onearly 3 June 2013 and bid opening date is set to July 18, 2013.

Potential Problems

The bid of four (4) packages under AWP-1 is delayed. The Application Evaluation Reports(AERs) have been discussed between the DGH and the Bank for almost a year. Finally, theAERs have been approved by the Bank on 22 April 2013. The tender will be started soonafter announcement of the pre-qualification result.

The existing road conditions of the four packages under AWP-1, which are predicted beingdeteriorated rapidly by the traffic during almost a year, shall be anticipated.

Establishment of the Design and Supervision Consultant (DSC) is delayed. It is required toexpedite the DSC recruitment process. The DEDs for AWP-2 and AWP-3 packages,including the 7 packages under CTC review at the current time, shall be completed soonestand the procurement can be started immediately.



Action Required

Since it was concluded that the delay on the procurement is caused by limited performanceof the Procurement Teams (Pokja), a workshop for procurement procedures under the WorldBank Procurement Guidelines was delivered on 24 – 25 April 2013 at Tanjung Pandan inBangka Belitung Province which were attended by all Pokjas. Afterwards, the Pokjas willhave more capability on tender process including preparation of the bid evaluation report andthe tender process will be implemented smoothly without delays.

The project managers (PPKs) are suggested and required to update the DEDs of the AWP-1packages following actual condition of the existing roads. The estimated construction costshould be considered to not significantly increase. Otherwise, the prequalification shall becancelled since the experience criteria for the Applicants were set based on previousestimated construction cost.

The DSC contract was signed on June 11, 2013, the signing process following the Bank’sapproval of the DSC Contract was June 25, 2013.



2 PROJECT DESCRIPTION

2.1 BackgroundThe Government of Indonesia wishes to continue the strengthening of the NationalRoad system in Indonesia while the Eastern Indonesia National Roads ImprovementProject (EINRIP which is assisted by AusAID through the Australian IndonesiaPartnership or AIP), is providing support program of National road and bridgeimprovement works in Eastern Indonesia. The Western Indonesia National RoadImprovement Project (WINRIP) will provide similar support for National road and bridgein the Sumatra region of Indonesia. The focus of WINRIP will be roads administereddirectly by the National Government, including those currently classified as Provincial,Kabupaten (District) or non-status roads which are in process of being reclassified asNational roads. In addition, provision will be made for major bridge repair works,rehabilitation, duplication and replacement as necessary to complement the roadbetterment works.

2.2 Project DevelopmentThe Loan Effectiveness Date for the WINRIP is 12 March 2012 and the key project datais shown in the following detail.

Key Project Data WINRIP Loan No. 8043-IDProject Cost US$350 millionOriginal Loan Amount US$250 millionRevised Loan Amount N/ABoard Approval Date 26 May 2011Loan Signing Date 14 December 2011Effectiveness Date 12 March 2012Disbursement (as of 31 May 2013) US$ 0.70 million (0.28%)Original Closing Date 31 December 2017Environmental Category B-Partial Assessment

The IBRD Loan amount is US$250 million. The Project is intended to finance a part ofthe DGH investment program for national roads with a particular focus on the Westerncorridor of Sumatra. The corridor is one of the three main corridors in Sumatra andconnects the city of Padang (with a population of around one million) to major townsalong the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects throughconnector roads on the West coast to Medan in the northeast and to Pekanbaru in thecentre of the island. The project has four components:

Project Component 1 : Betterment and Capacity Expansion of National Roads

According to the Loan Agreement, this component will cover three work programs ofbetterment and capacity expansion of approximately 715.6 km including replacement of194 meters of bridges. This civil works program will be executed in three Annual WorkPrograms (AWP) as summarized in Table 2.1. The table shows the IBRD assistedscope and costs of civil works at estimated current (year of implementation) prices,excluding taxes.



Table 2.1 Proposed Physical Works by DGH Program

Type of WorksAWP-1 AWP-2 AWP-3

Km US$mill Km US$

mill Km US$mill

Road Betterment - - 53.10 22.77 - -Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58Bridge works 0.100 1.94 - - 0.08 2.06TOTAL(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65

* Contingency costs not included - ** including 194 meters of bridges

The batches of projects are termed Annual Work Programs (AWPs) in line withterminology used in other Bina Marga projects. They are not in fact “annual” programsas such but rather a series of multi-year programs, each commencing in consecutiveyears. Hence, hereinafter it will call as just Work Programs (WPs). It is expected thatimplementation of the first Works Program (WP-1) will commence in the third quarter of2013 and be completed by third quarter or late 2015. The second Work Program (WP-2)is expected to commence in early 2014 and be completed by late 2015 or middle 2016.The third Work Program (WP-3) is expected to commence in early 2015 and becompleted by mid 2017. The loan will be closed on December 2017.

Table 2.2 presents details of the First Works Program (WP-1). The four packages in thisgroup should have been free from any land acquisition issues, but in fact two packages(Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved bythe DGH properly. Thus, there are no foreseeable impediments to implementation.

Table2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province LinkNo.

LinkName

Cla

ss

Roa

d Ty

pe

Road Works Bridge Works Total Cost

From

To Leng

th

Trea

tmen

t

Cos

t (20

10)

No

Leng

th

Cos

t (20

10)

2010

Pric

es

Equi

vale

nt

Km Km Km Rp mill m Rpmill Rp mill US$ mill

1 Lampung 053.0 Krui –Biha K1 IU 221.5 246.5 25.0 Bett’nt

to 7 m. 148,668 148,668 16.52

2 WestSumatra 047.2

PadangSawa –SimpangEmpat

K1 IU 0.0 40.9 40.9 Bett’ntto 7 m. 189,810 189,810 21.09

2a WestSumatra 34.1 AirGadan

gBridge K1 IU NewBridge 1 100 17.580 17,580 1.95

3 WestSumatra 047.1

Manggopoh –PadangSawah

K1 IU 102.2 134.2 32.0 Bett’ntto 7 m. 152,435 152,435 16.94

4 Bengkulu 015.3 Ipuh -Bantal K1 IU 0.0 49.7 49.7 Bett’nt

to 7 m. 226,275 226,275 25.14



It should be noted that all road sub-projects have been subject to economic appraisaland have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. Thesewere selected for inclusion and are subject to completion of environmental and socialscreening, to confirm that there is no land acquisition or resettlement requirementsremain outstanding.

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3proposed works require preparation or finalization. In the cases of some projects,preliminary Engineering Designs were prepared during Project preparation which willrequire review and possible amendment by the Design and Supervision Consultant priorto procurement.

The costs presented in Table 2.1 are planning estimates only, and the overall scopeand contents of WP-2 and WP-3 may need to be revised as when revised costs andbudgets are determined.

Table2.3 : IBRD Loan WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

COST(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

WP-2

5. Sumut : Link No. 015.xx,Sp. Rampa – Poriaha 11.1 55,126.6 6.0 May 2013 18

6. Bengkulu : Link No. 010.0,Ps. Pedati – Kerkap 25.0 72,018.8 7.0 May 2013 18

7. Sumbar : Link No. 019.0,Indrapura – Tapan 19.5 96,921.0 7.0 Oct.2013 21

8. Sumbar : Link No. 024.0,Bts. Pariaman – Manggopoh 46.8 183,286.8 7.0 Oct. 2013 24

9. Lampung : Link No. 026.1,Rantau Tijing - Kota Agung 42.0 149,831.5 7.0 Oct. 2013 21

10. Sumbar : Link No. 034.1,Sp. Empat - Sp. Air Balam 61.7 241,617.2 7.0 Oct.2013 24

11. Bengkulu : Link No. 015.2,Bantal – Mukomuko 50.1 157,820.0 6.0 Dec. 2013 24

12. Sumbar : Link No. 017.2,Kambang – Indrapura 55.2 171,948.0 6.0 Dec. 2013 24

13. Bengkulu : Link No. 006.1,Simpang Rukis - Tanjung Kemuning 56.3 225,481.5 7.0 Dec. 2013 21

WP-3

14. Sumbar : Link No. 017.1,Painan – Kambang 31.5 118,993.0 7.0 March. 2014 21

15. Sumut : Link No. 016.0,Sibolga - Bts. TapSel 36.0 129,228.0 7.0 March 2014 21



NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

COST(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

16.Bengkulu : Link No. 009.4,Seblat – Ipuh, including Air Galang and AirGuntung Bridges

34.50.052 110,237.0 6.0 March 2014 21

17. Lampung : Link No. 061.1,Sp. Gunung Kemala - Pugung Tampak

36.80.03 104,238.0 6.0 March 2014 21

18. Bengkulu : Link No. 015.3,Mukomuko - Bts. Sumbar 25.8 69,233.0 6.0 May 2014 18

19. Bengkulu : Link No. 009.1,Lais – Bintuan 11.6 37,558.0 7.0 May 2014 18

20. Sumbar : Link No. 002.0,Lubuk Alung – Sicincin 14.6 54,557.0 7.0 May 2014 18

21. Sumbar : Link No. 027.0Lubuk Alung – Kuraitaji 16.8 65,788.0 7.0 May 2014 18

Project Component 2 : Implementation Support

This component provides consulting services to support project management andimplementation so as to ensure implementation efficiency and overall quality of theworks. It also includes funds for a small amount of training of DGH staff and forincremental operating costs for the project. This will provide support to the MPW for theimplementation of the civil works, including: (a) provision of Core Team Consultants(CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Projectmanagement support and technical audits. This is directly related to the implementationof the civil works and covers consulting services for design and supervision of the civilworks in Component 1; management support and technical audits to help improve thequality of construction and support to governance improvements during procurementand implementation; and a series of systematic road safety audits of road designs for allproject roads in Component 1. This is to ensure compliance with road safety standardsand regulations, identify road hazards and undertake remedial treatments for safetyimprovements.

Project Management Core Team Consultants (CTC). The CTC will provide support tothe PMU and DGH in the management of the Project, based in Jakarta. Their tasksinclude financial and progress monitoring and reporting, information management anddissemination, quality assurance and performance review for the Design andSupervision Consultants, implementation and monitoring of the anti-corruption actionplan, support for project monitoring and evaluation, and support for implementation of atraining program to support project management and implementation. The CTC contractNo. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and aJoint Venture of PT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT.Epadascon Permata Engineering Consultant.

Design and Supervision Consultants (DSC). A Design and Supervision Consultant(DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of allcivil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks



include the preparation and maintenance of a quality assurance plan, validation andupdating of designs, supervision of all civil works, environmental and social monitoringand management, and support for financial and progress monitoring and reporting. TheDSC will also be responsible for quality assurance of materials and workmanship,certifying whether or not contractors have achieved the required results, as well asdocumentation and reporting based on the financial management plan. They will preparea Quality Assurance system covering all subprojects, and continuously monitor theeffectiveness of their supervision procedures. The team will be contracted and managedby DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang,West Sumatra.

Project Component 3 : Road Sector Institutional Development

This component will provide technical assistance and support to strengthen disaster riskmitigation in the road sector, including capacity building support for the newenvironment/risk mitigation and road safety unit of DGH to conduct disaster riskassessments and planning, risk mapping of land-slides, coastal erosion, earthquake andfloods, and analysis of alternative designs for road segments that pass through criticalenvironmental assets and vulnerable areas. The procurement for consultants under thiscomponent has not yet been started. Preparation for the procurement would becoordinated soon by the PMU WINRIP, the CTC and the DGH.

Project Component 4 : Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster,emergency and/or catastrophic events as needed. This provisional zero dollarcomponent will be added under this project to allow for rapid reallocation of loanproceeds from other components under streamlined procurement and disbursementprocedures.

2.3 Project ObjectiveThe main objective of the program will be to increase the effective use of selectedsections of National roads along the Western Sumatra Corridor by reducing roaduser costs, through improving the National road network especially in 4 (four)Provinces of Sumatra (North Sumatra, West Sumatra, Bengkulu and Lampung) and,where desirable, raise the road standard to that set by the Directorate General ofHighways. This will contribute significantly to ensuring that the National road network inthe region provides acceptable standards of service and accessibility, and is capable ofsupporting local and regional economic development.



3 CONSULTANCY SERVICES

3.1 CTC Consultants

3.1.1 Scope of ServicesThe CTC contract services originally were structured in its different project managementelements.

Inception PhaseA key activity during the inception phase will be to establish lines of communicationwith PMU-WINRIP and DSC’s Team Leader as well as with all Provincial ProjectManagers (Satkers) where the first works are to be constructed under WP-1.

Project Management and Support to PMU, including acting DSC until the DSC isestablishedThe Terms of reference identify a number of sub-items to be performed by CTC. Thekey factor that will ensure success is that the CTC must work pro-actively andalongside PMU counterparts and with DSC team in a professional manner based onmutual respect and trust.

Preparation of Work ProgramsThe tendering process for WP 1 sub-projects began as soon as procurementcommittees have been formed and received appropriate training in the procurementprocedures required. The indicative work programs and cost estimates identified forWP-2 and WP-3 are subject to verification, and are likely to change following moredetailed investigations. Further preparation for WP-2 and WP-3 will be managed bythe PMU supported by the CTC.

Financial MonitoringIt will be the role of the CTC to first assess the level of understanding of the financialmanagement, monitoring and reporting procedures by the finance staff at theprovincial and central level and subsequently devise an appropriate training programand assist the PMU in training delivery.

Project Progress and Performance MonitoringCTC will monitor the loan project progress and prepare the report in monthly basis. Inthe meantime, GOI and the World Bank have agreed on a set of Key PerformanceIndicators (KPIs) to measure the project’s performance in achieving its stateddevelopment objectives. CTC will therefore first concentrate on the establishment ofprecise definitions, calculation methods and data collection procedures to monitor theKPIs.

Support for the Implementation of the ACAPThe CTC will assist PMU be responsible for ensuring the ACAP is properlyimplemented and for revising the Project Management Manual on an annual basis toincorporate necessary improvements to processes and procedure.

ESAMP and LARAP Implementation MonitoringCTC will closely work with BLH and DSC and will monitor and report the action of theEnvironmental Management Plan on a periodical basis and/or as required.



Training to Support Project ImplementationCTC is responsible for preparation and management of all training program requiredunder WINRIP.

ReportingCTC is responsible for all reports required under the contract agreement withstandardize forms, charts and tables.

