MONROE COUNTY JUSTICE CENTER · Monroe County Justice Center Sparta, WI In this phase, the Construction Documents are sent out to multiple contractors to obtain a bid, or cost of

THE Louis Berger Group, INC.

MONROE COUNTY JUSTICE CENTER The Journey Continues!

January 17, 2013


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1. Legal/Financial

2. Logistics

3. Project Information

4. Design Activity/Issues

Monroe County Justice Center Sparta, WI AGENDA


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Monroe County Justice Center

Legal/Financial


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Monroe County Justice Center Sparta, WI LEGAL/FINANCIAL

A/E Services Contract


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Design-Bid-Build Delivery Method

Preferred direction

Construction Management CM as Advisor or as GC

Add additional management layer

Design-Build Delivery Method

State Law prohibits

Design-Build Delivery with a Development Group

County doesn't own facility


Project Delivery Method


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Project Delivery Method

LBG MC Contractor

Owners Rep

Requirements

Land

Site

Financing

Project Architect

Design

Engineering

Material/Systems

Superintendent

Materials/Systems

Cost

Construction

Design - Bid - Build Project Delivery Method

Project Goal; organize /consolidate team as quickly as possible to leverage expertise

while competitively bidding project


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MCJC Project Representative - Roles/Responsibilities

Skills Knowledge of MC community/players

Understanding of MCJC project

Organize administrative files, coordinate meetings

Ability to communicate/provide status reports

Understanding of project phases

Previous building project experience

The Monroe County Justice Center Liaison Manager acts as Monroe County’s active representative during the design and construction

phase of the project. As such, he/she will act as the Architect’s and General Contractor’s primary point of contact, and Monroe County’s

project oversight manager, ensuring that the interests of Monroe County, the MC Board and MC Building Committee are being met.

Participate in team coordination calls/meetings

Report/attend monthly MC BC meetings

Prepare monthly status report

Maintain project r records/files

Monitor project budget

Act as coordinator for project communications

Coordinate internal team monthly status calls/meetings

On-Going Duties


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MCJC Project Representative -Roles/Responsibilities (by phase)

Program Validation/Schematic Design : (2 .5 Months) Full Time Set up administrative filing system

Attend design kick-off meeting

Coordinate Justice Center facility tours

Coordinate user groups program validation meetings

Attend user group program validation meetings

Prepare user group meeting minutes

Document/report user group issues

Coordinate/attend SD review meeting

Consolidate SD review meeting comments

Monitor site survey/geotec report

Coordinate meetings with utilities, etc.

Design Development: (2.5 Months) Half Time Coordinate/attend room data sheet review meetings

Coordinate meetings with MCJC facility staff

Coordinate/attend 50% review meeting

Consolidate 50% review meeting comments

Coordinate meetings with utilities, etc.

Coordinate with agencies

Construction Documentation: (4.5 Months) Half Time Coordinate/attend 75% review meeting

Consolidate 75% review meeting comments

Coordinate division 1 and bidding requirements spec.

Coordinate 100% review, document comments

MCJC Project Rep. Involvement = 24 months +

Bidding/ Negotiations: (2 Months) Half Time Distribute bid documents

Coordinate pre- bid meeting

Prepare/distribute minutes from pre-bid meeting

Coordinate/consolidate questions from bidders

Verify bidder qualifications

Participate in bid opening

Participate in GC selection

Participate in contract negotiations

Construction / Const. Administration : (24 Months) .75 Time Attend progress meetings

Daily site observation

Monthly pay request review

Coordinate/consolidate RFI’s

Coordinate/consolidate submittals/shop drawings

Develop building punch lists

Monitor project close out

Coordinate move-in


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Cash Flow Projection

2013

2014

2015


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Project Budget Target?

Org.

$ 25M Red. Board Approved


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Logistics


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LOGISTICS Monroe County Justice Center Sparta, WI

Project Schedule

MILESTONES: MC Board meeting dates, Bldg. Comm. meeting dates, special events, etc.


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Monroe County Justice Center Sparta, WI LOGISTICS


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Monroe County Justice Center Sparta, WI

LBG Sub-Consultants Process?

LOGISTICS

Structural

Courtroom layout/technology

Security


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Project Information


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Updates

PROJECT INFORMATION

911 Dispatch committee

Site Information Development

- Chosen Valley Testing

- Braun Intertec

City of Sparta Action Items

- Street Closing

Participants Involvement - LBG Meetings

- Century Link

- Sparta City Planning

- Xcel Energy

- Fire Department

- Police Department

- Hospital

- Historic Society

- State DOC

- District Courts

Property Acquisitions


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Design Activity/Next Steps


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Program/Budget Validation

Description

The purpose of the program/budget validation phase is to

meet with the four primary building component leaders to

review staff and space forecasts and confirm all of the

key workflow patterns.

Activities

Confirm facility program

Confirm staffing requirements

Confirm critical workflow patterns


“Confirming the direction”

DESIGN ACTIVITY/NEXT STEPS

DD

DESIGN/PRODUCTION

CD B/N Prog. Validation Construction/CA

OCCUPANCY PLANNING

Project Planning Needs Assess. Master Planning Concept SD

DESIGN/PRODUCTION

1 month


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Schematic Design (SD)

Description

The purpose of the schematic design phase is to develop

a plan of action regarding how a building will look based

on the client's budget and specific design requests. The

architect prepares rough plans, or schematics, that show

a general model of where rooms will be located, the

placement of doors and windows and how the building

will be structured overall.

Schematic design is perhaps the most important time we

spend interacting with clients. At this stage, we have

frequent meetings in order to keep clients abreast of our

work and direction. During these meetings, we present

drawings that describe design ideas with respect to

budget."

Once the owner approves the schematic design the

project moves on to the next phase, design development

Activities

Refine floor plans

Develop room data sheets

Select exterior material palette

Refine exterior design

Update cost estimate


“Bringing the idea into focus”


DD

DESIGN/PRODUCTION


OCCUPANCY PLANNING


2 months


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Design Development (DD)

Description

During the design development phase, the

architect expands the schematic designs by

making them more detailed. Floor plans show

rooms in the correct size and shape. A listing of

major materials, room finishes and special

equipment is developed. The architect verifies that

the design complies with building codes and

works with engineers to design the structure,

mechanical and electrical systems.

Once the design is developed thoroughly and

approved by the owner, the next phase begins.

Activities

Finalize all engineering issues such as structural system,

heating and cooling systems, lighting system, etc..

Coordinate with other design consultants, such as

mechanical engineer, acoustical engineer, structural

engineer, landscape architect, etc., on final systems and

design.

Finalize construction techniques and materials.

Finalize equipment requirements, sizes, furniture layout.

Finalize all design issues that affect the look of the building

and the feel of the rooms.

Choose all materials.

Finalize code issues.

Complete outline specifications, a written list of criteria for

materials and building methods.

Revise cost estimate, considering probable labor and

material requirements.


“Detailing the project”


DD

DESIGN/PRODUCTION


OCCUPANCY PLANNING


2.5 months


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Construction Documentation (CD)

Description

Once the owner has approved the design development

phase, the architect prepares detailed working drawings

(formerly known as blueprints) and specifications, which

the contractor will use to establish actual construction

costs and build the project.

Activities

Prepare specific and detailed Construction Drawings

required to bid, apply for approval from building and

planning departments, and complete construction. These

may include dimensioned floor plans, elevations, sections,

details, engineering plans such as electrical, mechanical,

structural, and/or civil engineering plans, landscape plans,

final interior design plans, energy report, and written

Specifications that cover all materials, methods of

construction, and construction contract requirements.

Specifications are closely coordinated with construction

drawings.

Continue coordination with consultants. Coordination of

consultants’ Drawings and written Specifications is

essential to avoid conflicts between the various trades

during construction.

Resolve any outstanding building or planning code issues

.

Apply for permit if required.


“ Engineering and detailing the project for construction”


DD

DESIGN/PRODUCTION


OCCUPANCY PLANNING


4.5 months


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Bidding / Negotiations

Description

Activities


In this phase, the Construction Documents are sent

out to multiple contractors to obtain a bid, or cost of

the project. This phase is sometimes handled by the

Architect and sometimes by the Owner. Either way,

the drawings are distributed, questions about the

drawings are fielded, the bids are collected and a

contractor is awarded the project.

Review owner's bidding requirements

Contact prospective bidders

Select potential bidders

Distribute bid documents

Conduct pre-bid conference

Conduct pre-bid walk-throughs

Answer questions during bidding

Issue addenda

Conduct bid opening

Analyze bids

Negotiate construction contract

Award contract


DD

DESIGN/PRODUCTION


OCCUPANCY PLANNING


2 months


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Construction / Construction Administration (CA)/Commissioning

Description

On-site observation and conscientious

administration of paperwork throughout

construction is necessary to assure that

communication flows smoothly, that high

standards are maintained, and that the client

gets their construction money’s

worth.

Activities

Make periodic site visits while project is under construction,

observing construction for compliance of design intent.

Conduct on-site meetings with contractors, suppliers, client, etc.

Clarify drawings as required.

Answer contractor’s questions.

Complete additional drawings as required.

Process numerous documents and paperwork for contractor’s

payment, changes, submittals from the contractor, etc.

Administrate changes with client and contractor.

Participate in resolution should any disputes arise during

construction.

Review construction and punch list

Close out

Monroe County Justice Center Sparta, WI DESIGN ACTIVITY/NEXT STEPS

DD

DESIGN/PRODUCTION


OCCUPANCY PLANNING


24 months


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Next Steps: Program/Budget Validation (Feb.)

Monroe County Justice Center Sparta, WI DESIGN ACTIVITY/NEXT STEPS

DD

DESIGN/PRODUCTION


OCCUPANCY PLANNING


DESIGN KICK-OFF

Conduct design kick-off meeting

PROGRAM/BUDGET VALIDATION PREP

Prepare/submit departmental spread sheets for review

Collect/document final site opportunities/constraints plan

Prepare for on-site program validation workshop

Design team travels to MC for on-site departmental workshops

ON-SITE PROGRAM/BUDGET VALIDATION WORKSHOP

Set up design workshop room

Conduct departmental workshops

Refine/ document departmental staff/space requirements

Refine/document floor plans

Submit departmental staff/space requirements for final review

Conduct final program/space plan validation meeting

1 month Feb. 2013


MONROE COUNTY JUSTICE CENTER The Journey Continues!

January 17, 2013