3.1.2 CTC ManningCTC professional staffs involved in the project as at the end of June 2013 arelisted in the following table:

Position MM Name

Assignment TimeUsed toEnd ofJune2013

ContractTime

RemainingStart End

Team Leader40 Mahbub ur Rahman - - - * -

35.25 Per Weiss Pedersen Apr-2013 Mar-2016 2.90 32.35

Senior Highway Eng. 8 Moon, Sung Hyun Mar-2013 Oct-2013 3.33 4.67

Senior Road SafetyAudit Engineer 6 Cho, Woo Sung Jun-2013 Nov-2013 0.67 5.33

Senior ProcurementSpecialist 18 Wasim ur Rahman - - - ** 18.00

Assistant Team Leader 40 Besar Afiat Bowo Nov-2012 Feb-2016 7.37 32.63

Highway Engineer 36 Whiliyanto Nov-2012 Oct-2015 7.37 28.63

Quality AssuranceEngineer 36 Uray Abdul Manaf - - - ** 36

Financial ManagementSpecialist 36 Uus Martawijaya Nov-2012 Oct-2015 7.37 28.63

EnvironmentalSpecialist 30 Leti Hermawati Dec-2012 Jun-2015 6.43 23.57

Social ImpactSpecialistProcurementSpecialist-1

36 M. Sutopo Nov-2012 Oct-2015 7.37 28.63

12 Darmansiri - - - * 12.00

ProcurementSpecialist-2

12 Muhdi - - - *** -

12 Rudi Rungkat Nov-2012 Mar-2013 4.10 * -

ManagementInformation Specialist

17 M. Edi Fachri Mar-2013 Aug-2014 3.17 13.83

30 Agung Lukito - - - * 30.00

25 Sony Thamrin May-2013 Apr-2015 1.97 23.03

CommunityDevelopment Officer 36 Yakobus Jan-2013 Dec-2015 5.90 30.10

Notes: * : Resigned ** : Not yet mobilized *** : Proposed replacement

From this table it can be seen that a number of key personnel have not yet beenmobilized even though the project has already been running for almost five months.A number of the originally proposed names are no longer available due to a late start



for the project and substitutes have been proposed but the project is still awaitingapproval for these proposed replacement key personnel. These personnel arecritically required for the production of reports in a timely fashion.

During the middle part of this reporting month, the Senior Safety Audit Engineer hasbeen mobilized.

During the CTC mobilization, the DSC has not been established yet. In parallel withthe instruction to speed up the process, detailed engineering design (DED) of somesubprojects of WP-2 and WP-3 were prepared and completed by respective P2JN.The CTC has been instructed by DGH to review the DED of seven packagescompleted by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditionsimply to the need of changing the CTC scope of works which will be included in CTCcontract amendment and the need to extend the Senior Highway Engineerassignment.

3.1.3 CTC ContractThe CTC contract for “Western Indonesia National Roads Improvement Project”(Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. Thecontract is between the Government of Indonesia represented by Directorate Generalof Highways in the Ministry of Public Works and PT. Perentjana Djaya in joint venturewith Yongma Engineering Co.Ltd. and PT. Epadascon Permata EngineeringConsultant.

The notice to proceed was issued by letter dated 6 November 2012 from the PPK,and the official starting date of the contract was set at 6 November 2012.

The following table shows a list of contract amendment for the CTC contract withDGH.

Contract Date USD (Excl. VAT) IDR (Excl. VAT)

Original Contract 5-Nov-2012 1,276,700 21,415,400,000Draft Amendment No.1 - 1,324,725 23,885,900,000

The draft Amendment No.1 is still under preparation by CTC and reflects currentrequirement of the CTC services as summarized below.

Replacement of the Team Leader. Extending the assignment of the Senior Highway Engineer. Extending the assignment of the Senior Road Safety Audit Engineer. Extending the assignment of the Procurement Specialist. Adding the new position of Bridge Engineer. Adding the new position of Training Specialist, and Adding the new position of Road Safety Engineer (local staff).

3.2 DSC Consultants

A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 andWP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’



under a FIDIC-type contract. The tasks include the preparation and maintenance of aquality assurance plan, validation and updating of designs, supervision of all civil works,environmental and social monitoring and management, and support for financial andprogress monitoring and reporting. The DSC will also be responsible for qualityassurance of materials and workmanship, certifying whether or not contractors haveachieved the required results, as well as documentation and reporting based on thefinancial management plan. They will prepare a Quality Assurance system covering allsubprojects, and continuously monitor the effectiveness of their supervision procedures.The team will be contracted and managed by DGH through the Bina Marga RegionalOffice (Balai II), and will be based in Padang, West Sumatra.

The DSC contract agreement has been signed on 11 June 2013. Establishment of theDSC office base and furniture in Padang were started. Mobilization of the Design Teamand the key personnel were under process.



4 CIVIL WORKS4.1 Detailed Design Preparation

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and theconstruction supervision of all the works programs will be performed by the DSC. Inparallel with the instruction to speed up the process, detailed engineering design (DED)of some subprojects of WP-2 and WP-3 were prepared and completed by respectiveP2JN. The CTC has been instructed by DGH to review the DED of seven packagescompleted by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply tothe need of changing the CTC scope of works which will be included in CTC contractamendment.

Package No.5 Sp.Rampa – Poriaha, No.11 Bantal – Mukomuko, No.13 Sp.Rukis –Tj.Kemuning, Package No.15 Sibolga – BTS. Tapsel, Package No.6 Ps.Pedati – Kerkap,No.17 Sp.Gunung Kemala – Pugung Tampak and Package No.19 Lais – Bintuan havebeen reviewed in the aspect of technical quality assurance and road safety review bySenior Highway Engineer and Senior Road Safety Audit Engineer.

The drawings and the cost estimation for Package No.8 Bts. Kota Pariaman –Manggopoh and No.10 Sp.Empat – Sp. Air Balam is received on 24 June 2013 and ithas been started to review them by the Design Review Team.

Senior Highway Engineer and Senior Road Safety Auditor will have been continuing toreview the guidelines and design manuals in Indonesia to identify the improvements ofengineering judgment.

Progress of Technical Design Reviewing up to the end of June 2013 is included asAppendix B.

4.2 Procurements

Procurement shall be conducted under the Bank’s Procurement Procedures asmentioned in the Loan Agreement. The International Competitive Bidding (ICB) will applyto the packages with the construction estimated cost more than US$ 10 Million to complywith the Bank’s threshold for ICB. According to the GOI regulation, a prequalification shallbe applied for the packages with the construction estimated cost more than IDR 10 Billion.

Therefore, all subprojects for WP-1 have been started with prequalification since 30December 2011 for ICB multiple contract. This was an advanced procurement actionagreed by both DGH and the World Bank prior to the CTC establishment. The deadline ofQualification Document submission by the Applicants was on 28 February 2012. Thereare twenty nine (29) Applicants who submitted and applied their qualification documentsfor various packages which are summarized as follow.

Package No. 1 (Krui – Biha) : 13 Applicants applied. Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.



All three (3) Procurement Teams or Pokja evaluated all qualification documentssubmitted by those Applicants. Submission of the Application Evaluation Report (AER) tothe Bank was on 9 May 2012 for two packages (Package No.1 and No.4) and on 20June 2012 for other two packages (Package No.2 and No.3). The Bank still reviews theAERs and requested the Pokja to submit supporting documents. The latest request fromthe Bank was sent to DGH on 15 March 2013 for board of director and board ofcommissioner information of the Government’s Entity participated in the prequalification.Finally, the Bank approved the AERs with issuance letter Ref. No. WINRIP/120 dated 22April 2013. All the prequalified Bidders have been announced by DGH on 17 May 2013.The results of prequalification are summarized as the table below.

No Singles / JO Legal NameParticipate and Result of the PQ

PackageNo.1

PackageNo.2

PackageNo.3

PackageNo.4

1 PT. AdhiKarya (Persero), Tbk. Passed NA NA Passed2 PT. AdhiKarya - PT. AngkasapuriKonsursindo, JO. NA Passed Passed NA3 PT. BangunCiptaKonstruksi - PT. AmartaKarya (Persero), JO. Passed NA NA NA4 PT. BrantasAbipraya (Persero) Passed NA Passed NA5 PT. Citra GadingAsritama NA NA NA Passed6 PT. ConblocInfratecno Passed NA Passed NA7 PT. Duta Graha Indah, Tbk. Passed Passed Passed NA8 PT. HutamaKarya (Persero) NA Passed Passed NA9 PT. HutamaKarya (Persero) - PT. SuciKarya Bad inusa, JO. Passed NA NA Passed

10 PT. Jaya Konstruksi MP, Tbk. Passed Passed Passed Failed11 Kuk Dong Eng. Corp. - PT. Duta Graha Indah, Tbk., JO. NA NA NA Passed12 PT. Multi Structure Passed Passed Passed Passed13 PT. NindyaKarya (Persero) NA Failed Passed Failed14 PT. NindyaKarya (Persero) - PT. RindangTigasatuPratama, JO. Passed NA NA NA15 Pan Asia Corp. - PT. AnugerahKarya Agra Sentosa, JO. Passed NA Passed Failed16 PT. PP (Persero), Tbk. NA Passed Passed NA17 PT. PP (Persero) Tbk - PT. Tri Citra Perdana JO. Passed NA NA Passed18 PT. WaskitaKarya (Persero) NA Passed Passed NA19 PT. WaskitaKarya (Persero) - PT. AngkasaPuriKonsursindo, JO. Passed NA NA NA20 PT. WaskitaKarya (Persero) - PT. DayaMuliaTurangga, JO. NA NA NA Passed21 PT. WijayaKarya – PT. LubukMinturunKaryaPersada, JO. NA Passed Passed Passed22 PT. Yasa Patria Perkasa NA NA Passed NA23 PT. AngkasaTeknik Raya NA Failed Failed NA24 PT. BangunCipta - Barettamuda KSO. NA NA Failed NA25 PT. BumiRejo Failed NA NA Failed26 PT. CiptaKarya Prima Mandiri NA Failed Failed NA27 PT. SumberBatu NA Failed NA NA28 Synohidro Co. Ltd. NA Failed Failed NA29 PT. TelagaMegabuana - PT. Mawatindo Road Construction, JO NA NA Failed NA

Number Of Applicants submitted the document 13 13 18 12Number Of Qualified Applicant 12 8 13 8

Number Of Applicant failed to fulfill the qualification requirement 1 5 5 4

Note : NA = Not Applied for Prequalification.

The consolidated multiple contracts ICB Bidding Documents for four (4) packages underAWP-1 had been concurred by Bank on 31 October 2012. Following the Bank’s approvalfor prequalified Bidders, the Invitation for Bid was sent to all prequalified Bidders on 27May 2013 and the Bidding Document approved by the Bank was issued.

Pre Bid Meetings were held in 10 June 2013: in Lampung for Package No.1 Krui – Biha,in Padang for Package No. 2 Padang Sawah – Sp. Empat and Package No.3Manggopoh – Padang Sawah, and in Bengkulu for Package No.4 Ipuh – Bantal. CTC



attended all of the pre bid meetings.

The WINRIP Procurement Plan is shown in Appendix E.

4.3 Civil Works ImplementationUntil the end of June 2013, there was no subproject contracted.

4.4 Civil Works ProgressNo civil works progress can be reported since there was no subproject contracted untilthe end of June 2013.

4.5 Quality AssuranceThe DSC will be responsible for quality assurance of materials and workmanship,certifying whether or not contractors have achieved the required results, as well asdocumentation and reporting based on the financial management plan. They will preparea Quality Assurance system covering all subprojects, and continuously monitor theeffectiveness of their supervision procedures.

The CTC will give guidance to them preparing quality assurance system includingstandard operation procedures for all work items under the contract based on contractspecification. He is also responsible to conduct regular monitoring on the qualityassurance for all civil works implementation. A Quality Assurance Engineer of the CTC isplanned to be in charged on 1st July 2013.

4.6 Environmental and Social Considerations

4.6.1 Current Overall SituationA project category is assigned to each package as either Category A, B or Cdepending on the likely degree of influence on environmental issues with abrief explanation as follows.

Category A project is one which will have a significant negative impact on theenvironment and may have an influence on areas outside the actual project area.A project classified as such requires an AMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to someextent but with a smaller impact than a Category A. The required environmentalanalysis is a UKL/UPL study only.

Category C project has minimal effect on the people or environment and anenvironmental analysis is not required. Standard operational procedures (SOP) areused to handle any minor problem which may arise.

Details of packages that require environmental and social safeguards are given inAppendix D.



The following table provides a summary of the work involved are 21 packages.

WorksProgram

No ofPackag

es

Investigations Approved by RemarksNos Documents BLH World Bank

AWP-1 4 8SPPL (4)Full LARAP (4)

4(SPPL)

4(Full LARAP)

NOLs have been issuedby WB, except for SPPL.

AWP-2 8 17

Simple LARAP (1)Full LARAP (8)AMDAL Study (4)UKL&UPL (4)

4(UKL&UPL)

0(Full LARAP)

1 (one) AMDAL Study forthree packages of AWP-2and AWP-3 (PackageNos. 7, 12 and 14).1 (one) AMDAL Study fortwo packages of AWP-2and AWP-3 (PackagesNo.11 & 16).

AWP-3 9 14Full LARAP (8)AMDAL Study (1)UKL/UPL (5)

5(UKL&UPL)

0(Full LARAP)

Total 21 39 13 4

4.6.2 Monitoring of Environmental Aspects During ConstructionCTC will circulate of environmental monitoring forms to DSC. This set of formsfocused on environmental and social impacts, and amounted to 7 pages. Theseforms were intended to be used every month by the DSC Environmental Specialist.

CTC’s environmental staff will actively advise to DSC on environmental monitoring,but have not directly carried out monitoring, despite the CTC TOR requirement to “toimplement the Environmental and Social Assessment and Management Planfor WINRIP”, which involves monitoring of environmental plans and studies.

After finalizing the Standard Environmental Clauses (SEC), CTC assisted SubditEnvironmental Affairs to produce monitoring forms covering all aspects of thetechnical specifications, and introduced them to participants of environmental trainingincluding P2JN, Project Manager, DSC, Contractors, Pokja etc. There are 69 pagesof forms, covering all aspects of construction.

4.6.3 Design Integration, Road Safety aspects and Monitoring of EnvironmentalStudiesTask 5.8.0 of CTC-2 TOR (Implement the Environmental Sosial Assessment andManagement Plan/ESAMP) and Para 10.9 of the PMM requires ensuring thatenvironmental management aspects of contracts have been implemented inaccordance with AMDAL, UKL&UPL, SPPL studies and Environmental issues willintegrated to design, Prepare environmental mitigation on construction stage forcontractor (Contractor Program for Executing Environmental Managemen PlanCPEMP/RKPPL). Therefore CTC will propose to visit the site of projects subject tostudies or issues, and ensure that the plans are being implemented. A schedule forthese visits is still in process.



4.7 Anti Corruption Issues

4.7.1 Anti‐Corruption Action Plan (ACAP)ACAP for WINRIP was developed from the previous SRIP experiences. Basically, ithas the same main components of involving the Community Representative Observers(CRO) in the bid opening and Third Party Monitoring (TPM) during the constructionsupervision although modification was made on the selection process of the CROs forSRIP. Within this plan there are four main pillars as indicated separately below

a) Community Representative Observers (CRO)b) Publication / Disclosurec) Complaints Handling System (CHS)d) Third Party Monitoring (TPM)

4.7.2 Community Representative Observers (CRO)

The Community Representative Observers, required to observe the actual bid opening,were appointed for WP-1 group. All of the CROs were university staff, selected inaccordance with the World Bank suggestion to request assistance from localuniversities.

CRO is the independent observer who is not related directly or indirectly to theContractors, Consultants, and Suppliers or not be part of the WINRIP’s management,and not a member of any political party.

CROs selection procedures:

a. Review the criteria and qualifications of candidates for the CRO.b. Director of Planning, DGH/ as Chairman of the Project Management Unit,

delegated of the authority to the selection of the CRO to the Head of NationalRoads Implementation Agency (BBPJN) / Head of Procurement Services Unit(Unit Layanan Pengadaan - ULP), hereinafter referred to as Head of Balai.

c. Head of Balai invited CRO candidates from the local universities or colleges.d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit (Unit

Layanan Pengadaan - ULP).e. Elected CRO and substituted CRO must follow the one day training held by the

PMU / CTC WINRIP.f. Head of Balai reported the result of CRO selection by attaching the Minutes of

Election Meeting and send an approval application letter of the CRO to Directorof Planning DGH as the Chairman of PMU.

g. Based on the report and a written request from the Head of Balai above, theDirector of Planning DGH as the Chairman of PMU signed a Letter of Agreementand the Decree of the Establishment of CROs.

The duties and obligations of CRO are:

a. CRO must be present in any procurement activity (Pre-Bid Meeting + Site Visit,Bids Submission and Opening of Bids, and Announcement of Bids Winner) byinvitation of the Procurement Committee, and are required to sign the attendancelist



b. If the elected CRO unable to attend on procurement activities, then SubstitutedCRO appointed have to attend these activities.

c. In discharging the Substituted CRO have the same responsibilities as electedCRO.

d. The CRO / Substituted CRO, after attending the Procurement activities, requiredto make a report of his/her activities and submit them to the PMU and CC to therelated Head of Balai.

CRO as the representative of the community is to be independent observers and inperforming their duties voluntarily and not demanding benefits of their works.

In the performance of its duties, the CROs receive transportation cost from their home/ office to the location of procurement meeting, and also he / she also receives perdiem or Out Station Allowance (OSA) and hotel accommodation if necessary to stay.CROs also got additional charged for their reporting costs. The financing standardsadjusted to the General Cost Standard (Standar Biaya Umum) issued by the Ministryof Finance.

The CRO’s financing charged to the Contract for Consulting Services for TechnicalAssistance for Core Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated5 November 2012.

4.7.3 Publication / Disclosure

The second task under ACAP is publication of related ACAP documents for publicdisclosure with easy access to the general public and this is mainly manifest in theACAP segment of the WINRIP website. This ACAP section has been being designedto attain the best possible transparency of the project.

Ministry of Public Work (MPW) will provide necessary information in the ProjectImplementation Plan (PIP), Project Management manual (PMM) on its website, and inthe bidding documents, such as contact point for complaint (mail and e-mail address,phone, fax, text message). The contact will also include the Bank’s Fraud andCorruption Hotline. MPW will hold Annual Accountability Meetings to enhanceaccountability and project information sharing with civil society. The PMM will provideguidelines on disclosure of information related to the project. MPW official website willdisplay critical information on WINRIP to enhance both internal and externalmonitoring of the project:

Work Plan and Procurement Plan. Quarterly newsletter containing information on the list of contracts,

implementation progress, projects related activities, number, types and statusof complaints in each location. The newsletter will also be made available tocivil society in hard copy and through electronic mailing system.

Mid-Term Review Report, promptly after completion of the mid-term reviewimplementation support is carried out in accordance with the loan agreement;

All final audit reports (financial or otherwise, including qualified audit reports)prepared in accordance with the loan agreement and all formal responses of



the government in relation to such reports. The publication should be donewithin one month after the report is accepted as final.

Contracts awarded with information on general scope of work (with location),value, and summary information of the awarded firms/ contractors. Thepractice in other projects demonstrates that disclosure of contracts awardedwill help in reducing fraudulent practices

Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a link to'eproc.pu.go.id' for information on semi e-procurement or e-procurement. PMUWINRIP supported by CTC will develop his own website: http://www.winrip-ibrd.com,and with it all the information and data about WINRIP be inputted or uploaded on thissite.

In the application of one of the components of ACAP, the public disclosure andtransparency, it is necessary to spread information and increase the capacity of allstakeholders involved in the implementation of this WINRIP project, through a varietyof relevant training. The trainings have been expressed in the ToR of CTC WINRIPand described in the Project Implementation Plan (PIP).

One of the major risks to effective project implementation and management derivesfrom the likelihood that project management staff does not have adequate training in orexperience of the management of large-scale projects.

Procedures to mitigate these risks include the need to conduct comprehensive trainingof staff in all participating entities involved with the procurement, financial managementand supervision of the project.

In response to this need, an Annual Training Program has been prepared, whichidentifies the major training requirements to be addressed. This program builds onprevious training programs prepared and implemented by DGH to strengthenmanagement staff and support the implementation of loan programs like WINRIP.

Activity of training will be carried out and supported in CTC contract, including thebudget which use provisional sum budgets

Internal training of central and regional government staff will be required to supportand strengthening administration and management of the project throughout itsimplementation. This will help ensure that procedures for procurement, projectimplementation and monitoring are well understood, to explain the safeguard aspect ofthe project including the Anti-Corruption Action Plan (ACAP) and the Environmentaland Social safeguards (ESS), and to reinforce technical guidelines as required.



Training will be provided an extension of normal DGH training program as outlined intable below:

No Training Topic Purpose Target Agencies/Units

EstimatedTrainees/

Year

1 Procurement Training(Including Provision of ACAP)

Special Training in procurementfor members of ProcurementCommittees Detailed provision of ACAP

ProcurementCommittees atProvincial Level

30

2 Training In ProjectManagement

Required civil service training Prospective staff forSatkrer (Work Units)

20

3 Refresher Training in ProjectManagement

Feedback to Projectmanagement staff from widerexperience

Satkrer (Work Units) inProvinces

60

4 Application of PMM(including other provisions ofACAP)

Familiarization with ProjectManagement requirements Awareness of particular

requirements of ACAP

Senior Staff ofProvincial Agencies Administrative Staff Technical Staff

60

5 Financial ManagementReporting Training (IFR)follows on from PMMTraining

Procedures for monthly datacollection, consolidation andreporting for procurement,Disbursment; Physical Progress

Staff of Satkers Staff of Provincial

Financial Agencies Technical Staff

30

6 Environmental MonitoringWorkshops

Review of Results ofEnvironmental Special Clauses(ESCs) to be provided by DSC

Provincial WorksAgencies Supervision

Consultants Contractors

30

7 Training of Treasurers(Bravate A Cource)

Basic civil service training frofinancial officers

Project Units (Satker) inProvinces

20

Total Trainees Estimated 250

WINRIP project implementation is planned for 3 (three) years (2013 -2015), thenumber of trainees is 3 x 250 = 750. It is also possible on the way of time, type orduration of training may change tailored to the needs.

The Training Program summarized and described below:

1. Procurement Training: For the Procurement Working Group Committees(POKJA Pengadadaan) of each entity.

To make sure that members of Procurements Committees in each participatingentity are fully familiar with requirements of Presidential Regulation (Perpres)54/2010 and Presidential Regulation (Perpres) 70/2012 and the World BankProcurement Guidelines, plus provisions of Project Management Manual (PMM)regarding procurement (including the Anti-Corruption Action Plan, ACAP).

The intention is to provide in-depth training once a year, before the maintendering activity, and timed to ensure that this is not delayed.

2. Training in Project Management: Annual course for prospective key staff.

Purpose of Training is to train the candidates for future appointments as keyproject staff in all aspects of Project Management.



Prospective key staffs (Heads of Work Units, Commitment Officers andTreasury), who were do not yet have a certificate in project management. Thecandidates will be selected from officials of the public works agencies(National/Provinces) in the 3 / 4 provinces with WINRIP Subprojects

3. Refresher Training in Project Management: Annual refresher course for keystaff of project units.

Training purpose is to give staff currently occupying key position in Work Units abrief updating in latest developments in project management.

Training target is Key staff: Heads of Work Units, Commitment Officers andTreasurers.

4. Project Management Manual (PMM) Training: Initial training / annual refreshertraining in use of PMM.

To introduce provisions in the PMM to all the elements that are responsible forthe implementation of WINRIP, in order to carry out their duties in accordancewith the need to properly and fully observed during project implementationWINRIP.

All groups participating in project implementation should be included in theaudience addressed by this component

5. Training in Reporting for FMR: Initial training / subsequent refresher training inthe details of monthly financial and other reporting requirements for FMR andother financial management aspects of the project.

The purpose is to provide staff at project level with training in the preparation andsubmission of monthly reports on disbursements, procurement activities andproject progress.

The recipients of this training will include but not limited Staff of the units involved in recording and reporting project performance

information of each project (2 persons per project).

The Chief Financial Officer (Kepala Bagian Keuangan) in each Province (2per entity).

6. Environmental Workshop: Annual workshops to disseminate environmentalmanagement and monitoring procedures to contractors, consultants and keyproject staff.

The training is intended to provide staff and consultants with information on theEnvironmental Special Clauses in works contracts and to enhance theirawareness of their responsibilities both under the project and in the wider contextof all works implementation.

7. Training in Treasury (Brevet A): Annual training for financial staff of projectunits.



To provide staff currently occupying key financial positions in Work Units with fullunderstanding of financial record keeping and compliance with Ministry ofFinance and Treasury standards and procedures.

The training target is the key financial staffs (Treasurers, SPM Issuing Officers,and Accountants).

4.7.4 Complaints Handling Mechanism (CHS)

The ACAP as adopted by the Ministry of Public Works for WINRIP states on thesubject of “Complaints handling system”. The Community Development Specialist andthe Management Information Specialist will play a crucial role in the set-up of theComplaints Handling System (CHS) within PMU, in cooperation with the PMU officer(s)in charge of the Complaints Handling Unit (CHU).

CHS essentially has four main components as follows:

Data Entry.

All complaints were expected to be submitted through the WINRIP websitebut in fact, to date, most complaints have been received by letter, eitherdirectly or indirectly, although a few were sent by fax or email. However, toattain the best possible transparency of the project, complaints submittedmanually through letter, facsimile, telephone, e‐ mail or visit to the PublicWorks regional offices will be entered in the WINRIP website by the CHSteam of CTC. The possibility of using the ‘short message service’ (SMS)from a cell phone for complaints was considered and it was decided that allSMS messages, although not treated as formal complaints, will be recordedas additional information.

Complaint Registration.

Every submitted complaint is registered and stored into the CHS database,categorized, and sent to the correlated expert for future consultation inorder to formulate a response.

Complaint Assessment.

The CHS Team assesses the urgency and complexity of all complaints.Simple complaints are followed by the formulation of a response for PMU’sapproval before uploading the formal response into the WINRIP website.Complex complaints are followed by a thorough investigation.

Field Investigation and Analysis.

In the case of an investigation being required, the CHS team will make fieldvisits and take necessary action such as discussion with related institutions(Satker, Dinas, Supervision Consultant, etc); invite the complainer;interview the contractor; etc. Findings will be used for analysis to formulatea conclusion, solution, next action and any further decision.



4.7.5 Third Party Monitoring (TPM)

All WINRIP packages are designed to have external parties involved in conducting anindependent assessment of the project throughout construction. Project information isaccessible through the WINRIP website (under construction), project information boothwhich is normally maintained in the PPK/Satker/Dinas office or, project announcement(billboard) at each site. ACAP requires a third party, from outside the project, toindependently monitor the progress of construction work of each link and thesepersonnel are provided by universities nearby each package.

It was decided that the best method of recruitment for TPM was through theuniversities closest to each package and PMU mailed invitations asking them toexpress their interest in forming independent monitoring teams of Third Party Monitors.This concept is based on the fact that Universities/Technical Faculties have theengineers available for recruitment and Universities could use this opportunity to beinvolved in public service. It is hoped that this concept will be more effective and moreefficient in getting legitimate, competent, independent Third Party Monitoring (TPM).

The duties of a TPM included:

a) Report to the PPK for his intended package and obtain copies of all drawingsand contract documentation.

b) Make at least three (3) separate visits to site, with each visit up to four (4)days long, and ascertain that the works are being carried out in compliancewith the drawings and documentation.

c) Prepare and submit a report for the PMU following each visit with their lastreport post PHO.

4.8 Road Safety AuditSince the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013,technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safetyhas been implemented. After completing of technical design review, the report of RSAwhich is to identify the road safety weaknesses in design during the design and actualconstruction and make recommendations for realistic improvements, has been made inresponse to recommendation of the links for betterment and their implementation underAnnual Works Programs(AWP-2,3), through site visiting, review of prepared drawing &report, had an official meeting with stakeholder which is for Full design review andtechnical advisory. The CTC technical design team(highway & road safety audit) shallcompile all the road safety recommendations in the Road Safety Audit Reports whichshall be part of the technical reports. The RSA report has to be disseminating inparticular to the audited packages.

The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1Detailed Design Preparation” combined with highway part for the Design Stage.



5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS5.1 Draw‐Downs and Future Costs

Details of the disbursements already made from the loan are listed in the followingsub‐section.

5.2 Disbursement

The total disbursement from the loan until the end of June 2013 was USD2,207,915.00 equivalent to approximately 0.88% of the loan funds.

The total expenditure to date measured in the term of the World Bank commitment,not including the Special Account advance, is shown in Appendix C. The followingtable summarizes the individual disbursements as calculated by CTC but retainingthe total disbursement from Client Connection at the end of June 2013.

Category Description LoanAmount US$

TotalsDisbursed to

End June 2013in US$

%Disbursed

1

Part 1 Bettermentand CapacityExpansion of

National Roads.

220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 695,009.43 4.28

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency forDisaster Risk

Response

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,512,905.57

Original LoanAmount 250,000,000.00 2,207,915.00 0.88

Expenditure during the June 2013 is amounted USD 3,578.28 (Category 2 Part 2 IOC).

5.3 Management Information System

5.3.1General OverviewThe Management Information System tasks will include the followings:

1) Information Systema. Develop and manage a database system to store soft copy documents

into a file storage server.



b. Establish a Document Management System (DMS) to provide: Letter Database System, used to record all information of incoming

and outgoing letter. Document Library System, used to record all information of hard copy

documents then store it into library shelves.c. Create and maintain a WINRIP official website.d. Develop and update a Geographic Information System (GIS) of spatial

and roads information that overlay into Google Maps.e. Develop and manage a Financial Management Information System

(FMIS), the web based application to monitoring financial progress.f. Develop and manage a Progress Monitoring System (PMS), the web

based application to monitoring physical progress.g. Provide a Complaint Handling System (CHS), used and support the ACAP

activities to accommodate complaints from the public via sms gateway,email and website.

2) Data Collection and Document Uploada. Collecting data and updating list of data catalog every month.b. Uploading documents into a file storage server.

3) Technical and Computer Troubleshootinga. Setting up and manage cable network of local area network and internet

connection.b. Setting up and manage hardware problem of the computer, printer, copier

and phone.c. Software installation and cleaning up of computer virus.

5.3.2Database

A typical work flow in management of incoming and outgoing data will be dividedinto 3 types of data handling, below:

1. Hardcopy, the document is stored in a rack.2. Soft files, saved in the File Storage Server.3. Data information, inputted in database applications.

For further handling that needs to be made an integrated database managementsystem so that all data can be stored properly. The database system will beprepared to store all of WINRIP project information in a systematic, easilytraceable, maintainable, and manageable format as outlined below with thefollowing systems:

a. File Storage Server, used to store all files of reports and other documents.b. Letter Database System, used to record all information of incoming and

outgoing letter.c. Document Library System, used to record all information of hard copy

documents then store it into library shelves.



5.3.3 Project Progress Monitoring SystemA Project Progress Monitoring System will be developed to record all of WINRIPpackage progress activities including financial and physical progress.

5.3.4 Website

The WINRIP-CTC website will contain all of the following items:

a) General WINRIP information including copies of all reports i.e. Monthly ProgressReports, Social and Environmental Status Reports and the Road Safety AuditReports.

b) Project list and Project Progress Status including Procurement Plan and BidWinners, and Copies of all Bid Documents.

c) ACAP and Complaint Handling System including contact points, list ofCommunity Representation Observers, and list of Third Party Monitors.

d) Announcements (current and archived)

e) Newsletter

f) Documents, (including all reports and bidding documents)

g) Gallery and other important information

h) Package Location Map

i) Response from the CHU will be recorded following contract signing.

Information Management Specialist was mobilized on 1 May 2013. He started todevelop the WINRIP website structure concept. This concept, after completed, will bediscussed with the PMU prior publishing it.



6 PROJECT PERFORMANCE6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

A World Bank missions visited Indonesia formally started from 30 May to 5 June2013 to review the implementation status of the Western Indonesia National RoadsImprovement Project (WINRIP) and the Strategic Roads Infrastructure Project(SRIP). The wrap up meeting was held in Bappenas on 5 June 2013.

6.1.2 Performance IndicatorsGOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs)to measure the project’s performance in achieving its stated development objectives.These KPIs are provided in the World Bank’s Project Appraisal Document (PAD),together with baseline data and targets.

The annual targets for KPIs that are indicated in the Project Appraisal Document arebased on the initial Project Implementation Schedule as shown in Appendix H.

The CTC is concentrating on the establishment of precise definitions, calculationmethods and data collection procedures to monitor the KPIs.

6.2 Implementation Support Components

6.2.1 Core Team Consultant (CTC)

The CTC is responsible to provide support to the PMU and DGH in the managementof the Project, based in Jakarta. The CTC tasks include financial and progressmonitoring and reporting, information management and dissemination, qualityassurance and performance review for the Design and Supervision Consultants(DSC), implementation and monitoring of the anti-corruption action plan, support forproject monitoring and evaluation, and support for implementation of a trainingprogram to support project management and implementation.

The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, YongmaEngineering Co.Ltd., and PT. Epadascon Permata Engineering Consultant.

The main CTC activities during June 2013 included:

Continue assistance to PMU as and when required. Prepare and submit Monthly Progress Report for May 2013. Start review of DED Package No.8 Bts. Kota Pariaman – Manggopoh and No.10

Sp.Empat – Sp. Air Balam since the Drawings and the cost estimation arereceived by CTC on 24 June 2014.

Continue reviewing the drawings and the cost estimation for Package No.6Pasar Pedati - Kerkap, No.17 Sp. Gunung Kemala - PugungTampak andPackage No.19 Lais – Bintunan submitted by DSC during last May 2013.

Attended Pre Bid Meeting and Site Orientation Tour in Palembang, Padang andBengkulu on 10 to 14 June 2014.



Site Visit for Package #1 Krui – Biha in Lampung. Site Visit for WINRIP packages in Bengkulu for site data collection for links

replacement purposes. Monitor WINRIP Procurement Plan and Progress.

The following table summarized the CTC personnel field activities during June 2013.

Date Position Destination Purpose

10 June 2013 Highway EngineerBalai BPJN IIIPalembang,South Sumatra

Pre Bid Meeting

10 – 14 June2013

CommunityDevelopment Officer

Balai BPJN IIPadang, andBalai BPJN IIIPalembang

Pre Bid Meeting and Site Visit

12 – 14 June2013

Senior HighwayEngineer and HighwayEngineer

Lampung Additional Data Collection forPackage #1 Krui – Biha.

18 – 21 June2013

Senior HighwayEngineer, HighwayEngineer,EnvironmentalSpecialist and SeniorRoad Safety AuditEngineer

Bengkulu

Check and update Field Data forPackage 6, 11, 13 and 19,including replacement candidatelinks ( Seblat – Ketahun andBetungan – Tais).

6.2.2 Design and Supervision Consultant (DSC)

The Design and Supervision Consultant (DSC) will be responsible for design of WP 2and WP 3 civil works and supervision of all civil works. They will have the role of‘Engineer’ under a FIDIC-type contract. The tasks include the preparation andmaintenance of a quality assurance plan, validation and updating of designs,supervision of all civil works, environmental and social monitoring and management,and support for financial and progress monitoring and reporting.

The DSC will also be responsible for quality assurance of materials andworkmanship, certifying whether or not contractors have achieved the requiredresults, as well as documentation and reporting based on the financial managementplan. They will prepare a Quality Assurance system covering all subprojects, andcontinuously monitor the effectiveness of their supervision procedures. The team willbe contracted and managed by DGH through the Bina Marga Regional Office (BalaiII), and will be based in Padang, West Sumatra.

DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II (Balai-II)of DGH. The negotiation result and draft contract have been sent to WB on 25 March2013 for review and approval. The Bank issued no objection letter on the negotiationresults and draft contract with letter dated 19 April 2013.

Contract agreement for DSC services has been signed on 11 June 2013. Officeestablishment and personnel mobilization are under processed.



6.2.3 Road Sector Institutional DevelopmentThis component consists of technical assistance for capacity building for the newenvironment/risk mitigation and road safety unit to enhance its capacity for disasterrisk assessment and planning, risk mapping of land-slides, coastal erosion,earthquake and floods, analysis of alternative road designs for road segmentspassing through critical environmental assets and vulnerable areas.

It is planned so far that there will be three (3) consultants services for:

Capacity Building of Disaster Risks Reduction Capacity Building for Environmental Management Capacity Building for Road Safety

Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of Environment and Road Safety outlining the proposed scope activitiesfor the component.

During preparation of this Report, the procurement for consultants under thiscomponent has not yet been started. Preparation for the procurement would becoordinated by the PMU, the DGH Procurement Team and the CTC.

6.3 Training

The Annual Training Program to support WINRIP will include intensive courses andrefresher training and workshops, highlighting new and poorly-understood aspects of theprocedures and safeguards. It includes a limited range of technical topics, other thanenvironmental management (see Table 4.7.1 WINRIP Training Program).

There is a possibility of this training program to be changed with the real needs of theproject, such as training in Project Management is a certified training for aspiring ProjectManager (PPK or Head of Unit/Satker) with the duration of about one month, it may notbe too relevant to the implementation of this project.

Some training is necessary but not yet be covered in this WINRIP’s training program oflikes:

1. Workshop on Contract Administration based on FIDICAlthough WINRIP is not used FIDIC Contract, but used Multilateral DevelopmentBanks (MDB) Harmonized Edition 2005 (amended 2006), FIDIC MDBHarmonized Edition 2010. MDB is very close to FIDIC Red Book that hasmodified, thus WINRIP Contracts are based on the same philosophy of QualityAssurance in FIDIC.

2. Workshop on Quality Control and Quality Assurance,General Condition of Contract (GCC) WINRIP clause 4.9: “The Contractor shallinstitute a quality assurance system.” And General Specification (GS) clause1.21.2: Contractor have to implement the Quality Control Plan (QCP) and GSclause 1.21.3 - Engineers/Supervision Consultants have to establish the QualityAssurance Plan (QAP).



3. Workshop on Works Planning and ProgrammingAnnual workshop to prepare and update 3 year rolling programs of civil works.

4. Workshop on Road Safety Engineering and Audit.

Proposed changes in the types of training or other required additional training needs tobe discussed and approved by the PMU WINRIP.

During June, 2013 it was no training activity be done.

6.4 Anti‐Corruption Issues

6.4.1 Anti Corruption Action Plan (ACAP)The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance asrequired with the establishment of anti-corruption measures necessary to support theproject, and monitor and report their effectiveness based on the Anti-CorruptionAction Plan (ACAP) agreed between the World Bank and the DGH.

The following tasks particularly need to establish procedures to be undertaken:

Selection of Community Representative Observers (CROs) of civil societygroups to attend the procurements process on key procurement steps includingpre-bid meeting and site visit, bids submission and bids opening, and theannouncement of the bid winner. These CROs will be invited from localuniversities or other selected independent institutions, and will sign theattendance list for the procurement/selection process.

Establishment of a Third Party Monitoring (TPM) mechanism, whereby themedia and civil society groups can become involved in monitoring the progressof the project. This mechanism will include regular sharing of information withthe media.

Establishment and Management of a Complaints Handling Mechanism (CHM),which includes maintaining project complaint log and filing to monitor status offollow-up of each complaint. This mechanism will include provision for follow upinvestigations of substantial complaints by the Inspectorate General of Ministryof Public Works or third party audit to ensure independence and reliability of thesystem. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan (ACAP) implementation and where required act pro-active in resolving issues when such a matter arises. The CommunityDevelopment specialist has a major role in monitoring performance and assistsPMU in the set-up and follow-through of the Complaints Handling Unit (CHU)for the ACAP related incidents

Enhanced Disclosure Provisions and Transparency, Ministry of Public Work(MPW) will provide necessary information in the Project Implementation Plan(PIP), Project Management manual (PMM) on their website, and in the biddingdocuments, such as contact point for complaint (mail and e-mail address,



phone, fax, text message). The contact will also include the Bank’s Fraud andCorruption Hotline. MPW will hold Annual Accountability Meetings to enhanceaccountability and project information sharing with civil society. The PMM willprovide guidelines on disclosure of information related to the project. MPWofficial website will display critical information on WINRIP to enhance bothinternal and external monitoring of the project

6.4.2 Community Representative Observers (CRO)

The Anti-Corruption Action Plan (ACAP) activities on Community RepresentativeObservers (CROs) during June 2013, was adjusted and supported the progress ofprocurement activities.

So that during June 2013 the ACAP activities on Community RepresentativeObserver (CRO) was done, as in following table 6.4.1:

Table 6.4.1Summary of Activities on Community Representative Observer during of June 2013

June 1 - 9, 2013 1 Compiling summary of the results of Selection the Community RepresentativeObservers (CROs)/ Wakil Pengamat dari Masyarakat (WPM) and the Trainingactivities for selected CROs for four Packages AWP-1

2 Assist PMU prepared the Approval letter of selected CROs for 4 (four) AWP-1Packages: Krui – Biha Lampung Province, Ipuh – Bantal Bengkulu Province,Manggopoh – Padang Sawah and Padang Sawah – Simpang Empat (Prov.Sumatera Barat), from Director of Planning Directorate General Highway (DGH) asthe Head of Project Management Unit.

3 Assist PMU prepared the Establishment Decree of Director of Planning –Directorate General of Highways on the CROs of AWP-1 WINRIP

June 10 - 16,2013

1 Monitor the CROs in implementing their observation tasks on the Pre-Bid Meetingactivities of Procurement Process that was held by the Procurement Committee,in BBPJN II and III, on 10 June 2013. Ir. Lukman Muizzi, as the CRO of package 01. Krui – Biha, peresented on the

Pre-Bid Meeting in Balai (BBPJN) III Palembang on June 10, 2013, and attendfield visits to project site in Krui-Biha (Lampung Province), on June 13, 2013.

Sartika Nisumanti, ST, MT, as the CRO of package 04. Ipuh – Bantal,peresented on the Pre-Bid Meeting in Balai (BBPJN) III Palembang on June 10,2013, and attend field visits to project site in Ipuh – Bantal (BengkuluProvince), on June 13, 2013.

Ir. Jafril Tanjung, MT, DR.Eng, as the CRO of package 03. Manggopoh – PadangSawah, peresented on the Pre-Bid Meeting in Balai (BBPJN) II Padang on June10, 2013, and attend field visits to project site in Manggopoh – Padang Sawah(Sumatera Barat Province), on June 11, 2013.

Ir. Masril Syukur, MSc, as the CRO of package 02. Padang Sawah – SimpangEmpat included Air Gadang Bridge, peresented on the Pre-Bid Meeting in Balai(BBPJN) II Padang on June 10, 2013, and attend field visits to project site inPadang Sawah – Simpang Empat (Sumatera Barat Province), on June 11, 2013.

2 Accompanying the CROs on site visit activities to the selected packages likesManggopoh – Padang Sawah and Padang Sawah – Simpang Empat, SumateraBarat (June 11, 2013) and package Ipuh – Bantal in Bengkulu (June 13, 2013)

June 17, 2013 -June 23, 2013

1 Evaluate of the CROs observation on Pre-Bid Meeting and Site Visit activities.It turns the younger CROs are more active and more enthusiastic, the seniors tendto be passive and less enthusiastic



June 24 – 30,2013

1 Examine the report of CROs on the monitoring and observation of Pre-BidMeeting and Site Visit at the packages of Annual Works Program - 1 (AWP-1)WINRIP.Modify the template of monitoring the report of the CROs, to be more focusedand more systematically

The Progress of Community Representative Observers (CROs) activities fromJanuary 2013 and Works Plan is shown in Appendix F1.

6.4.3 Third Party Monitoring (TPM)

Selection of TPMs will be done by invite the Universities/Colleges who interested toparticipate in Third Party Monitoring. The TPMs for the first four AWP-1 packages arenow being preparing, and will elected before signing the construction contracts.

Some steps of the selection of TPM activities have been done and the activities willbe done for future time, are as follow:

Preparation the initial draft of ToR of selection the TPM. Providing the TPM selection guidelines. Providing the Training Materials for the TPM. Sending the official letter from the Director of Planning as Chairman of PMU to

Head of BBPJN II & III, about the Selection of TPM + TOR and GuidelinesDocument

Help the PMU on formulating the TPM Evaluation Team. Socialization of the TPM selection for AWP-1 packages. Implementation of selection of the TPM for AWP-1 packages by TPM

Evaluation Team Delivery of the Training for elected TPM. Approval process of elected TPM Signing of TPM contracts and mobilization of TPM.

During of June 2013 the progress on the TPM activities was continued the previousactivities, as shown in table 6.4.5 below:

No Subject of Activities ActualStatus

CompletedTarget

1. Preparation the initial draft of ToR of selection the TPM 60% August, 2013

2 Providing the TPM selection guidelines. 60% Sept., 2013

3. Providing the Training Materials for the TPM 50% Sept., 2013

The Progress of Third Party Monitoring (TPM) Activities up to April 2013 and worksplan is shown in Appendix F2.



6.4.4 Complaint Handling System (CHS)

The implementation of these activities will collaborate with MIS Specialist to developthe system to the WINRIP website. The web is being developing by MIS Specialist.These activities will be done about the end of the year 2013 until the beginning ofyear 2014.

Establishment of Management of a Complaints Handling Mechanism System (CHS)which includes several components that needs to be prepared in connection with themanagement of CHS as follows:

Formation of the Complaints Handling Unit (CHU). Preparation of Complaints Register and the complaints address. Preparation of Complaint Handling Procedure. The completion of the Initial investigation of a complaint Procedure, and the

procedure for the investigation of Complaints, as well as the conclusion ofinvestigation.

The establishment of the Complaint Handling Commission (Executing Agency). Preparation of the device for Executing Agency. The development of a code of conduct and actions for Implementing

Institutions/ Implementing Agency (Bidders, Suppliers, contractors andConsultants).

Support the PMU in the Management and Monitoring of the implementationpolicy in handling public complaints

In the implementation of Complaint Handling System (CHS) essentially there arefour main components as follows:

Data Entry. Complaint Registration. Complaint Assessment. Field Investigation and Analysis. Problem Solving and taking the Decision

For the Complaint Handling System (CHS) subject, until the end of June, 2013 weredid not been started.

The Works Plan Activities for CHS is shown in Annex F3.

6.4.5. Publication / Disclosure

Activities for Public Disclosures and Transparencies will be done in lines on thetraining of Project Management Manual (PMM) and Financial Monitoring Report(FMR) or other relevant trainings. And inputting the data or upload the articles willbe done to website of WINRIP, now position is not yet developing by ManagementInformation System Specialist.

Progress of publication /disclosure and transparency activities partly been done



through training, as has been reported in section 6.3 above.

The Works Plan Activities for Publication / Disclosure is shown in Annex F4.

6.5 Road Safety AuditSince the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013,technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safetyhas been implemented, and then Comment and Recommendation for the DED whichwere prepared and completed respectively by P2JN or DSC, have been made inresponse to recommendation of the links for betterment and their implementation underAnnual Works Programs(AWP-2,3), and consists of Quality Assurance & Road SafetyAudit of Technical Assistance for National Highway through site visiting, review ofprepared drawing & report, had an official meeting with stakeholder which is for Fulldesign review and technical advisory.

The CTC shall compile all the road safety recommendation in the road safety auditreports which shall be part of the technical reports.

Project performance of road safety audit is as following component.

All activities which have undertaken during this month.- Post Review, Site Visiting and Full Design Review for the DED(Detailed

Engineering Design) which is prepared by P2JN and BINTEK.- Presentation & meeting with the P2JN, PPK, BINTEK officials.- Technical Review and Road Safety Review Report for 7 Packages to Full-Review

and Technical Assistance.- Technical Advisory for the DED which is 10 Packages prepared by DSC.

Current status of the project for technical field as of the end of this month.

6.5.1 All activities which have undertaken during this month

Date Activity

5 June 2013

Attendance the Meeting for WINRIP Progress and Mission at Bappenas officeThe CTC team(Team leaders, senior highway engineer, senior road safety auditor) joined theworld bank meeting to discuss about WINRIP Progress and Mission at the Bappneas office on5th June 2013 in Jakarta.

from 1 June 2013to 14 June 2013

Preview for DED(detailed engineering design) of AWP-2 in Bengkulu provinceDesign Preview of 4 packages in bengkulu province has carried out by the CTC technicalreview team(senior highway engineer, senior road safety auditor) in order to assess andidentify major issues in aspect of highway & road safety for the DED, in advance. and then soas to make sure identified issues through site visiting. Project List for Technical Preview (4 Pacakges in Bengkulu)

- No.11 BANTAL - MUKOMUKO (Link No.015.2), Bengkulu Province- No.13 SP.RUKIS - TJ.KEMUNING (Link No.006.0) , Bengkulu Province- NO.6 PS.PEDATI - KERKAP (Link No.010.0) , Bengkulu Province- No. 19 LAIS - BINTUAN (Link No.009.1) , Bengkulu Province


Project Explanation & Site Visit for AWP-1 in Lampung provinceThe CTC team(senior highway engineer, highway engineer) attended the meeting of project



Date Activityexplanation and visited the site of No.1 KRUI~BIHA in order to monitor procurementprocesses and provide support to the civil works procurement committees for contract packagefrom 12th June 2013 to 14th June 2013 in Lampung province.


Site Visit for 6 packages of AWP-2 in Bengkulu provinceThe CTC technical review team(senior highway engineer, senior road safety auditor, highwayengineer) visited 4 project sites in Bengkulu for carrying out road inventory, alignment,pavement condition and moving traffic survey, from 18th June 2013 to 21th June 2013. Duringthis visit, survey work was carried along with the PPK and Bina Marga officials. Meetings werealso held in P2JN office at end of the site visits. Project List for Site Visiting (4 Pacakges in Bengkulu)

- No.11 BANTAL - MUKOMUKO (Link No.015.2), Bengkulu Province- No.13 SP.RUKIS - TJ.KEMUNING (Link No.006.0) , Bengkulu Province- NO.6 PS.PEDATI - KERKAP (Link No.010.0) , Bengkulu Province- No. 19 LAIS - BINTUAN (Link No.009.1) , Bengkulu Province


Full Technical Review for DED of AWP-2 in Bengkulu provinceDesign Full Technical Review of 2 packages which are WINRIP AWP-2 in bengkulu provincehas carried out by the CTC technical review team(senior highway engineer, senior road safetyauditor). Now, the CTC team are preparing the report which is comment and recommendationfor identified issues of each package through the overall technical review (design preview, sitevisit and full technical review). This comments and recommendation report will be comprisedwith technical review both road engineering and road safety. And it will be prepared until 18thJuly 2013 by CTC technical review team. Project List for Full Technical Review (2 Pacakges in Bengkulu)

- No.11 BANTAL - MUKOMUKO (Link No.015.2), Bengkulu Province- No.13 SP.RUKIS - TJ.KEMUNING (Link No.006.0) , Bengkulu Province

6.5.2 Current status of the project for technical field as of 30 June 2013.

The details of Progress of Technical Design Reviewing in aspect of road safety audit asof the end of June 2013 is included as Appendix B.

Technical Design Review & Road Safety Audit Report Status

Group PackNo. Name of Sub-project

Technical Design Review & Road Safety AuditSubmitted to

PMUPost-Review

SiteVisting

Full-Review

TechnicalReport

AWP-2

5 Sp.Rampa – Poriaha(Link No.015.xx) completed completed completed ongoing

Full Technical ReviewReport is not completed

yet by CTC

6 PS.Pedati - Kerkap(Link No.010.0) completed completed ongoing -

Full Technical Review isnot completed yet by

CTC

7 Indrapura – Tapan(Link No.019.0)

8 Bts.Pariaman – Manggopoh(Link No.024.0)

9 Rantau Tijang – Kota Agung(Link No.026.1)

10 Sp.Empat – Sp. Air Balam(Link No.034.1)

11 Bantal - Mukomuko(Link No.015.2) completed completed completed ongoing

Technical Reportwill be sumitted

untuil 18th July 2013

12 Kambang – Indrapura(Link No.017.2)



Group PackNo. Name of Sub-project

Technical Design Review & Road Safety AuditSubmitted to

PMUPost-Review

SiteVisting

Full-Review

TechnicalReport

13 SP.Rukis - TJ.Kemuning(Link No.006.0) completed completed completed ongoing

Technical Reportwill be sumitted

untuil 18th July 2013

AWP-3

14 Painan – Kambang(Link No.017.1)

15 Sibolga – Bts TapSel(Link No.016.1) completed completed completed ongoing

Full Technical ReviewReport is not completed

yet by CTC

16 Seblat – Ipuh(Link No.010.0)

17 Sp.Gng Kemala–Pg.Tampak(Link No.061.1)

18 Mukomuko – Bts.Sumbar(Link No.015.3)

19 Lais - Bintuan(Link No.009.1) completed completed ongoing -

Full Technical Review isnot completed yet by

CTC

20 Lubuk Alung – Sicincin(Link No.009.1)

21 Lubuk Alung – Kuraitaji(Link No.009.1)

NEW1 Jalan Sebelat – Ketahun

(Link No.013.005)

2 Betungan – Tais(Link No.013.018)

6.6 Environmental and Social Impact Issues

6.6.1. LARAP for Package No. 01 : Krui – BihaThe report was concurred by the World Bank on 4 January 2013. The draftMonitoring LARAP Report was prepared and submitted by the CTC to PMU on 27March 2013. The report was then submitted to the Bank on 10 April 2013 andapproved by the Bank on 18 April 2013. The package is ready for civil works contractimplementation. The Bank visited the site on 23 to 24 May 2013 regardingcompensation payment process, interview with PAPs (sampling only) and otherinformation related to the land acquisition.

6.6.2. LARAP for Package No. 02 : Padang Sawah – Simpang EmpatThe report was concurred by the World Bank on 13 January 2013. The draftMonitoring LARAP Report was prepared and submitted by the CTC to PMU on 27March 2013. The report was then submitted to the Bank on 2 April 2013 andapproved by the Bank on 18 April 2013. The package is ready for civil works contractimplementation. The Bank visited the site on 21 to 22 May 2013 regardingcompensation payment process, interview with PAPs (sampling only) and otherinformation related to the land acquisition.



6.6.3. LARAP for Package No. 03 : Manggopoh – Padang SawahThe report was concurred by the World Bank on 4 January 2013. The draftMonitoring LARAP Report was prepared and submitted by the CTC to PMU on 27March 2013. The report was then submitted to the Bank on 2 April 2013 andapproved by the Bank on 18 April 2013. The package is ready for civil works contractimplementation. The Bank visited the site on 21 to 22 May 2013 regardingcompensation payment process, interview with PAPs (sampling only) and otherinformation related to the land acquisition.

6.6.4. LARAP for Package No. 04 : Ipuh – BantalThe report was concurred by the World Bank on 10 December 2012. The MonitoringLARAP Report is being prepared by the CTC. A site visit to Subproject Ipuh-Bantal inBengkulu Province was conducted by Environmental Specialist during 13 – 15 March2013 to check the status of land to be acquired, to estimate of land area which isaffected by the project and to identify the type of land asset affected by project tocarry out interview with PAPs, to get information related land acquisition process andto check the current status of the Appraisal Team readiness for payment of the landacquisition. The CTC found that the land and asset of PAPs have not been paid bythe project. Until the end of April 2013, the land acquisition process is still ongoing.

6.6.5. CTC Site Visit Related to the Land AcquisitionCTC conducted site visit to packages No.6 (Lais – Bintunan, 11.6 km), No.11 (Bantal– Mukomuko, 50.1 km), No.13 (Sp.Rukis – Tj. Kemuning, 56 km), No.19.(Psr. Pedati– Kerkap, 24.5 km), No.18 (Mukomuko – Batas Sumbar, 25.8 km), Seblat -Ketahun,42.45 km, Betungan-Tais, 42.40 km in Bengkulu province on 18 to 21 June 2013.CTC checked the following current situation for: (i) road existing condition, (ii) statusof land to be acquired, (iii) estimate of land square will be affected by project, and (iv)type of land asset affected by project During interview with seperate of PAPs(sampling), the CTC found that (a) the land and asset of PAPs have not been paid bythe project, and (b) the current status the project in preparing LARAP studies andorganize for public consultation.

6.7 Management Information SystemsThe Information Management Specialist has been mobilized. He started his assignmenton the beginning of May 2013. During this month, he developed a letter databasesystem as described in section 5.3.2 above.

Letter Database System

The second step of management information system preparation is providing a letterdatabase system. This system will help all administration issue in the WINRIP. Thissystem will include: (i) Recording all of letters information into the database system, (ii)Grouping letters into different of categories and folders that making it easy to find outlater, and (iii) the hard copy of letters will be stored in the letter shelves, and the softcopy will be saved into the File Storage server



System development methodology is described in the following figure.

System Assessment Letter Type

The letters are divided into 2 types: incoming and outgoing letter.

Letter StructuresCODE ROOT 1st FOLDER 2nd FOLDER

01 01_Project_Document01_01 01_01_PIP01_02 01_02_Loan_Agreement01_03 01_03_Loan_Agreement_Extention01_04 01_04_PAD01_05 01_05_PMM01_06 10_06_Aide_Memoire

02 02_General_Contract02_01 02_01_Pre-contract02_02 02_02_Contract02_03 02_03_Mobilization02_04 02_04_Amendment02_05 02_05_Addendum02_06 02_06_MOA

03 03_General_Report03_01 03_01_Inception_Report03_02 03_02_Monthly_Progress_Report03_03 03_03_IFR03_04 03_04_IFR_Q

03_05 03_05_Procurement_Committee_Readiness_Assessment_Report

03_06 03_06_Bid_Evaluation_Procurement_Report03_07 03_07_Draft_Project_Completion_Report03_08 03_08_Project_Completion_Report03_09 03_09_Technical_Report

04_01 04_General_Letter

05 05_General_Documentation05_01 05_01_Meeting05_02 05_02_Workshop05_03 05_03_Training05_04 05_04_Site_Visit

06 06_Office_Manager



CODE ROOT 1st FOLDER 2nd FOLDER06_01 06_01_Document06_02 06_02_Operational

07 07_Highway07_01 07_01_General07_02 07_02_Design_Review

07_02_01 Package 1,2, 3, 4

07_03 07_03_Auditor

07_03_01 Package 1,2, 3, 4

07_04 07_04_Meeting07_05 07_05_Report

08 08_Quality_Assurance08_01 08_01_General08_02 08_02_Meeting08_03 08_03_Report

09 09_Financial09_01 09_01_General09_02 09_01_Meeting09_03 09_01_Report

10 10_Environmental10_01 10_01_General10_02 10_02_Environmental_Review10_03 10_03_Environmental_Studies10_04 10_04_HIV/AIDS10_05 10_05_Monitoring10_06 10_06_Meeting10_07 10_07_Report

11 11_Social_Impact11_01 11_01_General11_02 11_02_LARAP_Review11_03 11_03_Monitoring11_04 11_04_Meeting11_05 11_05_Report

12 12_Procurement12_01 12_01_General_Procurement_Notice12_02 12_02_Special_Procurement_Notice12_03 12_03_Bidding

12_03_01 CTC12_03_02 DSC12_03_03 Civil Works

12_03_04 CapacityBuilding

12_03_05 DisasterManagement

12_04 12_04_Meeting12_05 12_05_Report

13 13_Data_and_Information13_01 13_01_General13_02 13_02_Source_Code13_03 13_03_Master_Software13_04 13_04_Meeting13_05 13_05_Report

14 14_Community_Development14_01 14_01_General14_02 14_02_ACAP_Review14_03 14_03_WPM14_04 14_04_PP314_05 14_05_Meeting14_06 14_06_Report

15 15_Supporting_Staff15_01 15_01_Tedi_Okta_Pratama15_02 15_02_Banu_Amanda_Zuhri



CODE ROOT 1st FOLDER 2nd FOLDER15_03 15_03_Data_Manager15_04 15_04_Bayu_Rendro

System RequirementsProcessor Dual Core 1.2 GHz

RAM 1 GB

Hard Drive 10 GB

Operating System Windows 7

Database Microsoft Access

System Analysis

Needs AnalysisNO. NEEDS RECOMMENDATION

1. Inputting the newletter information

Need to create a menu to inputting the data fornew letter.

2. Create category andfolder of letter

Setting up a facility to add and manage thecategories and folders of letter.

3. Change the existingletter information

Provides a menu to change the existing letterinformation.

4. Delete the existingletter information

Provides a menu to delete the existing letterinformation.

5. Searching for letter Prepare a letter search of facility.

Typical of Process Analysis of the Document Management System

ModuleThe Application module are consists only of the Letter and the LetterCategory.

System Design

Interface Design1. Inputting Letter Form



2. Inputting Categories Form



Flow Chart

Database StructuresTABLE NO. FIELD TYPE LENGTH

tblLetter 1. idLetter Long Numeric2. IsLetterIn Boolean3. Letter_No Text 304. File_No Text 105. From Text 506. To Text 507. Subject Text 1008. Ref Text 509. ActRead Text 20

10. CopyTo Text 2011. RecBy Text 20

FileName 1. idFileName Long Numeric2. Level Integer Numeric3. File_Name Text 1004. File_No Text 10

Finalization Code Programming

The codes are written on Visual Basic 6, including the object class for



database query. This object class has connecting the data flow between theapplications with the database system in Microsoft Access

System TestingWe have done to testing and inputting the incoming and outgoing letters. Thedata can be stored into the database system. And the secretary was able tosearching the letter information with this application.

Update and Manage DataThe secretary will entering data of the incoming and outgoing letter using this applicationroutinely. If we have the incoming or outgoing letter then she will immediately inputtingthe data into the database system. She can also change the existing data. Finally wehope all of information of the incoming and outgoing letter will be stored neatly in thedatabase system.

6.8 Quality Assurance

The Quality Assurance Engineer has not yet been mobilized. The activity for projectquality assurance will be reported soon after his mobilization.

6.9 Project Risks and Mitigation Measures

6.9.1 Risks Related to DelaysSince the detailed engineering design (DED) is under responsibility of the Design andSupervision Consultant (DSC), delay on DSC establishment affected to theprocurement of AWP-2 and AWP-3 sub-projects. As discussed previously above, theDED of several subprojects of WP-2 and WP-3 were prepared and completed byrespective P2JN. The CTC has then been instructed by DGH to review the DEDs ofseven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19).

6.9.2 Financial RisksThe following factors will be monitored during implementation of the loan project.

Loan Amount Actual Tender Prices Price Adjustment Currency Fluctuation Current Estimated Situation

No risk was detected until preparation of this report since the main program of theloan (civil works implementation) has not yet been started with contract sign.

6.9.3 Risks Related to Quality

The quality of work is inherently tied to the competence of the Contractors and thediligence of the Supervision Teams. The competence or otherwise of contractorsshall be considered at the time of bid evaluation and prior to the award of anycontract.



The quality of supervision however is influenced by the following factors:

Ensuring that supervision staff levels are fully manned with competent,honest, qualified and experienced personnel.

The provision of properly equipped laboratories with properly trainedoperators for each package.

Package supervision comes under the responsibilities of the immediate supervisionteams and the relevant DSC but the Quality Assurance Engineer from CTC, whenmobilized, will periodically monitor their performance.



7 ISSUES and RECOMMENDATIONS7.1 Current Situation

The main issue during May 2013 is still the procurement of four (4) packages underAWP-1. The AERs have been approved by the Bank. The tender will be started soonafter announcement of the pre-qualification result.

The existing road conditions of the four packages under AWP-1, which are predictedbeing deteriorated rapidly by the traffic during almost a year, shall be anticipated.

Another issue is establishment of the Design and Supervision Consultant (DSC). TheDEDs for AWP-2 and AWP-3 packages, including the 7 packages under CTC review atthe current time, shall be completed soonest and the procurement can be startedimmediately.

7.2 Action RequiredSince it was concluded that the delay on the procurement is caused by limitedperformance of the Procurement Teams (Pokja), a workshop discussing procurementprocedures under the World Bank Procurement Guidelines was delivered on 24 – 25April 2013 at Tanjung Pandan in Bangka Belitung Province which were attended by allPokjas. Afterwards, the Pokjas will have more capability on tender process includingpreparation of the bid evaluation report and the tender process will be implementedsmoothly without delays.

The project managers (PPKs) are suggested and required to update the DEDs of theAWP-1 packages following actual condition of the existing roads. The estimatedconstruction cost should be considered to not significantly increase. Otherwise, theprequalification shall be cancelled since the experience criteria for the Applicants wereset based on previous estimated construction cost.

It is required to expedite the DSC contract signing process following up the Bank’sapproval for negotiation results and draft contract on 19 April 2013.



Appendix AOverall Loan Progress

Exchange Rate : $1 equal to IDR 9,750 30 June 2013

Estimated Contractor(s) or Total Est. BudgetStarting Completion Consultant(s) Man-Month WB + GOI Remarks

Date Date Name (Excl. the (PIP) Original Revised Physical Man-Month Physical Man-Month Physical Man-MonthSupp. Staff) (USD, Excl.VAT) (Excl. VAT) (Excl. VAT) ( % ) ( MM ) ( % ) ( MM ) ( % ) ( MM )

1 Betterment and Capacity 314,900,000.00Expansion of NationalRoads

1.A AWP-1 ICB DGH 81,630,000.00 Procurement process (prequalification).

1.B AWP-2 and AWP-3 ICB & NCB DGH 227,100,000.00 Detailed Engineering Design preparation.

1.C Contingency - DGH 6,170,000.00

2 Implementation Support 16,000,000.00

2.A Core Team Consultants (CTC) QCBS DGH 6-Nov-12 15-Feb-16 PT. Perentjana Djaja 556 5,000,000.00 $1,276,700.00 22.305% 124.02 17.809% 99.02 -4.496% -25.00 Ongoing Joint Venture with Rp21,415,400,000.00 Yongma Engineering Co.Ltd. Or US$ equivalent total : PT. Epadascon Permata $3,473,151.28

2.B Design & Superv. Consultants QCBS DGH 19-Jun-13 18-Nov-16 Renardet S.A. 1,068 10,000,000.00 $820,600.00 0.094% 1.00 0.031% 0.33 -0.062% -0.67 Mobilization process. Joint Venture with Rp51,818,705,000.00 PT Cipta Strada Or US$ equivalent total : PT. Daya Creasi Mitrayasa $6,135,338.97 PT. Seecons PT. Yodya Karya

2.C Incremental Operating Cost Varies PMU 1,000,000.00Including Technical Audits

3 Road Sector Institutional 1,000,000.00Development

3.A Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Disaster Risks Reduction

3.B Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Environmental Management

3.C Capacity Building for NCB DGH 300,000.00 Preparation of TOR.Road Safety

4 Contingency for Disaster DGH -Risk Response

5 Unallocated DGH 18,100,000.00

Total 350,000,000.00 9,608,490.26 0.223% 124.0184092 0.177% 99.02 -0.046% -25.00

Appendix - AOVERALL PROGRESS STATUS

Description

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID

Proc.MethodCategory

Planned Actual BalancePROGRESS

Respon-sibility

Contract Value/BudgetTotal ( WB + GOI )

CTC30-Nov-12 31-Dec-12 31-Jan-13 28-Feb-13 31-Mar-13 30-Apr-13 31-May-13 30-Jun-13 31-Jul-13 31-Aug-13 30-Sep-13 31-Oct-13 30-Nov-13

Team Leader 25-Mar-13 0.25 1.25 2.25 3.25 4.25 5.25 6.25 7.25 8.25Senior Highway 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Senior ProcSenior Road Sft 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Ass. TL 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Highway Eng 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Qualty Ass. Eng 1-Jul-13 1.00 2.00 2.82 3.82 4.82Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Enviro 17-Dec-12 0.45 1.45 2.45 3.45 4.45 5.45 6.45 7.45 8.45 9.27 10.27 11.27Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Proc. Speclt-1Proc. Speclt-2 19-Nov-12 0.33 1.33 2.33 3.33 4.35 5.35 6.35 7.35 8.35 9.35 10.35 11.35 12.35MIS 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Comm.Devlp. 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Prof 1.65 7.10 14.10 22.10 30.37 39.37 50.36 61.36 73.36 85.36 96.29 108.29 120.29

Ass. HighwayAss. Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. Env/Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. MIS 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Comm. Dev 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Ass. Proc-1 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Proc-2 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Sub Prof 0.66 2.66 7.66 13.66 19.66 25.66 31.66 37.66 43.66 49.66 55.66 61.66 67.66

Grand Total 2.31 9.76 21.76 35.76 50.03 65.03 82.02 99.02 117.02 135.02 151.95 169.95 187.95

Mobilized Total Manmonth Up To

28-Feb-02

ContractPackage Original Add Actual To Original To Add

(days) (days) (days) (%) (%) Constr. % Escalation %

T O T A L #DIV/0! - #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

109,670.00

(%)Total (%)Contractor's Time Elapsed This Month

(Eq.Rp.Million) (%)(%)Original

30 June 2013

To dateAddendum

(Eq.Rp.Million) (Eq.Rp.Million) (Eq.Rp.Million)

To date

Appendix - A1

IBRD LOAN No. 8043-ID

ScheduledTIME Contract Sum (Incl. Tax)(in Rp Million) Last Month

SUMMARY OF OVERALL PHYSICAL PROGRESS OF CIVIL WORK AWP-1WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)

Const.PeriodAccumulate Progress of Civil Works

30 June 2013

NO LINK NAME PACKAGECODE

EFFECTIVELENGTH

(KM)CONTRACTOR ORIGINAL CONTRACT

PRICE (incl. TAX)

CONTRACT PRICE AFTERADDENDUM (Incl. TAX, Excl.

Prc.Escalation)

CONTRACTSIGNED DATE START DATE

ORIGINALCONTRACTDURATION

(DAYS)

CONTRACT DURATIONAFTER ADDENDUM

(DAYS)

PLANNEDPROGRESS

(%)

ACTUALPROGRESS

(%)

CERTIFICATE OFCOMPLETION

ISSUEDCOMMENTS

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Total for AWP-1 - - #DIV/0! #DIV/0!

Appendix - A2CIVIL WORKS PROGRESS STATUS OF AWP-1

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID



Appendix BHighway Design Progress

Appendix B. Technical Design Reviewing and Road Safety Audit Progress June 2013

Amendment 9.7 6 126,219 Date 01-Feb-13 08-May-1304-Apr-1301-May-13

Amendment 20.9 7 83,752 Date 02-May-13

Amendment Date

Amendment 46.8 7 161,963 Date 24-Jun-13

Amendment Date

Amendment 61.7 7 252,629 Date 24-Jun-13

Amendment 50.1 6 224,090 Date 18-Mar-13

Amendment Date

Amendment 56.3 7 287,549 Date 18-Mar-13

Amendment Date

Amendment 36 7 353,956 Date 28-Mar-13 08-May-1304-Apr-1301-May-13

Amendment Date

Amendment Date 26-May-13

Amendment Date

Amendment 10.8 7 32,623 Date 02-May-13

Amendment Date

Amendment Date

ApprovalBy BINTEC

Total Process(%)

RemarkStatus

ReceivedDatum

Post-Review Site Visting Full-ReviewGroup

PkgNo.

Name of Sub-project ECLLength

(km)Width

(m) RSAAudit

Presentation&Discussion

TechinicalReport

Submission

QualityAssurance

AWP-2

5Sp.Rampa – Poriaha

(Link No.015.xx)

Original 11.1 6

EstimatedCost /

Excl.VAT(mil. RP)

Technical Design Review Process for Design Stage

55,127 Process

70%TechnicalReviewby CTC

6PS.Pedati - Kerkap

(Link No.010.0)Original 25 7 72,019 Process 50%

TechnicalReviewby CTC

7Indrapura – Tapan

(Link No.019.0)Original 19.5 7 96,921 Process

8Bts.Pariaman – Manggopoh

(Link No.024.0)Original 46.8 7 183,268 Process 40%

TechnicalReviewby DSCProcessed by DSC

9Rantau Tijang – Kota Agung

(Link No.026.1)Original 42 7 149,831 Process

Processed by DSC

11Bantal - Mukomuko


10Sp.Empat – Sp. Air Balam


TechnicalReviewby DSC


12Kambang – Indrapura


13SP.Rukis - TJ.Kemuning

(Link No.006.0)Original 56.3 7 225,481.5 Process 50%

TechnicalReviewby CTC

AWP-3

14Painan – Kambang

(Link No.017.1)Original 31.5 7

19Lais - Bintuan

(Link No.009.1)Original 11.6

118,993 Process

15Sibolga – Bts TapSel

(Link No.016.1)

Original 36 7 129,228 Process


16Seblat – Ipuh


17Sp.Gng Kemala–Pg.Tampak


TechnicalReviewby PPC

18Mukomuko – Bts.Sumbar


7 37,558 Process 50%TechnicalReviewby CTC

20Lubuk Alung – Sicincin

(Link No.009.1)Original 14.6 7

Process

54,557 Process

21Lubuk Alung – Sicincin

(Link No.009.1)Original 16.8 7 65,778



Appendix CFinancial Progress

Appendix C : Financial Progress

The table below shows total expenditure to date measured in the terms of WorldBank Commitment, not including the special account advance.

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/03/2012 1.45% - - -30/04/2012 2.90% - - -31/05/2012 4.35% - - -30/06/2012 5.80% - - -31/07/2012 7.25% - - -30/08/2012 8.70% - - -30/09/2012 10.15% - - -31/10/2012 11.60% - - -30/11/2012 13.05% - - -31/12/2012 14.50% 800,000 0.32% Actual31/01/2013 15.95% 800,000 0.32% Actual28/02/2013 17.40% 800,000 0.32% Actual31/03/2013 18.85% 2,207,915 0.88% Actual30/04/2013 20.30% 2,207,915 0.88% Actual31/05/2013 21.75% 2,207,915 0.88% Actual30/06/2013 23.20% 2,207,915 0.88% Actual31/07/2013 24.65%31/08/2013 26.10%30/09/2013 27.55%31/10/2013 29.00%30/11/2013 30.45%31/12/2013 31.90%31/01/2014 33.35%28/02/2014 34.80%31/03/2014 36.25%30/04/2014 37.70%31/05/2013 39.15%30/06/2014 40.60%31/07/2014 42.05%31/08/2014 43.50%30/09/2014 44.95%31/10/2012 46.40%30/11/2014 47.85%31/12/2014 49.30%31/01/2015 50.75%28/02/2015 52.20%31/03/2015 53.65%30/04/2015 55.10%

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/05/2015 56.55%30/06/2015 58.00%31/07/2015 59.45%31/08/2015 60.90%30/09/2015 62.35%31/10/2015 63.80%30/11/2015 65.25%31/12/2015 66.70%31/01/2016 68.15%28/02/2016 69.60%31/03/2016 71.05%30/04/2016 72.50%31/05/2016 73.95%30/06/2016 75.40%31/07/2016 76.85%31/08/2016 78.30%30/09/2016 79.75%31/10/2016 81.20%30/11/2016 82.65%31/12/2016 84.10%31/01/2017 85.55%28/02/2017 87.00%31/03/2017 88.45%30/04/2017 89.90%31/05/2017 91.35%30/06/2017 92.80%31/07/2017 94.25%31/08/2017 95.70%30/09/2017 97.15%31/10/2017 98.60%30/11/2017 99.05%31/12/2017 100.00%



Appendix DEnvironmental Progress and Social Progress

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

Budget Alocated,YearStatus THE WB Approval

1 Krui - Bha Lampung 25 7 ICB/PriorSPPL Air pollution, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(P2JN 2010)

100% YES, 2010 LARAP Total PAP 2.805 in 21 Pekon. Land affected 28.763,12M2 ; Aset affected : building 882,13 M2 ; Fence 2.445,41M ; Plant 653 rod ; paddy field 25 plots ; Social & PablicFacilities

Rp. 5.172.349.955APBN, Satker PJN IILampung, 2011 - 2012

Remaining issues : (1) redevelopment of PadangRaya Mosque in Kec. Krui Selatan will be conductedtogether with the physical work of the roadproject. (2) Certification process for remaining landis still on progress

A. NOL LARAP 04 Jan2013 ; B. NOLImplemetation LARAP 18April 2013, Rev 26 June2013.

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ). SOS : (1) will be conducted together with thephysical work of the road project. (2) is still onprogress.

2 Padang Sawah - Sp Empat Sumatera Barat 40.9 7 Total PAP 15. Land affected 2,110 M2 ; Aset affected:building 6 unit = 410 M2 ; Plant 72 rod.

2a Including Air Gadang Bridge Sumatera Barat 100 m 7 Total PAP 430 . No Land affected . Aset affected: building149 unit = 2.110 M2 ; Fence 2 unit = 341.8 M ; KiosksBBM: 25 unit; Plant: 873 rod ; Mosque: 2 unit

3 Manggopoh - Padang Sawah Sumatera Barat 32 7 ICB/PriorSPPL Air pollution, trafficcongestion, market onstreet, sopt soil and rivers

APBN(P2JN 2010)

100% YES, 2010 LARAP Total PAP 1.338 . No Land affected . Aset affected :building 115 unit = 668,33 M2 ; Culvert 661,05 m ;concrete & foundations 1.421,60 M3 ; Soil embankment5.564,21 M3; Plant 5.324 rod ; paddy field andlemongrass & turmeric = 17.695 clumps ; Mesjid &Market

Rp. 1.147.700.000APBD Prov Sumbar,Dinas PU, 2012/2013

(1) Compensation for 15 PAP has not been paid byLG. (2) Hardening of replacement parking areaaround Bawan Market.

A. NOL LARAP 04 Jan2013 ; B. NOLImplemetation LARAP 18April 2013, Rev 26 June2013.

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ).. SOS : (1) LG will be paid ASAP (2) Will beconducted together with the physical work of the roadproject.

4 Ipuh- Bantal Bengkulu 42.4 7 ICB/PriorSPPL Geometric, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(P2JN 2010)

100% YES, 2011 LARAP Total PAP 178. Land affected 2.730 M2 ; Aset affected :building 141 unit = 1.014 M2 ; Fence 52 unit = 531 M ;cemetery 2 unit ; Plant 32 rod.

Rp.286.743.000. APBN,Satker PJN I, Bengkulu,2013

Not yet payment compensation. A. NOL LARAP 10 Dec2012 ; B.-

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ). SOS :

5 Sp. Rampa - Poriaha Sumatera Utara 11.1 6 NCB/PostUKL&UPL slope stability, waterquality, Run off, bridgesacces, continued trafficaccess & quarry problem

APBN(BBPJN I 2011)

100% YES, 2011 Simple LARAP APBN, Satker PJN II,Sumut, 2014

LARAP under preparation by the Local Consultant(Land already release by local government on year2001-2003)

A. -B.-

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ) .

6 Ps Pedati - Kerkap Bengkulu 25 7 NCB/PostUKL&UPL Comersil areas, trafficcongestion, market on thestreet, air pollution &noise,

APBN(TLKJ 2011)

100% YES, 2011 LARAP

-

APBN Satker PJN I,Bengkulu, 2014

LARAP under preparation by the local consultant/BBPJN III

A. -B.-

ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

7 Indrapura - Tapan (1 Doc Amdal) Sumatera Barat 19.5 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste management, airpollution, squater on ROWetc

APBN(TLKJ 2012)

????% Not YetAMDAL : Environmental

permit letter byGovernor in Process(Progress ?????%)

Simple LARAP &

-

APBD Prov Sumbar,Dinas PU,

LARAP under preparation by the local consultant/BBPJN II

A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL).Propose to site visit for findingenvironmental issues on field.

8 Bts. Kota Pariaman - Manggopoh Sumatera Barat 46.8 7 ICB/PriorAMDAL Comersil areas, market,public facilities, Airpollution, trafficcongestion, market onstreet, sopt soil and rivers

APBN(BBPJN II 2011)

90% Not YetAMDAL : Environmental

permit letter byGovernor in Process

(Progress 90%)

LARAP

-



A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL).

9 Rantau Tijang - Kota Agung (Replace) Lampung 42 7 ICB/PriorUKL&UPL Sensitive areas, resident,air pollution, trafficcongestion, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(TLKJ 2011)


- - -

A. -B.-

Environmental issues will integrated to design, Prepareenvironmental mitigation on construction stage forcontractor (RKPPL). Propose to site visit for findingenvironmental issues on field.

10 Sp Empat - Sp Air Balam Sumatera Barat 61.7 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste managemnt, bridgetraffic access & quarryproblem

APBN(BBPJN II 2011)

90% Not YetAMDAL : Environmental


(Progress 90%)

LARAP

-



A. -B.-


11 Bantal - Mukomuko(1 Paket doc AMDAL)

Bengkulu 50.1 6 ICB/PriorAMDAL Sensitive areas, socialissues, market on thestreet, geometric, wastemanagemnt, continuedtraffic access, etc

APBN(TLKJ 2011)

???% Not YetAMDAL : Environmental


(Progress ????%)

LARAP

-



A. -B.-

ENV : Propose to site visit for finding environmentalissues on field. SOCIAL:

12 Kambang - Indrapura (1 Doc Amdal) Sumatera Barat 55.2 6 ICB/PriorAMDAL Resident, productive land,Catcment areas,rivers,slope stability, squater onthe street, land acquisition.

APBN(TLKJ 2011)



(Progress ????%)

LARAP

-



A. -B.-

Input RKL&RPL integration to design doc.

LARAP Monitoring Report has been sent to WB butnot yet approved by the WB.

A. NOL LARAP 13 Jan2013 ; B. -

SPPL&UKL/UPL

Bridge

LARAP Rp.2.340.600.000 APBDProv Sumbar, Dinas PU,2012

APBN(P2JN 2010)

100%

Remedial Action

AWP - 1

No Loan Package Name Provinces

Proc

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

YES, 2010ICB/Prior

Appendix D : ENVIRONMENTAL STATUS & PROGRESS FOR WINRIP, IBRD LOAN NO.8043-IDas per 31 June, 2013

one link,sensitiveareas/resident,public,facilities, squater,market,sopt soil and rivers

ENV : CTC in preparing detil environmental mitigationon construction stage (discussion process with SubditTLKJ). SOCIAL: CTC revised LARAP Monitoring Reportbase on WB request.

AWP - 2

Length Width

(Km) (m) Result CommentsBudget

Alocated,YearStatus BLH Approval Result Comments

Budget Alocated,YearStatus THE WB Approval

Remedial ActionNo Loan Package Name Provinces

Proc

Approval Status by Environmental Agency (BLH)Environmental Screening Social Screening Approval Status by The World Bank

13 Sp Rukis - Tj Kemuning Bengkulu 56.3 7 ICB/PriorUKL/UPL one link,sensitive/steepsopes,slopes,sopt soiland rivers, squater onthe street, resident,productive land.

APBN(P2JN 2011)


-

APBN, Satker PJN IBengkulu, 2014


A. -B.-

ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL). Propose to site visit forfinding environmental issues on field. SOCIAL:

14 Painan -Kambang (1 doc Amdal) Sumatera Barat 31.5 7 ICB/PriorAMDAL Sensitive forest areas,social issues, slopestability, water quality,waste managemnt,continued traffic access &quarry problem

APBN(TLKJ 2011)



(Progress ???%)

Simple LARAP

-



A. -B.-


15 Sibolga - Bts Tap Sel Sumatera Utara 36 7 ICB/PriorUKL/UPL resident, comersil areas,geometric etc.

APBN(BBPJN I 2011)


-

APBN, Satker PJN II,Sumut, 2014

LARAP under preparation by the local consultant /PJN Sumut

A. -B.-


Seblat - Ipuh including (1 Amdal) 34.5 6 Air Lalang & Air Guntung Bridge 64 m 6

Sp.Gunung Kemala - Pg. Tampak 36.8 6

Way Tauu Bridge 30 m 6

18 Mukomuko - Bts. Sumbar (Replace) Bengkulu 25.8 6 NCB/PostUKL&UPL one link,sensitive/steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)

100% YES, 2011 LARAP- - -

Site visit to finding environmental issues on field,propose schedule the first of July 2013

19 Lais- Bintunan Bengkulu 11.6 7 NCB/PostUKL&UPL one link,sensitive/airpollution, trafficcongestion, squater on thestreet, etc

APBN(TLKJ 2011)

100% YES,2011 LARAP

-

APBN, Satker PJN IILampung, 2014


A. -B.-

ENV: Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

20 Lubuk Alung - Sicincin Sumatera Barat 14.6 7 NCB/PostUKL&UPL sensitive areas/resident,land acquisition, steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)

100% YES, 2011 Simple LARAP

-



A. -B.-


21 Lubuk Alung -Kurataji Sumatera Barat 16.8 7 NCB/PostUKL&UPL one link,sensitive/steepsopes,slopes,sopt soil andrivers

APBN(TLKJ 2011)

100% YES, 2011 Simple LARAP

-



A. -B.-


-


LARAP Preparation A. -B.-

Simple LARAP

17 Lampung ICB/Prior YES, 2012

APBN(TLKJ 2011)

100%

16 Bengkulu ICB/Prior


sensitive areas/resident,land acquisition, steepsopes,slopes,sopt soil andrivers and beach, abrasion

APBN(TLKJ 2011)

LARAP APBN, Satker PJN IILampung, 2014

LARAP under preparation by the local consultant/P2JN Lampung

A. -B.-

ENV : Environmental issues will integrated to design,Prepare environmental mitigation on constructionstage for contractor (RKPPL).Propose to site visit forfinding environmental issues on field. SOCIAL:

Not YetAMDAL : Environmental


(Progress ???%)

AMDAL

???%AMDAL sensitive areas/steepsopes,slopes,sopt soil andrivers and beach, abrasion

AWP - 3



Appendix EProcurement Plan & Progress

Procurement Plan of Implementation Support and Road Sector Institutional DevelopmentWestern Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. Updated June 28, 2013

Ref.No. Contract Description Project Cost (US$) Procurement

Method

Review byBank

(Prior/Post)Schedule

WB provideagreement

to REOI

EOIadvertised innewspaper

SubmissionRFP to WB WB NOL to RFP

Date ofReceipt ofProposals

Opening ofFinancialProposal

FinalEvaluationReport

ContractSign

Service Startdate

Period(Month)

Completion Date Remarks

Allocated Contract Actual Submission WB NOL Submission WB NOL Submission Submission WB NOL

2 Implementation Support

Schedule 14-Nov-10 05-Dec-10 23-Jan-11 12-Feb-11 12-Mar-11 02-Apr-11 23-Apr-12 04-Jun-12 22-Jul-12 05-Aug-12 12-Aug-12 15-Sep-12 29-Sep-12 22-Oct-12 12-Nov-12

Actual 26-Nov-10 7-Jun-11 30-Jan-12 7-Mar-12 9-Dec-11 6-Mar-12 30-Apr-12 14-Jun-12 29-Jun-12 27-Aug-12 3-Sep-12 21-Sep-12 12-Oct-12 5-Nov-12 16-Nov-12 40 Feb-16

Schedule 11-Dec-11 08-Jan-12 27-Feb-12 26-Mar-12 07-May-12 28-May-12 08-Oct-12 22-Oct-12 05-Nov-12 12-Nov-12 19-Nov-12 26-Nov-12 01-Apr-13 18-Apr-13 02-May-13

Actual 26-Nov-10 7-Jun-11 4/2/2012 10-Aug-12 20-Jan-12 23-May-12 23-Oct-12 20-Dec-12 21-Feb-13 5-Mar-13 13-Mar-13 25-Mar-13 19-Apr-13 11-Jun-13 25-Jun-13 42 Dec-16

3 Road Sector Institutional Development (DGH)

Capacity Building for DGH Environment/

Risk Mitigation and Road Safety Unit(developing roadmap, norm, standard, procedure,criteria for disaster risk management in road sector,risk analysis and standad implementation)Peningkatan Kapabilitas Penanggulangan Bencana,Ditjen Bina Marga. Schedule 27-Aug-13 10-Sep-13 08-Oct-13 22-Oct-13 22-Oct-13 05-Nov-13 10-Dec-13 31-Dec-13 14-Jan-14 28-Jan-14 04-Feb-14 18-Feb-14 04-Mar-14 18-Mar-14 01-Apr-14

Capacity Building for Disaster Risk Reduction in DGH Actual

Peningkatan Kapabilitas Pengelolaan LingkunganHidup Ditjen Bina Marga Schedule 27-Aug-13 10-Sep-13 08-Oct-13 22-Oct-13 22-Oct-13 05-Nov-13 10-Dec-13 31-Dec-13 14-Jan-14 28-Jan-14 04-Feb-14 18-Feb-14 04-Mar-14 18-Mar-14 01-Apr-14

Capacity Building for Environmental Management inDGH Actual

Peningkatan Kapabilitas Keselamatan Jalan DitjenBina Marga Schedule 27-Aug-13 10-Sep-13 08-Oct-13 22-Oct-13 22-Oct-13 05-Nov-13 10-Dec-13 31-Dec-13 14-Jan-14 28-Jan-14 04-Feb-14 18-Feb-14 04-Mar-14 18-Mar-14 01-Apr-14

Capacity Building for Road Safety in DGH Actual

Note: TOR of packages for Part 3 of Loan Agreement (Road Sector Institutional Development DGH) will send for approval to WB on July 2013.

QCBS Prior

QCBS Prior

Technical EvaluationReport

QCBS Prior

QCBS

Evaluation and Short List

5,000,000 Prior

Prior

a.

b.

c.

Negotiation & Draft Contract

T O T A L

6,079,247

a 3,497,984Core Team Consultant (Project Management,Technical Assistant, Enviromental & SocialAspect and Road safety Audit)

Design and Supervision Consultant (DesignAWP-2 & 3 and Construction Supervision of CivilWorks Project)

10,000,000

1,000,000

b

QCBS

Western Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. Updated June 28, 20139000 Edit 250112

Qualification Schedule Submission Notification

Sub - Project Link No. Length Criteria Actual of of(Km) IDR (x10⁶) USD million IDR (x10⁶) (Pre/Post) Application Qualification

A W P - 11 Krui - Biha Lampung 053.0 25.00 ICB 148,668.00 16.52 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-132 Padang Sawah - Sp.Empat West Sumatera 047.2 40.90 ICB Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Including Air Gadang Bridge 0.10 Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-133 Manggopoh - Padang Sawah West Sumatera 047.1 32.00 ICB 152,434.90 16.94 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-134 Ipuh - Bantal Bengkulu 015.1 42.40 ICB 226,275.10 25.14 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 720

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13Sub Total AWP - 1 734,768.30 81.64A W P - 2 and 3

90 2015 Simpang Rampa - Poriaha North Sumatera 015. 11.10 NCB 55,126.00 6.13 Post Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 03-Oct-13 02-Nov-13 16-Nov-13 07-Dec-13 540

Actual

11 Bantal - Mukomuko Bengkulu 015.2 50.10 ICB 157,820.00 17.54 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 720Actual

13 Sp Rukis - Tj Kemuning Bengkulu 006.1 56.30 ICB 225,481.00 25.05 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Actual

15 Sibolga - Batas Tapsel North Sumatera 016.1 36.00 ICB 129,228.00 14.36 Pre Schedule 18-Jul-13 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Actual

17 Sp.Gng Kemala - Pugung Tampak Lampung 061.1 36.80 ICB 104,238.00 11.58 Pre Schedule 18-Oct-07 01-Aug-13 08-Aug-13 22-Aug-13 29-Aug-13 13-Oct-13 12-Nov-13 26-Nov-13 27-Nov-13 02-Dec-13 16-Jan-14 02-Feb-14 16-Feb-14 18-Mar-14 630Including Way Taau Bridge(**) 0.03 Actual

6 Ps. Pedati - Kerkap Bengkulu 010.0 25.00 NCB 72,018.00 8.00 Post Schedule 20-Oct-13 10-Nov-13 17-Nov-13 01-Dec-13 08-Dec-13 12-Jan-14 11-Feb-14 25-Feb-14 18-Mar-14 540Actual

8 Bts.Kota Pariaman - Manggopoh West Sumatera 024.0 46.80 ICB 183,268.00 20.36 Pre Schedule 12-Mar-14 02-Apr-14 09-Apr-14 23-Apr-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 720Actual

10 Simpang Empat - Sp.Air Balam West Sumatera 034.1 61.70 ICB 241,617.00 26.85 Pre Schedule 12-Mar-14 02-Apr-14 09-Apr-14 23-Apr-14 30-Apr-14 14-Jun-14 14-Jul-14 28-Jul-14 29-Jul-14 03-Aug-14 17-Sep-14 04-Oct-14 18-Oct-14 17-Nov-14 720Actual

7 Indrapura - Tapan West Sumatera 019.0 19.50 ICB 96,921.00 10.77 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 630Actual

12 Kambang - Indrapura West Sumatera 017.2 55.20 ICB 171,948.00 19.11 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 02-Jul-14 16-Aug-14 15-Sep-14 29-Sep-14 30-Sep-14 05-Oct-14 19-Nov-14 06-Dec-14 20-Dec-14 19-Jan-15 720Actual

9 Rantau Tijang - Kota Agung ** Lampung 026.1 42.00 ICB 149,831.00 16.65 Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Actual

14 Painan - Kambang West Sumatera 017.1 31.50 ICB 118,993.00 13.22 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Actual

16 Seblat - Ipuh, Including Bengkulu 009.4 34.50 ICB 110,237.00 12.25 Pre Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 28-Nov-14 12-Jan-15 11-Feb-15 25-Feb-15 26-Feb-15 03-Mar-15 17-Apr-15 04-May-15 18-May-15 17-Jun-15 630Air Lalang & Air Guntung Bridge 0.052 Actual

18 Mukomuko - Batas Sumbar ** Bengkulu 015.3 25.80 NCB 69,233.00 7.69 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

19 Lais - Bintunan Bengkulu 009.1 11.60 NCB 37,558.00 4.17 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

20 Lubuk Alung - Sicincin West Sumatera 002.0 14.60 NCB 54,557.00 6.06 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

21 Lubuk Alung - Kuraitaji West Sumatera 027.0 16.80 NCB 65,788.00 7.31 Post Schedule 14-May-14 04-Jun-14 11-Jun-14 25-Jun-14 09-Jun-15 14-Jul-15 13-Aug-15 27-Aug-15 17-Sep-15 540Actual

Sub Total AWP - 3 2,043,862.00 227.10

Total AWP - 1 , 2 & 3 2,778,630.30 308.74

Note:** : indicate sub-projects proposed to drop from the Work Programs (WP's) of WINRIP

Ref. No. Province Procurement Method Request

Date

EstimatedCost Contractor

Name

Construction

Period(day)

Appr'd/NOL Date

Invitationfor Bids

Date

BidOpening

Date

Bid Evaluation Report

NOL Date

ContractSignature

DateSubmittedDate

207,390.30 Pre

Pre

Invitation forPre-

qualification

Evalt.QualificationReport

RequestDate

Appr'd/NOL Date

SubmittedDate

Appr'd/NOL Date

23.04

ContractAmount

Design Bidding Document(including qualification)Estimated Cost



Appendix FWINRIP Website & Application Progress

APPENDIX F : MIS ACTIVITIES STATUS JUNE 2013

NO. ACTIVITIES STATUS PROBLEM ACTION PLAN

1 Letter Database System

It is part of the Document ManagementSystem that used to record all ofinformation of the incoming andoutgoing letter.

The application is alreadyinstalled and running onthe secretary’scomputer.

The secretary willentering data ofthe incoming andoutgoing letterusing thisapplicationroutinely.

TOTAL OF INCOMING AND OUTGOING LETTERS

No. MonthTotal of Letters

Incoming Outgoing

1. January 6 2

2. February 12 2

3. March 3

4. April 38 15

5. May 24 8

6. June 12 12

7. July 24 14

8. August 4 2

9. September 42 18

10. October 12 1



Appendix GACAP Training /Dissemination Progress

Appendix G.1Activities Progress of Community Representative Observers (CROs) from January 2013

and the Works Plan

No Subject of Activities Date of Finish/completed

1. Orientation and studied of WINRIP documents and Development of Works Plan January 2013

2 Prepared of Workshop of Procurement Document Evaluation. February 2013

3. Conducted Workshop of Procurement Document Evaluation for POKJA, Satker/PPK,Balai BBPJN and PMU.

Febr. 28, 2013 –March 01, 2013

4. Provided of Term of Reference (TOR) of the CRO's Selection and Guidelines for CRO’sSelection

March 1, 2013

5. Provided the Materials (Slide Presentation/Power-point) of General Explanationsabout WINRIP and the CRO’s selection and

March 8, 2013

6. Provided Training Materials for CROs. March 8, 2013

7. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

March 11, 2013

8 Preparation of Socialization on CROs selection in BBPJN II Padang for package 02Padang Sawah – Simpang Empat and package 03 Manggopoh - Padang Sawah, andSocialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha andpackage 04 Ipuh – Bantal.

March 31, 2013

9. Socialization on CROs selection in BBPJN II Padang for package 02 Padang Sawah –Simpang Empat and package 03 Manggopoh - Padang Sawah

April 9, 2013

10 Socialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha andpackage 04 Ipuh – Bantal.

April 11, 2013

11. Sent the Invitation letter from Head of BBPJN III to Rector of Universities /Head ofColleges in Palembang, about selection of the CROs for package 01. Krui – Biha (Prov.Lampung) and package 04. Ipuh – Bantal (Prov. Bengkulu).

May 17, 2013

12. Sent the Invitation letter from Head of BBPJN II to Rector of Universities /Head ofColleges in Padang, about selection of the CROs for package 02. Padang Sawah –Simpang Empat and package 03. Manggopoh - Padang Sawah (Prov. Sumatera Barat).

May 20, 2013

13. Selection of CROs for Packages Krui – Biha Province Lampung and Ipuh – BantalProvince Bengkulu, and training for selected CROs in BBPJN III Palembang

May 23, 2013

14. Selection of WPM/CROs for Packages Manggopoh – Padang Sawah and Padang Sawah– Simpang Empat, and training for selected CROs in BBPJN II Padang

May 27, 2013

15. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

May 28, 2013

No Subject of Activities Date of Finish/completed

16. Guiding the Balai Besar Pelaksanaan Jalan Nasional (Balai) II Padang to compose theApplication Letter for Approval of selected CROs for Package 03. Manggopoh – PadangSawah, package 02. Padang Sawah – Simpang Empat, and Balai III Palembang forPackage 01. Krui – Biha Province Lampung and Package 04. Ipuh – Bantal ProvinceBengkulu.

May 29, 2013

17. Compiling summary of the results of Selection the Community RepresentativeObservers (CROs)/ Wakil Pengamat dari Masyarakat (WPM) and the Training activitiesfor selected CROs for four Packages AWP-1

June 1 - 9, 2013

18. Assist PMU to prepare the Approval letter of selected CROs for four AWP-1 Packages,and prepare of the Decree on Establishment the CROs of AWP-1 WINRIP from Directorof Planning DGH, as the Chairman of PMU.

June 1 - 9, 2013

19. Monitor and observation the Pre-Bid Meeting and Site Visit activities of ProcurementProcess that held by the Procurement Committee, in BBPJN II and III, on 10 June 2013by CROs in implementing their tasks on the

June 10 - 16,2013

20. Evaluate of the CROs observation on Pre-Bid Meeting and Site Visit activities June 17 - 23,2013

21. Examine the report of CROs on the monitoring and observation of Pre-Bid Meetingand Site Visit at the packages of Annual Works Program - 1 (AWP-1) WINRIP.

Modify the template of monitoring the report of the CROs, to be more focused andmore systematically

June 24 - 30,2013

Works Plan for the next steps of CROs subject activities

No Subject of Activities Datelines Plan /Actual condition

1. Monitor /Observe of Bids Submission and Bids Opening for four packages AWP-1 byCommunity Representative Observers (CROs) for Package 01, 02, 03, and 04

July, 2013

2. Monitor /Observe of Commencement of Bid Winners for four packages AWP-1 byCommunity Representative Observers (CROs) for Package 01, 02, 03, and 04

Sept. 2013 ordepends on theprocurementprogress

Appendix G.2The Progress of Third Party Monitoring (TPM) Activities from January2013 and

Works Planning for Next Steps

No Subject of Activities Actual StatusJune 2013

CompletedTarget

1. Preparation the initial draft of ToR of selection the TPM 60% Aug. 2013

2 Providing the TPM selection guidelines. 60% Sept., 2013

3. Providing the Training Materials for the TPM 50% Sept., 2013

4. Sending the official letter from the Director of Planning as Chairman of PMUto Head of BBPJN II & III, about the Selection of TPM + TOR and GuidelinesDocument

- Sept., 2013

5. Help the PMU on formulating the TPM Evaluation Team - Sept., 2013

6. Socialization of the TPM selection for AWP-1 packages. - Oct. 2013

7. Implementation of selection of the TPM for AWP-1 packages by TPMEvaluation Team

- Oct. 2013

8 Delivery of the Training for elected TPM - Oct. 2013

9 Approval process of elected TPM - Nov. 2013

10. Signing of TPM contracts and mobilization of TPM - Nov. 2013

Appendix G.3

Works Plan on Complaints Handling Mechanism System (CHS) Activities.

No Subject of Activities / Item of Tasks Completion Plan/Progress Condition

1Review of Minister Decree of Public Works No. 323/2005 concerning theprocedures of Handling input from communities on the environment of theMinistry of Public Works

April 18, 2013

2 Formation Of Complaints Handling Unit (CHU) July. 2013

3 Preparation of Complaints Register and the complaints address (developing of website of WINRIP)

Waiting for MISSpecialist

4 Preparation of Complaint Handling Procedure July, 2013

5The completion of the Initial investigation of a complaint Procedure, and theprocedure for the investigation of Complaints, as well as the conclusion ofinvestigation

Aug. 2013

6 The establishment of the settlement Commission Handling the Complaint underthe Inspectorate General of the Ministry of Public Works (Executing Agency)

Sept. 2013

7Preparation of the device for Executing Agency such as: Proceduresannouncement of penalties, procedures for the annual Survey, Procedure AnnualIndependent Review, the process of Auctions

Oct. 2013

8 The development of a code of conduct and actions for Implementing Institutions/Implementing Agency (Bidders, Suppliers, contractors and Consultants) Nov. 2013

9 Support the PMU in the Management and Monitoring of the implementationpolicy in handling public complaints Dec. 2013

Appendix G.4

Works Plan on Publication / Disclosure Activities

No Subject of Activities / Item of Tasks Completion Plan/Progress Condition

1 Conducted Workshop of Procurement Document Evaluation for POKJA,Satker/PPK, Balai BBPJN and PMU

February 28, 2013– March 01, 2013

2 Conducted Workshop of World Bank Guidelines of Procurement forWINRIP to the POKJA, Satker/PPK, Balai BBPJN and PMU

April 24 – 25, 2013

3 Review training materials on Project Management Manual (PMM),especially CHAPTER XI of the anti-Corruption Action Plan (ACAP)

First updating April 29, 2013Final Update May 17, 2013

4 The implementation of Dissemination/training of the PMM toStakeholders

Early 2014, after signing ofcontract for AWP-1 packages

5 Delivery of PMM Training for PPK, contractors and Supervision Consultants(DSC)

PMM for Project Executorsafter the Work Order to the

Contractors

6. Preparing Method Transparency to the Public, and Improvement theprocedures to the Public Disclosure through information media.

Establishment of InformationSystem (MIS) waiting for

mobilization of the InformationManagement Specialist

7. Delivering the training programs will inline of project implementationprogress.

Depend on projectimplementation progress



Appendix HAide Memoire



Appendix IPerformance Indicator

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Appendix JCorrespondence

Appendix J Correspondence during June 2013

Incoming Letter

Date From To Activity

4 June 2013 Kasubdit Pembiayaan danKerja Sama : Ir. AtyantoBusono, MT

CTC WINRIP Undangan Wrap-Up MeetingMisi Bank Dunia SRIP IBRDLoan No. 7786-IND (4834) danWINRIP IBRD Loan No.8043-ID: Tanggal 5 Juni 2013 di RuangRapat SS 4, Gedung TS-2ALantai 2

5 June 2013 BBPJN III Nasional : BastianS. Sihombing

Direktur BinaPelaksanaan Wilayah IDirektorat Jenderal BinaMarga

Penggantian Ruas WINRIP

5 June 2013 Satker PJN Wilayah I, Prov.Lampung : Ir. S. BambangWidyarta, MT

CTC WINRIP Undangan Anwijzing WINRIPuntuk Paket Krui – Biha :Tanggal 10 & 13 Juni 2013 diAuditorium Balai Besar PJN IIIPalembang & di SNVT PJN WilI Bengkulu

5 June 2013 Satker PJN Wilayah I Prov.Bengkulu : Ir. Syarkowi,M.Sc

CTC WINRIP Undangan Anwijzing WINRIPuntuk Paket Ipuh – Bantal :Tanggal 10 & 13 Juni 2013 diAuditorium Balai Besar PJN IIIPalembang & di SNVT PJN WilI Bengkulu

11 June 2013 Plh. Direktur Bina Program :Ir. Yusid Toyib, M.Eng.Sc

Direktur Pengelola KasNegara

Penyampaian Interim FinancialReport (IFR) QR-1 PeriodeJanuari – Maret 2013 ; WINRIPLoan IBRD No. 8043-ID

Date From To Activity

11 June 2013 Plh. Direktur Bina Program :Ir. Yusid Toyib, M.Eng.Sc

Direktur BinaPelaksanaan Wilayah I

Notifikasi Laporan Evaluasi Pra– Kualifikasi ; WINRIP LoanIBRD 8043-ID

Outgoing Letter

Date To From Activity

10 June 2013 Officer In Charge PMUWINRIP : Ir. Agusta ErsadaSinulingga, MT

CTC WINRIP Submited of amendement of AWP-1Bidding Document; WINRIP Loan IBRD No.8043-ID

18 June 2013 Acting Director of Planning: Ir. Yusid Toyib, M.Eng.Sc

CTC WINRIP Approval for cange of PT. Duta GrahaIndah Tbk for Western Indonesia NationalRoads Improvement Project (WINRIP)Loan IBRD 8043-ID


CTC WINRIP Submission Revision of Monitoring LARAPDocument of Package No. 1 : Krui – Bihaand No. 3 : Manggopoh – Padang Sawah ;WINRIP Loan IBRD No. 8043-ID


CTC WINRIP Submission of Addendum No. 2 forBidding Document of AWP-1; WINRIPLoan IBRD No.8043-ID


CTC WINRIP Submission of Draft Inception Report ;WINRIP Loan IBRD No. 8043-ID


CTC WINRIP Addendum No. 1 to Bidding Document forAWP-1; WINRIP Loan IBRD No. 8043-ID